St. Joseph’s Specialist School & College

Amlets Lane, Cranleigh, Surrey, GU6 7DH

The Executive Principal’s Report to the

Governing Body

17th November 2016

CONTENTS

Governors Information Committee Meeting Dates

Visits to the School

Key Events since previous report

Forthcoming Events

1 School Improvement Plan

(SIP)

Mental Health Provision and

Education – monitored by

Karen May

Positive Behaviour Support –

monitored by Annie Sutton

Learner Voice and Person

Centred Planning monitored by

Dawn Phillips

Learner Progress monitored by

Annie Sutton

2 Teaching and Learning

3 Achievement and

Attainment

4 Pupil Premium

5 Outdoor Learning Duke of Edinburgh Award

Forest Schools

6 Staffing Departmental data –

leavers/starters/vacancies

Significant Appointments Home School Link

Worker (Liz Yeo)

Director of Education -

Head Teacher (Simon

Jaggard)

Chaplain (Angela

Prince)

Deputy Head of Care

and Quality

Assurance (Jo Cox)

7 Premises Report

8 Marketing and Fundraising Marketing

Fundraising Current Position

Wish List progress

Capital Appeal/

Feasibility Study

Register

Projects awaiting Case

for Support

9 Networking, Forming Links

and Outreach

Teaching Alliance Inspire

Salesians

St Polycarps

Links with other Schools &

Centres

Rydes Hill School

Tormead School

Sayers Croft

International Schools Award

Update

10 Behaviour & Attendance

11 Safeguarding

12 Looked After Children and

Vulnerable Adults

13 Chaplaincy Activities –

(Catholic Life of the

School)

14 Specialist Status Autism Accreditation

Creative Arts

Interaction and Communication

15 Residential Challenges

and Improvements

Care

Post 19

16 Continuing Professional

Learning

17 Research

18 Other Projects Eco Schools

Enterprise

Press Cuttings

Appendices A SIP 2016/17

The format of this report reflects advice received during Ofsted Section 5 Inspection, June 2013 i.e. not to duplicate information that the Governing Body already receive.

Information for the period this covers can be found in: 1. Newsletters – St. Joseph’s website on the day of issue and for at least the period this

report refers to. Hard Copies are sent out fortnightly to Governor’s except those who requested electronic copies only.

2. School Improvement Plan 2016 / 17 (Appendix A) 3. Ideal Ideas Learner Council – action notes. 4. St. Joseph’s Self Evaluation Summary July 2016 (SES). 5. Minutes or Documents that have been tabled at GB Committee meetings between 7th

July and 14th November 2016. Meetings are as follows; Full Governing Body

Meetings held on 7th July and 15th September 2016

Next Meeting on 17th November 2016 Care, Health & Safety Committee

Meeting held on 30th June and 6th October 2016

Next Meeting on 23rd November 2016

Curriculum & Progress Committee

Cancelled meeting on 7th July 2016

Next Meeting 17th November 2016/17

Finance, Personnel & Pay Committee

Meeting held on 14th July and 19th October 2016

Next Meeting on 8th December 2016

Post 19 Education Advisory Committee Meeting held on 30th June and 6th October 2016 Next Meeting on 23rd February 2017 (attached to Care, Health & Safety Meeting)

2015 – 2016 : Governor’s Visits to School

Date Activity Governors attending

Summer (2) Term

23/06 Dawn Phillips Rebecca Vickers

28/06 (no reason given in signing in book) Jo Jacques, Bernard Smith,

Martin Hollins

29/06 (no reason given in signing in book) Jean Keane, Ali Davies

30/06 Care, Health & Safety Committee Meeting Liz James, Emma Brown, Andy

Pusey

04/07 (no reason given in signing in book) Bernard Smith, Jo Jacques

06/07 (no reason given in signing in book) Jo Jacques

07/07 Full Governing Body Meeting

08/07 Sports & Fun Day Jo Jacques

13/07 (no reason given in signing in book) Bernard Smith, Martin Hollins, Liz

James, Emma Brown

14/07 Mass Jo Jacques, Lizzie Hurst

14/07 Finance Committee Meeting Lizzie Hurst

18/07 (no reason given in signing in book) Liz James, Martin Hollins

19/07 Capital Project Meeting Lizzie Hurst

20/07 Executive Principal (Annie Sutton) Induction

Mass

Lizzie Hurst, Jo Jacques, Jean

Keane, Liz James

2016 – 2017: Governor’s Visits to School

Date Activity Governors attending

Autumn (1) Term

September

05/09 Safeguarding Training Jo Jacques

07/09 (no reason given in signing in book) Bernard Smith

12/09 Sue Collins Lizzie Hurst

15/09 Full Governing Body Committee Meeting

04/10 Sue Collins/ Liz Sanders Liz James, Lizzie Hurst,

Bernard Smith

05/10 Sue Collins Bernard Smith, Lizzie Hurst

06/10 Care, Health & Safety Committee Meeting Liz James, Jeane Keane,

10/10 (no reason given in signing in book) Bernard Smith, Joan Connolly

17/10 Annie/Alan + Martin Johnson Bernard Smith

19/10 Finance Committee Meeting Liz James, Lizzie Hurst,

Bernard Smith

21/10 Arts Week – Oscars Liz James, Lizzie Hurst,

Joan Connolly

Key Events/Visits held between 7th July and 17th November 2016 - (details can be found

in fortnightly newsletters covering this period)

Summer (2) Term 2015/16

July

Fri 8th July Sports & Fun Day

Prom Night

Tue 12th July KS 1/2/3 Parents Evening

KS3 to 4 Transition Event

Presentation Evening in Hall

Thurs 14th July Leavers’ Mass followed by tea (All Key Stages)

Mon 18th July Mandela Day

Sandown Presentations - Key Stage 5

Wed 20th July Induction Mass for Executive Principal

Family Coffee Morning

Thurs 21th July Leavers’ Presentation Evening – including Parents Evening

Fri 22nd July End of Term Party – Cranleigh Sports & Social Club.

