agm 2013 swindon rfc agm 2013 please find a seat
TRANSCRIPT
AGM2013Swindon RFC AGM 2013
Please find a seat
Welcome to the
SRFC AGM 2013
AGM2013
• 1. Chairman's welcome. Approval of last year’s minutes• 2. Chairman's review of the year. Focusing on our
achievements.• 3. Mini and Junior Chairman report• 4. Director of Rugby report• 5. Financial report• 6. Development plan going forward• 7. Club structure and encouragement of volunteers• 8. Incorporation vote and proposal of new rules• 9. Election of officers• 10. Q&A
Agenda
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Chairman's Report
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• 1. Senior playing• 2. Mini and Junior.• 3. Facilities development• 4. Fundraising• 5. Coaching outreach
Main points
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Senior Playing
AGM2013Senior sides performance
Senior sides performed well in all their respectively leagues
• 1XV finished 4th in the league and put in some great performances
• 2XV again performed well in a league brim full of 1XVs
• 3XV again performed well and turned in some good performances
• No Colts this year – Long term solution under investigation
AGM2013Coaching changes
Difficult transition, but the new team have picked up and now performing well
• Neil Loader and Alan Low have departed • New team has been appointed• John Brown (Topper) has been appointed as
Director of Rugby• Sean Lynn has been appointed as Head Coach
AGM2013
Mini and junior
AGM2013Mini and Junior highlights
Numbers of players and coaches increasing rapidly
• Numbers increasing in the Mini section in particular• Great performances in all festivals by Minis• Junior sides are turning in good performances and wins• Biggest ever Swindon Mini Festival was held in October• First Swindon Junior 7s held in September (U14s)• Summer camp held in August• SRFC staff coached and coaching in local schools (Primary
and Secondary) - Tournament to held next year• Coach numbers increasing
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Development
AGM2013New field
New field has been converted to playing field with improved drainage, graded, levelled and grassed
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Fundraising
AGM2013Initiatives raised by members
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Coaching outreach
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Mini and junior Chairman’s Report
AGM2013Mini and Junior highlights
Numbers of players and coaches increasing rapidly
• Numbers increasing in the Mini section in particular 10% increase compared to last year.
• Under 7s and 8s win Swindon festival. Under 7s win Lexus festival. Under 8s win Melksham festival and are the “B” team are runners up
• Junior sides are turning in good performances and wins• Biggest ever Swindon Mini Festival was held in October - £1200 raised
for development fund• First Swindon Junior 7s held in September (U14s) £300 raised for
development fund• Summer camp held in August• SRFC staff coached and coaching in local schools (Primary and
Secondary)• Tournament to held next year• Coach numbers increasing – 30% increase comparedf to last year.• Gap at under 13s level – Hope to fill next year
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Director of Rugby
Report
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Financial Report
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Bar Sales £186.9kCost of Sales (£97.8k)Gross Profit £89.1kNet Other Income £65.4kGross Surplus £154.5kTotal Costs (£190.8k)Net Deficit (£36.3k)
Bar Sales £149.5kCost of Sales (£78.2k)Gross Profit £71.3kNet Other Income £52.3kGross Surplus £123.6kTotal Costs (£152.6k)Net Deficit (£29.0k)
Bar Sales £147.9kCost of Sales (£71.5k)Gross Profit £76.4kNet Other Income £65.8kGross Surplus £142.2kTotal Costs (£151.8k)Net Deficit (£9.6k)
2011/12 (15 months)
2011/12 (Annualised)
2012/13
Waterfall Analysis of Movement in Net Deficit from 2011/12 to 2012/13
Reporting another deficit but there has been a big improvement in financial performance in general. Only a handful of negative indicators to report.
AGM2013
Comfort & Drink
Break
AGM20132012/13 Accounts – Key Messages
Financials improving but more needs to be done
• Improvement in Gross Profit Margin• Turnover down but cost of sales lower• Reflects new brewery deal
• Costs kept under control year on year• However still some large expenditure that needs further
attention• Cash flow remains an issue following on from issues that
started arising last year• Led to need to obtain a bank loan to address cash flow
issues – still less than total of all stresses last year• Continually managing on our overdraft due to volatility in
weekly income• Seasonal costs managed from a separate account
• May need to review cash position again in a few months if we have another bad winter
AGM20132013/14 Financial Focus
We understand our cost base with some certainty, however we need to increase our income streams other than just bar turnover
• Mini & Junior rugby section self sufficient• Expenditure lower than senior section
• Membership and fund-raising doesn’t cover senior rugby costs• 1st XV promotion would add further expenditure
• 7’s Festival in July was a big success and we will be looking to make this a bigger and better event
• There needs to be a focus on increasing turnover• Particularly as we’re benefitting from improved GP
• Heating & lighting costs need to be made more sustainable• Majority of other costs can’t be reduced much further
• We need a big focus on sponsorship and fundraising• Perimeter Boards, Programmes, Player Sponsoring• Need bar surplus for investment in facilities
• Sponsorship needs to be increased improve all seniors standards
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Development plan
AGM2013
Pitch 1
Pitch 2
Pitch 3
Club
Car park
Spare/TrainingPossible American
football
U6s to U12s pitches45 yrs lease (W/E only)
= flood light pole
Land desired usage
Ultimate goal to have 3 full size pitches, 2 floodlit with a spare training area/American football/mini football pitches.
