quality control and monitoring plan - almars project
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Quality Control and Monitoring Plan
This project has been funded with support from the European Commission. This publication
reflects the views only of the author and the Commission cannot be held responsible for any
use which may be made of the information contained therein.
Capacity building for Blue Growth and curriculum development of Marine Fishery in Albania - ALMARS
Adopted at the 1. Steering Committee meeting
Prof. Alen Soldo, PhD
1st March 2019
Capacity building for Blue Growth and curriculum development of Marine Fishery in Albania - ALMARS
Quality Control and Monitoring Plan of
ALMARS ERASMUS+ project
Introduction
According to the ALMARS project application, the University of Split, as the Lead
Partner for the Work Package 5 – Quality plan, has prepared an outline of activities to
be implemented as part of this package. This outline builds on the description
provided in the project application (see Annex 1).
In order to ensure continuous quality control and monitoring of project’s progress,
activities and results, internal evaluation as well as external evaluations is planned
within the project.
This will be achieved through following tasks:
1. Developing quality monitoring plan,
2. Writing regular reports on the project activities,
3. Writing quality evaluation reports,
4. External evaluation quality report.
Quality Assurance Objectives
The main objectives of the quality management plan are to:
• Monitor the project progress,
• Ensure the quality comprehensiveness of each activity and output separately and of
the whole project,
• Ensure the quality of the key processes and the key results of the project,
• Identify possible constrains and enable corrective activity.
Evaluation
Quality control and monitoring of project’s progress, activities and results, will be
based on internal and external evaluations planned by the project. Hence, internal
evaluation will be divided in two parts, event evaluation and project evaluation.
With regards to event evaluation a short evaluation form will be available on the
official project web page during or after each project event (see Annex 2). The
questions in the form will be standardised and same for each event, in order to
enable comparison across project events. The form is anonymous and it will cover
the following sections: Quality of the organisation, Quality of the presentations,
Quality of the objectives, Tasks and activities, Overall satisfaction, and any further
comments. Completing the form should not take more than 3 minutes, as the idea is
not to make it too time consuming. University of Split will analyse the data and
prepare a short brief for all events aprior between two meetings of the project
Steering Committee.
With regards to project evaluation the evaluation procedures will cover all work
packages and reports will be made after every activity ends as well as the overall
assessment of project’s progress that will be performed at the end of each project
year. Moreover, questionnaires on the teaching quality of the subjects that students
take after each semester will be prepared.
The external component will consist of the evaluation by an external independent
expert, appointed by the project Steering Committee during 2021, with the task to
produce a report on the effects of the project with regards to its goals. Prior to this,
the University of Split will propose 3 experts based on its assessment of their
competences for the and the chosen expert will be hired by the project coordinator.
Subcontracting costs of quality evaluation by the external expert are foreseen at the
amount of €4.000,00.
Lead partner
On behalf of the University of Split, the person responsible for the overall
implementation of the work package, as well as the contact person is Alen Soldo, E‐
mail: soldo@unist.hr .
Project reporting
6-monthly progress reporting
Technical reporting
WP leaders are requested to report to the Project Coordinator every 6 months (Month
6, 12, 24, 30) on the technical progress of their own WP.
WP leaders are requested to provide the following information:
• Work performed during the reporting period of reference and main results achieved
• Status of each WP task, details on the work carried out by each beneficiary involved
• Activities planned for the following reporting period - Updated planning for the next
period
• Status of ongoing deliverables with delivery date in the following reporting period
• Progress towards milestones planned for the following reporting period
• Status of the risks and updating risk analysis of the respective WP
• Critical assessment of the technical progress: deviations from the original plan and
proposed measures (explanations for tasks not fully implemented, critical objectives
not fully achieved and/or not being on schedule. Explanation of the impact on other
tasks, available resources and the overall planning)
Resources Reporting
Each Partner is requested to provide every 6 months to the Coordinator the following
information:
Efforts of the personnel who have worked in the period in each WP and Task with
respective costs.
List of the other costs (travel, consumables, equipment etc. per WP and Task) and
subcontracting.
Progress Reports
Periodic progress reports have to be delivered including a technical and a financial
report.
The technical report has to be submitted by the Coordinator through the Participant
Portal.
The report will be generated in collaboration with the WP leaders, using as an input
the internal technical periodic reports.
The contributions of the WP leaders will include the overall reporting period, covering
all activities carried out in the previous 18 months.
The finance report will be digitally built by the ECAS using the information directly
provided by each partner concerning:
• Declared costs
• Requested reimbursement
• Use of resources.
