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USA Fencing BOARD OF DIRECTORS
Teleconference Special Meeting
Tuesday - November 27, 2012 MINUTES
CALL TO ORDER Don Anthony, Jr., President of the Board, called the meeting to order at 7:00 pm EST.
ATTENDANCE PRESENT (VOTING MEMBERS) Board of Directors Don Anthony, Jr. President of the Board Bradley Baker Volunteer Staff Director/Secretary Jerry Benson At-Large Director David Blake At-Large Director Sam Cheris Treasurer Kirsten Crouse Age Group Parent Director Wes Glon Elite Coach Director Cody Mattern Athlete Director Jeff Salmon Club Director Laurie Schiller At-Large Director Daria Schneider Athlete Director Soren Thompson Athlete Director Steve Trevor Independent Director ABSENT (VOTING MEMBERS) David Arias At-Large Director Terry Kwan Independent Director PRESENT (GUESTS) Guests Donald Alperstein, Nancy Anderson, Val Belmonte, Dan Berke, Mary Griffith, Melissa Jones, Andrew Lambdin-Abraham, Mary Mahon, Tim Morehouse, Kalle Weeks
APPROVAL OF THE MINUTES
Motion by Mr. Cheris to approve the minutes of the Board of Directors Meeting from September 30, 2012 with one correction: David Herr is to be added to the Absent Voting Members; seconded by Mr. Benson. Minutes passed.
CHAIRMAN REPORT:
A written report from Mr. Anthony is included as Appendix A.
CEO/EXECUTIVE DIRECTOR REPORT:
A written report from Mr. Belmonte is included as Appendix B.
2012 USA FENCING MEETING Board of Directors Meeting MinutesPage 2 of 5
FINANCE AND BUDGET REPORT - Sam Cheris
Sam Cheris submitted a written report. Finance reports can be found in Appendix C. Motion made by Ms. Schneider to receive the financial report; seconded by Mr. Schiller. Motion passed. Sam Cheris presented a revised budget. The revised budget can be found in Appendix D. Motion made by Mr. Benson to accept the revised budget; seconded by Mr. Schiller; Motion passed.
STRATEGIC PLAN UPDATE
Mr. Anthony provided a brief update concerning the strategic plan. The operational plan will be added and the plan will be presented at the next board meeting.
FIE UPDATE
Mr. Anthony provided an update about the FIE Congress, which will be held in Moscow December 7-9, 2012.
WEBSITE REDEVELOPMENT UPDATE
Mr. Belmonte presented information on the website redevelopment that is taking place. The new site is scheduled to go live by December 21, 2012.
NATIONAL OFFICE REORGANIZATION
Mr. Belmonte provided an overview of how the national office is being reorganized. The departments will be Executive Office, Member Services and Membership Development, Finance and Business Services, Sports Performance and Development, and Marketing and Communications. Phase two will be determining who will be in each department and what their role will be.
NGB BANNED LIST Mr. Belmonte provided a report on how other NGB's handle banned members of their organization. The report can be found in Appendix E.
EQUIPMENT/UNIFORM INSURANCE POLICY PRACTICE REQUIREMENTS
Mr. Cheris provided an update to the equipment and uniform requirements for the USA Fencing insurance policy. Motion by Mr. Cheris on behalf of the Fencing Officials Commission to adopt the FIE standard for lessons, seconded by Mr. Benson. Motion passed.
2012 USA FENCING MEETING Board of Directors Meeting MinutesPage 3 of 5
A motion by Mr. Cheris (on behalf of the Fencing Officials Commission) and seconded by Mr. Benson to adopt the following rule change was tabled at the Board meeting on September 30, 2012:
t.15.2 (the current t.15.2 becoming t.15.3) It is obligatory for any fencer who warms up or trains with another fencer on site at an official USA Fencing competition (including in the training halls linked to the competition) to wear fencing clothing and equipment which conforms with the USA Fencing regulations. Any person giving a lesson must wear at least a fencing master's plastron, as well as a fencing glove and a mask conforming to the regulations.
Any fencer taking a lesson must wear at least a mask and a glove.
The motion was taken from the table and passed.
EQUIPMENT SAFETY CERTIFICATION POLICY AND INSURANCE REQUIREMENTS
This discussion was tabled in September until the February 2013 meeting.
REFUND POLICY
Mr. Belmonte presented about the event refund policy. Discussion concerning no longer providing refunds took place. Mr. Belmonte will work with staff to refine a new policy and get feedback from membership on the policy.
711 N. TEJON BUILDING UPDATE Mr. Alperstein provided an update as to whether there are any penalties if the building is sold. There are no penalties, as long as the organization maintains their headquarters in El Paso county Colorado. Mr. Belmonte noted that the brokers contract had expired and was working on an RFP for new brokers.
DIVISION BEST PRACTICES
Mr. Benson noted that there are some procedural items that can be handled by the national office. Mr. Belmonte will forward the task force report to the board.
OLD BUSINESS FUNDRAISING Mr. Cheris noted that it is imperative that all members of the Board of Directors donate to USA Fencing. This shows members and potential sponsors that the board supports the organization.
2012 USA FENCING MEETING Board of Directors Meeting MinutesPage 4 of 5
BYLAWS Proposed Bylaws revisions #6 and #7 were left on the table. COMMITTEE NOTE Mr. Alperstein noted that the resignation of Ms. Kwan leaves the board liaison position on the Nominating Committee vacant. Kirsten Crouse was appointed as the board liaison to the Nominating Committee.
The meeting was moved to Executive Session at 9:14 pm EST. The Board resolved to accept the report and recommendation of the Athlete Protection Officer to approve the professional membership of a coach who appealed a “red light” finding in the background check. The Membership Department and the subject coach will be advised accordingly.
ADJOURNMENT
The meeting was adjourned at 10:02 EST.
MEMBERSHIP LETTER #2 To: All USA Fencing members I want to thank all of our members for their support and assistance in increasing membership, participation numbers, and passion for our sport. My goal is to continue to keep all USA Fencing members informed of our challenges and successes at every level, from recreational beginner to elite athlete, in this quadrennial leading up to Rio 2016. We can meet the challenges we face if we work together, understanding our current situation, to attend to the needs of all the constituencies of USA Fencing.
1. Paralympics London 2012 At the Paralympic Games in London our athletes had to overcome significant financial and logistical challenges which impeded our team’s performance, leading to results which were disappointing for our athletes. Hopefully, the next Games this will be different. We will work to provide significantly more consideration and support while being mindful of the financial limitations we currently face. 2. Veterans World Championships, Krems, Austria I had the honor and privilege to attend the Veterans World Championships as a competitor and representative of USA Fencing. The results of Team USA were stellar. This is a segment of our fencing population that represents a major potential growth area for our sport and we will look at ways to provide them with the appropriate level of support. A snapshot of our veterans’ results is below:
• Team USA: 62 athletes, 6 weapons, 3 age categories • Total medals count: #1 USA (15); #2 ITA (10); #3 GER (9) • USA Veterans World Champions: Ellen O’Leary WS +70 and William Milne MS 50-59
By continuing and improving on these results we will increase the number of members who will feel motivated to fence at a competitive level. 3. Summer Nationals in Columbus, OH The move to Columbus signifies a change in the relationship between USA Fencing and the host city. The press conference with the Mayor of Columbus, Michael Coleman, introducing the largest fencing event in the world, is a first step in conducting our business differently. We will work together with Ohio State University, the Greater Columbus Sports Commission, the Greater Columbus Convention Center, local fencing clubs and local businesses to make this a fantastic Summer Nationals. Our primary goal is not only to produce a first class fencing experience for our members but also to interact with and offer the local community opportunities to be part of the event. We are pursuing sponsorship and cultural events with the local community to promote our sport. Columbus will know about fencing and fencing will know about Columbus. Other sports federations have shown how they depend upon and nurture mutual interests between major sport events and local communities, we will do the same. 4. Financial snapshot
Everything we can achieve in terms of competitive results, supporting our membership or the promotion of our sport is predicated on a sound financial condition starting with adequate cash and accounts receivable to meet our financial requirements.
