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23 February 2018

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Agenda

Inner Melbourne Action Plan Implementation Committee

Meeting No 49

8.00 am – 10.00 am Friday 23 February 2018 City of Port Phillip

Council Chamber, St Kilda Town Hall, 99a Carlisle Street, St Kilda

Committee

Members Cr Bernadene Voss, Mayor, City of Port Phillip (Chair) Cr Cuc Lam, Mayor, Maribyrnong City Council Cr Steve Stefanopoulos, Mayor, City of Stonnington Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne (Chair) Cr Daniel Nguyen, Mayor, City of Yarra Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra Mr Peter Smith, Chief Executive Officer, City of Port Phillip Ms Michelle Fitzgerald, Acting Director City Strategy & Place, City of Melbourne

Associate Partner

Representatives

Mr Adrian Salmon, Principal Planner, Planning Services, DELWP Mr Rod Anderson, Strategy & Partnerships Regional Manager-Port Phillip, DELWP Mr David Silvester, Deputy Secretary, Network Planning, Transport for Victoria, DEDJTR Ms Cate Turner, Director Inner Melbourne, Metropolitan Economic Development, DEDJTR Mr David Teague, Director Transport & Planning, VicRoads Metro NW Region - for Vince Punaro, Regional Director NW Region Ms Emily Mottram, Director Urban Renewal, Metropolitan Planning Authority

IMAP Ms Elissa McElroy, IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Dr Nick Williams, University of Melbourne Mr Dean Griggs, Manager Social Investment, City of Melbourne Ms Leanne Mitchell, Team Leader City People, City of Melbourne Ms Christine Drummond, Emergency Management Coordinator, City of Melbourne Ms Erika Russell, Senior Planner, City of Yarra IMAP Champions Ms Jane Waldock, Assistant Director Planning & Placemaking, City of Yarra, Mr Brian Tee, Strategic Partnerships, City of Port Phillip Ms Tracey Limpens, Advocacy Performance & Improvement Manager, City of Stonnington Ms Katy McMahon, Manager City Business, Maribyrnong City Council Ms Jenny Bailey, Manager Engineering Services, City of Melbourne

PRELIMINARIES

Item Time Alloc.

Agenda Topic Responsibility

1. 2 mins Commence 8.00am

Appointment of Chair

Cr Bernadene Voss, Mayor, City of Port Phillip (Chair)

IMAP Executive Officer

23 February 2018

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2. 2 mins Introductions and Apologies

Ms Christine Drummond, Emergency Management Coordinator, City of Melbourne

Mr Vince Punaro, Regional Director NW Region, VicRoads

Chair

3. 1 min Members Interest

Disclosure by members of any conflict of interest in accordance with s.79 of the Act

Chair

ITEMS

Item Time Alloc.



Confirmation of the Minutes of the IMAP Implementation Committee – 24 November 2017 (Attachments 1 and 10) Recommendation: 4.1 That the IMAP Implementation Committee resolves to confirm

the Minutes of the IMAP Implementation Committee No. 48 held on 24 November 2017 and the Minutes of the Confidential Meeting of the IMAP Implementation Committee No 48 held on 24 November 2017 as an accurate record of the proceedings.

Chair


Confirmation of the Minutes of the IMAP Executive Forum meeting – 9 February 2018 (Attachment 2) Recommendation: 5.1 That the IMAP Implementation Committee resolves to confirm

the draft Minutes of the IMAP Executive Forum No. 24 held on 9 February 2018 as an accurate record of the proceedings.

Chair


Business Arising (Attachment 3) Recommendation 6.1 That the IMAP Implementation Committee resolves to note the

actions undertaken in response to Business Arising from the previous minutes.

Correspondence: Outward IMAP Executive Officer to CoM re Wayfinding and Signage Project Inward Email G Taylor Copywright Agency Email C Nicolson Dept Jobs & Small Business


7.

5 mins Commence 8.15am

IMAP Communication and Governance (Attachment 4) Recommendation 7.1 That the IMAP Implementation Committee resolves to note the

Communications and Governance Briefing Paper.



Financial Report & 3-Year Implementation Plan update (Attachment 5) Recommendation 8.1 That the IMAP Implementation Committee resolves to

a. receive the IMAP Financial Report for the six months ending 31 December 2017.

b. approve the updated IMAP Three Year Implementation Plan modelling


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Progress Report (Attachment 6) Recommendation 9.1 That the IMAP Implementation Committee resolves to note the

IMAP Progress Report for February 2018.



