amateur trapshooting association minutes of the … · 5 127 letter on july 16. st. charles...

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AMATEUR TRAPSHOOTING ASSOCIATION 1

MINUTES OF THE REGULAR SCHEDULED AND CONTINUING 2

EXECUTIVE COMMITTEE MEETING 3

DECEMBER 10, 2012 4

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On December 10, 2012, at 9:00 HRS, Central Time (CT), President Allan Radway of the 6

Amateur Trapshooting Association, subsequent to Roll Call and confirmation of the quorum, 7

called this Regularly Scheduled and Continuing Meeting of the Amateur Trapshooting 8

Association to order. 9

Answering the Roll Call and seated in attendance were: 10

President, Western Zone Vice President, and Alberta (Canada) Delegate, Allan R. Radway 11

Southern Zone Vice President, and North Carolina Delegate, Terry Roush 12

Southwestern Zone Vice President, and Kansas Delegate, Rob M. Taylor 13

Eastern Zone Vice President, and Rhode Island Delegate, Wayne D. Morris 14

Central Zone Vice President, North Dakota Delegate, and Immediate Past President, 15

Jeff L. Wagner 16

Treasurer, Thomas G. Burkey, from Pennsylvania 17

Executive Director, Lynn Gipson from Illinois 18

Secretary, Hunter H. Galloway III, from North Carolina 19

The Secretary advised, for the record, that proper Notice was given for their Regularly 20

Scheduled and Continuing Meeting, and that all referenced meetings have been scheduled to 21

be conducted in the Board Room at the ATA Headquarters located at 1105 East Broadway, 22

Sparta, Illinois. 23

The Executive Committee observed a moment of silence in tribute to the memory of 24

Jackie Roush, wife of the Vice President and North Carolina Delegate Terry Roush, who died 25

November 28, 2012. It was noted that Executive Director Lynn Gipson attended and 26

represented the Executive Committee at Jackie Roush’s funeral services on December 4, 2012, 27

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in Letart Falls, Ohio. The moment of silence also paid tribute to the memory of Past Presidents 28

Walter Marvel, J. Bruce Kent and Joe Loving. They will be missed by the ATA Executive 29

Committee and all members of the staff that have had the distinct pleasure and honor of 30

knowing and working with them. 31

President Radway read a letter from Toni Paultler, who is Director of the Sparta Area 32

Chamber of Commerce. The letter expressed condolences to the family and friends of Jackie 33

Roush, and it stated that a tree with a plaque in tribute to her will be planted on the grounds of 34

the new ATA office in Sparta. Vice President Roush thanked the Executive Committee and the 35

Trapshooting Hall of Fame for the flowers and contribution to the North Carolina Trapshooters 36

Hall of Fame in memory of his wife. 37

President Allan Radway informed the Executive Committee members that the minutes 38

of the Regularly Scheduled and Continuing Meeting of the Amateur Trapshooting Association 39

(ATA) and the Amateur Trapshooting Association of America (ATAA) held on August 6, 2012 40

through August 18, 2012, and subsequent Executive Committee Minutes and/or Memoranda 41

from the Regularly Scheduled Teleconference Meetings included other Committee Meetings (if 42

any) held, have previously been distributed for review, comment and approval. 43

Subsequent to review and discussion and upon motion of Vice President Rob Taylor with 44

second of Vice President Wayne Morris and following the President’s call of the Question, with 45

no response, it was unanimously: 46

RESOLVED, that the Minutes of the Regularly Scheduled and Continuing Executive 47

Committee Meeting of the Amateur Trapshooting Association (ATA) and the Amateur 48

Trapshooting Association of America (ATAA) held from August 6, 2012 through August 18, 2012, 49

are hereby ratified, adopted and/or approved this date and time. 50

President Allan Radway further advised that the Minutes of the Regularly Scheduled 51

Annual Meeting of the Board of Directors of the Amateur Trapshooting Association (ATA) and 52

the Amateur Trapshooting Association of America (ATAA) held on August 16, 2012, have 53

previously been distributed for review, comment and conditional approval of the Executive 54

Committee. 55

Subsequent to review and discussion and upon motion of Vice President Terry Roush 56

and second of Vice President Wayne Morris, and following the President’s call of the question, 57

with no response, if was unanimously: 58

RESOLVED, that the Minutes of the Annual Meeting of the Board of Directors of the 59

Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of America 60

(ATAA) held on August 16, 2012, are hereby conditionally ratified, adopted and approved this 61

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date and time, subject to the approval of the Board of Directors of the Amateur Trapshooting 62

Association (ATA) and the Amateur Trapshooting Association of America (ATAA) sitting at the 63

next Regularly Scheduled Annual Meeting of the Board of Directors. 64

President Allan Radway advised the Executive Committee of the proper procedures 65

regarding reimbursement of expenses for this meeting. It was noted that the Accountable Plan 66

which was adopted on October 4, 2010, provides for lodging reimbursement in the Sparta area 67

of $104.00 per day and a per diem reimbursement of $56.00 per day. Lodging was obtained for 68

the Executive Committee at a reduced rate of $85.00 per day at the Holiday Inn Express. 69

Business travel is to be reimbursed pursuant to paid receipts or mileage according to the 70

current Federal Charitable Rate. 71

President Radway introduced Michael R. Howell who replaced Judy Harden as Director 72

of Finance and Controller of the ATA. Mr. Howell is a Certified Public Accountant, and his 73

offices are located at 1101 North Market Street, Sparta, Illinois. He discussed the 2013 Grand 74