(a) Cash flow Currently, we are in the cash flow positive portion of our business cycle; however, we will face significant difficulty early next calendar year. This is not unexpected. Please remember that the best way to help is to renew your membership and bring in new members. New membership income is net income with little additional cost and it helps promote fencing in your community. Our tournament revenues, while positive, require us to provide significant services at significant expense to our organization.
(b) Debt retirement We must climb out of a deep hole. Our first months have been spent to get a reading of what the actual depth of the hole is and how to tackle the most urgent situations. Cash in the bank plus current receivables (Aug 13, 2012): $197,451 Cash in the bank plus current receivables (Oct 31, 2012): $484,381 Outstanding accounts payable (Aug 13, 2012): $875.050 Outstanding accounts payable (Oct 31, 2012): $430,605
In conclusion, the success of our Junior and Cadet teams internationally is almost unprecedented and we look forward to a successful Senior World Cup season as well. I would like to thank all of the Athletes, Coaches, Referees, Volunteers, Families, Club Owners, National Office Staff, and Board Members who without your help overcoming our current and past challenges would be impossible.
I wish you a wonderful Holidays, and success on and off the strip.
Respectfully, DKA
1
USA Fencing Board of Directors Conference Call
Chief Executive Officer / Executive Director Report November 27, 2012
INTRODUCTION The first couple of months have been extremely busy but energizing in my transition phase: attended my first NAC in St. Louis; made two tournament site visits to Chicago and Milwaukee; attended a best practices seminar hosted by the U.S. Olympic Committee; attended business meeting with sports industry leaders regarding sponsor acquisition and activation; attended our press conference in Columbus, Ohio; completed the budget revision initiative; established a restructuring of the national office; and finishing phase two of the strategic and operation plans.
REPORT Executive Department The strategic and operation plans were updated and presented to the Board which included:
1. Editing the strategic plan’s: mission, vision, core values, priorities and goals 2. Developing an organization plan to include:
• National office department restructuring • Principles of operation for the national office • Nation office department functions • National office department strategies • Operation master objectives and initiatives plan for FY12-13
Recently, USA Fencing and NYU Medical Center’s Sports Medicine Division entered into a partnership agreement for the quad which will provide our elite level athletes training and living in New York City with medical support and services. These support services would include: facilitation of medical care; medical consultations; discounted fees for arthroscopic and surgical procedures; use of rehabilitation services; access to the strength and conditioning facility; coordination of sport sciences integration for training purposes; availability of fitness base line testing; and coordinated support services between the U. S. Olympic Committee athlete support services and NYU Sports Medicine Division. Turning our attention to operational efficiency in the national office, we restructured the national office departments and realigned our staff to better position the organization for a professional and well-organized operations, and future opportunities. This restructuring is designed to help us leverage efficiency, improve strategic use of personnel, improve member services, grow the sport, assist in generating new sources of revenue and put into practice an improved business model. The following is an outline of the departments: Executive Office; Department of Finance and Business Services; Department of Member Services and Membership Development; Department of Sports Performance and Development; and the Department of Marketing, Communication and Events.
2
Department of Finance and Business Services In our ongoing efforts to facilitate the administration, processing and management of all USA Fencing budgets and finances, the national office has adopted policies and procedures for travel approval, purchase requisition and credit card usage. In addition, the department has also been working on:
• Budget revisions for FY12-13 • Transitioning day to day banking operations from Chase Bank to Great Western Bank • Reducing accounts payable while maintaining a cash reserve. The accounts payable total
was $1,005,093.41 on July 31, 2012. As of November 15, 2012 the payables total $374,430.13.
• Stockman, Kast and Ryan auditors have been in the office to work on the audit. • Updates are being made to the Financial Policies and Procedures manual. The updates are
necessary to keep in compliance with USOC requirements. Department of Member Services and Membership Development The Department of Member Services and Membership Development have been very busy from October 1- November 15, 2012:
• Email blasts sent to expired individual members in early October to assist with membership retention.
• Implemented procedure for club owners to upload non-competitive members electronically, improving efficiency for clubs and National Office.
• Conducted Professional (Pending) members to ensure screening requirement is met, increasing number of complete screens from 75% to 90% of professional members.
• Improved communication with divisions through quarterly email update. • Offered opportunity for club owners to share successful marketing strategies
with others, giving USA Fencing t-shirts for club promotional use to those who responded.
• Quarterly club newsletter was distributed with marketing suggestions and other updates from National Office.
• Completed discussion with insurance company to identify potential gaps in coverage, with plan put in place to reduce risk and liability for organization.
Department of Sports Performance and Development The department has been working on a variety of initiatives and projects: completed and published the 2012-2013 Athlete Handbook; working with the Points Task Force in reviewing point structure and strength factor calculations; assisting the Youth Development Committee on providing data for potential proposals; coordinating a patches program for the Youth NAC Gold, Silver, Bronze winners; acted as the department liaison between USA Fencing and the FIE for the 2012 Congress submitting candidature, delegation forms, including making hotel, flight and transportation arrangements; automated ROC Regional Points system; assisting the Wheelchair Squad Manager, on a proposal for a camp during the December NAC; and assisting the Squad Managers on the implementation of new policies to monitor expenditures.
3
Department of Marketing, Communications and Events The tournament season is upon us and the department is working hard with the normal preparation process including reviewing, assessing and developing different component such as:
• Collaborating on safety testing and certification for fencing gear and equipment • Researching policies for athlete welfare • Created USA Fencing Tournament demographics and venue requirements summary • Reviewing refunding history • Drafting 2013-2014 tournament deadlines • Drafting Manual on Tournament Operations • Continued support of RYC, SYC, ROC, Division JO qualifiers, International events,
October NAC, November NAC and December NAC • Instituted tournament officials credentialing procedure • Continued projected management and prioritization of Rail Station development
Communications have successfully been working on several projects:
• The post-Olympic issue of American Fencing magazine has been published and is in-house for all members as well as available on-line. The winter issue is being finalized currently and will be in boxes in time for the new year.
• Interviews were conducted with potential candidates to be the new hosts of the USA Fencing Web site. The top candidate, TST Media, was selected to redesign the current Web site and plans are underway for a late December launch.
• A press conference and fencing demonstration were held in Columbus to announce the city’s hosting of the 2013 USA Fencing National Championships.
• Articles and photos have been posted on the Web site and in social media regarding the accomplishments of our athletes at the first two NACs of the season as well as nearly a dozen international events, including the cadet and junior cup tournaments as well as the Veteran World Championships.
• Promotional video was shot at the last two domestic tournaments of several of our top athletes as well as board president and chairman Don Anthony Jr.
