ahafo-ano south district assembly · source: dpcu-aasda, january, 2018 . 3 1.3 challenges...

AHAFO-ANO SOUTH DISTRICT ASSEMBLY

REPUBLIC OF GHANA

2017 ANNUAL PROGRESS REPORT

(DMTDP 2014-2017)

JANUARY, 2018

i

TABLE OF CONTENTS

TABLE OF CONTENTS ...................................................................................................................................... i

LIST OF TABLES ................................................................................................................................................ ii

ACRONYMS ....................................................................................................................................................... iii

EXECUTIVE SUMMARY ................................................................................................................................. iv

1.0 INTRODUCTION .................................................................................................................................. 1

1.1 Purpose of the Monitoring and Evaluation for the Stated Period, 2017 .................................... 1

1.2 Summary of Achievements of the Implementation of the DMTDP .......................................... 1

1.3 Challenges Encountered in the Implementation of the DMTDP ............................................... 3

1.4 Processes Involved in the Preparation of the 2017 Annual Progress Report ............................ 3

2.0 MONITORING AND EVALUATION ACTIVITIES REPORT, 2017 ............................................. 4

2.1 Programmes/Projects/Activities Status of 2017 ........................................................................ 4

2.2 Update on Funding Sources .................................................................................................... 13

2.3 Update on Disbursement ......................................................................................................... 14

2.4 Update on Indicators and Targets ............................................................................................ 14

2.5 Update on Critical Development and Poverty Issues .............................................................. 17

2.6 Evaluations Conducted, Their Findings and Recommendations ............................................. 18

2.7 Participatory Monitoring and Evaluation Undertaken and Their Results ............................... 20

3.0 CONCLUSION AND THE WAY FORWARD ................................................................................. 21

3.1 Summary of Key Issues Addressed in 2017 and Those Yet to be Addressed ......................... 21

3.2 Recommendations ................................................................................................................... 22

ii

LIST OF TABLES

Table 1.1: Proportion of the DMTDP Implemented ............................................................................... 2

Table 2.1: Programmes/Projects/Activities Register, 2017 .................................................................... 4

Table 2.2: Update on Revenue Sources from 2013 to 2017 ................................................................ 13

Table 2.3: Update on Expenditure from 2013 to 2017 ........................................................................ 14

Table 2.4: Performance of Core Indicators at the District Level ......................................................... 15

Table 2.5: Update on Critical Development and Poverty Issues in 2017 ............................................ 17

Table 2.6: Update on Evaluations Conducted in 2017 ........................................................................ 19

Table 2.7: Update on PM&E Conducted ............................................................................................. 20

iii

ACRONYMS

AAP : Annual Action Plan

AIDS : Acquired Immune Deficiency Syndrome

AASDA : Ahafo-Ano South District Assembly

AMMHIS : Ahafo-Ano South Mutual Health Insurance Scheme

BAC : Business Advisory Centre

CHPS : Community Health Planning Services

CIC : Community Information Centre

CLTS : Community Led Total Sanitation

DA : District Assembly

DACF : District Assemblies Common Fund

DBA : District Budget Analyst

DDF : District Development Fund

DE : District Engineer

DMTDP : District Medium Term Development Plan

DPCU : District Planning Co-ordinating Unit

DPO : District Planning Officer

FBOs : Farm Based Organisations

GES : Ghana Education Service

GOG : Government of Ghana

GSGDA : Ghana Shared Growth and Development Agenda

HIV : Human Infections Virus

HR : Human Resource

ICT : Information Communication Technology

IGF : Internally Generated Funds

LEAP : Livelihood Empowerment Against Poverty

M&E : Monitoring and Evaluation

MLGRD : Ministry of Local Government and Rural Development

MOFA : Ministry Of Food and Agriculture

MSMEs : Middle Small Medium Enterprises

NHIS : National Health Insurance Scheme

PPPs : Public Private Partnership

REP : Rural Enterprise Programme

SMEs : Small Medium Enterprises

SSNIT : Social Security National Insurance Trust

STIs : Sexually Transmitted Infections

iv

EXECUTIVE SUMMARY

1. From the 2017 Annual Action Plan of the District Medium-Term Development

Plan (2014-2017), the Ahafo-Ano South District Assembly proposed to implement

116 programmes, projects and activities.

2. Out of total 116 programmes, projects and activities proposed for implementation

in 2017, 105 representing 90.5 percent were initiated out of which 91 (86.7%)

were fully implemented with 14 (13.3%) still on-going. Hence, the average

performance (completion rate) of the District in 2017 is 95.0 percent.

3. Eleven (11) programmes, projects and activities representing 9.4 percent were not

initiated due to inadequate funding from District Assemblies Common Fund

(DACF), District Development Facility (DDF), Internally Generated Fund and

other sources.

4. Recommendations

Based on the challenges faced in 2017, we recommend early release of DACF and

DDF to MMDAs. This is because most of the budget allocations are from these

sources and as result their delays affect the implementation of programmes, projects

and activities in the District. In addition, the provision of adequate logistics

(Vehicle) for monitoring and evaluation will help to improve M&E activities in

the District.

1

1.0 INTRODUCTION

1.1 Purpose of the Monitoring and Evaluation for the Stated Period, 2017

The rationale for developing Monitoring and Evaluation (M&E) for the implementation of

2017 Composite Annual Action Plan is summarized as follows:

· To assess whether 2017 CAAP (DMTDP, 2014-2017) developmental targets were

being met.

· To provide information for effective coordination of District’s development at the

regional and national levels, African Union Agenda 2063 and the Sustainable

Development Goals.

· To document progress made and lessons learnt from the implementation of

programmes, projects and activities.

· To improve service delivery and influence allocation of resources in the District.

· To demonstrate M&E results to stakeholders as part of accountability and

transparency.

· To identify achievements, constraints and failures so that improvements can be made

to the CAAP and project designs to achieve better impact.

1.2 Summary of Achievements of the Implementation of the DMTDP

The 2017 Annual Progress Report is the appraisal of all programmes, projects and activities

implemented during the year embedded in the 2017 Composite Annual Action Plan of the

Ahafo-Ano South District Assembly. The main focus is to find out if the targets set by the

District were achieved during the period under review. The Annual Progress Report will

enable the District to measure the actual performance against the set targets. The report

presents the result of the assessment of the indicators and targets adopted for monitoring and

evaluating the achievements and impacts of key policy and programme interventions

executed in the year, 2017.

· Proportion of the Composite Annual Action Plan Implemented by the End of Year, 2017

Out of 116 programmes, projects and activities proposed for implementation in the year

2017, 11 representing 9.4 percent were rolled over from 2016. Out of this number, 11

accounting for 9.4 percent were not initiated due to inadequate funding (DACF, DDF and

Others). 105 representing 90.5 percent were initiated out of which 91 forming 86.7 percent

2

were fully completed and 14 forming 13.3 percent were partially completed with an overall

performance of 95 percent. Table 1.1 shows the level of implementation of the 2017

Composite Annual Action Plan. It is worth mentioning that, the District has successfully

implemented all the four years of the plan, that is, from 2014 to 2017 using the Composite

Annual Action Plans (CAAP) aggregated from the Ten (10) Decentralised Departments of the

Assembly. In the four years, the District has initiated 476 programmes, projects and activities

(averagely, 119), out of which 450 representing 94.5 percent have been implemented.

· Overall Proportion of the DMTDP Implemented within the Four Year Period (2014-2017)

Out of the 150 programmes, projects and activities proposed to be implemented within the

plan period of 2014 to 2017, 141 representing 94.0 percent were implemented with the

remaining nine accounting for 6.0 percent were not implemented. The implementation status

of the 141 programmes, projects and activities accounted for 132 representing 88.0 percent

fully completed with nine representing 6.0 percent still on-going. From the performance

review of the DMTDP 2014-2017, the District recorded 91.3 percent achievement.

Averagely, 119 programmes, projects and activities were implemented annually. As a result

of this, the District has seen a tremendous improvement in education, health, water,

sanitation, energy, transportation, LED and job creation which has enhanced the quality life

of the people. Again, all the cross-cutting issues targeting HIV/AIDS, gender, environment,

climate change, population and social protection programmes have been fully integrated in

the implementation of the programmes, projects and activities in the DMTDP (2014-2017). It

is worth mentioning that all the programmes, projects and activities implemented were from

the plan. Table 1.1 shows the performance achievement of the implementation of the

DMTDP 2014-2017.