American Budget with the members of the Executive committee. The Martin added money of 75

$350,000.00 was deleted from the revenue side of the Budget since there has been no official 76

statement on whether this Martin contribution will exist in 2013. The Budget projects a profit of 77

$219,137.00 in 2013 which represents an increase of $27,538.00 from the actual profit 78

reported for the 2012 fiscal year. 79

The AIM and Youth and Educational Fund Budget projects net income to be $8,500.00, 80

but the AIM Program will operate at a deficit of $23,280.00 when the cost of state shoot youth 81

trophies, youth pins and patches are included. This AIM Budget represents a decrease of 82

$29,634.00 in total operating losses when compared to the 2012 fiscal year. 83

The entire Amateur Trapshooting Consolidated Budget was the last item presented by 84

Mr. Howell. He stated that the Budget calls for a profit of $804,663.00 which represents a 85

decrease of $334,849.00 from the profit reported for the 2012 fiscal year. This figure is 86

determined by deleting $533,639.00 in realized and unrealized gains on investments from the 87

revenue side of the Budget which were reported in the 2012 fiscal year. 88

The Secretary’s Report was given next to the Executive Committee. Secretary Galloway 89

with the assistance of Executive Director Gipson discussed the following 2012 ATA Official 90

Complaints. 91

▪ #12-01 Filed against Fred Frazier (03-03500) by Richard Luckett AZ 92

Delegate. VP Radway accepts Scott Hoover’s investigation results, 93

the VPs concur and Mr. Frazier suspended for 30 days (4/12/12-5/11/12). 94

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▪ #12-02 Filed against Wayne Allred (#04-15200) by Stephen Neumann (#92- 95

00905). VP Radway Accepts AZ Delegate Luckett’s recommendation that 96

both Mr. Allred and Mr. Neumann be sent letters of reprimand for 97

unsportsmanlike behavior. The VPs concur and letters were sent on 98

5/30/12. 99

▪ #12-03 Filed against William Martin (#80-01046) by Mark Cohen (#09-25048). VP 100

Radway accepts the investigation and recommendation of CA Delegate 101

James Hammond that Mr. Martin be suspended for a period of 90 days. 102

VPs concur. Martin suspended from June 16 to September 15, 2012. 103

▪ #12-04 Filed against St. Charles Sportsman’s Club (#17-0185) by C. M. Rector 104

(#17-49295), Mr. Rector alleged that St. Charles collected daily fees for 105

three registered league sessions, but did not report the scores or forward 106

fees to ATA Headquarters. Illinois Delegate Matteson’s investigation 107

found that Mr. Rector’s claim was true; however two of the three leagues 108

did not have the required minimum of three entrants, so these could not 109

be registered. Further, it was found that St. Charles had not paid the 110

requisite $25 registration fee to the ATA for any of the three league 111

sessions. Delegate Matteson recommended that St. Charles be required 112

to comply with the following conditions: 113

1. Submit proof to the ATA Executor Director that the members 114

were refunded the ATA daily fees for the two league sessions that did not 115

have required number of entries. This proof shall be signed statements 116

from the members. 117

2. Submit payment of the $25 league registration fee for the 118

2011 session. 119

3. Submit payment of the $25 late payment fee for tardy shoot 120

report. 121

4. Submit payment of the ATA daily fees for the Spring 2011 session 122

($270). 123

Vice President Wagner concurred with Delegate Matteson’s 124

recommendation and the remaining Vice President’s agreed. St Charles 125

was informed of the decision of the Executive Committee via Certified 126

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Letter on July 16. St. Charles Sportsman’s Club met all of the 127

above 128

Requirements in September, 2012. 129

▪ #12-05 Filed against Michigan Trapshooting Association President Wallace Hart 130

(#96-00105) by Darryl Hayes (#97-00767) dated May 7, 2012. Mr. Hayes 131

was competing at a 500 target singles marathon shoot at the Michigan 132

home grounds on May 5-6 with the intention of shooting all five singles 133

events. After the second event, club management put more trap fields 134

into service, thereby making the event durations shorter. Mr. Hayes and 135

all of his squad were about five minutes late to his first field of the third 136

event. After shooting the third event all the squad members except Mr. 137

Hayes decided to forfeit Event 4 to take a break. Still trying to cope with 138

the quickened pace and now the only member of the squad left, Mr. 139

Hayes reported to his trap as soon as possible for Event 4. Before he 140

could begin shooting, “an unknown female that was in charge of the 141

squad sheets” refused to let Mr. Hayes shoot Event 4 because Event 5 142

had already stated shooting. Mr. Hart approached in a golf cart and 143

allegedly accused Mr. Hayes of squadding late in one event and early in 144

the next and supported the decision of the unknown female. Mr. Hayes 145

immediately reported to the clubhouse to plea for permission to 146

compete in Event 4. Shoot management representative and MTA 147

Director Fred Jackson agreed to resolve by allowing Mr. Hayes to make 148

up Event 4 on a practice field. While preparing to shoot the third sub 149

event of Event 4 (alone), Mr. Hayes could see his squad preparing to take 150

the line for Event 5, Rather than shoot 200 singles alone, Mr. Hayes was 151

granted permission by Director Jackson to join his squad for Event 5, and 152

make up the remainder of Event 4 when finished with Event 5. About 153

five minutes after finishing, Mr. Hayes was approached by President Hart 154

and Director Jackson. President Hart told Mr. Hayes, “I told you you 155

couldn’t shoot; I’m disqualifying your score”. After investigation, 156

Delegate David Price stated that the host club violated Section XII (A) of 157

the Official ATA rules and recommended that the host club: 158

1. Include Mr. Hayes’ score of 100X100 for Event 4 in their shoot 159

report to the ATA office. 160

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2. Include the above score for marathon HOA totals and 161