Respectfully submitted, Val Belmonte, Chief Executive Officer, USA Fencing
USA Fencing
August 1, 2011 through July 31, 2012
Row # Revenue Expense Net
1 Member Services
2 Membership
3 Club Development Grants -$ -$ -$
4 Coaches College -$ -$ -$
5 Insurance 150,010.00$ 40,487.53$ 109,522.47$
6 Membership Revenue 1,157,152.74$ 1,157,152.74$
7 Online Registration Fees 92,197.14$ (92,197.14)$
8 Rebates to Divs/Secs 48,459.00$ (48,459.00)$
9 USFF Administrative Fee -$ -$ -$
10 Operational/Administrative Fees 19,790.76$ 50,426.76$ (30,636.00)$
11 Staff Salaries/Expenses -$ 138,205.05$ (138,205.05)$
12 Total Membership 1,326,953.50$ 369,775.48$ 957,178.02$
13
14 Executive Director
15 Staff Salaries/Expenses -$ 250,055.69$ (250,055.69)$
16 Executive Director Search -$ 26,627.50$ (26,627.50)$
17 Total Executive Director -$ 276,683.19$ (276,683.19)$
18 -$
19 Administrative
20 Insurance, Supplies, CC Fees, Etc. -$ 305,748.75$ (305,748.75)$
21 Staff Salaries/Expenses 5,009.92$ 146,758.34$ (141,748.42)$
22 USFF Grant 63,000.00$ 63,000.00$
23 Total Administrative 68,009.92$ 452,507.09$ (384,497.17)$
24 Volunteer Administration
25 BOD 5,381.00$ 24,396.51$ (19,015.51)$
26 Elections -$ 8,751.82$ (8,751.82)$
27 FIE International Influence 23,093.48$ 103,284.01$ (80,190.53)$
28 FOC 8,067.39$ 10,293.91$ (2,226.52)$
29 Legal Committee -$ -$ -$
30 Sport Science -$ -$
31 Tech Committee (armorers) -$ -$ -$
32 Tournament Committee -$ -$ -$
33 ROC -$ -$ -$
34 Total Volunteer Administration 36,541.87$ 146,726.25$ (110,184.38)$
35
36 Event Services
37 National Events
38 NAC A - Richmond 262,866.58$ 175,094.24$ 87,772.34$
39 NAC B - Austin 287,611.21$ 183,835.39$ 103,775.82$
40 Dec NAC - Kansas City 227,914.10$ 173,156.33$ 54,757.77$
41 NAC C -$
42 NAC D - Portland 246,164.92$ 213,841.45$ 32,323.47$
43 NAC E - Cincinnati 239,618.50$ 146,176.43$ 93,442.07$
44 NAC F - Virginia Beach 286,147.04$ 242,503.84$ 43,643.20$
45 Junior Olympics 285,182.70$ 188,619.38$ 96,563.32$
46 Summer Nationals Anaheim 944,332.06$ 601,496.30$ 342,835.76$
47 RYC, SYC, ROC Sanction Revenue 54,819.01$ 54,819.01$
48 Sub-Total National Events: 2,834,656.12$ 1,924,723.36$ 909,932.76$
49 Staff Salaries/Expenses 156,240.83$ (156,240.83)$
50 Events Administration 1,311.27$ 109,173.27$ (107,862.00)$
51 Total National Events: 2,835,967.39$ 2,190,137.46$ 645,829.93$
52
53 Business Development
54 Marketing / Media
55 American Fencing Magazine 16,621.00$ 68,364.29$ (51,743.29)$
56 Marketing / Bus. Development 277,252.77$ -$ 277,252.77$
57 Media/Marketing Admin -$ 21,229.43$ (21,229.43)$
58 Staff Salaries/Expenses -$ 79,371.82$ (79,371.82)$
59 Merchandise 3,619.62$ 26,787.00$ (23,167.38)$
60 Donations 23,908.21$ 4,330.05$ 19,578.16$
61 Sponsorship Fulfillment -$ -$
62 Total Business Development 321,401.60$ 200,082.59$ 121,319.01$
63
64 Summer Programs
65 Coaching Development Program 16,548.88$ 40,443.60$ (23,894.72)$
66 Future Stars -$ -$ -$
67 Total Summer Programs 16,548.88$ 40,443.60$ (23,894.72)$
68
69 International
70 International Office Admin 61,675.13$ 243,421.21$ (181,746.08)$
71 Staff Salaries/Expenses 191,894.58$ (191,894.58)$
72 Total International Admin: 61,675.13$ 435,315.79$ (373,640.66)$
73
74 Junior Programs
75 Referees to World Cups 62,632.12$ 112,526.55$ (49,894.43)$
76 Pan Am Youth Cancun 4,098.70$ 6,448.46$ (2,349.76)$
77 Jr/Cdt World Championships 1,476.99$ 154,603.46$ (153,126.47)$
78 Jr World Cups 41,895.00$ 47,381.09$ (5,486.09)$
79 European Cadet Circuit 31,605.00$ 27,021.60$ 4,583.40$
80 Jr World Cup Phoenix 8,933.60$ 10,000.11$ (1,066.51)$
81 Total Junior Programs 150,641.41$ 357,981.27$ (207,339.86)$
82 Senior Programs
83 Pan Am Games 2,412.34$ (2,412.34)$
84 2012 Team World Championships-Kiev -$ 22,621.47$ (22,621.47)$
85 Pan Am Zonal Championship 2012-Mexico 2,885.05$ 74,124.07$ (71,239.02)$
86 Sr World Championships 2011-Catania 160,707.23$ (160,707.23)$
87 M/W Sabre Senior World Cup 85,453.14$ 233,623.48$ (148,170.34)$
88 Olympic Prep 1,182.26$ 73,449.95$ (72,267.69)$
89 Performance Enhancement/Medical 42,389.12$ (42,389.12)$
90 OTC/Resident Program 14,810.47$ 140,954.07$ (126,143.60)$
91 Direct Athlete Support -$ 33,500.00$ (33,500.00)$
92 Total Seniors Programs 104,330.92$ 783,781.73$ (679,450.81)$
93 Veterans Programs
94 World Vet Championships -$ 15,239.41$ (15,239.41)$
95 Total Veterans Programs -$ 15,239.41$ (15,239.41)$
96 Wheelchair Programs
97 USOC HPP Grant - Wheelchair -$ -$
98 Wheelchair Internatonal 27,963.16$ 56,038.39$ (28,075.23)$
99 Other Wheelchair -$
100 Total Wheelchair 27,963.16$ 56,038.39$ (28,075.23)$
101 Weapons Squads
102 USOC HPP Grant
103 Total Men's Epee Squad 70,703.42$ 120,185.84$ (49,482.42)$
104 Total Men's Foil Squad 106,448.02$ 119,766.72$ (13,318.70)$
105 Total Men's Sabre Squad 107,378.46$ 148,240.64$ (40,862.18)$
106 Total Women's Epee Squad 66,742.76$ 80,609.18$ (13,866.42)$
107 Total Women's Foil Squad 99,648.92$ 130,626.17$ (30,977.25)$
108 Total Women's Sabre Squad 130,295.02$ 150,968.53$ (20,673.51)$
109 Total Weapons Squads 581,216.60$ 750,397.08$ (169,180.48)$
110
111 Total International 925,827.22$ 2,398,753.67$ (1,472,926.45)$
112
113 Grand Total 5,531,250.38$ 6,075,109.33$ (543,858.95)$
USA Fencing 2012-13 Budget Revision
Member Services Approved Budget Proposed Budget
Revenue 1,428,850.00$ 1,518,750.00$
Expenses
Operational Expenses 72,500.00$ 72,500.00$
Insurance 60,000.00$ 90,317.00$
Administrative Fees 54,515.00$ 53,497.00$
Rebates 54,330.00$ 54,330.00$
Total: 241,345.00$ 270,644.00$
Membership Net: 1,187,505.00$ 1,248,106.00$
Development & Fundraising
Revenue 80,000.00$ 63,000.00$
Expenses
Administrative Fees 8,000.00$ 3,500.00$
Meals 4,000.00$ -$
Miscellaneous 1,750.00$ 500.00$
Total: 13,750.00$ 3,500.00$
Development & Fundraising Net 66,250.00$ 59,500.00$
Executive Office
Revenue 10,000.00$
Expenses
Operational Expenses 5,000.00$ 2,000.00$
ED Search 15,000.00$ 10,000.00$
Supplies
Travel -$ 30,000.00$
Total: 20,000.00$ 42,000.00$
Executive Office Net: (20,000.00)$ (32,000.00)$
Finance & Business Services
Revenue 68,500.00$ 66,618.00$
Expenses
Operational Expenses 85,430.00$ 66,830.00$
Insurance 46,000.00$ 11,105.00$
Rent 27,473.94$ 32,382.04$
Supplies 16,116.00$ 10,226.00$
Travel
Administrative Expenses 160,877.16$ 147,863.73$
Total: 335,897.10$ 268,406.77$
Finance & Business Service Net (267,397.10)$ (201,788.77)$
Volunteer Administration