PRESENTATION - Update to Metropolitan Partnerships Recommendation 10.1 That the IMAP Implementation Committee resolves to note the

update of the metropolitan Partnerships

Cate Turner, DEDJTR


Managing Conflicts in Activity Centres (Attachment 7) Recommendation 11.1 That the IMAP Implementation Committee resolves to:

a. Note this update on the process of reform of the

legislation; and

b. Defer consideration of further submissions on the liquor licensing and planning Definitions until the outcome of the Liquor Control Reform Act 1998 (LCRA) review and Smart Planning review is known.

Erika Russell, CoY


Protecting People in Crowded Places (Attachment 8 ) – See also Minutes EF Attachment 2 Recommendation 12.1 That the IMAP Implementation Committee resolves to:

(a) Create a panel of risk specialists for event management

planning purposes that can be used by the IMAP Councils and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.

(b) Develop a standardised event risk evaluation tool for Councils considering a permit for a major event. The tool will provide guidance on risk assessment and the development of management plans that respond to the identified level of risk. The tool would identify where to access relevant resources such as checklists and templates. The tool should be developed with Federal and State police assistance and in consultation with council and event insurers.

(c) Noting the increasing security costs associated with the delivery of events, IMAP Councils explore measures to increase State funding and reduce costs. This could include IMAP Councils sharing systems, knowledge and resources and engaging with the State Government on funding options.

(d) Nominate one Council to investigate options for training Council staff on how to identify and respond to unusual or suspicious behaviour.

(e) Ensure that City of Melbourne provide relevant information to the IMAP Councils following their attendance at the Crowded Places Forums.

(f) Receive a report from the City of Port Phillip in April 2018 on the use of their newly-procured barriers, including the costs, benefits and drawbacks as demonstrated following their use in events.

(g) Councils nominate a CEO(s) to liaise with Federal and State police to implement recommendations a, b and c above.

TBA

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13. 15 mins Commence 9 05am

G3.P4 – Consistent Approach in the Response to Homelessness: Draft IMAP Combined StreetCount Feasibility Study (Attachment 9 – Report to follow)– See also Minutes EF Attachment 2

Dean Griggs, CoM


PRESENTATION - Mimicking natural ecosystems to improve green roof performance - Australian Research Council Linkage Grant (2013-2016); in partnership with Melbourne Water and City of Melbourne Recommendation 14.1 That the IMAP Implementation Committee resolve to note the

update on the research grant “Mimicking natural ecosystems to improve green roof performance”.

Dr Nick Williams, University of Melbourne

OTHER BUSINESS

Item Time Allot.



Any other business Close Next Meeting Friday 25 May 2018 (8.00am) City of Yarra Meeting Room 1, Richmond Town Hall, Bridge Road, Richmond

Chair

ATTACHMENTS Item No

Attachment No Attachment Topic

4. Attachment 1 Draft Minutes of the IMAP Implementation Committee meeting No. 48 held on 24 November 2017

5 Attachment 2 Draft Minutes of the IMAP Executive Forum meeting No. 24 held on 9 February 2018

6. Attachment 3 Business Arising Attachment 3a

Outwards Correspondence: IMAP Executive Officer to CoM re Wayfinding and Signage Project

Attachment 3b

Inwards Correspondence: Email G Taylor Copyright Agency & attachments

Attachment 3c Email C Nicolson Department Jobs & Small Business& attachments

7. Attachment 4 Attachment 4a

IMAP Communications and Governance report TfV – Project Manager Integrated Mapping & Journey Planning

8 Attachment 5 Attachment 5a Attachment 5b Attachment 5c Attachment 5d

IMAP Finance report IMAP Operating and Capital Works statement for the 6 months ending 31 Dec 2017 IMAP Budget and Expenditure by Project IMAP Financial Model – Three year Implementation Program - Updated IMAP Financial model - Superseded

9. Attachment 6 IMAP Progress Report February 2018

11. Attachment 7 Managing Conflicts in Activity Centres report

12. Attachment 8 Protecting People in Crowded Places

13. Attachment 9 G3.P4 – Consistent Approach in the Response to Homelessness: IMAP Combined StreetCount Report – Late item: Report to Follow

Confidential agenda items

15. Attachment 10 Confidential Draft Minutes of the IMAP Implementation Committee No 46 held 24 November 2017

23 February 2018 Attachment 1

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DRAFT Minutes

Inner Melbourne Action Plan Implementation Committee

Meeting No 48

8.00 am – 10.30 am Friday 24 November 2017 Maribyrnong City Council

Reception Room, Council Offices, Cnr Hyde and Napier Streets, Footscray

Attendance:

Committee Members

Cr Cuc Lam, Mayor, Maribyrnong City Council (Chair) Cr Nicholas Reece, Chair Future Melbourne (Planning) Committee, City of Melbourne Cr Steve Stefanopoulos, Mayor, City of Stonnington Mr Warren Roberts, Chief Executive Officer, City of Stonnington Ms Kate Vinot, Director City Strategy & Place, City of Melbourne Mr Stephen Wall, Chief Executive Officer, Maribyrnong City Council Mr Peter Smith, Chief Executive Officer, City of Port Phillip

