agenda of the special budget meeting held …...2018/06/29 · agenda of the special budget meeting...

AGENDA

OF THE

SPECIAL BUDGET MEETING

HELD IN THE BOARDROOM

DOOMADGEE ABORIGINAL SHIRE COUNCIL

275 Sharpe Street

Doomadgee Qld 4830

On Friday 29TH June 2018

Doomadgee Aboriginal Shire Council – Special Meeting Agenda 29th June 2018

of 5

CONTENTS:

1. OPENING ........................................................................................................................ 3

2. ATTENDANCE ................................................................................................................ 3

4. APOLOGIES / LEAVE OF ABSENCE ............................................................................. 3

5. CEO REPORT ................................................................................................................. 3

8. CLOSURE OF MEETING ................................................................................................ 5


of 5

1. OPENING

Meeting Opened at 1:44pm

2. ATTENDANCE

Elected Members

Acting Mayor Jason Ned

Cr Dean Jupiter

Cr Scharrayne Foster

Staff

Lothar Siebert – Chief Executive Officer

Juanita Holden –Director of Corporate Services

Trudy Mellor – Governance Officer

4. APOLOGIES / LEAVE OF ABSENCE Nil

5. CEO REPORT

Agenda Reference: 5.02

Title: 2017/2018 Operational Plan Report

Executive Summary –. Report on the 2017/2018 Operational Plan

Recommendation:

That Council adopt the 2017/2018 Operational Report as presented.

Resolution No SM15-06/18

Moved Cr Jason Ned

Seconded Cr Dean Jupiter

That Council receive the 2017/2018 Operational Plan as presented. Carried


Title: 2017/2018

Executive Summary –. 2018/2019 Operational Plan

Recommendation:

That Council adopt the 2018/2019 Operational Report as presented.


Moved Cr Jason Ned


That Council adopt the 2018/2019 Operational Plan as presented. Carried


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Title: Code of Competitive Conduct

REPORT AUTHOR(S) Juanita Holden

REPORT APPROVED BY Lothar Siebert

DEPARTMENT Corporate Services

PURPOSE

To consider the application of the code of competitive conduct to Council’s identified business activities and to

adopt a competitive neutrality complaints process.

ISSUES

A review of Council’s operations has been conducted to ascertain its position in regard to the existence of prescribed or significant business activities and its obligations to apply the code of competitive conduct. The review has identified that;

There are no significant business activities.

There are no prescribed activities under Sect 47 (7) of the Local Government Act.

Council does not have a competitive neutrality complaints process. STRATEGIC IMPLICATIONS (Legislative, Financial, Risk, Environmental and Social)

Local Government Act S48 Competitive neutrality complaints (1) A local government must adopt a process for resolving competitive neutrality complaints. The following business activities were identified but are not deemed to be prescribed activities for the reasons provided.

Council’s roads operation is not a prescribed activity under the legislation as Council is only doing

sole invitee status work for DMR and its own work.

Council’s building certification activity is not prescribed under s38 of the Local Government Regulation 2012 and its current expenditure is below threshold.

Other business activities that are below the prescribed threshold. o Guest house

o Post Office

o Airport

o Water supply and sewerage o Waste management

Sect 47 (7) of the Local Government Act 2009 provides that “A local government must decide each financial year, by resolution, whether or not to apply the code of competitive conduct to a business activity prescribed under a regulation.” If Council chooses not to apply the code to a prescribed activity it must include the reason in the resolution. The risk of not maintaining compliance with the requirements of the Local Government Act is that Council may

face negative audit scrutiny.

REFERENCE TO CORPORATE PLAN

The provisions of Corporate Plan Goal 2 are consistent with addressing the issues identified with the code of

competitive conduct review.

Goal 2: Key Governance Goal – Administration and Corporate Services

Outcome: To provide timely, quality services to customers through effective and efficient administration of

Council affairs

Strategies

•Review Council’s Policies and Procedures and ensure they meet community expectations and legislative

requirements

•Effective policy implementation

•Effective legislative requirements

CONSULTATION

Consultation has occurred with all relevant Council Staff, in conjunction with the Mead Perry Group

Governance review.


of 5

ATTACHMENTS

1. Competitive Neutrality Complaints Process

Recommendation:

That pursuant to Section 47 of the Local Government Act 2009, Council will not apply the code of competitive

conduct to its identified business activities for the 2017/2018 financial year.

