agenda of the june ordinary meeting held in the … · 11.02 doomadgee rodeo 11.03 special holidays...

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AGENDA OF

THE

JUNE ORDINARY MEETING

HELD IN THE BOARDROOM DOOMADGEE

ABORIGINAL SHIRE COUNCIL

275 Sharpe Street

Doomadgee Qld 4830

On Thursday 20TH June 2019

10:00am

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1. OPENING OF THE MEETING 2. CONDOLENCES 3. RECORD OF ATTENDANCE 4. CONSIDERATION OF APPLICATIONS OF LEAVE OF ABSENCE 5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING 6. DECLARATION OF INTERESTS 7. CONSIDERATION OF NOTICES(S) OF MOTION AND PETITIONS 8. BUSINESS ARISING FROM PREVIOUS MEETINGS 9. PRESENTATIONS AND/OR ELECTED MEMBERS REPORTS

9.01 DOOMADGEE STATE SCHOOL 10. PROCURMENT MANAGERS REPORT 11. CHIEF EXECUTIVE OFFICERS REPORT

11.01 FINANCIAL DELEGATIONS 11.02 DOOMADGEE RODEO 11.03 SPECIAL HOLIDAYS 2020

12. DIRECTOR OF ENGINEERING REPORT 13. DIRECTOR OF CORPORATE SERVICES REPORT

13.01 FINANCES 13.02 GENERAL BUSINESS 13.03 INVESTMENT POLICY 13.04 DEBT POLICY 13.05 PUBLIC INTEREST DISCLOSURE POLICY 13.06 PRIVATE WORKS POLICY 13.07 RECRUITMENT POLICY 13.08 ADVERTISING POLICY 13.09 PROCUREMENT POLICY

14. ACTING DIRECTOR OF COMMUNITY SERVICES REPORT 14.01 ANIMALS AND ENVIRONMENT 14.02 YOUTH HUB 14.03 BROADCASTING 14.04 POST OFFICE

15. CLOSED MEETING 16. ANY OTHER BUSINESS 17. PROPOSED MEETING CALANDER 18. CLOSURE OF MEETING

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1. OPENING

The Acting Mayor welcome and opening of meeting at 10:00am

2. CONDOLENCES

3. RECORD OF ATTENDANCE

Elected Members

Acting Mayor Jason Ned

Cr Dean Jupiter

Cr Scharrayne Foster

Cr Vernon Ned

Staff

Stephen Wilton – Chief Executive Officer

Garry Jefferies – Director of Engineering

Debbie Glyde – Director of Corporate Services

Peter van Heusden - Procurement Manager

Katie Roffe – Interim Executive Assistant

4. CONSIDERATION OF APPLICATIONS OF LEAVE OF ABSENCE

5. CONFIRMATION OF MINUTES OF PREVIOUS MEETING/S

05.01 Ordinary Council Meeting 23rd May 2019

6. DECLARATION OF INTERESTS

7. CONSIDERATION OF NOTICE(S) OF MOTION AND PETITIONS 7.01 Notices of Motion

7.02 Petitions

Recommendation

That Council confirms the Minutes, as presented, of the Ordinary Meeting of Council held on 23rd

May 2019.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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8. BUSINESS ARISING FROM PREVIOUS MEETINGS

9. PRESENTATIONS AND/OR ELECTED MEMBERS REPORTS 9.01 Improvements to Middle Park – Doomadgee State School, Grade 3 (TBC)

10. PROCUREMENT MANAGER

REPORT AUTHOR(S) Peter van Heusden, Procurement Manager REPORT APPROVED BY Stephen Wilton, Chief Executive Officer DEPARTMENT Procurement

PURPOSE

To ensure open and fair procurement with all purchases made by Council. Having regard to Best Value

and Local Purchase where available.

BACKGROUND

Not applicable.

COMMENT

The Volumetric Cement Truck is in Brisbane and has been prepared for market. This has now been put

on the open market for sale. Estimates are around $275,000.

The trailers that were purchased from Ringrose Transport have now been sold with a return of $25,584.10.

A vehicle that was stolen from the works yard (292VUN) has been written-off by the insurers. Invoices

have been sent to capture the freight costs to Mt Isa and the vehicle rental costs while organising a new

vehicle. Quotes were sought and Pacific Toyota have been chosen to replace the written-off vehicle.