Associate Partner

Representatives

Mr David Silvester, Deputy Secretary, Network Planning, Transport for Victoria, DEDJTR Mr Stan Januszkiewicz, Team Leader Road Safety Projects, VicRoads – for V Punaro Mr Robert Davies, Strategic Planning Manager, Victorian Planning Authority – for E Mottram

IMAP Elissa McElroy, IMAP Executive Officer

Guests Mr Ivan Gilbert, Group Manager CEO’s Office, City of Yarra – for V Vaidyanath Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Ms Katy McMahon, Manager City Business, Maribyrnong City Council Mr Eamonn Fennessy, Manager Placemaking & Engagement, City of Melbourne

PRELIMINARIES

1. Appointment of Chair

1.1 That the IMAP Implementation Committee resolves to appoint Cr Cuc Lam, Mayor, Maribyrnong City Council as the Chair of the Meeting.

MOVED MR ROBERTS / Cr Reece A vote was taken and the MOTION was CARRIED

2. Apologies and Introductions The Chair welcomed all attending and acknowledged the elders of the land. Introductions were made. The Chair noted that she needed to leave by 9.30am and acknowledged this was Kate Vinot’s last meeting. Kate advised that Ms Michelle Fitzgerald would be Acting Director in her absence.

2.1 That the IMAP Implementation Committee resolves to note the following apologies:

Cr Amanda Stone, Mayor, City of Yarra

Cr Bernadene Voss, Mayor, City of Port Phillip

Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra

Mr Vince Punaro, Regional Director, Metro NW Region, VicRoads

Mr Adrian Salmon, Assistant Director Statutory Approvals, State Planning Services, DELWP


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Mr Rod Anderson, Regional Manager Community & Partnership Programs - Port Phillip, DELWP

Ms Cate Turner, Director Inner Melbourne, Metro Economic Development, DEDJTR

Ms Emily Mottram, Director Urban Renewal, Victorian Planning Authority MOVED MR WALL / Mr Roberts A vote was taken and the MOTION was CARRIED

3. Members Interest - Disclosure by members of any conflict of interest in accordance with s.79 of the Act. - None

ITEMS

4. Confirmation of Minutes - IMAP Implementation Committee 4.1 That the IMAP Implementation Committee resolves to confirm the draft minutes of the IMAP

Implementation Committee No. 47 held on 25 August 2017 as an accurate record. MOVED MR ROBERTS / Mr Smith A vote was taken and the MOTION was CARRIED

5. Confirmation of Minutes - IMAP Executive Forum 5.1 That the IMAP Implementation Committee resolves to confirm the draft minutes of the IMAP

Executive Forum No. 23 held on 2 November 2017 as an accurate record. MOVED MR WALL / Mr Smith A vote was taken and the MOTION was CARRIED

6. Business Arising The Executive Officer noted the additional letter of correspondence received from Mr Wall advising the Mayor, Maribyrnong City Council was taking up the position on the IMAP Implementation Committee. This reverts from the Deputy Mayor in accordance with the delegations to the IMAP special committees. 6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to

business arising from the previous minutes.

MOVED CR REECE / Mr Roberts A vote was taken and the MOTION was CARRIED

7. IMAP Communication and Governance The Executive Officer noted the following updates:

The Recreation consultant brief was completed and the project team was looking to receive bids before Christmas.

The Urban Manufacturing Project final report was delayed until February due to difficulties accessing data. The University has the data to analyse now and the Policy Reference Group’s final report is in preparation.

The Protecting Crowded Spaces working group had met, chaired by Lucy Saaroni from CoY, and aimed to report back to the February meeting.

Smart City Solutions – Kate Vinot updated the Committee on CoM’s successful Smart Cities and Suburbs application that has successfully won a $350K grant to CoM and its project partners to enable the upgrade of the CLUE technology for its extension to the IMAP Councils. 7.1 That the IMAP Implementation Committee resolves to note the Communications and Governance

Briefing Paper. MOVED MS VINOT / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED


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8. Update to Governance documents: IMAP Operational Protocol The Executive Officer noted the new clauses were in response to queries from external auditors on Stonnington’s role as host council for IMAP. Finance and legal counsel had been consulted on the additional clauses. Questions/Comments Mr Smith queried:

the lack of detail about support, feedback, development and recognition of the activity of the IMAP Executive Officer – to balance section 7.4 on addressing performance issues.

