1 state performance plan indicator #8: parent survey cohort 7 – 2012-2013 a teleconference...
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State Performance Plan State Performance Plan Indicator #8: Indicator #8:
Parent Survey Cohort 7 – 2012-2013Parent Survey Cohort 7 – 2012-2013
A TeleconferenceA TeleconferencePresented byPresented by
The New Jersey Department of Education The New Jersey Department of Education Office of Special Education Office of Special Education November 14 and 15, 2012November 14 and 15, 2012
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AgendaAgendaOverview of the surveyData collection process and tools
District responsibilitiesNJOSE supportUse of survey resultsPublic Reporting
State Performance Plan State Performance Plan Indicator #8: Indicator #8:
Parent Survey Cohort 7 – 2012-2013Parent Survey Cohort 7 – 2012-2013
Percent of parents with a child receiving special education services who report that schools facilitated parental involvement as a means of improving services and results for children with disabilities.
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Annual RequirementAnnual RequirementFederal State Performance Plan (SPP)Federal State Performance Plan (SPP)
Annual Performance Report (APR)Annual Performance Report (APR)
Stakeholder process Survey MethodologyAnnual Targets
Census vs samplingRandomly selected sample of districts
each year; entire state surveyed by 2011Continuation of survey through 2014
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Federal OSEP SPP extension (includes Indicator #8)
Recalculated districts based on sampling calculator
Each Cohort is representative of New Jersey
Annual RequirementAnnual RequirementFederal State Performance Plan (SPP)Federal State Performance Plan (SPP)
Annual Performance Report (APR)Annual Performance Report (APR)
Parent Survey MethodologyParent Survey Methodology
Survey families of students with disabilities enrolled in school-age programs (K-12)enrolled in preschool programs
Two NCSEAM survey instrumentsSchool-age surveyPreschool survey
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Parent Survey MethodologyParent Survey MethodologyNJOSE collecting mailing addresses Partnering with Rutgers University -Bloustein
CenterMail surveys and post on-line response
option in May, 2013 (H-2)Surveys returned in June/July 2013Collaborate in the analysis of results –
Fall/Winter, 2014NJOSE Reports - APR (federally) and Districts
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AnalysisAnalysisRepresentativeness
Response Rate
Parental Involvement
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Results by Cohort Results by Cohort Response Rates Response Rates
Cohorts # of Districts ResponseRates
Cohort 1 71 10.67%
Cohort 2 136 15.4%
Cohort 3 137 21.48%
Cohort 4 138 21.67%
Cohort 5 138 21.46%
Cohort 6 98 19.55%
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Results by CohortResults by CohortFacilitation of Parental Facilitation of Parental
InvolvementInvolvementCohort Facilitation ScoreCohort 1 80.6%
Cohort 2 81.1%
Cohort 3 83.3%
Cohort 4 83.4%
Cohort 5 84.2%
Cohort 6 Not yet determined
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FFYFFY SPP Measurable and Rigorous Targets
20062006(2006-(2006-2007)2007)
BASELINEBASELINE
80.6%80.6% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.
20072007(2007-(2007-2008)2008)
COHORT 2COHORT 2
81.6%81.6% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.
20082008(2008-(2008-2009)2009)
COHORT 3COHORT 3
81.6%81.6% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.
20092009(2009-(2009-2010)2010)
COHORT 4COHORT 4
82.1%82.1% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.
20102010(2010-(2010-2011)2011)
COHORT 5COHORT 5
82.6%82.6% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.
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FFYFFY SPP Measurable and Rigorous SPP Measurable and Rigorous TargetsTargets
20112011(2011-(2011-2012)2012)
COHORT 6COHORT 6
84.0%84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.
20122012(2012-(2012-2013)2013)
COHORT 7COHORT 7
84.0% 84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.
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Use of the Survey ResultsUse of the Survey ResultsFederal ReportingPublic Reporting- NJDOE website
Technical Assistance and Training
Information for districts
OutcomesOutcomes
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Statewide Trends Outcomes
Parents indicate that they would like more information on IEP process
•Districts report new procedures for Child Study Team – information for parents
•Parent Workshops at Learning Resource Centers throughout the state
Parents report that they would like more information on resources for support
•Districts report opportunities in district for parent information, networking and training
•Districts report links to community agencies
•State website has been enhanced for family resources
•NJDOE workshops on website for parent-friendly access
Parents report that they would like enhanced supports to allow them to attend IEP meetings
Districts consider supports such as service groups offering babysitting services, alternative meeting times, etc.