Revenue 20,000.00$ 20,000.00$
Volunteer Administration Expenses
Committees 84,000.00$ 76,000.00$
Volunteer Administration Net (64,000.00)$ (56,000.00)$
National Events
Revenue
St. Louis 281,000.00$ 312,430.57$
Virginia Beach 237,595.00$ 229,383.00$
Milwaukee 236,700.00$ 228,581.00$
Louisville 300,514.00$ 300,514.00$
Baltimore - Junior Olympics 326,600.00$ 326,600.00$
Reno 235,688.00$ 235,688.00$
Richmond 221,840.00$ 231,128.00$
Columbus - Summer Nationals 829,570.00$ 829,570.00$
RYC/SYC/ROC 50,000.00$ 50,000.00$
TOTAL 2,719,507.00$ 2,743,894.57$
Expenses
St. Louis 162,860.00$ 161,928.40$
Virginia Beach 148,660.00$ 142,784.05$
Milwaukee 168,560.00$ 147,847.00$
Louisville 167,140.00$ 158,823.00$
Baltimore - Junior Olympics 187,898.00$ 175,244.00$
Reno 182,300.00$ 164,341.00$
Richmond 167,664.00$ 180,432.00$
Columbus - Summer Nationals 362,800.00$ 366,979.00$
Administrative 72,500.00$ 104,700.00$
TOTAL 1,620,382.00$ 1,603,078.45$
National Events Net 1,099,125.00$ 1,140,816.12$
Marketing & Communications
Revenue 383,200.00$ 342,200.00$
Expenses
Operational Expenses 2,000.00$ 2,000.00$
American Fencing 69,400.00$ 57,900.00$
Website Redevelopment 56,000.00$
Travel 11,000.00$ 4,000.00$
Total: 82,400.00$ 119,900.00$
Marketing & Communications Net 300,800.00$ 222,300.00$
International
Revenue 1,005,200.00$ 1,005,200.00$
Expenses
Administrative 15,400.00$ 15,400.00$
Jr. Programs 354,700.00$ 329,700.00$
Operational Expenses 35,000.00$ 35,000.00$
Sr. Programs 400,790.00$ 266,000.00$
Travel 5,100.00$ 5,100.00$
Veterans 10,000.00$ 10,000.00$
Weapon Squads 690,000.00$ 875,000.00$
Wheelchair 25,000.00$ 25,000.00$
Total: 1,535,990.00$ 1,561,200.00$
International Net (530,790.00)$ (556,000.00)$
Compensation
Wages 716,279.33$ 759,319.33$
Benefits 200,081.99$ 197,095.71$
Total 916,361.32$ 956,415.04$
Total Revenue: 5,705,257.00$ 5,769,662.57$
Total Expenses: 4,850,125.42$ 4,901,144.26$
Net 855,131.58$ 868,518.31$
MEMBERSHIP FOR YEAR 2012-2013
Budget Revised # of MembershipsDescription
Income
410000 · Membership Revenue
410002 · Administrative Fee - Membership
410005 · Membership Card Replacement 750.00 75 # of membership replacement cards
410010 · 1 Year Competitive 1,105,000.00 1,137,500.00 17,500 # of membership replacement cards
410015 · 1 Year Non-Competitive 100,000.00 70,000.00 14,000
based on -3% rate in membership since 2008-09+ 600
comp members transferring to pro mem type w/ policy
change
410020 · 3 Year Competitive
no history - new membership type, based on initial
enrollment of 2K/month at start of season (Aug-Nov)
+1,200 /month(Dec-March) + 300/month (April-July)
410030 · Club Dues 22,500.00 27,500.00 550
410031 · Club Banner 3,750.00 75
based on historical -3% drop in clubs + additional -2% due
to policy changes
410040 · Commercial 3,500.00 7 Current # - don't typically get more this late
410060 · Life 2,400.00 12,000.00 10
historical data shows an average of 10/life members added
each year
410061 · Life W/Installment 13,200.00 15,000.00 125
while life w/ installment has stayed consistent between
112-116 over past 4 yrs, staff proejcts growth due to policy
& rate changes
410070 ·Non Competitive Supporting 7,500.00 8,750.00 350
fluctuated 400-500 in past 4 yrs, some drop w/ supporting
add-on for parents
410071 - Supporting Add On 7,000.00 3,500.00 350
transfer from supporting + Jan promotion from NO to
encourage parents of comp under 18 to sign up
410075 · Professional Coaches 74,000.00 100,000.00 1000 historical avg of 400/yr + 600 due to policy change
Total 410000 · Membership Revenue 1,331,600.00 1,382,250.00
410300 · Insurance Revenue
410310 · Club 90,000.00 129,000.00 430
unknown due to feedback on policy change, revised figure
based on # of clubs currently enrolled under insurance plan
410320 · Third Party 2,500.00 100 # of certificates issued
Total 410300 · Insurance Revenue 90,000.00 131,500.00
411000 · All-Academic Team 5,000.00 Moved from Misc. 200 AA Team @$25
410600 - Misc RevenueMisc Revenue 7,250.00 200 AA team @$25, 75 banners@$30(Incorrect cost)
Total Income 1,428,850.00 1,518,750.00
Expense
500100 · Administrative
500103 · Online Registration Fees 72,500.00 72,500.00 RS fees
500130 · Dues and Fees 13,000.00 BGS (600 X $20, $1K- extra county screens)
500261 · All Academic Scholarship 2013
500280 · Insurance
500282 · Athlete Accident 60,000.00 48,000.00 $8K + $40K for aggregate deductible
500284 · Commercial General Liability 42,317.00 actual cost of CGL (was in admin budget)
Total 500280 · Insurance 90,317.00
500480 · Printing 54,515.00 37,402.00
Expenses - BGS move to dues and fees, $29,902
(membership cards - $1.50 ea), $1,500 club packet
fulfillment (500@$3), $3,500 (misc promo items,
including AA Team + banners), $500 (All Academic web
service), $2K (All Academic ceremony)
500520 · Rebates 54,330.00 56,925.00
based on $3 rebate to divisions for comp, supporting, LI,
and pro memberships
500600 · Office Supplies 500.00
Total Expense 241,345.00 257,644.00 increase due to reallocation of GL expense
NET 1,187,505.00 1,261,106.00
DEVELOPMENT-FUNDRAISING FOR YEAR 2012-2013
Income
Budget Revision 2
General Donations 50,000.00 28,000.00
includes Combined
Federal Campaign,
between $8-$10K/yr,
online donations
avg/$1K/month, $6K
Special Event Revenue 10,000.00 10,000.00
HOF dinner - 250 @
$30/ticket, $2,500 in
auction revenue
Annual Campaign 15,000.00 10,000.00
end of yr appeal -
$8,100 in 2010-11,
$2K in 2011-12 based
on smaller mailing
Benefactor Fund 5,000.00 15,000.00
Change to Board
Contributions
$1K/Person
Total Income 80,000.00 63,000.00
Expense
500020 · Air
500130 · Dues and Fees 6,000.00 2,500.00
current website fees
for online donations
500200 · Ground Transportation
500240 · Hotel
500330 · Marketing
500340 · Meals 4,000.00 0.00
Find sponsor for HOF
dinner
500355 · Merchandise 500.00
500360 · Miscellaneous 750.00 500.00
500440 · Phone
500460 · Postage and Shipping 500.00 500.00 mailings
500480 · Printing 2,000.00 0.00
500560 · Services - Professional
500604 · General Office Supplies
Total Expense 13,750.00 3,500.00
NET 66,250.00 59,500.00
Executive Office 2012-13
Approved Budget Proposed Budget
Revenue 10,000.00$
Expenses
Operational Expenses 5,000.00$ 2,000.00$ Cell Phone, office supplies
ED Search 15,000.00$ 10,000.00$ Rec'd grant from USOC
Supplies
Travel -$ 30,000.00$
43 - 2 day trips ($300 air,
$100 meals, $220 hotel, $80
misc.)