the IMAP Executive Forum’s (EF) coordination role with other emerging partnerships e.g. Inner South Metro Mayors Forum and the Metro Partnerships and suggested that under Section 6.2 it should also be the role of the EF to co-ordinate cross-partnerships and advise the IMAP Implementation Committee where there are synergies. Suggest add to Section 6.2 a. Role:

o Have a coordination and advisory function across all different forum. Mr Roberts thought this worth doing and noted the duplication with Metro Partnerships. The IMAP Councils represent 3 of the Metro forums and their objectives cut across IMAP’s goals – we need to:

ensure that the groups are not duplicating work

be aware of what other groups are doing, and that they don’t dilute the efforts of IMAP

undertake IMAP’s mandate to implement certain strategies

be focussed on what we are doing and to influence others. Cr Stefanopoulos noted that a reference to give consideration of Resilience Melbourne/regional forums would help give direction to the Executive Officer. Ms Vinot noted state forums are more empirical and we often don’t know the politics behind their formation and objectives. The value of Councils working together shouldn’t be underestimated. Mr Wall thought this needs to be a standing item on the IMAP Executive Forum for regular discussion. 8.1 That the IMAP Implementation Committee resolves to approve the 2017 update of the IMAP

Operational Protocol with amendments as discussed. MOVED Cr STEFANOPOULOS / Mr Smith A vote was taken and the MOTION was CARRIED Action:

Provide additional clause on support, feedback, development and recognition of the activity of the IMAP Executive Officer

Add to Section 6.2 a. Role references to include coordination of responses to avoid duplication through Resilient Melbourne, Metro partnerships and other forums: e.g.

o Have a coordination and advisory function across all different forum.

9. IMAP Draft Annual Report 2016-17 and Summary 9.1 That the IMAP Implementation Committee resolves to approve the IMAP Draft Annual Report

2016-17 and Summary MOVED Cr STEFANOPOULOS / Cr Reece A vote was taken and the MOTION was CARRIED Action: Executive Officer to circulate IMAP Annual Report and Summary to IMAP Councillors and stakeholders

10. IMAP Three Year Implementation Program The Executive Officer noted this was the second Three year Implementation Program review since adoption of the new plan.

The current year reflects the first year of the Program under the new plan, plus the carry forwards identified in the 30 June financial report.

It reflects the project briefs that have been before the Committee during the year, including some movement in funding amounts and timeframes as the project teams assembled and defined their projects and budget requirements.

It is recommended that some of the lower priority projects that have not started have funding deferred to a later date cf. last year’s programming - as they are unlikely to start in the initial expected timeframe – as highlighted in the report.


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The five priority project budgets/timing are largely unchanged – reflecting their priority.

The IMAP $50K funding for the Smart Cities project has been brought forward to the current year, in expectation of a favourable result, and $50K provision made for the Homelessness project in the current year.

All changes requiring Committee approval are noted in orange in the report.

All staff resources for the projects are noted in the attachments. Questions/Discussion In response to a query regarding the Carry Forward, it was noted that the surplus is allocated across identified projects and that there is always a lag period before the funds are spent. The three year plan, when modelled over 5 years as shown, indicates that at the current level of funding, the balance reduces over time with allocation to the proposed projects list. There was some discussion regarding how the IMAP projects work in with other projects. 10.1 That the IMAP Implementation Committee resolve to:

a. Note the progress on the Inner Melbourne Action Plan implementation;

b. Approve the updated IMAP Three Year Implementation Plan;

c. Approve the request for each of the IMAP Partner Councils to make provision for funding in the 2018-19 budget as follows:

IMAP Annual Contribution: $55,000 per Council in line with the current year

IMAP Share of Operational Costs: $40,000 per Council (Estimate – to be confirmed)

(Total $95,000 per IMAP Council)

10.2 That the IMAP Implementation Committee resolves to:

a. reappoint/nominate the City of Stonnington as the host Council for IMAP for the three year period 2017-2020; and

b. notes City of Stonnington’s acceptance of the nomination.

MOVED MR WALL / Mr Smith A vote was taken and the MOTION was CARRIED Action: Executive Officer to notify Councils of budget requirements for the 2018-19 budget.

11. Financial Report The Executive Officer noted that the current project budget indicates:

Last year’s carry forwards as reported in August:

This year’s budget as per the Three Year Implementation Plan allocations approved in December

Some changes to the allocations as indicated in blue and highlighted in the discussion on the Three Year Implementation Program for approval i.e. The CLUE information investigation project quote – as per the confidential item attached The Smart Cities application – IMAP funded contribution brought forward The funding for the Wayfinding project as per the brief approved in August Funding for the Homelessness project – which could include an IMAP wide street count in

June next year (Note the project is still being scoped and costed for consideration at the February meeting).

Questions/Discussion Re Homelessness project

Cr Reece asked if June was too late to undertake this work. The Executive Officer advised that cost efficiencies could be achieved if all Councils did the count at the same time and it was centrally organised.