Autumn (1)Term 2016/17

September

Sun 18th Sept Parish Picnic

Dunsfold Kit Car Trials

Wed 21st Sept Family Coffee Morning

Thurs 22nd Sept Deanery Mass at St. Peter’s School, Guildford

Fri 23rd Sept Jeans for Genes Day

Wed 28th Sept 2 x Harvest Festival Liturgy

Families and Grandparents Open Afternoon

October

Sat 5th Oct Memorial Dedication for Liz Wright

5th/6th/7th Oct Duke of Edinburgh Silver Practice Expedition

Wed 19th Oct Family Coffee Morning – Meet Family Link Worker

2 x Our Lady Liturgy & Procession

Inaugural Secondary School Pilgrimage to Arundel Cathedral

Fri 21st Oct Arts Week Celebration including Oscars Ceremony

November

Wed 2nd Nov Roast Dinner Day for families and friends

Fri 11th Nov Learner Takeover Day

Armistice Day Football Match

Wed 16th Nov Family Coffee Morning – Meet the new Head Teacher

Forthcoming Events

Governors are very welcome to attend the following events. Please contact the main Office

who will be able to respond to enquiries for further information.

Autumn (2) Term 2016/17

November

16/17/18th Nov Duke of Edinburgh - Urban City Expedition

Fri 18th Nov Children in Need Day – including Disco

Wed 23rd Nov 2pm – All Key Stages Mass to close The Year of Mercy

Wed 30th Nov 12.45pm KS 1/2/3 + 2.45pm KS 4/5 Advent & Christingle Liturgy

December

Thurs 1st Dec Duke of Edinburgh – Sayers Croft Bronze Taster Days

Fri 2nd Dec Long Barn Official Opening

10.00 - 11.30am Christmas Fair

Tue 6th Dec Residential Christmas Party – staff and learners

Tue 13th Dec Christmas Lunch – staff and learners

1.45pm KS 1/2/3 + 2.15pm KS 4/5 School Disco

7pm Wintershall Nativity – dress rehearsal

Wed 14th Dec 10.00am – 12.00 noon – FestiviTea (Family Coffee Morning)

Fri 16th Dec Save the Children’s Christmas Jumper Day 2016

Mon 19th Dec 2pm Santa’s Visit

Tue 20th Dec 2.00 & 7.00 pm Carol Service & Nativity (All Key Stages)

Wed 21st Dec Last Day of Term Learners finish 1.00pm

1.30 – 3.00pm End of Term Christmas Social in Dining Hall

Spring (1) Term 2016/17

January

Thurs 5th Jan 2.45 – 3.15pm Epiphany Liturgy (All Key Stages)

Wed 18th Jan 10:30am-12pm - Family Coffee Morning – (Prov) Jenny Drake:

Achievement for All

Spring (2) Term 2016/17

March

Wed 1st Mar 2.45-3.15pm Ash Wednesday Liturgy (All Key Stages)

Thurs 2nd Mar World Book Day

Wed 15th Mar 10:30am-12pm - Family Coffee Morning

Wed 22nd Mar 9.30-10.30am St. Joseph’s Day (19th Mar) Feast Day Mass, Celebration

and Show

Fri 24th Mar Comic Relief

Mon 27th Mar 2.15pm – All Key Stages Palm Sunday Liturgy

Wed 29th Mar 2.30-3.15pm – All Key Stages Last Supper Liturgy

7pm Work Related Learning and Work Experience Certificate Evening

School Self Evaluation Summary (SES)

Governors were issued with the SES in July 2016; next report will be available early 2016/17.

1. School Improvement Plan (SIP) 2016/17 (See Appendix A)

a) Mental Health Provision and Education – monitored by Karen May

The Internal CAHMS provision now has the services of an SEN Educational Psychologist

and a Psychiatrist. The Educational Psychologist attends twice a month and the Psychiatrist

attends once a month. Karen has devised a referral process that goes through Learner

Welfare and is then managed by the surgery team. St Joseph’s have committed to a full year

of this service following the really promising trial in the Summer term.

b) Positive Behaviour Support – monitored by Annie Sutton

i) Embed Positive Behaviour Support model and practices across the waking day - Nothing new to report for this period.

ii) Embed Self Reflective Practice Model - In order to address development points raised by SIA reports in Autumn Term, CPD time on Friday has been dedicated to working with class teams and subject leaders to ensure consistency in standards.

c) Learner Voice and Person Centred Planning monitored by Dawn Phillips

Jenny Drake has continued to support St Joseph’s in developing this area further and will be leading a families Coffee Morning in the Autumn 2 term.

Students have taken an active stance in contributing to the recruitment of new staff with Key Stage 5 students writing letters of support for a particular agency staff member who applied for a permanent position. Presenting their letters and campaigning in person to the interview panel.

Several Key Stage 3 students have made appointments to meet with Annie to discuss and query the rationale behind class allocation of pupils.

d) Learner Progress monitored by Annie Sutton

Following feedback from Therapists and teachers on the level of engagement and impact of

the Prep system, St Joseph’s has reverted to the term ‘Home work’ as this is more readily

understood by students and families alike. This is now taking the form of projects and activity

suggestion lists that families can engage in voluntarily without the pressure of feeling that non

completion will adversely affect what is happening during the school and college day. The

activities are being designed on a half termly basis to support the relevant topics and key areas

of study.