Total Expenses 20,000.00$ 42,000.00$
Net (20,000.00)$ (32,000.00)$
FINANCE/BUSINESS SERVICES
Income General Administration Budget Revision Comments
410800 · USFF
410810 · Administrative Fee 1,000.00 1,000.00
Fee rec'd for keeping USFF
books
410820 · Grants 67,500.00 65,618.00
Actual Amount Received -
yearly grant
410800 · USFF - Other
Total 410800 · USFF 68,500.00 66,618.00
Total Income 68,500.00 66,618.00
Expense
500100 · Administrative
500102 · Credit card and bank fees 127,542.40 127,542.40
Fees from Paypal and Chase
Bank
500106 · Audit fees 6,615.00 6,615.00
Fee for Stockman, Kast &
Ryan
500107 · Tax return fees 2,100.00 2,100.00 Preparation of 990
500108 · Legal fees 3,000.00 3,000.00 Estimate based on LY fees
Total 500100 · Administrative 139,257.40 139,257.40
500120 · Depreciation - Furn, Fix, Bldg 40,040.00 40,040.00
500130 · Dues and Fees
500130 · Dues and Fees - Other 1,000.00 1,000.00
Fees for receiving charitable
contributions
500140 · Equipment/Copier 9,600.00 9,600.00 Copier Lease
500200 · Ground Transportation 1,040.00 1,040.00
Mileage by staff for work
purposes
500280 · Insurance
500282 · Athlete Accident
500284 · Commercial General Liability 40,000.00 5,496.00 Actual
500286 · Director and Officer Liability 3,500.00 3,109.00 Actual
500287 · Media Liability 2,500.00 2,500.00 Rate last 2 years
500288 · Office
500280 · Insurance - Other
Total 500280 · Insurance 46,000.00 11,105.00
500290 · Interest Expense
500292 · Chase LOC 3,300.00 3,300.00 Interest on LOC
500290 · Interest Expense - Other 400.00 400.00
Total 500290 · Interest Expense 3,700.00 3,700.00
500340 · Meals 350.00 350.00
500440 · Phone 9,600.00 8,700.00 Delete Debbie's Cell Phone
500460 · Postage and Shipping 6,800.00 6,800.00 Postage for national office
500480 · Printing
500540 · Rent
500541 · Storage Unit 1,236.00 1,800.00
Larger Unit 154/month -
storage of records and
merchandise
500542 · NGB Rent on Tejon 10,932.00 10,932.00
500545 · Building 13,673.94 18,698.04
Additional 5 months
@1050.00
500540 · Rent - Sign 1,632.00 952.00 Sign at new Sinton Office
Total 500540 · Rent 27,473.94 32,382.04
500560 · Services - Professional
500562 · Contract labor 12,000.00 Moved to Compensation
500564 · Non 1099 Payments 3,000.00 3,000.00
500560 · Services - Professional - Other 1,920.00 920.00
Shredding Svcs. - Purchase
shredder for office
Total 500560 · Services - Professional 16,920.00 3,920.00
500600 · Supply
500601 · Business Cards 420.00 480.00
Actual Cost from Aug. 2012
order
500602 · Company Software Hardware 2,446.00 2,446.00 Computer items
500603 · Company Stationary 2,000.00 800.00
500604 · General Office Supplies 8,000.00 6,500.00 Limit spending
500608 · Staff Developement 3,250.00 0.00 No Staff Development
Total 500600 · Supply 16,116.00 10,226.00
500650 · Utilities 18,000.00$ 286.33 Included in Rent
Total Expense 335,897.34 268,406.77
NET (267,397.34) (201,788.77)
Volunteer Administration 2012-13
Income Approved Budget Revision
BOD
Elections
FIE International Influence 10,000.00$ 10,000.00$
FOC 10,000.00$ 10,000.00$
Legal Committee
Tech Committee (armorers)
Tournament Committee
Youth Development Committee
National Team Oversight Committee
ROC
Total Revenue 20,000.00$ 20,000.00$
Expense
BOD 25,000.00$ 25,000.00$
Elections 8,500.00$ 8,500.00$
FIE International Influence 15,000.00$ 15,000.00$
FOC 20,000.00$ 20,000.00$
Legal Committee 1,500.00$ 1,500.00$
Tech Committee (armorers) 1,500.00$ 1,500.00$
Tournament Committee 3,000.00$ 3,000.00$
Youth Development Committee 3,000.00$ -$
National Team Oversight Committee 5,000.00$ -$
ROC 1,500.00$ 1,500.00$
Total Expense 84,000.00$ 76,000.00$
Net: (64,000.00)$ (56,000.00)$
NE Admin Budget Year 2012-2013
Budget
Revised
Budget
Expenses
500020 - Air 1,400.00
Airfare to attend industry conference and
site visits that are not covered by the
potential host city or the conference holder
500130 · Dues and Fees - Other 67,500.00 60,500.00
Lowered last years amount. Holding off on
new features
500160 · Freight 2,600.00 Based on LY
500200 · Ground Transportation 500.00 Based on LY
500240 · Hotels 1,300.00 Based on LY
500340 · Meals 400.00 Based on LY
500440 - Phone 3,000.00 5,000.00 Cell phone Staff based on LY
500460 - Postage and Shipping 100.00 Based on LY
500480 - Printing 1,500.00 LY Amount + cost for referee credentials
500543 -Big Country Storage 1,000.00 2,000.00 Based on LY
500604 · General Office Supplies 1,000.00
500600 · Supply - Other 29,400.00 LY + cost for carpet and tables for events
Total 72,500.00 104,700.00
OCTOBER NAC ST LOUIS Budget Year 2012-2013
Income Budget Actual
410120 · National Registration Fees 270,000.00 300,620.00
410480 · Rebates 11,000.00 11,810.57
Total Income 281,000.00 312,430.57
Expense
500020 · Air 25,800.00 30,914.84
Difference based on (2) additional refs
hired; Val, Sam & Don Anthony flights,
3 add'l armoryand 1 extra staff tohelp
with new equipment
500160 · Freight 5,000.00
Await accurate bill from YRC but
should be approx. $4880
500200 · Ground Transportation 6,880.00 1,338.05
$2.25 one way MetroLink- St Louis
Airport to downtown + officials' parking
at their home airport
500220 · Honorarium 25,600.00 25,852.50
Assume $75 for referee, medical, armory,
BC, and IT Tech & $100 for FOC, replay
tech & $0 for Award Mgr and staff
500240 · Hotel 30,030.00 27,943.50 $105 staff rate x 4 nights x 65 rooms
500340 · Meals 105.79
500420 · Per Diem 9,300.00 9,360.00 $20/day for officials
500460 · Postage and Shipping 250.00 203.55
Actual UPS charges to ship supplies
from national office to venue
500549 · Venue - Rental 20000.00 20,000.00
500540 · Rent - Other Equipment 1000.00 Should be charged to 'Venue- Copier'
500550 · Venue - Decorator 17000.00 12,546.00
(24) runs of 10’ x 120’; (1) 60’ x 10’
carpet for finals strip; 2940 of 3’ bare
pipe; 16’ (h) x 60’ (w) pipe and drape-
Finals area; 8’ (h) x 24’ (w) pipe an
drape- Awards; 72 ft of 3’ high pipe and
drape- BC stage area; 30 ft of 3’ high
pipe and drape total- registration lobby;
150 tables; 1100 chairs; 4 bulletin
boards; 3 pallet jacks; 3 registration
counters
500551 · Venue - Equipment Rental 3000.00 2,195.00
500552 - Venue - Security 1000.00 7,814.19
Additional requirements unknown at
time of venue contract signing including
Public Safey Supervisor, Public Safety
Officer, Usher, EMT and Police Officer
daily from approx 7 a.m. to 10 p.m.;
hourlypay range from $17-37.25
500553 - Venue - Electric 7,027.50
(37) 500 watt power drops + union labor
costs to turn on
500554 - Venue - Catering 16000.00 14,587.88
89 officials' lunch daily + coffee, tea
refills and water cooler rental and refills
500555 · Local Organizing Committee 500.00 900.00
Additional costs because they helped
with labor set up/breakdown of
equipment
500556 - Venue - Copier 860.00 Copier rental cost
500557- Venue EMT included in Security costs this time
500562 · Contract labor 1,500.00 0.00
We were required to use union labor
through the venue/decorator
500609 · Tournament Supplies 92.60
Paper, Armory supplies for 1st NAC
and new equipment supplier
500620 · Trophies & Medals 876.27 # of competitors x $5 per medal
Total Expense 162,860.00 161,928.40
NET 118,140.00 150,502.17
November NAC VIRGINIA BEACH
Budget Year 2012-
2013
Income Budget Proposed Budget
410120 · National Registration Fees 227,595.00 227,595.00
Refunds (8,212.00)
410480 · Rebates 10,000.00 10,000.00
Total Income 237,595.00 229,383.00
Expense
500020 · Air 30,960.00 34,483.00
based on April
2012 event actual
500160 · Freight 5,000.00 7,024.00
YRC quoted for
(2) 53 ft trailers
St. Louis- Va
Beach
500200 · Ground Transportation 6,880.00 3,500.00
airort shuttle bill-
based on April
2012 event actual
+ parking
500220 · Honorarium 25,600.00 25,220.00
based on April
2012 event actual
500240 · Hotel 27,170.00 24,700.00
staff rate ($95) x
4 nights x 65
rooms
500420 · Per Diem 9,300.00 8,800.00
based on April
2012 event actual
500460 · Postage and Shipping 250.00 100.00
UPS charges to
ship supplies
from national
office to venue
500440 - Phone/AV 4,495.00
Internet and
house
microphone
charges
500549 · Venue Rental
Complimentary in
Va Beach
500540 · Rent - Other Equipment 1000.00 Move to Electric
500550 · Venue Decorator/ Carpet 22500.00 11,096.00
(24) runs of 10’ x
120’; (1) 60’ x 10’
carpet for finals
strip; 2940 of 3’
bare pipe; 16’ (h)
x 60’ (w) pipe and
drape- Finals
area; 8’ (h) x 24’
(w) pipe an drape-
Awards; 72 ft of 3’
high pipe and
drape- BC stage
area; 30 ft of 3’
high pipe and
drape total-
registration lobby;
150 tables; 1100
chairs; 4 bulletin
boards; 3 pallet
jacks; 3
registration
counters
500551 · Venue equipment rental 3000.00 1,010.00
500552 - Venue Security 1000.00 3,686.00
Minimum (3)
ushers required in
Va Beach Con
Center + 1
overnight guard
500553 - Venue Electric 3,905.00
(37) 500 watt
power drops +
labor costs to turn
on
500554 - Venue Catering 14000.00 12,326.00 Actual quoted #s
500555 · Local organizing committee 500.00 500.00
Donated amount
to local clubs for
fulfilling admin
volunteer roles
500556 - Venue - Copier Copier rental cost
500557- Venue EMT
Built into "Rent-
Other
Equipment'?
