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25 May 2018

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Agenda

Inner Melbourne Action Plan Implementation Committee

Meeting No 50

8.00 am – 10.00 am Friday 25 May 2018 City of Yarra

Meeting Room 1, Richmond Town Hall, Bridge Road, Richmond

Committee

Members Cr Daniel Nguyen, Mayor, City of Yarra (Chair) Cr Bernadene Voss, Mayor, City of Port Phillip Cr Cuc Lam, Mayor, Maribyrnong City Council Cr Steve Stefanopoulos, Mayor, City of Stonnington Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

Associate Partner

Representatives

Mr Adrian Salmon, Principal Planner, Planning Services, DELWP Mr Rod Anderson, Strategy & Partnerships Regional Manager - Port Phillip, DELWP Dr Evelyn Legare, Director Integrated Place Transport Planning, TfV, DEDJTR Ms Cate Turner, Director Inner Melbourne, Metropolitan Economic Development, DEDJTR Ms Emily Mottram, Director Urban Renewal, Victorian Planning Authority

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Ms Leanne Mitchell, Acting Manager Social Investment, City of Melbourne Ms Sherri Bruinhout, Assistant Director of Homelessness, DHHS Mr Ray Tiernan, Acting Program Manager Planning & Performance, City of Port Phillip Mr Matt Slavin, Urban Design Manager, Maribyrnong City Council Mr Dale Stewart, Senior Recreation Planner, City of Melbourne Mr Martin Whittle, Wayfinding Signage Coordinator, City of Melbourne IMAP Champions Ms Jane Waldock, Assistant Director Planning & Placemaking, City of Yarra Mr Brian Tee, Strategic Partnerships, City of Port Phillip Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington Ms Katy McMahon, Manager City Business, Maribyrnong City Council Ms Jenny Bailey, Manager Engineering Services, City of Melbourne

PRELIMINARIES

Item Time Alloc.

Agenda Topic Responsibility

1. 2 mins Commence 8.00am

Appointment of Chair

Cr Daniel Nguyen, Mayor, City of Yarra (Chair)

IMAP Executive Officer

25 May 2018

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2. 2 mins Introductions and Apologies

Chair

3. 1 min Members Interest

Disclosure by members of any conflict of interest in accordance with s.79 of the Act

Chair

ITEMS

Item Time Alloc.



Confirmation of the Minutes of the IMAP Implementation Committee – 23 February 2018 (Attachments 1) Recommendation: 4.1 That the IMAP Implementation Committee resolves to confirm

the Minutes of the IMAP Implementation Committee No. 49 held on 23 February 2018 as an accurate record of the proceedings.

Chair


Confirmation of the Minutes of the IMAP Executive Forum meeting – 17 May 2018 (Attachment 2) Recommendation: 5.1 That the IMAP Implementation Committee resolves to confirm

the draft Minutes of the IMAP Executive Forum No. 25 held on 17 May 2018 as an accurate record of the proceedings.

Chair


Business Arising (Attachment 3) Recommendation 6.1 That the IMAP Implementation Committee resolves to note the

actions undertaken in response to Business Arising from the previous minutes.

Correspondence: Outward 3a – Copy of signed Letter to Minister Foley from IMAP Mayors 3b – Email to DHHS Sherri.Bruinhout from CoM Inward 3c - Letter from Minister Foley re StreetCount funding provision 3d – Email from DELWP re integrated water opportunities



Financial Report for the 9 Months ending 31 March 2018 (Attachment 4) Recommendation 7.1 That the IMAP Implementation Committee resolves to receive

the IMAP Financial Report for the Nine months ending 31 March 2018.


8.

5 mins Commence 8.20am

IMAP Communication and Governance (Attachment 5) Recommendation 8.1 That the IMAP Implementation Committee resolves to note the

Communications and Governance Briefing Paper.



Progress Report (Attachment 6) Recommendation 9.1 That the IMAP Implementation Committee resolves to note the

IMAP Progress Report for May 2018.


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10. 10 mins Commence 9 30am

G3.P4 Consistent Approach in the Response to Homelessness - IMAP Combined StreetCount - Update (Attachment 7) Recommendation 10.1 That the IMAP Implementation Committee notes the progress

report on the 2018 StreetCount.

Leanne Mitchell, CoM


G4.P4 Increasing Employment Opportunities - Urban Manufacturing – Phase 2 Final Report (Attachment 8) Recommendation

11.1 That the IMAP Implementation Committee resolves to note the following recommendations from the Urban Manufacturing investigations:

a) The establishment of a new ABN category to capture

‘Makers’. This would enable broad data alignment and such a category could easily be incorporated into CLUE and similar resources. This would in turn allow more in depth tracking and analysis of this sector.

b) Noting the above, the current IMAP CLUE project consider

measures to capture ‘Makers’ as part of future surveys.

c) An engagement session with design Peak Groups be arranged to establish methods to increase their interaction with ‘Makers’.

Ray Tiernan, CoPP


G4.P1 Urban Forest & Biodiversity Strategy and Approach - Urban Forest Draft Project Brief (Attachment 9 ) Recommendation 12.1 That the IMAP Implementation Committee resoles to:

a) support the scope of the Urban Forest Plan, and

b) approve the development of a project brief and appointment of a suitable consultant team to deliver the project to the timelines and budget outlined in this submission.

Matt Slavin, CoMar

13 10 mins Commence 9.10am

G3.P1 Sport and Recreation Facility Planning - Project Update (Attachment 10 ) Recommendation

13.1 That the IMAP Implementation Committee resolves to:

a) Note the progress on Stage 2 of the IMAP Regional Active Sport and Recreation Facilities Planning Study project, with the next update to coincide with the completion of the project Issues Paper.

Dale Stewart, CoM


G1.P4 Wayfinding and Signage – Project Update (Attachment 11) Recommendation 14.1 That the IMAP Implementation Committee resolve to support the

approach outlined in this progress report.

Martin Whittle CoM,

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OTHER BUSINESS

Item Time Allot.



Any other business Close Next Meeting Friday 31 August 2018 (8.00am) City of Melbourne, Council Meeting Room, Level 2 Administration Building, Swanston Street, Melbourne

Chair

ATTACHMENTS Item No

Attachment No Attachment Topic

4. Attachment 1 Draft Minutes of the IMAP Implementation Committee meeting No. 49 held on 23 February 2018

5 Attachment 2 Draft Minutes of the IMAP Executive Forum meeting No. 25 held on 17 May 2018

6. Attachment 3 Business Arising

Attachment 3a

Outwards Correspondence: Letter to Minister Foley re StreetCount_February 2018

Attachment 3b Correspondence to S Bruinhout, DHHS re StretCount Attachment 3c

Inwards Correspondence: Letter from Minister Foley re StreetCount contribution

Attachment 3d Letter from DELWP re Water Projects

7. Attachment 4 Attachment 4a Attachment 4b

IMAP Finance report IMAP Operating and Capital Works statement for the 9 months ending 31 March 2018 IMAP Budget and Expenditure by Project

8 Attachment 5 IMAP Communications and Governance report

9. Attachment 6 IMAP Progress Report May 2018

10. Attachment 7 IMAP Homeless Street Count Progress Report

11. Attachment 8 Attachment 8a Attachment 8b

IMAP Urban Manufacturing Final Report Summary IMAP Urban Manufacturing – Policy & Peak group review – circulated separately Urban Manufacturing Project – The dilemma of Urban Employment Land Phase 2 report– circulated separately

12. Attachment 9 Attachment 9a

IMAP Urban Forest – Project Brief IMAP Urban Forest Project Flowchart

13 Attachment 10 Attachment 10a

IMAP Recreation Project – Progress Report SGS Workplan – IMAP Recreation Project

14 Attachment 11 IMAP Wayfinding and Signage Progress Report

25 May 2018 Attachment 1

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DRAFT Minutes

Inner Melbourne Action Plan Implementation Committee

Meeting No 49

8.00 am – 10.00 am Friday 23 February 2018 City of Port Phillip

Council Chamber, St Kilda Town Hall, 99a Carlisle Street, St Kilda

Attendance:

Committee Members

Cr Bernadene Voss, Mayor, City of Port Phillip (Chair) Cr Cuc Lam, Mayor, Maribyrnong City Council Cr Steve Stefanopoulos, Mayor, City of Stonnington Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne Arrived 8.13am Cr Daniel Nguyen, Mayor, City of Yarra Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Jane Waldock, Assistant Director Planning & Placemaking, City of Yarra - for Ms Vijaya Vaidyanath, Chief Executive Officer Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington – for Mr Warren Roberts, Chief Executive Officer

Associate Partner

Representatives

Mr Rod Anderson, Strategy & Partnerships Regional Manager-Port Phillip, DELWP Ms Cate Turner, Director Inner Melbourne, Metro Economic Development, DEDJTR Arrived 8.15am

Ms Emily Mottram, Director Urban Renewal, Metropolitan Planning Authority Mr David Teague, Director Transport & Planning, VicRoads Metro NW Region - for Mr Vince Punaro, Regional Director NW Region

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Dr Nick Williams, University of Melbourne Mr Dean Griggs, Manager Social Investment, City of Melbourne Ms Erika Russell, Senior Planner, City of Yarra

PRELIMINARIES

1. Appointment of Chair

1.1 That the IMAP Implementation Committee resolves to appoint Cr Bernadene Voss, Mayor, City of Port Phillip as the Chair of the Meeting.

MOVED MR WALL / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

2. Apologies and Introductions The Chair welcomed all attending and acknowledged the elders of the land. Introductions were made.

2.1 That the IMAP Implementation Committee resolves to note the following apologies:

Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra


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Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Michelle Fitzgerald, Acting Director City Strategy & Place, City of Melbourne Ms Katrina McKenzie, Director City Economy & Activation, City of Melbourne Ms Christine Drummond, Emergency Management Coordinator, City of Melbourne Mr Vince Punaro, Regional Director NW Region, VicRoads Mr Adrian Salmon, Principal Planner, Planning Services, DELWP

MOVED CR NGUYEN / Cr Lam A vote was taken and the MOTION was CARRIED Cr Reece arrived at 8.13am

3. Members Interest - Disclosure by members of any conflict of interest in accordance with s.79 of the Act. - None

ITEMS

4. Confirmation of the Minutes of the IMAP Implementation Committee – 24 November 2017

4.1 That the IMAP Implementation Committee resolves to confirm the Minutes of the IMAP

Implementation Committee No. 48 held on 24 November 2017 and the Minutes of the Confidential Meeting of the IMAP Implementation Committee No 48 held on 24 November 2017 as an accurate record of the proceedings.

MOVED CR STEFANOPOULOS / Cr Reece A vote was taken and the MOTION was CARRIED

5. Confirmation of the Minutes of the IMAP Executive Forum meeting – 9 February 2018

5.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP

Executive Forum No. 24 held on 9 February 2018 as an accurate record of the proceedings. MOVED MR SMITH / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

6. Business Arising The Executive Officer provided a brief update on the completed actions and noted the correspondence from:

the Copyright Agency - for councils to follow up, and

from the Federal Government Department of Jobs and Small Business - offering to present to Councils on their employment programs.

The Committee noted the information was comprehensive and useful regarding the copyright issues and that it would be of interest for the Executive Forum to have a presentation on the job programs. 6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to

Business Arising from the previous minutes.

MOVED CR NGUYEN / Mr Wall A vote was taken and the MOTION was CARRIED Action: Executive Officer to arrange a presentation for the next Executive Forum meeting on the Federal Government’s current employment programs Ms C Turner arrived at 8.15am.


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7. IMAP Communication and Governance The Executive Officer noted Transport for Victoria were advertising for a project manager to advance journey planning and state wide mapping in conjunction with the IMAP project. 7.1 That the IMAP Implementation Committee resolves to note the Communications and Governance

Briefing Paper. MOVED CR STEFANOPOULOS / Mr Wall A vote was taken and the MOTION was CARRIED

8. Financial Report The Executive Officer advised:

that invoicing all the IMAP Councils had occurred during December /January and the balance of the revenue will be shown in the third quarter report;

there was an error in the modelling for the Three Year Implementation Plan in November and the corrected spreadsheet was presented for approval;

Basecamp was utilised by a number of the IMAP project teams for file sharing. 8.1 That the IMAP Implementation Committee resolves to:

a. receive the IMAP Financial Report for the six months ending 31 December 2017.

b. approve the updated IMAP Three Year Implementation Plan modelling

MOVED CR LAM / Cr Nguyen A vote was taken and the MOTION was CARRIED

9. Progress Report 9.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for

February 2018. MOVED MR WALL / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

10. PRESENTATION - Update to Metropolitan Partnerships Ms Cate Turner, DEDJTR provided an update on the work of the Metro Partnerships, noting:

They are run by the office of Suburban Development in DELWP

Metro Partnership priorities across the 6 regions have now gone to Government departments for responses and become part of the budget submissions and bids. Some become part of wider programs rolled out through Launch VIC, or are part of existing resourcing.

o Responses will be provided to the Minister and Minister of State. o DPC and DTF will track priorities through the process.

Specific economic issues are discussed at the Economic Working Groups with Council Directors of Economic Development and Planning every two months. Consideration is given to how to implement programs at a regional scale.

Launch VIC currently has funding available for Councils for start-ups of up to $100K per Council - or possibly more for Council partnerships. Ms Turner offered to send details through. This is for:

o grass roots initiatives, o getting the right people together to share ideas, o assessing incubators and accelerators to see if providing the right space.

An example could be a consortium of councils with creative industries in a combined bid. Could extend across the other councils within the 3 metro partnerships. Closing 22 March- not requiring matched funds.

Comments/Questions: Mr Smith noted the partnership meetings were kicking off again with another round of assemblies

coming up. Looking for less of a rush as occurred in Round 1, and better integration with groups such as IMAP; take more of a 4 year approach. Ms Turner to advise dates of the next round of Assemblies.

Mr Wall noted that the western priorities were not all within Local Government core functions; there are a lot of strategic documents that don’t overlap.

Cr Voss noted that common themes have been a problem.

Ms Turner advised DELWP’s land use planning work was to create a 30 year land use framework


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plan which addresses the key priorities for implementing Plan Melbourne around accommodating growth and aligning infrastructure priorities.

Comments/Questions Comments relating to this point noted: State Government not taking Council Plans seriously. Councils understand the local environment and often the State Government comes in with something

different. Mr Smith noted there are no local government reps on the Metro Development Advisory Panel

(MDAP)*, and it would be good to have integration across the metro area.

Reluctant to set up another process or working group that could duplicate effort. Local government want recognition at the table – not just an observer role.

10.1 That the IMAP Implementation Committee resolves:

a. to write to the Minister of Suburban Development seeking local government representation on MDAP, recognising the coordination role of Councils across the Metro Partnerships

b. That the correspondence be signed by the Mayors of the IMAP Council’s partnership. MOVED MR SMITH / Mr Wall A vote was taken and the MOTION was CARRIED Mr Wall observed that the Chairs of the Metro Partnerships had limited understanding of land use

planning. Concerned about what level of engagement will occur at the Council level. There needs to be a connection into Councils.

Ms Mottram advised that she was happy to take that comment back informally to Suburban Development as a suggestion about how to advance the process.

10.2 That the IMAP Implementation Committee resolves to note the update of the metropolitan

Partnerships

MOVED CR REECE / Cr Lam A vote was taken and the MOTION was CARRIED Action: Ms C Turner DEDJTR to forward details of Launch VIC funding for local government, and dates of the next round

of metropolitan Assemblies IMAP Executive Officer to arrange a letter from the IMAP elected members to the Minister of Suburban

Development (The Hon. Lily D'Ambrosio MP) seeking local government representation on the Metropolitan Development Advisory Panel

Ms E Mottram (VPA) to follow up with Suburban Development executive about advancing greater local government representation

*Recently the Minister for Suburban Development and Minister for Planning established a non-statutory ministerial

advisory committee, to be known as the Metropolitan Development Advisory Panel (MDAP). MDAP is meant to provide expert advice on an interrelated approach to metropolitan development which incorporates monitoring and implementation of Plan Melbourne 2017-2050, strategic priorities arising from the Metropolitan Partnership process; and responses to future reform challenges and opportunities impacting Melbourne's liveability, sustainably and international competitiveness. [C Brown, CoPP]

11. Managing Conflicts in Activity Centres Ms Erika Russell, Senior Planner (Community Health & Safety, CoY attended for this item. Ms Russell reviewed the history of the project and noted concerns of all Councils around licensing of restaurants and cafes. Authorities are aware of non-compliance around this area and clearer definitions could assist with enforcement. She noted there have been a number of changes since 2009:

Liquor Control Review – findings of this review should be out this year

Smart planning review – a discussion paper identified a range of measures for improvement. Waiting to see more planning amendments announced later this year.

The recommendation is that it would be premature to take further action until we know the outcomes of these reviews. Ms Limpens confirmed that CoS staff had worked with City of Yarra on the submission and were supportive of the recommendation, particularly in relation to awaiting the reforms.


