agenda of general meeting - 10 april 2019 · general meeting agenda 10 april 2019 item 7.1 page 5 7...

AGENDA

General Meeting

10 April 2019

General Meeting Agenda 10 April 2019

NOTICE OF GENERAL MEETING

To: Cr RL Chambers (Mayor)

Cr FO Whelan (Deputy Mayor/Division 3) Cr PW Lobegeier (Division 1) Cr PF Webster (Division 2) Cr BJ Zahl (Division 4) Cr WJ Bowen (Division 5) Cr RP Radel (Division 6)

Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Gayndah Boardroom on Wednesday, 10 April 2019 commencing at 9:00 AM.

An agenda is attached for your information.

Gary Rinehart Chief Executive Officer


Order Of Business

1 Welcome/Housekeeping ...................................................................................................... 4

2 Apologies/Leave of Absence .............................................................................................. 4

3 Deputations/Petitions .......................................................................................................... 4

4 Notices of Motion ................................................................................................................. 4

5 Notification of Other Business by Councillors .................................................................. 4

6 Declarations of Interest ....................................................................................................... 4

7 Confirmation of Minutes ...................................................................................................... 5

7.1 Minutes of the General Meeting held on 20 March 2019 .......................................... 5

8 Office of the Chief Executive Officer ................................................................................ 21

8.1 ILUA with the Wulli Wulli ........................................................................................ 21

8.2 Local Government Electoral Arrangements - Postal Ballots.................................... 40

9 Corporate and Community ................................................................................................ 42

9.1 DNRME Request for Council's Views - Further Dealing Term Lease 233954 - Lot 601 on Crown Plan TM7594 ............................................................................. 42

9.2 DNRME Request for Views - Application for Absolute Surrender - Term Lease 221097 - Lot 21 on M7612 ..................................................................................... 47

9.3 Finance Report to 31 March 2019 .......................................................................... 52

9.4 Regional Arts Development Fund Program ............................................................ 62

10 Strategy, Innovation and Assets ....................................................................................... 75

Nil

11 Works.................................................................................................................................. 75

Nil

12 Councillor Reports ............................................................................................................. 76

12.1 Mayor and Councillors Reports .............................................................................. 76

13 Other Business Determined by Resolution for Agenda Inclusion.................................. 85

14 Questions ........................................................................................................................... 85

15 Confidential Reports .......................................................................................................... 86

15.1 Gayndah Show Society Incorporated - Requesting Approval for New Trustee Lease - Lot 1 on Crown Plan G1364 ...................................................................... 86

15.2 Tender 10-year lease - Mountain View Caravan Park, Biggenden ......................... 86

15.3 Wakka Wakka #4 Part A Report ............................................................................. 86

15.4 2018/2019 Capital Works Budget for Council Housing ........................................... 86

15.5 Gayndah Swimming Pool Upgrade Project ............................................................. 86

15.6 Wakka Wakka #3 Report ........................................................................................ 86

16 Closure of Meeting ............................................................................................................. 86


1 WELCOME/HOUSEKEEPING

2 APOLOGIES/LEAVE OF ABSENCE

3 DEPUTATIONS/PETITIONS

Council will make time available at each General Meeting for public questions/ representations. This is an opportunity for members of the public to make a representation on a matter in which they have an interest on an item which is before the Council for decision e.g. development applications. Other than with approval of the Mayor, individuals will not be allowed to address Council on agenda related matters at any other time during the meeting. Public Question and Statements Time will commence at 9:30am.

4 NOTICES OF MOTION

5 NOTIFICATION OF OTHER BUSINESS BY COUNCILLORS

6 DECLARATIONS OF INTEREST


Item 7.1

7 CONFIRMATION OF MINUTES

7.1 MINUTES OF THE GENERAL MEETING HELD ON 20 MARCH 2019

Doc Id: 926116

Author: Natalie Zillman, Information Coordinator

Authoriser: Gary Rinehart, Chief Executive Officer

Attachments: 1. Minutes of the General Meeting held on 20 March 2019

RECOMMENDATION

That the Minutes of the General Meeting held on 20 March 2019 be confirmed.

General Meeting Minutes 20 March 2019

MINUTES OF NORTH BURNETT REGIONAL COUNCIL GENERAL MEETING

HELD AT THE MUNDUBBERA BOARDROOM ON WEDNESDAY, 20 MARCH 2019 AT 9:00 AM

COUNCILLORS: Acting Mayor Cr Faye Whelan Cr John Bowen, Cr Paul Lobegeier, Cr Robert Radel, Cr Peter Webster, Cr John Zahl,

OFFICERS: Gary Rinehart (Chief Executive Officer), Brad Duke (General Manager Corporate and Community), Trevor Harvey (General Manager of Strategy, Innovation and Assets), Johan Louw (General Manager Works), Natalie Zillman (Information Coordinator), Jason Erbacher (Community Engagement Manager)

1 WELCOME/HOUSEKEEPING

The Acting Mayor declared the meeting open and welcomed all attendees.

2 APOLOGIES/LEAVE OF ABSENCE

RESOLUTION 2019/78

Moved: Cr John Bowen Seconded: Cr John Zahl

That the apology received from Cr Rachel Chamber be accepted and leave of absence granted.

CARRIED

3 DEPUTATIONS/PETITIONS

Mr Barry Wengel – Redvale Road

3.1 REQUEST FOR DEPUTATION – ROAD RENAMING

RESOLUTION 2019/79

Moved: Cr Paul Lobegeier Seconded: Cr Robert Radel

That Council accept the request for a deputation from Mrs Toni Campbell with regards to the renaming of roads. CARRIED

4 NOTICES OF MOTION

Nil Notices of Motion.


5 NOTIFICATION OF OTHER BUSINESS BY COUNCILLORS

5.1 YENDA BRIDGE UPDATE

RESOLUTION 2019/80

Moved: Cr Robert Radel Seconded: Cr John Bowen

That Council accept the addition of ‘Yenda Bridge Update’ to the agenda. CARRIED

6 DECLARATIONS OF INTEREST

6.1 CR ZAHL AGENDA ITEM 16.3

RESOLUTION 2019/81

Moved: Cr Paul Lobegeier Seconded: Cr John Bowen

That it be duly noted that Cr John Zahl declared a perceived conflict of interest in agenda item 16.3 ‘139-18_Material Change of Use for Extractive Industry - 172 Boyd Road, Gayndah’ (as defined in section 173 of the Local Government Act 2009) due to having attended meetings with the applicant. In accordance with section 175E (4) of the Local Government Act 2009, Cr Zahl proposed to exclude himself from the meeting while the matter is discussed and the vote is taken in open session. CARRIED

7 CONFIRMATION OF MINUTES

7.1 MINUTES OF THE GENERAL MEETING HELD ON 27 FEBRUARY 2019

RESOLUTION 2019/82


That the Minutes of the General Meeting held on 27 February 2019 be confirmed. CARRIED

7.2 MINUTES OF THE SPECIAL MEETING HELD ON 18 MARCH 2019

RESOLUTION 2019/83


That the Minutes of the Special Meeting held on 18 March 2019 be confirmed. CARRIED


8 OFFICE OF THE CHIEF EXECUTIVE OFFICER

8.1 RESTORATION OF THE FINANCIAL ASSISTANCE GRANTS

RESOLUTION 2019/84

Moved: Cr Paul Lobegeier Seconded: Cr John Zahl

That Council support the ALGA and LGAQ and advocate for the restoration of the value of the Financial Assistance Grants to at least 1 percent of Commonwealth taxation revenue. CARRIED

8.2 APPOINTMENT OF AUDIT COMMITTEE MEMBERS

RESOLUTION 2019/85

Moved: Cr John Zahl Seconded: Cr Robert Radel

That pursuant to Section 266 of the Local Government Regulation 2012 Council appoint the following independent members to the Audit and Risk Committee:

Mr John Zabala of Crowe Horwath (Chair); and

Mr Timothy Cronin of Vincents (Member). CARRIED

9 GOVERNANCE REPORTS

9.1 DNRME REQUEST FOR COUNCIL'S VIEWS - FURTHER DEALING OVER TERM LEASE 233505 - LOT 72 ON RW500 AND LOT 132 ON RW595

RESOLUTION 2019/86


That the Department of Natural Resources, Mines and Energy be advised that Council offers no objection to the proposed conversion of Term Lease 233505 to freehold tenure. CARRIED


10 CORPORATE AND COMMUNITY

10.1 COMMUNITY GRANTS REPORT MARCH 2019

RESOLUTION 2019/87

Moved: Cr Peter Webster Seconded: Cr Paul Lobegeier

That in accordance with Policy 102 Grants to Community Organisations, Policy 119 Lifelong Community Grants, Policy 120 Cultural and Sports Performance Grants, Policy No 113 Not for Profit Community Organisations and In Kind Support, Council approves the following:-

1. Tarah Staines – Sports Performance Grant (International Level) - $750; 2. Ivy Suendermann – Sports Performance Grant (International Level) - $750; 3. Flynn Suendermann – Sports Performance Grant (International Level) - $750; 4. Domenic Suendermann – Sports Performance Grant (International Level) - $750; 5. Connor Pashley - Sports Performance Grant (International Level) - $750; 6. Monto Show Society – Waiver of fees for bins, marquees, cleaning, truck & tractor -$1380; 7. Mt Perry Mens Shed – ‘in-kind’ assistance towards engineering costs for a concrete slab

construction - temporary location next to next to their premises for tram donated by Vic Rail - $440.

Further, that Council publicise the success of the Sports Performance Grant (International Level) applicants CARRIED

10.2 FINANCE REPORT TO 28 FEBRUARY 2019

RESOLUTION 2019/88

Moved: Cr John Bowen Seconded: Cr John Zahl

That the Finance Report for month ended 28 February 2019 as presented be adopted. CARRIED


10.3 AUSTRALIA DAY 2019 UPDATE

RESOLUTION 2019/89


That:

1. The Australia Day 2019 Update report as presented be received.

2. Council continue to promote nominations for the North Burnett Regional Council Australia Day 2020 Awards, recognising members of the community who have made an outstanding contribution or exceptional achievement in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera within the following award categories:

‐ Citizen of the Year ‐ Young Citizen of the Year ‐ Community Event of the Year ‐ Volunteer of the Year

‐ Senior Sports Award ‐ Junior Sports Award ‐ Sports Administrator Award ‐ Senior Cultural Award ‐ Junior Cultural

3. Australia Day 2020 be celebrated in the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera on Sunday, 26 January 2020.

4. That Library / Customer Service staff be nominated to coordinate the 2020 Australia Day Awards for the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera.

5. Council’s Works Engineer, liaise with Parks and Gardens Supervisor, regarding areas to be maintained prior to Australia Day events in the region.

6. Committees be formed to represent the six (6) communities of Biggenden, Eidsvold, Gayndah, Monto, Mount Perry and Mundubbera which will include the Divisional Councillor as Chairperson, the nominated staff coordinator, the 2019 Citizen of the Year for each area and a delegate from Wide Bay Volunteers. Further, that the Australia Day 2020 Committee for each of the six (6) communities decide if the successful nominations for their area are to be advised of their award prior to the Australia Day 2020 Event.

7. To encourage families to attend Australia Day events throughout the region, ‘Australia Day Baby Certificates’ will be available to all families that celebrate the birth of a new arrival between 11 January 2019 and 10 January 2019 and attend their local Australia Day event.

8. The Media Release – “Will you be nominating this year?” be approved for dispersal.

9. A ‘2020 Australia Day Update’ report be presented to the March/April 2020 Council General Meeting providing details of 2020 Australia Day Award Winners.

10. That Council continue to be involved in the Queensland Australia Day Ambassador Program.

CARRIED


10.4 ANZAC DAY 2019

RESOLUTION 2019/90


That:

1. The Anzac Day 2019 report as presented be received.

2. Hall Hire, photocopying, etc.as recorded in the Anzac Day Procedure be provided free of charge and recorded as In-Kind donation for each centre.

3. The Chief Executive Officer be delegated authority to liaise with the Queensland Police Service (QPS) to co-ordinate road closures for the 2019 North Burnett region Anzac Day Services where required.

4. The Draft Media Release ‘Anzac Day 2019’ be approved for distribution upon confirmation of venues and times.

5. A display to celebrate Anzac Day 2019 be arranged in each Council library. CARRIED

10.5 RED EARTH COMMUNITY FOUNDATION SPONSORSHIP 2019 - NORTH BURNETT COMMUNITY LEADERS WORKSHOP SERIES

RESOLUTION 2019/91


That:

1. The Red Earth Community Foundation Request for Sponsorship 2019 - North Burnett Community Leaders Workshop Series report be received; and

2. Council allocate the sum of $4,400 toward the North Burnett Community Leaders Workshop Series.

CARRIED

11 STRATEGY, INNOVATION AND ASSETS

11.1 UNAMED ROAD RESERVE - DALLARNIL

RESOLUTION 2019/92

Moved: Cr Robert Radel Seconded: Cr John Zahl

That Council receive the report and resolve to name the road reserve Conalaman Road (refer to Local Heritage Register) but not add this portion to the road register for maintenance purposes.

CARRIED


11.2 3MHCC MEETING MINUTES

RESOLUTION 2019/93


That:

1. Council receive the Three Moon Historical and Cultural Complex report as information and

the minutes from the meetings held on 7th February 2019 as presented be adopted.

2. That Council authorises staff to complete general business items 3 – 6 (approx. 7 hrs staff time plus minimal printing costs) CARRIED

11.3 LANGS ROAD

RESOLUTION 2019/94

Moved: Cr John Bowen Seconded: Cr Robert Radel

That:

1. The report be taken from the table; and

2. Council resolve to rename the section of Langs Road to Carinya Road (between East Woodmillar Road and Wall Road, and adjust the road register to reflect this change.