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Student Data VerificationStudent Data VerificationComplete the student data verification form (H-3) for the number of students with
disabilities:Enrolled in preschool programsEnrolled in school age programs (K-12)Total number of students with disabilities
enrolled in preschool + school age programs As of October 15, 2012
Indicate contract decisionFAX by December 1, 2012 to:
Maryann Joseph at (856) 582-4323
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District ResponsibilitiesDistrict ResponsibilitiesProvide NJOSE with two EXCEL files of
mailing addresses for parents of students with disabilities:One set for parents of students with
disabilities enrolled in preschool programs, and
One set for parents of students with disabilities enrolled in school-age programs, (K-12).
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District Responsibilities District Responsibilities for Submission for Submission
of Parent Mailing Informationof Parent Mailing InformationDirections will provided by NJOSE (H-4). Upload ONLY parent mailing information. DO NOT SEND STUDENT NAMES. Check to verify the format of parent addresses
and the number of students before submittingCompare the number of students on file
submitted to the number on the data verification form, submitted earlier to NJOSE.
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District Responsibilities District Responsibilities for Submission for Submission
of Parent Mailing Informationof Parent Mailing InformationSubmit the two completed EXCEL files to
NJOSE https:// website will be available by
December 1, 2012Upload to the secure website by February
4, 2013..
Submission Submission of Parent Mailing Informationof Parent Mailing Information
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NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7
Encourage participation (H-5)
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The better the response rate, the better the results
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NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7
Provide families of students with disabilities with advanced notice to expect the NJDOE survey in the mail during May, 2013. District prepared announcement (H-6)
Spanish version available upon requestNJOSE website information
http://www.nj.gov/education/specialed/
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NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7
Contract (H - 7, 8 & 9), if needed, to create the two EXCEL parent address files using preset format and directions.
Requested contracts will be provided to you before the end of December 2012.
Return signed contract by January 31, 2013.
NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7
NJOSE will reimburse allowable expenses NJOSE will reimburse allowable expenses up to a maximum amount as up to a maximum amount as specified in specified in the contract.the contract.
For reimbursement, provide an invoice For reimbursement, provide an invoice and supporting documentation and supporting documentation following following submissionsubmission of the two EXCEL files of the two EXCEL files..
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Allowable ExpensesAllowable Expenseswith Supporting Documentationwith Supporting Documentation
Invoice:Invoice:Personnel costs – overtime costsPersonnel costs – overtime costs
to complete address compilationto complete address compilationInput the 2 mailing files into EXCEL Input the 2 mailing files into EXCEL
Announcements to alert parentsAnnouncements to alert parentsPostagePostagePrintPrintMailing suppliesMailing supplies
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Key TimelinesKey Timelinesfor the Parent Surveyfor the Parent Survey
By December 1, 2012- Return Data Verification form and contract decision.
By January 31, 2013- board approval and return the contract, if needed.
By February 4, 2013 - submit the two EXCEL files with parent mailing information.
By March 29, 2013 – submit the invoice with all supporting documentation.
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Key TimelinesKey Timelinesfor the Parent Surveyfor the Parent Survey
May 2013 – Surveys sent
June 2013 – Second mailing
June 2013 – Electronic payments to districts who request contracts and provide invoices
Winter 2014 – Report sent to districts, then posted on website.
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NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7
Training Opportunity on EXCEL (H – 10)Explain the format of the EXCEL templateExplain how to complete the two parent filesExplain how to upload files to the secure site
Training format: Teleconference for directors and data input personnel – 1 hour
Training Dates: December 6, 2012January 9, 2013
Registration Form (H-10)
Upload FilesUpload of two address files to secure
website by February 4, 2013Access to Student Records (H-11)
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ContractsContracts Mail contracts by January 31, 2013 to: MaryAnn JosephMaryAnn Joseph
Learning Resource Center – SouthLearning Resource Center – SouthNew Jersey Department of New Jersey Department of
EducationEducationOffice of Special EducationOffice of Special Education
107 Gilbreth Parkway Suite 200107 Gilbreth Parkway Suite 200Mullica Hill, New Jersey 08062Mullica Hill, New Jersey 08062
Phone (856) 582-7000Phone (856) 582-7000
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Contact InformationContact InformationMaryAnn Joseph LRC South Consultant maryann.joseph@doe.state.nj.us Phone (856) 582-7000 x 106 FAX (856) 582-4323
Dr. Charlene Staley-EvansManager, Bureau of Program Development
Office of Special Education
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State Performance Plan State Performance Plan Indicator #8: Indicator #8:
Parent Survey Cohort 7 – 2012-2013Parent Survey Cohort 7 – 2012-2013
A TeleconferenceA TeleconferencePresented byPresented by
The New Jersey Department of The New Jersey Department of Education Education
Office of Special Education Office of Special Education November 14 and 15, 2012November 14 and 15, 2012
Thank you in advance for your cooperation in this important
NJDOE/OSE project.
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