That Council adopt a completive neutrality complaint process as presented.


Moved Cr Scharrayne Foster


That Council adopt a Competitive Neutrality Complaints Process as presented. Carried


Title: Audit Committee – Independent Chair

Executive Summary – Council has previously adopted an Audit Committee Charter. It has been discussed

that an Independent Chair would be sourced for the Doomadgee Aboriginal Shire Council Audit Committee.

Recommendation:

That Scott Mead from the Mead Perry Group be engaged as the Independent Chair for the Doomadgee

Aboriginal Shire Council Audit Committee.


Moved Cr Scharrayne Foster


That Council appoint Scott Mead from the Mead Perry Group as the Independent Chair for the

Doomadgee Aboriginal Shire Council Audit Committee. Carried

8. CLOSURE OF MEETING

The Meeting closed 2:08pm

_________________________ Jason Ned

Acting Mayor

Doomadgee Aboriginal Shire Council


2017/18Work Completed in Operational Plan

Progress Report Report DatePercent CompletedDepartment Quarter

Governance

Goal 1: Financial Management

1.1 - Effective and efficient management of all financial matters

Activity: Facilitate SustainableFinancial Management

Performance Measure: Internal Audit Completed – Risks Identified and Resolved

Council has incorporated strategies to reduce outstanding internal audit risks

Corporate Services 28/06/201890 %

1.2 - Effective grants management

Activity: Source additional funding opportunities

Performance Measure: Monthly report to Council on outcomes

Council has sourced addittional funding for specific programs. This will be ongoing as more detailed furture planning has been put in place.

Governance 28/06/201890 %

1.3 - Accurate and timely financial reporting

Activity: Facilitate Sustainable Financial Management

Performance Measure: Timeliness, Quality, Free from Error Reporting

Due to staffing issues, Council engaged KPMG to assist with the previous years financials. Due to loss of Corporte knowledge, the financials were late. Council has now entered into a shared services agreement with Burke Shire Council (3 year contract) to assist with the implementation of sustainable financial management. Ongoing Management of this project will be reported.


1.4 - Maximise revenues in accordance with Council’s Revenue Policy

Activity: Effective Policy and Revenue Raising Strategy

Performance Measure: Monthly report to Council on outcomes

Council continues to strive for continual improvement in this area. This will be an ongoing Strategy.


Monday, 25 June 2018 Page 1 of 13


1.6 - Effective and appropriate Council enterprises

Activity: Review all leasing arrangements to ensure they are in order

Performance Measure: Completed by September 2017

Leasing arrangements have been reviewed. This will an ongoing Strategy.Corporate Services 28/06/201880 %

Goal 2: Administration and Corporate Services

2.1 - Review Council’s Policies and Procedures and ensure they meet community expectations and legislative requirements

Activity: Review all Council’s Policies and Procedures

Performance Measure: Full Review to be Completed by November 2017

Council engaged The Mead Perry Group to undertake a full Governance Review.

Governance 30/06/2018100 % 4th Month

2.2 - Effective policy implementation

Activity: Implementation of Council’s Policies and Procedures

Performance Measure: Policy and Procedure Manuals to be distributed to all staff and Councillors by December 2017

As policies and procedures are reviewed, updated and adopted, policies are distributed to staff. Policies are updated on Council website and Intranet. This Strategy will remain as ongoing. This will be an ongoing Strategy.


2.3 - Decisive Councillor Leadership

Activity: Fortnightly sessions to be held for Councillors

Performance Measure: Councillors to attend 70% of internal training sessions

Councillors are updated on all Governance requirements at Council Meeting or informal sessions. This will be an ongoing Strategy.

Governance 28/06/2018100 %

2.4 - Effective legislative requirements

Activity: Complete Internal Audit on Legislative Requirements

Performance Measure: Completed by October 2017 Monthly reports to Council

Council engaged The Mead Perry Group to undertake a full Governance review.