CARRIED

11.4 EMU CREEK ROAD

RESOLUTION 2019/95

Moved: Cr John Bowen Seconded: Cr Peter Webster

That:

1. The report be taken from the table; and

2. Council resolve to add a section 1.6km or road as category 5f (unformed road) and undertake clearing works on this section at a time to be programmed. CARRIED


12 WORKS

12.1 SHARED CYCLEWAYS - GAYNDAH AND MOUNT PERRY

RESOLUTION 2019/96


That Council writes to the Department and Main Roads committing to the construction of the remaining scope of the Mount Perry and Gayndah shared cycleways subject to the availability of funding. CARRIED

12.2 DRINKING WATER QUALITY MANAGEMENT PLAN REGULAR AUDIT REPORT

RESOLUTION 2019/97


That:

1. Council receive the DWQMP Audit Report and take into consideration the recommendations identified in the audit; and

2. The General Manager Works pass on Council’s acknowledgement of the high quality of the

work undertaken by staff in this department.

CARRIED

12.3 EIDSVOLD CAMPDRAFT REQUEST TO CONSTRUCT ROAD

RESOLUTION 2019/98


That Council approve the allocation of $3,970 in the 2018/19 capital budget for the purpose of constructing an access road in the disused rail corridor between Burnett Highway and the Eidsvold showgrounds. CARRIED

13 COUNCILLOR REPORTS

13.1 MAYOR AND COUNCILLORS REPORTS

RESOLUTION 2019/99

Moved: Cr John Zahl Seconded: Cr Paul Lobegeier

That the Councillor’s Report be received. CARRIED

At 10:14am the meeting adjourned for morning tea.


At 10:37am the meeting resumed.

14 OTHER BUSINESS DETERMINED BY RESOLUTION FOR AGENDA INCLUSION

14.1 YENDA BRIDGE UPDATE

The General Manager of Works provided an update on Yenda Bridge. It was determined that a media release on the matter be issued to the public as a priority.

3.1 REQUEST FOR DEPUTATION - ROAD RENAMING

RESOLUTION 2019/100


That the Chief Executive Officer investigate the administrative procedures followed, and community consultation undertaken, in the naming of Paradise Dam Road and Cherelly Orchard Road and provide a report to the next meeting of Council. CARRIED

15 QUESTIONS

15.1 MUNDUBBERA SEWERAGE TREATMENT PLANT

RESOLUTION 2019/101


That the Chief Executive Officer provide a report on the meeting held between Council and the Department of Environment and Science with regards to the Mundubbera Sewerage Treatment Plant. CARRIED


16 CONFIDENTIAL REPORTS

RESOLUTION 2019/102

10:55AM


That Council consider the confidential report(s) listed below in a meeting closed to the public in accordance with Section 275(1) of the Local Government Regulation 2012:

16.1 Major Events Grant

This matter is considered to be confidential under Section 275(1) - c of the Local Government Regulation 2012, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with the local government’s budget.

16.2 Boyne Burnett Inland Rail Trail Final Report

This matter is considered to be confidential under Section 275(1) - h of the Local Government Regulation 2012, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

16.3 139-18_Material Change of Use for Extractive Industry - 172 Boyd Road, Gayndah.

This matter is considered to be confidential under Section 275(1) - g of the Local Government Regulation 2012, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act.

16.4 Addition to Panel of Providers for Facilities Maintenance - Schulte Plumbing and Gas Services


16.5 Percy Hindmarsh Bridge Replacement Project

This matter is considered to be confidential under Section 275(1) - c of the Local Government Regulation 2012, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with the local government’s budget.

16.6 Eidsvold Hospital Auxiliary Association Inc. - Community Opportunity Shop - 58 Moreton Street, Eidsvold


16.7 Wulli Wulli Tenure Analysis and potential ILUA

This matter is considered to be confidential under Section 275(1) - f and h of the Local Government Regulation 2012, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with starting or defending legal proceedings involving the local government and other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to


gain a financial advantage.

16.8 CQ Alliance of Councils Proposal


And moves into closed session. CARRIED

Council acknowledged that Cr John Zahl declared a perceived conflict of interest in agenda item 16.3 ‘139-18_Material Change of Use for Extractive Industry - 172 Boyd Road, Gayndah’ (as defined in section 173 of the Local Government Act 2009) due to having attended and being involved in meetings with the applicant. In accordance with section 175E (4) of the Local Government Act 2009, Cr Zahl proposed to exclude himself from the meeting while the matter is discussed and the vote is taken in open session.

At 11:12 am, Cr John Zahl left the meeting.

At 11:31 am, Cr John Zahl returned to the meeting.

RESOLUTION 2019/103

11:45AM

Moved: Cr John Zahl Seconded: Cr Peter Webster

That Council moves out of Closed Session and now be open to the public. CARRIED

16.1 MAJOR EVENTS GRANT

RESOLUTION 2019/104

Moved: Cr Paul Lobegeier Seconded: Cr Peter Webster

That in accordance with Policy 121 Major Events Grants and Policy 113 Not for Profit Community Organisations and In Kind Support, Council approves the following application:-

1. Friends of RM Inc. – in-kind support up to $2,500.00

CARRIED


16.2 BOYNE BURNETT INLAND RAIL TRAIL FINAL REPORT

RESOLUTION 2019/105

Moved: Cr John Zahl Seconded: Cr John Bowen

That Council

1. Receive the Boyne Burnett Inland Rail Trail Final Report and forward the report findings to the Community; and

2. Reiterate that Council is not in a position to fund any potential capital and maintenance cost as identified in the Burnett Boyne Inland Rail Trail Final Report; and

3. Acknowledge that Council will act as a channel for community groups to access the Queensland Cycling Action Plan and Program Funding after evidence is provided that the Community has secured financial support, and has a detailed management plan, sustainability statement and maintenance plan; and

4. Support community groups to enter into an agreement with Department of Transport and Main Roads for the Rail Corridor directly; and

5. Support community consultation initiatives (in a support role, not a lead role).

6. Contact the Department of Transport and Main Roads to request information on current unused rail corridor maintenance programs, and to advocate for 100% funding for trail development and maintenance for any future completed projects. CARRIED

At 11:50 am, Cr John Zahl left the meeting.


16.3 139-18_MATERIAL CHANGE OF USE FOR EXTRACTIVE INDUSTRY - 172 BOYD ROAD, GAYNDAH.

RESOLUTION 2019/106

Moved: Cr John Bowen Seconded: Cr Peter Webster

That:

1. Council, having regard to the matters set out in the attachments, decide the application under s60 of the Planning Act 2016 and s22.1(a) of the DA Rules by approving all of it subject to conditions. 2. Proposed condition 34 be amended to read “that at intervals agreed between the applicant

and Council, Boyd Road from the end of the bitumen at Don Kenny Parade to the extraction area (the Road) be inspected and where the evidence suggests that any deterioration was caused or accelerated by the activity the applicant restore the Road to the same condition it was prior to the use commencing”;

3. Council refund the application fee paid to Council by the applicant in respect of the proposed screening operation at the site;

4. Council give the applicant the decision notice within five days of deciding the application (s22.1(b) of the DA Rules). 5. Council give a copy of the decision notice to each principal submitter within five days after

either the applicant advises it does not intend to make change representations OR the applicant gives Council of the applicant’s appeal OR the applicant’s appeal period ends, whichever is the earliest (s22.2(a) of the DA Rules).

6. Council give a copy of the decision notice to the referral agency. 7. Council give a copy of the decision notice to the Department of Natural Resources, Mines & Energy (DNRME) since the applicant’s QMANs require the allocation holder to comply with

any conditions relating to the development approval. 8. Council publish the Notice of decision, including the Statement of reasons, on its website.

CARRIED

At 11:52 am, Cr John Zahl returned to the meeting.


16.4 ADDITION TO PANEL OF PROVIDERS FOR FACILITIES MAINTENANCE - SCHULTE PLUMBING AND GAS SERVICES

RESOLUTION 2019/107


That Schulte Plumbing and Gas Services be added to Council’s Panel of Providers for Facilities Maintenance under Quotation 2909/2017-18/QTB/16 until 18th December 2019.

CARRIED

16.5 PERCY HINDMARSH BRIDGE REPLACEMENT PROJECT

RESOLUTION 2019/108


That in respect of the Percy Hindmarsh Bridge Project Council:

1. Request an extension of time until October 2019 to complete the Percy Hindmarsh Bridge

replacement; and

2. Request additional funding of not less than $681,789 from both State and Federal

governments to complete the project; and

3. Note that subject to the outcome of the requests to Government Council may be required to

provide additional funding for the project as part of Council’s 2019 2020 budget. CARRIED

16.6 EIDSVOLD HOSPITAL AUXILIARY ASSOCIATION INC. - COMMUNITY OPPORTUNITY SHOP - 58 MORETON STREET, EIDSVOLD

RESOLUTION 2019/109


That the Eidsvold Hospital Auxiliary Association Inc – Community Opportunity Shop – 58 Moreton Street, Eidsvold report lay on the table.

CARRIED


16.7 WULLI WULLI TENURE ANALYSIS AND POTENTIAL ILUA

RESOLUTION 2019/110

Moved: Cr John Zahl Seconded: Cr Paul Lobegeier

That: 1. Council receive the Wulli Wulli Tenure and potential Indigenous Land Use Agreement report; 2. Council delegate to the Chief Executive Officer the power to respond to the State’s tenure analysis once the State has reached a view on the remaining 8 Council Reserve lots; and 3. Council join with South Burnett Regional Council and Western Downs Regional Council to negotiate a common ILUA with the Wulli Wulli native title applicants. CARRIED

16.8 CQ ALLIANCE OF COUNCILS PROPOSAL

RESOLUTION 2019/111


That the Mayor be delegated authority to execute the Memorandum of Understanding with the proposed Central Queensland alliance of Councils.

In Favour: Crs Paul Lobegeier, Peter Webster and Faye Whelan

Against: Crs John Bowen and Robert Radel

Abstained: Cr John Zahl

The chair exercised her casting vote in favour of the motion and the motion was carried

CARRIED 4/3

17 CLOSURE OF MEETING

The Meeting closed at 11:56am.

The minutes of this meeting were confirmed at the General Meeting held on 10 April 2019.

...................................................

CHAIRPERSON


Item 8.1

8 OFFICE OF THE CHIEF EXECUTIVE OFFICER

8.1 ILUA WITH THE WULLI WULLI

Doc Id: 925688

Author: Nita Kreis, Governance Administration Officer


Attachments: 1. MacDonnells Law - 18.03.2019_WW2_Draft_CD_timetable_edb_edits .docx [925685] ⇩

2. MacDonnells Law - Jeremy Marshall - email conversation regarding

Wulli Wulli ILUA - 250319.docx [925686] ⇩

INTRODUCTION/BACKGROUND

The Council had a resolution, on the 20th March, to become involved with the Wulli Wulli combined Council’s ILUA discussions. An email was received on the 18th March, and viewed on the 25th March by the officer handling Indigenous relations in regards to these discussions (please see attachment). The lawyers of the Wulli Wulli people have advised, that at this time, they are no longer willing to further these discussions.

OFFICER COMMENTS/CONCLUSION

Nil

RECOMMENDATION

That the ILUA with the Wulli Wulli Report be received for information by Council.

CO_20190410_AGN_2167_AT_files/CO_20190410_AGN_2167_AT_Attachment_11790_1.PDF



Item 8.1- Attachment 1

As at 15 March 2019

Federal Court of Australia No: QUD 31 of 2019

District Registry: Queensland

Division: General

ROBERT CLANCY AND ORS ON BEHALF OF THE WULLI WULLI PEOPLE #2

[Applicant name to be confirmed following authorisation meeting]

APPLICANT

STATE OF QUEENSLAND AND ORS

RESPONDENTS

TIMETABLE FOR PROGRESSING MATTERS TOWARDS CONSENT DETERMINATION

NB: Milestones are steps marked in bold and italics and this ECF file is administratively linked to the court proceeding file number QUD311 of 2011

No. Event Party Due date Status

Case Management

1

.

State to provide draft CD Timetable to the applicant and

respondent parties

Applicant 5 July 2018 Completed

2

.

Case management conference to finalise CD Timetable All parties 10 July 2018 Completed




3

.

Case Management Conferences between all parties as directed All parties As required

4

.

Applicant is to report to the Deputy Registrar on the progress of

the CD Timetable and provide to the Deputy Registrar a copy of

any agreed updated CD Timetable.

Applicant As required

Connection

5

.

State to advise the Applicant’s solicitor in writing - whether they are prepared to accept the connection of the claim

group including the indigenous respondents to the claim area; or - any outstanding issues that remain to be resolved before that

party will accept the connection of the claim group including the

indigenous respondents to the claim area; or

- if a determination of no native title is proposed.

State Completed

[Applicant and

Indigenous

Respondents to

confirm correct

description]

6

.

Applicant and State to reach in principle agreement on

outstanding connection issues Applicant Completed

7

.

Applicant to write to respondent parties to advise of State and

Applicants agreement regarding connection Applicant 12 July 2018 Completed

8

.

Respondents (other than the State) to advise the Applicant if it

requires a copy of the connection material the Applicant seeks to

rely on.

13 July 2018 Completed

9 Applicant to provide the connection material it seeks to rely on to 20 July 2018 Completed




.

those respondents (other than the State) who requested a copy.

1

0

.

Respondents (other than the State) to advise the Applicant’s

solicitor in writing whether any outstanding connection issues

have been resolved.

Respondents

other than the

State and QSNTS

10 August 2018 Completed

1

1

.

Applicant and Indigenous Respondents to file a notice indicating

whether they agree to enter into negotiations towards a consent

determination.

Applicant and

Indigenous

Respondents


Notice filed by

Edwina Chapman on

11/10/2018

1

2

.