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11.1 That the IMAP Implementation Committee resolves to:

a. Note this update on the process of reform of the legislation; and b. Defer consideration of further submissions on the liquor licensing and planning Definitions

until the outcome of the Liquor Control Reform Act 1998 (LCRA) review and Smart Planning review is known.

MOVED CR NGUYEN / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

12. Protecting People in Crowded Places Mr Peter Smith spoke to the paper’s recommendations. He noted the Executive Forum had decided to apply this to all events – not just major events. Key issues are:

Councils are seeing rising costs protecting events

Use of the same risk consultants – establishing a panel of experts is sensible and could be accessed by State Government event organisers as well

Need one set of standards for risk assessment so we are not arguing with the different authorities about what they need – then need to accept the assessments at the time they are done.

Late changes put events at risk

Suggest the CEOs from Port Phillip and Melbourne liaise with federal and state police (item (g)) to implement

Councils are getting increasing enquiries requiring increased security – need to contain and manage costs

Comments/Questions Cr Reece asked what the Commonwealth’s role was in this space? Mr Smith advised the Australian

Government released their paper and guidelines but no funding for it. It is left to each authority depending on their own risk appetite and funding.

Cr Reece noted CoM receives many comments about bollards and concrete blocks and suggested garden blocks could add to amenity and appearance. He suggested the study could look at these options,

Can IMAP Councils pool resources? Mr Smith noted the Working Group looked at this. Permanent bollards are being installed. Temporary mobile bollards have been purchased by CoPP and there are now some Australian manufacturers in the market. CoPP ae happy to share at reasonable hire rates. In certain locations water barriers are not sufficient. An agreed assessment process with the State and Federal Governments is important. Councils cannot get rid of the risk as public realm managers and event permit providers.

Mr Teague asked about consideration of pop up barriers. Some exist in CoM. Mr Smith noted that this report’s recommendations just look at events. The next stage could be consideration of permanent infrastructure and planning.

Mr Wall suggested building an annual calendar of festival dates to identify opportunities to share resources and noted the added advantage of coordinating rather than competing with each other.

12.1 That the IMAP Implementation Committee resolves to: (a) Create a panel of risk specialists for event management planning purposes that can be used by

the IMAP Councils and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.

(b) Develop a standardised event risk evaluation tool for Councils considering a permit for a major event. The tool will provide guidance on risk assessment and the development of management plans that respond to the identified level of risk. The tool would identify where to access relevant resources such as checklists and templates. The tool should be developed with Federal and State police assistance and in consultation with council and event insurers.

(c) Noting the increasing security costs associated with the delivery of events, IMAP Councils explore measures to increase State funding and reduce costs. This could include IMAP Councils sharing systems, knowledge and resources and engaging with the State Government on funding options.

(d) Nominate one Council to investigate options for training Council staff on how to identify and respond to unusual or suspicious behaviour.


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(e) Ensure that City of Melbourne provide relevant information to the IMAP Councils following their attendance at the Crowded Places Forums.

(f) Receive a report from the City of Port Phillip in April 2018 on the use of their newly-procured barriers, including the costs, benefits and drawbacks as demonstrated following their use in events.

(g) Councils nominate CEOs from the Cities of Melbourne and Port Phillip to liaise with Federal and State police to implement recommendations a, b and c above.

MOVED MR WALL / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED Actions: CEOs from CoM and CoPP to liaise with Federal and State Police to implement recommendations a-c of the

Protecting People in Crowded Places report IMAP Executive Officer to refer Committee comments back to the Protecting People in Crowded Places Working

Group for follow up of recommendations.

13 G3.P4 – Consistent Approach in the Response to Homelessness: Draft IMAP Combined StreetCount Feasibility Study Mr Dean Griggs, Manager Social Investment, CoM attended for this item. The CoM statistics for the 2016 count were tabled. Mr Griggs noted: The paper proposed an IMAP joint street count of those people sleeping rough. It will be CoM’s 8th

count, and includes small groups in June doing the census on foot across the inner city to get a count of all homeless rough sleepers across the IMAP region.

The count aids understanding, establishes a baseline, and helps build responses to rough sleeping. It is very topical to do it across IMAP this year and, as a collective, to engage with the State

Government (SG) and have input to their overall strategy. The 2016 count identified a 74% increase in 2 years to 240 in the CoM. Minister Foley convened a

Taskforce and we can see the State Governments response to this evidence. The IMAP regions collective numbers will be a good way to engage the State on affordable housing or other interventions.

Proposing we advocate to the State Government for $60K to join the project, with a formal request letter from CEOs CoM/CoY that could be delivered today. Costs to each council are around $12K

which could come down with SG funding. The window is now while SG are interested. A decision is required to get it underway for June 2018.

Questions/Comments Is age asked, income and support? Mr Griggs advised it is asked if part of a chat and survey, a gift

pack is given if the opportunity arises. If dangerous, volunteers only observe. Day count undertaken in Centres as well. Do interviews if possible. The standard survey is answered but could include other questions to get a sense of transience, movement. The survey is skewed towards men; women’s homelessness expresses in different ways.

Women over 55 are the fastest growing demographic in homelessness. Are women spoken to in women’s shelters? Mr Griggs couldn’t confirm. He noted Launch Housing helps identify destinations for the count. Suburbs could be different.

Mr Smith noted the StreetCount counts rough sleepers not the overall homeless; it is an indicator of tertiary homelessness. Important to put this data with other data to get a full picture of homelessness.

Mr Wall recalled this discussion started around migration of homeless people from CBD to outer suburbs. The street count is a valuable tool to understand the broader region before implement changes.

What % of the homeless are rough sleeping? Mr Griggs advised there are 1000 people in rooming houses.

Cr Reece thanked Mr Griggs on behalf of councillors for his work and great advice in this area. He recalled the IMAP Committee’s conversation around displacement and encouraged Councils to sign on for this. Data provides for better policy and Councils are able to disabuse people of false claims.

Ms Limpens noted CoS is receptive to the street count project regardless of State Government funding. Want all Councils to sign up.

Cr Voss advised she was meeting Minister Foley today and will convey that all Councils are on board. Cr Nguyen advised that he did not consider this to be the best option for assisting homeless people,

and would not commit Yarra to contributing cash to the project. He supported SG involvement and funding for the project.

Mr Smith noted the Executive Forum thought it important to get the budget before the Committee


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today. Up until the street count occurs, it is important that all Councils agree on the survey questions. He noted the need for a question on transition across boundaries. CoPP had circulated their summary on what all 5 Councils are doing in this area. We need a proper evaluation of a joined up response.

Cr Stefanopoulos and Mr Wall both indicated their support for the project. Cr Stefanopoulos requested the letter to Minister Foley be signed by the 5 elected representatives

present. All agreed and Mr Smith made arrangements for the letter to be signed at the meeting. Cr Reece indicated there was a lot of interest in this and IMAP councils’ communications need to be

coordinated. A communication and advocacy approach should be planned. This was agreed. Cr Voss proposed some rewording of the recommendation which was generally agreed. 13.1 That the IMAP Implementation Committee resolves to: Agree to a joint IMAP StreetCount being conducted in June 2018, subject to:

o noting that the 5 Councils agree to the survey questions; o the Councils budget of up to $12,000 each is available; o that evaluation is undertaken after the event; and o the matter is referred to the IMAP Communities Steering Group to oversee.

Support the development of an ongoing homelessness advocacy and communication approach that

utilises the data and knowledge collected, should the joint IMAP StreetCount proceed.

MOVED CR REECE / Cr Lam A vote was taken and the MOTION was CARRIED Actions: The Executive Officer to advise the IMAP Community Steering Group and community planning staff across the

IMAP Councils of the outcome of the StreetCount discussion and recommendations; Cr Voss to deliver the funding request letter to Minister Foley signed by the elected representatives of the 5 IMAP

Councils A joint communications and advocacy strategy for this project is to be agreed and coordinated across the 5 IMAP

Councils The Street Count survey is to include a question on transience and movement across the municipalities

14. PRESENTATION - Mimicking natural ecosystems to improve green roof performance - Australian Research Council Linkage Grant (2013-2016) Dr Nick Williams, University of Melbourne attended to update the Committee on the ARC research grant undertaken with financial support from IMAP Councils and Melbourne Water. The 3 year project will be completed in June. He provided a PowerPoint presentation of his research groups results:

Aim is to: o improve performance in green roofs in the Melbourne context through stormwater (SW)

retention. Effective a reducing run off and mitigating SW at source. o to quantify thermal benefits – help build energy rating systems for buildings. Looking to expand

applications city wide and apply to different climate scenarios.

Developed specialised light weight soils – trying to improve soils for plant growth. Has to be greater than 10 cm depth in Australia given our climate scenarios. – modelling to apply to different areas. This work has been undertaken by PhD students.

Evaluated how different types of plants retain water on green roofs. Succulents used in the past are not ideal for SW retention. Looking at mixtures of plants and cooling from evapotranspiration retention.

Roots of some plants circumventing function of green roofs and SW retention

Once aware of root system, can design green roof better for SW retention. Some plants move water straight through. Good characteristics – drought tolerant AND uses water when get it.

Rainfall simulator developed at Burnley:

When substrates are 10cm+ deep 84-95% Melbourne rainfall retained. Good design due to intermittent rainfall experienced in Melbourne.

But found plant species have no influence in small rainfall events. Do have influence in larger rainfall events when plant type starts to make a difference. Can draw down water better than succulent species. Good evidence that green roofs are really beneficial.

Performance of Substrates:

R-value (insulation value of substrates) – found they are not providing a lot of insulation to a building. Better to just put more insulation in if looking for this result - but do have other benefits.

Tested 3 substrates – now widely used in SE Australia – scoria, bottom ash and roof tile. As substrate


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gets wetter, more heat moves through the building.

If substrate dry, more insulation value BUT plants die. But better results in scoria than that tested overseas.

Monocultures/Mixtures:

Lomandra has proved the best performing through trials at Burnley Campus’s green roof The Chair thanked Dr Williams for his update.

15 OTHER BUSINESS The meeting closed at 10.02am Next Meeting Friday 25 May 2018 (8.00am) City of Yarra Meeting Room 1, Richmond Town Hall, Bridge Road, Richmond

IMAP Implementation Committee Meeting 23 February 2018– Endorsement of Minutes

Chairperson: Cr Bernadene Voss _________________________ Date ________________


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RESOLUTIONS 1.1 That the IMAP Implementation Committee resolves to appoint Cr Bernadene Voss, Mayor, City of Port Phillip as the Chair

of the Meeting.

2.1 That the IMAP Implementation Committee resolves to note the following apologies: Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Michelle Fitzgerald, Acting Director City Strategy & Place, City of Melbourne Ms Katrina McKenzie, Director City Economy & Activation, City of Melbourne Ms Christine Drummond, Emergency Management Coordinator, City of Melbourne Mr Vince Punaro, Regional Director NW Region, VicRoads Mr Adrian Salmon, Principal Planner, Planning Services, DELWP

4.1 That the IMAP Implementation Committee resolves to confirm the Minutes of the IMAP Implementation Committee No. 48 held on 24 November 2017 and the Minutes of the Confidential Meeting of the IMAP Implementation Committee No 48 held on 24 November 2017 as an accurate record of the proceedings.

5.1 That the IMAP Implementation Committee resolves to confirm the draft Minutes of the IMAP Executive Forum No. 24 held on 9 February 2018 as an accurate record of the proceedings.

6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to Business Arising from the previous minutes.

7.1 That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.

8.1 That the IMAP Implementation Committee resolves to: a. receive the IMAP Financial Report for the six months ending 31 December 2017. b. approve the updated IMAP Three Year Implementation Plan modelling

9.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for February 2018.

10.1 That the IMAP Implementation Committee resolves: a. to write to the Minister of Suburban Development seeking local government representation on MDAT, recognising

the coordination role of Councils across the Metro Partnerships b. That the correspondence be signed by the Mayors of the IMAP partnership.

10.2 That the IMAP Implementation Committee resolves to note the update of the metropolitan Partnerships

11.1 That the IMAP Implementation Committee resolves to: a. Note this update on the process of reform of the legislation; and b. Defer consideration of further submissions on the liquor licensing and planning Definitions until the outcome of the

Liquor Control Reform Act 1998 (LCRA) review and Smart Planning review is known.

12.1 That the IMAP Implementation Committee resolves to: a. Create a panel of risk specialists for event management planning purposes that can be used by the IMAP Councils

and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.

b. Develop a standardised event risk evaluation tool for Councils considering a permit for a major event. The tool will provide guidance on risk assessment and the development of management plans that respond to the identified level of risk. The tool would identify where to access relevant resources such as checklists and templates. The tool should be developed with Federal and State police assistance and in consultation with council and event insurers.

c. Noting the increasing security costs associated with the delivery of events, IMAP Councils explore measures to increase State funding and reduce costs. This could include IMAP Councils sharing systems, knowledge and resources and engaging with the State Government on funding options.

d. Nominate one Council to investigate options for training Council staff on how to identify and respond to unusual or suspicious behaviour.

e. Ensure that City of Melbourne provide relevant information to the IMAP Councils following their attendance at the Crowded Places Forums.

f. Receive a report from the City of Port Phillip in April 2018 on the use of their newly-procured barriers, including the costs, benefits and drawbacks as demonstrated following their use in events.

g. Councils nominate CEOs from the Cities of Melbourne and Port Phillip to liaise with Federal and State police to implement recommendations a, b and c above.

13.1 That the IMAP Implementation Committee resolves to: a. Agree to a joint IMAP StreetCount being conducted in June 2018, subject to:

i. noting that the 5 Councils agree to the survey questions; ii. the Councils budget of up to $12,000 each is available; iii. that evaluation is undertaken after the event; and iv. the matter is referred to the IMAP Communities Steering Group to oversee.

b. Support the development of an ongoing homelessness advocacy and communication approach that utilises the data and knowledge collected, should the joint IMAP StreetCount proceed.


10

ACTIONS PUBLIC RECORD

Item Responsibility Action Due

6 Bus Arising

IMAP Exec Officer

Executive Officer to arrange a presentation for the next Executive Forum meeting on the Federal Government’s current employment programs

10 May

10 Presentation Metro Part’ps

C Turner IMAP Exec Officer E Mottram

Ms C Turner (DEDJTR) to forward details of Launch VIC funding for local government, and dates of the next round of metropolitan Assemblies

IMAP Executive Officer to arrange a letter from the IMAP elected members to the Minister of Suburban Development (The Hon. Lily D'Ambrosio MP) seeking local government representation on MDAP.


March March TBA

12 Protecting people in crowded places

P Smith, B Rimmer IMAP Exec Officer

CEOs from CoM and CoPP to liaise with Federal and State Police to implement recommendations a-c of the Protecting People in Crowded Places report

IMAP Executive Officer to refer Committee comments back to the Protecting People in Crowded Places Working Group for follow up of recommendations

TBA March

13. 2018 IMAP StreetCount

IMAP Exec Officer Cr Voss D Griggs D Griggs

The Executive Officer to advise the IMAP Community Steering Group and community planning staff across the IMAP Councils of the outcome of the StreetCount discussion and recommendations;

Cr Voss to deliver the funding request letter to Minister Foley signed by the elected representatives of the 5 IMAP Councils

A joint communications and advocacy strategy for this project is to be agreed and coordinated across the 5 IMAP Councils

The Street Count survey is to include a question on transience and movement across the municipalities

March 23 Feb June June


Inner Melbourne Action Plan Executive Forum 1

Draft Minutes

Inner Melbourne Action Plan Executive Forum

Meeting No. 25 1.45pm – 2.45pm Thursday 17 May 2018

Kerferd Room, Level 1, St Kilda Town Hall staff offices, Carlisle Street, ST KILDA

City of Port Phillip

Attendance:

IMAP Executive Forum

Mr Peter Smith, Chief Executive Officer, City of Port Phillip (Chair) Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Ms Claire Ferres-Miles, Director City Strategy & Place, City of Melbourne

IMAP

Elissa McElroy – IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Ms Kathryn Raulings, Head of Digital & Innovation, City of Port Phillip Mr Nick Casey, Senior Research Analyst, Smart City Office, City of Melbourne Ms Andrea Hughes, Team Leader Research & Insight, City of Melbourne Mr Austin Ley, Planning for Change Ms Kate Incerti, Team Leader Housing & Homelessness Service, CoPP – for item 3.

PRELIMINARIES

Item Agenda Topic

1 Appointment of Chair 1.1 That the IMAP Executive Forum appoint Mr Peter Smith as the Chair of the Meeting.

2 Apologies 2.1 That the IMAP Executive Forum note the apologies.

Ms Michelle Fitzgerald, Chief Digital Officer and Manager Smart City Office, City of Melbourne

ITEMS 3 Business Arising

a. Protecting people in Crowded Places

Elissa asked if any assistance or briefing papers were required to assist the CEOs in meeting with the State Government as per the recommendations in the report.