consideration for all monies, trophies and awards. Adjust the payouts to 162

any effected individuals. 163

3. Submit evidence that the above conditions have been met to the 164

Executive Director of the ATA within 15 days of notification. 165

Vice President Wagner concurred with the recommendation of Delegate 166

Price and the remaining Committee members concurred. Mr. Hart was 167

informed of the decision by Certified Letter on July 5, 2012. Return 168

Receipt indicated that Mr. Hart received the letter on July 16, 2012. 169

Michigan Trapshooting Association met all of the above requirements in 170

September, 2012. 171

▪ #12-05 Filed against Gary Bombalicki (#97-00109) and Jim Tyner (#06-11847), 172

“Las Vegas 1,000” Shoot Mangers and promoters by David Siegler 173

(#90-00223) dated May 31, 2012. 174

Mr. Siegler alleges that as promoters of the Las Vegas 1,000 Trapshoot, 175

May 14-18, 2012 at the Clark County Shooting Range (Las Vegas, NV), the 176

pair cancelled ATA registered shooting on Friday, May 18 due to 177

inclement weather conditions, but did not refund ATA fees to the 178

entrants. Further, Mr. Seigler alleges that in violation 179

of ATA Official Rules, the printed program for the shoot did not break 180

down fees collected and that the shoot cashiers did not post any payoff 181

sheets during the shoot. As the complainant is also the Nevada ATA 182

Delegate, Western Zone Vice President Radway assigned investigative 183

responsibilities to California Delegate James Hammond. Mr. Hammond 184

reported his findings and recommendations to the Executive Committee 185

during the Grand American. Mr. Hammond recommended that Mr. 186

Tyner and Mr. Bombalicki be suspended from the Association for a period 187

of not less than five (5) years, and that same be suspended for life from 188

promoting, managing or working any ATA shoots. Vice President Radway 189

accepted the recommendations without modification and the ballots 190

reflected unanimous support. Tyner and Bombalicki received notification 191

via Registered Mail on August 29, 2012 of the decision. On September 192

24, 2012, Tyner and Bombalicki notified the Executive Director via email 193

of their intent to appeal the decision of the Executive Committee. On 194

November 26, 2012, Tyner and Bombalicki notified the Executive Director 195

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of their decision to forfeit and abandon their appeal right to the decision 196

of the Executive Committee on this complaint. 197

▪ #12-07 Filed against Darryl C. Larson (#99-03272) by Anthony J. Minervini (#88- 198

02716) President of the Connecticut Trapshooting Association dated July 199

6, 2012. Mr. Minervini alleges that while competing at the Connecticut 200

State Shoot at Hartford Gun Club on June 23, 2012, Mr. Larson displayed 201

unsportsmanlike behavior. The allegation contends that Mr. Larson 202

directed insults and abusive language toward the tournament employee 203

responsible for changing the on deck squad numbers. Mr. Larson 204

accused the employee of causing him to be late for his squad because the 205

squad number did not come up in a timely manner. The employee 206

positively identified Mr. Larson, but he left the grounds before shoot 207

management could talk with him about the incident. The complaint 208

information was forwarded to Delegate Latouf on July 6, 2012. 209

Vice President Morris accepted Delegate Latouf’s recommendation that 210

Mr. Larson be sent a letter of reprimand, and the ballots of the Executive 211

Committee reflected unanimous consent. Mr. Larson received the letter 212

via Registered Mail on September 18, 2012. 213

▪ #12-08 Filed against Stephanie Gutierrez (#09-25050) by David Vowell 214

(#11-12961) and Jorge Ragde (#87-019884) on July 11, 2012. 215

Vowell and Ragde allege that while competing at an ATA Registered 216

Shoot at the Oak Tree Gun Club (Newell, CA) on June 20, 2012, Gutierrez 217

attached and physically assaulted Vowell’s daughter, Lauren Vowell 218

(#11-12959). The altercation was broken up by David Cohen 219

(#09-25049). The complaint names several witnesses. In addition, 220

Ragde’s son, Jorge Ragde III (09-21165) was squadded with Gutierrez on 221

June 24, 2012, during the California State Shot at Kingsburg Gun Club. 222

Ragde alleges that Gutierrez attempted to intentionally distract his son 223

during the event. The investigation was assigned to California Delegate 224

James Hammond on July 11, 2012. Delegate Hammond’s 225

recommendation that Gutierrez be suspended from the Association for a 226

period of not less than six (6) months was supported by Western Zone 227

Vice President Radway and the Executive Committee. Ms. Gutierrez 228

received notification by Registered Mail of the decision on September 24, 229

2012. 230

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▪ #12-09 Filed against Ray Bearden (#05-00402) by Alan L. Sharp (#05-02291) on 231