Table 1.1: Proportion of the DMTDP Implemented Indicators 2017 2016 2015 2014

Percent Percent Percent Percent

Proportion of the Composite Annual Action Plans implemented by

the End of the Year

90.5 96.7 95.1 95.7

a. Percentage Completed 78.4 84.4 72.1 80.2

b. Percentage of On-going Interventions 12.1 12.3 23.0 15.5

c. Percentage of Interventions Yet to Start 9.5 3.3 4.9 4.3

Proportion of the Overall Medium-Term Development Plan

Implemented by the end of the Four Years

94.5 95.8 95.3 95.7

Source: DPCU-AASDA, January, 2018

3

1.3 Challenges Encountered in the Implementation of the DMTDP

The specific constraints, problems or difficulties encountered by the District Planning Co-

ordinating Unit (DPCU) during the implementation, monitoring and evaluation of the

Composite Annual Action Plans under the DMTDP 2014-2017 are outlined below.

· The major challenge facing the implementation of the plan is inadequate funding from

all sources (DACF, DDF, IGF and Other Donor Support). This is because some of the

DACF releases to the District are still in arrears. Similarly, DDF grants for 2013 and

2014 are still in arrears.

· Inadequate logistical support and other resources for monitoring and evaluation

activities in the District and at the sub-structures levels.

· Difficulty of assessing performance because some indicators were without baseline to

assist in setting realistic targets.

· Lack of assigned permanent vehicle for monitoring and evaluation of programmes,

projects and activities in the District.

· Different reporting formats of the Decentralised Departments due to the requirement

of their reporting Sector Ministries, Departments and Agencies

· Delay in providing feedback on DMTDPs and Annual Progress Reports from NDPC.

· Inadequate training programmes organised by NDPC on the preparation and reporting

of DMTDPs and Annual Progress Reports respectively.

· Lack of sustainable funds to conduct DPCU activities, Social Accountability

Programmes, Evaluation and Participatory Monitoring and Evaluation.

1.4 Processes Involved in the Preparation of the 2017 Annual Progress Report

The District Planning Co-ordinating Unit (DPCU) facilitated the preparation of the 2017

Annual Progress Report with the involvement of the Decentralised Departments of the

Ahafo-Ano South District Assembly. Monitoring and Evaluation data were compiled from

both primary and secondary sources. The secondary data were compiled from the various

quarterly Reports of Departments and Agencies as well as from the District Assembly and its

Area Councils. The primary data were also obtained from the quarterly site meetings, public

hearings, town hall meetings, social accountability forums and the quarterly meetings with

the various stakeholders involved in the plan implementation and monitoring. The data were

collated, analysed and evaluated by the DPCU. The final report was disseminated to the

public by the District Development Communication Committee at the Town Hall meeting of

the Assembly.

4

2.0 MONITORING AND EVALUATION ACTIVITIES REPORT, 2017

2.1 Programmes/Projects/Activities Status of 2017

Table 2.1: Programmes/Projects/Activities Register, 2017 Item Project Description Thematic Area of

Policy Framework

Location Contractor/

Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date

of Completion (DD/MM/YY)

Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

1. Procure Value Books for the Assembly

Ensuring and Sustaining

Macroeconomic

Stability

Mankranso Finance Dept 6,000.00 IGF - · 06/02/17

· 13/06/17

· 06/09/17

· 21/11/17

· 08/02/17

· 15/06/17

· 08/06/17

· 23/11/17

3,000.00 - 100 Target achieved

2. Provide support to activities of Revenue Mobilisation


Macroeconomic

Stability

District Wide

Finance Dept 10,000.00 DACF/ IGF

- · 02/01/17

· 03/04/17

· 04/07/17

· 02/10/17

· 31/03/17

· 30/06/17

· 29/09/17

· 29/12/17


3. Gazette Fee-Fixing Resolution Ensuring and Sustaining

Macroeconomic

Stability

Mankranso - 6,000.00 IGF - - - - - - Not Implemented

4. Provide logistics (Rain Coats,

Wallington Boots, Torch lights) for revenue collectors


Macroeconomic

Stability

District

Wide

Finance Dept 10,000.00 DACF/

IGF

- · 02/01/17

· 03/04/17

· 04/07/17

· 02/10/17

· 31/03/17

· 30/06/17

· 29/09/17

· 29/12/17


5. Procure/Assign Revenue

Mobilisation Van for the Revenue Unit


Macroeconomic

Stability

Mankranso Finance Dept 150,000.00 DACF - · 12/09/17

· 12/09/17

- - 100 Target achieved. (One Pickup assigned

to Revenue Unit)

6. Pay compensation of employees

(Established Post and Non-Established Post)


Macroeconomic

Stability

District

Wide

Finance Dept 2,140,048.56 GOG/

IGF

- · 31/01/17

· 31/12/17

2,140,048.56 - 100 Target achieved

7. Pay Commission Collectors’

Allowances


Macroeconomic

Stability

District

Wide

Finance Dept 15,000.00 IGF - · 31/01/17

· 31/12/17


8. Organise 4 Training Programmes for women and

other MSMEs in Local

Economic Development

Enhancing

Competitiveness of

Ghana’s Private Sector

District Wide

Trade and Industry

(Bus. Adv.

Centre)

5,000.00 DACF - · 21/03/17

· 07/06/17

· 25/09/17

· 20/11/17

· 22/03/17

· 08/06/17

· 26/09/17

· 21/11/17


9. Support 4 Training Programmes for MSMEs organised by BAC

in LED (Mushroom Production,

Grasscutter rearing, Cassava

Processing, Oil Palm processing, Fish

Farming and Soap Making)

Enhancing

Competitiveness of


District Wide

Trade and Industry

(Bus. Adv.

Centre)

4,000.00 DACF - · 06/02/17

· 15/05/17

· 08/08/17

· 24/10/17

· 07/02/17

· 16/05/17

· 09/08/17

· 25/10/17


10. Provide loan facilities for

Traders under SIF-IRDP

Enhancing

Competitiveness of


District

Wide

- 50,000.00 SIF/

DACF

- - - - - - Not Implemented

11. Organise 2 Training Workshops

for Co-operative/Producer/ Farmer Based Organisations

Enhancing

Competitiveness of


District

Wide

Trade and

Industry (Bus. Adv.

Centre)

1,000.00 DACF - · 08/03/17

· 26/09/17

· 09/03/17

· 27/09/17


12. Construct 1No. Market Facility

at Mankranso

Enhancing

Competitiveness of


Mankranso - 5,000.00 IGF/

GOG

- - - - - - Target not

achieved

5

Item Project Description Thematic Area of

Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

13. Organise market forum for

market users in the District

Accelerated Agriculture

Modernisation And

Sustainable Natural

Resource Management

District

Wide

Health Dept

(Env’t

Health Unit)