Delivery is expected by the end of the month.

The two side tipping trailers, one dolly and a drop deck trailer are in Mt Isa and ready for pick-up.

Seats have been purchased and delivered for the airport (Tim Wilson will be installing them). Seats have

also been purchased for the area out the front of the post office these should be delivered soon.

Jackets have been purchased for staff during this cold spell.

Recommendation

That the Procurement Manager’s report be noted and received.

Moved: ____________________________

Seconded: ____________________________ Resolution No. ____________________________

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11. CHIEF EXECUTIVE OFFICERS REPORT

REPORT AUTHOR(S) Stephen Wilton, Chief Executive Officer REPORT APPROVED BY - DEPARTMENT Office of CEO

11.01 Financial Delegations

PURPOSE

This report provides an updated schedule of the financial delegations for officers of the Doomadgee

Aboriginal Shire Council. The schedule reflects the current structure of the Council (i.e. drops off the

Governance Officer and includes the Procurement manager).

ISSUES

The financial delegations for officers is reflected in the DASC Delegations Register and the DASC Policy

No. 8 Procurement Policy. Both the Delegations Register and the Procurement Policy will be amended to

reflect Council’s adoption of the schedule presented in this report.

Whilst the CEO and officers are given authority to carry out expenditure to the set limit, it is still limited to

approved budget expenditure or a genuine case of emergency expenditure in line with the DASC

Procurement Policy.

Procurement Delegations (refer Delegation Register)

Chief Executive Officer - UNLIMITED

Director of Engineering - $50,000

Director of Corporate Services - $20,000

Manager of Community Services - $5,000

Procurement Manager - $5,000

Workshop Manager - $5,000

Guest House Manager - $2,000 Youth Hub Manager - $5,000

STRATEGIC IMPLICATIONS (Legislative, Financial, Risk, Environmental and Social)

Ensures that officers only carry out expenditure to the limits set under their delegation and in line with expenditure approvals outlined in Council’s adopted budget. REFERENCE TO CORPORATE PLAN

Key Governance – Financial Management – Effective and efficient management of all financial

matters.

CONSULTATION

Nil.

ATTACHMENTS

Nil.

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11.02 Doomadgee Rodeo

PURPOSE

Mr Tony Douglas has requested Council to confirm his organisation, the Wambilbayi Rodeo and Sporting

Indigenous Corporation as the organiser of the Doomadgee Rodeo for the next three (3) years 2020 to

2022 inclusive.

Mr Douglas has also requested that Council support an application for a liquor licence for the 2019

Doomadgee Rodeo to allow a Canteen to be operated during the event.

ISSUES

Three-Year Appointment

Mr Douglas has indicated that he has organised the Doomadgee Rodeo for a number of years and would

like to continue with the job into the future. If he has the confidence of the Council with a three-year

agreement it would assist him with building corporate relationships which assists with gaining the

necessary sponsorship for the event going forward.

Recommendation

That Council amend the DASC Delegations Register and Policy No.8 Procurement Policy to include

the following financial delegations to officers;

Chief Executive Officer - UNLIMITED

Director of Engineering - $50,000

Director of Corporate Services - $20,000

Manager of Community Services - $5,000

Procurement Manager - $5,000

Workshop Manager - $5,000

Guest House Manager - $2,000

Youth Hub Manager - $5,000

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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Liquor Licence

The rodeo organisers are making an application to the Office of Liquor Gaming Regulation for a liquor

permit to enable a canteen to operate at this year’s rodeo in August. Having an on-site canteen will enable

some control on the amount of alcohol at the event and will also provide a good source of income to

ensure the event is financially successful.


Having a canteen in operation will increase the revenue for the rodeo event and help ensure that the event

is financially successful.

Rodeos generally are events where spectators and participants enjoy a social drink. If there is no alcohol

available at the event it may create issues where those who bring their own alcohol are accosted by those

without drinks on the day. It would also be beneficial if the organisers could make the event a NO BYO

event which would provide some control on the consumption of alcohol to help prevent binge drinking at

the event.

REFERENCE TO CORPORATE PLAN

Community Arts and Culture – Support and promote appropriate events and festivals within the

Shire.

CONSULTATION

Nil.

ATTACHMENTS

Nil.