2.5 - Enhance Council’s communication and decision making through appropriate public relations and community consultation process



Activity: Newsletters to inform Community of Councils processes and projects

Performance Measure: Quarterly Newsletter

No newletters were completed at a Governance Level. This Stategy will be implemented in 2018/2019

Community Services 28/06/20180 %

2.6 - Review and enforce Local Laws and Regulations to address local issues

Activity: Summarise Local Laws Implementation of Local Laws

Performance Measure: Local Laws Summarised and distributed throughout the Community – Completed by December 2017 Implementation of Local Laws through the Community - Ongoing

All Local Laws have been summarised ready for Community distribution.Governance 28/06/2018100 % 2nd Month

Goal 3: Human Resources

3.1 - Ensure workforce make-up best fits Council’s priorities, workloads and budget

Activity: Complete full review of Corporate Structure

Performance Measure: Completed by August 2017

Corpoarte Structure has been reviewed and updated.All Departments 28/06/2018100 % 1st Month

3.2 - Endorse and foster cross skilling in order to minimise need for specialists and to ensure full utilisation of staff

Activity: Performance Appraisals completed for all staff

Performance Measure: Completed by June 2018

Council engaged The Mead Perry Group to assist with the implementation of HR Activities. Performance Appraisals have been performed on a number of staff and a more robust structure has been implemented. This Strategy will be ongoing.

All Departments 28/06/201880 % 4th Month

3.4 - Maintain accurate and confidential staff records

Activity: Human Resources Officer engaged

Performance Measure: Human Resources Officer on site at Doomadgee Office by September 2017

Council has worked hard to recruit a number of high level staff. Due to the unavailability of staff housing, this has proved difficult. Council has been provided with assistance from the Mead Perry Group on a number of HR Issues. This Strategy will be ongoing.




3.5 - Ensure all staff have access to appropriate training

Activity: Training Needs Analysis Completed

Performance Measure: Analysis Completed by December 2017 Training Needs Identified

Due to limited resources this Strategy has been postponed until 2018/2019.Human Resources 28/06/20180 %

3.6 - Maintain a safe and healthy workplace for all employees and other persons affected by Council operations

Activity: Engage Work Place Health and Safety Consultant

Performance Measure: Council Safe Plan commenced by December 2017

Council has engaged a Work Place Health and Safety Consultant. All policies and procedures have been review and ready for adoption. Consultant has started on site visits.

Governance 30/05/2018100 % 3rd Month

74.4Average Percentage Work Completed for this Section %



Community

Goal 4: Arts and Culture

4.1 - Develop an Arts and Cultural Policy

Activity: Develop Council Arts and Cultural Policy


Due to limited resources this Strategy has been put on hold.Community Services 28/06/20180 %

4.2 - Facilitate the establishment and maintenance of an appropriate library service

Activity: Continual improvement of Library Service

Performance Measure: Ongoing

Due to limited resources this Strategy has been put on hold until 2018/2019Community Services 28/06/20180 %

4.3 - Support artistic and community involvement in the arts

Activity: Source Funding Opportunities


Council is sourcing addittional fnding opporunties as they come available. Ongoing


4.4 - Effective administration of the Regional Arts Development Fund (RADF)

Activity: Continual Improvement of RADF Administration

Performance Measure: Monthly reporting to Council

On GoingCommunity Services 28/06/201880 %

4.5 - Facilitate, in partnership with the community and key stakeholders, the preservation of the history of the Shire

Activity: Source funding opportunities to develop a program for preservation of Shire History


OngoingCommunity Services 28/06/201870 %

4.6 - Provide space, time and resources for the purpose of exhibition/sale of local art

Activity: Source funding opportunities for an Arts and Culture Centre


Council is actively seeking fundingCommunity Services 28/06/201850 %

4.7 - Support and promote appropriate events and festivals within the Shire



Activity: Continue to support events and festivals in line with Budget availability

Performance Measure: Ongoing Report to Council on requests

Council has supported the establishment of a Sports and Social Club for the Community

Community Services 28/06/2018100 % 3rd Month

4.8 - Encourage and support the development of programs for traditional language teaching and use