1,000.00 IGF - · 09/01/17

· 10/04/17 18/07/17

· 29/10/17

· 11/03/17

· 12/04/17

· 20/07/17

· 31/10/17


(Organised in all

10 Area Councils)

14. Conduct Annual Farmers' Day in

the District


Modernisation And

Sustainable Natural

Resource Management

Mankranso Agriculture

Dept

35,000.00 DACF - · 05/12/17 · 05/12/17 39,960.00 - 100 Target achieved

15. Provide Training Support in climate change and green

economy for the District

Agriculture Department


Modernisation And

Sustainable Natural

Resource Management

District Wide

Agriculture Dept

6,000.00 IGF - · 06/02/17

· 13/06/17

· 06/09/17

· 21/11/17

· 07/02/17

· 14/06/17

· 07/06/17

· 22/11/17


16. Provide support to Agriculture

Extension Officers (AEOs) to

undertake farm visits to train farmers

in Climate Change and Green

Economy


Modernisation And

Sustainable Natural

Resource Management

District Wide

Agriculture Dept

4,000.00 GOG - · 02/01/17

· 03/04/17

· 04/07/17

· 02/10/17

· 31/03/17

· 30/06/17

· 29/09/17

· 29/12/17


17. Activate and register 104 existing

farmers group and form 26 new

groups into cohesive and functional

group in modern technology of

farming in green economy and soil

management practices


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

4,000.00 GOG - · 02/01/17

· 03/04/17

· 04/07/17

· 02/10/17

· 31/03/17

· 30/06/17

· 29/09/17

· 29/12/17


18. Provide loan facilities for 300 farmers under SIF-IRDP


Modernisation And

Sustainable Natural

Resource Management

District Wide

50,000.00 SIF/ DACF

- - - - - - Not Implemented

19. Organise 4 Training

Programmes on Rice Production under Local Economic

Development in the District


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

4,000.00 GOG - · 19/03/17

· 12/06/17

· 26/09/17

· 29/11/17

· 20/03/17

· 13/06/17

· 27/06/17

· 30/11/17


20. Undertake 52 weekly market

data collection under Local Economic Development


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

4,000.00 GOG - · 01/01/17

· 31/12/17


21. Acquire 10,000 doses of thermo

stable Newcastle disease

vaccines and 1,000 doses of PPR vaccine for routine vaccination


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

4,000.00 GOG - · 09/01/17

· 12/04/17

· 03/07/17

· 11/10/17

· 09/01/17

· 12/04/17

· 03/07/17

· 11/10/17


22. Train 400 farmers and agro-chemical

dealers in correct handling of Agro-

chemicals in support of climate

change and green economy


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

4,524.00 GOG - · 06/02/17

· 26/04/17

· 07/08/17

· 11/12/12

· 07/02/17

· 27/04/17

· 08/08/17

· 12/12/17


23. CIDA support for Planting for

Food and Jobs and Climate

Change for agricultural activities


Modernisation And

Sustainable Natural

Resource Management

District

Wide

Agriculture

Dept

126,665.00 CIDA - · 02/01/17

· 31/12/17


24. Facilitate the planting of trees degraded areas in the District


Modernisation And

Sustainable Natural

Resource Management

District Wide

NADMO 10,000.00 DACF - · 02/01/17

· 31/12/17


6


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

25. Provide support to Feeder Roads

operation and maintenance

activities and administrative support to Works Department

Infrastructure and

Human Settlements

Development

Mankranso Works Dept

(Feeder

Road Unit)

7,851.96 GOG/

IGF

- · 02/01/17

· 31/12/17


26. Reshape and construct culverts

on feeder roads in the District

Infrastructure and

Human Settlements Development

District

Wide

Works Dept

(Feeder Road Unit)

74,000.00 DACF - · 02/01/17

· 31/12/17


27. Provide Street Light Bulbs and

Solar Lamps to curb the

incidence of crime in the District

Infrastructure and

Human Settlements

Development

District

Wide

Procurement

Unit/

Storekeeper

30,000.00 DACF - · 02/01/17

· 31/12/17


28. Construct, mechanise and

rehabilitate 10No. boreholes in

the District

Infrastructure and

Human Settlements

Development

District

Wide

Works Dept 100,000.00 DACF/

DDF

- · 02/01/17

· 31/12/17

- - 75 Target not

achieved

29. Complete the construction of 1No. 12-seater Aqua Privy

Public Toilet at Asuadei

Infrastructure and Human Settlements

Development

Asuadei Maasim

Construction

Works/Works

Dept

104,845.29 DDF 25/11/16

· 29/11/16

· 25/03/17


30. Complete the construction of

1No. 12-seater Aqua Privy Public Toilet at Aburaso

Infrastructure and


Aburaso Havakye

Enterprise/ Works Dept

104,989.11 DDF 25/11/16

· 30/11/16

· 25/03/17



1No. 16-seater Aqua Privy Public Toilet at Pokukrom

Infrastructure and


Pokukrom Rich 3K’s

Construction

& Trading Ent.

129,642.10 DACF 22/09/16

· 01/10/16

· 22/01/17


32. Rehabilitate 5No. Public Toilets

in selected communities in the

District

Infrastructure and

Human Settlements

Development

Mankranso

Amakom,/ Nsuta

Dwenewoho,

Dunyan Nkwanta

Destex

Enterprise/

Works Dept

110,277.00 DACF 13/07/16

· 20/07/16

· 12/10/17


33. Organise monthly National

Sanitation Day in the District

Infrastructure and

Human Settlements

Development

District

Wide

Health Dept

(Env’t Health

Unit)

6,000.00 IGF - · 07/01/17

· 02/12/17


34. Procure Assorted Refuse

Management Equipment and

Chemical Detergents for the

Environmental Health Unit to

improve environmental sanitation

Infrastructure and


Mankranso Health Dept

(Env’t Health Unit)

10,000.00 IGF - · 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17

· 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17


35. Pay Refuse Attendants in the

District

Infrastructure and

Human Settlements

Development

District

Wide

Health Dept

(Env’t Health

Unit)

12,000.00 IGF - · 31/01/17

· 31/12/17


36. Fumigate the District against diseases


Development

District Wide

Health Dept (Env’t

Health Unit)

212,000.00 DACF - · 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17

· 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17


37. Implement Community Led Total Sanitation activities in the

District – (Sanitation

Improvement Package/Final Disposal Site Management)


Development

District Wide

Health Dept (Env’t

Health Unit)

150,000.00 DACF - · 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17

· 07/03/17

· 12/06/17

· 28/09/17

· 15/11/17


38. Organise educational campaigns

on safe handling of food and

screen food/drinks vendors

Infrastructure and

Human Settlements

Development

District

Wide

Health Dept

(Env’t

Health Unit)

5,000.00 IGF - · 13/03/17

· 15/06/17

· 20/09/17

· 14/11/17

· 14/03/17

· 16/06/17

· 21/09/17

· 15/11/17


7


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

39. Organise sensitization

programmes on cholera

prevention in the District

Infrastructure And

Human Settlements

Development

District

Wide

Health Dept

(Env’t

Health Unit)

5,000.00 IGF - · 13/03/17

· 15/06/17

· 20/09/17

· 14/11/17

· 14/03/17

· 16/06/17

· 21/09/17

· 15/11/17


40. Evacuate/Push refuse dump

sites in the District

Infrastructure And

Human Settlements

Development

Mankranso

Kunsu

Health Dept

(Env’t

Health Unit)

50,000.00 DACF - · 14/04/17

· 20/10/17

· 15/04/17

· 21/10/17

30,000.00 - 100 Target achieved (Two refuse dumps

were evacuated)

41. Organise Stakeholder’s meeting on proper usage of land in the

District

Infrastructure And Human Settlements

Development

District Wide

Physical Planning

Department

(T&CP)

1,000.000 GOG - · 28/03/17

· 13/06/17

· 07/09/17

· 29/11/17

· 28/03/17

· 13/06/17

· 07/09/17

· 29/11/17


42. Prepare settlement layout for community in the District

Infrastructure And Human Settlements

Development

District Wide

- 3,000.00 DACF - - - - - - Not Implemented

43. Provide support for the T&CP

Unit and Works Department to promote housing standards,

design and construction

Infrastructure And


District

Wide

Physical

Planning Department

(T&CP)

4,355.00 GOG/

IGF

- · 02/01/17

· 31/12/17


44. Provide street names and property addressing in the

District


Development

Kunsu Physical

Planning

Department

(T&CP)