Peter Smith noted he was meeting with Ben Rimmer on 31 May to discuss Next Steps in advancing the recommendations in the report with the State Government.

City Collective procurement staff are investigating establishing a panel

Port Phillip bollards – CoPP waiting on legal advice around liability if others using them

Elissa advised Michelle Bilston is happy to reform working group as required. Peter will see if Michelle needs to assist / be updated once he has met with Ben Rimmer.

Action: Peter to provide an update on next steps after meeting with Ben Rimmer



b. 2018 Street Count

Kate Incerti CoPP attended to assist with any questions.

Elissa noted: o the latest figures from Launch Housing on Volunteers for the StreetCount, and o asked for the CEO’s assistance in promoting staff volunteers from their organisations to help

reach the volunteer target o advocacy and communications approaches were being addressed through contracting project

assistance within the current budget.

Elissa circulated the revised survey for comment on whether the revised questions met the transcience information requirement. Kate noted the questions will give a sense of movement, limited by the time that volunteers are able to spend. The survey will give the local experience.

Stephen noted that the count will give his Council more of a handle on the situation in their municipality; the magnitude of the issue; and believes the raw count will do that.

There was some discussion around risks for staff and the value of involvement in the count as a learning experience.

Warren asked for the CEOs be kept in the loop on volunteer numbers The other items were noted. Action: CEOs to be kept advised on Volunteer numbers for 2018 Street Count 3.1 That the IMAP Executive Forum noted the Business Arising update.

Think Tank report on Future Disruption Kate Raulings Head of Digital & Innovation, City of Port Phillip attended for this item. Key points were:

Working group weren’t able to get as far as would have liked in one session. Core issues were - o Shared economy – cars and docked bikes were no issue, however Obikes were. o No longer owning as asset will continue – need to look at how we respond o Use of space (e.g. Obikes and Port Phillip Xmas party) – occupants of public realm space

cause issues. Are organised through social media and we need greater awareness of these things.

o Council competition? We are up against the customer’s imaginary ideal perfect competitor who does not deal with our constraints and legalities. Unhappy customers lobby for change. How do we keep customers happy through our engagement? Facilitate conversations? Still using traditional models to engage.

o Revenue models are challenged – changes to auto vehicles who don’t park will reduce parking revenue. Where do alternative revenue streams come from?

o Propose reconvene and focus on a few key areas – Disruption and innovation. Questions/comments

Engagement communications critical

Good to have a group with the ability to suggest things. Teaches us to think about these thigs, get a new horizon, encourages us to reinvent ourselves

Interested in disruption impacts – the how not just the why

Interested in alternative revenues – sweating of assets in innovative ways

Just one or two changes can give success.

Cannot look to past for solutions. Need to reshape the thoughts of the decision makers

Need to include state government in the thinking; it is a shared responsibility e.g. electric vehicle recharging stations need regulation to manage them

New Local Government Act notes entrepreneurship – groups like City Collective can look at new ventures.

There are opportunities for resourcing things differently (US examples). Become the deliverer of last choice.

New partnerships –e.g. Hanging private operator functions off public poles. Next Steps:

Pick the top 3 or 4 opportunities

What can we learn from having citizens more connected than ever, and gain their trust

Look at the Facebook and Google service models for ideas

Think about opportunities that fit our business model



4.1 That the IMAP Executive Forum resolves to: a) Ensure the Think Tank reconvenes to complete its assessment on the disruption

technologies and threats facing Councils and communities in Inner Melbourne

b) Receive and consider a report from the Think Tank on disruption impacts and proposed response plans.

5. G1.P1 Implementation of Census of Landuse and Employment (CLUE) – Information Requirements Investigation (Phase 3) – Final report Austin Ley attended for this item and noted:

Report recommends IMAP CLUE as the best option undertaken through CoM on behalf of the IMAP Councils

ABS census is reliable and consistent but only gives half the picture; CLUE provides the rest to give a full picture of the municipality – economy, employment, business interests, activity, landuse – every 2 years and moving to annually.

It is the single source of employment data by business (not Household as in ABS)

Can drill down to the individual unit, lots of applications

Provides immediate data therefore is information to hand to respond to critical statements.

Consistent data across time, geography industry, methodology and across council boundaries. Austin noted the report had to interpret CoM data to assess what non- CoM councils were doing in terms of data collection – cannot therefore identify the savings. However, councils won’t have to do spot surveys, business surveys or get specific data to undertake structure planning. Also able to do new things with the data that were not imagined before.

Hard to place a value on what this opportunity gives Councils.

There are alternatives but consistency gives benefit and others are unlikely to compete with CoM cost systems and efficiencies.

Valuers being tendered out provides an opportunity for those agencies to collect CLUE data. CoM solution still better.

Longevity is important – if done collectively it is easier to keep it going – one system, greater strength in numbers.

Questions/comments

This report is about the data collection; the CLUE technology project is about the system itself.

What actually are the costs and benefits will have to be determined and refined by each council; as well as the extent of involvement e.g. whole municipality or just activity centres.

There are still a number of questions around the impact of Valuation tenders and changes to the data we receive

Councils will need to make recommendations to their councils at some time – the system upgrade will not be complete until June 2019 – therefore the first opportunity to connect would not be until the 2019-20 financial year or even later. Likely to be more knowledge and confidence in the solution by then.

CoM still need to do work around what this means to the CoM and assess its appetite for being a collection agency

CoM - and the other IMAP councils - still need to assess the modelling around costs. 5.1 That the IMAP Executive Forum resolves to:

a) Note the recommendations of the Investigating Information Requirements Phase 3 final report

b) Seek feedback from the City of Melbourne on the report, and, through the IMAP Economy Steering Group, undertake further assessment of costs and benefits to advise the IMAP Executive Forum

c) Consider the decision making timeframe and funding further at a later meeting of the IMAP Executive Forum

Elissa noted that this report concluded Austin’s work with the IMAP group and thanked him for his research.

6. G1.P2 Smart City Solutions – CLUE Technology Upgrade - Memorandum of Understanding Andrea Hughes and Nick Casey attended the meeting from the CoM Smart Cities team. Andrea provided an overview of the project scope, and noted the grant with the Federal Government was signed off, the Human



Centred Design workshop had been held, and the Project Plan was under development by 29 June. Other deadlines include:

the appointment of a delivery partner by November,

development of the technology solution by April 2019, and

Implementation by June 2019. The MoU reflects activities within the Federal grant Agreement. Andrea noted the project deliverables, activities required by partner councils and key milestone dates as well as the schedule of activities contained in the MoU. Questions/comments

Peter requested language changes around partnership – CoM to mention the IMAP partners when publishing comments about the project; agree to share media releases.

Peter noted the Smart Cities funding doesn’t cover integration with council systems. This could be expensive. How do we scope this additional cost? Is it a bolt on? Andrea noted the Councils may not want to integrate the data. It is their choice, as the system should be able to stand alone. If councils want to use it more, they can pull the data down to their own systems model and this would require integration.

Warren said he was OK with the MoU but drew attention to the ‘sleeper costs’ in Austin’s report to actually use the system once built. Claire noted this MoU is only about the system architecture.

Andrea agreed to make changes and recirculate the document.

Elissa confirmed the document was an operational matter for the CEOs to sign and did not require IMAP Implementation Committee approval.

Claire noted the CoM would invoice councils once the MoU was signed. Elissa confirmed that: o The PO from IMAP and CoPP had already been sent to the CoM, o CoY funds were being held by IMAP, o CoMar had advised that they had provision should IMAP invoice them this financial year o CoS had budgeted funds in the 2017-18 financial year.

Action: Andrea to make changes to the MoU as discussed and recirculate for the CEOs to confirm changes. Signatures would then be sought.

7 G1.P1 IMAP Tourism – Melbourne Official Visitor Map: Production & Distribution Agreement extension Elissa noted the Tourism Working Group was investigating the usefulness of the map by major user groups prior to deciding on the reprint. Approval would enable this to proceed should that be their determination. 7.1 That the IMAP Executive Forum resolves to:

a) approve year 3 of the Agreement b) authorise CEO City of Stonnington to sign an updated Schedule to the Agreement on

behalf of the IMAP Councils

8 Items for the IMAP Implementation Committee

Presentation - Disabled Parking – Whooshka – the Executive Forum requested this presentation be made to the Executive Forum first.

Presentation- Melbourne Water - the Executive Forum noted these presentations were coming to councils anyway and were not required to be made to the IMAP committee.

OTHER BUSINESS

9. Close 3.00pm Next Meeting – Scheduled for 16 August 2018, CoM



RESOLUTIONS

1.1 That the IMAP Executive Forum appoint Mr Peter Smith as the Chair of the Meeting

2.1 That the IMAP Executive Forum note the apologies. - Ms Michelle Fitzgerald, Chief Digital Officer and Manager Smart City Office, City of Melbourne 3.1 That the IMAP Executive Forum noted the Business Arising update 4.1 That the IMAP Executive Forum resolves to:

a) Ensure the Think Tank reconvenes to complete its assessment on the disruption technologies and threats facing Councils and communities in Inner Melbourne

b) Receive and consider a report from the Think Tank on disruption impacts and proposed response plans. 5.1 That the IMAP Executive Forum resolves to:

c) Note the recommendations of the Investigating Information Requirements Phase 3 final report d) Seek feedback from the City of Melbourne on the report, and, through the IMAP Economy Steering

Group, undertake further assessment of costs and benefits to advise the IMAP Executive Forum e) Consider the decision making timeframe and funding further at a later meeting of the IMAP Executive

Forum

7.1 That the IMAP Executive Forum resolves to: f) approve year 3 of the Agreement g) authorise CEO City of Stonnington to sign an updated Schedule to the Agreement on behalf of the IMAP

Councils

ACTIONS

Item Responsible Action Due date

3 Business Arising - Protecting people in Crowded Places

CEO CoPP Peter to provide an update on next steps after meeting with Ben Rimmer

June

3 Business Arising – Street Count.


CEOs to be kept advised on Volunteer numbers for 2018 Street Count

May/June

6. CLUE technology project MOU

Andrea Hughes CoM Andrea to make changes to the MoU as discussed and recirculate for the CEOs to confirm changes. Signatures would then be sought

May/June


Report prepared by Elissa McElroy IMAP Executive Officer

IMAP Implementation Committee

Business Arising

25 May 2018

A IMAP Implementation Committee (28 November 2014) Responsibility Action Due Progress 12 Action 9.4 GGG

Coordinator Green Infrastructure CoM

The Coordinator Green Infrastructure, City of Melbourne to identify appropriate staff to attend the Policy Reference group and report back on issues raised.

TBA Policy proposals now under consideration by Urban Forest working group.

B IMAP Implementation Committee (25 August 2017 ) Responsibility Action Due Progress (8. Bus Arising

26.5.2017) 13. Social and

Cultural Heritage Protection

K Terjung, CoPP CoPP to invite other IMAP Council staff to attend the meetings with DELWP and Heritage Victoria on this issue (26.5.2017)

Convene a meeting of relevant officers to prepare a submission for the next Committee meeting (25.8.2017)

September 2017 Referred back to CoPP to progress with Heritage Victoria

C IMAP Executive Forum (9 February 2018 ) Responsibility Action Due Progress 4. Homelessness Linda

Weatherson, CoM

CoM to follow up with Tony Nicholson to invite him to present at a future IMAP Implementation Committee

Consider for May or August meetings

8. Other bus Tracey Limpens CoS

City of Stonnington to prepare a scoping paper on the proposed research project (Impact of changing demographics on services) for the next meeting of the IMAP Executive Forum

Report back to next EF meeting 10 May 2018

Considered as part of Think Tank working group. Reported to EF 17 May.

D IMAP Implementation Committee (23 February 2018 ) Responsibility Action Due Progress 6. Bus Arising IMAP Exec

Officer

Executive Officer to arrange a presentation for the next Executive Forum meeting on the Federal Government’s current

employment programs 2018

10 May

10. Update Metro Partnerships

C Turner IMAP Exec Officer E Mottram

Ms C Turner DEDJTR to forward details of Launch VIC funding for local government, and dates of the next round of metropolitan Assemblies

IMAP Executive Officer to arrange a letter from the IMAP elected members to the Minister of Suburban Development (The Hon. Lily D'Ambrosio MP) seeking local government representation on the Metropolitan Development Advisory Panel


March March TBA

Launch ViC funding info circulated

12. Protecting People

CEO CoM & CoPP IMAP Exec Officer

CEOs from CoM and CoPP to liaise with Federal and State Police to implement recommendations a-c of the Protecting People in Crowded Places report

- IMAP Executive Officer to refer Committee comments back to the Protecting People in Crowded Places Working Group for follow up of recommendations.

TBA March

Referred to EF meeting 17 May for direction on next steps. Completed. CoM picked up lead.


Report prepared by Elissa McElroy IMAP Executive Officer

13 Street Count IMAP Exec

Officer Cr Voss IMAP Communities Steering Group StreetCount Working Group

The Executive Officer to advise the IMAP Community Steering Group and community planning staff across the IMAP Councils of the outcome of the StreetCount discussion and recommendations;

Cr Voss to deliver the funding request letter to Minister Foley signed by the elected representatives of the 5 IMAP Councils

A joint communications and advocacy strategy for this project is to be agreed and coordinated across the 5 IMAP Councils

- The Street Count survey is to include a question on transience and movement across the municipalities

March 23 Feb June June

Completed Completed. Funding request successful Considered by Communities Steering Gp 10 May Completed. New question added to clarify transience

E IMAP Executive Forum (17 May 2018 ) Responsibility Action Due Progress Refer Minutes

Correspondence

From Regarding Outward

3a – Copy of signed Letter to Minister Foley from IMAP Mayors

Funding request for 2018 Street Count

3b – Email to DHHS Sherri.Bruinhout from CoM StreetCount collaboration & funding Inward

3c - Letter from Minister Foley Confirmation of State Govt funding to StreetCount

3d – Email from CoY introducing Whooska parking Parking for Disabled presentation to IMAP

3e – Email from DELWP Presentation on integrated water opportunities

Recommendation:

That the IMAP Implementation Committee resolves to note the actions undertaken in response to business arising from the previous minutes.

15 February 2018

The Hon Martin FoleyMinister for Housing, Disability, Ageing, Mental Health and CreativeIndustriesParliament of VictoriaLevel 22,50 Lonsdale StreetMELBOURNE VIC 3000

Dear Minister Foley

Request for support for Inner nflelbourne Street Count

The Inner Melbourne Action Plan (IMAP) is a partnership between the cities of Maribyrnong,Stonnington, Port Phillip, Yarra and Melbourne. In recent years, homelessness hasincreased in various ways across all IMAP Councils and all Councils have noted more visibleand transient rough sleeping population. As a result, the IMAP Councils have made acommitment to collectively identify a way forward with this important and complex issue.

As part of this commitment, and as a first step to build a baseline of understanding, the IMAPExecutive Forum resolved on 9 February to support a joint Street Count across all fivemunicipalities in June 2018. The count will coincide with the City of Melbourne biannualStreet Count and provide greater clarity about homelessness across all local areas in theinner city.

The count methodology will be adapted in each municipality to respond to local conditionsand will be done in collaboration with local homelessness service providers. The IMAPExecutive Forum was of the view that the results of the count will be of joint benefit to boththe Victorian Government as well as IMAP Councils. The results will be used to informplanning at the local level and could be used as a potential platform to expand the existingVictorian Government funded City of Melbourne Homelessness Service Coordinationinitiative. It is also anticipated that the count could be repeated every two years andtherefore will assist the Victorian Government to target initiatives to address rough sleepingand homelessness more broadly.

emcelroy

Typewritten Text

Attachment 3a

With the 5 Councils and homeless service providers providing the resources, logistics andvolunteer personnel to put this into operation, we are seeking a financial contribution fromthe Victorian Government to partner with the IMAP Councils to deliver this inaugural jointStreet Count. The contribution sought is $60,000 and would be used for centralisedcoordination of the resources for the count. Each Council will be making a significant in-kindcontribution and IMAP is contributing an additional $50,000 from joint Council funds to thisproject.

We are both available to meet with you to progress this request at your earliest convenience.

Yours sincerely

Cit Pernadene VossM^/or, City of Port Phillip

Cr Cue Lam

Mayor, Maribyrnong City Council

^

^A-<^e-.