Mr Smith noted they had discussed this with the Metro Partnership where the Chair is CEO Launch Housing– Councils are integrating homelessness services with Launch Housing. Interested in assessing different ways to do street counts e.g. distribution of mobiles/chargers as a cost effective option that adds value. Interested in other options using technology to connect up and coordinate our approach. CoPP recently got all providers together and is talking with Melbourne Council about alignment across the cities. Need to bring the approaches back to IMAP to ensure we are not duplicating.

Cr Reece said we need a proper fix on the problem, don’t want gaps in time and programs, and would like to see the latest data to see if there is an issue around moving the problem to different council areas.


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Mr Smith advised he was happy to circulate extra information to IMAP about what the inner Metro partnerships are doing as well as CoPP’s street counts through a report to the Executive Forum – to aid discussion on how to connect up. It would be useful to hear from Maribyrnong and Stonnington about what they are doing.

Mr Roberts advised Stonnington had developed a homeless protocol and improved provision of information to people.

11.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the

three months ending 30 September 2017. MOVED MR SMITH / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED Action: Mr Smith to circulate information to IMAP about what the inner Metro partnerships are doing regarding Homelessness and the CoPP’s street counts. He will provide a report and circulate to IMAP through the Executive Forum.

12. Progress Report 12.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for

November 2017. MOVED MR ROBERTS / Cr Stefanopoulos A vote was taken and the MOTION was CARRIED

13. Discussion on Disruption Technologies

Mr Smith noted a recent external environment scan of how technology will disrupt services, such as we have already seen with o-bikes, drone deliveries, driverless cars etc. – and posed a number of questions: What are the implications for customers in our response to this? How do we respond earlier?

o We could leverage technology to deliver our services better e.g. as with street counts – we need to build trust to enable those sleeping rough to allow us to know where they are, see how they move around. If we were the private sector we would look to give them a great value solution.

How do we use technology to build value and trust, to work with our community? We still make it difficult to look up information on our neighbourhoods, we can’t search by

address, can’t look up maps without downloading them. We should be able to go to Google maps and see the planning applications in our street.

How do we get more agile in delivering value and public benefit? Starting with small lighthouse projects – how do we take the quantum jump?

Ms Vinot noted CoM created the Smart Cities division for this reason. 3D visualisation is now publically available: it required transformation of the digital services platform and are now able to share those things that are common to all of us.

Mr Gilbert noted that Councils need fully developed proposals to understand the implications. High technology offers lots of advantages.

Mr Wall noted his council has adopted its 3 year plan and Maribyrnong has an appetite to get involved in this change. It needs a structured approach; start with small or obvious initiatives e.g. street lighting.

Code for Australia are currently doing work with MAV. The group embed in an organisation for 6 months then deliver an outcome.

App technology - lots of off the shelf free apps could be utilised. 90% of the population have mobiles. 5G faster than NBN. Pocket based technology is important.

Cr Reece hoped all Councils have a Smart City Officer or team following new things, technology solutions etc. Shouldn’t be hard to extend out from the City of Melbourne, with a coordinated team of smart city officers working together – would be a valuable approach.

Mr Smith noted that the real innovation is in the fusion of technologies e.g. o (1) combining 3D modelling and CLUE data – social capital portrayed spatially as well. o (2) extensions to Smart parking – people paying by phone, and therefore phones know

where you are - can you shop with this voucher? promote/attend that local event while there.


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Traditional silos don’t see the connections – focussed on transport rather than city activation. Innovation is multiple outcomes from technology.

Cr Stefanopoulos – noted we pay fees for parking online. It is basic technology that we all should be doing.

o Can I book any service on a phone that local government control? Where we control the service is where we can better provide it.

Cr Reece noted how hard it was to get data sets to talk to each other. But agreed we need to start by just doing the things we do better.

Mr Smith noted that our services will be totally disrupted in future. Concentrate on the things we provide. Look at more globally and not by municipality.

Action: Refer the discussion to the CEOs to come back with ideas on high priority projects.

CONFIDENTIAL ITEMS

Meeting to be closed in accordance with Sections 89 (2) (d, e, f, h) of the Local Government Act (1989)

Public and Associate Members can be excluded for these items

Procedural Motions:

That the IMAP Implementation Committee resolves to proceed into Confidential Business and the meeting be closed to the public as the matter to be considered falls within the ambit of Section 89 (2) (d) (contractual matters). [Time: 9.22am] MOVED: MR WALL / Mr Roberts

A vote was taken and the MOTION was CARRIED That the IMAP Implementation Committee resolves that the meeting be re-opened to the public. [Time: 9.30am] MOVED: MR ROBERTS / Cr Stefanopoulos

A vote was taken and the MOTION was CARRIED

15 OTHER BUSINESS The meeting closed at 9.30am Next Meeting: Friday 23 February 2018( 8.00am) City of Port Phillip – Council Meeting Room

IMAP Implementation Committee Meeting 24 November 2017– Endorsement of Minutes

Chairperson: Cr Lam _________________________ Date ________________


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RESOLUTIONS 1.1 That the IMAP Implementation Committee resolves to appoint Cr Cuc Lam, Mayor, Maribyrnong City Council as the

Chair of the Meeting.

