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AGENDA MAPLE PLAIN CITY COUNCIL – REGULAR MEETING

MAPLE PLAIN CITY HALL November 20, 2019

7:00 P.M.

1. WELCOME

2. CALL TO ORDER

3. PLEDGE OF ALLEGIANCE

4. ADOPT AGENDA

5. VISITORS TO BE HEARD A. Note: A completed public comment form should be presented to the city administrator prior to the

meeting; presentations will be limited to 3 minutes. This session will be limited to 15 minutes

6. CONSENT AGENDA

A. November Accounts Payable B. Approval of the October 28th City Council Workshop Minutes C. Approval of the November 12th City Council Workshop Minutes

7. ADMINISTRATIVE REPORTS

A. City Engineer November Monthly Report B. City Planner November Monthly Report C. West Hennepin October Monthly Report D. City Administration November Monthly Report E Public Works October Monthly Report

8. NEW BUSINESS

A. Resolution 19-1120-01 Certification of Deliquient Utility Bills B. Approval of 2020 Liquor Licenses C. MS4 Presentation D. Resolution 19-1120-02 Supporting Metropolitian Council I and I Grant

9. COUNCIL REPORTS & OTHER BUSINESS

A. City Council Reports

10. ADJOURNMENT (The City Council may meet as a group for dinner)

MINUTES MAPLE PLAIN CITY COUNCIL – WORKSHOP

MAPLE PLAIN CITY HALL October 28, 2019

5:30 p.m.

1. CALL TO ORDER

Mayor Julie Maas-Kusske called the meeting to order at 5:30 p.m. Present: Mayor Julie Maas-Kusske, Councilmembers Caitlin Cahill, John DeLong, Mike DeLuca, and John Fay. Also Present: City Administrator Robert Schoen

2. ADOPT AGENDA

Motion by Councilmember Cahill to adopt the October 28th City Council Workshop meeting. Seconded by Councilmember Fay. Motion Passed.

3. CIVIC ENGAGEMENT COMMITTEE

The City Council discussed what the Civic Engagement Committee could look like but decided at this time that this item should be tabled for further discussion. This topic will be discussed again after the City Council Retreat on November 1st and November 2nd.

4. WEEKLY UPDATE

Councilmember John Fay asked that the weekly update have more information regarding specific administration focus. It was suggested by Councilmember DeLong to fill out a 5-15 form that breaks down weekly goals and objectives. The City Council agreed that a weekly 5-15 form be filled out and included with the weekly update.

5. CITY COUNCIL RETREAT OUTLINE

The City Council discussed the outline of the agenda for the retreat that is happening this weekend.

6. CITY COMMUNICATIONS

The City Council asked that the newsletter be added to the City website and that the Veterans Memorial service be added to the community calendar.

7. CITY ADMINISTRATOR GOALS AND OBJECTIVE

8. CITY ADMINISTRATOR WEEKLY UPDATE

9. OTHER BUSINESS

A. Transparency

Motion by Councilmember Fay to Recess the October 28th City Council Workshop at 6:55 P.M. Seconded by Councilmember Delong. Motion Passed. Mayor Maas-Kusske reconvened the October 28th City Council Workshop at 8:10 P.M.

The City Council discussed the minutes of the last City Council workshop and removed some language regarding performance not being a factor with the consultants.

10. ITEMS FOR NEXT WORKSHOP

11. ADJOURNMENT

Motion by Councilmember Cahill to adjourn the October 28th City Council Business meeting. Seconded by Councilmember DeLuca. Motion Passed.

If anyone has any further questions regarding this agenda, please feel free to call Robert Schoen, City

Administrator at 763-479-0516. Thank you!

MINUTES MAPLE PLAIN CITY COUNCIL – WORKSHOP

MAPLE PLAIN CITY HALL November 12, 2019

6:30 p.m.

1. CALL TO ORDER

Mayor Julie Maas-Kusske called the meeting to order at 6:30 p.m. Present: Mayor Julie Maas-Kusske, Councilmembers Caitlin Cahill, Mike DeLuca, and John Fay. Also Present: City Administrator Robert Schoen Absent: Councilmember John DeLong

2. ADOPT AGENDA

Motion by Councilmember Cahill to adopt the November 12th City Council Workshop. Seconded by Councilmember DeLuca. Motion Passed.