The Achievement for All coach Jenny Drake has also been focussing on how independent our

students are able to be in their own approaches to learning.

2 Teaching and Learning - see Head Teacher’s Report from Curriculum & Progress Committee and SES

1. Questions:

In the Making Progress Real investigation Fairley Allan has presented to key Education,

Therapy and Care leaders, the system that he has been given to trial from Swiss Cottage. This

looks extremely promising but will need significant adapting from its current form to personalise

it to St Joseph’s setting. A new series of workshops will be booked for the working party to get

going on the personalisation of the system. (Governors are reminded that their attendance at

any of these working party sessions will be most welcome, please let the clerk to governors

know if you are interested in the development of our own assessment system for details of

workshop dates and times)

There were no official lesson observations during Autumn 1 as this half term provided time for

Performance Managers to complete the performance related overview statements on the

previous year’s performance. (See Pay, Personnel and Finance Committee report) This then

allowed all new staffing implications to take effect and for all staff to be assigned performance

managers for this new academic year. The first round of official lesson observations is currently

underway during the first part of Autumn 2. KPI measures on this will be available in the next

Head Teacher report at Curriculum & Progress Committee.

3 Achievement and Attainment – see Head Teacher’s Report, KS Leader Reports,

Subject Leaders Reports from Curriculum & Progress Committee and SES

The Rochford Review Interim Consultation has now released its final decisions on the ‘Life

Beyond Levels’ implications on schools and colleges like St Joseph’s. Annie presents a

summary on this at the Full Governors Meeting 17th November. In short the obligation to use

the old National Curriculum Levels and now also the P Scale Levels in order to show progress

has been removed. However there is no statutory obligation to move away from these methods

of recording progress. As we continue to develop our own Life Beyond Levels Assessment

system we will continue to use the old NC levels and P Scale levels as these provide a

continuous linear system of tracking progress. CASPA remains our main platform for analysis

of results and as a tool to help with target setting. All subject and class teachers received a full

day training direct from CASPA on analysis of progress against targets set during the InSeT

days at the start of Autumn 1.

4 Pupil Premium – See SENCo termly report in Curriculum & Progress Committee

meeting

5 Outdoor Learning

Duke of Edinburgh Award

6 learners working towards Silver

2. Questions:

3. Questions:

Currently doing physical and skill sections

All have completed practice expedition in October

Qualifying expedition planned for May in Wales

12 learners currently working towards Bronze

Currently doing physical and skill sections

4 to complete urban expedition practice and qualifying in November (Littlehampton

and Arundel)

The remaining learners to undertake expeditions in the summer term

Have secured a weekly session at Sayers Croft to undertake DofE style activities

such as climbing, caving, high ropes, archery and orienteering

DofE taster day booked at Sayers Croft for December

Forest Schools - Nothing new to report for this period

6 Staffing

a) Departmental Data

Department Leavers

Since 24/6/16

New Staff

Since 24/6/16

Current Vacancies

as of 14/11/16

Education – Leadership 0 1 1

Education – Teachers/NQT 1 0 2

Education – other 13 19 10

Therapies 2 3 1

Business & Admin 0 4 1

Support Staff 1 1 0

Residential Staff (all) 8 10 7

Supported Living Staff 2 4 0

5. Questions:

Education Leadership – Deputy Head vacancy currently filled through “acting up” role,

SENCo to replace retiring SENCo in Summer Term

Education Teachers – 2 new posts to cover Keystage Leader/Subject Leader dedicated time

of classroom teachers

Education (other) Residential - Vacancies currently filled by agencies – Advertising ongoing.

Business & Admin – HR Admin vacancy currently filled by agency staff, receptionist vacant

from January – advertising this week for both/

Therapies – vacant post recruited to – starts January 2017

* Education (other) - Vacancies currently filled by agencies – Advertising imminent.

** Clerk to Governor - Vacancy currently advertised by Babcock – shortly to be advertised

directly.

b) Significant Appointments

Home School Link Worker (Liz Yeo)

Liz is settling into her new role and has taken the lead role in running the Family Coffee

Mornings.

Director of Education - Head Teacher (Simon Jaggard)

Simon has settled well into his new role as Head Teacher.

Chaplain (Angela Prince)

Angela joined as full time chaplain supporting also RE lessons during the latter part of the

Summer Term.

Deputy Head of Care and Quality Assurance (Jo Cox)

7 Premises Report

Nov 2016 - Report for Governors report (from July 2016 – Nov 2016)

Roles currently being advertised as of 24/06/16

Title Number of positions

Education – Leadership Deputy Head & SENCo 2

Education – Teachers/NQT 2 x Class Teachers, 2 x Deputy

Keystage Leaders, 1 Music Teacher

5

Education – other See below * 10

Business & Admin Receptionist & HR Admin 2

Support Staff

Residential Staff (all) Care Staff 7

Supported Living Staff

6. Questions:

Constant improvements have been made and will continue to be made, budget permitting, to

the premises and the site. The premises projects since July 2016 have consisted of the major

summer capital works projects, remedial work, work under risk assessments and planning and

execution of other planned projects.

Over the Summer holiday period the following work was achieved:

Installation of a permanent car park on the front field and connecting access path from the

main building. The car park will accommodate 110 cars.

Refurbishment, including modest enlargement, of the disabled shower room in JPH.

Installation of an internal ramped access in the KS 2/3 end corridor as part of our disabled

access improvement plan to the KS2/3 classrooms.

Hot and cold water services project phase 3 – John Bosco area and the laundry. This phase

of the project, which has been spread over 3 years, involved the removal of the remaining main

hot water calorifier which was over 20 years old and in poor condition. It was replaced by

modern fuel efficient boilers and decentralised hot water storage units.