State to file a notice indicating whether it agrees to enter into

negotiations towards a consent determination. State 17 August 2018 Completed

14/08/2018

1

3

.

Applicant and respondents (other than the State) to reach

agreement on connection for purposes of substantive

negotiations

If Applicant and respondent parties (other than the State)

do not reach agreement on connection, a Case Management

Conference will be convened to determine what specific

issues need to be resolved

Applicant &

respondents

(other than the

State)

27 August 2018

1

4

.

Respondent parties other than the State and Indigenous

Respondents to file a notice indicating whether they agree to

enter into negotiations towards a consent determination.

Respondent

parties (other

than the State

and Indigenous

Respondents)

26 October 2018

pursuant to order 5

made on 10 July 2018

as varied on 20

August 2018 by

Notices filed on

behalf of: Nth/Sth

Burnett Regional

Councils, Banana

Shire Council,




Registrar Stride Western Downs

Regional Council,

Ergon Energy, Telstra

Corporation, various

Pastoral respondents

represented by

M Boge.

Note: notices were

not filed on behalf of

Russell Darrell Rose,

Ansgar Grein and

Antoinette Grein.

Amendment of Application

1

5

.

The applicant to hold an authorisation meeting to amend the

Application to:

include the apical ancestors MiMi and Maggi Hart as part

of the description of the native title claim group; and

amend the claim group name to remove the reference to

Wulli Wulli People and include a neutral claim name.

Applicant June/July 2019

Native title rights and interests

1

6

.

The applicant to provide the State and respondents with a list of

the native title rights and interests it proposes to be included in

any consent determination

Applicant 3 August 2018 Completed

22/8/18

1

7

.

State and respondent parties to respond to Applicant regarding

the native title rights and interests, including whether further

evidence is required

State and

respondent

parties

After 31 January 2019

Delayed

Nth/Sth Burnett

Regional Councils

31/8/18




1

8

.

Applicant to address any issues raised by the State or other

respondent parties in relation to the native title rights and

interests claimed

Applicant

14 February 2019

Delayed

1

9

.

All parties to reach in principle agreement in relation to native

title rights and interests in claim area

All parties

21 February 2019

Delayed

Other interests / issues

2

0

.

Respondents other than the State to advise the Applicant and the

State the nature of that respondent’s interest in the proceeding

and how they want it recorded in a consent determination.

Respondents 1 March 2019 Nth/Sth Burnett

Regional Councils

31/8/18, Banana Shire

Council and Western

Downs Regional

Council 05/02/2019,

Ergon Energy

05/02/2019

2

1

.

Applicant to provide comments regarding interests provided

under item 20.

Applicant 15 March 2019

2

2

.

All parties to reach in principle agreement on how the

respondent parties’ interests are to be recognised in the consent

determination.

All parties 29 March 2019

Indigenous Land Use Agreements

2 Respondents other than the State to advise the applicant whether Respondents On/before mid- Ergon, Western




3

.

they wish to enter into Indigenous Land Use Agreement

negotiations including the intention and scope of the proposed

ILUA.

August 2018 Downs Regional

Council and South

Burnett Regional

Council indicated

they wish to enter

into ILUA

negotiations.

2

4

.

Relevant respondent parties are to provide their respective draft

ILUAs to the applicant for consideration

Relevant

respondent

parties

On/before mid-Oct

2018

A draft ILUA was

provided on behalf of

Ergon on 4.12.2018

2

5

.

Applicant to respond to draft ILUAs Applicant On/before mid-Nov

2018

Completed 9.01.2019

2

6

.

The applicant and relevant respondents to reach in principle

agreement on the terms of their respective ILUAs.

Applicant and

relevant

respondents

On/before mid- Dec

2018

N/A – no ILUAs

being negotiated

2

7

.

State to advise the Applicant whether they wish to enter into

Indigenous Land Use Agreement negotiations including the

intention and scope of the proposed ILUA.

State

TBA – first week in

April

2

8

.

State provide draft ILUAs to the applicant for consideration State

TBA




2

9

.

Applicant to respond to draft ILUA Applicant

TBA

3

0

.

The applicant and State to reach in principle agreement on the

terms of the ILUA.

Applicant and

State

TBA

3

1

.

State to make a request to the NNTT to conduct a pre-compliance

assessment of the ILUA State

3

2

.

NNTT to provide its pre-compliance assessment of the ILUA NNTT

3

3

.

State to address any issues identified by the NNTT State

3

4

.

NNTT to provide its final pre-compliance assessment of the

ILUA NNTT

Tenure




3

5

.

All respondents, (other than the State and QSNTS) to advise

whether they wish to be provided with the State’s preliminary

tenure analysis (Tenure Respondents)

All respondents,

save the State

and QSNTS

30 July 2018 Completed

Nth/Sth Burnett

Regional Councils,

Banana Shire Council,

Western Downs

Regional Council,

Ergon, Telstra,

various Pastoral

respondents

represented by

M Boge (“Tenure

Respondents”)

3

6

.

State to advise the Applicant on a tenure strategy in relation to

the claim area and provide a list of current base land tenure

information for parcels within the external boundary of the

claim.

State 10 August 2018 Completed

Applicant responded

20/8/18

3

7

.

State and the Applicant to agree on Tenure Strategy State and

Applicant


Agreement confirmed

29/8/18

3

8

.

State to advise the other respondent parties of proposed Tenure

Strategy and provide a list of current base land tenure

information for parcels within the external boundary of the claim

State 31 August 2018 Completed

3

9

.

Tenure Respondents to provide any comments on State's Tenure

Analysis proposal

Tenure

Respondents

14 September 2018 Completed

Responses received

from: Ergon Energy,





Western Downs

Regional Council,

Telstra

4

0

.

State to complete first tranche preliminary tenure analysis of

claim area and provide it to the Applicant and Tenure

Respondents

State 18 January 2019 Completed

4

1

.

Applicant and Tenure Respondents to provide written response

to the State’s first tranche tenure analysis

Applicant &

Tenure

Respondents

15 February 2019 Delayed

Responses received

on behalf of:

Applicant 15/02/2019;


Western Downs

Regional Council and

Ergon Energy

18/02/2019

4

2

.

State to complete second tranche preliminary tenure analysis of

claim area and provide it to the Applicant and Tenure

Respondents

State 11 April 2019

4

3

.

Applicant and Tenure Respondents to provide written response

to the State’s tenure analysis

Applicant 26 April 2019

4

4

.

State to provide a response to the Applicant and Tenure

Respondents and provide an updated tenure analysis

spreadsheets

State 16 May 2019




4

5

.

Respondents who assert extinguishment by public works to

provide Applicant and State with any evidence of public works

that they wish to rely on

Respondents 16 May 2019

4

6

.

Applicant to advise the State whether there are any parcels over

which they wish to claim the benefit of s47, s47A or s47B; and

provide a table of existing evidence of occupation

Applicant 16 May 2019

4

7

.

Applicant and Tenure Respondents to review and respond to

any further information provided by the State, identifying any

areas remaining in dispute.

Applicant &

Tenure

Respondents

13 June 2019

4

8

.

Applicant to provide comments on the public works evidence Applicant 13 June 2019

4

9

.

State and other respondents who wish to do so, respond to

applicant in respect of occupation evidence.

State & relevant

respondents

13 June 2019

5

0

.

Applicant to provide further occupation evidence to the State

and any respondent who requests it. Applicant 20 June 2019

5 State and all relevant respondents to reach in principle State and 27 June 2019




1

.

agreement as to the effect of tenures and public works over the

claim area. relevant

respondents

Authorisation of ILUA’s and Draft Determination

5

2

.

Applicant to hold authorisation meeting to authorise

ILUA’s and approve draft consent determination

Applicant June/July 2019

5

3

.

All ILUAs to be lodged with the NNTT for registration All relevant

parties

Creation of PBC

5

4

.

Creation of the prescribed body corporate (PBC) (if required)

Applicant

5

5

.

Applicant to file PBC documents (if required)

Applicant

Draft Determination

5

6

.

State to draft a s87 agreement and consent determination and

provide to the applicant and other respondents for comment.

State 22 March 2019




5

7

.

Y

Applicant and other respondent parties to review initial draft of

the s87 agreement and consent determination and provide any

comments to the State.

Applicant &

respondents

other than the

State

12 April 2019

5

8

.

State to consolidate the parties’ comments and circulate further

amended draft consent determination to the parties for comment.

State 3 May 2019

5

9

.

Applicant and other respondent parties to review further

amended draft consent determination and provide any

comments to the State.

Applicant &

respondents

other than the

State

24 May 2019

6

0

.

State to circulate amended draft consent determination,

including draft Determination Map, to the parties for final

comment / agreement.

State 31 May 2019

6

1

.

All parties to reach in principle agreement on the consent

determination

All parties 14 June 2019

6

2

.

State to provide NNTT with draft determination and mapping and

request pre-compliance check State 19 June2019




6

3

.

NNTT to provide State with geospatial assessment NNTT 10 July2019

6

4

.

State to address any discrepancies identified in NNTT geospatial

assessment State 17 July 2019

6

5

.

If required, State to provide NNTT with updated draft

determination and mapping and request final pre-compliance

check

NNTT 24 July 2019

6

6

.

Approval of consent determination to be sought from claim

group

Applicant July 2019

6

7

.

Applicant to indicate their formal approval of the consent

determination

Applicant July 2019

6

8

.

Respondents other than the State to indicate their formal

approval of the consent determination

Respondents

other than the

State

July 2019

6

9

State to obtain Ministerial approval for the determination (6

weeks from in principle agreement)

State July 2019




.

Determination Hearing

7

0

.

Applicant to circulate submissions in support of proposed

consent determination

Applicant Early June 2019

7

1

.

Respondents to provide comments in relation to Applicant’s

submissions in support of proposed consent determination.

Respondents Late June 2019

7

2

.

Final section 87 agreement to be circulated to all parties. State July 2019

7

3

.

All parties to execute section 87 agreement and provide executed

agreement to the State.

Applicant &

respondents

other than State

July 2019

7

4

.

State to execute section 87 agreement State July 2019

7

5

Applicant to file and serve:

evidence to be relied upon for the final hearing;

Applicant July 2019




.

submissions in support of the consent determination; and

any other relevant material.

7

6

.

State to file and serve the signed section 87 agreement

State July 2019

7

7

.

Any other party who wishes to do so file any submission or any

other relevant material in support of the consent determination.

All parties July 2019

7

8

.

Applicant to file and serve any submissions in reply or any other

relevant material in reply

Applicant July 2019

7

9

.

Determination hearing to be held All parties End August 2019



Good afternoon Gary Thank you for the email and I will certainly advise you if the situation changes in the future regarding the ILUA. Regards,

Jeremy Marshall A s s o c i a t e

M A C D O N N E L L S L A W

Tel: +61 7 3031 9739 | Mob: 0432 465 480

Individual Liability Limited by a scheme approved under professional standards legislation

Important Message – Due to the increase in scams involving transferring of money between bank accounts and credit cards, we strongly advise that you ALWAYS contact us via phone to verify our bank account details, prior to you making a deposit. If we change our bank account details we will contact you by phone so please DO NOT act on any correspondence which suggests we have changed our account details without first phoning us.

From: Gary Rinehart <[email protected]> Sent: Monday, 25 March 2019 1:28 PM To: Jeremy Marshall <[email protected]> Cc: Natalie Zillman <[email protected]>; Nita Kreis <[email protected]> Subject: RE: Wulli Wulli People #2 (QUD311/2011) Hi Jeremy Thank you for advice concerning the joint ILUA. Council did resolve to participate in the joint ILUA negotiations at its General Meeting on 20 March 2019. Should the situation regarding an ILUA change in the future please let us know and we will again consider our involvement.

Gary Rinehart

Chief Executive Officer Mobile: 0497 603 527 North Burnett Regional Council

Phone: 1300 MY NBRC (1300 696 272)

PO Box 390, 34-36 Capper St Fax: (07) 4161 1425 GAYNDAH QLD 4625 Web: northburnett.qld.gov.au

From: Nita Kreis <[email protected]> Sent: Monday, 25 March 2019 11:53 AM To: Gary Rinehart <[email protected]>; Rachel Chambers <[email protected]> Subject: FW: Wulli Wulli People #2 (QUD311/2011)

mailto:[email protected]




http://www.northburnett.qld.gov.au/




http://www.macdonnells.com.au/

https://www.facebook.com/MacDonnellsLaw

http://www.linkedin.com/company/macdonnells-law



Good morning, Please find below the email from MacDonnell’s Law advising that the Wulli Wulli have pulled out of the ILUA negotiations. Gary – since Council moved in favour of joining these discussions, should I create a report to advise that they are no longer an option? Thanks,

Nita Kreis

Administration Officer (Governance) North Burnett Regional Council

Phone: 1300 MY NBRC (1300 696 272)

PO Box 390, 34-36 Capper St Fax: (07) 4161 1425 GAYNDAH QLD 4625 Web: northburnett.qld.gov.au

From: Jeremy Marshall <[email protected]> Sent: Monday, 18 March 2019 4:54 PM To: Nita Kreis <[email protected]> Cc: North Burnett Regional Council <[email protected]> Subject: FW: Wulli Wulli People #2 (QUD311/2011) Dear Nita Indigenous Land Use Agreement I refer to the proposed joint local government ILUA with the Wulli Wulli People (Applicant) previously discussed. I confirm that Council had been giving consideration to becoming a party to that ILUA, however Council had not yet instructed us whether it wished to pursue the ILUA. Today Just Us Lawyers advised that the Applicant is not minded to enter an ILUA with the Councils (North and South Burnett, and Western Downs) in its current form. In summary, the Applicant's position is that the ILUA benefits the Councils and the ILUA as currently drafted provides no incentive to the Applicant "…to relinquish procedural rights they currently have which will only be strengthened after a determination." It is obviously disappointing the Applicant is not prepared to negotiate a joint local government ILUA, however the Applicant cannot be forced to do so. In the circumstances, there is little utility in spending time and costs seeking to negotiate an amended form of ILUA with the Applicant. Amended Timetable This afternoon we received the attached amended Timetable from Just Us Lawyers. Item 26 has been amended to reflect that ILUAs are no longer being negotiated. As mentioned in my email from Friday, the State has enlarged the timing of its 'second tranche' preliminary tenure analysis. The Applicant has agreed to the revised timetable but

http://www.northburnett.qld.gov.au/






"…wants all actions taken under it to be completed so as to obtain a determination as soon as possible." If you have any queries, please contact me Regards,



Tel: +61 7 3031 9739 | Mob: 0432 465 480

Individual Liability Limited by a scheme approved under professional standards legislation

Important Message – Due to the increase in scams involving transferring of money between bank accounts and credit cards, we strongly advise that you ALWAYS contact us via phone to verify our bank account details, prior to you making a deposit. If we change our bank account details we will contact you by phone so please DO NOT act on any correspondence which suggests we have changed our account details without first phoning us.