20,000.00 DACF - · 02/01/17

· 31/12/17

5,000.00 - 100

Target achieved

45. Provide quarterly support to District

Education Fund / DEOC/ SPAM/

STMIE Clinic to celebrate girl child

education week and other girl child

related activities

Human

Development,

Productivity and Employment

District

Wide

Education

Dept

37,135.18 DACF/

IGF

- · 28/03/17

· 13/06/17

· 07/09/17

· 29/11/17

· 28/03/17

· 13/06/17

· 07/09/17

· 29/11/17


46. Identify and provide bursaries to

Needy Students to promote especially

Girl Child Education in the District

Human Development,

Productivity and

Employment

District Wide

Education Dept

20,000.00 DACF - · 02/01/17

· 31/12/17


47. Organise My First Day at School

for boys and girls in the District

Human Development,

Productivity and

Employment

District

Wide

Education

Dept

7,000.00 DACF - · 12/09/17

· 12/09/17


48. Support the implementation of School Feeding Programme to

promote Girl Child Education

Human Development,

Productivity and

Employment

District Wide

MWCSP 35,969.75 Pooled - · 10/01/17

· 02/05/17

· 12/09/17

· 06/04/17

· 03/08/17

· 14/12/17


49. Organise literacy/quiz

competitions to promote gender competition

Human Development,

Productivity and

Employment

District

Wide

Education

Dept

2,000.00 DACF - · 28/03/17

· 13/06/17

· 05/10/17

· 28/03/17

· 13/06/17

· 05/10/17


50. Organise Mock Examinations for BECE candidates in the

District

Human Development,

Productivity and

Employment

District Wide

Education Dept

5,000.00 DACF - · 14/02/17

· 21/03/17

· 02/05/17

· 17/02/17

· 24/03/17

· 05/05/17


51. Organise training workshops for NFED Facilitators, NSS

Personnel and Trainees

Human Development,

Productivity and

Employment

District Wide

Education Dept

1,000.000 DACF - · 28/03/17

· 13/06/17

· 05/10/17

· 13/12/17

· 28/03/17

· 13/06/17

· 05/10/17

· 13/12/17


52. Facilitate the employment of youths under NYEA

Human Development,

Productivity and

Employment

District Wide

Education Dept

1,000.000 GOG - · 02/01/17

· 31/12/17


8


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

53. Provide support to sports and

culture

Human Development,

Productivity and

Employment

District

Wide

Education

Dept

8,000.000 DACF - · 02/01/17

· 31/12/17

1,000.00 - 100

Target achieved

54. Provide support to maintenance

of school buildings

Human Development,

Productivity and

Employment

District

Wide

Works Dept 16,000.00 IGF - · 02/01/17

· 31/12/17


55. Rehabilitate 1No. 6-Unit Classroom Block at Potrikrom

Human Development,

Productivity and

Employment

Potrikrom Maasim

Construction

Works

140,820.20 DACF 14/01/16

· 20/01/16

· 10/11/17


56. Rehabilitate 1No. 6-Unit

Classroom Block at Nsuta

Human Development,

Productivity and

Employment

Nsuta - 147,000.00 DACF - - - - - - Not Implemented


1No. 3-Unit Classroom Block

with Office, Store, 4-Seater KVIP and Urinal at Amokrom

Human Development,

Productivity and

Employment

Amokrom Fatop

Ventures/

Works Dept

164,969.28 DACF 14/01/16

· 20/01/16

· 27/11/17


58. Construct 1No. 6-Unit

Classroom Block with Office

and Store at Sabronum

Human Development,

Productivity and

Employment

Sabronum Okogyeaboat

Limited/

Works Dept

- SIF/

DACF

31/05/16

· 12/06/16

· 31/07/17

- - 70 Target not

achieved (Roofing

Stage)

59. Construct 1No. 6-Unit

Classroom Block with Office

and Store at Barniekrom

Human Development,

Productivity and

Employment

Barniekrom Adalk

Company

Limited

410,000.80 MOE 16/10/17

· 23/10/17

· 16/02/18

- - 60 Target not

achieved (Lentil

Stage)

60. Construct 1No. 3-Unit Classroom

Block Office, Store and 1No. 4-

Seater KVIP and Urinal at Asukese

Human Development,

Productivity and

Employment

Asukese - 170,000.00 DDF - - - - - - Not Implemented


2No. 3-Unit Teacher’s Quarters at Aponaponoso and Bonsukrom

Human Development,

Productivity and

Employment

Bonsukrom

and Aponaponoso

Bachor

Company

Limited/

Works Dept

129,483.50 DACF 22/09/16

· 29/09/16

· 22/12/16

46,935.92 82,547.58 60 Target not

achieved (Completion Stage)


1No. 4-Unit Teacher’s Quarters

at Sabronum Camp

Human Development,

Productivity and

Employment

Sabronum

Camp

Tonsuma

Construction

Work Ltd/ Add Design

173,933.90 DACF 26/01/12

· 28/01/12

· 12/09/17



1No. 4-Unit Teacher’s Quarters

at Pokuase

Human Development,

Productivity and

Employment

Pokuase Nickseth

Const. Comp.

Ltd/ Add

Design

124,191.00 DACF 26/01/12

· 31/01/12

· 26/07/12

89,128.66 35,062.34 60 Target not

achieved

(Lentil Stage)

64. Complete the construction of 3No. Teachers Quarters at

Abasua, Kunsu Dotiem and

Adanse Yawboadi

Human Development,

Productivity and

Employment

Abasua, Kunsu

Dotiem and

Adanse

Yawboadi

Works Dept 100,000.00 DDF - · 02/01/17

· 31/127/17

- - 50 Target not achieved (Completion Stage)

65. Manufacture and Supply of 550 dual desks and 150 teachers’

tables and chairs in the District

Human Development,

Productivity and

Employment

District Wide

- 100,000.00 DDF - - - - - - Not Implemented

66. Provide support for roll back malaria and immunisation (NID)

and other health programmes in

the District

Human Development,

Productivity and

Employment

District Wide

Health Dept. 10,000.00 DACF - · 08/03/17

· 13/06/17

· 04/09/17

· 04/12/17

· 15/03/17

· 20/06/17

· 11/09/17

· 11/12/17


67. Provide support to Health Programmes in the District

Human Development,

Productivity and

Employment

District Wide

Health Dept. 51,860.00 DACF - · 02/01/17

· 31/12/17


9


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks


1No. CHPS Compound with

1No. 2-Seater KVIP with Bathroom at Abesewa

Human Development,

Productivity and

Employment

Abesewa Works Dept 51,860.00 DDF - · 02/01/17

· 31/127/17

- - 10 Target not

achieved

(Completion Stage)


1No. Maternity Home at Fawoman

Human Development,

Productivity and

Employment

Fawoman Okogyeaboat

Limited/ Works Dept

- SIF/

DACF

31/05/16

· 12/06/16

· 31/07/17

- - 70 Target not

achieved (Roofing Stage)


1No. Community Clinic at

Kunsu Camp

Human Development,

Productivity and

Employment

Kunsu Camp Okogyeaboat

Limited/

Works Dept

- SIF/

DACF

31/05/16

· 12/06/16

· 31/07/17

- - 70 Target not

achieved (Roofing

Stage)

71. Complete the construction of 1No. Nurses Quarters at

Sabronum

Human Development,

Productivity and

Employment

Sabronum Okogyeaboat Limited/

Works Dept

- SIF/ DACF

31/05/16

· 12/06/16

· 31/07/17

- - 70 Target not achieved (Roofing

Stage)

72. Facilitate the construction of

1No. Paediatric Ward at

Mankranso Government Hospital

Human Development,

Productivity and

Employment

Mankranso Nti Asante

Ghana Ltd./

Works Dept

179,830.81 NHIS 24/05/14

· 31/05/14

· 24/02/15

149,252.57 30,578.24 70 Target not

achieved (Roofing

Stage)

73. Provide monthly support for the

co-ordination and management

of HIV/AIDS programmes in the District

Human Development,

Productivity and

Employment

Mankranso Health Dept. 2,000.00 DACF - · 02/01/17

· 31/12/17


74. Organise quarterly monitoring

and evaluation of HIV/AIDS programmes in the District

Human Development,

Productivity and

Employment

District

Wide

Health Dept. 2,000.00 DACF - · 08/03/17

· 13/06/17

· 04/09/17

· 04/12/17

· 08/03/17

· 13/06/17

· 04/09/17

· 04/12/17


75. Organise Educational

Campaigns on HIV Testing and Counseling (HTC)