Replacement of the KS2/3 boiler which was extremely old, very inefficient and showing distinct

signs of age. The new dual boiler system will be vastly more energy efficient.

Replacement of St Michael’s boiler with a modern fuel efficient boiler.

Creation of a new sleeping in room in JPH by partitioning off the upstairs double bedroom. This

solved the problem of the shared bedroom which OFSTED objected to as they wish to see

single learner bedrooms. The old sleeping in room became a good sized learner bedroom.

A number of office moves took place including the shift of the Executive Principal’s office from

upstairs to a more accessible and visible location within the front reception area.

Over the October half term holiday the following work was achieved:

The boiler which was mounted on an outside wall and which ran the heating and hot water

systems in the Mews end of JPH was removed due to the problem of the fumes which could

not be sufficiently re-routed away from any open windows. The Mews and JPH will now run off

the main JPH boiler which has sufficient capacity to do both.

From the various tenders which were submitted for the re-roofing of the potting sheds, a

contractor was selected and preparatory work was done over the half term. Work on stripping

off the old roof will commence shortly.

Further work was done on improving the pipework which carries the main cold water feed into

the main building.

Remedial electrical work and upgrading of the distribution board in the basement was carried

out by our electrical contractors. This was work that was identified under our 5 year fixed wiring

electrical inspection.

Two new air conditioning units were installed in the resources room and ICT Manager’s office

to improve working conditions.

All learner bedroom doors were fitted with individual locks as required by OFSTED.

In terms of long term future projects, the architect is currently working on the final revised

drawings for an 8 bed residential unit with offices over the top in John Bosco garden and a

Workshop and Enterprise centre in the top area of John Bosco garden. The latest plans take

into consideration the root protection zone on some of the large established oak trees which

conflicted with the floor plans as they stood. In the top section of the garden, where the

Workshop and Enterprise centre is planned, the school may propose to planners that a number

of non-native trees are removed. The Workshop and Enterprise Centre would replace the

existing CDT workshop and pottery room and include a Food Tech room and café area. The

initial plans and estimated costing have already been submitted for discussion to SLT and the

Governing Body. A further submission will be made at the forthcoming Governor’s meeting

together with a short presentation by Kingston Smith, the company who has assisted with the

feasibility study on the likelihood of being able to fundraise a substantial portion of the money

for the two projects.

Following the successful granting of planning permission, the school has actively been

fundraising for an additional day room which can also be used as a separate ‘flatlet’ within the

Pavilion – this is to provide a second lounge area for the three learners who are in the Pavilion

or it can be used as a self -contained unit for one of the learners should the need arise.

8 Marketing and Fundraising

a) Marketing

This last term has been successful in terms of the number of referrals coming to St Joseph’s,

there has been no let up since Alan last reported to you. This continues to place challenges

for us with our relationships with Local Authorities partners. We work with 26 different

authorities now and this is always a challenge with 26 different operating systems from

Safeguarding systems to EHCP’s

We continue to manage our waiting list well and meet weekly to discuss the options.

We continue to develop the new website, our website is large and contains many area, these

have been updated and Alan is now at the point where he can meet with Christopher and

progress to the next stage.

Our social media presence is growing, we have increasing followers on Twitter and have

created a Facebook page, we have a developing social media presence and Alan is

developing his learning with how social media can grow organisational profile

Alan has placed advertisements in key magazines such as SEN, this keeps our profile high

within a large readership. This is the only current indirect marketing strategy that we

currently employ.

b) Fundraising

i) Current Position

Funds Received since last report (July 2016) £27,804 + no Pledges.

The number of projects being approved for fundraising will continue to be small as all

fundraising activity refocuses on the Capital Appeal. Donations and pledges currently

total £35,00 towards the Pavillion Day Room which represents the maximum level of

support available towards this project

Kingston Smith finished and presented their Feasibility Report to SLT and Middle

Managers (Governors were invited but due to other commitments were unable to

attend) which concluded the Project and was an attractive proposition and a targeted

approach to a limited number of major, private funders should be sufficient to make it a

reality but further work was needed

ii) Wish List Progress

7. Questions:

The attached Project Wish List shows the up to date situation regarding schemes

suitable for funding, their value and progress. All fundraising efforts are now directed

towards the Capital Appeal and therefore smaller projects will only be added to the list

where no other sources of funding are available and the prospective funder is NOT being

approached for the Appeal.

Fundraising towards the Pavilion Day Room has now finished which has generated just

£35,000 but most funders consider the high building costs for a comparatively modest

extension is not a priority.

Funding for a new toilet in the Horticulture area along with a new shed for the Community

Gardeners (£14,000) has been secured but awaits a competitive quote before the project

can proceed.

iii) Capital Appeal/ Feasibility Study

Kingston Smith concluded their Feasibility Study in July and presented this to OLT in

support of plans for a Capital Appeals amounting to circa £2.5m, which would create:

Workshop and Enterprise Skills Centre New 8 bed residential block.

The Feasibility Study suggested further work was needed in order to make the School

funding ready and which would need to include:

A detailed and costed “case for support” to identify all potential funding options that might interest grant making trusts, including the Big Lottery Fund

Creating a management plan to show there the funds are available the scale of giving expected in order to “manage” the fundraising process

Recruiting and supporting a specific Appeal Committee to drive forward the day to day targeted approaches which will secure the bulk of the required income

Developing a specific plan of approach to the Mittal family with a bespoke “Case for Support”

Creating plans to introduce a wider, community based funding programme.