From: Jeremy Marshall Sent: Friday, 15 March 2019 9:25 AM To: 'Nita Kreis' <[email protected]> Cc: Administration ([email protected]) <[email protected]> Subject: FW: Wulli Wulli People #2 (QUD311/2011) Dear Nita Under the current Timetable progressing the matter to a consent determination, the State was due to deliver its latest ('second tranche') preliminary tenure analysis to the parties yesterday, 14 March 2019. Late yesterday, Crown Law advised that as a result of 'conflicting priorities and limited resources', the State is not in a position to circulate the latest preliminary tenure analysis. The State has requested an extension of 4 weeks to deliver the preliminary tenure analysis. Crown Law will be circulating a revised timetable for the parties' comment shortly. On the basis of a one month enlargement of the current orders, the matter will be progressing to a consent determination in September 2019. I will provide a further update once we receive the amended Timetable, or possibly after the next case management hearing which I due after 22 March 2019. If you have any queries, please contact me. Regards,



Tel: +61 7 3031 9739 | Mob: 0432 465 480




http://www.macdonnells.com.au/






Item 8.2

8.2 LOCAL GOVERNMENT ELECTORAL ARRANGEMENTS - POSTAL BALLOTS

Doc Id: 926842

Author: Tracey Wilson, Executive Support Stream Leader


Attachments: Nil


The purpose of this report is to provide Council with advice in regards to the 2020 Quadrennial Local Government Elections – Postal Ballots - as required by the Local Government Act 2009, Local Government Electoral Act 2011 and the Local Government Electoral Regulation 2012.

In previous Council terms (2008-2012, 2012-2016 and 2016-2020) Council resolved to conduct the quadrennial local government election by full postal ballot. The election was then conducted by the Electoral Commission of Queensland by postal ballot.

The Local Government Electoral Act 2011 allows Councils to apply for full postal ballot before 1 July prior to the quadrennial elections and to request Ministerial approval.

Discussion

A number of Queensland councils, including North Burnett Regional Council, opted to conduct their 2016 election polls by full postal ballot. Prior discussions with the Electoral Commission Queensland (ECQ) have indicated that overall costs of conducting an election poll by full postal ballot is marginally less traditional in person booth voting. It is understood that other Councils within the WBBROC area have previously made application to move from polling booth to full postal vote due to cost considerations.

The legislation allows Council to make application to the Minister to have the postal ballot apply to all or part of the region provided Council can satisfy the Minister that the Council area contains a large rural sector or large remote areas. It is considered that given low population density (.53 persons per hectare) and large road length (4132 Ks) the region satisfies both the aforementioned tests. It is further considered that Council should seek to have the postal ballot apply to the whole of the area as all divisions, other than division 4, contain significant rural areas.

In practice conducting an electoral poll via postal ballot removes the costs associated with operating and staffing physical polling booths at multiple locations across the region both on election day, and for pre-polling day booth arrangements. It is understood that there were some difficulties experienced by electors at the 2016 election associated with the postal ballot process and these matters will be discussed with the Electoral Commissioner prior to the conduct of the election.

CORPORATE/OPERATIONAL PLAN

In accordance with Corporate Plan 2017- 2022:

Theme 5: Our efficient and effective council - 5.6 Good governance.

POLICY IMPLICATIONS

Consistent with Council’s previous decisions.

STATUTORY REQUIREMENTS


Item 8.2

Local Government Act 2009, Local Government Electoral Act 2011, Local Government Electoral Regulation 2012, and the Local Government Electoral (Transparency and Accountability in Local Government) Amendment Regulation 2017.

Local Government Electoral Act 2011 s45 of the Act as below:-

Direction that poll be conducted by postal ballot:

(1) A local government may apply to the Minister for a poll to be conducted by postal ballot if the local government’s area includes a large rural sector, large remote areas or extensive island areas.

(2) The Minister must decide to approve or not to approve the application.

(3) The approval may be given for—

(a) all the local government’s area; or

(b) 1 or more divisions of its area; or

(c) a part of its area marked on a map.

(4) If the approval is given for a part of a local government’s area, the local government must—

(a) ensure that the public may inspect the relevant map—

(i) at the local government’s public office; and

(ii) on the local government’s website; and

(b) publish details of the approval in a newspaper circulating generally in the part of the local government’s area.

(5) Decisions of the Minister under subsection (2) are not subject to appeal.

FINANCIAL REQUIREMENTS

Likely lower costs associated with the 2020 quadrennial election if conducted via full postal ballot. Polling booths will require extra issuing and presiding officers.

RISK MANAGEMENT

Council has an adopted ‘Risk Management Framework’ that is consistent with AS/NZS ISO 31000:2018 Risk management – Guidelines.

Using the Standard and the framework, local governments increase the likelihood of achieving objectives, improve the identification of opportunities and threats and effectively allocate and use resources for risk treatment.

With respect to this report, the following risk categories LEGAL AND REGULATORY and REPUTATION/POLITICAL have been considered and assessed.

It has been determined to be a LOW RISK due to previous implementation by Council.

CONSULTATION

Consultation to date has been limited to discussions with Council during training and legislative updates. Some consultation has previously been undertaken with the Electoral Commission of Queensland.

RECOMMENDATION

That in accordance with s45 of the Local Government Electoral Act 2011 and consistent with previous electoral arrangements, Council apply to the Minister for Local Government to have the 2020 quadrennial local government election for North Burnett Regional Council conducted by full postal ballot on the grounds that the Council area contains a large rural sector and large remote areas.


Item 9.1

9 CORPORATE AND COMMUNITY

9.1 DNRME REQUEST FOR COUNCIL'S VIEWS - FURTHER DEALING TERM LEASE 233954 - LOT 601 ON CROWN PLAN TM7594

Doc Id: 924093

Author: Linda Nicholson, Administration Officer (Leases)

Authoriser: Zoe Behrendt, Corporate Services Manager

Attachments: 1. 41795 - Consultation Report - Further Dealing - TL 233954 - L601 TM7594.docx [924096] ⇩


The Department of Natural Resources, Mines and Energy (DNRME) is seeking Council’s views and requirements in relation to further dealing of Term Lease 233954 over Lot 601 on Crown Plan TM7594.

Lot 601 on Crown Plan TM7594 comprises an area (about) 6.55 hectares with frontage to the Burnett Highway (Gayndah-Monto Road) at Three Moon, as shown on the aerial view map in Attachment 1 Consultation Report.

Proposed use of the land is agricultural.

The Department is seeking Council’s views or requirements, including any local non-indigenous cultural heritage values that the department should consider when assessing the application.

Objections to the application, and any views or requirements that may affect the future use of the land are requested by 15 April 2019.

The Lessee owns adjoining freehold parcels.


Theme 1 Our Productive Region

1.7 Planning to facilitate industrial, commercial and residential growth.

POLICY IMPLICATIONS

No Council policies exist that specifically relate to this item.


Land Act 1994 section 420CB which states “Council has the power to make a submission in response to a notice received under the Act about a proposed application”.


There are minimal financial implications for this matter.

RISK MANAGEMENT

Using the Standard and the framework, local governments increase the likelihood of achieving objectives, improve identification of opportunities and threats, and effectively allocate and use resources for risk treatment.

With respect to this report, the following risk categories LEGAL AND REGULATORY and ENVIRONMENTAL and REPUTATION/POLITICAL have been considered and assessed.

It has been determined to be a LOW RISK due to implementation of new systems and processes across all relevant Council Departments to effectively consider and assess DNRME requests of this nature and Council has not long term views or intentions regarding this land. The State Government is looking to rationalise term leases to free up for disposal.



Item 9.1

CONSULTATION

Appropriate departments within Council have provided their views and written comments for reporting.

During this process Rates, Civil Works, Development and Building Services, Environmental Services, Assets, Disaster Management, Technical Services and Economic Development were consulted.

The attached Consultation Report offers views and comments provided by internal departments as stated above and includes aerial image of Lot 601 TM7594, located on the Burnett Highway (Gayndah-Monto Road), Three Moon.

RECOMMENDATION

That the Department of Natural Resources, Mines and Energy be advised that Council has no views or requirements in relation to further dealing of Term Lease 233954 over Lot 601 TM7594.



MEETING DATE: 10 April 2018 GENERAL MEETING REPORT: ID 924093



The approved process for consultation for reporting to Council must be completed appropriately by all Units/Streams within the stipulated timeframe. Please provide your comments in the table below.

All questions must be answered, stating:

Objection or not: give detailed reasoning and any conditions applied to your reasoning;

Views and/or requirements: give detailed reasoning and any conditions applied to your reasoning.

To the best of your knowledge and understanding of current Council records, DO YOU HAVE….[Please check]

Any objections to renewal of the lease or freeholding of the land?

☐ Rates ☐ Civil Works ☐ Development & Building Services ☐ Environmental Services ☐ Corporate | Leasing

☐ Technical Services ☐ Economic Development ☐ Disaster Management

Unit / Stream Identified characteristics Yes No Any views or requirements that may affect the future use of the land?

Any views or requirements (including non-indigenous cultural heritage or access) that DNRM should consider in the assessment process?

Rates - Outstanding Rates ☒ ☐

- Easements ☐ ☒

- Other ☐ ☒

There is nothing noted on the rate card to indicate we should object to the renewal of this Term Lease. Term Lease is attached to another parcel of land owned by the property owners.

Civil Works - Road access ☐ ☒

- Gravel opportunities ☐ ☒

- Access to water ☐ ☒

- Other ☐ ☒

There are no reasons to object to the renewal of this lease.

Development & Building Services

- Local Heritage Historic Sites ☐ ☒

- Other ☐ ☒

There is no matters to indicate we should object to the renewal of this term lease for agricultural purposes. The lot is not on the local heritage register and is within the Rural Zone – Intensive Agricultural Precinct, class A & B Agricultural Land Classification. The lot is identified within the flood overlay and adjoins State-controlled Road.





Environmental Services - Grazing stock route ☐ ☒

- Watering point ☐ ☒

- Vegetation management ☐ ☒

mapping

- Biosecurity ☐ ☒

- Cultural & Heritage issues ☐ ☒

- Other ☐ ☒

There is no matters to indicate we should object to the renewal of this term lease for agricultural purposes.

Corporate | Leasing Your views or requirements that may affect the future use of the land, including any local non-indigenous cultural heritage values?

Assessment 41795. The current lessee owns adjoining freehold parcels.

Proposed used of the land is agricultural.

No objection is offered to renewal of this Term Lease.

Disaster Management - Firebreaks ☐ ☒

- Water access ☐ ☒

- Access to river gauges ☐ ☒

- Other ☐ ☒

There are no disaster management based reasons to object to the renewal of this lease

Technical Services - Urban water supply ☐ ☒

- Water/Wastewater reticulation ☐ ☒

system

- Community Facilities ☐ ☒

- Other ☐ ☒

Technical services has no assets /infrastructure in this area currently. No works are planned in this area in the near future.

Economic Development - Tourism opportunities ☐ ☒

- Economic opportunities ☐ ☒

- Other ☐ ☒

There are no economic or tourism based reasons to object to the renewal of this lease


Item 9.2

9.2 DNRME REQUEST FOR VIEWS - APPLICATION FOR ABSOLUTE SURRENDER - TERM LEASE 221097 - LOT 21 ON M7612

Doc Id: 924218

Author: Linda Nicholson, Administration Officer (Leases)

Authoriser: Zoe Behrendt, Corporate Services Manager

Attachments: 1. 40797 - Consultation Report - Application for Surrender - TL 221097 - L21 M7612.docx [924221] ⇩


The Department of Natural Resources, Mines and Energy is seeking Council’s views and requirements in relation to application for absolute surrender of Term Lease 221097 over Lot 21 on M7612.

Lot 21 on M7612 comprises an area (about) 0.59 hectares with frontage to Gladstone-Monto Road, Mungungo as shown on the aerial view map in Attachment 1 Consultation Report.

Land use is vacant urban.

The Lessee owns six (6) freehold parcels and two (2) additional Term Lease lots in the Mungungo Township.

The lessee has made application to the Department for absolute surrender of the Term Lease.

The Department advises that upon registration of any such surrender, it is possible that a Deed of Grant to the State may then issue over the lot.

Therefore, Council is requested to advise whether any property rates remain outstanding on this parcel and any objections to the issuance of such deed.

There are no outstanding property rates for this parcel.


Theme 1 Our Productive Region

1.7 Planning to facilitate industrial, commercial and residential growth.

POLICY IMPLICATIONS

No Council policies exist that specifically relate to this item.


Land Act 1994 section 420CB which states “Council has the power to make a submission in response to a notice received under the Act about a proposed application”.


There are minimal financial implications for this matter.