Recommendation

That Council agree to appoint the Wambilbayi Rodeo and Sporting Indigenous Corporation as the organiser of the Doomadgee Rodeo for the next three (3) years 2020 to 2022 inclusive subject to a Memorandum of Understanding being developed outlining the roles and responsibilities of both Council and the Corporation in relation to the operation of the Doomadgee Rodeo.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

Recommendation

That Council advise the Office of Liquor and Gaming Regulation (OLGR) that Doomadgee Aboriginal Shire Council has no objection and is supportive of the issue of a liquor permit for the 2019 Doomadgee Rodeo.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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11.03 Special Holidays 2020

PURPOSE

Seeking Council’s endorsements of any special public holidays for the 2020 year.

ISSUES

The Holiday’s Act 1983 provides for the granting and observance of special holidays which includes show

days. Each year local governments are requested to nominate special and show holidays for the following

year.

Holidays appointed in respect of an annual agricultural, horticultural or industrial show are public holidays

and those appointed for an event which has significance to a particular district are bank holidays.

Upon receiving Ministerial approval, the holidays will be published in the Queensland Government

Gazette.

The special holidays nominated for the 2019 year have been Mabo Day on the 3 June 2019 and

Doomadgee Day on 23 August 2019.

Mabo Day celebrates the 3 June 1992 High Court decision that overturned the legal fiction of terra nullius.

Doomadgee Day is the last Friday in August each year and traditionally is when the Doomadgee rodeo is

held.


Holidays Act 1983.

The payroll cost for Council for each public holiday is approx. $13,904 a day in wages including

allowances, leaves and 12% superannuation.


Administration and Corporate Services – To provide timely, quality services to customers through effective

and efficient administration of Council affairs.

CONSULTATION

Nil.

ATTACHMENTS

Letter from the Executive Director, Industrial Relations Policy and Regulation, Office of Industrial

Relations. See Appendix 1 on page 9.

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APPENDIX 1

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Recommendation

That Council advise the Office of Industrial Relations that the following days be nominated as Bank

Holidays for the Doomadgee Local Government Area for 2020:

Date Event/Day Show/Bank Holiday

Wednesday 3rd June 2020 Mabo Day Bank Holiday

Friday 28th August 2020 Doomadgee Day (Doomadgee Rodeo) Bank Holiday

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

Recommendation

That the Chief Executive Officer’s report be noted and received.

Moved: ____________________________


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12. ENGINEERING

REPORT AUTHOR(S) Gary Jefferies, Director of Engineering REPORT APPROVED BY Stephen Wilton, Chief Executive Officer DEPARTMENT Engineering

PURPOSE

Presentation of the Monthly Activity report to Council.

BACKGROUND

Not applicable.

COMMENT

NDRRA Works: The final portions of this work are underway on the Woologarang West Road. The pavement restoration

completed under this program will be bitumen sealed under the TIDS program.

TIDS Works: Woologarang West Road:

The carting of the gravel for the pavement restoration is almost complete and the works are on track to

have completed by 30 June 2019.

Tenders have been called for the bitumen sealing of 5.0km of this road and it is intended that this work

will be completed by the end of June. The results of this tender will be tabled for council’s information.

Workshop:

Operations are continuing as per normal.

Mainly routine servicing and minor repairs have been required in the last month.

The 140 Grader has been back in service and not showing any sign of mechanical issues after the engine

rebuild.

General Gang:

Operations are continuing as per normal.

The General Gang have been working on keeping the community clean as well as assisting with

maintenance at the airport and sewage effluent lagoons.

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Airport:

The airport is currently operating as normal.

High bird activity persists and the ARO’s are working hard to disperse them during the aircraft activity on

the runway.

There is an Aerodromes Safety Sector Risk Profile (ASSRP) review workshop for regional aerodromes

being held by CASA in Brisbane on 20 June 2019 and it is intended that the Director of Engineering will

attend this.

Water and Sewerage:

The Water Treatment Plant (WTP) has been operating without any issues and we are implementing some

administration procedures to further streamline its operation.

Glen Ziph of Trility recently made a routine visit and is helping with the policies and procedures to assist

with the management of the WTP.

New Regional Waste Facility:

A meeting was held with representatives of DLGRM and the Director of Engineering in Doomadgee on 22

May 2019 and we are working jointly to stage this project to align it with the ICCIP funding scheme together

with the WTP and Sewer Pump Station upgrades.