July 13, 2012. 232

Sharpe alleges that Bearden physically assaulted him on June 26, 2012, 233

during the Arkansas State Shoot at Remington Gun Club, Lonoke, 234

Arkansas. There were several witnesses to the event and Mr. Bearden 235

was escorted from the Remington Gun Club property by Remington 236

security personnel. For personal reasons, Arkansas Delegate James Kiddy 237

recused himself from the investigation and has assigned the 238

responsibility to first Alternate Delegate Bronson Castleberry. Complaint 239

documents were forwarded to Castleberry on July 23, 2012. Alternate 240

Delegate Castleberry’s recommendation that Bearden be suspended for a 241

period of not less than three (3) years was accepted by Vice President 242

Taylor and the remainder of the Executive committee. Mr. Bearden 243

received notification by Registered Mail of the decision on September 18, 244

2012. 245

▪ #12-10 Filed against Heath Sabey (#03-15549) and Vivian Sabey (#09-25352) by 246

Chad Sorenson (#02-10619) on September 11, 2012. 247

Sorenson is the current President of the Utah State Trapshooting 248

Association (USTA), the Sabeys are the former President and Secretary, 249

respectively. Sorensen alleges that the Sabeys used USTA funds for 250

personal use during their tenure in office. An internal audit resulted in 251

$30,097.13 in unaccounted funds. The issue has been turned over to 252

local law enforcement authorities for investigation. Delegate Sudbury 253

continues to monitor the status of the law enforcement investigation and 254

has been granted time extensions by President Radway pending the 255

results of the law enforcement investigation. 256

▪ #12-11 Filed against Jeremie Summers (#99-01884) by Ginger Douglas 257

(#08-11367) on September 11, 2012. 258

Ms. Douglas alleges that Mr. Summers’s minor son was causing a 259

distraction by mimicking his father’s shooting movements, and was a 260

safety concern due to his close proximity to the shooters competing in a 261

registered competition at the Golden Spike Trap Club (Brigham City, 262

Utah) on September 1, 2012. Mr. Summers was asked to tell his son to 263

move further back that “10 to 15 feet” from the shooters on the line. Mr. 264

Summers took exception to the request and the manner in which it was 265

given. A heated verbal exchange resulted between Mr. Summers and 266

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club officials, the final outcome of which was a refund to Mr. Summers 267

and his exit from the grounds. Delegate Sudbury’s recommendation to 268

President Radway that Mr. Summers be sent a letter of reprimand for the 269

incident was unanimously supported by the Executive Committee. 270

Summers received the letter via Registered Mail on November 16, 2012. 271

President Radway called for a recess at 11:05 HRS. 272

The Meeting resumed at 11:10 HRS. 273

Secretary Galloway concluded his report by reviewing the present state of the lead 274

reclamation efforts in Vandalia, Ohio. He stated that the basin restoration work required more 275

grading and seeding before the City of Dayton would release the remaining $78,489.18 being 276

held in escrow. The ATA has supplied the City of Dayton with topsoil and seed to complete the 277

project. The City of Dayton will provide the necessary labor which will be invoiced to the ATA in 278

an amount not to exceed $10,000.00. The project should be completed in the near future, and 279

at that time, the remaining funds being held in escrow will be released to the ATA. 280

Subsequent to further discussion and review and upon motion of Vice President Rob 281

Taylor with second of Vice President Wayne Morris and following the President’s call of the 282

question, with no further response or comment, it was unanimously: 283

RESOLVED, that Secretary Report(s) and the Official Act(s) of Secretary Hunter H. 284

Galloway III are hereby ratified, adopted and/or approved this date and time as performed for 285

the Amateur Trapshooting Association (ATA) and the Amateur Trapshooting Association of 286

America (ATAA). 287

President Radway advised the members of the Executive Committee that lunch would 288

be provided to them at ATA Headquarters, and he called for a recess t 11:30 HRS. 289


President Radway asked Stanley Stramel, President of CompuTech Business Solutions, to 291

give his report on the Data Services Project. Mr. Stramel discussed the following items: 292

▪ The on-line average card began operation this past November. A total of 1,815 293

ATA members have utilized this new benefit since its inception. 294

▪ The All-American Software should be operational by the end of the week. A 295

delay in this project was caused when the data base put shooters in categories 296

based on age. A problem would arise when a male shooter who is a Sub-Vet by 297

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age desires to shoot in the All-American Men’s Division. Manual changes are 298

currently being made by Kathy Key to correct this problem. 299

▪ The Grand American Data Services Project is currently on schedule. It has been 300

used as a back-up system for several shoots this year. The real test for the 301

system will occur in April at the Southwestern Satellite Grand when it will run the 302

shoot. 303

▪ A new on-line pre-squadding system is being developed and it will be 304

operational for the Southwestern Grand. The system will allow shooters to 305

determine the post, time of day and fields when pre-squadding. An email will be 306

sent to the shooter indicating the squad that has been assigned to them. Any 307

changes to the assigned squads must be made at the tournament, and it cannot 308

be made on-line. 309



President Radway introduced Angelo R. Trozzolo, President of Trozzolo Communications 312

Group. A marketing and branding proposal was presented to the Executive Committee by Mr. 313

Trozzolo and his associate, Jeff Madden. They emphasized that when any organization is trying 314

to retain or recruit new members, it is not what you say but what they hear. An average 315