Activity: Source funding opportunities

Performance Measure: Ongoing Reporting to Council on availability of funding


4.9 - Facilitate programs/projects for recording of local languages and personal stories

Activity: Source funding opportunities

Performance Measure: Ongoing Reporting to Council on availability of funding


4.10 - Facilitate the development of support programs/projects for preservation of traditional culture

Activity: Source funding opportunities to develop a program for preservation of Shire History






Disaster Management

Goal 5: Disaster Management

5.1 - Ensure that there is sufficient funding for emergency services

Activity: Develop Budget for Emergency Services in line with funding

Performance Measure: Budget Develop Ongoing Support

Budget developed for Emergencey Services for the 2017/2018 Financia Year. This Strategy will be ongoing.

Governance 28/06/2018100 % 1st Month

5.2 - Facilitate effective counter disaster planning in conjunction with the community, emergency service organisations and other stakeholders

Activity: Annual Review of DMP Local Disaster Management Committee formed and established

Performance Measure: DMP Reviewed by September 2017 LDC established by September 2017

Annual Review of the DMP has started. All Stakeholders have received a copy of the DMP. Follow up with continue in the 18/19 Financial Year


5.3 - Counter disaster and other emergency contingency plans promoted to the community and visitors to the Shire

Activity: Community Clean Up of hard Materials prior to Cyclone Season

Performance Measure: Completed by December 2017

Council has been proactive in cleaning up the community prior to Storm Season. This is an ongoing Strategy.


5.4 - Ensure airport security in compliance with Aviation Transport requirements

Activity: Airport Upgrade


OngoingEngineering 28/06/201870 %




Economic Development

Goal 6: Economic Development

6.1 - Encourage private enterprise development to maximise employment opportunities and development in the Shire

Activity: Establishment of a Sport and Recreation Club

Performance Measure: Community Survey completed by August 2017 Consultation with Departmental Stakeholders completed by December 2017

Establishment of the Doomadgee Sports and Rec Club has been completed. Local Committee has been setup.

Community Services 28/06/2018100 % 3rd Month

6.3 - Facilitate the preparation of a scoping study for a Shire Tourism Development and Promotion Plan

Activity: Source Funding Opportunities


This Strategy has been put on hold due to limited resources. Will be implemented in the 2018/2019 Plan


6.4 - Facilitate liaison/consultation with educational institutions and other stakeholders to support initiatives that will enhance the employability of local people, including the provision of appropriate training, education and employment networking initiatives that support existing and future industries

Activity: Facilitate ongoing relationship with My Pathway to enhance the employability of local people

Performance Measure: Ongoing Quarterly Meetings with My Pathways Quarterly reports to Council

DASC and My Pathway have continued to grow the relationship between the 2 organisation. Many clients are performing their activities at Council. Monthly meetings have been facilitated for the JV. This Strategy will be ongoing.





Environment

Goal 7: Environmental Protection

7.1 - Facilitate the development of a Shire Environmental Development Plan

Activity: Develop Environmental Development Plan


This Strategy on hold due to limited resources until 18/18Community Services 28/06/20180 %

7.2 - Facilitate the formation of an Environmental Action Group

Activity: Formation of an Environmental Action Group


Due to limited resources this Straegy has been put on hold until 18/19.Community Services 28/06/20180 %

7.3 - Develop and promote policies to preserve and promote the natural environment while increasing local community involvement in its management

Activity: Develop policies and appropriate local laws to ensure the coverage of noxious and environmental weed are contained in the Shire

Performance Measure: Ongoing Commencing the Post State Review of the Plan

Local Law No3 and Local Law No 7 have been adopted by Council. Officers are working on consultation with the community.