RISK MANAGEMENT

Using the Standard and the framework, local governments increase the likelihood of achieving objectives, improve identification of opportunities and threats, and effectively allocate and use resources for risk treatment.

With respect to this report, the following risk categories LEGAL AND REGULATORY and ENVIRONMENTAL and REPUTATION/POLITICAL have been considered and assessed.

It has been determined to be a LOW RISK due to implementation of new systems and processes across all relevant Council Departments to effectively consider and assess DNRME requests of



Item 9.2

this nature and Council has not long term views or intentions regarding this land. The State Government is looking to rationalise term leases to free up for disposal.

CONSULTATION

Appropriate departments within Council have provided their views and written comments for reporting.

During this process Rates, Civil Works, Development and Building Services, Environmental Services, Assets, Disaster Management, Technical Services and Economic Development were consulted.

The attached Consultation Report offers views and comments provided by internal departments as stated above and includes aerial image of Lot 21 M7612, located at Mungungo on the Gladstone-Monto Road.

RECOMMENDATION

That the Department of Natural Resources, Mines and Energy be advised that Council has no requirements and offers no objection to surrender of Term Lease 221097 and the issuance of a Deed of Grant to the State over Lot 21 on M7612.



MEETING DATE: 10 April 2018 GENERAL MEETING REPORT: ID 924218



The approved process for consultation for reporting to Council must be completed appropriately by all Units/Streams within the stipulated timeframe. Please provide your comments in the table below.

All questions must be answered, stating:

Objection or not: give detailed reasoning and any conditions applied to your reasoning;

Views and/or requirements: give detailed reasoning and any conditions applied to your reasoning.

To the best of your knowledge and understanding of current Council records, DO YOU HAVE….[Please check]

Any objections to renewal of the lease or freeholding of the land?

☐ Rates ☐ Civil Works ☐ Development & Building Services ☐ Environmental Services ☐ Corporate | Leasing

☐ Technical Services ☐ Economic Development ☐ Disaster Management



Rates - Outstanding Rates ☐ ☒

- Easements ☐ ☒

- Other ☐ ☒

There is nothing noted on the rate card to indicate we should object to the renewal of this Term Lease. Term Lease is adjacent to another parcel of land owned by the property owners.

Civil Works - Road access ☐ ☒

- Gravel opportunities ☐ ☒

- Access to water ☐ ☒

- Other ☐ ☒

There are no reasons to object to the surrender of this lease.

Development & Building Services

- Local Heritage Historic Sites ☐ ☒

- Other ☒ ☐

Land is in Township Zone 592m2 without water and sewerage. Development of land this size would be problematic. Amalgamation into adjoining lots would be preferred outcome if possible.

Environmental Services - Grazing stock route ☒ ☐

- Watering point ☐ ☒

- Vegetation management ☐ ☒

mapping

- Biosecurity ☐ ☒

- Cultural & Heritage issues ☐ ☒

- Other ☐ ☒

Gladstone-Monto Road is a stock route





Corporate | Leasing Proposed surrender of Term Lease and possible Deed of Grant to the State over Lot 21 M7612.

Assessment 40797. Land use for this parcel is vacant urban.

Lessee owns four (4) freehold parcels including the Waratah Hotel and two (2) additional Term Lease lots in the Mungungo Township.

Disaster Management - Firebreaks ☐ ☒

- Water access ☐ ☒

- Access to river gauges ☐ ☒

- Other ☐ ☒

There are no disaster management based reasons to object to the surrender of this lease.

Technical Services - Urban water supply ☐ ☒

- Water/Wastewater reticulation ☐ ☒

system

- Community Facilities ☐ ☒

- Other ☐ ☒

Technical services has no assets /infrastructure in this area currently. No works are planned in this area in the near future.

Economic Development - Tourism opportunities ☐ ☒

- Economic opportunities ☐ ☒

- Other ☐ ☒

There are no economic or tourism development based reasons to object to the surrender of this lease.


Item 9.3

9.3 FINANCE REPORT TO 31 MARCH 2019

Doc Id: 927039

Author: Zoe Behrendt, Corporate Services Manager


Attachments: Nil


In accordance with Section 204 of the Local Government Regulation 2012, a financial report summarising the progress of Council’s actual performance against budgeted performance is to be presented to Council. This report provides a summary of Council’s financial performance against budget for the financial year to 28th February 2019.

The Income Statement outlines the result of Council’s day to day operations. The Balance Sheet outlines the impact of those operations and capital expenditure.


In accordance with Outcome

5 – Good Governance, Section:

5.6.1 Commit to open and accountable governance to ensure community confidence and trust in Council and our democratic values

POLICY IMPLICATIONS

Nil. Consistent with all corporate polices and required reporting arrangements.


The Local Government Regulation 2012 requires that Council be given statements made up to as near as practical to the end of the preceding month.


Monitoring of budgets and actuals will remain important if Council is to achieve the financial results adopted as part of the 2018/19 budget, and any variations or anomalies will be investigated and action taken as appropriate.

RISK MANAGEMENT

There are no known risks applicable to the monthly financial report that have not already been disclosed.

CONSULTATION

Not applicable, factual data presented.

FINANCIAL POSITION

This report is prepared using the Q2 budget. As at 31 March 2019 Council has an operating deficit of $4,445,910 compared to an annual budgeted operating deficit of $14,289,425. There are no notable issues.


Item 9.3

OPERATING REVENUE – Target $28.61 million Actual $26.22 million– 91.6%

Rates, levies and charges income is tracking at 95% of the annual Q2 budget, which is the result of the rates charges being raised in February. The balance of the levy relates to water consumption charges that will be accrued in June.

Fees and charges for the period 1 July to 31 March are on track.

Sales Revenue is tracking at 97%. This is mainly RMPC funds which should be fully utilised over the remainder of the budget year.

Other income is tracking ahead of budget at 101% due to receiving 100% of Council’s QGAP income in advance and payment for the sale of Mundubbera bulk water. Taking this into consideration, other income is tracking in accordance with the Budget.

Grants and subsidies is tracking on budget.

The graph below shows the operating revenue of the major category of actuals to annual budget.


Item 9.3

OPERATING EXPENDITURE - Target $42.9 million Actual $30.66 million– 71.48%

Overall operating expenses are on track with the Q2 budget with overall expenditure at 71% of budget.

CAPITAL EXPENDITURE – TARGET $26.742 MILLION ACTUAL $14.721 MILLION – 55.05%


Item 9.3

STATEMENT OF FINANCIAL POSITION

The Statement of Financial Position provides information on the breakdown of Council’s assets and liabilities.

At 31 March 2019, Council had $34,362,772 in current assets compared to $5,261,781 in current liabilities with a current ratio of 6.87 : 1. The preferred ratio is greater than 2:1.

CASH FLOW

The Cash Flow Estimate shows the projected movement of Council’s cash balances, as opposed to the accounting movements shown in the Statement of Income and Expenditure. As at 31st March 2019, the cash balance was $31.1 million.

155%

213%

332%

Capital Expenditure plus Committments

68%


Item 9.3

Attachment 1

NORTH BURNETT REGIONAL COUNCILStatement of Comprehensive Income

For the Period ended 31st March 2019

2019

Actual

2019

Budget

Income

Revenue

Recurrent revenue

Rates, levies and charges 16,349,116 17,156,297 95%

Fees and charges 900,500 1,275,575 71%

Rental income 222,517 350,336 64%

Interest received 460,515 505,913 91%

Sales revenue 2,492,881 2,565,000 97%

Other income 718,418 712,443 101%

Grants, subsidies, contributions and donations 5,073,007 6,043,575 84%

Total recurrent revenue 26,216,953 28,609,139 91.6%

Expenses

Recurrent expenses

Employee benefits (10,531,493) (15,076,873) 70%

Materials and services (9,066,524) (12,865,730) 70%

Finance costs (102,326) (359,341) 28%

Depreciation and amortisation (10,962,520) (14,596,621) 75%

Total recurrent expenses (30,662,863) (42,898,564) 71.48%

Operating Result before Capital Items (4,445,910) (14,289,425) 31%

Total Capital income

Grants, subsidies, contributions and donations 10,359,927 15,622,269 66%

Provision for Landfill 0 0

Gain/(Loss) on sale of assets 104,477 0

Total Capital income 10,464,404 15,622,269 67%

Net Result after Capital Items 6,018,494 1,332,844 452%

Other comprehensive income

Increase / (decrease) in asset revaluation surplus 0 0

Total other comprehensive income for the year 0 0

Total comprehensive income for the year (exc Flood) 6,018,494 1,332,844 452%


Item 9.3

Attachment 2

NORTH BURNETT REGIONAL COUNCILBalance Sheet


2019

Actual

2019

Budget

Current Assets

Cash and cash equivalents 31,127,585 19,504,903

Trade and other receivables 2,754,998 3,828,000

Inventories 480,189 420,000

Total current assets 34,362,772 23,752,903

Non-current Assets

Receivables 0 0

Property, plant and equipment 1,048,673,547 871,179,311

Intangible assets 0 0

Total non-current assets 1,048,673,547 871,179,311

TOTAL ASSETS 1,083,036,320 894,932,214

Current Liabilities

Trade and other payables 2,454,439 4,312,500

Borrowings 165,801 812,165

Provisions 2,146,353 2,100,000

Other 495,188 405,000

Total current liabilities 5,261,781 7,629,665

Non-current Liabilities

Interest bearing liabilities 2,983,030 4,642,303

Provisions 4,671,554 5,001,700

Total non-current liabilities 7,654,583 9,644,003

TOTAL LIABILITIES 12,916,364 17,273,668

NET COMMUNITY ASSETS 1,070,119,955 877,658,546

Community Equity

Retained Surplus 767,507,535 (736,137,309)

Asset revaluation reserve 302,612,420 (111,158,468)

Retained surplus/(deficiency) (26,476,391)

TOTAL COMMUNITY EQUITY 1,070,119,955 (873,772,168)


Item 9.3

Attachment 3

NORTH BURNETT REGIONAL COUNCILStatement of Cash Flow


2019

Actual

2019

Budget

Cash flows from operating activities:

Receipts from customers 20,460,915 21,709,315

Payments to suppliers and employees (30,560,537) (42,539,223)

(10,099,623) (20,829,908)

Interest received 460,515 505,913

Rental income 222,517 350,336

Non-capital grants and contributions 10,146,014 12,087,150

Borrowing costs (102,326) (359,341)

Net cash inflow (outflow) from operating activities 627,097 (8,245,850)

Cash flows from investing activities:

Payments for property, plant and equipment (14,721,378) 26,741,959

Net movement on loans and advances 0 0

Proceeds from sale of property, plant and Equipment 12,476 0

Grants, subsidies, contributions and donations 10,359,927 15,622,269

Net cash inflow (outflow) from investing activities (4,348,975) 42,364,228

Cash flows from financing activities

Proceeds from borrowings 0 2,473,000

Repayment of borrowings 165,801 (626,542)

Net cash inflow (outflow) from financing activities 165,801 1,846,458

Net increase (decrease) in cash and cash equivalents held (3,556,078) 35,964,835

Cash and cash equivalents at beginning of reporting period 27,276,437 24,717,294

Cash and cash equivalents at end of reporting period 23,720,359 60,682,129


Item 9.3

Attachment 4

NORTH BURNETT REGIONAL COUNCILCapital Works Program Update

For the Period Ended 31st March 2019

Parent Projec t18/ 19

YTDCommitments

18/ 19

YTD

(inc l

Commitme

nts)

Q2

Adopted

Budget

18/ 19

Budgets

Grand Total 14,721,378 3,483,856 18,205,234 26,741,959 26,863,209

1. Operating 65,963 20,700 86,663 212,000 222,000

2. QLD Grant 449,477 110,017 559,494 1,164,160 1,164,160

3. Land 0 0 0 180,000 240,000

4. Building 179,667 30,796 210,463 337,694 318,000

4.5 Housing 7,846 28,639 36,485 120,000 120,000

5. Other Structure 952,650 586,904 1,539,553 4,384,979 3,894,640

6. Plant 818,914 42,534 861,448 2,034,465 2,029,900

7. Furniture & Equipment 165,040 87,157 252,197 261,939 328,750

8. Works 11,311,200 1,456,218 12,767,418 13,685,967 14,185,967

Bitumen Rehab Work 853 0 853 200,000 200,000

Flood - 2017 Central QLD 765,062 42,240 807,303 0 0

Flood - Debbie 7,757,398 1,147,225 8,904,623 8,986,701 8,986,701

Flood Resilience Program 66,248 0 66,248 60,000 60,000

Footpath, Kerb & Channel 1,847 45 1,893 260,000 260,000

Gravel Resheet 315,797 7,200 322,997 1,000,000 1,000,000

Linemarking 16,580 12,909 29,489 50,000 50,000

Roads Other 1,068 0 1,068 39,000 539,000

Rural Reseal 812,687 77,582 890,269 1,000,000 1,000,000

Streets Other 51,107 15,360 66,467 110,600 110,600

TIDS 1,306,409 126,193 1,432,602 1,629,666 1,629,666

Urban Reseal 216,144 27,463 243,607 350,000 350,000

9. Drainage Infrastructure 362,274 125,292 487,566 2,500,754 2,499,792

Bridge 367,313 125,020 492,333 2,500,754 2,499,792

Concrete Floodway (5,039) 272 (4,767) 0 0

91. Water 256,076 101,495 357,571 580,000 580,000

92. Sewerage 142,565 894,105 1,036,670 1,280,000 1,280,000


Item 9.3

Key Projects Update

For the Period ended 31 March 2019

Project Revised end date

Schedule Performance

Budget Performance

Safety Performance

Comments

Mingo Crossing

May 2019

On track 1) On track On-track Building contractor poured foundations for garden shed, shelter extension and amenities. Footings for glamping tents to commence – waiting for confirmation of proposed method from RPEQ. Potable water treatment plant has been completed with minor follow up works to be confirmed. Tenders for solar power plant closes 5 April 2019.