Works for Queensland (W4Q) 2017-2019:

The kerb & Channel for this project is nearing completion and the placement of the pavement gravel will

follow closely. It is intended to bitumen seal this project in conjunction with the Woologarang West Road

to minimise the establishment cost of the bitumen contractor.

Works for Queensland (W4Q) 2019-2021:

Council has now been formally advised that the nominated projects for this funding have been approved.

The projects are:

Doomadgee Sports and Recreation Complex - $300,000

Council Works Depot - $1,000,000

Council Staff Accommodation (Existing) - $30,000

Accordingly, the final planning for these projects will be undertaken so that construction can commence

in the near future.

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Community Housing

Council has also been successful in securing $2.35M in funding as Doomadgee’s share of the $40M

funding package the State Government has granted all Indigenous Councils in Qld for housing related

projects. The decision was made that this money would be split equally between the 17 councils.

The Director of Engineering is currently working on a Project Management Plan for the construction of

potentially seven more Community houses. The plans for these will be tabled at the meeting for discussion

about the concept for the houses and their location.


Local Government Act 2009.

Recommendation

That the Director of Engineering’s report be noted and received.

Moved: ____________________________


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13. CORPORATE SERVICES

REPORT AUTHOR(S) Debbie Glyde, Director of Corporate Services

REPORT APPROVED BY Stephen Wilton, Chief Executive Officer

DEPARTMENT Finance & Corporate Services

13.01 Financial Summary (Snapshot)

PURPOSE

This monthly report illustrates the financial performance and position of Doomadgee Shire Council

compared to its adopted budget for the 2018-19 financial year.

Doomadgee ASC - Commentary on finances for the period 1 July 2018 to 30 April 2019 INTRODUCTION

The Income Statement indicates a loss of $6.359 million for the eleven months, while a surplus was

budgeted. After eleven months of the year, revenue and expenditure should be at approximately 90% of

budget. Operational expenditure is fairly close at 91.5% but revenue is well below at 40.3%, hence the

deficit for the eleven months.

OPENING BALANCES FOR 2018/19

As the Financial Statements for 2017/18 are not yet finalized and audited, there are bound to be changes

to the Statement of Financial Position when these are completed. Such possible changes should have no

impact of the cash and investment figures indicated and should also have little impact, if any, on the

operational figures as indicated. Other changes should mostly be marginal.

DETERIORATION IN CASH AND INVESTMENTS

Probably the standout feature of the finances for the year to date is that cash and investments have

deteriorated from $10.878 million to $4.823m as at the end of May. The reasons for this are mostly detailed

as per the One Page Summary worksheet of this report. In short, $1.702m of the Operational loss (total

loss less depreciation which is a non-cash component) and the expenditure on Capital projects ($4.657m)

make-up $6.359m of this cash funds deterioration. The major remaining reason for the deterioration is that

Current Liabilities have come down noticeably, which would have required cash funding.

POSSIBLE POSITIVES

Rates and charges were levied early April, an NDRRA claim is in progress and some claims for contractual

construction works we completed. These could have a positive influence on the cash flow position going

forward, but these should probably rather be seen as normal continuing operations where the final impact

may be limited.

PRINCIPLES APPLIED TO THESE STATEMENTS

The current figures and results as per this report is a direct extract from SynergySoft. The only figure that

was modified is depreciation as no depreciation function has been performed for the year to date. Given

all the prevailing circumstances, modifications will in all probability be required as preparations get

underway to scrutinize and refine the figures for year-end purposes, in order to meet annual reporting

accounting standards as well as the rigours of the audit process.

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Doomadgee ASC - One Page Cash Flow Summary for the period 1 July 18 to 31 May 19

Consolidated Budget Summary

Adopted

Budget

2018/19

Actuals July

18 to 31 May

2019

%

Operational Revenue

Rates and Utility Charges 622,829 749,806 120.4% Fees and Charges 360,122 218,458 60.7% Rental Income 655,846 859,927 131.1% Interest Received 216,000 119,681 55.4% Grants and Subsidies 8,117,632 2,090,730 25.8% Sales Revenue 5,384,277 1,914,078 35.5% Other Income 203,121 325,350 160.2%