Cr Nicholas Reece,Chair Future Melbourne (Planning) Committee,City of Melbourne (Chair)

Cr Steve SfefanopouloS;Mayor, City of Stonnington

/

N »

Cr Daniel Nguyen,Mayor, City of Yarra

ec Sherri BruinhoutDepartment of Health & Human ServicesAssistant Director Homelessness & Accommodation

CoM reference DM 11403967

1

Elissa McElroy

From: Leanne Mitchell <[email protected]>Sent: Wednesday, 2 May 2018 10:31 AMTo: [email protected]: Elissa McElroySubject: FW: INFORMATION REGARDING VICTORIAN STATE GOVERNMENT

CONTRIBUTION TOWARDS THE INNER MELBOURNE STREET COUNT OF ROUGH SLEEPING

Attachments: INFORMATION REGARDING VICTORIAN STATE GOVERNMENT CONTRIBUTION TOWARDS THE INNER MELBOURNE STREET COUNT OF ROUGH SLEEPING.PDF; ATT00001.htm

Hi Sherri, I hope all is well. We were very pleased to hear about the Victorian Government support for StreetCount 2018. As you know, we are moving rapidly on the project, so it would be good to catch up with your nominated liaison person to provide an update on where we are on the project and discuss expectations/requirements and funds transfer. Elissa McElroy (copied) is the coordinator of Inner Melbourne Action Plan (the representative group for the Councils participating). We’d be happy to meet to discuss. Kind regards, Leanne Leanne Mitchell | Acting Manager | Social Investment Branch

City of Melbourne | Town Hall Administration, 120 Swanston Street Melbourne 3000 | GPO Box 1603 Melbourne VIC 3001 T: +61 3 9658 9915 | M: +61 408 398 914 | F: +61 3 9650 1112 | E: [email protected] www.melbourne.vic.gov.au | We value: Integrity | Courage | Accountability | Respect | Excellence

City of Melbourne acknowledges the Traditional Custodians of the lands on which we work and live. We pay our respects to their Elders both past and present and extend that respect to all Aboriginal and Torres Strait Islander Peoples

This email is intended solely for the named addressee. If you are not the addressee indicated please delete it immediately.

emcelroy

Typewritten Text

Attachment 3b

emcelroy

Typewritten Text

Attachment 3c

1

Elissa McElroy

From: [email protected]: Wednesday, 2 May 2018 11:09 AMTo: Elissa McElroySubject: Possible presentation to IMAP meeting

Follow Up Flag: Follow upFlag Status: Flagged

Hi Elissa,

I am contacting you in relation to a possible presentation at a forthcoming meeting of the IMAP group.

The Resilient Cities and Towns Division at the Department of Environment, Land, Water and Planning is currently working in partnership with all the IMAP member Councils, and jointly identifying and progressing a range of integrated water opportunities.

We thought that it would now be timely to provide a presentation on this program at a forthcoming meeting of the IMAP group. This presentation would be given by the Chair of the Yarra Integrated Water Management Forum, Mr Chris Chesterfield, and I would also be in attendance.

Just seeking your advice on how we could schedule this presentation ?

Regards,

Dennis

Dennis Corbett |Senior Project Manager, Integrated Water Management | Metropolitan Catchments, Waterways, Cities and Towns

Water and Catchments | Department of Environment, Land, Water & Planning Level 11, 8 Nicholson St, East Melbourne, Victoria 3002 T: 03 9938 6809 M: 0409 370 491 E: [email protected]

I acknowledge the traditional Aboriginal owners of country throughout Victoria and pay my respect to them, their culture and their Elders past,

present and future.

emcelroy

Typewritten Text

Attachment 3e

emcelroy

Typewritten Text


Page 1 of 2 Report prepared by: IMAP Executive Officer


Financial Report for the 9 Months ending 31 March 2018

1 July 2017 – 31 March 2018 ___________________________________________________________________________________

Background

1. The IMAP financial position was last noted at the IMAP Implementation Committee meeting held on 25 February 2018.

2. Retained Earnings carried forward from the 2016-17 financial year totalled $704,401 (excluding GST).

Income

3. Income indicates the Carry Forward of $704,401 during the first quarter. Invoicing the IMAP Councils for the 2017-18 contributions commenced in December/January and all contributions have been received.

4. Total Income for the 9 month period to 31 March 2018: 2800 Sundry Income:

Retained Earnings carried forward from 2016-17 $ 704,401 CoY Contribution to CLUE technology project $ 25,000 $729,401

2810 Contract Income: IMAP Councils Annual IMAP Contributions (5 Councils; $55K each) $275,000 _______________________________________________________________________________

TOTAL OPERATING INCOME $ 1,004,401 ________________________________________________________________________

Expenditure

5. Total Expenditure for the 6 month period to 31 December 2017:

4040 Contract Staff Urban Manuf’g Contractor at CoM – data extraction 2,000 IMAP Admin Support (Feb) 560 Admin Support (March) 773 $ 3,333 4104 Postage and Courier

IMAP Couriers (Aug) 448 Couriers (Nov) 484 Couriers (Feb) 531 $ 1,463

4106 Software Support and Maintenance IMAP Basecamp monthly fee (Aug) 100 Basecamp (Sept) 70 Hosting maintenance IMAP website 3,546 Domain renewal 100 Basecamp (Oct) 141

Domain renew dot Melb site 1 109 Domain renewal dot Melb site 2 109 Basecamp (Dec) 72 Basecamp (Feb) 73 Basecamp (Mar) 71

Urban Manuf’g Hosting Melb.Makers Website 364 Melb.Makers Support Services 270 $ 5,025


Page 2 of 2 Report prepared by: IMAP Executive Officer

4108 Stationery IMAP Stationery 41 Stationery IMAP (Dec) 135 $ 176

4131 Promotional Publications Tourism IMAP Contribution to Official Visitor Map (DM) 45,000 Cultural Guide 2017/18) – Contribution to CTV 15,000 Less Reversing accrual P Kleeman (3,250) $ 56,750 4150 Consulting Fees CLUE Planning for Change - Data investigation (Aug) 3,500

Planning for Change – Survey investigation (Sep) 3,000 Wayfinding Real Business - F Madigan – Edit images 4,050 Contractor H.Hardwick 8,000 Urban Manuf’g UM Planning for Change PRG Facilitation 4,988

UM Planning for Change research & final report 12,048 UM Admin services I McIntyre (July) 315 UM Admin Services I McIntyre (Sep) 310 UM Univ of Melb. Phase 2: payment 1 of 2 28,000 UM Metropolis Survey: payment 2 of 2 3,250 UM University of Melbourne: Payment 2 of 2 28,000 Tourism Update Visitor Cruise Guide (Oct) 750 Additional Photos Culture Guide P Kleeman 3,250 IMAP Annual Report design 3,100 Annual Report Summary 2,430 IMAP - Plan design 1st draft 8,300 StreetCount Tanya Hough 4,160 $117,451 4190 Sundry Expenditure - Linen $ 59 4211 Staff Catering IMAP IMAP Committee catering 105 IMAP staff meetings 126 IMAP staff meetings 30 Tourism IMAP Cultural Guide launch 690 $ 951

TOTAL EXPENDITURE $ 185,208 ________________________________________________________________________ Operating Profit / (Loss) $ 819,193 ________________________________________________________________________

NET SURPLUS $ 819,193 ________________________________________________________________________

6. Refer to Attachment 4b to see total expenditure against project budgets to date.

Recommendation 7. That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the 9

months ending 31 March 2018.

25 May 2018 Attachment 4a

IMAP Operating Report.

Operating & Capital Works Statement for period ended March 2018

EMCELROY 09-Apr-2018 12:02:28

EMCELROY 09-Apr-2018 12:02:28

Actuals Budget Variance Actuals Budget Variance

2810 - Contract Income 0 0 0 275,000 0 275,000

User fees 0 0 0 275,000 0 275,000

2800 - Sundry Income 0 0 0 729,401 0 729,401

Other Revenue 0 0 0 729,401 0 729,401

Total Operating Income 0 0 0 1,004,401 0 1,004,401

Total Normal Salary expenses 0 0 0 0 0 0 Net Annual Leave 0 0 0 0 0 0 Net Long Service Leave 0 0 0 0 0 0 Net ADO 0 0 0 0 0 0 Workcover 0 0 0 0 0 0 Training and Professional Development 0 0 0 0 0 0 Extraordinary Staff Payments 0 0 0 0 0 04040 - Contract Staff 1,333 0 (1,333) 3,333 0 (3,333) Other Employee Expenses 1,333 0 (1,333) 3,333 0 (3,333)

Employee Benefits 1,333 0 (1,333) 3,333 0 (3,333)

4104 - Postage & Couriers 531 0 (531) 1,463 0 (1,463)4106 - Software Support and Maintenance 0 0 0 5,025 0 (5,025)4108 - Stationery - General 0 0 0 176 0 (176)4131 - Promotional Publications 0 0 0 56,750 0 (56,750)4150 - Consulting Fees 36,000 0 (36,000) 117,451 0 (117,451)5830 - Corporate Overhead Expenses 0 0 0 0 0 0

Materials and Services 36,531 0 (36,531) 180,865 0 (180,865)

Bad and doubtful debts. 0 0 0 0 0 0

Community Grants 0 0 0 0 0 0

Finance costs 0 0 0 0 0 0

4190 - Sundry Expenditure 0 0 0 59 0 (59)4211 - Staff Catering 0 0 0 951 0 (951)

Other expenses 0 0 0 1,010 0 (1,010)

Total Operating Expenditure 37,864 0 (37,864) 185,208 0 (185,208)

Surplus/ (Deficit) for the year (37,864) 0 (37,864) 819,193 0 819,193

Other comprehensive income / expenditure.

Depreciation and amortisation 0 0 0 0 0 0

Operating Capital Expenditure 0 0 0 0 0 0

Net Surplus / (Deficit) (37,864) 0 (37,864) 819,193 0 819,193

CURRENT MONTH YEAR TO DATE

IMAP Budget 2017-18 - Expenditure by Project as at 31 March 2018

REVENUEBUDGET 2017-18Year 12

Carry forwardsBudget + Carry

forwardsACTUALS 1st

qtrACTUALS 2nd

qtrACTUALS 3rd

qtrACTUALS 4th

qtrTotal YTD VARIANCE

CurrentForecast total

Income

275,000 275,000 165,000 110,000 275,000 0 275,000400 400 -400 400

0 25,000 25,000 25,000

Total Revenue 275,400 275,400 0 165,000 135,000 0 300,000 24,600

PROJECT ALLOCATIONSBUDGET 2017-18Year 12

Carry forwardsBudget + Carry

forwardsACTUALS 1st

qtrACTUALS 2nd

qtrACTUALS 3rd

qtrACTUALS 4th

qtrTotal YTD VARIANCE

Committed - Funded Notes Current Forecast total expenditure

IMAP

Postage, courier, travel, stationery, logo, catering, admin contractors

Ongoing Annual costs 10,000 10,000 718 649 1,923 3,290 -6,710 10,000

IMAPIMAP Annual Report design and print

Ongoing Annual costs 7,000 7,000 5,530 5,530 -1,470 5,530

IMAPWebsite Domains, Basecamp fees etc

Ongoing Annual costs 4,000 4,000 170 531 144 845 -3,155 1,500

IMAP IMAP Website Hosting Ongoing Annual costs 4,000 4,000 3,546 3,546 -454 3,546

IMAP IMAP Website update CurrentOne off project to reflect new plan 41,600 41,600 - -41,600

IMAP IMAP Review Project Current Printing/Design costs 12,539 12,539 8,300 8,300 -4,239 14,000

IMAPTourist Map update & Distribution

OngoingAs per Printing & Distribution Agreement with DM

50,000 49,173 99,173 45,000 45,000 -54,173 90,500

CLUE Project - data investigation

Brief for approval - Nov

2017 (refer Item 15)

Stage 3 investigation 20,000 2,500 22,500 6,500 6,500 -16,000 22,500

Smart City - CLUE technology upgrade

CEOs approval in principle June 2017

Smart Cities application confirmed Nov 2017 50,000 50,000 - -50,000 50,000

1. Wayfound - comms plan, production & design Version 2

6,500 6,948 13,448 4,050 8,000 12,050 -1,398 13,448

2. Gap Analysis - prepare Application for State Govt funding

5,000 5,000 - -5,000 5,000

3. Base map - workshop, analyst recruitment

15,000 15,000 - -15,000 10,000

IMAP TourismBrief approved

May 2017Annual promotion projects TBA 20,000 29,163 49,163 15,690 4,000 19,690 -29,473 45,000

Go

al 2

T

ran

spo

rt Business Case: Inner Melbourne Cycling Network #

At initial discussion phase 50,000 50,000 - -50,000

Recreation Facilities Project (ex SRV grant) #

Budget approved EF

Jan 2016 ($90K IMAP,

$50K councils + SRV grant).

Defer new budget 1 year

Data gathering completed. Tendering for Planning consultant

100,000 100,000 - -100,000 30,000

Consistent Approach in the Response to Homelessness

Draft brief considered May 2017

Proposal for Street Count to IMAP Committee Feb 2018

50,000 50,000 4,160 4,160 -45,840 50,000

Urban Forest and Biodiversity Strategy #

At initial discussion phase 50,000 50,000 - -50,000 10,000

Increasing Employment Opportunities: Urban Manufacturing Project

IMAP approved Phase 2 brief -

Dec 201681,023 81,023 2,636 45,661 28,000 76,297 -4,726 81,000

Whole of Waste Cycle Planning #

At initial discussion phase 50,000 50,000 -50,000

-18,950

0

Total Expenditure 391,500 341,896 733,396 78,310 64,671 42,227 - 185,208 -548,188 460,924 Net Surplus (Deficit) 457,996- 78,310- 100,329 92,773 - 114,792 Opening Balance of IMAP Account 704,401 704,401 626,091 726,420 Closing Balance of IMAP Account 246,405 626,091 726,420 819,193 Please note that the funding calculation does not include Operational Costs of $40,000 per council in 2017/18.Bold Identified as priority projects in the new plan

Contribution to CLUE technology Project -CoY

IMAP Councils Annual Contribution ($55K each)

IMAP Map Licence fees

SRV Grant (Held by CoM) Recreation Project = $50K

Go

al 1

Eco

no

my

Wayfinding and Signs Project

Brief approved Aug 2017

25 May 2018 Attachment 4b

Environmentally Sustainable Design Factsheets Project

Budget approved May

2016

ESD Factsheets series 3 in preparation 18,950

Go

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En

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ent

Go

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Co

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un

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sG

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4 N

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18,900 18,950


Report prepared by: Elissa McElroy, IMAP Executive Officer


Progress Report

IMAP Communications and Governance ___________________________________________________________________________________

Purpose

1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period.

Governance

2 IMAP Steering group meetings:

19 April – IMAP Economy Steering Group #5

10 May – IMAP Communities Steering Group #6

11 May – IMAP Neighbourhood & Places Steering Group #3

3. 17 May – IMAP Executive Forum #25

Communications

4. During the last 3 months the following activities have involved the Executive Officer and others in IMAP communications:

o Wayfinding and Signage - Master Style Guide

5 March & 26 March - consulted CoS legal counsel on MoU

Reviewed changes to the project brief; undertook registration of trademarks research; collated project expenditure report

3 April , 8 May– Project team meetings with Project Manager; registration of trademarks research

16 April – Visitor Signage Steering Group meeting

April - Project Manager met with staff at various councils to assist with report preparation

o Active Sport and Recreation Facility Planning Study

28 March – Inception meeting with SGS Economics staff and the Recreation Project Working Group

21 May onwards – SGS commence meetings with individual Councils’ staff

o Increasing Employment Opportunities - Urban Manufacturing Project

14 March – Project Working Group Meeting re final reports

o IMAP Tourism

8 March - Attended DML Melbourne Visitor Industry CEO breakfast with Minister Eren

March – reviewed comments on DML’s revised Destination Management Plan

20 March – Tourism Working Group meeting

15 May – Strategic planning workshop

o Implementation of CLUE Project (Census for Landuse and Employment)

14 March – talked with Darebin staff re CLUE

3 April – collation of IMAP Council Valuation details/costs

19 April – IMAP Economy Steering Group reviewed draft final report


Report prepared by: Elissa McElroy, IMAP Executive Officer

o Smart City Solutions – CLUE Technology upgrade

March - Contact lists prepared for CoM

16 March – Meeting with CoM on CLUE project . Sent PO to CoM for IMAP contribution

13 April – CLUE Technical Project meeting with technical staff

19 April – IMAP Economy Steering Group reviewed governance and timeline

20 April – CLUE Human Centred Design workshop

8 May – meeting with CoM CLUE team re Communications strategy

18 May – CoM CLUE team meeting with CoPP staff at CoPP – other councils scheduled to follow

24 May – IMAP Economy Steering Group - review progress

o Consistent Approach in the Response to Homelessness

2 March – CoS Foodbank Volunteering

5 March - StreetCount meeting, 13 March - met with Launch Housing re coordination; weekly meetings set up from 27 March

9 March – Council of Capital City Lord Mayors homelessness meeting CoM

March – Launch Housing quote negotiations

10 April - Updated Budget and sought CEO approval for way forward.

13 April – sent PO for streetcount to Launch Housing, appointed coordinators

10 May – IMAP Communities Steering Group reviewed current progress and proposed communications and advocacy approach

o Urban Forest and Biodiversity Strategy and Approach

26 February – 202020 Vision tour – urban forest workshop

11 May - IMAP Neighbourhoods and Places Steering Group reviewed draft brief

o Protecting Crowded Places – Response to the National Strategy

7 March - Updated Working Group on IMAP Committtee decisions

19 April - Executive Officer briefed Michelle Bilston, CoM on next steps for leading this working group

o Think Tank

10 April – Discussion on disruption technologies. Reported to IMAP Executive Forum on 17 May.

o Business Case for Cycling Network

7 May - Meeting with CoM transport planners and Resilient Melbourne staff

o Other

6 March – Briefing Jane Waldock CoY on IMAP projects

9 March – Briefing Jane Spence Sustainability Coordinator, CoS on sustainable projects

13 March – Briefing Jenny Bailey, Manager Engineering Services, CoM on IMAP

Website review and update

20 April - Meeting with Nancy Multari re Geelong CLUE roll out

Recommendation

5. That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.


1

IMAP Progress Report May 2018

The Inner Melbourne Action Plan (IMAP) 2016-2026 identifies 27 strategies across 5 Goals to help build the inner Melbourne region’s creativity, liveability, prosperity and sustainability across a range of diverse neighbourhoods experiencing rapid growth.