Shared Cycleways Gayndah and Mount Perry

- At risk At risk N/A Report to General Meeting on 20 March 2019. Finalising design for Mount Perry footpath for TMR approval. Progressing appointment of landscape designer to provide design and costing for full length of Gayndah shared footpath.

Percy Hindmarsh Bridge

Dec 2019

At risk 2) At risk N/A Report to General Meeting on 20 March 2019. Requests for variation to the project timeframe and funding sent to State and Federal Governments for consideration.

Solar Installations

- On track On track On track Installations at RM Williams Australian Bush Learning Centre, Mundubbera swimming pool, Mundubbera wastewater treatment plant and Gayndah administration centre completed. Additional sites confirmed with GEM. Awaiting timetable for implementation.

Mundubbera Sewerage Treatment Plant

- On track On track N/A On site earthworks commenced. Sludge removed from Pond 2.

Mundubbera Waste Management Facility Upgrade

- On track On track N/A Draft concept plan completed for review. Weighbridge ordered.

Notes: 1) Based on extension for project approved by DSDMIP in November 2018. 2) Subject to approval of variation requests from State and Federal Governments.


Item 9.3

RECOMMENDATION

That the Finance Report for month ended 31 March 2019 as presented be adopted.

Parent Projec t LTD

LTD

(inc l

Commitme

nts)

Total

Projec t

Budget

Grand Total 1,123,033 2,324,486 6,520,353

0160-3186 - Other Structures Assets Clearing | Walkw ays - Gayndah 34,960 34,960 470,000

0160-5182 - Mingo Crossing Enhancement Project 626,241 1,073,500 2,545,640

0162-5700 - W4Q2 NBRC Solar Project 114,169 163,493 491,500

0240-4009 - Percy Hindmarsh Bridge Replace 297,566 329,773 1,948,825

0272-6183 - Sew er Assets Clearing | Mun Sew - Lagoon Repairs 35,147 500,013 600,000

0160-8161 - Other Structures Assets Clearing | Landfill Mund Transfer Station 14,951 222,748 464,388


Item 9.4

9.4 REGIONAL ARTS DEVELOPMENT FUND PROGRAM

Doc Id: 927721

Author: Tania Fraser, Administration Officer

Authoriser: Michelle Guest, Stream Leader

Attachments: 1. Proposed RADF Program for 2019-20 - 270319.docx [927717] ⇩ 2. NBRC - RADF Minutes 9th February 2019 - 120219.docx [927718] ⇩


The purpose of this report is to inform Council on the progress of the Regional Arts Development Fund Program.

The North Burnett Regional RADF Committee originally assessed the following application in the Round 1 Funding. The RADF Committee recommended that the geographical spread of the project be increased. They further recommended that the project would be funded from Round 1 Funding should the resubmitted application satisfy their requirements. (See Minutes Attached)

2.1 Sue Lederhose – Creative Visual Art Instruction - $12 599.63

This grant will be used towards the costs providing creative visual arts instruction for a wide range of children from kindy to high school in Mundubbera, Gayndah and Monogorilby during the 2019 school year.

The Committee moved this application be approved.

2.2 Proposed Annual Bid for RADF 2019/20 Funding Grant Application (Attachment 2)


Theme 3 – Our united region

3.4 Art and Culture

POLICY IMPLICATIONS

The projects funded under the RADF program fall within the guidelines of Council’s Arts and Cultural Policy and the Arts & Cultural Strategy.


Nil.


The additional approved Round 1 funding grants amount to $12,599.63 leaving a balance of $33,900.37 for Round 2 applications.

Budget Additional/Round 1 Remaining

Community Grants $46 500 $12 599.63 $33 900.37

2018/19 Council Project– Public Art in Public Spaces

$18 000 $ 0 $18 000

Committee Training $ 6 000 $ 0 $ 6 000

Out of Rounds $ 6 000 $ 0 $ 6 000

RISK MANAGEMENT




Item 9.4

A comprehensive reporting workbook is administered by the RADF Liaison Officer which highlights any outstanding outcome reports or overdue projects.

CONSULTATION

The NBRC Regional RADF Committee completed full assessment of Round 1 2018/19 applications and consider/discuss community needs and priorities as part of the assessment process.

This application was originally presented in Round 1 with recommendations by the RADF Committee to approve with additional geographical spread of the project addressed. The RADF Committee moved to approve this new grant application.

RECOMMENDATION

That Council:

1. Receives the information presented in this report; and

2. Approve the application for Sue Lederhose – Creative Visual Art Instruction for Mundubbera, Gayndah and Monogorilby - $12,599.63



Proposed RADF Program for 2019/20

1. Project Summary:

The RADF Program in the North Burnett delivers an integral opportunity for our diverse region to access

artistic endeavours and cultural experiences that they otherwise wouldn’t encounter in our region. The

Programs’ mission is to provide fair, equitable and accessible arts opportunities to the people of the

North Burnett. For the 2019/20 year, we propose the RADF Program to be: Community Grants, Out of

Rounds Funding; and a North Burnett RADF Committee Initiative comprising three components (a)

Outdoor Artworks with Log Seating in Parks; (b) Beginner Art Workshops in Biggenden; and (c)

Community Art Forums.

3. Does your program involve Aboriginal and/or Torres Strait People?

If yes, please summarise in 150 words evidence of demand and support for activities that involve

Aboriginal people and Torres Strait Islander people must be attached.

Yes, our program will include the participation by an indigenous artist in Gayndah, Sam Hill, who has

been consulted and is agreeable to being a part of this project. Sam will be painting two 1.2m x 1.2m

artworks for display in a park in Gayndah. He has provided a quote for his time and materials to

undertake these artworks and also a letter of support and availability.

4. What are your Council Identified Local Priorities? Please list them as concise dot points (max 200

words in total)

Community Diversity and Social Cohesion: To address an identified gap in the involvement in

arts and cultural activities of a large section of our community from Culturally and Linguistically

Diverse (CALD) backgrounds; Aboriginal and Torres Strait Islander (ATSI) background; as well as

a large influx of seasonal workers from across the globe, for nine to ten months of the year.

Healthy North Burnett – Community Wellbeing: The NB Community consists of a relatively low

socio-economic demographic. It is also experiencing an increase in the number of residents

over the age of 65 years who are looking for an alternative lifestyle to suburbia, for retirement.

With this comes a range of community wellbeing issues in a variety of areas.

Strengthening and Celebrating our Local Communities: Ten years on from our Regional

Amalgamation, the NBRC continues to provide a decentralized system of governance to involve

all six regional towns and their surrounding areas – with every effort made to acknowledge,

respect and celebrate the individual character of each community.

Men and the Arts – to address an identified gap in male participation in arts and cultural

activities. The creation of Men’s Sheds in five out of six of our communities has provided an

opportunity to facilitate male involvement in local arts and culture.



Arts and Youth – to address an identified gap in meaningful opportunities for young people to

engage in appropriate and appealing arts activities.

5. Proposed Program – Provide a detailed description of the RADF program that you are proposing to

deliver in 2019/20, including Community Grants and Council Initiated Projects and their expected

outcomes.

Introduction to the North Burnett Region:

The North Burnett Region shares boundaries with seven other Local Government Authorities and

spreads across 20,000km2 to encompass six small regional towns and dozens of small remote

communities. North Burnett’s population of 10,665 residents derive their income from mainly

agriculturally based employment (ABS, 2016). Consequently, the droughts and major flooding events in

Gayndah, Eidsvold and Mundubbera over recent years have had a negative impact on the growth and

economy of our region. This is reflected by the median income of North Burnett being under $30,000,

placing our region in the low socio-economic demographic of Queenslanders (median total income of

Queenslander’s being $46,869). The North Burnett Regional Council therefore, strive to maximise every

opportunity to build community capacity, connections and resilience; and make the North Burnett

Region an area of choice for liveability.

The benefits of providing local opportunities to engage in the arts (a) crosses socio-economic barriers

(our RADF program has just made it possible for a single mother in social housing from Mt Perry to

professionally record her own songs); (b) overcomes regional distances to unite our creative community

(our RADF Committee has representatives from every North Burnett town – most travelling from 1-2

hours to attend meetings and connecting via telephone and emails in between); and (c) brings an

element of high class artists to inspire and upskill our local talent (a RADF Funded Festival of Small Halls

event at the remote Kalpowar Community Hall last year saw a blossoming of local talent when Madison

Violet and Harry Jakamarra came to town, and blew away the cobwebs when the whole community

united to fill that hall to bursting point! In the latter part of 2018, the North Burnett RADF Committee

Initiative of Reinvigorating the North Burnett saw a wave of artistic opportunities on offer in each town

with artist demonstrations and workshops held in libraries, main streets and parks throughout. Empty

shopfronts were filled with local art and buskers were encouraged onto the streets. We wish to keep

fanning this fire - this passion for the arts in our communities – as we know it’s true worth.

Maintaining six main town centres in a decentralised local government structure is crucial to serving our

communities. The North Burnett RADF Committee are diligent to encourage “geographical spread” of

arts opportunities in our region to ensure that all towns have equal and viable access.

The following is an outline of our proposed 2019/20 RADF Program:

1. Community Grants Program

In 2019/20, the North Burnett RADF Committee wish to continue offering the greatly appreciated

Community Grants program as we recognise the benefits to the entire community of participation in

creative endeavours. The North Burnett RADF Committee propose to offer three Funding Rounds; as

well as a contingent amount to cover “out of rounds” quick response funding for any arts opportunities

that come up unexpectedly.

2. Committee Initiatives:

When times are very dry, due to prolonged drought, the grass turns brown … everywhere. Our North

Burnett Regional Council maintains a policy of keeping the grass green in at least one park in every town



in order to provide a visual “break” – a “mental wellbeing” oasis for the locals and tourists alike. It is

recognised that this is an important consideration in helping our communities endure the dry spells and

adds to the liveability of this region. To complement this green-spot, the RADF Committee wish to

propose their own Committee Initiative in response to community feedback of a desire for more locally

produced public art on display. Our community desires the opportunity to stamp their own identity on

their towns – to create sources of community pride and points of interest for those travelling through.

An assessment of local infrastructure identified a lack of public walls on which to paint our local stories

… so the following is proposed to create a special place in a park in each town:

(a) Outdoor Artwork and Log Seats in Parks

For the 2019/20 year, we wish to engage local artists and art groups in Monto, Mundubbera,

Mount Perry, and Gayndah to create free-standing outdoor artworks on marine grade ply. The

outdoor artworks depicted will range from indigenous themes, historical events and local

cultural identity. The artworks will be 1.2m wide x 1.2m high and will be erected in a park on

steel supports. The North Burnett has no shortage of languishing logs at its disposal, therefore

large ironbark logs will be sourced in-kind from local property owners, transformed into bush

seats by our North Burnett Regional Council staff and placed near this outdoor art to create a

relaxed place for people to meet. (Proposals are also being investigated for local artwork for

Eidsvold - this consultation is ongoing and incomplete at the writing of this report.)

(b) Art Workshop for Beginners to Facilitate Creation of a Biggenden Art Group

Biggenden at present does not have a local art group, however, over recent weeks, several

community members have expressed their desire to Council to have a local art group, as well as

opportunities to learn art. Therefore, the RADF Committee propose to engage an artist to

facilitate four days of Art Workshops for Beginners to bring this group of individuals together

over a common interest.

(c) Community Forums: to establish a regular schedule of Arts Forums for the North Burnett Arts

Community to bring together ideas, strengthen the community connections across towns and

build a strong working partnership with the North Burnett Regional Council.

Expected Outcomes: The North Burnett Regional Council have recently experienced a major

staff turnover in the Community and Culture Team. Whilst much “local, historical and

community knowledge” was lost in this staff turnover, the new staff come with a fresh resolve

to build new and invigorating relationships between the Council and the Arts Community; to go

back to “grass roots” and work with the community to set the direction for Arts and Culture in

the North Burnett over the next five and ten years to come.

6. How does this Proposed Program deliver on local arts and cultural priorities?

(a) Community Diversity and Social Cohesion: one of the outdoor artworks to be painted will be

engaging local indigenous artist, Sam Hill, from Gayndah. As Gayndah, Eidsvold and

Mundubbera each have a significant indigenous resident population, engaging Sam will help

address a gap in diversity in the public artwork displayed in our region. At present, there are no

public artworks by an indigenous artist in Gayndah. As this project initiative will see the artwork

on public outdoor display in a popular park, it will also raise Sam’s profile as a local artist in the

North Burnett and beyond. (Please note: Sam Hill has been consulted about this project and

has provided a letter of support to indicate his willingness to participate along with a quote to

do the work.)



(b) Healthy North Burnett – Community Wellbeing: As previously stated, there is no established

art group in the town, however, there has been an expressed desire by many community

members to create one. By facilitating an art workshop in the town, it is hoped that community

connections will be strengthened over a common interest – and a new community group will

take flight to enable the community to set its own course for engaging in the arts. This will

complement the Biggenden’s bi-annual Rose Festival by building capacity in local artists to be

able to contribute to the local pop-up art gallery that is held during this festival.

(c) Strengthening and Celebrating our Local Communities: Ten years on from regional

amalgamation, the North Burnett Regional Council wish to acknowledge, respect and celebrate

the individual character of the separate local communities that make up the North Burnett. By

engaging established and strong local art groups in Monto, Mundubbera and Mount Perry to

collaborate on the creation of public outdoor artworks in their own towns – it is hoped that the

local character of the towns involved will shine through. The RADF Committee desire to

encourage public artworks-locally designed and produced rather than generic, irrelevant

artwork being imposed on a town.

(d) Men and the Arts: Our community forums will be the first step in the process to consult and

engage with the male demographic in the North Burnett to establish how we can best

assist/facilitate their engagement in art and cultural activities.