3. CITY COUNCIL RETREAT FOLLOW UP

The City Council reviewed the goals and direction set forth from the City Council retreat on November 1 and 2. City Council asked for a few items to be cleaned up grammatically and some things moved around.

4. CITY COMMUNICATIONS DISCUSSION

City Council asked Administrator Schoen to bring to the next Workshop his plan for meeting the strategic goal of communications.

5. RAINBOW PARK LIGHTS

City Council directed staff to shield the park lights and get a timer in place with the lights.

6. STANTEC BILLS

City Council discussed the Stantec bills and asked for them to be added to the November business meeting after asking the City Engineer multiple questions.

7. VETERANS MEMORIAL SHELTER OPTIIONS

The City Council directed staff to remove alternate 8 that would add a park shelter to the 2020 Veterans Park Project. Instead this shelter is planned to be part of phase 2 of the park project.

8. CITY COMMUNICATIONS

9. CITY ADMINISTRATOR GOALS AND OBJECTIVES

10. CITY ADMINISTRATOR WEEKLY UPDATE

11. OTHER BUSINESS

12. ITEMS FOR NEXT WORKSHOP

A. RFP’s CONSULTANTS

13. ADJOURNMENT

Motion by Councilmember Cahill to adjourn the November 12th City Council Workshop meeting. Seconded by Councilmember DeLuca. Motion passed.

If anyone has any further questions regarding this agenda, please feel free to call Robert Schoen, City

Administrator at 763-479-0516. Thank you!

Memo

bs v:\2019\2019\city council\11-20-19\maple_plain_ago_memo_11182019.docx

To: Honorable Mayor and Council, City Staff From: Alan Offerman

City of Maple Plain Civil Engineer

File: 193801804 Date: November 18, 2019

Reference: Monthly Engineering Report – November 2019

The purpose of this update is to provide you with information on various projects and engineering activities

since the last report.

2018 Street and Utility Improvements

• Coordinated with Contractor for final close out paperwork.

Veterans Memorial Park

• Updated project construction budget for playground modifications.

Gateway of Maple Plain

• Developer completed majority of utility work for the season.

• All utility testing completed for the commissioning of the City utilities

• Grading / street work continues within public right of way along Gateway Boulevard.

• Coordinating utility work with Developer and staff.

Miscellaneous

1. Prepared monthly engineering report.

2. Attended staff and/or council meetings.

3. Responded to sump pump discharge location at 1540 Rainbow

1

City of Maple Plain

Memorandum

To: Mayor and City Council

From: Mark Kaltsas, City Planner

CC: Robert Schoen, City Administrator

Date: November 20, 2019

Re: Planning Update November 2019

Meetings:

▪ Staff Meetings – Three (3) staff meetings to discuss current project status/issues – CSAH 29 improvements, conditional use permit review, gateway redevelopment project, downtown redevelopment and discussed questions relating to several miscellaneous properties.

▪ One (1) EDA Meeting to review brewery licensing ordinance amendments.

▪ One (1) Planning Commission Meeting to review possible nuisance ordinance

amendments.

▪ One (1) meeting with Hennepin County to review County Road 29 restriping plans.

▪ One (1) meeting with City and potential gateway property development.

Correspondence: Staff has had correspondence with various constituents over the course of the last month, including the following:

▪ Staff has had correspondence with the downtown redevelopment developer

and Hennepin County relating to the project status. ▪ Staff has had correspondence with the City and the developer RE: Gateway

Redevelopment.

▪ Staff has had correspondence with the Hennepin County and the developers engineer RE: Gateway Redevelopment and CSAH 29 improvement plans.

▪ Staff has had correspondence with developers, builders and residents regarding building setbacks, zoning and other related planning questions.

