content and search... · records management what’s new in 2010 in place records management...

Best of SharePoint 2010

Content and Search

Agenda

Overview

Document Management

Records Management

Web Content Management

Rich Media

Search

Microsoft SharePoint 2010

The business collaboration platform for the Enterprise and the Web

Microsoft SharePoint 2010

The business collaboration platform for the Enterprise and the Web

SharePoint Content

Management Efficiency

Flexibility and Compliance

User-centric

Document Management

Taxonomy in SharePoint 2007

Results in Custom Development

Centrally Managed Metadata

Centrally Managed Metadata

Metadata-driven navigation

Metadata

Document Sets

• New object to manage work products made up of multiple

documents • Think Folder++

• Key Scenarios • Tight collection of documents

• A sales proposal that includes documents (proposal), spreadsheets

(quotation), and presentations

• Heterogeneous file types not usually assembled

• Compound documents • A user manual that is an assembled roll-up of separate sections

• Document Set Features • Shared Metadata

• Customized welcome page

• Default documents added

• Version capture

• Workflows

• Portability (download/upload/send to record center)

Content Organizer

• The Content Organizer is a way to route new files

into the appropriate folder, document library,

records center etc.

• Rules based routing.

• Route to documents to record center.

• Rules are based on metadata values

• Auto create sub-folders

• Tool to help enforce a record file plan.

Content Organizer

1 2 3

Content Organizer

Records Management

Records Management

What’s new in 2010

In place records management

Metadata-driven, hierarchal file plan in the archive

RM Feature Area

Recordization

eDiscovery

and Hold

Auditing

and Reporting

Retention

and Expiration

eDiscovery searches over any SharePoint content

Archive results or leave on an in place hold

File Plan Report shows overview of content management policies

Per item audit log reports

In place records management

Metadata-driven, hierarchal file plan in the archive

Records Management

Location-based policy

definition

Multistage disposition

Declare a record in

collaboration site

Microsoft Confidential, Prototype Only

Demo

Content Organizer

Web Content Management

Web Content Management

Web Content Management Features

Web Content Management

Deliver streaming video on Web

pages

Rich authoring with Office ribbon

Rich Media

Digital Asset Scenarios

• Asset Re-use:

o Brand Management (for the “best” assets)

o Informal sharing/re-use (for the “good” assets)

• Enterprise Media Publishing:

o Recorded presentations/training

o Informal video sharing

Digital Asset Features

Feature Value Proposition

Asset Library Template The place to store & manage your

assets.

Asset Reuse in SharePoint & Office Helping users discover & use the

good/best assets, in all contexts.

SharePoint Media Player Audio & video are now “first-class”

objects in SharePoint

DAM-related infrastructure

improvements

Making rich media work for your IT

department

Asset Library

SharePoint Media Player

Demo

Web Publishing and Rich Media

Search

Microsoft SharePoint 2010

The business collaboration platform for the Enterprise and the Web

SharePoint Search

Enterprise Deployment

Knowledge Amplification

Better Answers,

Faster

Go Beyond The Search Box

Thumbnails

Sorting on any property

Similarity Search

Visual Best Bets

Scrolling PowerPoint Previews Refinement with

counts on any property

Go Beyond the Search Box

Great OOB search experience Most visual and dynamic

user experience

One-stop search center

to find answers fast

Excellent OOB relevance

Federated results

PC, phone, or browser access

Same capabilities, plus:

Broader, better language support

Deeper query syntax

Refinement to explore

information quickly

Metadata based refiners

Related searches

View in Browser

Same capabilities, plus:

Deep refiners with counts

Similarity search

Sorting on any property

Social search to connect

with people and expertise

Phonetic & nickname matching

Relevance and refiners

Integrated presence

Same capabilities

Search gets better with use Click-through drives relevance

Colleague & Expertise suggestions

Query suggestions

Same capabilities

Visual cues for rapid

recognition of information Thumbnails & Scrolling Previews

Visual Best Bets

Contextual to meet the

needs of diverse groups User context from user profile

Multiple relevance profiles

Demo

Search

Resources

http://MSSharePointITPro.com http://MSSharePointDeveloper.com http://SharePoint.Microsoft.com

Thank you!

Questions