Some of the following projects were commenced under the provisions of the former Inner Melbourne Action Plan; and continued in the new plan.

PROGRESS ON CURRENT PROJECTS

GOAL 1 ECONOMY

Strategies 1.1 and 1.2

IMAP CLUE (Census for Land use and Employment)

1. G1.P1 Information Requirements investigation

BACKGROUND

The CLUE database has been run by the City of Melbourne for over 30 years. It collects detailed data about properties, businesses and employment in the city and provides a comprehensive research data base for council decision-making and community use. This project investigates options for the other 4 IMAP councils to participate in the CLUE survey.

Stage 1 investigated what non-residential landuse and employment data is currently purchased and utilised by the IMAP councils.

In Stage 2 the data collected by the Census of Land Use and Employment (CLUE) by the City of Melbourne was mapped against data used by the other councils to determine information gaps and priorities. The survey was administered across the 4 Councils during June – August 2017. Results were analysed and a report on this survey considered by the IMAP Implementation Committee at the meeting on 25 August 2017.

On 2 November 2017 Stage 3 was approved to examine the following four options for meeting IMAP Councils’ common information needs:

o Option 1: Business as usual

o Option 2: Individual Approach - Each Council undertakes its own CLUE survey

o Option 3: Coordinated Approach – CoM coordinates the CLUE survey for IMAP Councils

o Option 4: Alternatives – CLUE data provision by a commercial or non-government organisation.


2

CURRENT PROGRESS

The final report will be considered by the Committee on 25 May 2018. On the basis of the information available, Option 3, an IMAP CLUE coordinated by CoM, would appear to provide the best method for meeting IMAP Councils’ common information needs. This conclusion is based on a model of the CoM experience, which employs a range of key assumptions that can be tested, corrected and adjusted.

NEXT STEPS

The report provides modelling, that can be varied under different scenarios, to determine likely costs per Council to participate in CLUE in the future. This provides an aid for Council decision making to join the CLUE database in the future once the new CLUE cloud computing system in available for wider use.

2. G1.P2 Smart Cities and Suburbs application – “Taking CLUE to the Cloud for Councils, Communities and Commerce”

BACKGROUND

On 30 June 2017, the IMAP Councils submitted an application for Smart Cities and Suburbs funding to update the CLUE technology and data gathering approach, to enable easier data gathering and access across the IMAP councils.

In November the Council were advised their application was successful.

The IMAP Economy Steering Group met on 19 January 2018 to consider the CoM’s timeline and governance for the Smart City project and to support next steps on the information requirements investigation. They agreed to overseeing and enabling these projects.

CURRENT PROGRESS

Workshops have been held with staff of the 5 Councils to inform the CoM project team about resources, systems and support requirements:

o 13 April – CLUE Technical Project meeting with technical staff

o 20 April – CLUE Human Centred Design workshop with user groups

The IMAP Economy Steering Group has reviewed progress monthly on 19 April and 24 May

An MoU has been prepared setting out the expectations of CoM – as the technology designer/developer – and the 4 IMAP partners – as funding partners with inputs into design, within required timeframes.

NEXT STEPS

The Communications strategy has been determined, and staff meetings arranged on-site with the IMAP councils during May to inform staff of the project.

MoU to be agreed.

Strategy 1.3

[Formerly Strategy 11 – Regional Tourism]

G1.P5 IMAP Tourism BACKGROUND

The IMAP Regional Tourism Working Group (TWG) has progressed its work through a number of three year strategic plans since 2006. The aim of the group is to promote the Inner Melbourne region to tourists and visitors. In recent years the group has undertaken a range of approaches, having successfully developed visitor itineraries, promoted ‘Famils” to information centre volunteers from Ballarat and Geelong, undertaken inner Melbourne promotion on the Skybus, completed joint opinion research with Destination Melbourne, and provided a consistent promotional effort to delegates at major events such as the AIDS conference.


3

The most successful collateral developed by the group is the IMAP regional tourism map – now the Official Visitors Map which is promoted in conjunction with Destination Melbourne for wide distribution. The group also investigated development of a tourist bus route around inner Melbourne.

Work in 2017 included:

Participation in Destination Melbourne’s development of a Destination Management Plan for metro Melbourne. TWG reps were on the Steering Committee, assisted with the assessment of consultant proposals, participated in Stakeholder forums and undertook Product Audits as part of the plan’s development. In 2018, the TWG gave feedback to Destination Melbourne on the recommendations in the draft plan.

The visitor map was updated to include an accurate GIS map base.

An agreement with Destination Melbourne for the printing and distribution of the IMAP map in the Official Visitors Map was renewed by the Committee.

With Cultural Tourism Victoria, TWG staff participated in promoting local cultural features in the “Experience Culture Victoria 2016-17”guide and the following 2017-18 edition launched on 25 August 2017.

In 2018, the TWG met with Destination Melbourne on the development of DM Board’s Three Year Strategy and with Visit Victoria on their new interstate promotion campaign for inner Melbourne.

CURRENT PROGRESS

During May, the TWG met to determine their next three year strategy. This will be refined and presented to the IMAP Economy Steering Group for comment and to the August meeting of the Committee for approval.

NEXT STEPS

Satisfactory completion of the Three year Strategy with a joint programme for promoting inner Melbourne

Strategy 1.4

[Formerly Action 6.3 Managing Conflict in Activity Centres]

G1.P3 Managing Conflict in Activity Centres BACKGROUND

A submission to address the disparity between planning and liquor licensing Definitions in the legislation with the Department Environment Land Water and Planning (DELWP) has been proposed by the IMAP Implementation Committee. An initial meeting to discuss the approach to be taken was held on 5 February 2015.

At the August 2016 meeting, the committee requested this matter be followed up. The Executive Officer has been unable to progress this project due to other commitments. A lead council is sought to undertake this work.

On 2 November the Executive Forum identified that City of Yarra and City of Stonnington staff would liaise to develop a project brief for the IMAP Committee setting out the proposed approach.

An update report to the February 2018 Committee meeting recommended this matter be deferred pending the outcome of changes in both planning and liquor legislation.

NEXT STEPS

To be determined by the Committee due to the legislation currently being under review.

Strategy 1.4

[Formerly Action 2.2 Co-ordinated pedestrian and public transport signage system]

G1.P4 Melbourne Visitor Wayfinding and Signage

BACKGROUND

Initially completed in 2010, this project was reactivated in 2012, focussed on visitor signage.


4

In December 2012, the IMAP Implementation Committee approved participation in the Melbourne Visitor Signage project and the coordinating committee was established to guide its work. The Committee seeks to:

Build common threads between roads, public transport, tourism, pedestrian, cycling and street directional signage systems across the inner Melbourne region.

Apply consistent shared symbols and terminology across these key signage systems; and

Coordinate responses to signage requests by tourist attractions, precincts and major developments.

The Melbourne Visitor Signage coordinating committee comprises representatives of the five IMAP councils, City of Wyndham, Public Transport Victoria, VicRoads and DEDJTR/Visit Victoria. The aim was to build a Master Style Guide setting out agreed signing principles, guidelines and language (the ‘business rules’) to be adopted by collaborating authorities.

In April 2015 Paul Street, the Program Manager of Transport for London’s (TfL) Legible London wayfinding system visited for 12 days providing workshops on best practice, implementation and structures and a methodology for roll out of a comprehensive system. Following the TfL visit, the committee structured its work into two streams:

1. Collaborative projects

Master Style Guide. The Wayfound guide is now completed and undergoing Council reporting and

approval. The guide outlines an agreed approach to content: signing principles, eligibility and

selection criteria, naming conventions, symbols and arrows, placement and location criteria, and

‘gateway’ signage.

Signage Infrastructure Design is ongoing at CoM looking at functionality, legibility, accessibility and

view from different distances. Prototype testing of a new design has been undertaken and CoM has

rolled out a pilot project at several sites to test the new sign design, content and placement with

users: to understand their wayfinding needs and to build a robust evaluation framework.

2. Strategic approach

The project team are investigating:

the feasibility of building a single base map for metropolitan Melbourne for use by councils for wayfinding signage and other purposes; and

commissioning a business case on the benefits of improved wayfinding signage in Melbourne.

Progress has included:

The visitor signage Master Style Guide (MSG) was endorsed by the IMAP Implementation Committee at its August 2016 meeting. The guide or ‘standards’ for signage that would be applicable across Victoria has been designed by PTV for release as a reference document.

The Project team met with Transport for Victoria in May 2017 to discuss the next steps for communicating the Guide and considering mapping options.

At the May 2017 IMAP Implementation Committee meeting Wayfound was adopted as an operational manual by the Councils. It is being referred to the Councils for adoption.

The Business case for the next stage of this Project was approved at the August 2017 IMAP Committee meeting.

The WayFound manual continues to be updated as user feedback on the trials is processed.

A site visit at Southern Cross station was held with representatives of neighbouring councils to review the pilot signage project and seek pilot projects to test the WayFound manual.

A meeting was held with Parks Victoria who expressed some interest in reviewing the Manual.

Changes were made to the Project Brief to incorporate comments from the August IMAP Implementation Committee.

An MoU was drafted to cover the relationships between the project partners – for further discussion

Letter drafted reviewing IMAPs endorsement of the project to assist with Council adoption of the manual


5

Met with Transport for Victoria to discuss arrangements for greater liaison through their new approved Project Manager position.

CURRENT PROGRESS:

Council representatives are currently submitting Way found to their councils for formal adoption as an operational manual.

The Melbourne Visitor Signage Committee is in the early stages of discussions regarding:

o Registering the name Way found

o Developing a Memorandum of Understanding covering ownership of the document

o Drafting a licence to share the document with 3rd parties

User testing of City of Melbourne’s pilot signs is now complete. The results were very favourable for the signs and maps.

NEXT STEPS

Testing of Way found will be undertaken during July – September 2018. The feedback will inform amendments to be incorporated in version 2 of Way found.

Understanding the potential to integrate mapping across IMAP councils as well as the transport portfolio and infrastructure projects.

Goal 3 COMMUNITIES

Strategy 3.1

[Formerly Action 5.2 Affordable Housing]

G3.P2 Affordable Housing Controls & Targets

BACKGROUND

Completed Stage 1: Planning mechanisms

Stage 2: Community Land Trust (CLT) Research Phase 1

Research undertaken on Community Land Trust models and their application in Australia is published in The Australian Community Land Trust Manual (refer copies held online).

IMAP and the City of Port Phillip were awarded the University of Western Sydney 2013 Partnership Award for their involvement in this project.

Current

Community Land Trust (CLT) Research Phase 2

Key research questions of this phase relate to:

identifying and researching appropriate financial products for the establishment of CLTs in

Australia: The team will work with banks and other lending institutions to develop appropriate loan

products for residents looking to buy a leasehold or shared equity interest in CLT housing

perform in-depth case studies. This task will involve the completion of up to four in-depth case

studies in a range of locations and scenarios.

February 2014: The Scope of Work for Phase 2 was reported to the IMAP Committee meeting and advice that fund raising had been successful

November 2014: the first meeting for Phase 2 was held to discuss the next stage.

March 2015: the UWS Partnership Agreement was finalised.


6

An update on the CLT work was provided to the IMAP Committee at their meeting in May 2015 and in February 2016.

June 2016: Project partners met by conference call to assess progress. A number of the case studies are still working through establishment issues and looking at design and build approaches which meet both sustainability and affordability aims. The discussion agreed a program of work planned for 2016-17.

9 November 2015: A World Homeless Day Symposium ‘Future of Inner City Social Housing’ was held by the City of Yarra to explore ways state and local government, as well as the private and non-government sector, can work together to increase the supply of social housing in inner Melbourne. A report on this event was considered at the November 2015 meeting.

December 2016: The University of Western Sydney advised partners about delays in the project. November 2017: draft report circulated for discussion at the next steering group

CURRENT PROGRESS:

Draft report considered at the CLT Steering Group meeting on 21 November 2017.

NEXT STEPS

Finalising the report

Strategy 3.4

[Formerly Action 5.5 Infrastructure Development]

G3.P4 IMAP Regional Active Sport and Recreation Facilities Planning Study project.

BACKGROUND

Following work undertaken by the Victorian Planning Authority and Sport and Recreation Victoria to plan for future requirements for open space, the Committee considered a proposal at the May 2015 meeting to investigate recreation facilities and open space requirements across the IMAP region, in response to future growth.

The project brief was considered at the August 2015 meeting and a further report on funding implications were discussed in November 2015 and confirmed in February 2016.

An SRV regional planning grant application was submitted for this project and has been successful.

A Project Officer to assist the project commenced 6 months employment at the City of Melbourne on 16 May 2016 to undertake data gathering across the councils and state government agencies. An update was provided to the IMAP Committee at the December 2016 meeting advising the completion of phase 1 of this project.

A Workshop was held on 20 January 2017 to determine data storage and maintenance and to review the analysis that had been undertaken.

Preparation of the Consultant brief for phase 2 was undertaken and a draft considered by the Committee in May 2017. Following liaison over evaluation criteria and preferred consultants, Requests for Quotes were called for in December/January.

CURRENT PROGRESS

SGS Economics and Planning were engaged on 2 March 2018 and an Inception Workshop held on 28 March 2018. All parties have provided a range of reference documents for the consultants to review as outlined in the project brief.

NEXT STEPS

Finalise the project work plan

The proposed project completion date is 1 October 2018

Strategies 3.3 and 3.6

G3.P4 Consistent Approach in the Response to Homelessness BACKGROUND


7

In February 2018 the Committee agreed to the participation of the five IMAP Councils in the 2018 Street

Count of people sleeping rough, to be held in June. The count is undertaken every 2 years in the City of

Melbourne. The State Government has also provided funding to assist with the count.

CURRENT PROGRESS

An update on preparation for the count and the development of a communications strategy around the results

will be provided at the May meeting.

GOAL 4 NEIGHBOURHOODS AND PLACES

Strategy 4.4 (Also 1.1)

[Formerly Action 7.2 Support Creative Industries]

Urban Manufacturing Project - The Dilemma of Urban Employment Land BACKGROUND

Representatives of the IMAP Councils and University of Melbourne undertook an investigation of urban manufacturing in the Inner Melbourne region. The IMAP Committee considered the initial brief and recommendations at the November 2014 and February 2015 meetings to finalise the funds, timeframe and objectives for this project.

PHASE 1

o A stakeholder workshop held on 28 May 2015 identified the need to broaden the project to include Moreland Council region and explore a technological method for conducting the survey. Moreland Council joined the project team and made a funding contribution

o The project team confirmed the information required to examine a complete picture of all three approaches – land, sector, and economic; is currently not in existence for Victoria to provide key data for the analysis of economic development in small manufacturing sectors.

o An update to the Steering Committee on 11 June 2015 proposed that the Project should apply for an ARC Linkage Grant. This was subsequently unsuccessful.

o The final report for Phase 1 was considered by the committee in August 2015 and adopted in February 2016: it outlined the findings from the analysis of existing data, inception workshop, and framing of the qualitative and quantitative studies that comprise the research. The report summarised the original project proposal and several strategic decisions modifying the scope and path of the research.

o The Maker. Melbourne website is live and attracted over 170 entries from local businesses.

o The Executive Forum reviewed the funding for Phase 2 at its meeting on 19 May 2016 and endorsed commencement of the next stage of the project.

PHASE 2

An updated agreement with the University of Melbourne for funding the stage 2 research team was signed by the 7 authorities partnering on the project.

The terms of reference were prepared for the establishment of a Policy Reference Group and the first 2 meetings were held in December and January 2017 to consider policy options.

A survey firm was employed to follow up entries on the Maker. Melbourne website and to survey additional firms to increase the numbers completing the survey data, so that analysis of the data can commence.

City of Melbourne staff provided data from CLUE on the Melbourne maker businesses and provided ABN locational data by zoning.


8

An update was provided to the August 2017 Committee meeting along with interim reports on international and local policies and initial mapping on the distribution of small Makers in the City of Melbourne

Data has been provided to the University and the researcher commenced analysis in late 2017.