Agenda Information Memorandum November 20, 2019 - Maple Plain City Council

ADMINISTRATIVE REPORTS

D. ADMINISTRATION NOVEMBER MONTHLY REPORT ACTION TO BE CONSIDERED To approve the Monthly Report for City Administration. FACTS

Staff has been working on the following projects:

• Staff has continued working on potential development opportunities throughout the

City.

• Staff has met with a strategic communications consultant

• Staff worked with City Council on a strategic planning and goal session.

• Staff attended the Hwy 12 Safety Coalition meeting

• Staff attended Coffee With the Council.

• Staff is working on City Blight.

• Staff is continuing to work on Downtown Development.

Date: November 18, 2019

To: City of Maple Plain

From: Brent Mickolichek, Operator

O & M Report: Ocotber2019

Maple Plain Operations & Maintenance

➢ I raked the ball fields at Rainbow Park to remove the weeds and John dragged the fields. I also

took down the volleyball net and tennis court nets for the winter. Started the furnace in the

warming house to make sure there were no issues for winter.

➢ Rays Tree Service gave a bid to remove the woodchips and clean up in Rainbow and

Bryantwood Park.

➢ Filled in a sinkhole on Three Oaks Avenue by the ravine, the hole was by a catch basin on the

North side of the road. I had Klein Underground repair the sinkhole. They let me know that a drain

tile was broke off and the storm water was washing away the road. They repaired the drain tile

and patched the road.

➢ Steve from Carefree Services completed the street sweeping for the fall. I then hauled the leaves

to the compost site.

➢ Shut water off at UFC garden Center and Ann Reef Gardens. Also, winterized the Northside Park

bathrooms and dugout. Started heaters in the Wells and Water tower for the winter.

➢ Daily water testing and maintenance at the WTP. I had to order a new motor for the transfer

pump for the chemicals. Completed monthly and quarterly testing for the state.

➢ Shawn and I flushed hydrants throughout the city for the fall season.

➢ Other items: I cleaned up the backyard of the shop and started organizing and cleaning the PW

shop, Lano Equipment picked up the Kubota B3030 for repair of driveshaft, RC Electric fixed the

entryway lights in the WTP, Performed Locates, Fluoride Leak at WTP and Fixed vent motor in

Fluoride room.

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Total Water Plant Effluent- In Gallons