American gets five thousand messages a day, and an organization needs good branding to get 316

their messages across to the people. Their recommended scope of work included the following 317

eight steps: 318

Step 1: Conduct a brand audit 319

Step 2: Conduct a deep dive discovery exercise 320

Step 3: Conduct target audience interviews 321

Step 4: Conduct a competitive analysis 322

Step 5: Present an initial analysis of research findings and key insights 323

Step 6: Develop a brand platform 324

Step 7: Develop a strategic marketing communications plan 325

Step 8: Present final brand platform and communications plan to the ATA 326

leadership 327

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Mr. Trozzolo stated his fee would be dependent on the final scope of work agreed upon 328

by the parties. Once the project is agreed upon by all the parties, Trozzolo Communication 329

Group could begin work immediately and complete this initiative in a time frame of 60-75 days. 330

The Executive Committee requested the Executive Director investigate and review the 331

proposal, and all action in this matter was postponed. 332


The Meeting was resumed at 16:01 HRS. 334

At 16:02 HRS President Radway called for an Executive Session, with no objections from 335

members, in order to consider some Human Resource issues in Closed Session. 336

At 17:12 HRS the Regular Meeting reconvened. 337


The Meeting resumed at 8:00 HRS on December 11, 2012. 339

President Radway asked Executive Director Lynn Gipson to give his Administrative 340

Report. The following items were discussed in his Office Report to the Executive Committee. 341

▪ Fees generated from ATA registered shoots increased from $465,495 in 2011 to 342

$664,649 in 2012. 343

▪ Most areas of membership have shown an increase including dues. Adult dues 344

are up 2%, Youth dues are up less that 1%, AIM registration fees are up 3%, life 345

memberships are up 15%, and senior/disabled veteran dues are up 13%. 346

▪ The excess of dues and fees over general and administrative expenses was 347

$75,482 in 2012. 348

▪ Total targets shot in 2012 were 59,376,868 as compared to 58,956,136 shot in 349

2011. Total targets by discipline in 2012 were as follows: 350

Singles 27,013,000 44.67% 351

Handicap 20,645,793 36.07% 352

Doubles 11,718,075 19.30% 353

▪ Total active membership in the ATA increased from 28,004 members in 2011 to 354

28,353 in 2012. The total paid membership in the ATA in 2012 was 52,764 355

members which decreased from 55,016 members in 2011. 356

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▪ The new member longevity report in regard to retainment averages was as 357

follows: 358

Retained 57.5% after 1 target year 359

Retained 47.5% after 2 target years 360

Retained 31.7% after 3 target years 361

Executive Director Gipson continued his report with a discussion of the Grand American 362

Trapshooting Tournament. He recommended reducing the number of banks from 27 to 24 363

banks utilized during Championship Week at the Grand American. Since Championship Week 364

was down by 1,310 entries in 2012, the Executive Committee agreed unanimously with 365

Executive Director Gipson in this matter. 366

Due to the fact that the Martin money will probably not be available for the 2013 Grand 367

American, the Executive Committee discussed providing $100,000 in ATA added money for the 368

event. Subsequent to further discussion and review and upon motion of Vice President Taylor 369

with second of Vice President Wagner and following the President’s call of the question, with 370

no further response, it was unanimously: 371

RESOLVED, that the ATA would provide $100,000.00 in added money to be used in 372

Championship Week at the 2013 Grand American as follows: 373

$25,000.00 added money to Wednesday’s Championship Singles 374

$10,000.00 added money to Thursday’s Handicap 375

$15,000.00 added money to Friday’s Championship Doubles 376

$10,000.00 added money to Friday’s Handicap 377

$25,000.00 added money to Saturday’s Grand American Handicap 378

$15,000.00 added money to the High All-Around 379

The added money in all of the above, Singles, Doubles, and High All-Around events will be paid 380

on a high gun basis by classes, 50-30-20 % each class. The added money in all the above 381

Handicap events will be paid on a high gun basis by yardage, 50-30-20 % each yardage 382

Executive Director Gipson then initiated a discussion concerning the increased costs 383

associated with the 2013 Grand American. Subsequent to further discussion and review and 384

upon motion of Vice President Taylor with second by Vice President Wagner and following the 385

President’s call of the question, with no further response, it was unanimously: 386

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RESOLVED, that the target and shooter service charge at the 2013 Grand American be 387

increased to $34 per hundred targets. 388



Executive Director Gipson continued his discussion about the 2013 Grand American. He 391

recommended discontinuing awarding the medallions because of the enormous staff time 392

required to determine the winners. The Executive Committee agreed to his recommendation. 393

The evening events decided by the Executive committee for the 2013 Grand American 394

are as follows: 395

8-9-13 Friday Fish Fry $10.00 ticket 396

8-10-13 Saturday No Events 397

8-11-13 Sunday No Events 398

8-12-13 Monday Blue-Gray, Opening Ceremonies Free Snacks 399

8-13-13 Tuesday Nostalgia Shoot/Hall of Fame 400

Banquet 401

8-14-13 Wednesday All American Reception Free Drinks 402

8-15-13 Thursday Board of Directors Meeting 403

8-16-13 Friday Closing Ceremonies Free Snacks 404

8-17-13 Saturday Farewell Party Free Snacks 405

Trophies at the Grand American were the next item Executive Director Gipson brought 406

before the Executive Committee. It was agreed upon by all the members to provide class 407

trophies only on class day events in Singles and Doubles. The ATA will no longer provide overall 408

high gun trophies for first, second, and third place in these events. All other trophies at the 409