AGM2013
N
C/Rooms
Gym
Hall
Main Bar
Changing Rooms
Gym
Hall
Main Bar
Our current facilities in their entirety are old and in poor repair. The buildings were originally constructed as prefabricated structures, which have been improved with brick structures over the years. Whilst we have everything we need there is an urgent need of repair, refurbishment and ultimately rebuild. As we are focused on delivering Rugby our priority is to upgrade our changing facilities to improve the quality of experience for Rugby players. In parallel we need to replace the boiler in the clubhouse to improve the heating system and improve efficiency.
Facilities Options – Background
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Scenario 1
Facilities improvement
Extend and improve existing
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C/Rooms
Facilities improvement – Most likely
This improvement allows the new facilities to be put into use and improve current facilities which will be most used.
Stratton St Margaret Pavilion
Phase 1 = Replace boiler and showers in current internal changing rooms
Phase 2 = Improve the existing changing rooms, add more showers, repair the roof, repair and improve toilet facilities and refurbish all paint work etc. Extend pavilion to facilitate 2 extra changing rooms with on suit facilities. Giving this facility 4 changing rooms of a good size.
New
Current club house
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Renovate existing pavilion and extend to add 2 further large changing rooms
Drawings - Draft
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Upgrade of existing facilities represents our best option from the a realistic point of view.
Financial summary - Buildings
Option 4 UpgradePlanning and drawings 1600
Renovation and extension Stratton Parish Pavillion
150000
New boilers in main clubhouse 26000Total 177600
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Scenario 2
Facilities improvement
4 changing room new build
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C/Rooms
Facilities improvement – New build
This improvement allows the new facilities to be put into use and improve current facilities which will be most used.
Phase 1 = Replace boiler and showers in current internal changing rooms
Phase 2 = Build new 4 changing room block including new plant and other equipment
Current club house
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New 4 changing room block
Drawings - Draft
Total length = 20900
Tota
l wid
th =
104
65
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Upgrade of existing facilities represents our best option from the a realistic point of view.
Financial summary - Buildings
Option 4 UpgradePlanning and drawings 1600
Renovation and extension Stratton Parish Pavillion
250000
New boilers in main clubhouse 26000Total 277600
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Club structure and
call for volunteers
AGM2013
Chair (E) V-Chair (E) Treas(E) Sec (E) Safegaurding M & J Membership Club Captain PR & S Club Manager
S.Cock VACANT S.Carr K.Bishop R.Sorrill P.Toogood L.Cock J.Courtney VACANT D.Kalynka
Chair TresurerS.Carr
Club Manager
D.Kalynka
Member S.Cock
Assistant Treasurer
VACANT
Fundraising VACANT
Chair P.Toogood
Vice Chair A.Grayson
Secretary S.Brookes
Members L.Cock
Safeguard R.Sorrill
PSLO S.George
CCC VACANT
Chair J.Brown
Vice Chair J.Courtney
Members Managers
Members Captains
Club Structure
Greater involvement of members, bigger voice and devolved responsibility
Executive committeePresident Chair V-Chair Treasurer Secretary M & J
D.Berry S.Cock VACANT S.Carr K.Bishop P.Toogood
Management committee
Commercial and Finance
Mini & Junior committee
Senior playing committee
AGM2013Volunteering
We need greater involvement to grow our club and secure a solid future for Rugby in Swindon
• Swindon RFC is our club and it belongs to our members. • We need members to come forward and give whatever help
they can• We need need the following committee positions filled:
– Vice Chair– Public Relations and Sponsorship
• And the following none committee positions:– Assistant Treasurer– Fundraising– Club Coaching Coordinator
Volunteering is fun and rewarding, it doesn’t need to take up too much of your time, just a few hours a week. Not just the above positions, but any help you can give
AGM2013
Incorporation
AGM2013Club rules following incorporation
• Swindon Rugby Club Limited now exists as a company
• Club rules will be largely unchanged• Each senior, ViP and life member will be
awarded a share for the duration of their membership. Voting rights implied. Other membership categories will not receive shares
• Implementation of exec committee as previously explained
AGM2013Club rules following incorporation
• Company directors will be appointed following this meeting and registered at companies house
• Transfer of the accounts to the new company will be from the 1st of July next year
• VOTE – to allow the committee establish the company, transfer assets and accounts between now and 1st July?
AGM2013Club rules following incorporation
A very necessary step for future development
• Directors of the club will be:• To be Elected today:
• Chairman, Vice Chair, Secretary, Safeguarding, PR & Sponsorship, Club Captain.
• Not elected today (but electable):• President – Dave Berry, Treasurer –
Steven Carr• Appointed (co-opted) directors: Director of
Rugby – John Brown, M&J Chair – Patrick Toogood.
AGM2013Section 1
Election of officers
AGM2013
• Led by Dave Berry as the elected official remaining
Election of officers
AGM2013Positions for re-election
Votes please
• Chairman – Stuart Cock• Vice Chair – Vacant• Secretary – Kevin Bishop• Membership Secretary – Lisa Cock• Safeguarding – Richard Sorrill• PR and Sponsorship – Vacant• Club Captain – James Courtney
AGM2013Closing remarks
Closing remarks
AGM2013Respecting the past
Over 100 years of history, identity and tradition.
AGM2013Making the most of the present
Making Rugby happen!!
AGM2013Developing the future
Securing 100 years of history, identity and tradition.
Pitch 1
Pitch 2
Pitch 3
Club
Car park
Spare/TrainingPossible American
football
U6s to U12s pitches45 yrs lease (W/E only)
= flood light pole
AGM2013Closing remarks
Q & A