The Draft Final Report from the Policy Reference Group was received 27 November for review.

The Draft Final Report from the University was received on 14 February 2018.

CURRENT PROGRESS

Preparation of the Project’s overall Final Reports for the IMAP Implementation Committee has been completed.

A more succinct Cover Report format has been prepared for the Committee’s consideration in May.

GOAL 5 LEADERSHIP IN SUSTAINABILITY

Strategy 5.4

[Formerly Action 9.2 Environmentally Sustainable Design – commercial buildings]

G5.P5 Sustainable Design Factsheets Project BACKGROUND

Completed - Stages 1 & 2

Work commenced in December 2010 to identify ESD topics to be written up in the form of Factsheets for publication. The first 10 Factsheets pack was formally launched at the City of Melbourne on 11 May 2012.

The Working Group reported in May 2014 that the 10 original fact sheets, designed to support the SDAPP framework, have become reference documents for the six local governments who had adopted the proposed local planning scheme amendment for ESD.

5 additional topics were completed in 2016.

o Topics include:

1.0 Indoor environment quality

2.0 Energy efficiency

o 2.1 Sunshading

3.0 Water efficiency

4.0 Stormwater management

o 4.1 Site Permeability

5.0 Building materials

6.0 Transport

7.0 Waste management

8.0 Urban ecology

o 8.1 Green roofs, walls and facades

9.0 Innovation

10.0 Construction and building management

Melbourne’s Climate (including adaptation)

ESD Tools

Approximately 20 Melbourne Councils now use the factsheets under an IMAP licence.

The project was presented at the 9th International Urban Design Conference held in Canberra in November 2016.


9

5 additional factsheets to further extend the series were approved at the IMAP Implementation Committee meeting on 27 May 2016.

1.1 Daylight

1.2 Ventilation

5.1 Windows and Glazing

6.1 Car Share

9.1 Innovation Strategies

CURRENT PROGRESS

Review and development continuing. The Factsheets were licensed to CASBE during the quarter.

NEXT STEPS

Completion of the Factsheet series this financial year.

Strategy 5.4

[Formerly Action 9.4 Green Demonstration Projects]

G5.P5 Green Roofs Research Project - Australian Research Council Linkage Grant BACKGROUND

In 2013 the IMAP Implementation Committee partnered in an ARC Linkage Grant with the University of Melbourne and Melbourne Water for further research on the measurable impacts of green roofs: "Mimicking natural ecosystems to improve green roof performance”. The research project outcomes will provide design, monitoring and management recommendations for Green Roofs, particularly in relation to stormwater quality and quantity, temperature (building energy efficiency) and improved biodiversity.

Dr Nick Williams, University of Melbourne updated the IMAP Committee on their research in February 2015 and 27 May 2016.

Dr Nick Williams presented the groups findings to the IMAP Implementation Committee in February 2018

_________________________________________________________________________________________

The IMAP projects continue to add value, deliver stronger relationships, practical solutions and strategic directions, and influence the liveability and sustainability

of the inner Melbourne region.


1 Project Team: Victoria Sorbera (COM), Tracey Limpens (CoS), Malcolm Roberts-Palmer (CoMar), Kate Incerti (CoPP), Cristina

DelFrate (CoY), Neil Parker, Tanya Hough, Andrew d’Arcey (all Launch Housing) Report prepared by: Victoria Sorbera & Leanne Mitchell (CoM)


Briefing Paper

StreetCount 2018 Update ____________________________________________________________________________________ BACKGROUND

1. At the IMAP Implementation Committee meeting of 24 February 2018, the Committee resolved to undertake a joint rough sleeper StreetCount in June 2018 across member municipalities. A StreetCount is a point in time observational count and survey of people sleeping rough in parks, streets and other areas across inner-Melbourne.

2. The joint StreetCount will create a baseline of the number and attributes of rough sleepers across the IMAP area. This data will be used to:

improve program and response planning to address homelessness

improve understanding of the transient nature of rough sleepers

support IMAP advocacy to the Victorian Government and Opposition.

DISCUSSION

3. Launch Housing has been appointed Project Manager of StreetCount 2018. Total cost for project management and related activities is $67,245 + GST. Launch Housing has conducted previous StreetCounts and has extensive agency partnerships across the inner-regions.

4. On 23 April 2018 Hon. Martin Foley MP, Minister for Housing, approved a contribution of $50,000 to the joint StreetCount project on the understanding that relevant staff from the Department of Health and Human Services are invited to participate in project planning and governance to ensure alignment with the Victorian Government’s Action Plan. On 15 May representatives from the IMAP project group met with DHHS representative to discuss the department’s involvement. The Minister has himself volunteered to undertake the count and DHHS staff have been invited to participate too. DHHS communications officers will also support the developing program around the joint release of the count data.

5. A weekly project working group chaired by Launch Housing is ensuring that each Council is progressing and supported in their StreetCount coordination. Issues such as risk management, transport arrangements, training, GIS mapping and volunteer recruitment are all being rigorously planned. The recruitment of volunteers has proven challenging given the scale of the undertaking and anticipated attrition on the night.

6. Safety for all volunteers conducting the count as well as the rough sleeping community is paramount. Safety procedures will be outlined in the volunteer manual as well as the compulsory training sessions. Volunteer teams will be equipped with radios, torches and wearing high vis. vests. Launch Housing is also working closely with Victoria Police and social service agencies such as The Salvation Army to ensure latest intelligence of known hotspots ahead of the count and response planning on the night.

7. The City of Melbourne has secured corporate partnerships and donations for the ‘thank you’ bags gifted to rough sleepers who participate in the StreetCount survey demonstrating how willing the corporate sector is to engage and participate in working towards solutions for homelessness.

a) Public Transport Victoria - 1000 Myki day-passes,

b) Carmen’s - 1000 muesli bars,

c) St Vincent’s - 500 clothing vouchers worth $25 each, and

d) Wilsons Carparks - free car parking at various locations around the CBD for volunteers to use on the morning of the count.

8. Consideration is being given to the release of the StreetCount data. The IMAP Community Steering Group has approved the appointment of specialist staff to develop detailed communications and an agreed advocacy approach that will include liaison with the State Government in light of their funding contribution.


2 Project Team: Victoria Sorbera (COM), Tracey Limpens (CoS), Malcolm Roberts-Palmer (CoMar), Kate Incerti (CoPP), Cristina

DelFrate (CoY), Neil Parker, Tanya Hough, Andrew d’Arcey (all Launch Housing) Report prepared by: Victoria Sorbera & Leanne Mitchell (CoM)

RECOMMENDATION

9. That the IMAP Implementation Committee notes the progress report on the 2018 StreetCount.


PHASE 2 SUMMARY REPORT

PROJECT PARTNERS:

Prepared by: Ray Tiernan

Senior Project Manager - Economic Development City of Port Phillip


PROJECT MANAGEMENT T EAM

Project Manager: Ray Tiernan - City of Port Phillip (formerly Virginia Miller – City of Port Phillip)

Project Management Team:

Jennifer Day, The University of Melbourne Virginia Miller, City of Port Phillip Maria-Luisa Nardella, Moreland City Council Kim Swinson, City of Yarra Austin Ley, Planning for Change Elissa McElroy, IMAP Executive Officer

3

INTRODUCTION

This Summary Report provides an overview of the findings from Phase 2 of the Urban Manufacturing Project. It is based on the Phase 2 Report (J. Day & S. Carter, 2018) and Policy & Peak Group Review (A. Ley, Planning for Change 2018). The study area for the project consisted of the IMAP local government areas as well as the Moreland City Council municipality.

WHY WAS THE PROJECT UNDERTAKEN?

The original project scope stated: Whilst economic data indicates a broad decline in the number of manufacturing establishments, employment and investment in the central region, a more specific and in-depth analysis of smaller scale ‘urban manufacturing’ in the region is warranted - to define its nature, scale and economic opportunity.

DEFINITION OF ‘MAKERS’

No clear definition of ‘Makers’ was achieved. As the Phase 2 Report states:

We regret that we cannot provide a succinct set of criteria that can conclusively identify Makers. The study results so far do not provide conclusive criteria such as firm size, ANZSIC code, or other features that can be useful in identifying firms and targeting them for future study. (p8, Urban Manufacturing Project Phase 2 Report, 2018.) Makers appear to struggle with self-classification with 14% of survey respondents selecting the “other” category when asked to describe their activities from the ANZSIC (Australian and New Zealand Standard Industrial Classification) codes list. Other than broad criteria such as firm size (e.g. less than 20 employees), the activity of manufacturing a digital or tangible product and a physical footprint of no more than 800sqm, the project has revealed that a definition isn’t necessarily useful as the nature of these firms’ activities is so broad and constantly changing. For planning purposes, ‘light manufacturing’ could provide a useful category for makers.

PROJECT CHALLENGES & LIMITATIONS

The project experienced major disruption during Phase 2 with delays in data availability, the head researcher consequently moving on to other research projects and a change of Project Manager following the unplanned departure of Virginia Miller for twelve months leave. Ray Tiernan was asked to assume the Project Manager role in August 2017. In addition, the initial target of gathering data from 2000 firms via the makers.melbourne website was not achieved. Data gathered from the website was supplemented by a phone survey conducted by Metropolis Marketing. A total of 302 firms provided data via these channels.

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ABS data was used to identify the number of businesses in the urban manufacturing ANZSIC codes located by IMAP municipality and zoning – but the small firms with less than 20 employees, who were the subject of this study, could not be differentiated in that dataset. CLUE data, which could separate out firms by both ANZSIC code, employment and location, was only available for the City of Melbourne. This limited its value to the study.

THE ECONOMIC IMPACT OF ‘MAKERS’

In the study area (IMAP + Moreland) the Phase 2 Report estimates there are: o 20,356 small making firms o 64,935 jobs

It is important to note the limited sample size these estimations are based on and therefore should be taken with caution.

MAKERS IN RESIDENTIAL ZONES

The Phase 2 Report demonstrates that ‘Maker’ activity is occurring in residential zones and it is important to note that this has been acknowledged and addressed by the Victorian State Government in their recent change to home occupation provisions (Planning Scheme Amendment VC142) in January 2018:

Increasing the number of people who do not live in the dwelling, and are permitted to work in the home based business at any one time, to two people (without a permit), and to three people (with a permit).

Increasing the floor area that may be used to store goods or materials to 100 square metres (without a permit), and to 200 square metres (with a permit).

INTERNATIONAL COMPARISONS

Five cities (Amsterdam, Berlin, Detroit, London and Vancouver) approaches to ‘Makers’ were examined.

Amsterdam’s StartupAmsterdam program focussing on: Talent; Clients; Content; Capital and Environment is noted as a comprehensive support program suitable for ‘Makers’.

Berlin’s Projekt Zukunft (Project Future), a policy making engine, is noted for its seven categories of focus: industry information; strategy development; funding & competitions; internationalisation; location marketing; professionalisation & recruitment; and networking.

The studies of Detroit, London and Vancouver all highlight the government’s approach to land use as a major impactor on the ‘Maker’ sector.

These examinations confirm Melbourne is not alone in its challenges to constructively engage with small manufacturing activity in urban environments.

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In general, international studies confirmed the need to protect ‘employment land’ from residential development as a fundamental step in fast growing cities.

ACADEMIC vs LOCAL GOVERNMENT APPROACH – PROJECT LEARNINGS

The project engaged the services of the University of Melbourne from whose staff an academic researcher was assigned to the project to provide research on international case studies and analysis of gathered data. Despite a detailed Memorandum of Understanding (MOU) between the University and the project partners the project suffered from the partially conflicting approaches to such work.

From IMAP’s perspective a supplier (the researcher) had been engaged to perform agreed tasks and produce agreed outputs in much the same way as a consultant. These outputs would then enable Local Governments to review current policies.

The academic approach was to focus predominantly on the research with the resulting analysis being their end goal. This approach significantly differed from a consultant report. The University appeared to have less direct access to Government data sets than was expected and therefore became reliant on the IMAP and Moreland City Council to provide most of the data – leading to significant additional and unplanned support.

Little consideration appeared to be given during the research or analysis phase to the work’s ultimate audience (Local Government). In early drafts of the work the presentation and language within the University’s report was more suited to an academic audience and of limited practical use in a Local Government context. This adversely affected the timelines of the project, completion of major elements and required the Project’s external consultant, Planning for Change, to provide additional validation investigations in addition to the Policy recommendations they had been engaged for.

After numerous negotiations, the University’s final research report was condensed and attempts were made to adjust the language to suit its intended audience.

Projects of this nature would benefit greatly from detailed preliminary discussions with external contributors that go beyond elements covered in formal agreements such as MOUs. Explicit agreement should be reached on who the audience of the work is and a commitment to prepare the work in a format and language which reflects that audience should be gained from the external contributor.

CONCLUSIONS

The phenomenon of increased pressure on urban employment land is universal and, despite the small sample size, it can be confidently argued that these ‘Makers’ are valid employers that increase the diversity of the employment offer in the study area. ‘Makers’ represent one facet of the changing nature of manufacturing referred to by the Premier of Victoria, Hon. Daniel Andrews: ‘Victorian manufacturing is a $26 billion industry employing more than 283,000 men and women – making it one of the state's largest suppliers of full-time jobs. Of course, Victorian manufacturing is going through a transition – moving away from being a sector dominated by automotive manufacturing towards a more diverse mix of industries ranging from food to aviation, biotech to construction. The point is this: Victorian manufacturing is not disappearing, but it is changing.’

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(DEDJTR, (2017), Advancing Victorian Manufacturing, a Blueprint for the Future, Melbourne, p1).

Gathering data on these firms has proved extremely challenging due to the absence of a Peak Group, appropriate classification tools, geographic limitations of CLUE data, and the broad nature of their activities. The terms ‘Makers’ or ‘New Urban Manufacturing’ do not currently appear in any of the State or Federal policies reviewed. However, as the Phase 2 Report asserts, ‘Makers’ are not politically organised or networked and so an agreed label amongst such firms does not exist. Two of eight peak groups surveyed, Design Institute of Australia (DIA) and Australian Design Alliance (ADA), are familiar with the term ‘Maker’ with the DIA expressing a desire to engage with the firms as a representative body.

RECOMMENDATIONS

That the IMAP Implementation Committee resolves to note the following recommendations from the Urban Manufacturing investigations:

a) The establishment of a new ABN category to capture ‘Makers’. This would enable broad data alignment and such a category could easily be incorporated into CLUE and similar resources. This would in turn allow more in depth tracking and analysis of this sector.

b) Noting the above, the current IMAP CLUE project consider measures to capture ‘Makers’ as

part of future surveys.

c) An engagement session with design Peak Groups be arranged to establish methods to increase their interaction with ‘Makers’.


IMAP Projects

Urban Forest Plan – Project Proposal

Name and purpose of the project/action

Name: Urban Forest Project Purpose: Develop an urban forest plan aimed at protecting existing trees and increasing tree planting and green infrastructure on private land. The objective is to increase tree canopy and landscape cover to improve the environmental quality of the IMAP region, human health, amenity, liveability and appeal.

Alignment with IMAP Goals and Strategies;

Goal 5 – Leadership in achieving environmental sustainability and climate change adaptation Strategy 5.4 – We will increase the uptake of environmental sustainable design (ESD) outcomes across the Local Government, development and community sectors. Opportunities include:

Creating demonstration and education projects for sustainable

building and green infrastructure provision, including green roofs

and vertical greening.

Goal 4 – Distinctive , high quality neighbourhoods and places Strategy 4.2 – We will work together to integrate water sensitive landscapes, substantial tree canopies, biodiversity and habitat into the design of all parks and public space (i.e. streets) areas right across Inner Melbourne. Opportunities include:

Collaborating to implement urban forest strategies to increase the

shading by tree canopy cover and associated green

infrastructure

Investment logic analysis (e.g. what are the problems, benefits, potential strategic responses and solutions)

Public land managers are achieving great results in managing urban forests on public land. Most Councils are well advanced in the implementation of their Urban Forest Strategies which primarily focuses on streets and open spaces. The capability of private land to contribute to the urban forest is unknown as development activity is contributing to the removal of existing trees and limiting opportunities for new tree planting. The IMAP Urban Forest Plan proposes a number of strategies to improve the environment of the IMAP region through education, data assessments and planning policy which would be tailored to suit the needs of individual Councils.

Project scope and timeframe;

Following IMAP Committee approval, a brief for services will be developed which requires a consultant team (led by a Planning consultancy) to detail the importance of Urban Landscapes (trees and green infrastructure). The project is being developed to provide a value add and uplift to the other Urban Forest initiatives such as Resilient Melbourne and Vision 202020. The Urban Forest Plan will focus on private land and the mechanisms to retain urban landscapes, particularly trees through guidelines and policies that may involve incentives or deterrents such as the use of tree bonds. The urban fabric of the IMAP region is becoming denser. This presents challenges for the growth and longevity of urban landscapes including trees. The IMAP Urban Forest Project seeks to outline how landscapes (trees, shrubs, understorey, lawn) can all contribute to the Urban Forest, present responses to climate change, water needs and the environment through three main mechanisms that IMAP Councils can deliver. As detailed in the attached storyboard, the deliverables for the IMAP Urban Forest Plan focus on three main components, education, data assessment and planning policy.