Grand American will remain the same. 410

Executive Director Gipson concluded his remarks about the 2013 Grand American with 411

the following statements: 412

▪ The 28 gauge event on Friday, Saturday and Sunday will continue again in 2013. 413

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▪ The International Event which is held Monday through Friday on Championship 414

Week will continue again in 2013. 415

▪ Shoot-offs will continue daily for Handicap Events. Singles and Doubles Events 416

will carry over to Championship week. Monday’s Class Singles Event will carry 417

over to Wednesday after a two round shoot-off. Tuesday and Thursday Doubles 418

during Championship Week will be carried over to Friday. All shoot-offs will use 419

orange dome targets. ATA staff members will serve as line referees during 420

shoot-offs. There will be one line referee per three fields. 421

▪ Returning campers were notified by mail that they had until November 1 to pay 422

for the same space as 2012 if they wished. Anyone can reserve any space left 423

starting December 10. Spaces will be held for 10 days for receipt of full 424

payment. 425

▪ Executive Director Gipson and Vice President Taylor are currently working on 426

sponsorship agreements for the 2013 Grand American. It was noted that with 427

very few exceptions, all the 2012 Grand American Sponsors are expected to 428

return in 2013. Most of the sponsors will be contacted at the Shot Show which 429

will be attended by President Radway and Executive Director Gipson. Sponsors 430

not attending the show will be contacted in the next 45 days. 431



President Radway requested that Treasurer Tom Burkey give his Treasurer’s Report. A 434

portfolio review was given by Treasurer Burkey with the assistance of Bradley J. Ciucci, the 435

ATA’s financial advisor with Morgan Stanley. Each individual investment in the portfolio was 436

reviewed, and the current market value of the total portfolio is $11,490,223.57 which is 437

producing an annual return of 5.5987%. Treasurer Burkey reminded the Executive Committee 438

that this portfolio produces over $500,000.00 a year in interest income which helps to offset 439

costs which would have been passed on to shooters. 440

A copy of the 2012-2013 Budget was given by Treasurer Burkey to each member of the 441

Executive Committee. It was pointed out that Controller Howell reviewed the Budget in 442

yesterday’s meeting. Controller Howell praised the job that Judy Hardin performed as 443

Controller of the ATA before his appointment. 444

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Subsequent to further review and discussion, President Radway called the question, and 445

with no additional response, and upon motion of Vice President Wagner with second of Vice 446

President Roush, it was unanimously: 447

RESOLVED, that the 2012-2013 Budget submitted by Treasurer Burkey and the ATA 448

office is hereby ratified, adopted and/or approved this date and time. 449

Subsequent to further review and discussion President Radway called the question, and 450

with no additional response and upon motion of Vice President Wagner with second of Vice 451

President Roush, it was unanimously: 452

RESOLVED, that the Treasurer’s Report(s) and Official Act(s) of Treasurer Tom Burkey 453

are hereby ratified, adopted and/or approved this date and time. 454



President Radway asked Executive Director Gipson to continue his Administrative 457

Report. He stated that on November 28, 2012, the ATA entered into a contract with Caliber 458

Communications to develop a new website. The ATA will be able to sell banner space on the 459

new website as well as display sponsors for the Grand American. The new modern website will 460

be more appealing, and it will be easier to navigate. The project will be delivered to the ATA 461

within eight business weeks. 462

A contract has also been negotiated with Prescient for the microfiche conversion 463

project. Once this project is completed, the scores of ATA shooters will be preserved. 464

Executive Director Gipson announced that Emily Zollner has been employed by the ATA, 465

and her primary responsibility will be as National AIM Coordinator. Renae Chambliss has been 466

retained as National AIM Consultant to assist Ms. Zollner with organization and growth efforts 467

for the AIM Program. Executive Director Gipson is optimistic that all title sponsors for the 2013 468

AIM Championships will be retained. The AIM goal for 2013 will be increased registration fees 469

(dues) through additional marketing and promotion of the program and improvements in 470

program organization and reporting. 471

Executive Director Gipson described the following primary benefits of AIM membership: 472

▪ Nine separate competitive opportunities to members each year (5 monthly 473

shooting events, 1 state championship event, 1 zone wide singles event, 1 474

national handicap event and the Grand American AIM Championship). 475

ATA furnishes all trophies to these events at no additional charge. 476

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▪ AIM shooting results in establishment of lifetime shooting records and shooting 477

averages for the participants. 478

▪ Average based classification will be used to equalize competition at the Grand 479

Aim Championship this year. 480

The following Satellite Grand American dates for 2013 were presented by Executive 481

Director Gipson for approval by the Executive Committee: 482

483

2013 SATELLITE GRAND DATES 484

Dixie Grand Silver Dollar Shooters Club, FL January 21-27 485

Spring Grand Tucson Trap & Skeet Club, AZ February 15-24 486

Southern Grand Silver Dollar Shooters Club, FL March 11-17 487

Southwestern Grand National Shooting Complex, TX April 9-14 488

Empire Grand NYS ATA Home Grounds, NY May 8-12 489

Great Lakes Grand MTA Home Grounds, MI June 30-July 8 490

Heartland Grand Stockdale Gun Club, IA August 27-September 2 491

Western Grand Vernal Rod and Gun Club, UT September 3-8 492

Northeastern Grand NYS ATA Home Grounds, NY September 5-15 493

Autumn Grand Tucson Trap & Skeet Club, AZ November 2-11 494

Subsequent to further discussion and review and upon motion of Vice President Taylor 495

with second by Vice President Morris, and following the President’s call of the question, with no 496

further response or comment, it was unanimously: 497

RESOLVED, that the aforesaid Satellite Grand American Trapshooting Tournaments and 498

the corresponding dates for each tournament be approved. 499

Executive Director Gipson concluded his remarks with a discussion about open issues 500

with the Illinois Department of Natural Resources (IDNR). Section 3, paragraph 3.4 of the 501

revised lease with IDNR provides that IDNR will purchase one new Pat Trap and CVR annually to 502

be used on the World Shooting and Recreational Complex (WSRC) grounds. Since no 503

equipment has been purchased in 2011 or 2012, IDNR has requested that the ATA purchase this 504