Human Development,

Productivity and

Employment

District

Wide

Health Dept. 2,000.00 DACF - · 10/03/17

· 15/06/17

· 06/09/17

· 06/12/17

· 10/03/17

· 15/06/17

· 06/09/17

· 06/12/17


76. Organise Annual Stakeholder’s

Workshop on HIV/AIDS and other STIs under Community

System Strengthening

Human Development,

Productivity and

Employment

Mankranso Health Dept. 2,000.00 DACF - · 20/12/17

· 20/12/17


77. Organise Educational Campaigns on causes and

impacts of HIV/AIDS and other

STIs under Behaviour Change Communication in the District

Human Development,

Productivity and

Employment

District Wide

Health Dept. 2,000.00 DACF - · 10/03/17

· 15/06/17

· 06/09/17

· 06/12/17

· 10/03/17

· 15/06/17

· 06/09/17

· 06/12/17


78. Provide all year round support

for PLWHIV

Human Development,

Productivity and

Employment

District

Wide

Health Dept. 2,000.00 DACF - · 02/01/17

· 31/12/17


79. Sensitize 10 communities on the dangers and effects of child

labour and abuse

Human Development,

Productivity and

Employment

District Wide

SW Dept. 1,000.00 GOG - · 29/03/17

· 28/06/17

· 26/09/17

· 29/11/17

· 29/03/17

· 28/06/17

· 26/09/17

· 29/11/17


10


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

80. Supervise and monitor activities

of Day Care Center

Human Development,

Productivity and

Employment

District

Wide

Social

Welfare Unit

1,000.00 GOG - · 14/02/17

· 21/05/17

· 07/08/17

· 24/10/17

· 15/02/17

· 22/05/17

· 08/08/17

· 25/10/17


81. Provide support and monitor

progress of vulnerable and

marginalised persons under LEAP

Human Development,

Productivity and

Employment

District

Wide

Social

Welfare Unit

1,9650.00 GOG - · 28/02/17

· 27/04/17

· 29/06/17

· 30/08/17

· 31/10/17

· 28/12/17

· 28/02/17

· 27/04/17

· 29/06/17

· 30/08/17

· 31/10/17

· 28/12/17


82. Train and sponsor PWDs in

income generating activities in Local Economic Development

Human Development,

Productivity and

Employment

District

Wide

Social

Welfare Unit

64,939.00 DACF - · 14/02/17

· 17/04/17

· 18/07/17

· 11/10/17

· 16/02/17

· 18/04/17

· 19/05/17

· 12/10/17


83. Provide administrative support to

Social Welfare and Community

Development Department

Human Development,

Productivity and

Employment

District

Wide

Social

Welfare Unit

8,200.00 DACF/

IGF

- · 02/01/17

· 31/12/17


84. Train 100 women in income

generating activities and home

management

Human Development,

Productivity and

Employment

District

Wide

Community

Devt Unit

800.00 GOG - · 14/02/17

· 21/05/17

· 07/08/17

· 24/10/17

· 15/02/17

· 22/05/17

· 08/08/17

· 25/10/17

800.00 - 100 Target achieved

85. Sensitise communities to

undertake self-initiated projects

Human Development,

Productivity and

Employment

District

Wide

Community

Devt Unit

2,050.00 GOG - · 14/03/17

· 20/04/17

· 05/07/17

· 22/11/17

· 14/03/17

· 20/04/17

· 05/07/17

· 22/11/17


86. Organise stakeholders meeting for

100 participants to discuss

community participation in

development projects and

programmes

Human Development,

Productivity and

Employment

District

Wide

Community

Devt Unit

500.00 GOG - · 14/03/17

· 20/04/17

· 05/07/17

· 22/11/17

· 14/03/17

· 20/04/17

· 05/07/17

· 22/11/17


87. Provide support services for

NGOs/ Donor funded projects

through monitoring

Human Development,

Productivity and

Employment

Mankranso Community

Devt Dept.

500.00 GOG - · 02/01/17

· 31/12/17


88. Pay Utilities Bills (Electricity, Water and Post Office etc.) and

Bank Charges

Transparent And Accountable

Governance

Mankranso Central Adm Dept

19,500.00 IGF - · 02/01/17

· 31/12/17


89. Provide for maintenance of

equipment and machinery, repairs of

vehicles, running cost and lubricants

for official vehicles


Governance


146,500.00 DACF/ IGF

- · 02/01/17

· 31/12/17


90. Pay transfer grants for staff Transparent And

Accountable

Governance

Mankranso Central Adm

Dept

10,000.00 IGF - · 02/01/17

· 31/12/17


91. Provide for hosting of official guests, Donations and

refreshment


Governance


25,243.00 IGF - · 02/01/17

· 31/12/17


92. Provide for maintenance of office, office buildings, official

bungalows, furniture and fittings


Governance

Mankranso Works Dept 60,000.00 DACF/ IGF

- · 02/01/17

· 31/12/17


11


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

93. Provide for printed materials and

stationery

Transparent and

Accountable

Governance

Mankranso Central Adm

Dept

30,000.00 DACF/

IGF

- · 02/01/17

· 31/12/17


94. Provide for other administrative

expenses and NALAG Dues and

Dailies

Transparent and

Accountable

Governance

District

Wide

Central Adm

Dept

161,427.56 DACF/

IGF

- · 02/01/17

· 31/12/17


95. Support National Celebrations and Senior Citizenship Day (6th

March, Religious Festivities etc)

Transparent and Accountable

Governance

District Wide

Central Adm Dept

80,000.00 DACF - · 06/06/17

· 01/07/17

· 06/06/17

· 01/07/17


96. Organise Workshop for women

economic and political

empowerment

Transparent and

Accountable

Governance

District

Wide

Central Adm

Dept

10,000.00 DACF - · 20/03/17

· 26/06/17

· 12/09/17

· 30/11/17

· 20/03/17

· 26/06/17

· 12/09/17

· 30/11/17


97. Provide support to security

services

Transparent and

Accountable

Governance

District

Wide

Central Adm

Dept

17,000.00 DACF - · 02/01/17

· 31/12/17


98. Establish and strengthen sub-

district structures

Transparent and

Accountable

Governance

District

Wide

Central Adm

Dept

67,135.18 DACF - · 02/01/17

· 31/12/17


99. Provide contingency and other unseen expenses (recurrent

expenditures)


Governance

District Wide

Central Adm Dept

260,958.02 DACF/ IGF

- · 02/01/17

· 31/12/17


100. Provide support to MPs CF/SIF Programmes and Projects


Governance

District Wide

Central Adm Dept

404,575.78 DACF/ SIF

- · 02/01/17

· 31/12/17


101. Renovate staff quarters in the District


Governance

Mankranso Works Dept 50,000.00 DACF - · 02/01/17

· 31/12/17



staff quarters at Mankranso

Transparent and

Accountable

Governance


· 31/12/17

- - 50 Target achieved (Completion Stage)

103. Construction and mechanisation

of boreholes at Assembly’s

residential area

Transparent and

Accountable

Governance

Mankranso - 20,000.00 DACF - - - - - - Not Implemented

104. Fabricate and fix burglar proof for Assembly’s Offices

Transparent and

Accountable

Governance


· 31/12/17


105. Provide support to Community Initiated Projects

Transparent and

Accountable

Governance

District Wide

Central Adm Dept

167,838.00 DACF - · 02/01/17

· 31/12/17


106. Pay counterpart funding to

support SIF programmes and projects

Transparent and

Accountable Governance

District

Wide

Central Adm

Dept

334,565.55 DACF - · 02/01/17

· 31/12/17

100,000.00 - 50 Target not

achieved

107. Organise Monitoring and

Evaluation of all programmes

and projects quarterly and conduct Evaluation and PM&E

on selected programmes and

projects

Transparent and

Accountable

Governance

District

Wide

DPCU 30,000.00 DACF - · 15/01/17

· 09/04/17

· 09/07/17

· 08/10/17

· 16/03/17

· 22/06/17

· 21/09/17

· 21/12/17


12


Policy Framework


Consultant

Contract

Sum/ Budget

(GH¢)

Source of

Funding

Date of

Award (D/M/Y)

Date

Started (DD/MM/YY)

Expected Date


Expenditure

to Date

(GH¢)

Outstanding

Balance

(GH¢)

Implementa

tion Status

(%)

Remarks

108. Organise General Assembly and

Other Meetings of the Assembly

Transparent and

Accountable

Governance

District

Wide

Central Adm

Dept

92,437.00 IGF - · 19/04/17

· 19/09/17

· 22/12/17

· 19/04/17

· 19/09/17

· 22/12/17


109. Procure motorbikes for Assembly Members


Governance

District Wide

-

355,000.00 DACF - - - - - - Not Implemented

110. Support Capacity Building Programmes of the Assembly

under DACF and IGF


Governance

Mankranso Central Adm 46,000.00 DACF/ IGF

- · 02/01/17

· 31/12/17


111. Organise 4 Training Workshops

and procure office equipment for offices of the District Assembly

under DDF

Transparent and


Mankranso Central Adm 51,413.00 DDF - · 15/02/17

· 24/05/17

· 07/09/17

· 29/11/17

· 16/02/17

· 25/05/17

· 08/09/17

· 29/11/17


112. Collate data on all the disaster

prone communities in the District

Transparent and


District

Wide

NADMO &

Fire Service

5,000.00 DACF - · 02/01/17

· 31/12/17


113. Procure Relief Items for Disaster Victims in the District


Governance

District Wide

NADMO & Fire Service

25,000.00 DACF - · 02/01/17

· 31/12/17


114. Organise 4 Public Education on Disaster Prevention and

Management


Governance

District Wide


13,000.00 DACF - · 16/02/17

· 25/05/17

· 08/09/17

· 29/11/17

· 16/02/17

· 25/05/17

· 08/09/17

· 29/11/17


115. Facilitate with the District Fire Service and National Ambulance

Service to response to disasters

in the District


Governance

District Wide


3,000.00 IGF - · 02/01/17

· 31/12/17


116. Construct 1No. Fire Station with

mechanised borehole at

Mankranso

Transparent and

Accountable

Governance

Mankranso - 200,000.00 DDF - - - - - - Not Implemented


13

2.2 Update on Funding Sources

A total of GH¢3,694,620.38 was the amount received by the Ahafo-Ano South District Assembly by the end of the 2017 fiscal year. The range of the

revenue sources include Internal Generated Fund (IGF), District Assemblies Common Fund (DACF), Member of Parliament Common Fund (MPCF),

Disability Common Fund (PWDCF), MSHAP, Ghana School Feeding Programme (GSFP), SRWSP, District Development Facility (DDF) and

Livelihood Empowerment Against Poverty (LEAP) A summary of the trend of revenue performance of the District is presented in Table 2.2. As

shown on Table 2.2, out of the GH¢5,216,803.68 estimated by the end of 2017, an amount of GH¢3,694,620.38 was realized representing a 70.8

percent. However, the Assembly’s inability to implement 11 programmes, projects and activities representing 9.4 percent out of the 116 programmes,

projects and activities, is attributed to the untimely release of DACF and non-payment of DDF arrears for 2013 and 2014.