Kingston Smith also outlined the options as to how these individual elements could be

delivered along with indicative costings, which ranged from these being conducted solely

by either Kingston Smith, In House or by an alternative freelance fundraiser. Chair of

Governors and Executive Principal decided for expediency and especially as not to lose

momentum, to contract Kingston Smith to oversee and guide implementation of the next

stage of the Appeal, supported by our own Fundraiser.

A plan of work has been drawn up by Kingston Smith for the next 12 months which sees

the Case for Support completed and the first targeted bids and applications submitted.

The Appeal Committee will meet for the first time in November and then at 6 week

intervals to oversee and support the Appeal’s fundraising.

iv) Fundraising Register

Feedback from OSLT Meeting Minutes 5.10.16.

New quote for Daily Mile from Caloo

Sources of funding comments – please note Sport England and Inclusive Sport programmes not currently open for bids and usually only fund non fixed equipment and

Details of PE and Sport Premium payments for 2016-2017 passed to Sue Collins for investigation.

v) New Projects for consideration:

Companion Bikes and Canopy for Classrooms

9 Networking, Forming Links and Outreach

a) Teaching Alliances

i) Inspire Teaching School Alliance - (St Paul’s) St Joseph’s has agreed to accept a

placement teachers for direct teacher training in 17/18 the position will be advertised

in the Inspire promotional literature as a non salaried Primary position with high levels

of SEN specialism.

ii) Teach South East Alliance – (Salesians) – Dawn Phillips has been to the Alliance and

given a training lecture to 66 of their current trainee teacher cohort on Autism and

SEN practices. We are also hosting over the early part of Autumn 2 day placements

for 25 trainee teachers as a result of the association and link we have with Teach

South East

iii) Catholic Teaching Schools (St. Polycarps) – Annie Sutton met with Ann Gunn, Head

Teacher at St Polycarps, along with other Deanery schools in the northern end of the

diocese to discuss further our involvement in this Teacher Training School. This

meeting resulted in agreement to accept four of St Polycarps current Teaching

Assistants for an initial SEN training session at St Joseph’s in order to support them

in their current roles.

b) Links with Other Schools & Centres

i) Rydes Hill School - Annie Sutton met recently with Stephanie Bell the head teacher

from Rydes Hill and agreed to accept two of her deputies and a teaching assistant for

a day long training session at St Joseph’s to support SEN in the classroom in the

context of challenging and emotionally unstable behaviour

ii) Tormead School – Fairley Allan has secured a placement for one of our gifted and

talented students to attend GCSE French classes at Tormead girls’ school

iii) Sayers Croft – Cesca Arocas has secured an agreement with Sayers Croft to accept

a regular group of St Joseph’s students each week for a variety of outdoor adventure

activity sessions. This comprises of a weekly booking for up to twelve students to try

activities such as climbing, caving, high ropes, archery, team building and

orienteering. We have also booked an adventure day which has been fully funded by

a grant for up to 20 students in December.

c) International Schools Award Update - Nothing new to report for this period

8. Questions:

10 Behaviour & Attendance - (See Behaviour and Attendance report in SES and Inclusion

Report to Care, Health & Safety Committee and Curriculum & Progress Committee)

11 Safeguarding

Safeguarding Team

Alan Day – Director of Residential Learning – Lead and Single Point of Contact

Annie Sutton – Executive Principal

Jay Shekleton - Head of Care

Georgina Shackell – Team Leader 52 weeks

Safeguarding Named Governor – Liz James

Ofsted always have an expected heavy focus on safeguarding, we continue to keep abreast

of developments in the sector and all designated Safeguarding Team members are up to date

with their training. This September saw the launch of the Keeping Children Safe in Education

2016. All staff have read this document and signed to say they have done so. There are key

parts for governors to read and I urge you to read the document in its entirety. School staff

have to read part one, there are additional sections as you will see for school leaders to read.

All staff continue to receive training, this has not changed since the last report in that we are

required to deliver training to all staff on an annual basis.

The safeguarding team meet regularly and discuss cases and recent concerns, Alan meets

with Liz James to brief her on any relevant issues, Alan also includes an overview in the care

committee meeting.

There is currently on child who is subject to a child protection plan, Alan is the lead on any

implementation of aspects of this within school.

Sue has recently overhauled the system for recruitment checks following the June

inspection. Nick Durling has implemented a new system for checking Physical Intervention

records to ensure we meet the requirements of the regulations.

Alan has also implemented a new quality assurance audit into the system to ensure there is a

clear method of auditing concerns and processes.

9. Questions:

11. Questions:

12 Looked After Children and Vulnerable Adults

Designated Teacher remains the responsibility of Annie Sutton until the new SENCo takes

post following Dawn Phillip’s retirement.

We continue to support 14 Looked After Children (LAC). Simon Jaggard is responsible for

tracking all education progress. The responsibility for specifically tracking LAC will change to

the newly appointed SENCO. All LAC reviews are tracked and meet statutory deadlines. We

are very clear with our Local Authority partners on their responsibilities and challenge robustly

when they are not meeting their deadlines. Ofsted expect St Joseph’s to manage LAC children

and ensure their progress is maintained. Alan maintains residential children and young

people’s care plans in line with regulation 17.

There are 10 vulnerable adults in St Francis and St Nicholas. Staff are working on pathway

plans to ensure smooth transitions to their next placements. Ofsted judge both education and

care in this area, we are strong advocates for our young people who move on and actively

challenge. These plans are crucial to ensure that leavers have solid moving on plans.

This has always been a strong area for us and we have had much success in challenging our

stakeholders when they underperform.

13. Catholic Life of the School (previously Chaplaincy Activities) – See Catholic Life

and RE Report to termly Curriculum & Progress Committee and Annual Presentation to

FGB.