Annex 1. Activities under Work Package 5 as stipulated in
the project application
Lead partner: University of Split
Starts: 15th January 2019
Ends: 14th January 2022
Activities:
5.1. Quality committee (QC) developing quality monitoring plan
5.2. Regular reports on the project activities
5.3. Quality evaluation reports
5.4. External quality report
The goal of this work package is ensuring projects quality. In accordance with
Standards and Guidelines for Quality Assurance in the European Higher Education
Area (ESG) document, given by European Association for Quality Assurance in
Higher Education (ENQA) in 2015, Quality monitoring plan will be developed. The
Quality monitoring plan will be made by Quality committee and it will define the
general approach to quality control, internal (reports and questionnaires) and external
evaluation and the procedures to be followed by all partners for production and
documentation of project’s deliverables. The Quality monitoring plan includes
established criteria, methodology and procedures for evaluation of project activities
and results. This work package is divided into four tasks and its activities will produce
reports from all other work packages’ activities, three annual reports from Quality
committee and quality report made by external expert.
Deliverable Description Deadline
5.1. Quality committee (QC) developing quality monitoring plan
Quality committee (QC) will be established at first partners meeting. QC will design quality monitoring plan (QMP) along with methodology for evaluation, evaluation forms and sets of criteria. QMP will also have procedures for identifying corrective actions and recovering from deviations. The evaluation procedures will cover all work packages and reports will be made after every activity ends. That will enable QC to check do finished activities align with project goals. QC will also prepare questionnaires on the teaching quality of the subjects that students take after each semester.
March 2019
5.2. Regular reports on the project activities
Using methodologies, forms and criteria developed in WP 5.1., WP 5.2. will result with: reports about every project activity written for assuring quality control and monitoring, consortium members’ self-evaluation after every activity they conduct and questionnaires for students after each semester.
December 2021
5.3. Quality evaluation reports
Assessment of project’s progress will be performed at the end of each project year. Quality committee will meet once a year and read all reports on the project activities and write quality evaluation report according to Quality monitoring plan. This will
1. February 2020 2. February 2021 3. January 2022
result with three annual reports from Quality committee.
5.4. External quality report
The main goal of this activity is to have an objective opinion to which extent the project has achieved anticipated goals. To ensure objective evaluation of the quality of projects activities within this work package external evaluator who will check the quality of conducted activities will be subcontracted. External quality report will be done at the end of the project.
December 2021
Annex 2. Event evaluation form
Event: xxxxx Venue: xxxxx Date: xxxxx Partner responsible: xxxxx Contact E-
mail: xxxxx
Dear Participant,
Thank you for attending this event. In our effort to improve an organization and
the impact of these events we invite you to complete the following questionnaire. In
most of the questions you will be asked to rate your satisfaction on a scale by ticking
the appropriate answer. In all the questions you will be asked to describe your
personal opinion in a few words and to give suggestions for the improvement of the
following events.
We thank you in advance for your valuable contribution!
1. Quality of the organisation
Please evaluate the overall quality regarding the organisation of the meeting
1 2 3 4 5
Please evaluate the quality of information provided 1 2 3 4 5
Please evaluate timelines of the organization 1 2 3 4 5
Please evaluate the meeting venue location 1 2 3 4 5
Please evaluate catering 1 2 3 4 5
Please evaluate the quality of organization staff(s) 1 2 3 4 5
Additional comments/suggestions:
___________________________________________________________________
________
2. Quality of the presentations
Please evaluate the overall quality of the presentations
1 2 3 4 5
Please indicate which presentations were particularly good and/or helpful
___________________________________________________________________
________
Please indicate which presentations were not good and/or helpful
Were some topics missing?
___________________________________________________________________
________What topics you think we should consider or include?
___________________________________________________________________
________Additional comments/suggestions:
___________________________________________________________________
________
3. Objectives
To what extent did the organisers meet the objectives of the meeting?
1 2 3 4 5
To what extent did the presenters meet the objectives of the meeting?
1 2 3 4 5
Additional comments/suggestions:
___________________________________________________________________
_____
4. Tasks and activities
Are the upcoming tasks and activities clear to you after the meeting?
1 2 3 4 5
Additional comments/suggestions:
___________________________________________________________________
_____
5. Overall satisfaction
How satisfied are you with the meeting in general? 1 2 3 4 5
Additional comments/suggestions:
___________________________________________________________________
_____
Any further comments/suggestions:
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