Total Operational Income 15,559,827 6,278,030 40.3%

Operational Expenses

Employee wages (4,022,129) (4,207,218) 104.6% Materials and Services (6,544,472) (5,449,231) 83.3% Finance Cost (12,371) (9,196) 74.3% Depreciation (3,492,434) (3,213,039) 92.0%

Total Operational Expense (14,071,406) (12,878,685) 91.5%

Operational Surplus / (Deficit) for the Year 1,488,421 (6,600,655) -443.5%

Cash Flow impacts resulting from Budgets

Operational Surplus / (Deficit) 1,488,421 (6,600,655) -443.5% Capital Revenue 9,206,000 1,685,230 18.3% Cashflow advantage from Depreciation 3,492,434 3,213,039 92.0% Total funding available for Capital Works Programme 14,186,855 (1,702,385) -12.0%

Expenditure as per detailed Works Programme (10,646,000) (4,657,249) 43.7%

Cash/Investment movement (decrease)/increase 3,540,855 (6,359,634) -179.6%

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Doomadgee ASC - Statement of Financial Position 31 May 2019

2018/19 2017/18

Current Assets

Cash at bank, on hand and investments

4,823,667.08 10,933,439.05

Trade and other debtors

1,367,490.76 1,465,806.24

Inventories

109,106.98 109,074.12

Other financial assets

1,408,052.60 187,772.41

Total Current Assets

7,708,317.42 12,696,091.82

Non-Current Assets

Property, plant and equipment

119,320,268.59 119,283,493.72

Total Non-Current Assets

119,320,268.59 119,283,493.72

Total Assets

127,028,586.01 131,979,585.54

Current Liabilities

Sundry accounts payable

1,035,334.92 2,119,832.84

Provisions

361,538.22 216,389.69

Total Current Liabilities

1,396,873.14 2,336,222.53

Non-Current Liabilities

Provisions

30,823.52 26,475.89

Total Non-Current Liabilities

30,823.52 26,475.89

Total Liabilities

1,427,696.66 2,362,698.42

Net Community Assets

125,600,889.35 129,616,887.12

Community Equity

Accumulated surplus

82,749,409.92 86,765,407.71

Asset revaluation reserve

42,851,479.41 42,851,479.41

Total Community Equity

125,600,889.33 129,616,887.12

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Doomadgee ASC - Capital Works Expenditure for the period 1 July 2018 to 31 May 2019

Description of works Asset class Expenditure Total expenditure W4Q works Land and buildings 670,778.72

Various smaller building works Land and buildings 60,637.91

Rodeo ground and amenities building Land and buildings 312,655.66

Airport Terminal upgrade cost Land and buildings 30,025.99 1,074,098.28

Capital improvements various houses Houses 65,208.90

New staff housing program Houses 953,486.52

Contract work for Department of Housing (net)

Houses 448,406.81 1,467,102.23

Various office related equipment Furniture and equipment 1,818.18

Various youth and related programs Furniture and equipment

1,818.18

Various Plant and equipment (net) Plant and equipment 729,918.08 729,918.08

Various Council roads Roads and drainage 223,950.89

NDRRA restoration roadworks Roads and drainage 565,588.70

R2R roadworks Roads and drainage 285,789.29 1,075,328.88

Airport improvements Other structures 137,155.81 137,155.81

Various works Water infrastructure 171,827.48 171,827.48

4,657,248.94 4,657,248.94

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Doomadgee ASC - Cash Position as at 31 May 2019

Current Assets

2018/19 2017/18

Cash at bank, on hand

1,694,722.34 2,082,613.00

QTC Sport Precinct Ac

4,020.65 91,171.00

QTC Investment Ac

3,090,840.06 6,960,159.00

Total Cash

4,789,583.05 9,133,943.00

Lease - DOGIT 34,084.03

Debtor Balance

Period Ending Current 90+ days Total

31 May 2019 167,485.20 424,495.11 581,895.76

Creditors Balance

Period Ending Current Total

31 May 2019 14.51 701.06

Purchase Orders – Outstanding Balance

Period Ending Current Total

31 May 2019 144,049.80 415,147.98

0

1000000

2000000

3000000

4000000

5000000

6000000

7000000

8000000

9000000

Cash & Investments

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13.02 General Business

Council has received an email from DATSIP informing Council that they contribute $500.00 for NAIDOC week each year. NAIDOC week is 7 to 14 July 2019. I have email back informing them that Council will be happy to receive the monies and will work with our Community Engagement Officer on the ways the funds will be spent. My Pathways has informed Council that they wish to exercise the option to renew the lease on Land and