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equipment and reduce the amount of payment to them next year on either camping or fees by 505

the purchase price. Since IDNR still owes the ATA $2,200.00 for their cost in a promotional 506

brochure partnership, this amount will also be deducted from next year’s payment. 507

Two complete CVR systems were reported stolen from the WSRC grounds during the 508

SCTP event in July prior to this year’s Grand American. As per Section 3, paragraph 3.4 of the 509

revised lease agreement, IDNR is to protect and safeguard the shared equipment and is 510

obligated to replace these two stolen CVR Systems. No action has been taken in this matter. 511

The ATA owes IDNR for repairs attributable to the cut PA system wires prior to the 512

Grand and for relocation of the shot shells that were left for manufacturer pickup after the 513

Grand. No statement has been given to the ATA detailing those costs. 514

IDNR informed Executive Director Gipson that additional shade shelters on the WSRC 515

Grounds can be built for $2,000.00 each which includes a sign with the sponsor’s name. No 516

more shade shelters can be constructed on banks 5 and 6. 517

Enterprise Leasing may be interested in parking a few (probably no more than eight) 518

rental cars in the parking lot near the maintenance building for immediate rental at the Grand. 519

They would probably keep a representative on site. If this is possible, any rental or vendor fee 520

would be paid by Enterprise to IDNR. 521


The Meeting was resumed at 15:50 HRS. 523

President Radway requested that Executive Director Gipson introduce Emily Zollner, 524

AIM National Coordinator. She began her presentation by giving the Executive committee a list 525

of all the AIM State Directors, and she also provided a list of states where the position remains 526

vacant. The 2013 AIM Handbook was reviewed, and the changes were brought to the attention 527

of the Executive Committee. Total AIM membership in 2012 was 3523 participants. The AIM 528

Grand Championship resulted in a decrease in entries from 1021 shooters in 2011 to 836 529

shooters in 2012. Total targets shot by AIM members also experienced a decrease from 530

4,154,725 targets in 2011 to 3,681,875 in 2012. It was the unanimous opinion of the Executive 531

Committee that the AIM program will now be headed in a positive direction with the new 532

leadership. 533

Subsequent to further discussion and review, President Radway made the following 534

committee appointments for the remainder of the 2013 Term: 535

▪ Michael Howell, CPA, would replace Judy Harden, CPA, as Director of Finance 536

and Controller. 537

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▪ Shawn Seippel would fill the vacant position on the Marketing and Industry 538

Committee. 539

▪ Michael Howell, CPA, would replace Judy Harden, CPA, on the 501 (c) (3) 540

Advisory Committee. 541

▪ Emily Zoellner and Shawn Seippel would replace Gene Clawson, Jim Porter and 542

Stephen White at the AIM Committee. 543

▪ Michael Howell, CPA, would replace Judy harden, CPA as the Adviser on the 544

Audit Oversight Committee. 545

▪ Michael Howell, CPA, would replace Judy Harden, CPA, on the Investment 546

Committee. 547

▪ The Independent Auditing Firm and Special Tax Council would become vacant. 548

▪ Jamie Brand would be added to the Grand, Zone, and Satellite Grand Trophy 549

Committee. 550

Subsequent to further review and discussion and upon motion of Vice President Roush 551

with second of Vice President Taylor and following the President’s call of the question, with no 552

further response, it was unanimously: 553

RESOLVED, that all recommendations, appointments, and/or special assignments to the 554

offices and/or committees of the Amateur Trapshooting Association (ATA) and the Amateur 555

Trapshooting Association of America (ATAA), made by President Allan Radway are hereby 556

ratified, adopted and/or confirmed, as required, for the remaining 2013 Term, and until their 557

successors are duly qualified. 558

President Radway requested that the Satellite Grand After Action Report be given. Vice 559

President Wagner was unable to attend the Heartland Grand due to a person conflict, and 560

hence, no report was given on the Heartland Grand. 561

President Radway gave a report on the Western Grand. The event was held again in 562

Vernal, Utah. Due to the fact that the Pat Traps were in excellent shape, the targets had an 563

excellent presentation and were thrown according to ATA guidelines. Total attendance for the 564

tournament was down one hundred entries. 565

Vice President Morris gave a report on the Northeastern Grand which was held in 566

Cicero, New York. The grounds were in excellent shape as well as all the facilities. The 567

tournament had good attendance even though it was down 4%. 568

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President Radway presented the last report on the Autumn Grand which was held in 569

Tucson, Arizona. It was noted that the grounds were in excellent condition, and the weather 570

was perfect even though there were cool temperatures on Saturday. The attendance was up 571