In order to generate enough IGF, adequate measures have been put in place to educate the public on the need to pay rates. In addition, several actions

were taken by the Assembly to improve upon the revenue collection and management during the year, 2017. These included compilation of revenue

database register for major towns in the District, establishment of a Revenue Task Force and successful implementation of the 2017 Revenue

Improvement Action Plan.

Table 2.2: Update on Revenue Sources from 2013 to 2017 Sources of Revenue 2013

Baseline

(GH¢)

2017

Target

(GH¢)

2017

Actual

(GH¢)

2016

Target

(GH¢)

2016

Actual

(GH¢)

2015

Target

(GH¢)

2015

Actual

(GH¢)

2014

Target

(GH¢)

2014

Actual

(GH¢)

Internal Generated Fund (IGF) 204,173.98 491,164.80 389,758.44 470,018.76 365,320.96 281,600.88 712,251.55 420,477.96 424,131.10

District Assemblies Common Fund (DACF) 378,504.38 3,242,700.24 2,514,025.07 3,112,360.08 1,802,591.17 4,596,918.96 1,538,218.19 2,323,725 523,092.45

Member of Parliament Common Fund (MPCF) 27,115.04 294,576.00 466,567.19 267,796.20 591,793.65 142,898.28 325,427.98 142,898.28 232,658.46

Disability Common Fund (PWDCF) 47,440.57 71,037.96 0.00 59,710.45 59,710.45 64,938.96 34,514.53 64,939.08 52,593.88

MSHAP 4,000.00 0.00 - - - - - - -

Ghana School Feeding Programme (GSFP) 49,041.20 164,990.76 0.00 391,853.04 0.00 391,853.04 145,635.00 424,790.04 313,741.50

SRWSP - - - 7,975.56 0.00 212,000.04 0.00 212,000.04 0.00

District Development Facility (DDF) 427,589.04 879,874.92 251,810.68 887,789.04 567,562.51 891,153.48 0.00 132,1284.12 926,923.68

Livelihood Empowerment Against Poverty (LEAP) 72,459.00 72,459.00 72,459.00 72,459.00 72,459.00 72,459.00 72,459.00 72,459.00 72,459.00

Total 1,210,323.21 5,216,803.68 3,694,620.38 5,269,962.13 3,459,437.74 6,653,822.64 2,828,506.25 4,982,573.52 2,545,600.07 Source: DPCU-AASDA, January, 2018

14

2.3 Update on Disbursement

In order to ensure effective implementation every plan and budget, revenue and expenditure report played a key role for successful implementation.

This section of the progress report brings on board the revenue and expenditure for the year under review. This will demonstrate the total revenue

generated within the year and how funds were released to finance the expenditure of the 2017 Composite Budget and the 2017 Composite Annual

Action Plan

From Table 2.3, in 2017, an amount GH¢3,683,620.38 representing (70.8 percent) out of the total estimated expenditure of GH¢5,216,803.68 was

spent. However, out of the total actual receipts of GH¢3,694,620.38, the District spent within the budget leaving a balance surplus of GH¢11,000.00

(0.3 percent). All the four expenditure items represent all the programmes, projects and activities in the 2017 Composite Annual Action Plan and

2017 Composite Budget, which were prepared from the DMTDP 2014-2017.

Table 2.3: Update on Expenditure from 2013 to 2017 Expenditure Item 2013

Baseline

(GH¢)

2017

Target

(GH¢)

2017

Actual

(GH¢)

2016

Target

(GH¢)

2016

Actual

(GH¢)

2015

Target

(GH¢)

2015

Actual

(GH¢)

2014

Target

(GH¢)

2014

Actual

(GH¢)

Compensation 598,246.80 1,508,880.48 1,508,880.48 1,357,992.43 1,297,882.43 1,222,193.19 850,736.43 1,099,973.87 773,785.25

Goods and Service 196,629.41 1,272,302.84 936,298.21 1,545,336.08 899,108.81 2,141,793.20 645,447.84 1,658,884.28 617,002.86

Investment 49,041.20 375,669.32 112,315.90 399,097.48 100,806.87 291,853.04 145,635.00 291,853.04 98,741.50

Assets 365,343.80 2,059,951.04 1,126,125.79 1,967,536.14 1,101,529.63 2,997,983.21 1,175,235.98 1,931,862.33 1,054,613.46

TOTAL 1,209,261.21 5,216,803.68 3,683,620.38 5,269,962.13 3,399,327.74 6,653,822.64 2,817,055.25 4,982,573.52 2,544,143.07


2.4 Update on Indicators and Targets

The NDPC in consultation with stakeholders has strategically devised twenty (20) core indicators and targets to track the performance of the

implementation of the 2017 Composite Annual Action Plan and the 2017 Composite Budget as well as the trend analysis of the implementation of

the DMTDP 2014-2017. Table 2.4 shows the performance indicators and targets for the implementation of 2017 Annual Action Plan and Composite

Budget. In general, the policy outcomes are affected by the delays in the release of the major funding sources (DACF and DDF) as they constitute

more than halve of the budgetary allocations to the Assembly.

15

Table 2.4: Performance of Core Indicators at the District Level No. Indicator (Categorised by GSGDA II Thematic Areas) 2013

Baseline

2017

Target

2017

Actual

2016

Target

2016

Actual

2015

Target

2015

Actual

2014

Target

2014

Actual

A PRIVATE SECTOR COMPETITIVENESS

1 Change in Yield of Selected Crops, Livestock and Fish (%):

a. Maize 60.1% 90.0% 79.2% 80.0% 70.5% 80.0% 68.3% 80.0% 65.2%

b. Rice (Milled) 45.2% 70.0% 60.1% 60.0% 55.1% 60.0% 50.3% 60.0% 46.5%

c. Cassava 50.5% 70.0% 61.5% 70.0% 58.4% 70.0% 55.2% 70.0% 51.2%

d. Yam 10.3% 20.0% 15.2% 20.0% 11.8% 20.0% 12.5% 20.0% 10.7%

e. Pineapple 5.2% 10.0% 7.0% 10.0% 7.4% 10.0% 6.1% 10.0% 5.8%

f. Pawpaw 2.1% 8.0% 2.5% 8.0% 2.5% 8.0% 2.2% 8.0% 2.2%

g. Mango 9.9% 20.0% 13.1% 20.0% 12.3% 20.0% 12.2% 20.0% 10.3%

h. Banana 40.5% 60.0% 51.5% 60.0% 48.1% 60.0% 45.4% 60.0% 43.5%

i. Fish 15.1% 20.0% 22.0% 20.0% 20.0% 20.0% 17.1% 20.0% 15.1%

j. Livestock 25.5% 50.0% 38.5% 50.0% 34.3% 50.0% 30.3% 50.0% 26.2%

2 Proportion/Length of Roads Maintained/Rehabilitated:

a. Trunk Roads (in km) NA NA NA NA NA NA NA NA NA

b. Urban Roads (in km) NA NA NA NA NA NA NA NA NA

c. Feeder Roads (in km) 21.4km 50km 50km 40km 97km 30km 30km 30km 30km

3 Percentage (%) Change in Number of Households with Access to Electricity 8.0% 10.0% 9.0% 10.0% 8.9% 10.0% 8.7% 10.0% 8.5%

4 Hectares of Degraded Forest, Mining, Dry and Wet Lands Rehabilitated/Restored:

a. Forest 0.02ha 0.50ha 0.03ha 0.50ha 0.02ha 0.50ha 0.02ha 0.50ha 0.02ha

b. Mining 0.01ha 0.50ha 0.02ha 0.50ha 0.01ha 0.50ha 0.01ha 0.50ha 0.01ha

c. Dry and Wetland 0.01ha 0.50ha 0.01ha 0.50ha 0.01ha 0.50ha 0.01ha 0.50ha 0.01ha