(e) Youth in the Arts: Addressing identified gaps in meaningful opportunities for young people to

engage in appropriate and appealing arts activities will commence with holding our regular Arts

Forums. We will be seeking representation from a broad range of community members to

ensure that our new Community and Culture Staff gain a thorough “grass roots” understanding

of our local communities – without historical blinkers on. Effective planning for energised

future RADF Initiatives will be the desired outcome.

References:

1. Stat.abs.gov.au. (2019). North Burnett (R) : Region Data Summary. [online] Available at: http://stat.abs.gov.au/itt/r.jsp?RegionSummary&region=35760&dataset=ABS_REGIONAL_LGA2017&geoconcept=LGA_2017&maplayerid=LGA2017&measure=MEASURE&datasetASGS=ABS_REGIONAL_ASGS2016&datasetLGA=ABS_REGIONAL_LGA2017&regionLGA=LGA_2017&regionASGS=ASGS_2016 [Accessed 2 Apr. 2019].

http://stat.abs.gov.au/itt/r.jsp?RegionSummary&region=35760&dataset=ABS_REGIONAL_LGA2

017&geoconcept=LGA_2017&maplayerid=LGA2017&measure=MEASURE&datasetASGS=ABS_R

EGIONAL_ASGS2016&datasetLGA=ABS_REGIONAL_LGA2017&regionLGA=LGA_2017&regionASG

S=ASGS_2016

2. id.- the population experts Feb 2018 “.id briefing – North Burnett Regional Council 2016 Census

population trends and economic profile update, http://profile.id.com.au/north-burnett

http://stat.abs.gov.au/itt/r.jsp?RegionSummary&region=35760&dataset=ABS_REGIONAL_LGA2017&geoconcept=LGA_2017&maplayerid=LGA2017&measure=MEASURE&datasetASGS=ABS_REGIONAL_ASGS2016&datasetLGA=ABS_REGIONAL_LGA2017&regionLGA=LGA_2017&regionASGS=ASGS_2016




http://profile.id.com.au/north-burnett



Q 8 and Q8b – In-kind Support Calculations:

25% of staff wages + on-costs of level 3.1 $ 14,480

15% of staff wages + on-costs of level 4.1 (Forums) $ 9,000

Advertising $ 2,000

Office Costs etc $ 5,000

Catering Costs (including forums, RADF Meetings etc) $ 5,000

Budget for RADF Program:

Community Grants: $ 60,000

Out of Rounds Grants: $ 6,000

Committee Initiatives:

Outdoor Artworks and Log Seating

Artists Fees estimate $1,500 x 5 $ 7,500

Materials

5 Sheets of Marine Grade Plywood $ 500

Clear Lacquer (protective coating – logs) $ 500

Clear protective coating (artworks) $ 500

Supply and install steel posts, brackets, concrete,

caps, labour, bobcat hire (for 10 posts) $ 6,000

Log Seating: provided in-kind by NBRC and community $ 0 _______

$15,000

Biggenden Art Workshops (4 workshops)

Artist Fees $ 1,600

Materials $ 900

Travel (50km x .75 x 8 trips) $ 300

Venue Hire (in-kind, Council Hall Fees Waived) $ 0

Catering (4 x $100 + in-kind) $ 400

Advertising (in-kind/Council website/social media/flyers) $ 0 ______

$ 3,200 $ 18,200

Forums – two per year (provided in-kind)

Catering: $6,000

Advertising: $1,000

Guest Speaker: RASN (in-kind)

Facilitator: (in-kind) $ 0 $ 0

Total Budget $84,200.00

Less carried over from 2017/18 - $13,319.76

$70,880.24

=========



1. Welcome – Committee Chair Cr Paul Lobegeier

2. Attendance: (as per Signed Attendance Sheet) Sue Capewell, Irene Duda, Tania Fraser (NBRC), Michelle Guest (NBRC), Carmel Hafner, Mary Herbison, Melinda Jones, Cr Paul Lobegeier, Lorraine Maskell, Gillian Nicholl, Jo Trigger, Kerry Warren, Cr John Zahl Apologies: Eleanor Butler, Cr Robert Radel, Tyrone O’Reilly, Rae Watson, Patty Klaassen, Carmel Hafner Moved: Cr John Zahl Seconded: Sue Capewell

3. Reading of Minutes of Previous Meeting – 20th October, 2018 The previous minutes were confirmed true and correct: Moved: Irene Duda Seconded: Cr John Zahl

4. Conflicts of Interest Declared: declarations made prior to assessments of applications:

Melinda Jones, Mary Herbison and Cr Lobergeier made declarations in relation to the Monto Art Group’s Application – Centenarian Pole

Kerry Warren, Irene Duda and Gillian Nicholl – declared conflicts of interest re: Shiralee Plowman Application

Sue Capewell – declared a conflict of interest re: Sue Lederhose’s application as she had supplied a Letter of Support.

Moved: Irene Duda Seconded: Sue Capewell

5. Funding Outlook – 2018/19

Budget as per

Arts Qld Annual Bid

Grant Applications

Received

Approved / Expended

Remaining

Round 1 $30 000 $53 119.95 $13 550 $16 500.00 Round 2 $30 000 Out of Rounds $6 000 Committee Training $6 000 2018/19 Committee Projects – Public Arts in Public Spaces

$18 000

TOTAL $90 000

6. Outcome Reports for Acquittal The following Outcome Reports were successfully acquitted: 6.1 Biggenden State School – “Jungle Book” Stage Musical – $5 968

Moved: Jo Trigger Seconded: Mary Herbison

6.2 Eidsvold P-12 State School – Didge in a Day – $3 140



Moved: Cr John Zahl Seconded: Gillian Nicholl

6.3 Kalpowar Hall Committee Inc – Festival of Small Halls Music event – $4 250 Moved: Mary Herbison Seconded: Melinda Jones

6.4 Kerry Warren – 2 day Music Workshop Mt Perry – $4 520 Moved: Sue Capewell Seconded: Cr John Zahl

6.5 Monto Art Group – Watercolour, Gouache and Airbrush Workshop – $1 175 Moved: Irene Duda Seconded: Cr John Zahl

6.6 Sue Capewell – Australian Pastel Society Expo 2018 – Professional Dev’t – $1 043 Moved: Mary Herbison Seconded: Gillian Nicholl

7. Applications for Assessment 7.1 Cilla Pershouse – Theatre Master Class for Children - $5 350

This grant will be used towards the costs of high quality theatre arts tuition/performance opportunities for children in each of the six North Burnett towns. Tuition will be provided by professional artists currently working in the industry across live theatre, film and television mediums. This application was recommended as the Committee felt it offered value for money and involved all six North Burnett towns. Amount Funded: $5 350 Moved: Mary Herbison Seconded: Gillian Nicholl

7.2 Monto Art Group – Sculpture Walk – Centenarian Pole - $12 830

This grant will be used towards the purchase, carving and erection of a wooden and sandstone sculpture; as well as the purchase and engraving of brass commemorative plaques. The Committee have asked that this application be resubmitted with the following points addressed: - The application needs to include more in-kind support from the Community; - Include more quotes from the other artists for the sculpting of the timber element

of the project; and investigate the possibility of any local North Burnett timber artists doing the work

7.3 Alicea Trott / Mundubbera Lemon Quilters Group – Tuffet - $1 549.95

This grant will be used to access a tutor to instruct in the construction of patchwork tuffets. A tuffet is a piece of furniture used as a footstool or low seat. It is completely covered in material and has wooden legs to give it more rigidity. This application was recommended with the following conditions: a) That the applicant investigates the possibility of broadening this project to include

other North Burnett quilting groups / interested community members; b) A selection of completed Tuffets be publicly displayed in each of the North Burnett

Regional Libraries to promote the project outcome and acknowledge the RADF funding.



Amount Funded: $1 550 Moved: Kerry Warren Seconded: Jo Trigger

7.4 North Burnett YOUth Matters – My Teacher, My Future - $21,780 This grant will be used to produce a series of promotional video-shorts and clips, to entice recently qualified teachers to live and work in the North Burnett. This project will also upskill young people in YOUth Matters so that this can be reproduced in the future. This application was not recommended for the following reasons: - The committee felt that this proposal lies in the domain of Education Queensland,

not RADF, as they are responsible for both the curriculum and the placement of teachers.

- No evidence of support or consultation with Education Queensland as to identified gaps in teacher qualifications or experience shortfalls.

- Limited direct measureable benefits to the community. - The Committee thought that it was great for students to learn skills in film making

and cinematography – however, recommended investigating how this need could be met in a more cost effective way that is accessible by youth throughout the North Burnett.

Moved: Irene Duda Seconded: Gillian Nicholl

7.5 Shiralee Plowman – Expression Through Music - $6 600 This grant will be used towards the costs of travel to Melbourne to engage a professional recording artist to record the applicant’s songs. This application was recommended. The Artist had previously recorded two songs as part of a RADF funded Music Workshop at Mt Perry last year. This funding will enable the applicant to complete an album. It was noted that 100 copies of the CD will be donated to the NBRC to sell in our libraries, with profits retained by Council. Amount Funded: $6 600 Moved: Jo Trigger Seconded: Mary Herbison

7.6 Sue Lederhose – Creative Visual Art Instruction - $5 010

This grant will be used towards providing creative visual art instruction from a professional artist to small groups from Prep to High School. The Committee have asked that this application be resubmitted with the following additional considerations addressed: - Currently the application only covers tuition for twenty children in Mundubbera.

The committee would like the applicant to consider extending the reach of the project to more communities across the North Burnett to maximise tuition opportunities from an esteemed artist in our region.

- The cost of project insurance needs to be shown as an “in-kind” expense – not included in the RADF grant.

- The Committee resolved that this application will be assessed as an “Out-of-Rounder” if the application comes back successfully.

8. General Business 8.1 Reminder of Requirements re: Acknowledgement of RADF Funding

Starting immediately, extra steps will be taken to ensure that all applicants are aware of their responsibilities in regards to appropriate acknowledgment of both the State



Government and the North Burnett Regional Council as per the RADF Guidelines. Currently, information is included in the Letter of Offer that is sent to Applicants. We will now include a phone call to applicants prior to their event to ensure that RADF Banners are prominently displayed during the event; that all media promotion includes the State Government Crest, NBRC Logo and appropriate wording; and a reminder to applicants to correctly acknowledge the RADF funding when speaking to newspapers journalists/print media.

8.2 RADiCUL Update – Proposal to Undertake NBRC Show Circuit Tania outlined a plan for the North Burnett RADF Committee to fulfil the requirements of the 2016/17 ARTekka/RADiCUL Tour by embarking on a tour of the local show circuit with our ART Trailer. Two-three artists per show are invited to display their works in the trailer at a venue other than their home-town. This is to ensure that artists are able to participate in their own local shows, as well as take an opportunity to broaden their exposure in other towns in the region. Additionally, artists are invited to create an A4 sized CV to include with a static display that will travel with the van throughout the whole North Burnett show circuit. So far, Sue Capewell has nominated to display her art in the van at the Monto Show, Kerry Warren has put her hand up to assist at the Mundubbera Show and the Biggenden Show (tbc); and Lorraine Maskell has nominated the Biggenden Show to display her photography. Please discuss this opportunity with your local art groups and determine/nominate artists to complete the schedule (see ATTACHMENT 1 “RADiCUL Art Tour – SHOWcasing the Artists of the North Burnett) - advise Tania Fraser as soon as possible as to your preference. “First in - best dressed” !! This Art Tour may be able to work side-by-side with the NBRC’s Council display/connection at the show. Tania and Sue Capewell to liaise with Melinda Thorburn and Melinda Jones to co-ordinate the logistics of this tour.

8.3 SmARTing the Environment – project update Tania showed the Committee the final recycled art pieces to be installed in selected public conveniences throughout the North Burnett – twelve double handbag hangers. These hangers were created by the Gayndah Men’s Shed from reclaimed railway sleepers, railway metal spikes and metal off-cuts from the dump (checker plate). The installation of these hangers will see this project come to completion and enable the outcome report.

8.4 Annual Bid – 2019/20 – Due Date 5/4/19

Tania discussed the need to gain feedback in the next month from the Creative Community in order to build an Annual Bid submission for 2019/20 RADF Funding. Tania to email a survey to committee members with the request to on-forward to all interested people in your local communities. Feedback will be greatly appreciated by mid-March in order to meet the deadline for the Annual Bid – 5th April, 2019.

8.5 RADF Committee Training A proposal from Creative Regions, Bundaberg to provide a RADF Committee Training (3 hour workshop) and Community Grant Writing Training (3 hour workshop) was accepted by the Committee. Tania to follow up with Creative Regions: what is the maximum number of participants who can be involved; investigate if the 1/6/19 is available for booking; is Marchioness B&B at Mt Perry available as a venue and suitable for how many participants? Also consider the Mt Perry Community Hall as a venue.



8.6 North Burnett Arts Community Forum proposal Michelle Guest outlined a proposal to hold a forum in the near future to consult with our local creative communities as to the direction we want to take in the North Burnett? What are the current issues and opportunities being experienced that hinder/help artists? How can NBRC best serve the Community and further the Arts in the North Burnett? Stay tuned for more information …

8.7 Mt Perry Community Development Association Date Claimer: Kerry Warren informed the Committee of an upcoming event: 26th-28th July “Christmas in July” in Mt Perry – lots of community group involvement sought for catering – Kerry to provide more information for promotional purposes through Council. Goal is to create an Annual Music Festival event in Mt Perry.