5.2% or 223 entries for the entire tournament. 572


The Meeting resumed at 8:05 HRS on December 12, 2012. 574

President Radway requested that the committee chairmen present their committee 575

reports. Vice President Wagner, chairman of the All American Team Committee gave his report 576

first. He stated that Kathy Key is still working on team selections, and the All American lists 577

should be posted on the website in a couple of days. President Radway and the entire 578

Executive Committee gave Kathy Key a vote of confidence for a job well done. It was noted that 579

she had to deal this year with new categories, new software, and the 2 yard handicap 580

reduction. 581

Vice President Wagner, chairman of the Grand Program Committee, gave his committee 582

report. He stated that development of the program is on schedule, and the programs should be 583

mailed to ATA members on June 1, 2013. President Radway presented Vice President Wagner 584

his logo to be used on the program. 585

The Marketing and Industry Committee chairman, Vice President Taylor, was next to 586

give his report. He stated that all sponsorships for the Grand should be finalized by the time 587

the Shot Show which will be attended by President Radway and Executive Director Gipson. His 588

committee is in the development stages of a raffle for a 2013 E-Z-Go Grand Golf Cart. The 589

proceeds of this raffle would support the ATA Gun Club Fund. 590


The Meeting resumed at 9:40 HRS 592

The committee reports continued with Vice President Taylor, chairman of the Human 593

Resource Committee. He stated that his report was covered in the Executive Session meeting 594

on December 10, 2012. 595

The Website and Communications Committee chairman, Vice President Roush, was next 596

to give his report. He stated that his report has already been covered by the presentations of 597

Executive Director Gipson and Stan Strammel. When the Data Services Project has been 598

completed, Vice President Roush will give Stan Strammel a list of unfinished projects for the 599

ATA that need to be completed.’ 600

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The Membership Development Committee chairman, Vice President Morris, was next to 601

give his report. He stated that his committee is working with the Marketing and Industry 602

Committee to determine which direction the ATA should take in regard to membership 603

development. 604

The Grand, Zone and Satellite Grand Trophy Committee chairman, Vice President Taylor, 605

was next to give his report. He stated that all the Satellite Grand trophies have been ordered, 606

and Wendell August, Shamrock Leathers, Sterling Cut Glass, and Monarch will supply state 607

shoot trophies. 608

609

The Gun Club Support and Communications Committee chairman, Vice President Morris, was 610

next to give his report. He stated that the funds allocated at the Grand meeting have been sent 611

to the gun clubs. It was noted that Trapshooting USA published a good article about this 612

endeavor. His committee will be working with the Marketing and Industry Committee on the 613

proposed 2013 E-Z-Go Grand Golf Cart raffle to raise money for the ATA Gun Club Fund. 614

The Foreign Shooting committee chairman, President Radway, asked committee 615

member and Executive Director Gipson, to give the committee report. He stated that Brazil has 616

started shooting ATA registered targets and currently have fifty-one new ATA members. Since 617

they do not have a walkway for Handicap targets, they are just shooting Singles and Doubles 618

targets. An ATA trophy package will be sent to Brazil similar to the ATA State and Provincial 619

Shoot package. 620

President Radway acknowledged Executive Director Gipson for the outstanding work 621

that he has been doing for the ATA. The Executive Committee gave Executive Director Gipson a 622

unanimous vote of confidence. 623

President Allan Radway ended the discussions stating that the Executive Committee 624

would meet again at 9:00 HRS EDT on March 10, 2013, in Odessa, Florida, at the Southern 625

Satellite Grand. The location for the meeting was chosen because of reduced travel costs for 626

members of the Executive Committee as well as obtaining input from ATA shooters at a major 627

registered trapshoot. The location of the shoot is the Silver Dollar Shooters Club, 17202 Target 628

Way, Odessa, Florida. 629

FOR THE GOOD OF THE AMATEUR TRAPSHOOTING ASSOCIATION, President Radway 630

called for the presentation of further business, with no response, and subsequent to reviewing 631

the MEETIN AGENDA and polling the Executive Committee Members, it was determined that 632

there was no further business to property come before the Executive Committee at the 633

Regularly Scheduled and Continuing Meeting, and on unanimous concurrence of all Executive 634

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Committee members present, this Regularly Scheduled and Continuing Meeting of the Amateur 635

Trapshooting Association will stand adjourned at 11:30 HRS on December 12, 2012. 636

RESPECTFULLY SUBMITTED: 637

CERTIFICATION: 638

639

I, Hunter H. Galloway III, Corporate Secretary of the Amateur Trapshooting Association 640

and recording for the Executive Committee, hereby certify that the foregoing MINUTE RECORD 641

is substantially accurate and complete, subject to edification of the Executive Committee as a 642

whole. 643

The undersigned, duly appointed Corporate Secretary of the Amateur Trapshooting 644

Association, further certifies: 645

▪ Notice of this Regularly Scheduled and Continuing Meeting of the Executive 646

Committee of the Amateur Trapshooting Association, commencing December 10, 2012, in 647

Sparta, Illinois was properly given. 648

▪ At the meeting(s) of this Regularly Scheduled and Continuing Meeting of the 649

Executive Committee of the Amateur Trapshooting Association, a quorum was constituted in 650

accordance with said Notice. 651

652

BY: ____________________________________________, Secretary 653

Hunter H. Galloway III 654

AMATEUR TRAPSHOOTING ASSOCIATION 655

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amateur trapshooting association minutes of the … · 5 127 letter on july 16. st. charles...

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