capitol area councilboy scouts of america
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Capitol Area CouncilCapitol Area Council
Boy Scouts of AmericaBoy Scouts of America
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TonightTonightTravel Information
ScheduleUniformPacking
FinancialPaperwork
RegistrationYouth Protection
Contact InformationDuty RosterPatches, Duffle Bags, & Maps
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Austin to Philmont:Departure Date: Monday, June 22, 6:00 am
Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar)FULL Class-A UniformBusses Depart at 6:00 am REGARDLESS!Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining HallDinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall)Arrive at the Philmont Welcome Center ~9:30 pm (MDT)Overnight in Tent City or trail tents
Philmont to Austin:Return Date: Sunday, July 5, ~10:45 pm
Packlines at Welcome Center at 5:00 am — check out of tent cityFULL Class-A UniformDining hall for “continental” breakfast at 5:45 amDepart Philmont ~6:30 am (MDT)Lunch in Amarillo, TX – gatti's PizzaDinner in Abilene – McMurry University, Mabee Dining HallArrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm
Travel InformationTravel Information
Pack lines on store side
Beall’s Whole Earth Provision Co.
CentralMarket
CavenderBoots
Westgate MallWhole Earth Provision Co.
Parking Lot
~5:30
6:00
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Bus 1 Bus 2 Bus 3 Bus 4
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Facts of Contingent TravelFacts of Contingent Travel
VCRsAir conditionersWindow shadesCargo doorsEngine problems
It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat).Everyone drinks/eats more snacks on way to Philmont than the way home!Bathrooms fill up!!Bus drivers take breaks — we don’t!
Busses break!break!Sometimes youSometimes you
have to be patient!have to be patient!
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Bus AssignmentsBus Assignments
Bus Leaders
Bus Leaders
met to
purchase
drinks &
snacks May 9.2009 Trek Final Meeting5/14/2009 5
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General InformationGeneral InformationBring books, CD-players, radios, Gameboys, iPod’s, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks — no personal food.Bus Leaders will bring movies to play bus trip (use good judgment in selecting).
Everything must be in duffle bags & backpacks.Will leave your “stuff” (in your duffle bags) in lockers at Philmont while on trail.Can leave “valuables” in envelopes in locked vault in Registration (cash, credit cards, key to locker, etc.)
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UniformUniformWear Class-A Uniform while traveling & for base camp activities (crew photo, meals, chapel services, campfires).
Can remove uniform shirt & wear crew tee shirt while bus is moving — Class-A when off bus.Applies to all participants — youth and adults.
Class-A Uniform:Boy Scout:
Tan uniform shirtScout beltScout long pants -or-Scout Shorts with Scout socks
Will leave in duffle bag in locker while on trail.
Venturing Crew:Green uniform shirtCrew’s “official” pant (long or short)
Crew’s “official” socks (with shorts)
Crew’s “official” belt
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Can be “new” or “old” uniform.
Can be “new” or “old” uniform.
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Trek Schedule:Trek Schedule:
Day 1 — Camping HQ/Tent City — (6/23) Registration Check-inMedical Re-checkEquipment shakedown*Museum tours (optional)
Day 2 — Depart CHQ/1st Day on trail (6/24)Day 3 — 2nd Day on trail, first full day (6/25)Day 4 — 3rd Day on trail, Ranger Departs am (6/26) …… (hike between camps, participate in programs)
Day 11 — Last Full Day on trail (7/3)Day 12 — Return to Camping HQ/Tent City (7/4)
Return equipmentSHOWERS!Souvenirs
Day 13 — Travel — Philmont to Austin (7/5)
Day 0 — Travel — Austin to Philmont – CHQ—Tent City and/or trail tents (Monday, 6/22)
Meet Your
Ranger
* may do morning of Day 2
Logistics (bring “overall” & V.V. map)Services (food, equipment)Crew Photo*Opening Campfire
Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …
“Arrival Day”
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Registration check-outTrip to CimarronClosing Campfire
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Financial Policies/InformationFinancial Policies/InformationAll crews except one are fully paid.We are within budget!Participants need personal money for:
Snacks at Camping Headquarters (before/after).Souvenirs at Tooth of Time Trading Post.“Campers spend an average of $100 at Philmont’s trading posts. If major items such as jackets are desired, more money will be needed.”
Backcountry (~$20, small bills):Shotgun shooting — additional shotsFishing license — $1.50 (youth), $9-$40 (adult)Snacks (healthy)Fuel
Trip to Cimarron — any meals there$15.00-$20.00$25.00-$30.00
Root Beer in the
Cantina’s!!!2009 Trek Final Meeting5/14/2009 9
Adults need to take Driver’s license or other photo Id
with them to the backcountryto be able to purchase
fishing license!
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Paperwork Status Paperwork Status (5/9/2009)(5/9/2009)
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Outstanding PaperworkOutstanding PaperworkPaperwork was due April 15.Now to May 15: Drop off at Sid’s or scan & e-mail (preferable)After May 15:
UPS or US Mail to: Sid Covington, LOGISTICS 47 Caballo Rd Cimarron, NM 87714
Paperwork MUST be complete or your crew can’t go.
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Paperwork Checklist for CrewsPaperwork Checklist for Crews
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You keep the originals! I
want copies only.
Take your paperwork to
Philmont with you in your
Crew Advisor Binder.
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Crew Advisor Responsibility:Crew Advisor Responsibility:All participants (youth and adult) must be registered members of the Boy Scouts of America.
All adults (18 or older) with primary registration in a Boy Scout troop or team — and —All adults (21 or older) with primary registration in a Venturing Crew — must be:
Registered as adult leadersCurrent (3 years) in Youth Protection
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This is your
responsibility! Nobody
will ask to see the
cards.
Youth Protection can
be taken on-line via
Council website.
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Contact InformationContact InformationParent/Family Information Letter
Each advisor should make copies for crewmember’s families
Discusses Uniform while traveling/base campIncludes telephone numbers for emergenciesComplete Travel informationInformation about money, packing, and manners
Phone numbers:Sid Covington:
Cell: (512) 925-1231Philmont: (575) 376-2281 x1231 — LogisticsEagle Nest, New Mexico: (575) 377-6820
Philmont Switchboard: (575) 376-22812009 Trek Final Meeting5/14/2009 14
This information is
on the Contingent
website and in
your Crew
Advisor binder.
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Duty Roster:Duty Roster:Prepare duty roster before leaving for Philmont.Make copies for all participants (laminate).Website has tool (Excel) & Philmont version.
Crew Decisions:All participantsshare work equally?TentmatesSkill levelCrew Leader?Adults?
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Duffle Bags/Council StripsDuffle Bags/Council Strips
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Duffle Bags (count your bags tonight):Have a few bags for sale, $25.00 each
Patches:Have CSP’s for saleHave Contingent patches for sale
Bring backpack & duffle bag ONLY! Don’t bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail.Bring two padlocks per crew for lockers(not really necessary).
CSP’s: $5.00 each for participants
$30.00 each for others
Logo patches:
$5.00 each for participants
$10.00 each for others
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Maps Maps — one topo map set per person — one topo map set per person
Known Sister Crews
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Only need to take two or three sets of maps on the
trail with you!
Advisors: bring the “Overall” (& Valle Vidal) map with you to Day 1 Logistics Trip Planning!
Do not mark up your maps before coming to Philmont!
The number of maps each crewmember gets is based on the crew’s itinerary.
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Questions?Questions?
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Philmont!Philmont!Here we come!
Here we come!
It will be 5:00 in the
morning before you
know it!
I’ll see you at Philmont!
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