Community Services 28/06/2018100 % 1st Month

7.4 - Continually update, with partners, a Pest Identification and Management Plan, and action recommendations of that plan

Activity: Develop a Pest Identification and Management Plan

Performance Measure: Implementation following State Review

The current Pest Management Plan is currenlty under review. Due to limited resources this Strategy has been postponed until 18/19


7.8 - Develop policy to ensure that development is designed to meet user needs and cause minimal impact upon others and the environment

Activity: Ensure Planning Scheme takes into account impact upon others and the environment


Council has worked with DATSIP on the current Planning Scheme. Council has adopted the various changes. Waiting for DATSIP for final design

Community Services Engineering

28/06/201880 %




Infrastructure

Goal 9: Development, Maintenance and Replacement

9.1 - Develop and implement programs for the design, construction and maintenance of roads, streets, footpaths, Council buildings, public conveniences, bridges and related drainage systems

Activity: Works Plan Developed


OngoingGovernance 28/06/201850 %

9.2 - Maintain clean, safe, secure and adequate water supply ensuring that all legislative requirements are met

Activity: Develop and Implement Drinking Water Quality Management Plan


Drinking Water Quality Management Plan has been developed. OngoingEngineering 28/06/201880 %

9.4 - Manage the operation of associated activities such as work depots, workshops and plant fleets to facilitate efficient and effective provision and maintenance of Shire infrastructure

Activity: Works Plan Developed



9.5 - Facilitate the development of flood mitigation plans and the provision and maintenance of necessary flood mitigation works

Activity: Flood Mitigation Study

Performance Measure: Commence by June 2018

Due to limited resouces this Strategy has been postponed until 19/20Engineering 0 %

9.8 - Ensure workplace health and safety obligations are monitored and met

Activity: Policies and Procedures are in place


WPHS Consultatnt has been engaged. Policies and Procedures have been reviewed and ready for adoption. Consultant will visit on site 4 times a year.

All Departments 28/06/2018100 % 3rd Month




Community and Human Services

Goal 10: Community and Human Services

10.1 - Ensure Council is always an effective advocate for the community

Activity: Storage Shed for Community Services Equipment


Due to limited resources this project has been postponed until 18/19Community Services 28/06/20180 %

10.2 - Facilitate public access to a swimming pool

Activity: Development of Plan


The Swimming Pool is run by Education Qld. They have made public notices of when the pool is accessible.

Community Services 28/06/2018100 % 4th Month

10.3 - Facilitate the provision of television, telephone and radio communication services in response to community needs

Activity: Development of Plan


Council has sourced funding to fix the telecommunication issues that the community is facing. This project will be finished in 2019.





Public Health

Goal 11: Public Health

11.1 - Develop a Health Portfolio link with Qld Health CEO

Activity: Engage with Qld Health

Performance Measure: 4 meetings a year

Council and Qld Health have established a very good working relationship. This Strategy will be ongoing.

Elected Members 28/06/2018100 % 4th Month

11.2 - Work with partners to ensure that adequate health programs, inspections and education are focused on lifting overall community health standards

Activity: Involvement in stakeholder discussions by Council Officers and Elected Members


Council is invloved with the Technical Working Group Meetings. This Strategy will be ongoing.

All Departments Elected Members

28/06/2018100 % 4th Month

11.3 - Facilitate the development of a Disabilities Action Plan

Activity: Work with partner agencies

Performance Measure: Ongoing Support

Council has had a number of Meetings with NDIS providers that service the community. This strategy will be ongoing.

Elected Members 28/06/2018100 % 4th Month




Planning and Development

Goal 12: Planning and Development

12.1 - Facilitate, in conjunction with partners, the continued development of the Doomadgee Town Plan

Activity: Finalise Town Planning Scheme in partnership with State

Performance Measure: Community Consultation State Review Completed by June 2018


12.3 - Promote orderly development of the Shire to support employment and economic prosperity in keeping with infrastructure capacity and environmental considerations

Activity: Develop an Open Spaces Strategy


Due to limited resources this Strategy has been postponed until 2019.Engineering 28/06/20180 %

12.4 - Implement, through the Shire Planning Schemes, appropriate controls over development to foster land uses and attitudes that enhance the quality of the natural and built environment

Activity: Finalise Town Planning Scheme in Partnership with State

Performance Measure: Community Consultation State Review Completed by June 2018



65.2Average Percentage Work Completed for Operational Plan %



2018/19Operational Plan

DepartmentActivityStrategies Link BudgetPerformance Target

Governance

Goal 1: Financial Management

Indictor: To achieve maximum community benefit from available financial resources