5 Change in Tourist Arrivals (%) 0 2 0 2 0 2 0 2 0

6 Tele density/Penetration Rate NA NA NA NA NA NA NA NA NA

B HUMAN RESOURCE DEVELOPMENT

7 HIV/AIDS Prevalence Rate (Percentage (%) of Adult Population, 15-49 Yrs. HIV Positive) 0.21% 0.05% 0.06% 0.05% 0.07% 0.05% 0.09% 0.05% 0.19%

8 Maternal Mortality Ratio (No. of Deaths due to Pregnancy and Childbirth per 100,000 Live Births) 0.002 0.000 0.001 0.000 0.001 0.000 0.001 0.000 0.000

9 Under-Five Mortality Rate (No. of Deaths occurring between Birth and Exact Age Five per 1,000 Live

Births)

0.006 0.000 0.003 0.000 0.004 0.000 0.004 0.000 0.005

10 Malaria Case Fatality in Children under Five Years per 10,000 Population 0.003 0.000 0.001 0.000 0.002 0.000 0.002 0.000 0.001

11 Percent of Population with Sustainable Access to Safe Water Sources 45.0% 60.0% 60.0% 55.0% 55.0% 55.0% 50.0% 55.0% 48.0%

12 Proportion of Population with Access to Improved Sanitation (Flush Toilets, KVIP, Household Latrine) 25.0% 30.0% 30.0% 30.0% 29.0% 30.0% 28.0% 30.0% 27.0%

13 a. Gross Enrolment Rate (Indicates the Number of Pupils/Students at a given Level of Schooling-

regardless of age - as Proportion of the Number Children in the Relevant Age Group):

- Primary 85.5% 95.0% 85.9% 95.0% 87.7% 95.0% 87.7% 95.0% 85.9%

- JHS 75.5% 90.0% 77.7% 90.0% 78.9% 90.0% 78.8% 90.0% 76.4%

- SHS 55.6% 70.0% 79.5% 70.0% 56.1% 70.0% 56.2% 70.0% 55.9%

b. Net Admission Rate in Primary Schools (Indicates Primary One Enrolment of Pupils Aged 6 years) 65.7% 95.0% 75.7% 95.0% 71.1% 95.0% 68.0% 95.0% 78.3%

14 Gender Parity Index (Ratio between Girls’ and Boys’ Enrolment Rates, the Balance of Parity is 1.00) 0.89 1.00 0.91 1.00 0.89 1.00 0.89 1.00 0.91

15 Proportion of Unemployed Youth benefiting from Skills/Apprenticeship and Entrepreneurial Training 5.0% 10.0% 8.0% 10.0% 6.5% 10.0% 6.0% 10.0% 5.0%

16

No. Indicator (Categorised by GSGDA II Thematic Areas) 2013

Baseline

2017

Target

2017

Actual

2016

Target

2016

Actual

2015

Target

2015

Actual

2014

Target

2014

Actual

C GOOD GOVERNANCE AND CIVIC RESPONSIBILITY

16 Total Amount of Internally Generated Revenue 204,173.98 491,164.80 389,758.44 470,018.76 365,320.96 281,600.88 712,251.55 420,477.96 424,131.10

17 Amount of Development Partner and NGO funds contribution to DMTDP Implementation 10,000.00 30,000.00 25,000.00 30,000.00 25,000.00 20,000.00 20,000.00 20,000.00 5,000.00

18 Percentage (%) of DA Expenditure within the DMTDP Budget

(How much of DA’s Expenditure was not in the Annual Budget?)

100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0%

19 Number of Reported Cases of Abuse (Children, Women and Men) 234 100 141 100 185 100 123 100 213

20 Police Citizen Ratio 1:4,864 1:500 1:3,378 1:500 1:3,576 1:500 1:3,800 1:500 1:4,053


17

2.5 Update on Critical Development and Poverty Issues

This section provides the update of the critical development and poverty issues being

implemented in the District. These include Ghana School Feeding Programme, Capitation

Grants, National Health Insurance Scheme, Livelihood Empowerment Against Poverty

(LEAP) Programme, National Youth Employment Program, One District-One Factory

Programme, One Village-One Dam Programme, One Constituency-One Million Dollars

Programme, Planting for Food and Jobs Programme, Free SHS Programme, National

Entrepreneurship and Innovation Plan (NEIP) and Implementation of Infrastructural for

Poverty Eradication Programme (IPEP). In order to provide lasting solutions to the

challenges identified, policy recommendations have been provided under each section.

Table 2.5: Update on Critical Development and Poverty Issues in 2017 Critical Development

and Poverty Issues

Allocation

GH¢

Actual

Receipt GH¢

No. of Beneficiaries Remarks

Targets Actuals

Male Female Total

Ghana School Feeding

Programme 210,000.00 217,776.00 5,000 2,241 2,296 4,537

Timely release of the

School Feeding Grants

Capitation Grants 198,957.24 198,957.24 40,000 16,365 17,729 34,094 Timely release of the

Capitation Grants

National Health

Insurance Scheme 500,000.00 458,900.00 50,000 15,253 21,585 36,838

Provision of Office

Accommodation

Livelihood

Empowerment Against

Poverty (LEAP)

Programme

72,459.00 72,459.00 3,000 845 1,327 2,172

Provision of adequate

logistics

National Youth

Employment Programme 950,000.00 600,000 300 117 75 192

Timely payment of

Allowances to beneficiaries

One District-One

Factory Programme NA NA 100 - - -

Identification of Factories

in progress

One Village-One Dam

Programme NA NA 100 - - -

Yet to be implemented in

the District

One Constituency-One

Million Dollars

Programme

3,000,000.00 - 100,000 - - - Yet to be implemented in

the District

Planting for Food and

Jobs Programme 75,000.00 50,000.00 30,000 11,928 7,348 19,276

Timely provision of

Seedlings

Free SHS Programme 1,323,000.00 - 770 441 233 674 Timely release of the Free

SHS Grant

National

Entrepreneurship and

Innovation Plan (NEIP)

NA NA 50,000 - - - Yet to be implemented in

the District

Implementation of

Infrastructural for

Poverty Eradication

Programme (IPEP)

NA NA 50,000 - - - Yet to be implemented in

the District

Others

Sensitization Workshops

on LGS Protocols (SoS,

CoS, CoC, SDS, PMS, OM) 50,000.00 20,000.00 160 54 97 151


Capacity Building Grants

Capacity Building

Programmes 100,000.00 60,000.00 160 54 97 151


Capacity Building Grants


18

2.6 Evaluations Conducted, Their Findings and Recommendations

Evaluation plays a vital role in the life of every project implementation as the feedback

always determines the success or failure of the project. Therefore, the evaluation of the

achievements of the 2017 Composite Annual Action Plan was conducted in two phases

that is before (Ex-ante Evaluation) and after (Terminal evaluation) the implementation of

the programmes, projects and activities based on the M&E Calendar and Budget. This

was performed by the DPCU with support from the collaborating Agencies and

Stakeholders.

The conduct of the evaluations involved scrutinizing the status-quo reports and the

analyzed data from both primary and secondary sources and comparing them with the

appraisal reports during and after the implementation of the year’s activities. Field

surveys including data collection, analysis, observations, presentation and reporting were

used to conduct the evaluation of the selected physical projects implemented in the year.

In addition, the DPCU and Stakeholders Forum were used to valid and confirm the data

before and after completion to ascertain if the intervention achieved its original objectives

and assess the overall changes caused by the implementation of the physical project.

From Table 2.6, 10 evaluations were conducted with for five Ex-ante Evaluations and the

other five for Terminal Evaluations.

The findings of the evaluation revealed that all the selected physical projects implemented

in the year, 2017, impacted positively on the quality life of the people in the District as

exhibited in Table 2.6. However, funding for the implementation of most projects are

lacking with respect to Central Government Transfers (DACF and DDF). It is therefore

recommended that funds should be released timely and adequately toward the

implementation of the 2018-2021 DMTDP. In addition, adequate funds should be made

readily available to conduct evaluations so as to improve decision making and provide

insights for effective programme, project and activity design and implementation in the

District.