Premises situated at 4 Gunnalunja Drive, 262, 263, 261, 260 and Potter Street and Lot 126 Cairns Drive,

Doomadgee QLD 4830. See Appendix 2 on page 21. hey wish to renew the lease for a further one term

off one year commencing on 1 July 2019 and ending on 30 June 2020. They were invoiced 12/2/2019 for

$64558.00 plus CPI 1.7% being total payable $65,655.49 plus GST. My recommendation would be to

renewed lease on the same basis $65,655.49 plus CPI plus GST for the one-year option.

The Council’s Audit Committee held a meeting on 10 June 2019. The Audit Committee Report and Minutes of the meeting are attached at Appendix 3 on pages 22 - 25. During the meeting, the Committee resolved to make a recommendation to Council that it review and revise the internal audit plan as required and commence audits as soon as possible.

Council’s Annual Report for the 2016/17 financial year is tabled for adoption by Council. In accordance with section 182 of the Local Government Regulation 2012, a local government must prepare an annual report for each financial year and the report must be adopted within 1 month after the day the auditor-general gives the auditor-general’s audit report about the local government’s financial statements for the financial year to the local government. The annual report must be published on the website within 2 weeks of adopting the annual report. Council’s Annual Report for the 2016-2017 financial year provides a transparent report on a range of items specified in the Act and Regulation, Councils audited Financial Statements and progress against the 2014/19 Corporate Plan.

Recommendation

That Council renew the lease option for My Pathways with a CPI increase on previous year licence

fee.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

Recommendation

That the Council review and revise the internal audit plan as required and commence audits as soon

as possible.

Moved: ____________________________


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Recommendation

That Council adopt the Annual Report for the 2016/17 financial year.

Moved: ____________________________


Recommendation

That the Director of Corporate Services’ report be noted and received.

Moved: ____________________________


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APPENDIX 2

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APPENDIX 3

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13.03 Investment Policy

PURPOSE

Seeking a resolution for the revision of the Investment Policy that is required to be revised annually.

ISSUES

This policy is to detail the Doomadgee Aboriginal Shire Council’s investment policy and guidelines

regarding the investment of surplus funds and operating funds, with the objective to maximise earnings

within approved risk guidelines and to ensure the security of funds.


Doomadgee Aboriginal Shire Council is required under Local Government Act 2009 to have an Investment

policy. For the purpose of this policy, investments are defined as arrangements that are undertaken or

acquired for producing income and apply only to the cash investments of Doomadgee Aboriginal Shire

Council.

Doomadgee Aboriginal Shire Council has been granted authority to exercise Category 1 investment power

under Part 6 of the Statutory Bodies Financial Arrangement Act 1982 (the Act). Category 1 investments

include a range of investments either at call or for a fixed term of not more than one year. At call refers to

simple investments where the investment can be redeemed and the monies invested can be retrieved by

the investor from the financial institution within thirty days without penalty.


Finance Management – Effective and efficient management of all financial matters.

CONSULTATION

Mead Perry Group.

ATTACHMENTS

Investment Policy (to be distributed at the meeting).

Recommendation

That the Investment Policy, as presented, be adopted.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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13.04 Debt Policy

PURPOSE

Seeking a resolution for the revision of the Debt Policy. This policy is to be revised annually.

ISSUES

The intent of this policy is to detail the Doomadgee Aboriginal Shire Council Debt Policy and Guidelines

regarding the use of debt, with the objective to ensure that Doomadgee Aboriginal Shire Council remains

compliant with the Queensland Local Government Act 2009.


The Local Government Regulation 2012 s250 governs that a local government must adopt a Debt Policy.

This policy once adopted, must be published on its website and made available for inspection and

purchase by the public.

Local Government Act 2009.

Crime and Corruption Act 2001.

Public Service Act 2008.




CONSULTATION

Mead Perry Group.

ATTACHMENTS

Debt Policy (to be distributed at the meeting).

Recommendation

That the Debt Policy, as presented, be adopted.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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13.05 Public Interest Disclosure Policy

PURPOSE

Seeking a resolution for the adoption of new policy 24 Public Interest Disclosure Policy.