8.8 Round 2 Funding Dates:

1st February, 2019 – Friday 26th April, 2019

9. Next Meeting: 9.30am Saturday 4th May Pat Augustine Cultural Centre & Art Gallery, Mt Perry



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10 STRATEGY, INNOVATION AND ASSETS

Nil

11 WORKS

Nil


Item 12.1

12 COUNCILLOR REPORTS

12.1 MAYOR AND COUNCILLORS REPORTS

Doc Id: 927644

Author: Natalie Zillman, Information Coordinator


Attachments: 1. Cr Bowen March Report.docx [927628] ⇩ 2. Mayor Cr Rachel Chambers - Mar report.docx [927640] ⇩ 3. Cr Zahl.docx [927634] ⇩


Reports for information.

OFFICER COMMENTS/CONCLUSION

Nil

RECOMMENDATION

That the following Councillor Reports be received.






COUNCILLOR CR WJ BOWEN

MARCH 2019

DATE FUNCTION LOCATION ACTION/COMMENTS

1-3-19 Road Inspection Division 5

4-3-19 Council Workshop Mundubbera

6-3-19 Narayen Field Day

7-4-19 Inspection Mingo

8-3-19 Visit Mt Perry

13-3-19 Councillors Training Biggenden

14-3-19 Road Inspection Fowlers and Emu creek road also inspected tree clearing Byrnes town


16-3-19 Fishing club meeting wrong date in paper

17-3-19 Attend Fishing club AGM Mingo

18-3-19 Councillor work shop Mundubbera

20-3-19 Councillor Meeting Mundubbera


22-3-19 Road inspection Yenda Road and Philpot Creek

23-3-19 Yenda Road Detour Inspection

27-3-19 Last Flood Meeting Mundubbera

28-3-19 Meeting with Jeff Miles

29-3-19 Road Inspection with CR Faye and CR Zahl

30 3 19 Show Ball Mt Perry

31-3-19 Art Show Mt Perry



Mayor Cr Rachel Chambers

March

DATE FUNCTION LOCATION ACTION/COMMENTS

01/03/19

Wuruma Dam statement and office day

Work from home - Due to the Media interest in SunWater’s

statement regarding Wuruma Dam there was a need for Council to release a statement also.

02/03/19 Mulgildie Mayor’s Ball Monto - This ball was organised by community, for

community without any council involvement. This

night had over 100 people attend and was to raise

money for the Mulgildie hall and to donate.

04/03/19 Meetings Gayndah/ Mundubbera

- Meetings with staff and Community Members

05/03/19 Meeting with Department of State Development

Gayndah - There are regular catch ups to speak about the minerals in the region, the lack of industry, road and transport issues, water issues, planning and development, basically anything that has to do with economic development

06/03/19 Budget Update Risk and Audit Interviews

Gayndah - Prioritising of funds for next year’s budget

- Last year the QAO (QLD Audit Office) recommended Mayors no longer chair this committee. What this decision meant was that Council had to advertise for a chair, which then became a paid position in line with all the other independent local government chair positions. At the same time we have advertised for another independent member for the committee. These independent positions mean that they don’t work for local government and so can offer an independent and unbiased overview and advice. This committee considers Council’s risks (including financial, reputational, cyber security, infrastructure, health and safety etc) and works a way forward as to how Council can improve the outcomes

07/03/19 RRTG Meeting

WBBROC meeting

Biggenden

RRTG Meeting - Regional Roads and Transport Group: This group is made up of all our WBBROC Councils (Gympie, Fraser Coast, Bundaberg, South Burnett, Cherbourg and us), we meet quarterly. Discussed at this meeting was:

- Heavy Vehicle Access for the Wide Bay area and the current guidelines that stop this access from occurring.

- First and Last Mile Project - TIDS (Transport Infrastructure Development

Scheme) is the money given to the RRTG, for us to decide how to disperse it throughout the region.

WBBROC meeting - Discussed at this meeting was:



Gayndah Meet and Greet

Gayndah

- Water - New Belcarra recommendations – this area is a

minefield at the moment. - Regional economic strategy - Waste and recycling (including waste to energy) - Sport and Rec - Mosquitos - Invasive species - Procurement - Regional resilience

This annual event is organised by the Gayndah

Development Association to welcome all new people

(teachers etc) to town.

08/03/19 Mundubbera School

Investiture

Office Work

Monto Connecting

Communities Event

Mundubbera Gayndah Monto

- Ceremony to welcome new school leaders

- Office work

- Robyn doesn’t call herself a motivational speaker – she calls herself a ‘remind-avational’ speaker – as she believes we all know it, we just need some prompting every now and again

09/03/19 Eidsvold Connecting Communities Event

Eidsvold

10/03/19 Mt Perry Reconnecting Communities Event

Mt Perry - I learnt that we have to speak positively. About ourselves, our children, our partners and our communities. There were many lessons in the talk about this.

- I learnt that the bad times in life are the only times we grow as a person so they should be expected and embraced as ‘normal’.

- I learnt that all we have to do is stay on the roller

coaster of life and if we are right down the bottom of this wild ride – that we need to ask for help

11/03/19 Community Meetings Audit and Risk Interviews

Gayndah

- More Audit and Risk interviews as per 06.03.19

12/03/19 Staff meetings Mundubbera - Community Event issues

13/03/19 LGAQ Councillor training Biggenden - Training relevant to the Belcarra recommendations and for the proposed changes to Local Government Elections.

14/03/19 Staff meetings and Office Day Beacon Event Monto State High School

Gayndah Monto

- Office day

- Guest speaker at the Monto State High School Beacon Event. The Beacon program aims to better transition students from education to meaningful employment. And has a belief that every young person has the right to hope, a job,



financial opportunity and the sense of personal success this provides them.

15/03/19 Federal Government $1 million dollars for water meeting

Brisbane - November 2018 – Ken O’Dowd announces $1m each for North & South Burnett to investigate water infrastructure projects.

- Jan 2019 – a draft scope written by us is given to the State as we were told that the money is $2million and should be one scope incorporating both local gov areas. The state was to combine the scopes into one document.

- March (15th) at this meeting we discussed the combined scope and we were actually quite surprised as to how well they put it together. It was a good meeting however there is one sticking point – we would love to release the combined scope to all stakeholders but until the Federal Government actually signs this money off – we are in limbo.

To make it clear – although a funding commitment by the

current government, without a signature, it is worth

nothing.

So this means that we need the current government to

sign off before they go into caretaker mode (rumoured to

be around 12th April) – in which case the funding is

released and our plans can begin.

If this doesn’t happen - this then becomes an election commitment that we must pursue from both parties

26/03/19 – 24/03/19

Annual Leave

25/03/19 Catch up office work Meeting with Media Team to finalise Advocacy Plan

Gayndah - Correspondence and paperwork catch-up

- We released our 4 min advocacy video which was

made possible by the hard work of team media

and although it’s not of the quality we are aspiring

to, it serves the purpose to get the word out about

some of our unique regional issues. It is our plan

to release more 30 sec videos which focus on our

issues in the coming weeks. We also have an

advocacy page here:

https://www.northburnett.qld.gov.au/advocacy-

2019-2023/

26/03/19 Governor Visit

Monto

- In the North we had the Governors first visit to the

North Burnett and in the South we had Barnaby

Joyce’s first visit. I have to say both events went

off without a hitch which is an absolute credit to

everyone who worked on these events!

- Barnaby’s visit saw the AgNetwork get to ask the

questions foremost on their minds and our

industry showcased their economic contributions

https://www.northburnett.qld.gov.au/advocacy-2019-2023/

https://www.northburnett.qld.gov.au/advocacy-2019-2023/



Meeting with Ken O’Dowd and Barnaby Joyce

Theodore

to the region. Barnaby took away the need for

road and bridge infrastructure and water security

and reliability as regional issues.

- I drove on to Theodore to meet up with Ken

O’Dowd and Barnaby for dinner. Here we spoke

about the region, about the LNP and about politics

in general.

27/03/19 Community visits RM Williams visit Meeting about potential streaming community radio for the North Burnett

Eidsvold Gayndah

- Community members meetings with Cr Webster

to address misconceptions about Council. North

Burnett Regional Council needs to get better at

giving people information to reduce these

misconceptions!

- There’s been quite a few changes in this space

over the last year and each time I visit it looks

better and better. Just of note, we have accepted

a trial of a driver reviver in the centre – ideally we

will be able to convert those who are just wishing

to stop and have a rest into ‘stay another night’

tourists

- Had a meeting with a group starting streaming

community radio in the North Burnett. Will be

interesting to watch how this project is accepted

by community as it’s a new way to access radio.

28/03/19 Office work Community meetings

Gayndah

29/03/19 Regional Development Australia (RDA) Meeting

Biggenden

- RDA (http://www.rdawidebayburnett.org.au/) is a

national network of 52 committees made up of

local leaders who work with all levels of

government, business and community groups to

support the development of their regions. It is

funded by the Federal Government. Of note in this

discussion was the City Deal currently sitting with

the Hinkler electorate. As you may have heard,

even though the state has backed away from

signing the Hinkler deal because it didn’t include

the whole of WBBROC, yesterday the Federal

Government went on regardless with their

commitment of $172 million. Our fear is, and has

always been, since we heard about this deal back

in November, that this bucket of $ will be the only

bucket allocated to the WBBROC region over the

next 5-10 years and as such we will continue to

miss out. Back at the WBBROC meeting in

Parliament in November I made it very clear that

we wouldn’t stand for this.

http://www.rdawidebayburnett.org.au/



Meeting with the Economic Team

Gayndah

- REDAC (Regional Economic Development

Advisory Committee) has apportioned portfolios to

each council in WBBROC to drive and manage.

Our portfolio is the minerals project. Many of you

would know of our rich gold deposits, our huge

bauxite deposits and our ilmenite deposits to

name a few. The average time from exploration to

project in Australia is ten years and as such we

have some projects in the wings – it is our job to

enable the infrastructure these projects require

and to also make sure these projects offer

sustainable jobs for the region



COUNCILLOR B.J.ZAHL

FEBRUARY – MARCH, 2019

Date Function Location Comments / Action

01.02.2019 Claude Wharton Weir Planning Session- Further Development

Gayndah Meeting with Staff.

02.02.2019 Gayndah Art Gallery Opening -

Gayndah

03.02.2019 Attend/Umpire at Seven-A-Side Cricket Day

Mundubbera Great Day

04.02.2019 Councillor / Staff Workshop

Eidsvold

05.02.2019 Staff Meeting – Cemeteries Planning TRAIC Meeting

Mundubbera Mundubbera

Development/ Planning Meeting with Staff Planning with Staff for upcoming Shire/Town Events

06.02.2019 General Meeting – Public/ Staff and Councillors Public Meeting at Biggenden with Federal Member Ken O’Dowd

Eidsvold Biggenden

Attended with fellow Councillors

07.02,2019 North Burnett Community Services Meeting – Public Bodies and Staff

Biggenden

08.02.2019 MHAOD Meeting

Gayndah With Community Services Organisations

09.02.2019 RADF Meeting Biggenden With Councillors and Art Groups from North Burnett with Staff

11.02.2019 Town Issues Gayndah With Residents and Staff

12.02.2019 Mates in Construction Meeting with Staff CRG Meeting at Hospital

Gayndah Gayndah

With Staff Community and Health Services

13.02.2019 Road/ Facility Inspections

Gayndah With Staff including Head of Works

14.02.2019 PMC Meeting – Flood Works Review

Mundubbera With all Staff – Update of Works Progress

15,02.2019 Gayndah State School Presentation of Badges Town Issues - Concerns

Gayndah Gayndah

Wonderful Morning

18.02.,2019 PHN Suicide Prevention Meeting

Mundubbera With Community Groups at MCDA

19.02.2019 Narayen Trustee Meeting Centenary Celebration Meeting

Gayndah Gayndah

Further discussions on future direction of Facility With community and St Joseph Staff

20.02.2019 TRAIC Meeting Mundubbera Further planning of Community Meetings



21.02.2019 Staff Meeting Road Inspections

Gayndah Library Meeting With Cr. Bowen

22.02.2019 Staff Meetings Gayndah To progress community/ resident concerns with Cemetery development and Public Toilets

25.02.2019 Councillor Workshop

Mundubbera With Councillors and Staff

26.02.2019 Small Business Roadshow TRAIC Meeting

Gayndah Mundubbera

BIEDO and Community Breakfast Final Planning Meeting for Community Meetings with Robyn Moore and Presenter

27.02.2019 General Meeting IT Presentation

Mundubbera Gayndah

With Public, staff/councillors Information evening with public

28.02.2019 LDMG Meeting Gayndah With Emergency Services

01.03.2019 TRAIC funding - Dinner Biggenden Robyn Moore Dinner – great evening

02.03.2019 TRAIC Dinner Gayndah Well supported event

03.03.2019 TRAIC Dinner Mundubbera Again a great Luncheon/Event

04.03.2019 Town/ Resident Issues Gayndah Residents and Staff

05.03.2019 Town inspections Gayndah Meetings with Staff/ Residents.


13 OTHER BUSINESS DETERMINED BY RESOLUTION FOR AGENDA INCLUSION

14 QUESTIONS


15 CONFIDENTIAL REPORTS

RECOMMENDATION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 275(1) of the Local Government Regulation 2012:

15.1 Gayndah Show Society Incorporated - Requesting Approval for New Trustee Lease - Lot 1 on Crown Plan G1364

This matter is considered to be confidential under Section 275(1) - h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

15.2 Tender 10-year lease - Mountain View Caravan Park, Biggenden

This matter is considered to be confidential under Section 275(1) - e of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with contracts proposed to be made by it.

15.3 Wakka Wakka #4 Part A Report

This matter is considered to be confidential under Section 275(1) - f and h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with starting or defending legal proceedings involving the local government and other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

15.4 2018/2019 Capital Works Budget for Council Housing


15.5 Gayndah Swimming Pool Upgrade Project


15.6 Wakka Wakka #3 Report

This matter is considered to be confidential under Section 275(1) - f and h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with starting or defending legal proceedings involving the local government and other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

16 CLOSURE OF MEETING

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