1. Education will be directed to three main areas.

A. Council Planners, to ensure there is sound knowledge of environmental objectives (climate change, green infrastructure, tree retention) B. Development Sector, to ensure the sector is aware of the value of trees and urban landscapes (not only environmentally but commercially) how to protect existing trees and where new tree and green infrastructure opportunities can be accommodated in development concepts. C. Community, how can the public contribute to the urban forest on their existing property? The form of education (promotion) can be tailored differently which may involve the production of fact sheets, guidelines and training.

2. Baseline data and measuring is required to track progress in achieving the urban forest across the IMAP region.

3. Planning policy mechanisms – State/Council.

Policy / Local Law / Guidelines. Examine and present incentives for tree protection and deterrents for removals such as bonds. Examine options for requiring minimum tree planting and green infrastructure requirements through new development.

The deliverables of the Urban Forest Plan would be tailored and presented so that each IMAP Council could act on the mechanisms that best suit their needs. Timing - 12 months from appointment.

Project cost and funding sources;

Project cost: $80,000 - 120,000 (TBC once project brief is finalised) Funding sources: IMAP budget – current funding configuration provision (Source: IMAP Three Year Implementation Program)

2018/19 2019/20 2020/21

$80,000 $20,000 $20,000

Lead Council and project team

Lead Council: Maribyrnong City Council Project team: Matt Slavin, Project Team Leader, Manager City Design, CoMar David Callow, Team Leader Urban Forest and Ecology, CoM Robyn Hellman, Planning Policy, CoM Tiffany Crawford, CoM Lindy Fetherston, CoM Kelly Hertzog, Urban Forester, CoM Lee Harrison, Ecologist, CoM Simon Roberts, Landscape Architect, CoPP Greg Mitchell, Senior Tree Management Officer CoPP Aidan O’Neill, Coordinator City Strategy, CoPP Alexandra Hodgson, CoPP Simon Holloway, Manager Parks Enviro Assets and Services, CoS Mark Phillips, Senior Arborist, CoS Steve Watt, Arborist, CoS Michael Oke, Coordinator Environmental Sustainability, CoY Courtney Deans, Sustainability Officer, CoY Craig Lupton, Coordinator Streetscapes and Natural Values, CoY Advisors: Dr Joe Hurley, RMIT, Sustainability and Urban Planning Martin Hartigan, The Nature Conservancy Meg Caffin, Urban Forest Consulting

Assessment against IMAP project criteria; Alignment with the IMAP vision -

Will the project/action demonstrably enhance the liveability of Inner Melbourne by delivering defined outcomes which contribute to achievement of the goal and aims of the plan?

The loss of broad canopy trees is a major concern to all 5 IMAP Councils. Evidence to date indicates increases in the cover in the public realm, the streets and open spaces. These gains however are being offset by the loss on private land. To achieve gains and develop a region wide urban forest, IMAP’s Urban Forest Plan will seek to examine new ways of protecting and increasing tree planting and green infrastructure (urban landscapes) on private land.

The objectives of the plan are consistent with improving the environment and liveability of inner Melbourne and achieving the goals of IMAP. Including

Goal 4 - Distinctive, high quality neighbourhoods and places, in particular, Strategy 4.2, 4.3 and 4.4; and

Goal 5 - Leadership in achieving environmental sustainability and climate change adaptation, in particular Strategy 5.5

Does the project/action align with potential programs and/or funding opportunities within the state or federal government, or elsewhere?

The project aligns with the following policies: Infrastructure Victoria - 30 year Infrastructure Strategy Need 16: Help preserve natural environments and minimise biodiversity loss

16.3.1 Green infrastructure. Increase the amount and quality of green infrastructure in urban settings over 0-30 years to support a range of outcomes, including creating open space for planned and incidental exercise, improving biodiversity by increasing forested and planted areas and supporting water-sensitive design to mitigate flooding events. The immediate first step is to produce a statewide green infrastructure plan in partnership with local government, leveraging opportunities to unlock restricted public land held by, for example, water or transport authorities (ref. UFF). 16.3.2 Habitat corridors. Deliver expanded habitat corridors over 5-30 years to protect biodiversity from emerging challenges, including climate change, by connecting remnant vegetation with areas such as rivers and roadsides, providing incentives (including tax relief) to private land owners, and undertaking strategic land purchases, supported by fencing and revegetation (ref. HCL).

Plan Melbourne Outcome 6 Melbourne is a sustainable and resilient city Directions and policies Make Melbourne cooler and greener

Support a cooler Melbourne by greening urban areas, buildings, transport corridors and open spaces to create an urban forest

Strengthen the integrated metropolitan open space network Protect and restore natural habitats

Create a network of green spaces that support biodiversity conservation and opportunities to connect with nature

Resilient Melbourne Strategy Metropolitan urban forest strategy (Flagship Action) Extend and link existing urban greening, reforestation and nature initiatives across Melbourne, to improve wellbeing and reduce our exposure to hazards such as heatwaves and flooding

Regional benefit -

Will the project/action’s benefits accrue to a broader region (i.e. more than just one local authority)?

The project benefits will apply to all 5 IMAP Councils. The deliverables of the IMAP Urban Forest Plan can be tailored to other Local Government Areas

Is there sufficient agreement amongst the IMAP members to undertake the project/action?

An IMAP Urban Forest Project working group has been established to guide the scope of the Plan. A strong theme from the consultations has been on education and planning policy to drive positive change with urban landscapes on private land. The Urban Forest includes all landscapes, not just a focus on trees. The project outline has been distributed to all working group participants and presented to the Neighbourhoods and Places Steering Group.

Shared resources -

Are there opportunities for resource sharing and/or economies of scale?

There is the opportunity to access research and data from RMIT and Melbourne University.

Focus on results -

Does the project/action present opportunities to find new or better ways to address issues/challenges facing Inner Melbourne?

It is considered the Education and Policy components of the Urban Forest Plan offer soft and robust actions to bring about positive change. It was considered that the issue of private land needed to be addressed through multiple actions rather than one deliverable.

Can the expected results of the project/action be clearly defined?

Yes, there is a data capture and measure component of the plan which will assist in tracking the gains in the urban landscape on private land.

Timeliness -

Can the desired result be achieved within a 5-10-year period?

Yes, but the implementation will be on going.

Effectiveness -

Do the expected outcomes warrant the expected investment of time and resources?

Yes, most Urban Forest Strategies focus on public land, with little emphasis on the contribution of private land in achieving Urban Forest objectives. The Urban Forest Plan addresses a gap in current work being pursued.

Value add -

Does the project/action overlap, duplicate or enhance other strategies being undertaken elsewhere?

The IMAP Urban Forest Plan has been developed not to replicate existing work but to enhance current strategies including;

Plan Melbourne

Resilient Melbourne Metropolitan Urban Forest Strategy

Work of RMIT and DELWP

Sponsor organisations and potential partners;

RMIT, Melbourne University, Resilient Melbourne

Recommendation.

That the IMAP Implementation Committee support the scope of the Urban Forest Plan and approve the development of a project brief and appointment of a suitable consultant team to deliver the project to the timelines and budget outlined in this submission.

IMAP URBAN FOREST PROJECT

URBAN FOREST OBJECTIVES

STARTING POINT

EMPHASISING CLIMATE CHANGE,GREEN INFRASTRUCTURE & ESD

BASELINE &MEASURE

POLICY

DELIVERABLES

EDUCATION

KNOWLEDGE BASE & GUIDES

DEVELOPMENT GUIDELINES

COMMUNITY GUIDELINES

MECHANISMS• STATE• COUNCIL

CENTRAL IMAP DATA BANK• ANNUAL PUBLIC REALM GAIN• ANNUAL PRIVATE REALM GAIN/LOSS

CHANGING URBAN FABRIC - DENSITY

SIGNIFICANTSUSTAINABILITY CHALLENGES CLIMATE CHANGE HEAT WATER NEEDS ENERGY

IMPORTANCE OF STREETS & OPEN SPACE

IMPORTANT AMENITY & HEALTH CONSIDERATIONS• AIR QUALITY• SOCIAL VALUE• APPEAL

WHAT’S HAPPENING ON PUBLIC LAND• GAINS

INTERNATIONAL, NATIONAL AND LOCAL SUCCESS STORIES/POLICIES

WHERE ARE THE NEW GREENING OPPORTUNITIES• WHAT IS THE VALUE ADD/UPLIFT OF THE IMAP PROJECT (POINT OF DIFFERENCE)

WHAT’S HAPPENING ON PRIVATE LAND• LOSSES• TREE PROTECTION & REGULATIONS

VALUE OF LANDSCAPES (NOT JUST TREES)

SKILLING

AWARENESS

CASE 1

CASE 2

CASE 3

PLANNING SCHEME

INCENTIVES & DETERRANTS• TREE PROTECTION• BONDS

LANDSCAPE GUIDELINES

SIGNIFICANT TREE REGISTER

NEW OPPORTUNITIES AROUND THE HOME

• HOW TO INCORPORATE TREES• HOW TO PROECT TREES• COMMERCIAL VALUE OF TREES


1 Project Team: D Stewart, CoM (Team Leader); J.Hanrahan / S Grant CoY, T.Oulton/ G Smehurst CoS, P Jess CoMar, A.Traill CoPP,

E McElroy IMAP, E Mottram VPA, B Kontoulis SRV Report prepared by: Dale Stewart CoM


Briefing Paper

Action 5.5 Infrastructure Development IMAP Regional Active Sport and Recreation Facilities Planning Study project.

____________________________________________________________________________________

PURPOSE

1. To brief the IMAP Implementation Committee on the progress of the IMAP Regional Active Sport and Recreation Facilities Planning Study project.

BACKGROUND

2. The aim of the project is to assess the future provision of sport and recreation facilities, with the focus on active outdoor sport and recreation facilities and aquatic centres for the IMAP area. The project will be completed in two stages:

a. Stage 1 - Information Coordination and Analysis (completed). b. Stage 2 - Future Planning (in progress).

3. At the IMAP Implementation Committee meeting of 26 May 2017, in relation to the Regional Sport and Recreation Facility Planning Study, the Committee resolved to:

a. approve in principle the Draft Consultant Brief for the recreation project, recognising it will still be amended; and

b. request the revised brief be circulated electronically for final approval prior to tender.

4. The revised draft consultant brief was circulated electronically to the members of the Implementation Committee and IMAP Communities Steering Group members on 28 September 2017, with a request for feedback or amendments by 6 October 2017. In the event that no response was received, the brief was considered suitable to proceed into the consultant procurement phase.

DISCUSSION

5. A Request for Quotation Process was subsequently conducted to engage a suitably experienced and qualified consultant to deliver Stage 2 of this project. The result of this process was the engagement of SGS Economics and Planning on 2 March 2018.

6. Stage 2 of the project commenced with an Inception Workshop held on 28 March 2018. Following that meeting all parties have provided a range of reference documents for the consultants to review as outlined in the project brief.

7. The project team is currently working with the consultants to finalise the project work plan. At this time the proposed project completion date is 1 October 2018. The Project Plan is attached for information – Refer Attachment 11a.

RECOMMENDATION

8. That the IMAP Implementation Committee resolves to:

a. Note the progress on Stage 2 of the IMAP Regional Active Sport and Recreation Facilities Planning Study project, with the next update to coincide with the completion of the project Issues Paper.

25 May 2018 Attachment 10a

REGIONAL ACTIVE SPORT & RECREATION FACILITIES PLANNING STUDY (STAGE 2)

WORKPLAN Prepared for

MAY 2017 Inner Melbourne Action Plan

Independent insight.

Att 10a_Recreation Project - SGS workplan_180509

© SGS Economics and Planning Pty Ltd 2018.

This proposal has been prepared for Inner Melbourne Action Plan . It is provided on a commercial in confidence basis. The ideas, methods and sources cited in this proposal are copyright and remain the property of SGS Economics & Planning Pty Ltd. They may not be copied or distributed beyond the requirements of the current commercial transaction without the prior written agreement of SGS.

SGS Economics and Planning Pty Ltd ACN 007 437 729 www.sgsep.com.au Offices in Canberra, Hobart, Melbourne, Sydney


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1. METHODOLOGY & TIMEFRAMES

We have proposed to work collaboratively with the IMAP councils to refine the ultimate methodology, recognising that the datasets that inform Stage 2 are inconsistent across the 20 plus activities included in the scope of works.

1.1 Overview SGS aims to implement a methodology based on the following process, which is phased over 6 project stages as you move down the diagram. Consulting activities are presented in green boxes, stakeholder engagement in blue, and proposed outputs in red.

FIGURE 1 OVERVIEW OF METHODOLOGY


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Summary of Key dates:

Stage 1:Inception :Complete

Stage 2: Detailed context review: Completion 18/05/18

Identified case studies provided to IMAP: 07/05/18

IMAP Council representatives to participate in interviews during week starting 21/05/18

Case studies confirmed by IMAP: 28/05/18

Deliverables: Case study profiles and preliminary literature review 04/06/18

Stage 3: Demand forecasting Completion: 08/06/18

Deliverables:

Demographic forecasts, demand assessment: 25/05/18 Issues Paper: 08/06/18

IMAP to provide one set of consolidated feedback by 15/06/18

Demand workshop: Week starting 25th June 2018

20% invoice payment on delivery of demand workshop

Stage 4: Supply Assessment: Completion: 06/08/18

Deliverables:

Catchment interactive mapping: 22/06/18 Facility performance interactive mapping: 06/07/18 Gap analysis 27/07/18 Stakeholder engagement 27/07/18

IMAP to provide one set of consolidated feedback on deliverables by 03/08/18

Gap analysis workshop: Week starting 6th August 2018

20% invoice payment on delivery of gap analysis workshop

Stage 5: Strategy and Action Plan: Completion: 27/08/18

Deliverables:

Scenario testing: 17/08/18 Priority projects: 24/08/18 Draft strategy and action plan provided to IMAP 24/08/18

IMAP to provide one set of consolidated feedback by 31st August 2018

Draft Strategy and action plan workshop : week starting 3rd September 2018

20% invoice payment on delivery of draft strategy and action plan workshop

Stage 6: Final reporting: Completion: 01/10/18

Deliverables:

Draft report package: 10/09/18

Final report package: 01/10/18

IMAP to provide on set of consolidated feedback by 17/09/18

20% invoice payment on delivery of final report

Timeline is dependent upon IMAP providing feedback within a week of documents being submitted. Any delays in providing feedback will impact the project timeline.


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1.2 Tasks in detail

Stage 1: Inception:

Task 1.1: Inception workshop

Description: SGS proposes to facilitate an inception workshop with the Project Team to commence the study. This workshop would:

Introduce the key team members to each other Identify and discuss project background, objectives, expectations and issues Collect and overview background information and data-sets Discuss and potentially refine the project methodology Identify key stakeholders and the best means for engaging them Confirm reporting requirements and timeframes.

We envisage this workshop taking approximately 2 hours. It would be informal in nature to ensure that information and knowledge exchange is maximised.

Deliverables: Not applicable

Status/due date Complete

Task 1.2 Background Review and Task 1.3 Data Review

Description: The Project Brief includes a long list of reference documents, and describes the work that has been prepared in Stage 1.

This task would seek to review the reference documents and datasets mentioned to:

Distil the policy/ strategic base for the Study Identify key data gaps for meeting the objectives of the IMAP councils, and Identify how the proposed methodology might best be progressed given available

resources and information.


Status/ due date Complete

Task 1.3 Project workplan

Description: The consulting team will produce a Project Workplan, which will be an updated and a more detailed version of this “Methodology & timeframes” section of the proposal.

The project workplan will outline:

Key tasks and how they fit together to deliver IMAP council objectives Responsibilities for completion Background material Expected outputs Anticipated timeframes, and Available resources (budgets).

Deliverables: Project workplan (for Project Team confirmation)


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Stage 2: Detailed context review

Task 2.1 Stakeholder interviews with IMAP Council representatives

Description: The consulting team will undertake one on one meetings with each of the IMAP councils to ensure that the following are fully appreciated for each council:

Council and Study objectives Local sport and recreation participation trends Key issues in sport and recreation space/ facility provisioning Perceived gaps in sport and recreation spaces/ facilities Priority sport and recreation development initiatives/ projects, and Exemplar literature, projects and/ or initiatives for investigation as part of Tasks 2.2

and 2.3.

Deliverables:

Roles IMAP Council representatives to participate in interviews during week starting 21/05/18

Status/due date Interviews complete week starting 28/05/18

Task 2.2 Literature review

Description: The consulting team will review the references listed in the Project Brief, along with other published literature to ensure that the Study is fully informed by past research

The literature review will cover, amongst other things:

Open space strategies (and provisioning reports) Sport and recreation strategies (and provisioning reports) Drivers of and trends in participation in sport & recreation activities Provisioning trends in sport & recreation spaces/ facilities in inner city areas.