500562 · Contract labor 1,500.00 1,117.00
(10) Labor Ready
employees x 10
hours @ approx
$11/hr
500620 · Trophies & Medals 822.05
# of competitors x
$5 per medal
(includes custom
plating fulfillment;
based on total
cost from 2011-
12)
Total Expense 148,660.00 142,784.05
NET 88,935.00 86,598.95
DECEMBER NAC MILWAUKEE Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 222,700.00 222,700.00
Refunds (8,212.00)
410480 · Rebates 14,000.00 14,093.00
Total Income 236,700.00 228,581.00
Expense
500020 · Air 25,800.00 21,475.00
Based on Milwaukee
actual costs from
November 2010
500160 · Freight 5,000.00 7,222.00
YRC quoted for (2) 53
ft trailers Va Beach-
Milwaukee
500200 · Ground Transportation 6,880.00 5,760.00
Based on Milwaukee
actual costs from
November 2010
500220 · Honorarium 25,600.00 18,180.00
Based on Milwaukee
actual costs from
November 2010
500240 · Hotel 30,030.00 27,300.00
staff rate ($105) x 4
nights x 65 rooms
500420 · Per Diem 9,300.00 7,980.00
Based on Milwaukee
actual costs from
November 2010
500460 · Postage and Shipping 250.00 100.00
UPS charges to
ship supplies
from national
office to venue
500440 - Phone/AV 3,000.00
Estimates
Internet/ house
microphone rental
costs
500549 · Venue Rental 19000.00 13,000.00 Actual costs
500540 · Rent - Other Equipment 1000.00
Should be
charged to
'Venue- Copier'
500550 · Venue Decorator/ Carpet 23700.00 13,100.00
(22) runs of 10’ x
120’; (1) 60’ x 10’
carpet for finals
strip; 40x40
carpet for
wheelchair area;
2940 of 3’ bare
pipe; 16’ (h) x 60’
(w) pipe and
drape- Finals
area; 8’ (h) x 24’
(w) pipe an drape-
Awards; 72 ft of 3’
high pipe and
drape- BC stage
area; 30 ft of 3’
high pipe and
drape total-
registration lobby;
150 tables; 1100
chairs; 4 bulletin
boards; 3 pallet
jacks; 3
registration
counters
500551 · Venue equipment rental 3000.00 6,000.00
Staging, chairs
and tables
included in venue
rental contract to
be rented from
venue
500552 - Venue Security 1000.00 810.00
$18/hr for
overnight security
only x 45 hrs;
Based on
Milwaukee actual
costs from
November 2010
500553 - Venue Electric 3,000.00
approx (37) 500
watt power drops
+ labor costs to
turn on
500554 - Venue Catering 16000.00 16,000.00
Estimate is
$15,367.74
500555 · Local organizing committee 500.00 500.00
Donated amount
to local clubs for
fulfilling admin
volunteer roles
1000.00 Copier rental cost
We have never
line itemed this so
not sure what the
average cost
would be - $2-
3000?
500562 · Contract labor 1,500.00 1,500.00
(10) Labor Ready
employees x 10
hours @ approx
average of $15/hr
500620 · Trophies & Medals 1,920.00
# of competitors x
$5 per medal
(includes custom
plating fulfillment;
based on total
cost from 2011-
12)
Total Expense 168,560.00 147,847.00
NET 68,140.00 80,734.00
500556 - Venue - Copier
500557- Venue EMT
JANUARY NAC LOUISVILLE Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 273,000.00 273,000.00
Refunds Policy change
410492 - Airline VIK 8,514.00 8,514.00
410480 · Rebates 19,000.00 19,000.00
Total Income 300,514.00 300,514.00
Expense
500020 · Air 28,380.00 28,380.00 Assume $330/person per GD
500160 · Freight 3,500.00 4,360.00
actual YRC quote traveling from last
tournament
500200 · Ground Transportation 6,880.00 6,880.00
Assume $80 in taxi, parking,
train, etc.