14. Specialist Status

a) Autism Accreditation - Dawn Phillips continues to lead in this area. She is in the early

stages of applying to become an Autism Accreditation inspector. The responsibility of

maintaining our Autism Accreditation status will pass to the new SENCo.

b) Creative Arts - It’s been a hectic but fantastic start to the new academic year. Arts Week

2016 was a great success and the learners enjoyed a huge variety of activities and events

culminating in our annual Oscar Awards ceremony. Over the week we created puppets and

performed our own stories using our lovely new puppet theatre situated near to the reading

benches. The special guest artist this year was Kev Munday who helped the learners create

the most fantastic mural.

Kev’s creations have featured in dozens of publications including the Independent, Front, the

Evening Standard, Vice and Knowledge Magazine. His painting skills have earned him

commissions from clients including Disney, Fabric Nightclub, Monster Energy Drink and Guitar

Hero.

12. Questions:

When not in the studio working on new pieces, Kev is regularly exhibiting and live painting at

events all over the world. He has recently been invited to exhibit his ‘theLIVINGroom’

installation outside London’s O2 Arena, performed a live painting performance at the European

Winter X-Games in Tignes, and collaborated with renowned furniture designer Stuart Melrose,

so we have been hugely privileged to have him working with us. The bright cartoon-like

characters were designed by the learners to represent something about themselves or their

life. The mural will be placed at the bottom of the Dominic Savio stairs. It is a cheery creation

– full of detail – which will delight learners, staff and visitors alike. Our special thanks to the

National Association of Decorative and Fine Arts Societies (NADFAS) who have helped

sponsor some of our arts activities this year.

We were also very excited to have worked with author and illustrator Jo Empson. Jo graduated

from Cambridge School of Art with an MA in Children's Book Illustration. Her first

author/illustrator picture book Rabbityness was nominated for eight awards and shortlisted for

the Waterstones Children's Book Prize 2013. She told the learners about her journey to

producing her first book and helped them to create their own illustrations. Jo’s books tell stories

that reflect different life events. In the case of Rabbityness it is explaining bereavement, but

with our learners she concentrated on Little Bird Home, which tells the story of a bird who,

because she migrates, has two homes.

On the dramatic front the learners had the privilege of working with The Baked Bean Company.

Their workshops and performances showed the learners that disability doesn’t have to stop

you becoming brilliant actors and dancers. Their performances were breathtakingly inspiring

and included many adult actors who have special needs. The learners loved their

performances and from their discussions afterwards it was clear that they had learned a lot.

Not to be outdone our arts team provided the learners with a chance to enjoy dance, drama,

music, pottery and art workshops as well as classroom based activities. In the arts tent this

year the learners enjoyed creating pottery sculptures of their houses and our new and talented

Artist-in-Residence Georgia Lingwood worked with our learners on a wonderful tree sculpture,

which we’ll be situating in the school grounds. Georgia is a fine artist already exhibiting locally

and nationally. You can find her online http://londonartproject.co.uk/artists/georgia-lingwood.

She has settled so well into St Joseph’s we sometimes need to remind ourselves that she has

only just clocked up her first half-term. Georgia is taking learners for 1:1 sessions both during

the day and in group time to extend our arts learning experience.

Our music lead Lloyd led the learners in a very exciting drum workshop, and in drama and

dance the learners expressed themselves through mime and dance with much gusto.

Jack, our Head of Media, is looking to expand our BBC School Report initiative this year, and

is already training up our next bunch of budding reporters. This time we will be adding print

media to our film and radio output. Our programmes are ready to broadcast and we hope to

welcome Eagle Radio’s Peter Gordon to launch it officially ‘on air’. Jack recently attended a

BBC School Report training day, which proved to be a very useful time of collaboration

between schools and radio professionals. I (Elizabeth), Jack and Naomi will coordinate the

School Report team who will, in March, take part in the School Report’s Annual News Day. We

were very successful last year and hope to get even more air time this year.

At the end of last academic year Kathryn and I were hugely privileged to have attended the

Inspiring Views launch at the Alderbrook Estate, Cranleigh, which celebrated the work of some

of Surrey’s finest artists. It was lovely to hear Russell Jakubowski, who worked with our

learners in June last year, talk so enthusiastically about his time at St Joseph’s. Russell was

commissioned to create a feature bench for Surrey and he involved various schools in the

initiative. He worked in SEN schools before and chose ours to be a part of this very special

event. Nearly every learner took part in the sculpture experience, creating decorative tiles using

objects that meant a lot to them. Plaster was then poured onto the clay moulds to reveal the

intricate details of leaves, toys and machine parts. The finished effects were stunning and

provided inspiration for Russell’s very special bench. Russell will be talking to our BBC School

Reporters later in the Spring term about his work.

One staffing change in addition to our new Artist-in-Residence is that I, as Head of the Arts

Faculty, will be taking over drama teaching in addition to my other duties. I am looking very

much forward to developing drama over the coming months and years. Our drama programme

for this term is focussing on commedia dell’arte. Commedia dell'arte is a form of theatre

characterised by masked ‘types’ which began in Italy in the 16th century and was responsible

for the advent of improvised performances based on sketches or scenarios. The learners are

getting to grips with their performances and enjoying the chance to tell a story through mime

as well as speech. It has been very exciting to see them develop their self-confidence over the

short time I’ve been with them.

This half-term Jane will be taking a group of dancers to the annual county wide dance day in

Guildford. This is a great opportunity for our dancers to work with students from a wide variety

of other schools. Jane and I are hoping to expand the numbers of opportunities we give

learners to mix and perform outside school and enjoy theatre visits to local venues and take

part in local competitions and shows.