2.1 That the IMAP Implementation Committee resolves to note the following apologies: o Cr Amanda Stone, Mayor, City of Yarra o Cr Bernadene Voss, Mayor, City of Port Phillip o Ms Vijaya Vaidyanath, Chief Executive Officer, City of Yarra o Mr Vince Punaro, Regional Director, Metro NW Region, VicRoads o Mr Adrian Salmon, Assistant Director Statutory Approvals, State Planning Services, DELWP o Mr Rod Anderson, Regional Manager Community & Partnership Programs - Port Phillip, DELWP o Ms Cate Turner, Director Inner Melbourne, Metro Economic Development, DEDJTR o Ms Emily Mottram, Director Urban Renewal, Victorian Planning Authority

4.1 That the IMAP Implementation Committee resolves to confirm the draft minutes of the IMAP Implementation Committee No. 47 held on 25 August 2017 as an accurate record.

5.1 That the IMAP Implementation Committee resolves to confirm the draft minutes of the IMAP Executive Forum No. 23 held on 2 November 2017 as an accurate record.

6.1 That the IMAP Implementation Committee resolves to note the actions undertaken in response to business arising from the previous minutes.

7.1 That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.

8.1 That the IMAP Implementation Committee resolves to approve the 2017 update of the IMAP Operational Protocol with amendments as discussed.

9.1 That the IMAP Implementation Committee resolves to approve the IMAP Draft Annual Report 2016-17 and Summary

10.1 That the IMAP Implementation Committee resolve to: a. Note the progress on the Inner Melbourne Action Plan implementation; b. Approve the updated IMAP Three Year Implementation Plan; c. Approve the request for each of the IMAP Partner Councils to make provision for funding in the 2018-19 budget

as follows:

IMAP Annual Contribution: $55,000 per Council in line with the current year

IMAP Share of Operational Costs: $40,000 per Council (Estimate – to be confirmed) (Total $95,000 per IMAP Council)

10.2 That the IMAP Implementation Committee resolves to: a. reappoint/nominate the City of Stonnington as the host Council for IMAP for the three year period 2017-2020;

and b. notes City of Stonnington’s acceptance of the nomination.

11.1 That the IMAP Implementation Committee resolves to receive the IMAP Financial Report for the three months ending 30 September 2017.

12.1 That the IMAP Implementation Committee resolves to note the IMAP Progress Report for November 2017.

Procedural Motions: That the IMAP Implementation Committee resolves to proceed into Confidential Business and the meeting be closed to the public as the matter to be considered falls within the ambit of Section 89 (2) (d) (contractual matters). [Time: 9.22am] That the IMAP Implementation Committee resolves that the meeting be re-opened to the public. [Time: 9.30am]

ACTIONS PUBLIC RECORD

Item Responsibility Action Due

8. Governance: Operational

Protocol

IMAP Exec Officer


Add to Section 6.2 a. Role references to include coordination of responses to avoid duplication through Resilient Melbourne, Metro partnerships and other forums: e.g.

o Have a coordination and advisory function across all different forum.

Feb

9. Annual

Report IMAP Exec Officer

Executive Officer to circulate IMAP Annual Report and Summary to IMAP Councillors and stakeholders

Dec/Jan

10. Three Yr

Imp. Program

IMAP Exec Officer

Executive Officer to notify Councils of budget requirements for the 2018-19 budget.

Dec

11 Fin Report

CEO, CoPP Mr Smith to circulate information to IMAP about what the inner Metro partnerships are doing regarding Homelessness and the CoPP’s street counts. He will provide a report and circulate to IMAP through the Executive Forum.

Jan/Feb

13.

Disruption technologies

Executive Forum (CEOs)

Refer the discussion to the CEOs to come back with ideas on high priority projects.