ISSUES

Council is committed to ensuring a positive ethical culture where Officers are accountable for their

behaviour and feel comfortable about reporting wrongdoing.

Council aims for their executive leadership to demonstrate ethical behaviour and provide clear guidance

to officers on how to act ethically.

This Council is required to review its policies either annually or every 2 years depending on the policy.


Council shall ensure that proper records of public interest disclosures are maintained and ensure the

confidentiality of all records related to public interest disclosures, noting that Council may be legally

required to disclose details of public interest disclosures.

Local Government Regulation 2012. Local Government Act 2009. Crime and Corruption Act 2001.




CONSULTATION

Mead Perry Group.

ATTACHMENTS

Public Interest Disclosure Policy (to be distributed at the meeting).

Recommendation

That the Public Interest Disclosure Policy, as presented, be adopted.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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13.06 Private Works Policy

PURPOSE

Seeking a resolution for the adoption of new policy 25 Private Works.

ISSUES

Council is often the only available resource to assist members of the public and residents in the

community. Council wants to be able to assist people on a ‘fee for service’ basis.

The purpose of this policy is to ensure the appropriate and transparent management of private works

orders.


Local Government Regulation 2012. Local Government Act 2009. Crime and Corruption Act 2001.


Financial Management – Effective and efficient management of all financial matters.

CONSULTATION

Mead Perry Group.

ATTACHMENTS

Private Works Policy (to be distributed at the meeting).

Recommendation

That the Private Works Policy, as presented, be adopted.

Moved: ____________________________

Seconded: ____________________________

Resolution No. ____________________________

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13.07 Recruitment Policy

PURPOSE

Seeking a resolution for the adoption of a new policy 26 Recruitment Policy.

ISSUES

Recruiting and selecting suitable employees who exhibit the necessary level of skills and ability is integral

to the success of Doomadgee Aboriginal Shire Council (“Council”). This Policy aims to provide guidance

and assistance to all managers and supervisors who are involved in recruitment, selection and promotion

of employees at Council. It outlines the principles and procedures that are to be followed in the recruitment

and selection process. This Policy is designed to ensure that recruitment standards are consistent,

appropriate and free from discrimination or bias.


Code of Conduct Policy.




CONSULTATION

Mead Perry Group.

ATTACHMENTS

Recruitment Policy (to be distributed at the meeting).

Recommendation

That the Recruitment Policy, as presented, be adopted.

Moved: ____________________________


31

13.08 Advertising Policy

PURPOSE

Seeking a resolution for the adoption of a revised Policy 7 Advertising.

ISSUES

Doomadgee Aboriginal Shire Council recognises that advertising for the purpose of personal gain on

behalf of a Councillor and/or staff member is strictly forbidden, and will not be tolerated.


Code of Conduct Policy.




CONSULTATION

Mead Perry Group.

ATTACHMENTS

Advertising Policy (to be distributed at the meeting).

Recommendation

That the Advertising Policy, as presented, be adopted.

Moved: ____________________________


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13.09 Procurement Policy

PURPOSE

Seeking a resolution for the adoption of a revised policy number 8 Procurement Policy.

ISSUES

Council has a legislative and moral requirement to ensure that all council procurement activities comply

with the Local Government Act 2009 and are conducted in an equitable and transparent manner.

Section 198 of the Local Government Regulation 2012 requires a Local Government to adopt a

procurement policy.


Delegation Register. Gifts and Benefits Policy. Local Government Regulation 2012.




CONSULTATION

CEO; Mead Perry Group.

ATTACHMENTS

Procurement Policy (to be distributed at the meeting).

Recommendation

That the Procurement Policy, as presented, be adopted.

Moved: ____________________________


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14. ACTING DIRECTOR OF COMMUNITY SERVICES

REPORT AUTHOR(S) Gail Richardson, Acting Director of Community Services

REPORT APPROVED BY Stephen Wilton, Chief Executive Officer

DEPARTMENT Community Services

COMMENT

14.01 Animal & Environment

• Removal of the Chinese Apple Trees is still being undertaken in the community by Shane, Leon

and Kenny Gilberts crew.

• Hannah Burton Veterinary Contracting was in town for the last week of May and the visit was well

received. See Appendix 4 on page 35.

• Fogging of mosquitos to start in early June by Shane for a short period.

14.02 Youth Hub

• Brettlyn has had good success with the workshops that have been conducted at the hub with good

attendance from the youth.