It’s been a very packed and exciting term which was rounded off just before half-term with a

couple of fantastic awards. Special congratulations this term go to Kathryn (Head of Art) who

was the winner of ‘The Arts Teacher in Special Education Award 2016' at the recent Unique

Art Awards. Please see a lovely article about her at:

http://surreyandhantsnews.com/article.cfm?id=108012&headline=Awards celebrate

uniqueness and creativity&sectionIs=news&searchyear=2016.

To add to the excitement congratulations also goes to Jaden Brown who won a performance

award for music talent for the borough in which he lives. The organisers said ‘it was a wonderful

evening and Jaden was incredible – really incredible – he had the whole place rapt. What a

great young man too – a credit to himself and everyone working with him. Hoping he will play

again for us at another function’.

If things continue in the vein, this year promises to be the most exciting and creative year St Joseph’s has ever seen!

c) Interaction & Communication - Therapy Report at C&P Annual Presentation at FGB

Key Therapy Team Achievements

Recruitment and induction of additional therapists to facilitate integration process

Pilot implemented for therapies classroom integration with four initial classes

Therapists working in residential groups

Mindfulness sessions undertaken with staff delivered by a team of education and therapy staff

Staffing

New starters S&LT: Grace Mullin, Julie Kinninmont, Fern Geeson

OT: Sarah Gilbert, Leah Bickerdike, Sophie Thwaites, Lauren Asher

Dramatherapy: Louisa Webster

Leavers: S&LT: Catherine Eyres

OT: Leah Bickerdike, Sophie Thwaites, Alice Harland

Maternity Leave: Commenced Feb 2016: Lindsay Chapman (OT)

Returned Sept 2015: Pip McGrath (Art therapist)

Impact and Learner Progress

SCERTS data has been collected for the year, resulting in progress being measured for social communication and emotional regulation for all learners across the school.

For learners receiving individual speech and language therapy sessions, data shows 72.89% targets achieved with over 89% making good or outstanding progress

For learners receiving Arts therapy, attendance rates have been high and feedback from

learners, staff and families has been positive – “L struggles with deep emotions and Music

therapy is a way for him to begin exploring these” – Teacher

For learners receiving occupational therapy, sensory profiles have been completed for all

learners on entry and results used to devise appropriate sensory diets and strategies for

emotional regulation

Evaluation of targets 2015 – 2016

Targets achieved related particularly to: developing mental health services and awareness, staff training, working across teams in education and residential, providing student placements, building consistent professional practices across all therapy disciplines

Development plan 2016 – 2017

Key areas:

Mental health (training and service provision)

Embedding therapies

Outcome measures (SCERTS development)

Team structure, guidelines and processes

15. Residential Challenges and Improvements - See also reports at Care & Post 19

Committee

a) Care

We have enjoyed a successful term, we have been working hard on the action plan following

the Ofsted full Inspection in June . All the recommendations and requirements have been

met. Nick Durling and his team have created a new system of checking and auditing to

ensure regulation 35 is met and maintained to the required standard.

Recruitment continues to challenge the department as it does across the sector, we did not

have any vacancies in July, however we received several resignations. Alan looked into the

reasons and was satisfied that staff left for either internal transfers to progress or diversify their

careers, or to return back to home nations to support families.

We currently have 34 children and young people. 36% have 52 week placements, 36% have

38 week placements, 24% have weekly placements with4% on contracts of more than 38

weeks but less than 52. Work is underway to look at the bed plan for September, we currently

14. Questions:

are operating with 4 vacancies. We await confirmation from Local Authorities before recruiting

staff to these placements.

The new group structure has been successful, this was a large piece of work prior to the

holidays, children and young people were well prepared as appropriate for their moves, this

also included young people who had young people coming to their house.

The consultation for care staff on 52 week contracts was also successful. There is more time

to spend on CPD and in house tasks. Staff feel more valued due to the creation of the Senior

TA Interaction role. This rile is for 52 week care staff with specific young people to work on

EHCP targets with assigned children and young people.

All Team Leader have created their own development plans for their houses, this project is

being led by Alan who will report on this project at the next Care Committee.

The regulation 44 visits continue to challenge the team. Alan has completed the regulation 45

and sent this to Ofsted.

Alan always welcomes discussions to discuss the department, if you would like to meet Alan

to discuss any aspect of the Care team’s work, please do make an appointment with Niki

Marklew at nmarklew@st-josephscranleigh.surrey.sch.uk

b) Post 19

This term has been very busy, both supported living houses received their full inspections

under the care quality commission. Springvale rated as “Good”. This was fantastic and came

soon after Angela Hammond took up her full time manager role. Angela has led the team in

making a number of clear changes that were necessary and implementing new work schedules

and service delivery. On top of this Angela achieved her QCF level 5 and passed her

registered managers interview.

Long Barn is awaiting its grading, unlike Ofsted the CQC do not tell you until after the inspection

as they continue to inspect of site with discussions with stakeholders and policy reading. The

result is expected within the next 2 weeks. Alan will keep you up to date on this result.

Both houses are challenging yet rewarding places to work. The committee saw for themselves

the work when they had two tenants come and present in July.

Long Barn is particularly challenging with complex tenants who require intensive support on a

daily basis. As with the care team in school, recruitment has been at times challenging,

however both houses are well supported by staff who choose to work overtime.

Alan has recently met the Deputy Director for Adult Social Services following a complaint made

about a social worker, this is ongoing and demonstrates the good relations Alan has in Surrey

within the sector.

15. Questions:

16. Continuing Professional Learning – Sub heading in all departmental reports at C&P.

Annual presentation at FGB.