500220 · Honorarium 25,600.00 25,600.00
estimated basd on historical
data in this region of the country
500240 · Hotel 30,030.00 27,300.00 staff rate ($105) x 4 nights x 65 rooms
500420 · Per Diem 9,300.00 9,300.00 $20/day for officials
500460 · Postage and Shipping 250.00 100.00
UPS charges to ship supplies
from national office to venue
500440 - Phone/AV 3,000.00
Estimates Internet/ house
microphone rental costs
500549 · Venue Rental 20000.00 20,000.00
500540 · Rent - Other Equipment 1000.00
Should be charged to 'Venue-
Copier'
500550 · Venue Decorator/ Carpet 20200.00 7,033.00
2940 of 3’ bare pipe; 16’ (h) x
60’ (w) pipe and drape- Finals
area; 8’ (h) x 24’ (w) pipe an
drape- Awards; 72 ft of 3’ high
pipe and drape- BC stage area;
30 ft of 3’ high pipe and drape
total- registration lobby; 150
tables; 1100 chairs; 4 bulletin
boards; 3 pallet jacks; 3
registration counters
500551 · Venue equipment rental 3000.00 2,150.00
Previous Year less cost of
tables
500552 - Venue Security 1000.00 1,000.00
estimate based on USFA needs
of overnight security only; do not
know what minimums are here
500553 - Venue Electric 3,000.00
approx. (37) 500 watt power
drops + labor costs to turn on
500554 - Venue Catering 16000.00 15,000.00 Less $1K for concession tickets
500555 · Local organizing committee 500.00 500.00
Donated amount to local clubs
for fulfilling admin volunteer
roles
1,000.00 Copier rental cost estimate
2,000.00 Estimate
500562 · Contract labor 1,500.00 1,500.00
(10) Labor Ready employees x
10 hours @ approx average of
$15/hr
500620 · Trophies & Medals 720.00
# of competitors x $5 per medal
(includes custom plating
fulfillment; based on total cost
from 2011-12)
Total Expense 167,140.00 158,823.00
NET 133,374.00 141,691.00
500556 - Venue - Copier
500557- Venue EMT
JO's BALTIMORE Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 301,300.00 301,300.00
Refunds Policy change
410492 - Airline VIK 6,300.00 6,300.00
410480 · Rebates 19,000.00 19,000.00
Total Income 326,600.00 326,600.00
Expense
500020 · Air 21,000.00 21,000.00
500160 · Freight 7,000.00 7,111.00
actual YRC quote
traveling from last
tournament
500200 · Ground Transportation 9,280.00 4,500.00
More referees will
drive but there is
a train from
airport-hotel area
so cost goes
down
500220 · Honorarium 27,100.00 26,070.00
actual #s from
Jos 2012 in Salt
Lake City
500240 · Hotel 35,728.00 33,600.00
staff rate ($112) x
4 nights x 75
rooms
500420 · Per Diem 9,820.00 9,160.00 based on JOs 2012
500460 · Postage and Shipping 250.00 100.00
UPS charges to
ship supplies
from national
office to venue
500440 - Phone/AV 3,000.00
Estimates
Internet/ house
microphone rental
costs
500549 · Venue Rental 26820.00 26,820.00
500540 · Rent - Other Equipment 1000.00 1,800.00
Should be
charged to
'Venue- Copier'
500550 · Venue Decorator/ Carpet 25900.00 11,033.00
2940 of 3’ bare
pipe; 16’ (h) x 60’
(w) pipe and
drape- Finals
area; 8’ (h) x 24’
(w) pipe an drape-
Awards; 72 ft of 3’
high pipe and
drape- BC stage
area; 30 ft of 3’
high pipe and
drape total-
registration lobby;
150 tables; 1100
chairs; 4 bulletin
boards; 3 pallet
jacks; 3
registration
counters
500551 · Venue equipment rental 3000.00 2,150.00
Less purchase of
tables
500552 - Venue Security 1000.00 1,000.00
estimate based
on USFA needs
of overnight
security only; do
not know what
minimums are
here
500553 - Venue Electric 3,000.00
approx. (37) 500
watt power drops
+ labor costs to
turn on
500554 - Venue Catering 18000.00 19,000.00
Less amount of
concession
tickets
500555 · Local organizing committee 500.00 500.00
Donated amount
to local clubs for
fulfilling admin
volunteer roles
500556 - Venue - Copier 1,000.00
estimated cost of
copier rental
500557- Venue EMT 2,000.00 Estimate
500562 · Contract labor 1,500.00 1,500.00
(10) Labor Ready
employees x 10
hours @ approx
average of $15/hr
500620 · Trophies & Medals 900.00
# of competitors x
$5 per medal
(includes custom
plating fulfillment;
based on total
cost from 2011-
12)
Total Expense 187,898.00 175,244.00
NET 138,702.00 151,356.00
MARCH NAC RENO Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 219,400.00 219,400.00
Refunds Policy Change
410492 - Airline VIK 9,288.00 9,288.00
410480 · Rebates 7,000.00 7,000.00
Total Income 235,688.00 235,688.00
Expense
500020 · Air 30,960.00 33,158.00
2011 Summer Nats in Reno budgeted
flights were $45,000 x 73.7% (% of refs for
a NAC vs SNs)
500160 · Freight 15,000.00 13,850.00
actual YRC quote traveling from last
tournament
500200 · Ground Transportation 6,880.00 1,250.00
Peppermill Host hotel has free airport
shuttle; factor a few cabs taken+ parking at
home airport
500220 · Honorarium 20,480.00 19,460.00 based on March 2012 actual #s
500240 · Hotel 30,030.00 27,300.00
staff rate ($105) x 4 nights x 75
rooms
500420 · Per Diem 9,300.00 7,820.00 based on March 2012 actual #s
500460 · Postage and Shipping 250.00 100.00
UPS charges to ship supplies from
national office to venue
500440 - Phone/AV 5,295.00
Internet charge ($4995) based on Reno
July 2011 tournament + estimated
house mic rental ($300)
500549 · Venue Rental 17000.00 17,000.00
500540 · Rent - Other Equipment 1000.00
Should be charged to 'Venue-
Copier'
500550 · Venue Decorator/ Carpet 29400.00 7,233.00 Previous year less cost of carpet
500551 · Venue equipment rental 3000.00 2,150.00 Less amount of tables
500552 - Venue Security 1000.00 1,000.00
overnight security only in Reno July
2011
500553 - Venue Electric 3,000.00
approx. (37) 500 watt power drops
+ labor costs to turn on
500554 - Venue Catering 16000.00 16,500.00
Estimate from SN Reno 2011 less
$1k for cocession tickets
500555 · Local organizing committee 500.00 0.00 Not likely to be an LOC in Reno
500556 - Venue - Copier 3,800.00
500557- Venue EMT 2,000.00
We have never line itemed this so
not sure what the average cost
would be - $2-3000?
500562 · Contract labor 1,500.00 1,500.00
(10) Labor Ready employees x 10
hours @ approx average of $15/hr
500620 · Trophies & Medals 1,925.00
# of competitors x $5 per medal
(includes custom plating fulfillment;
based on total cost from 2011-12)
Total Expense 182,300.00 164,341.00
NET 53,388.00 71,347.00
APRIL NAC RICHMOND Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 203,010.00 212,298.00
Refunds Policy Change
410492 - Airline VIK 7,830.00 7,830.00
410480 · Rebates 11,000.00 11,000.00
Total Income 221,840.00 231,128.00
Expense
500020 · Air 26,100.00 23,873.00 based on Richmond #s Oct 2011-
500160 · Freight 16,000.00 14,872.00
actual YRC quote traveling from last
tournament
500200 · Ground Transportation 6,880.00 8,832.00 based on Richmond #s Oct 2011-
500220 · Honorarium 25,600.00 22,455.00 based on Richmond #s Oct 2011-
500240 · Hotel 34,034.00 30,940.00
staff rate ($119) x 4 nights x 65
rooms
500420 · Per Diem 9,300.00 9,601.00 based on Richmond Oct 2011 #s
500460 · Postage and Shipping 250.00 100.00
UPS charges to ship supplies from
national office to venue
500440 - Phone/AV 3,000.00
Estimates Internet/ house
microphone rental costs
500549 · Venue Rental 18000.00 18,000.00
500540 · Rent - Other Equipment 1000.00
Should be charged to 'Venue-
Copier'
500550 · Venue Decorator/ Carpet 11000.00 9,031.00 based on Richmond #s Oct 2011
500551 · Venue equipment rental 3000.00 5,936.00 staging, tables, chairs
500552 - Venue Security 1000.00 8,181.00 based on Richmond #s Oct 2011
500553 - Venue Electric 3,000.00
approx. (37) 500 watt power drops +
labor costs to turn on
500554 - Venue Catering 13500.00 15,952.00 based on Richmond #s Oct 2011-
500555 · Local organizing committee 500.00 500.00
Donated amount to local clubs for
fulfilling admin volunteer roles
500556 - Venue - Copier 715.00
Copier rental based on Richmond
Oct 2011 #s
500557- Venue EMT 2,000.00
We have never line itemed this so
not sure what the average cost
would be - $2-3000?
500562 · Contract labor 1,500.00 1,464.00
based on Richmond #s Oct 2011;
approx (10) Labor Ready employees
x 10 hours @ $15/hr
500620 · Trophies & Medals 1,980.00
# of competitors x $5 per medal
(includes custom plating fulfillment;
based on total cost from 2011-12)
Total Expense 167,664.00 180,432.00
NET 54,176.00 50,696.00
SUMMER NATIONALS COLUMBUS Budget Year 2012-2013
Income Budget Proposed Budget
410120 · National Registration Fees 787,310.00 787,310.00
Refunds Policy Change
410492 - Airline VIK 10,260.00 10,260.00
410480 · Rebates 32,000.00 32,000.00
Total Income 829,570.00 829,570.00
Expense
500020 · Air 34,200.00 34,200.00
500160 · Freight 18,500.00 10,448.00
YRC quote traveling from Tiffin, IA via
Richmond (last tournament)
500200 · Ground Transportation 8,800.00 8,800.00
Assume $80 in taxi, parking, train,
etc.