Corporate ServicesAudit Committee to be established1.1 - Effective and efficient management of all financial matters Reporting onlyAudit Committee to be established

Corporate ServicesFacilitate SustainableFinancial Management

1.1 - Effective and efficient management of all financial matters Reporting onlyInternal Audit Completed – Risks to be Identified and Resolved

GovernanceSource additional funding opportunities

1.2 - Effective grants management Reporting onlyMonthly report to Council on outcomes

Corporate ServicesFacilitate Sustainable Financial Management

1.3 - Accurate and timely financial reporting Reporting onlyTimeliness, Quality, Free from Error Reporting

Corporate ServicesEffective Policy and Revenue Raising Strategy

1.4 - Maximise revenues in accordance with Council’s Revenue Policy

Reporting OnlyMonthly report to Council on outcomes

Corporate ServicesReview all services and charges to ensure correct cost recovery

1.5 - Effective management of the replacement and expansion of Council service

Reporting OnlyCompleted by August 2018

Corporate ServicesReview all leasing arrangements to ensure they are in order

1.6 - Effective and appropriate Council enterprises Reporting OnlyCompleted by September 2017

Goal 2: Administration and Corporate Services

Indictor: To provide timely, quality services to customers through effective and efficient administration of Council affairs

GovernanceReview all Council’s Policies and Procedures as required

2.1 - Review Council’s Policies and Procedures and ensure they meet community expectations and legislative requirements

Reporting OnlyOngoing review to be completed. Report to Council each Quarter

GovernanceImplementation of Council’s Policies and Procedures

2.2 - Effective policy implementation Reporting OnlyPolicy and Procedure Manuals to be distributed to all staff and Councillors by September 2018

GovernanceMonthly sessions to be held for Councillors

2.3 - Decisive Councillor Leadership Reporting OnlyCouncillors to attend 70% of internal training sessions

GovernanceComplete Internal Audit on Legislative Requirements

2.4 - Effective legislative requirements Reporting OnlyCompleted by October 2017 Monthly reports to Council



Community ServicesNewsletters to inform Community of Councils processes and projects

2.5 - Enhance Council’s communication and decision making through appropriate public relations and community consultation process

Reporting OnlyQuarterly Newsletter

GovernanceSummarise Local Laws Implementation of Local Laws

2.6 - Review and enforce Local Laws and Regulations to address local issues

Budget ItemLocal Laws Summarised and distributed throughout the Community – Completed by December 2017 Implementation of Local Laws through the Community - Ongoing

Goal 3: Human Resources

Indictor: To maximise Council’s human resource potential

All DepartmentsComplete full review of Corporate Structure

3.1 - Ensure workforce make-up best fits Council’s priorities, workloads and budget

Reporting OnlyCompleted by August 2017

All DepartmentsPerformance Appraisals completed for all staff

3.2 - Endorse and foster cross skilling in order to minimise need for specialists and to ensure full utilisation of staff

Reporting OnlyCompleted by June 2018

Corporate ServicesHuman Resources Officer engaged3.4 - Maintain accurate and confidential staff records Budget ItemHuman Resources Officer on site at Doomadgee Office by September 2017

Human ResourcesTraining Needs Analysis Completed3.5 - Ensure all staff have access to appropriate training Reporting OnlyAnalysis Completed by December 2017 Training Needs Identified

GovernanceEngage Work Place Health and Safety Consultant

3.6 - Maintain a safe and healthy workplace for all employees and other persons affected by Council operations

Budget ItemCouncil Safe Plan commenced by December 2017

Community

Goal 4: Arts and Culture

Indictor: To create opportunities through Arts and Culture to enhance individuals skills, bolster community pride and quality of life

Community ServicesDevelop Council Arts and Cultural Policy

4.1 - Develop an Arts and Cultural Policy Reporting OnlyCompleted by June 2018

Community ServicesContinual improvement of Library Service

4.2 - Facilitate the establishment and maintenance of an appropriate library service

Reporting OnlyOngoing

Community ServicesSource Funding Opportunities4.3 - Support artistic and community involvement in the arts BudgetCompleted by June 2019

Community ServicesContinual Improvement of RADF Administration

4.4 - Effective administration of the Regional Arts Development Fund (RADF)