2019 2018

0

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000


Total Effluent to Lift Station- In Gallons

2019 2018

0

1

2

3

4

5

6

7


Total Precipitation for the Month

2019 2018

October-19 September-19 October-18

Water Units

Average Daily Pumped gallons 0 147,000 0

Maximum Daily Pumped gallons 0 299,000 0

Total Monthly Pumped gallons 0 4,438,000 0

Well #1 Pumped gallons 0 0 0

Well #1 Average Pumped gallons 0 0 0

Well #3 Pumped gallons 2,047,000 2,201,000 0

Well #3 Average Pumped gallons 66,000.00 74,000.00 0.00

Well #4 Pumped gallons 2,195,000.00 2,172,000.00 0.00

Well #4 Average Pumped gallons 71,000.00 72,000.00 0.00

Fluoride used gallons 9..1 9.00 0.00

Fluoride Average used gallons 0.30 0.30 0.00

Poly Phosphate used pounds 11.00 11.00 0.00

Poly Phosphate Average used pounds 0.36 0.37 0.00

Chlorine used pounds 157.20 128.80 0.00

Chlorine Average used pounds 5.10 4.30 0.00

HMO used gallons 153.50 107.70 0.00

HMO Average used gallons 5.00 3.59 0.00

Potassium Permanganate used gallons 231.00 129.00 0.00

Wastewater

Effluent Flow

Maximum Daily Pumped Wastewater gallons 750,000 490,000 0

Average Daily Pumped Wastewater gallons 400,000 262,000 0

Lift Station Effluent to Met Council gallons 12,400,000 7,860,000 0

Precipitation Monthly Total Inches 5 6 0

ItemBudgeted

AmountAmount Spent % of Budget % of Time

Chemical Budget $9,688.00 $0.00 0% 33%

Maintenance Budget $5,208.00 $637.00 12% 33%

Total $14,896.00 $637.00 4% 33%

Contract True-Ups - Current Contract Year

Completed Work Order General Report

Page 1 of 4

11/12/2019

WO# 33901.01 Type Scheduled Priority 5 Downtime Hours Total Cost $0.00

Create Reason Triggered byCalendar

Created By jfanciullo Created 10/1/2019

Equipment 5359-EMERGENCYGENERATORMAIN LIFTSTATION

MAIN LIFT STATION Printed

Location 5359 MAPLEPLAINS MN

Scheduled 10/1/2019

Task GEN MONTHLY PM Delinquent 10/31/2019

Completed 10/10/2019

Instructions 1. CHECK ALL FLUIDS INCLUDING FUEL2. DOCUMENT HOUR METER AND CONFIRM EXERCISING UNDER LOAD AT LEAST ONCE A WEEK.3. INSPECT UNIT FOR UNUSUAL WEAR.4. IF DURING COLD WEATHER CONFIRM HEATING BLOCK IS WORKING.

Notes INSPECTED GENERATOR FOR ANY LEAKS AND INSPECTED CONDITION OF BELTS AND HOSES. EVERYTHINGIS OK. NO UNUSUAL WEAR. STARTED AND EXERCISED GENERATOR. EVERYTHING RAN SMOOTHLY.HOURS - 769.1

WO# 33895.01 Type Priority 5 Downtime Hours Total Cost $0.00



Equipment 5359-MAIN LIFTSTATION

MAIN LIFT STATION Printed

Location 5359 MAPLEPLAINS MN

Scheduled 10/1/2019

Task LS MONTHLY PM Delinquent 10/31/2019


Instructions 1.Test power fail and high level alarm and verify communication equipment will reach emergency contact for yourproject.2.Inspect and clean floats.3.If level indicator verify operating properly.4.Inspect overall condition of lift station.

Notes TESTED POWER FAIL AND HIGH LEVEL FLOAT. WHEN LS IS IN ALARM IT CALLS OUT. LS IS CLEAN AND THEREIS NO GREASE IN THE BOTTOM OF LS.PUMP 1 - 5339.4PUMP 2 - 5349.4




Equipment 6359- FIREEXTINGUISHERS

FIRE EXTINGUISHERS Printed

Location 6359 MAPLEPLAINS, MN

Scheduled 10/1/2019

Task MONTHLY EXTINGUISHER INPSECTION Delinquent 10/31/2019

Completed 10/9/2019

Instructions CONFIRM NO OBSTRUCTIONS TO EXTINGUISHER.CONFIRM PIN IS IN PLACE, GAUGE READS FULL OR IN THE GREEN.REMOVE FROM MOUNT AND TURN UPSIDE DOWN SEVERAL TIMES.

Notes INSPECTED ALL FIRE EXTINGUISHERS AND SIGNED OFF ON ALL EXTINGUISHERS




Equipment 6359-AERATORFAN NO1

AERATOR FAN NO1 Printed


Scheduled 10/1/2019

Task ANNUAL INSPECTION Delinquent 10/31/2019

Completed 10/9/2019

Instructions INSPECT FAN WHILE RUNNING FOR ABNORMAL NOISES AND VIBRATIONS.

Notes FAN RUNS SMOOTH, NO NOISES OR VIBRATIONS.


Page 2 of 4

11/12/2019




Equipment 6359-CHLORINEBOOSTER PUMPNO 2

CHLORINE BOOSTER PUMP NO 2 Printed


Scheduled 10/1/2019

Task QUARTERLY- PM Delinquent 10/31/2019

Completed 10/9/2019

Instructions INSPECT PUMPS FOR ABNORMAL WEAR AND NOISES, CLEAN FAN VENT ON TOP OF MOTOR.

Notes PUMP RUNS SMOOTH, NO NOISE. IT HAS A LEAK THAT I AM FIXING. FAN VENT ON TOP IS CLEAN.




Equipment 6359-DEHUMIDIFIERS DEHUMIDIFIERS Printed


Scheduled 10/1/2019

Task MONTHLY PREVENTATIVE MAINTENANCE Delinquent 10/31/2019

Completed 10/9/2019

Instructions CHECK AIR FILTER AND REPLACE IF NEEDED, MAKE SURE DRAIN TUBE IS DRAINING PROPERLY.