19

Table 2.6: Update on Evaluations Conducted in 2017 Name of the

Evaluation

Policy/Programme/

Project Involved

Consultant or Resource Persons

Involved

Methodology Used Findings Recommendations

1. Ex-Ante

Evaluation

of

Physical

Projects

Construction of Physical Projects

including:

· Educational Facilities –

Classrooms, Teachers

Quarters, Institutional Latrines

· Health Facilities –Health

Centres, CHPS, Nurses

Quarters

· Water Facilities – Boreholes

· Sanitation Facilities –

Communal Toilet Facilities

· Roads

· District Co-ordinating Director

· District Planning Office

· District Budget Analyst

· District Finance Officer

· District Works Engineer

· Director, Ghana Health Service

· Director, Ghana Education Service

· Feeder Road Engineer

· Selected DPCU Members

· Assembly Members

· Community Water and Sanitation

Agency – Ashanti Region

· Field Surveys

including Data

Collection and

Analysis

· Observations

· Presentations

· Dissemination

· Report Writing

· Low Teachers’ conduct hours

· Low students’ attendance to school

· Low access to quality healthcare

· Low access to potable water

· Low access to improved sanitation

facilities

· High cost of transportation

· Provision of conducive environment for teaching and

learning (Classrooms, Teachers Quarters, Institutional

Latrines) to improve conduct hours and students

attendance

· Provision of Health Facilities (Health Centres, CHPS,

Nurses Quarters) to increase access to quality

healthcare

· Provision of water facilities (boreholes and mechanised

boreholes) to improve access to potable water

· Reshaping of feeder road network to reduce cost of

transportation in the District

2. Terminal

Evaluation

of

Physical

Projects

Construction of Physical Projects

including:



Quarters, Institutional Latrines



Quarters

· Water Facilities – Boreholes


Communal Toilet Facilities

· Roads







· Director, Ghana Education Service

· Feeder Road Engineer


· Assembly Members

· Community Water and Sanitation

Agency – Ashanti Region

· Field Surveys

including Data

Collection and

Analysis

· Observations

· Presentations

· Dissemination

· Report Writing

· Increased in Teachers’ conduct

hours from 3 hours in 2013 to 5

hours in 2017

· Increased in students’ attendance

from 32,546 in 2013 to 34,444 in

2017 representing 5.6% change

· Improved coverage access to

quality healthcare from 1:15

communities in 2013 to 1:9

communities in 2017

· Access to potable water coverage

increased from 45.0% in 2013 to

60.0% in 2017

· Access to improved sanitation

facilities increased from 25.0 % in

2013 to 30.0% in 2017

· Length of feeder road improved

from 200.0km in 2013 to 273.4km

in 2017 representing 36.7

percentage

· Provision of conducive environment for teaching and

learning (Classrooms, Teachers Quarters, Institutional

Latrines) to improve conduct hours and students

attendance

· Provision of Health Facilities (Health Centres, CHPS,

Nurses Quarters) to increase access to quality

healthcare

· Provision of water facilities (boreholes and mechanised

boreholes) to improve access to potable water

· Reshaping of feeder road network to reduce cost of

transportation in the District

· Funds should be released timely and adequately toward

the implementation of the 2018-2021 DMTDPs

(Composite Annual Action Plans)

· In addition, adequate funds should be made readily

available to conduct evaluations so as to improve

decision making and provide insights for effective

programme, project and activity design and

implementation in the District


20

2.7 Participatory Monitoring and Evaluation Undertaken and Their Results

Participatory Monitoring and Evaluation (PM&E) refers to the practice where all key stakeholders are directly involved in the M&E design and

implementation process. For the 2017 under review, the District conducted PM&E using Community Score Card and Participatory Expenditure

Tracking Surveys in the implementation of 2017 Composite Annual Action Plan. The key stakeholders who participated in the two PM&E

through the stakeholders’ analysis included Traditional Authorities, Assembly Members, Unit Committee Members, Opinion Leaders,

Contractors, Heads of Decentralised Departments and other Agencies, Political Parties (NPP and NDC), Civil Society Organisations, Religious

Bodies, Financial Institutions, Artisans, Communities and Media. The details of the conduct of the PM&E is presented in Table 2.7.

Table 2.7: Update on PM&E Conducted Name of the

PM&E Tool

Policy/Programme/

Project Involved

Consultant or Resource Persons

Involved

Methodology Used Findings Recommendations

1. Participatory

Expenditure

Tracking

Surveys

(PETS) on

Public

Financial

Management

Organisation of Social

Accountability Programmes in

the area:

· External Funding Sources

· Internal Funding Sources

· Expenditure incurred on

the implementation of

Programmes, Projects and

Activities






· Town Hall Meeting

using Public

Financial

Management

Template (PFM)

· Public Hearings

· Field Surveys

· Observations

· Report Writing

· Delay in the completion of projects

· Delay and inadequate transfer of funds

from Central Government Transfer

· Low mobilisation of Internally Generated

Funds

· Low communal spirit in the

implementation of self-help projects

· Funds should be released timely and

adequately toward the implementation of

the 2018-2021 DMTDPs (Composite

Annual Action Plans)

· Ensuring effective implementation of

revenue Improvement Action Plans

· Organisation of sensitisation

programmes for community self-help

projects

2. Community

Score Card

(CSC) on

Physical

Projects

Construction of Physical

Projects including:



Quarters, Institutional

Latrines



Quarters

· Water Facilities –

Boreholes


Communal Toilet

Facilities

· Roads







· Director, Ghana Education

Service


· Assembly Members

· Traditional Authorities

· Unit Committee Members

· Opinion Leaders

· Contractors

· Other Key Stakeholders

· Site Meetings

· Observations

· Projects Reporting

· Delay in the completion of projects

· Low hiring of communal labour for

projects by Contractors

· Low payment of Internally Generated

Funds

· Inadequate provision of Social Amenities

such as education, health, water, sanitation,

energy, transportation, employment and

among others

· Provision of adequate funds for

completion of projects

· Identification of technical skills needed

by Contractors in the communities

· Organisation of sensitization programmes

on Internally Generated Funds

· Provision of Community Social

Amenities such as education, health,

water, sanitation, energy, transportation

and employment


21

3.0 CONCLUSION AND THE WAY FORWARD

This section summarizes the 2017 Annual Progress Report by exhibiting the key issues

addressed and those yet to be addressed as well as the recommendations for successful

implementation of subsequent Composite Annual Action Plans (CAAP). The details are

outlined in the sub-section 3.1 and 3.2.

3.1 Summary of Key Issues Addressed in 2017 and Those Yet to be Addressed

In the course of implementation of the 2017 Composite Annual Action Plan, the

following key issues were identified and addressed successfully in 2017, which need to be

sustained for subsequent years.

· Funds for Monitoring and Evaluation activities were provided quarterly for the

District Monitoring Team to conduct the exercise with ease. This provided funds

for Quarterly M&E Reporting and the payment of Day Trip Allowances.

· Logistics in form of fuel, stationery and other Monitoring and Evaluation

materials were provided timely for the conduct of the M&E exercise in the

District. This provided solution to the logistical challenge raised by the District

Monitoring Team.

· Funds were released for the 10 Decentralised Departments of the Assembly to

carry-out their mandated programmes, projects and activities in the 2017

Composite Annual Action Plan. This addressed the challenge of lack of funds for

Departments to carry-out their activities in the 2017 CAAP.

However, the implementation of the 2017 Composite Annual Action Plan was challenged

with the following key issues which are yet to be addressed, possibly in 2018.

· Lack of assigned permanent vehicle for Monitoring and Evaluation of

programmes, projects and activities in the District. This pending issue is yet to be

rectified by management of the District Assembly.

· Inadequate and untimely release of DACF has negatively affected the

implementation of programmes, projects and activities in the District. This issue is

yet to be resolved by the District Assemblies Common Fund Administrator.

· The delay in the release of DDF for 2013 and 2014 have deferred the

implementation of DDF sourced projects and capacity building programmes in the

2017 Annual Action Plan. This challenge is yet to be addressed by the DDF

Secretariat under the Ministry of Local Government and Rural Development.

22

3.2 Recommendations

In conclusion, the way forward to address the challenges faced in the Monitoring and

Evaluation activities, in addition to those yet to be addressed, include the following.

· Provision of permanent vehicle for Monitoring and Evaluation exercise in the

District will help to improve the routine inspection and supervision of

programmes, projects and activities.

· Based on the challenges identified in the implementation of DACF programmes,

the Assembly recommends timely and adequately release of DACF to finance the

plan and budget implementation in the District.

· Based on the infrastructural challenges identified in the District, the Assembly

recommends timely release of DDF for 2013 and 2014 to finance the

implementation of infrastructural gaps identified.

· Regular reshaping of road network in the District will improve Monitoring and

Evaluation exercise.

· Organisation of Monitoring and Evaluation training programmes by the National

Development Planning Commission (NDPC) to equip District Monitoring Teams

with the required knowledge and experience.

· Setting-up DPCU Fund to promote the functionality of DPCU as enshrined in the

Local Governance Act 936, 2016 and the National Development Planning

(System) Regulations, LI 2232, 2016.

ahafo-ano south district assembly · source: dpcu-aasda, january, 2018 . 3 1.3 challenges...

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