BudgetMonthly reporting to Council

Community ServicesSource funding opportunities to develop a program for preservation of Shire History

4.5 - Facilitate, in partnership with the community and key stakeholders, the preservation of the history of the Shire

BudgetCompleted by June 2019

Community ServicesSource funding opportunities for an Arts and Culture Centre

4.6 - Provide space, time and resources for the purpose of exhibition/sale of local art




Community ServicesContinue to support events and festivals in line with Budget availability

4.7 - Support and promote appropriate events and festivals within the Shire

BudgetOngoing Report to Council on requests

Community ServicesSource funding opportunities4.8 - Encourage and support the development of programs for traditional language teaching and use

BudgetOngoing Reporting to Council on availability of funding

Community ServicesSource funding opportunities4.9 - Facilitate programs/projects for recording of local languages and personal stories

BudgetOngoing Reporting to Council on availability of funding

Community ServicesSource funding opportunities to develop a program for preservation of Shire History

4.10 - Facilitate the development of support programs/projects for preservation of traditional culture


Disaster Management

Goal 5: Disaster Management

Indictor: To limit the impact of natural and man- made disasters

GovernanceDevelop Budget for Emergency Services in line with funding

5.1 - Ensure that there is sufficient funding for emergency services BudgetBudget Develop Ongoing Support

GovernanceAnnual Review of DMP Local Disaster Management Committee formed and established

5.2 - Facilitate effective counter disaster planning in conjunction with the community, emergency service organisations and other stakeholders

ReportingDMP Reviewed by September 2017 LDC established by September 2017

GovernanceCommunity Clean Up of hard Materials prior to Cyclone Season

5.3 - Counter disaster and other emergency contingency plans promoted to the community and visitors to the Shire

ReportingCompleted by December 2017

EngineeringAirport Upgrade5.4 - Ensure airport security in compliance with Aviation Transport requirements

BudgetCompleted by December 2017

Economic Development

Goal 6: Economic Development

Indictor: To increase the overall strength and diversity of the Shire’s economic base, create jobs and actively promote the Shire’s tourism potential

Community ServicesEstablishment of a Sport and Recreation Club

6.1 - Encourage private enterprise development to maximise employment opportunities and development in the Shire

Reporting OnlyCommunity Survey completed by August 2017 Consultation with Departmental Stakeholders completed by December 2017

Corporate Services / ITTemporary Website Closed New Website developed

6.2 - Facilitate the development of a Council website BudgetCompleted by December 2017

Community ServicesSource Funding Opportunities6.3 - Facilitate the preparation of a scoping study for a Shire Tourism Development and Promotion Plan


GovernanceFacilitate ongoing relationship with My Pathway to enhance the employability of local people

6.4 - Facilitate liaison/consultation with educational institutions and other stakeholders to support initiatives that will enhance the employability of local people, including the provision of appropriate training, education and employment networking initiatives that support existing and future industries

Reporting OnlyOngoing Quarterly Meetings with My Pathways Quarterly reports to Council



Environment

Goal 7: Environmental Protection

Indictor: To conserve and the natural and built environments to achieve ecologically sustainable development

Community ServicesDevelop Environmental Development Plan

7.1 - Facilitate the development of a Shire Environmental Development Plan

Reporting OnlyCompleted by June 2018

Community ServicesFormation of an Environmental Action Group

7.2 - Facilitate the formation of an Environmental Action Group Reporting OnlyCompleted by June 2018

Community ServicesDevelop policies and appropriate local laws to ensure the coverage of noxious and environmental weed are contained in the Shire

7.3 - Develop and promote policies to preserve and promote the natural environment while increasing local community involvement in its management

Reporting OnlyOngoing Commencing the Post State Review of the Plan

Community ServicesDevelop a Pest Identification and Management Plan

7.4 - Continually update, with partners, a Pest Identification and Management Plan, and action recommendations of that plan

Reporting OnlyImplementation following State Review

Community Services Engineering

Ensure Planning Scheme takes into account impact upon others and the environment

7.8 - Develop policy to ensure that development is designed to meet user needs and cause minimal impact upon others and the environment