Notes AIR FILTERS ON DEHUMIDIFIERS ARE CLEAN. THE DRAIN TUBES ARE DRAINING PROPERLY. EVERYTHING ISOK.




Equipment 6359-EMERGENCYGENERATORWATER PLANT

EMERGENCY GENERATOR Printed


Scheduled 10/1/2019


Completed 10/9/2019


Notes REPEAT WORK ORDER. PLEASE DELETE ONE OF THESE.




Equipment 6359-EMERGENCYGENERATORWATER PLANT

EMERGENCY GENERATOR Printed


Scheduled 10/1/2019




Notes INSPECTED GENERATOR FOR ANY FLUID LEAKS. EVERYTHING OK. AL FLUIDS ARE GOOD. HOURS ARERECORDED. NO UNUSUAL WEAR OR NOISES. GENERATOR IS EXERCISED WEEKILY.HOURS - 3881.7


Page 3 of 4

11/12/2019




Equipment 6359-HIGHSERVICEPUMP 1

HIGHSERVICE PUMP 1 Printed


Scheduled 10/1/2019

Task MONTHLY-PM Delinquent 10/31/2019

Completed 10/7/2019

Instructions CHECK OIL LEVEL, ADD IF NEEDED. INSPECT UNIT FOR ABNORMAL WEAR AND NOISES.

Notes OIL LEVEL OK IN PUMP. I HAD TO TIGHTEN THE PACKING ON THE PUMP. THE LEAKAGE RATE WAS TOOMUCH. EVERYTHING OK.




Equipment 6359-HIGHSERVICEPUMP 2

HIGHSERVICE PUMP 2 Printed


Scheduled 10/1/2019


Completed 10/7/2019

Instructions CHECK OIL LEVEL, ADD IF NEEDED. INSPECT UNIT FOR ABNORMAL WEAR AND NOISES.

Notes OIL LEVEL OK. PUMP OPERATES SMOOTHLY, NO NOISES. EVERYTHING OK




Equipment 6359-MIXER NO 2 MIXER NO 2 Printed


Scheduled 10/1/2019


Completed 10/7/2019

Instructions CHECK OIL LEVEL AND TOP OFF IF NEEDED. INSPECT UNIT FOR ABNORMAL WEAR OR NOISES. ADD ONE ORTWO SQUIRTS OF GREASE TO GREASE ZERTS.

Notes CHECKED OIL LEVEL IN MOTOR AND INSPECTED FOR ABNORMAL WEAR. EVERYTHING IS GOOD ON MIXERMOTOR.




Equipment 6359-WATERPLANT AIRCOMPRESSOR

AIR COMPRESSOR Printed


Scheduled 10/1/2019



Instructions CHECK OIL LEVELS AND BELT CONDITION. INSPECT FOR OIL LEAKS OR EBNORMAL WEAR. DOCUMENT HOURMETERS. CONFIRM WATER DRAIN IS WORKING.

Notes CHECKED OIL LEVEL IN BOTH COMPRESSORS. OIL LEVEL OK. BELTS ARE IN GOOD CONDITION. AUTOMATICBLOW OFF IS WORKING PROPERLY.COMPRESSOR 1 HR - 6528.1COMPRESSOR 2 HR - 6671.8


Page 4 of 4

11/12/2019




Equipment 6359-WELL NO 3 WELL 3 Printed


Scheduled 10/1/2019

Task MONTHLY PREVENTATIVE MAINTENANCE Delinquent 10/31/2019

Completed 10/9/2019

Instructions CHECK OIL LEVEL AND TOP OFF IF NEEDED. INSPECT FOR ABNORMAL WEAR AND NOISES.