• The photographic/media workshop was a great success cumulating in a spread in the North West

Star and the Brisbane paper.

• The hydroponic garden is producing garden salad vegetables and has been a good talking point

with the youth.

• Brettlyn has her plan for the Pop-up Restaurant well in hand and should be a terrific event.

• The school are using the hub every day between 11 and 1 for the disengaged school students

and this is working well for those students and teachers.

• Youth Justice are also using the hub e mornings a fortnight for their clients.

• Elijah has his group of dances and culture activities coming together in a very positive way.

• We have secured Prime Minister & Cabinet Federal Funding for the next 3 years to run the Youth

Hub and we will continue to work with Vicki & Tom to ensure we stay on track.

• We are still having issues with employment of local staff in taking up positions to assist Brettlyn

and take up the roles of Youth Workers and it’s been an ongoing problem for as long as I

remember.

• I have approached the board of New Century Resources with a letter in supporting the Youth Hub

with a small bus to help with moving the youth around with activities. See Appendix 5 on

page 36.

• Brettlyn has been able to engage so many different people and organisations to bring the hub to

a place to be which is a credit to her.

34

14.03 Broadcasting

• I am still trying to work with Blackstar but getting know where fast to move the radio studio around.

as Blackstar have had a purchase order for over 3 months and no move has been made to even

contact us with a date and response from emails either.

• I have approach Data Central regarding the moving of equipment for us as it’s should have been

done back in 2016.

• Sai & Elijah are doing the regular programming.

14.04 Post Office

• The staff in the Post Office have had training on the scanning of parcels and barcoded letters and

now council receive payment for each item that is scanned so much revenue has been lost over

a period of time.

• Mail is not being held for weeks and months as in the past but being held for 4 weeks only then

returned to sender if not collected in that time frame. Australia Post official policy is normally 14

days and then should be returned.

• Maureen and Rebecca have been able to send a lot of archive material to Brisbane and freeing

up space in the Post Office for relevant records only.

Recommendation

That the Acting Director of Community Services report be noted and received.

Moved: ____________________________


35

APPENDIX 4

36

APPENDIX 5

37

15. CLOSED SESSION

That Council close the meeting to the public at under section 275 Local Government Regulations 2012.

Items to be considered in Closed Session will be listed and marked accordingly. This section of the

Agenda is for those items deemed necessary for discussion in a meeting Closed to the Public in

accordance with Local Government Regulation 2012 – Section 275 – Chapter 8 Administration – Part 2

Local Government Meetings and Committees –

(1) A local government or committee may resolve that a meeting be closed to the public if its

Councilors or members consider it necessary to close the meeting to discuss –

a. The appointment, dismissal or discipline of employees; or

b. Industrial matters affecting

employees; or

c. The Local Government budget; or

d. Rating concessions; or

e. Contracts proposed to be made by it; or

f. Starting or defending legal proceedings involving it; or

g. Any action to be taken by the Local government under the Planning Act, including

deciding applications made to it under the Act; or

h. Other business for which a public discussion would be likely to prejudice the interest of the Local Government or someone else, or enable a person to gain a financial advantage

(2) A resolution that a meeting be closed must state the nature of the matters to be considered

while the meeting is closed.

(3) A local government or committee must not make a resolution (other than a procedural

resolution) in a closed meeting.

15.01 – No items were tabled for discussion in advance on the meeting.

Recommendation

That Council close the meeting under Section 275 Local Government Regulations 2012 (1)(a)(e)(h

Moved: ____________________________


)

Recommendation

That the meeting be re-opened to the public.

Moved: ____________________________


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16. ANY OTHER BUSINESS

17. PROPOSED MEETING CALENDAR

Thursday 18th July 2019 10.00am Doomadgee Ordinary Meeting

Thursday 15th August 2019 10.00am Doomadgee Ordinary Meeting

Thursday 19th September 2019 10.00am Doomadgee Ordinary Meeting

Thursday 17th October 2019 10.00am Doomadgee Ordinary Meeting

Thursday 21st November 2019 10.00am Doomadgee Ordinary Meeting

Thursday 19th December 2019 10.00am Doomadgee Ordinary Meeting

18. CLOSURE OF MEETING

The Meeting closed Jason Ned

Acting Mayor

Doomadgee Aboriginal Shire Council

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