Reporting OnlyOngoing

Goal 8: Waste Management

Indictor: To prove and sustain an effective and disposal service

GovernanceDevelopment of Town Beautification Program

8.1 - Maintain high standards to ensure public facilities, houses and streets are clean and healthy

BudgetFunding secured through DATSIP Timelines achieved

EngineeringPurchase of Vacuum (Sullage) Truck8.1 - Maintain high standards to ensure public facilities, houses and streets are clean and healthy

BudgetOngoing

EngineeringEnsure the Shire Dump complies with regulatory standards

8.2 - Ensure waste is disposed of in approved dump BudgetOngoing

EngineeringEnsure the Shire Dump complies with regulatory standards

8.3 - Ensure the Shire dump complies with regulatory standards BudgetOngoing

EngineeringCommence agreements for site for future relocation of tip

8.4 - Initiate a recycling regime BudgetOngoing

Infrastructure

Goal 9: Development, Maintenance and Replacement

Indictor: To Maintain and upgrade essential infrastructure to maximise the utility of existing assets and provide for their long term improvement and / or replacement

GovernanceWorks Plan Developed9.1 - Develop and implement programs for the design, construction and maintenance of roads, streets, footpaths, Council buildings, public conveniences, bridges and related drainage systems




EngineeringDevelop and Implement Drinking Water Quality Management Plan

9.2 - Maintain clean, safe, secure and adequate water supply ensuring that all legislative requirements are met


EngineeringWorks Plan Developed9.4 - Manage the operation of associated activities such as work depots, workshops and plant fleets to facilitate efficient and effective provision and maintenance of Shire infrastructure


EngineeringFlood Mitigation Study9.5 - Facilitate the development of flood mitigation plans and the provision and maintenance of necessary flood mitigation works

BudgetCommence by June 2018

All DepartmentsPolicies and Procedures are in place9.8 - Ensure workplace health and safety obligations are monitored and met

ReportingOngoing

Community and Human Services

Goal 10: Community and Human Services

Indictor: To encourage and participate in the continuing development of community to service and foster a safe, harmonious community with a strong community spirit

Community ServicesStorage Shed for Community Services Equipment

10.1 - Ensure Council is always an effective advocate for the community


Community Services#Deleted10.2 - Facilitate public access to a swimming pool ReportingCompleted by December 2017

Community ServicesDevelopment of Plan10.3 - Facilitate the provision of television, telephone and radio communication services in response to community needs

ReportingCompleted by June 2018

Public Health

Goal 11: Public Health

Indictor: To create and foster a dynamic ongoing relationship with all relevant health policy departments and health service providers to ensure that operational programs are coordinated, focused and effective, in contributing to and enhancing, the health and well being of the whole community

Elected MembersEngage with Qld Health11.1 - Develop a Health Portfolio link with Qld Health CEO Reporting4 meetings a year

All Departments Elected Members

Involvement in stakeholder discussions by Council Officers and Elected Members

11.2 - Work with partners to ensure that adequate health programs, inspections and education are focused on lifting overall community health standards

ReportingOngoing

Elected MembersWork with partner agencies11.3 - Facilitate the development of a Disabilities Action Plan ReportingOngoing Support

Planning and Development

Goal 12: Planning and Development

Indictor: To develop and implement planning controls that ensure and encourage balanced and sustainable development and to promote the Shire as a desirable place to live, work, invest and visit

EngineeringFinalise Town Planning Scheme in partnership with State

12.1 - Facilitate, in conjunction with partners, the continued development of the Doomadgee Town Plan

BudgetCommunity Consultation State Review Completed by June 2018

EngineeringDevelop an Open Spaces Strategy12.3 - Promote orderly development of the Shire to support employment and economic prosperity in keeping with infrastructure capacity and environmental considerations




EngineeringFinalise Town Planning Scheme in Partnership with State

12.4 - Implement, through the Shire Planning Schemes, appropriate controls over development to foster land uses and attitudes that enhance the quality of the natural and built environment

BudgetCommunity Consultation State Review Completed by June 2018


agenda of the special budget meeting held …...2018/06/29 · agenda of the special budget meeting...

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