Feb


Inner Melbourne Action Plan Executive Forum 1

Draft Minutes

Inner Melbourne Action Plan Executive Forum

Meeting No 24 10.00am – 11.00am Friday 9th February 2018

Meeting Room 2.1 - top floor, 311 Glenferrie Road, Malvern City of Stonnington

Attendance:

IMAP Executive Forum

Mr Warren Roberts – Chief Executive Officer, City of Stonnington (Chair) Mr Peter Smith – Chief Executive Officer, City of Port Phillip Mr Ivan Gilbert, Group Manager CEO’s Office, City of Yarra – for Ms Vijaya Vaidyanath, Chief Executive Officer Ms Clem Gillings, Director Community Services, Maribyrnong City Council – for Mr Stephen Wall, Chief Executive Officer Ms Linda Weatherson, Director City Communities, City of Melbourne – for Ms Michelle Fitzgerald, Acting Director City Strategy & Places

IMAP

Elissa McElroy – IMAP Executive Officer

Guests Mr Stuart Draffin, General Manager Planning & Amenity, City of Stonnington Ms Lisa Stafford, Principal Community Planner, City of Stonnington Mr Dean Griggs, Manager Social Investment, City of Melbourne Ms Christine Drummond, Emergency Management Coordinator, City of Melbourne Ms Kylie Bennetts, Manager Office of the CEO, City of Port Philip

PRELIMINARIES

Item Agenda Topic

1 Appointment of Chair

1.1 That the IMAP Executive Forum appoint Mr Warren Roberts as the Chair of the Meeting.

2 Apologies 2.1 That the IMAP Executive Forum note the apologies.

Ms Vijaya Vaidyanath, Chief Executive Officer, CoY

Mr Stephen Wall, Chief Executive Officer, CoMar

Ms Michelle Fitzgerald, Acting Director City Strategy & Places, CoM

Ms Lucy Saaroni, Senior Advisor Emergency & Risk Management, CoY

Ms Adele Denison, Coordinator Festivals, CoPP

ITEMS 3 Protecting People in Crowded Places

Christine Drummond, Emergency Management Coordinator, City of Melbourne attended for this item. Ms Drummond noted that some Councils had found this is a new space for them. As a result, MAV hosted a forum late December with the Victoria Police Counter Terrorism Team (VicPol) who provided a talk and information to help Council’s work out a way forward – it is a work in progress. VicPol are driving this –as well as chairing the Crowded Places Network (formerly Mass Gatherings group). Key points:



- As it’s not possible to have 79 council reps, they are looking at ways to get information out to achieve consistency, common approaches, and efficiencies. It is a developing space and the key is sharing information.

- From an emergency management perspective, it is important to do training and keep up with information.

- There is a lot of discussion about our approach to events that are (a) Council run, and (b) Permitted for others to run. Councils don’t have the ability to oversee the latter.

- It is important to get a relevant approach. Michelle Bilson, Events CoM puts a risk overlay over event plans. Councils are considering establishing ;

o A Risk panel of specialists o Standardised evaluation tools o Infrastructure such as bollards (CoPP).

Comments/Questions Mr Smith noted it was an excellent report. He identified: - some issues around several Councils all using the same risk consultants, and the need for a panel of

experts so we are not all taking the same approach; not ‘captured’ by one consultant, driving costs up, - Need for an agreed process with the Federal Government and VicPol so there is early agreement on

what is required - Recommendation (b) (re Standardised event risk management tool) also supported by CEOs from

Melbourne and Maribyrnong - The Council’s events stream is causing additional cost to Councils. - It is in the State Governments interest to work with us (as they also host events) - Should consider savings through sharing infrastructure and changing routes. - IMAP could lead development of a standardised risk assessment process across the Councils and

relevant state government departments (such as Creative Victoria, Visit Victoria etc.) Mr Roberts asked - what made a ‘major event” – e.g. 4000 at Opera in the Park? - We can all look to build around CoPP’s alcohol ban on the foreshore, extending it will alter the nature of

events but provide better controls. - Felt the report was a good piece of work. It is prudent to pursue its recommendations of standardised

assessments, templates, normalising and sharing knowledge across the Councils. Ms Weatherson asked if the same consultant is used because there are no others. Mr Smith noted the commercial space was changing – bollards have had to be purchased offshore but now seeing entrants into that market. Would like to see a joint State-Council working group see who is out there. Ms Drummond advised that by developing tools, we can set the standards. There are guidelines out there about the standards to adopt. An Arts Precinct Group has now established to help each other organise events, work together and share information - still take advice from VicPol. We recognise that threats may come in a range of forms – bollards may not be the answer, or it may not even be an event that is targeted. Mr Smith suggested we be pragmatic and kick off a process e.g. focus on events; pick it as a start point, undertake an IMAP action relating to events in the inner city area as it goes to the heart of our vibrancy. Mr Roberts asked Christine to take back our thanks to the working group and to pass on our comments. The Forum agreed:

- to take the report to the IMAP Implementation Committee for approval, - to then develop a potential terms of reference around the importance of events for our vitality,

liveability and attractiveness, and - bring back to the IMAP Executive Forum to update; and - to reflect the events priority in the report.