Autumn 1 across Therapy, Inclusion and Education has focussed on developing the specialist

Senior Teaching Assistant roles assigned to each area. Also developing planning, and

curriculums as well as ensuring that internal standards are moderated and consistent in line

with the School Improvement Advisor’s reports

InSeT days at the start of term involved all departments and included:

Team Teach refresher training

6 Hour Team Teach training

Respond Training – specialist PSHE training to deal with historical trauma

Resilience Training – Alex Bell follow up training from staff wellbeing survery

Making Progress Real

Missing Person’s training

Pathological Demand Avoidance Training

QCF workshop

Safeguarding

Introduction to Makaton

On-line Food Hygiene

Epilepsy awareness

Report writing training

Standards Moderation

17. Research

a) Making SMSCD Special

Cesca Arocas and David Purcell are currently involved a funded project in collaboration with

Swiss Cottage called ‘Making SMSCD Special’ (social moral spiritual and cultural diversity)

They have attended two workshop days and have hosted a further day for the lead contact

and will be hosting a day for the other schools involved in the project later in November. The

funding will allow them to work collaboratively with other schools and they are planning to visit

JFK Newham in the new year. They have also developed links with the PSHE society and are

planning to investigate the use of the engagement profile at assess spiritual engagement

b) Use of Food

Cesca Arocas is currently conducting a research study into the use of food across the waking

day at St Joseph’s and will be forming a working party once she has collected her baseline

data to address the issue of obesity

16. Questions:

18. Other Projects

a) Eco School – St Joseph’s is taking part in a national project to reduce waste and

conserve energy in the ‘Switch Off Fortnight’

b) Enterprise - Nothing new to report for this period

17. Questions:

18. Questions:

Press Cuttings

West Sussex County Times – 6th October 2016

Donation from Hall and Woodhouse Chest Awards 2016

£500 Grant Award

An art teacher from Farnham has been named

‘art teacher of the year’ for her work with disabled

young artists.

The award was given to Kath Hitchings by the

Unique Art Awards awards, which were launched

this year, by the Mouth and Foot Painting Artists

Trust. The awards are open to pupils and staff of

special schools and units around the UK, and are

awarded in five categories: painting/2D work,

photography, sculpture/3D work, poetry and music; and awards are also made to the teachers who

have made the greatest contribution to their students’ learning in these categories.

Farnham Herald

– 29th October 2016

Unique Art Awards by the

Mouth and Foot Painting

Artists Trust

Kath Hitchings – Art

Teacher of the Year

Award

Excerpt from Unique Art Awards - Mouth and Foot Painting Artists’ Website - October 2016

Kath Hitchings – Art Teacher of the Year Award

Kath received the award – and £2,000 to spend on art materials for her students – at a ceremony in

London for her work with students at St Joseph’s Specialist School and College, Cranleigh, where she

is head of art. She works with children and young people with a range of complex special educational

needs including autism, and her award recognises the way that she has enabled the students at St

Joseph’s to fulfil their creative potential.

“I felt very privileged to be part of this first year and particularly to see students going up to receive

their awards and to see the impact this had on their self-confidence,” Kath said. “The awards

recognise the students for what they can do rather than what they can’t. Everyone is capable of

creativity; whether you are disabled or not is neither here nor there. Creativity is a level playing field

and as a teacher I try to enable the students to find their creative output perhaps through particular

materials, by removing obstacles to their creativity, or by introducing them to an artist who might

inspire them.”

When receiving her award, Kath quoted the artist Gaugin: “Before an easel the artist is no slave;

neither of the past nor of the present, neither of nature nor of his neighbour. He is himself, himself

again, always himself.”

For the Unique Art Awards and to enter for next year, visit www.uniqueartawards.uk.

The Clothworkers’ Foundation Annual Review Report 2016 – Received July 2016

Appendices

APPENDIX A – SIP 2016/17

St. Joseph’s Specialist School and College Improvement Priorities 2016/17

Priority Who (monitored by)

Key Projects Outcomes RAG

Mental Health

Provision and

Education

All staff & families

Karen May & Care, H&S & Committee

Establish in-house CAMHS team and research provision of Tier 4 unit

Programmes across the waking day to address Mental Health needs of learners

Wellbeing initiatives further progressed

Managed service consisting of psychiatrist and clinical psychologist input established

Increase PSHE input across the waking day to include further wellbeing initiatives such as Mindfulness

Completion of NASS mental health CPD package for all staff

All departments working towards streamlining systems

Positive Behaviour

Support

All staff & families

Annie Sutton & Care, H&S Committee

Embed Positive Behaviour Support model and practices across the waking day

Embed Self Reflective Practice Model

Practice shows Learning Support Model in fully embedded across the organisation and at home

Basics of self-reflective practice understood and incorporated across Therapy, Care and Education and Home settings.

Learner Voice and

Person Centred

Planning

All staff & families

Dawn Phillips & Curriculum & Progress Committee

UNICEF Rights Respecting School Award worked towards

Focus on learner centred planning in all we do at St. Joseph’s

Achieve level 1 of Rights Respecting School Award

Children’s home standards exceeded across the waking day

ALL learners will be supported to communicate and make choices using their chosen method.

Learner Progress

All staff & families

Annie Sutton & Curriculum & Progress Committee

Work on DfE Achievement for All Programme - Year 1 of 2 Year Programme

Develop Lesson and Care Practice Study across the school and through professional conversations share findings with colleagues, local networks and nationally

Further development of Individualised and Personalised Programmes that meet learner need

Year one objectives of Achievement for All Programme met.

NTEN Award achieved and mechanisms in place to allow professional dialogue

Learning Zones further developed within the school and collaboration with other schools and organisations put the learners at the centre of their learning pathways.

Articles in National SEND Journals