500220 · Honorarium 82,250.00 82,250.00
based on historical data for Summer
Nationals
500240 · Hotel 103,550.00 124,478.00
staff rate ($109) x(1142) approx
room nights from Anaheim
500340 · Meals
500420 · Per Diem 23,250.00 23,250.00 based on historical data
500460 · Postage and Shipping 250.00 100.00
UPS charges to ship supplies from
national office to venue
500440 - Phone/AV 3,000.00
Estimates Internet/ house
microphone rental costs
500549 · Venue Rental
500540 · Rent - Other Equipment 2500.00 3,300.00
500550 · Venue Decorator/ Carpet 31000.00 12,033.00 Previous year less cost of carpet
500551 · Venue equipment rental 6000.00 5,000.00
500552 - Venue Security 2500.00 2,500.00
estimate based on USFA needs of
overnight security only; do not know
what minimums are here
500553 - Venue Electric 3,000.00
approx. (40) 500 watt power drops +
labor costs to turn on
500554 - Venue Catering 45000.00 45,000.00
500555 · Local organizing committee 2000.00 2,000.00
Donated amount to local clubs for
fulfilling admin volunteer roles
500556 - Venue - Copier estimate $1000
500557- Venue EMT 2,000.00
We have never line itemed this so
not sure what the average cost
would be - $2-3000?
500562 · Contract labor 3,000.00 2,100.00
(10) Labor Ready employees x 14
hours @ approx average of $15/hr
500620 · Trophies & Medals 3,520.00
# of competitors x $5 per medal
(includes custom plating fulfillment;
based on total cost from 2011-12)
Total Expense 362,800.00 366,979.00
NET 466,770.00 462,591.00
Marketing & Communications
Income Budget Revision
410400 · Marketing Revenue
410415 · Event vendors 130,000.00 126,500.00
Moved Commercials
Member dues to
Membership
410420 · Magazine Ads 27,500.00 27,500.00
410430 · Magazine Subscriptions 700.00 700.00
410450 · Royalties & Partnerships - Other 100,000.00 100,000.00
410600 - Misc 50,000.00 50,000.00
410470 · USOC Joint Marketing 75,000.00 37,500.00
Total Income 383,200.00 342,200.00
Expense
500020 · Air
500110 · American Fencing Magazine
500111 · Advertising
500112 · Design Cost 11,000.00 11,000.00
500113 · Comailing and Freight 14,000.00 11,000.00
500115 · Printing 34,000.00 25,500.00
500110 - AFM Other Cindy Bent Findlay 10,400.00 10,400.00
Total 500110 · American Fencing Magazine 69,400.00 57,900.00
500200 · Ground Transportation
500240 · Hotel
500330 · Marketing 10,000.00 4,500.00
Travel expenses for marketing
director and misc. Position has
not been filled yet
500340 · Meals
500355 · Merchandise
500360 · Miscellaneous
500440 · Phone - Constant Contact 3,000.00 1,500.00
Cut expense from $125 /
month instead of $250
500460 · Postage and Shipping
500480 · Printing
500560 · Services - Professional 56,000.00
Redevelopment of
website
500604 · General Office Supplies
Total Expense 82,400.00 119,900.00
NET: 300,800.00 222,300.00
International 2012-13
International Approved Budget Proposed Budget
International Office Admin $19,000.00 $19,000.00
Total International Admin: 19,000.00$ 19,000.00$
Junior Programs
Referees to World Cups 178,200.00$ 178,200.00$
Pan Am Youth 10,000.00$ 10,000.00$
Jr/Cdt World Championships -$
Jr World Cups -$
European Cadet Circuit -$
Jr World Cup Phoenix 8,000.00$ 8,000.00$
Total Junior Programs 196,200.00$ 196,200.00$
Senior Programs
Pan Am Games -$
2012 Team World Championships-Kiev -$
Pan Am Zonal Championship -$
Sr World Championships -$
M/W Sabre Senior World Cup 75,000.00$ 75,000.00$
Olympic Prep/Olympic Games -$
Performance Enhancement/Medical -$
OTC/Resident Program -$
Direct Athlete Support -$
Total Seniors Programs 75,000.00$ 75,000.00$
Veterans Programs
World Vet Championships -$
Total Veterans Programs -$ -$
Wheelchair Programs
USOC HPP Grant - Wheelchair 25,000.00$ 25,000.00$
Wheelchair International -$
Other Wheelchair -$
Total Wheelchair 25,000.00$ 25,000.00$
Weapons Squads
USOC HPP Grant 690,000.00$ 690,000.00$
Total Men's Epee Squad -$
Total Men's Foil Squad -$
Total Men's Sabre Squad -$
Total Women's Epee Squad -$
Total Women's Foil Squad -$
Total Women's Sabre Squad -$
Total Weapons Squads 690,000.00$ 690,000.00$
Total Revenue 1,005,200.00$ 1,005,200.00$
International Expenses
International Office Admin 55,500.00$ 55,500.00$
Total International Admin: 55,500.00$ 55,500.00$
Junior Programs
Referees to World Cups 182,700.00$ 182,700.00$
Pan Am Youth 10,000.00$ 10,000.00$
Jr/Cdt World Championships 150,000.00$ 125,000.00$
Jr World Cups -$
European Cadet Circuit -$
Jr World Cup Phoenix 12,000.00$ 12,000.00$
Total Junior Programs 354,700.00$ 329,700.00$
Senior Programs
Pan Am Games -$
2012 Team World Championships-Kiev -$
Pan Am Zonal Championship 8,000.00$
Sr World Championships -$
M/W Sabre Senior World Cup 150,000.00$ 100,000.00$
Olympic Prep/Olympic Games 124,790.00$ 60,000.00$
Performance Enhancement/Medical -$
OTC/Resident Program -$ 36,000.00$
Direct Athlete Support 118,000.00$ 70,000.00$
Total Seniors Programs 400,790.00$ 266,000.00$
Veterans Programs
World Vet Championships 10,000.00$ 10,000.00$
Total Veterans Programs 10,000.00$ 10,000.00$
Wheelchair Programs
USOC HPP Grant - Wheelchair 25,000.00$ 25,000.00$
Wheelchair International -$
Other Wheelchair -$
Total Wheelchair 25,000.00$ 25,000.00$
Weapons Squads
USOC HPP Grant 690,000.00$
Total Men's Epee Squad -$ 125,000.00$
Total Men's Foil Squad -$ 150,000.00$
Total Men's Sabre Squad -$ 150,000.00$
Total Women's Epee Squad -$ 150,000.00$
Total Women's Foil Squad -$ 150,000.00$
Total Women's Sabre Squad -$ 150,000.00$
Total Weapons Squads 690,000.00$ 875,000.00$
Total International Expenses 1,535,990.00$ 1,561,200.00$
Net International (530,790.00)$ (556,000.00)$
Compensation 2012-13
Approved Budget Proposed Budget
Wages
Member Services 122,176.00$ 122,176.00$
Marketing, Communications, Fundraising 50,500.00$ 50,500.00$
Executive Office 189,500.00$ 209,500.00$
Finance & Business Services 86,400.00$ 86,400.00$
National Events 128,120.00$ 128,120.00$
International 139,583.33$ 139,583.33$
Contract Labor 23,040.00$
716,279.33$ 759,319.33$
Benefits 200,081.99$ 197,095.71$
Total Compensation 916,361.32$ 956,415.04$
Memorandum
To: Members of the USA Fencing Board of Directors
From: Val Belmonte
Re: NGB Band Lists
Date: October 1, 2012
cc: Donald Anthony; Sam Cheris
This memo will serve as a brief follow up to the Board meeting question regarding band list on
websites of NGBs.
The Association of Chief Executives for Sport (ACES) is presently conducting a survey of its
membership regarding band list posting. The survey will be available after October 4th
and I will
forward an executive summary of that report shortly after that date.
The report will cover the following questions and categories:
1. Does your sport organization publish a list of suspended athletes, coaches, officials or
volunteers?
2. Does your sport organization publish a list of permanently banded athletes, coaches,
officials or volunteers?
3. Is it published on your website? If not, where could it be found by the general public?
Thank you.
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