Notes CHECKED OIL LEVEL IN WELL MOTOR. EVERYTHING OK. WELL OPERATES SMOOTHLY. NO ABNORMAL WEAROR NOISES

Report Totals Downtime Hours 0 Part Cost $0.00

Labor Cost $0.00

Vendor Cost $0.00

Equip/ToolCost

$0.00

Total Cost $0.00

Agenda Information Memorandum November 18, 2019 - Maple Plain City Council

7. New Business

C. MS4 Annual Public Meeting Presentation ACTION TO BE CONSIDERED To present Annual MS4 Public Informational Session from Alan Offerman. FACTS

• See attached. ATTACHMENTS Attached are the MS4 Annual Public Meeting Presentation from City Engineer Dan Boyum and Alan Offerman.

November 18, 2019

City of Maple PlainMS4 Permit

Annual Public Meeting

Municipal Separate StormSewer Systems (MS4)• Owned by a State, City,

Village, or Other Public Entitythat Discharges to Waters ofthe U.S.

• Designed or used to Collect orConvey Stormwater

• Not a combined sewer• Not part of a Publicly Owned

Treatment Works (sewagetreatment plant)

What is an MS4?

Who is Involved with Stormwater ManagementRegulation in Maple Plain?

Federal Programs

WatershedManagementOrganizations

State ofMinnesota

Minnesota PollutionControl Agency• NPDES MS4 Permit• NPDES Construction

Stormwater Permit• NPDES Industrial Permit

• Pioneer-SarahCreek WatershedManagementCommission

• MinnehahaCreek WatershedDistrict

• MetropolitanCouncil

• Department ofNatural Resources

• State Board ofWater and SoilResources (BWSR)

Stormwater Regulatory Documents thatImpact Municipal Operations

NPDES MS4 PermitStormwater

Pollution PreventionPlan Document

WatershedManagement

Plans and Rules

Local SurfaceWater

ManagementPlan

The Origins of the MS4 PermitEnvironmental Protection Agency creates the

NPDES program based on the 1972 Clean WaterAct and delegates local authority to..

The Minnesota Pollution Control Agency whichadministers the MS4 program which includes…

The City of Maple Plain

MS4 Permit Coverage Extended January 16, 2014

Basic Components of the MS4 Permit

1. Public Education and Outreach

2. Public Participation and Involvement

3. Illicit Discharge Detection and Elimination

4. Construction Site Storm Water Runoff Control

5. Post-Construction Storm Water Management

6. Pollution Prevention and Good Housekeeping forMunicipal Operations

6 Minimum Control Measures

Examples of Pollutant SourcesOrganic Waste Illicit Discharges

Construction Runoff Chemical Application

How Maple Plain Currently Complieswith the MS4 Permit?

• Partnerships with Watersheds and other MS4s• City Ordinance and LSWMP Requirements• Implement Enforcement Response Procedures• Storm Sewer System Map• Stormwater Related Brochures and Articles• MS4 Annual Public Meeting• Inspections (illicit discharge, construction, and MS4 system)• Street Sweeping• Staff Training• Plan Review Checklist• Facilities Inventory Assessment• MS4 Annual Reports

Storm Water Pollution Prevention Plan Document

Questions?

RESOLUTION 19-1120-02

A RESOLUTION AUTHORIZING APPLICATION AND EXECUTION OF THE GRANT AGREEMENT.

WHEREAS THE CITY OF MAPLE PLAIN, MINNESOTA (the “City”) is served by

the Metropolitan Council Environmental Services for the disposal of wastewater from public and private properties within the City; and,

WHEREAS the Metropolitan Council Environmental Services (“MCES”) has

identified the City as having exceeded its allowable inflow and infiltration (“I/I”) I&I limits; and,

WHEREAS MCES is requiring the City to mitigate I/I by reducing and/or

eliminating the presence of clear water entering the local sanitary sewer system; and, WHEREAS the City continues to address public sources of I/I and works with the

MCES on possible grant opportunities.

WHEREAS the MCES has made available grant funds to assist public expenses on sanitary sewer improvements from May 2017 through October 2019,

WHEREAS Maple Plain City Staff has filled the application for the 2017 MCES I

and I Grant. NOW THEREFORE, BE IT RESOLVED the Maple Plain City Council (the “Council”) agrees to pass through the 2017 I and I grant application and execution of the grant agreement to MCES. Julie Maas-Kusske, Mayor Attest: Robert Schoen, City Administrator