We anticipate that the identification of pertinent literature, not listed in the Project Brief, will be informed by the initial stakeholder engagement meetings anticipated in Task 2.1

Note that SGS has reviewed and accounted for all structure plans in the IMAP area when formulating our small area land projections (population, employment) across all of Victoria.

Deliverables: Literature review documentation: to inform issues paper

Status/due date Literature review documentation complete by 11/05/18

Task 2.3 Case study profiling

Description: The consulting team will identify and describe how sport and recreation spaces/ facilities have been innovatively provided/ managed in inner city case studies (in Melbourne and elsewhere). This will include, for example, instances of:

Improved curation/ programming of existing facilities Rooftop usage Private developer provisioning in residential developments Shared use of school/ other non-local government facilities.

The aim of the case studies is to identify the key issues that must be addressed for successful implementation, informing potential adoption in the IMAP areas.

Deliverables: Case study documentation

Roles Councils to confirm proposed Case Studies during Task 2.1

Council to confirm case studies by 28/05/18

Status/due date Case study profiles complete by 04/06/18


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Stage 3 Demand forecasting

Task 3.1: Demographic projections

Description: SGS will prepare population (by age group) and employment (by major industry group) forecasts for small areas (SAM Zones1) across the IMAP councils. These projections will span out to at least 2036, and will be broken down into 5 year intervals (i.e. 2016, 2021, 2026, 2031 and 2036).

In performing these tasks, SGS will efficiently draw from its regularly updated projections prepared for state infrastructure planning agencies, including DEDJTR, DET and IVIC.


Status/due date In progress: completion date 11/05/18

Task 3.2: Participation trajectories

Description: SGS will, draw from available participation datasets and insights generated in earlier tasks, to prepare demand projections for the IMAP region by sport and recreation activity (or groups of these activities depending on data availability). An appropriate demand metric(s) such as ‘court time’ will also be developed to enable strategic alignment with a similar facility capacity metric(s). This metric will also be segmented around multi use facility opportunities/limitations (i.e. Basketball and Netball demand might be interchangeable, while swimming would not be). Again, these trajectories will span out to at least 2036, and will be broken down into 5 year intervals (out to 2036). In preparing these trajectories, SGS will draw on client provided datasets including: ABS, ERASS, SSA and Ausport.



Task 3.3: Spatial demand assessment

Description: SGS will combine these demographic projections and participation trajectories to create small area (SAM zone) sport and recreation activity demand projections. This will consider the varying demographic patterns across the inner city including; high density areas, employment concentrations, student concentrations, etc.

These results will be presented graphically and spatially (and in a form that will be able to interact with the supply assessment tasks proposed in Stage 4 of this study). Maps will be generated in an online mini website (using CartoDB) to enable the stakeholders to further integrate and explore the results. Relevant static maps contained in the report will be ‘clickable’ and will redirect readers to the online version to facilitate further exploration.

Deliverables: Spreadsheets and summary maps of current and future levels at small area geographies across the IMAP council areas:

Population (by age) Employment (by industry) Sport & recreation activity participation (by activity categories).


Task 3.4: Issues paper

Description: SGS will draw from all the previous tasks to distil an Issues Paper for circulation to the Project Team, and potentially further afield. This paper will summarise:

1 SGS Small Area Model (SAM) Zones are based on ABS Statistical Area 1s with further disaggregation for key renewal sites and areas of high activity (i.e. Fishermans Bend, Arden, Footscray). There are 1,466 zones across the IMAP region.


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Key policy aspirations Participation drivers and trends Spatial participation trajectories Provisioning challenges, trends and innovations Key issues/ major points of interest for progressing the Study, and Recommendations for progressing the Study.

Deliverables: Issues Paper


Issues paper provided to IMAP 25/05/18

Role SGS to provide Issues paper for review to Council 08/06/18

IMAP to provide one set of consolidated feedback on Issues paper and demand assessment by 15/06/18

Workshop Workshop with IMAP group during week starting 25/06/18

Invoicing 20% invoice payment on delivery of demand workshop

Stage 4: Supply assessment

Task 4.1: Data collection

Description: After undertaking an initial review of the geo-database assembled in Stage 1, we believe there may be benefit in gathering some additional data surrounding:

Participation rates (e.g. via IMAP resident survey), and Facility capacity, fitness for purpose, quality/ condition, context attributes (i.e. near

public transport) and facility development/ sharing potential (e.g. via engagement with facility managers or co-location with school).

An allowance has been made in the methodology for potential data collection activities, which will be flagged in the aforementioned Issues Paper and signed off by the Project Team before implementation.


Roles Councils to provide additional information regarding participation rates, where available. Discussions with each Council to confirm datasets

Status/due date completion date 08/06/18

Task 4.2: Catchment modelling

Description: The consulting team will model the physical accessibility of participation opportunities in agreed sport & recreation categories, i.e. from all locations across the IMAP council areas.

When performing this task, we will:

Be mindful of how participants usually access specific opportunities (e.g. via foot, public transport or private vehicle) and ideal travel time thresholds

Utilise our internally generated origin/ destination travel time matrices by various modes and respective networks (i.e. using a pedestrian network for walk times), and

Identify locations that are currently under vs. over-serviced by sporting/ recreation activity/ facility type using a category and composite access index metric.

Result will be mapped (via online mini site) to show hotspots and gaps in the distribution of facilities currently.

Deliverables: Facility by sport and recreation category catchment interactive mapping


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IMAP will be provided with a link to the mini site.


Task 4.3: Capacity / quality assessment

Description: SGS will interrogate the geo-database developed in Stage 1 of the project to assess key spaces/ facilities in terms of their:

Accommodated uses/ activities and specialised opportunities/limitations Utilisation capacities – including an appropriate metric to align with demand analysis Fitness for purpose and quality/ condition of facility Relevant contextual attributes and co-location/integration opportunities

Results will be mapped (via online mini site). This will enable a clear understand of the performance of the existing network and the excess/unmet demand of existing facilities.

Deliverables: Facility performance metric interactive mapping.

IMAP will be provided with a link to the mini site.


Task 4.4: Gap analysis

Description: Together the results of Task 3.3 and 4.3 will be assessed to identify the key gaps (supply/ demand mismatches) in major sport/ activity categories and locations over time.

This gap analysis will utilise SGS optimal allocation algorithm (which has been used on facilities such as libraries, schools and golf course) to align small area demand with facility capacity by category. The results will enable any mismatch to be spatialised at the location where the miss-match is most felt. These gap results will be mapped (via online mini site).

This algorithm based approach will be combined with an analysis of the key metrics, trends, research and consultation finding to ensure a nuanced understanding is presented.

Deliverables: Gap analysis in terms of

Current under provisioning by sport & recreation categories Future provisioning by sport & recreation categories Key geographies that are underserved in terms of specific participation opportunities.


Task 4.5 Initial stakeholder engagement

Description: The consulting team will undertake one on one meetings with selected State Sporting Associations, which will undoubtedly focus on individual sports and how they approach/ navigate access to spaces/ facilities given the competing demands from other uses.

Study objectives Local sport and recreation participation trends Key issues in sport and recreation space/ facility provisioning Perceived gaps in sport and recreation spaces/ facilities Priority sport and recreation development initiatives/ projects, and Exemplar literature, projects and/ or initiatives for investigation as part of Tasks 2.2

and 2.3. Discussion of results of gap analysis and council priorities

A 2-hour workshop with IMAP and State Government agencies (listed in the Project Brief), will also be facilitated to share and expand on issues discussed during the council meetings.

Deliverables: Stakeholder engagement findings


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Roles SGS to provide all stage 4 deliverables by 27/07/18

IMAP to provide one set of consolidated feedback on all deliverables by 03/08/18

Workshop Gap Analysis Workshop with IMAP group during week starting 6th August 2018

Invoicing 20% invoice payment on delivery of gap analysis workshop

Stage 5: Strategy & action plan

Task 5.1: Strategic principles

Description: The consulting team will work closely with the Project Team to develop a concise set of agreed principles that the IMAP councils will adhere to when collectively provisioning and managing sport and recreation spaces/ activities in future.

Without pre-empting the Study, these principles might relate to preferences for:

Locally versus regionally accessible sporting and recreation opportunities Space/ facility use flexibility given future demand uncertainty Multi-use and more intensive use of spaces/ facilities Utilising private and non-government spaces/ facilities where possible Improving user group equity of access to spaces/ facilities while balancing the need to

provide medium term certainty to user groups.



Task 5.2: Scenario testing

Description: The scenario testing task will broadly test how priority projects that have emerged from the previous tasks act to fill the identified provisioning gaps (spatially and temporally).

The scenarios will be tested via the optimised allocation algorithm (outlined in task 4.4.) where changes to facility capacity/location can be tested at a strategic level. Impacts to various facility performance metrics and nuanced/specialised elements of the priority projects will also be summarised to ensure a full understanding of enhancement options.

Scenarios will be iteratively tested and refined through three rapid feedback rounds where potential priority projects will be defined, modelled, results presented back to the core project team and then further refined.

This will ensure development of a robust list of priority projects.

Deliverables: Scenario testing results

Roles SGS will intensively work on scenario testing between 23 July and10 August, and will seek rapid feedback from Council three times during this period.

A 2 day turn around on results will be required to ensure project timeline is retained.


Task 5.3 Priority projects

Description: Drawing from Task 5.2 the priority projects that are confirmed by the scenario testing will be articulated further in terms of their:

Scope Location Activities accommodated/ managed


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Delivery timeframes Indicative costs.

These priority project are likely to be capital works projects, management approaches, and other arrangements that expand/ optimise the opportunities for sports and recreation activities.

Deliverables: Articulation of priority projects


Task 5.4: Draft strategy & action plan (governance arrangements/ monitoring framework)

Description: A combined IMAP draft strategy and action plan will be developed. This will be a concise strategic level document that will include:

Vision Principles Priority projects over the short, medium and long term Responsibilities and milestones for progressing projects Milestones for progressing projects Governance arrangements Monitoring framework.

The online mapping mini site will be consolidated down to a selection of key maps most relevant for the draft strategy and action plan. The relevant static maps contained in the strategy will be ‘clickable’ and will redirect readers to the online version to support this exploration process. SGS has included 6 months hosting and licencing of this mini site beyond the end of the project within the project fee. Ongoing hosting and maintenance can be discussed if required.

It is also assumed further work beyond this project scope would still be required to breakdown overarching IMAP strategies and actions for major investments and integration into individual councils policy and planning frameworks.

Deliverables: Draft strategy and action plan (governance arrangement and monitoring plan)

Status/due date Draft strategy and action plan provided to IMAP 24/08/18

Roles IMAP to provide one set of consolidated feedback on draft strategy by 31st August

Workshop Draft Strategy and action plan workshop with IMAP group during week starting 3rd September

Invoicing 20% invoice payment on delivery of draft strategy and action plan workshop


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Stage 6: Final reporting

Task 6.1: Final reporting

Description: Following the receipt of a consolidate set of feedback from the Project Team, SGS will finalise the documentation of the deliverables listed in Section 2.3, recognising that some of these will have already been completed throughout the course of the project.

Deliverables: Background technical report Executive summary of background technical report PowerPoint presentation of background technical report Final strategy, action plan, governance, and monitoring framework PowerPoint presentation of final strategy, action plan, governance, and monitoring

framework

Status/due date SGS to provide Draft report package: 10/09/18

SGS to provide final report package: 01/10/18

Roles IMAP to provide on set of consolidated feedback by 17/09/18

Invoicing 20% invoice payment on delivery of final report


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1.3 Project deliverables As indicated in more detail above, SGS proposes to deliver the following:

Update project workplan

Progressive delivery of the following:

Literature review Stakeholder consultation findings Spreadsheets and summary maps (including online mini site map) of current and

future sport and recreation demand Issues paper Gap analysis findings paper (inc online mini site maps) Scenario modelling results (3 rounds)

Background technical report (which draws all the above together)

Executive summary of background technical report

PowerPoint presentation of background technical report

Draft strategy, action plan, governance, and monitoring framework (draft report)

Final strategy, action plan, governance, and monitoring framework (final report)

PowerPoint presentation of final strategy, action plan, governance, and monitoring framework


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Project Team: Martin Whittle [Team Leader] CoM, Nick Vincett CoPP, Christina Foscolos CoS, Hayley McNicol CoY, Eng Lim CoMar, Elissa McElroy IMAP, Marc Saville PTV, Alan King & Frank Costa VicRoads, TfV rep tba, Romani DoraiRaj WyndCC, Helen Hardwick

[PM Contract], Report prepared by: Martin Whittle CoM

10838957

Inner Melbourne Action Plan

Progress Report

G1.P4 Wayfinding and Signage

___________________________________________________________________________________

PURPOSE

1. To update the IMAP Implementation Committee on the Melbourne Visitor Signage Committee (MVSC) projects.

BACKGROUND

2. Improving wayfinding signage is a focus of the Inner Melbourne Action Plan 2016-2026.

3. Opportunities identified as part of Goal 1 (which supports marketing tourism destinations and ensuring Melbourne’s entertainments precincts are safe and accessible) and Goal 2 – A connected transport network that provides real travel choices – include:

Implementing a regional wayfinding signage suite and style guide;

Collaborating with State Government to develop a single base-map for wayfinding signs.

PROJECT PROGRESS

4. Helen Hardwick (former chair of the Committee) has been contracted to project manage the Melbourne Visitor Signage Committee work.

5. Way found: Wayfinding Signage Standards for Victoria. The completed document (then called the Master Style Guide) was ‘endorsed’ by IMAP Implementation Committee’s May 2016 meeting.

5.1 The designed version of Way found was submitted to IMAP Implementation Committee’s May 2017 meeting.

5.2 The committee resolved to ‘consider formal adoption of Way found as an operational manual’.

5.3 Council representatives are currently submitting Way found to their councils for formal adoption as an operational manual.

5.4 The Melbourne Visitor Signage Committee is in the early stages of discussions regarding:

Registering the name Way found

Developing a Memorandum of Understanding covering ownership of the document

Drafting a licence to share the document with 3rd parties

5.5 Testing of Way found will be undertaken during July – September 2018. The test will involve:

Seven private and public sector organisations whose work involves designing and/or installing wayfinding signage.

Feedback from the seven test participants on Way found’s content, coverage, ease of use and perceived value.

Feedback will be provided via an online survey and a debriefing session.

A report on the seven participants’ feedback will be submitted to the Melbourne Visitor Signage Committee. The feedback will inform amendments to be incorporated in version 2 of Way found.


Project Team: Martin Whittle [Team Leader] CoM, Nick Vincett CoPP, Christina Foscolos CoS, Hayley McNicol CoY, Eng Lim CoMar, Elissa McElroy IMAP, Marc Saville PTV, Alan King & Frank Costa VicRoads, TfV rep tba, Romani DoraiRaj WyndCC, Helen Hardwick

[PM Contract], Report prepared by: Martin Whittle CoM

10838957

5.6 This second version of Way found (2.0) will contain four sections:

Sections 1 and 2 (Principles, Standards and Guidelines). These sections will be the focus of the testing during 2018.

Sections 3 and 4 (Signage Manual and System Application) will cover product details, graphic standards, technical details and information relating to the wayfinding system’s operation. The design and technical details to be outlined in these two sections have been in development for the past two years. MVSC expect to have these two sections ready for inclusion in Way found 2.0 by second half of 2019.

6 Pilot projects. User testing of City of Melbourne’s pilot signs is now complete. The results were very favourable for the signs and maps. User testing involved stakeholder engagement, intercept surveys, accompanied journeys, design testing and accessibility testing.

6.1 Stakeholders responded positively to the new pilot signs, saying they were confident it would help people orientate themselves and get around.

6.2 A total of ten accompanied journeys were conducted. Participants either had mobility needs, vision impairment, or were from a Non-English Speaking Background. There was a 100% success rate in participants finding their way to the proposed destination, compared to only 10% during the pre-installation user testing.

6.3 Design testing showed evidence that the beacon colour should be changed for higher visibility and ease of recognition.

6.4 City of Melbourne is currently summarising the user testing done to-date, and will share these results with all councils when completed.

6.5 Based on the user testing results and City of Melbourne’s further accessibility testing, some notable changes to sign designs have been made.

7 Exploring development of a shared basemap. Transport for Victoria (TfV) will be working on integrated mapping over the next two years and have created a full time position within TfV to explore opportunities.

7.1 This work will include understanding the potential to integrate mapping across IMAP councils as well as transport portfolio and infrastructure projects.

RECOMMENDATION

8. That the IMAP Implementation Committee resolve to support the approach outlined in this progress report.

agenda - imap - homeimap.vic.gov.au/uploads/meeting agendas/2018 - may... · 4.1 that the imap...

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