3.1 The IMAP Executive Forum resolves to:

1. Support the recommendations of the Protecting People in Crowded Places report (amended as follows),

(a) Create a panel of risk specialists for event management planning purposes that can be used by the IMAP Councils and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience



in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.






(g) Councils nominate a CEO(s) to liaise with Federal and State police and relevant state departments and agencies to implement recommendations a, b and c above.

and :

2. Focus work around protecting people at events

3. Refer the report to the IMAP Implementation Committee for approval. MOVED MR SMITH / Ms Weatherson The MOTION was CARRIED

4 G3.P4 – Consistent Approach in the Response to Homelessness: Draft IMAP Combined StreetCount Feasibility Study Late attachments were distributed for this item: - the Metropolitan Partnership Inner Melbourne regions report on its priority project on rough sleeping - the CoPP’s compilation the IMAP Councils Homelessness Strategies and Actions - an updated budget for the IMAP wide Street count Dean Griggs, Manager Social Investment, City of Melbourne attended for this item. Mr Griggs noted the IMAP Communities Steering Group had been looking at this area; the City of Maribyrnong had produced a discussion paper, and recently an IMAP wide streetcount feasibility study and budget were prepared for IMAP. - CoM undertakes the street count every 2 years now – annually in the past. - 2016 indicated a 74% increase in numbers sleeping rough in 2 years. They are prominent in the city. - The count gives a clear indication of where to put efforts; allowed Council clarity on where to invest its

$2m budget and $700k from the state government. - The Minister set up the rough sleeping Taskforce and a $45m action plan has just been released

covering action and advocacy. - CoM are planning their next streetcount for June. - CoM happy to share their intellectual property with the IMAP councils – it can be scaled up, but reliant

on councils to get their volunteers - often internal staff. - In a Think Tank with the ANZ to get assistance – confident that we could get enough volunteers - Minister overseeing the Taskforce outcomes is interested in supporting a joint street count across the

IMAP councils and happy to receive an ask for funding. Suggest they could fund a central coordinator. Important for the state to be a partner and have some skin in the game. Central organisation would be more efficient.

- CoM can run a central group. - Each council needs to run its own volunteers, HR etc. and mapping to work out where would go for the

census- local service providers can help to identify these areas. - Economies of scale clearly come into this.



Comments/Questions Mr Smith noted CoPP OK with the budget and noted the survey form. He asked why we were doing this - to capture numbers, movement (form doesn’t tell us that though)? Does it align with our homeless strategies? Set a baseline? Does this mean we need to budget forward for this every 2 years? What is the timeframe around what we would do with it? Should the state government be funding the street counts? What is the overarching strategy?

Mr Griggs noted the state government contributes to some operational things such as looking at who is on the street weekly. Potentially all the IMAP area should be able to join and broaden their service coordination and know what’s out there, what services are provided and what are required from the count. In two years’ time the count can tell if you have made a difference.

Mr Smith noted the compilation report was a good source document of all the IMAP responses to homelessness. The 3 councils in the Metro Partnership are also looking at this. Trying to pull the threads together and leverage the councils around this table. The Street count could do this.

Ms Gillings noted the Discussion Paper produced by Maribyrnong should come back to the group. The recommendation within the paper recognises that we need to develop a framework. The streetcount is a data exercise – but need a broader plan around it that sets out communication and advocacy as part of a longer term strategy.

Mr Roberts noted the value of data metrics but agreed it needs to be part of a wider program or strategy. CoS doesn’t have a huge homeless problem so the count itself may not address much. Ms Weatherson noted that for Melbourne, the information gained from the street count helped to develop strategies around the issue. It is good to have the data lead into something. Mr Gilbert asked if this was a state planning issue – it we were to do this, what do we want out of it. Is this a real partnership with the state government? We don’t want to own this issue.

In summary, Mr Roberts noted that:

Overall the Executive Forum generally supported the homeless count - based on $11,900 per Council less whatever can be contributed from the state government.

The numbers we get will inform us about our area and be part of an overall strategy.

We need consistency in use of the survey, and as IMAP councils, we would want to add additional questions.

The context – where to from there – will inform us on next steps to take.

Providing date, information, and metrics will enable us to advocate to the State Government.

Mr Smith agreed to the count in June and said we still need to think through the strategy. Mr Griggs suggested he meet with the State Government before the 23 February IMAP meeting so that he can inform mayors of any additional funding. It is important to have the State Government’s engagement before we go ahead and start further conversations with them. Ms Weatherson advised she would draft a letter of request. There was brief discussion about having Tony Nicholson come to a meeting of the IMAP Implementation Committee to present; CoM offered to explore this as an opportunity. 4.1 The IMAP Executive Forum resolves that:

a. The Cities of Stonnington, Port Phillip, Maribyrnong and Yarra support the street count in

June 2018, and o Each contribute funding up to $11,900; and o The IMAP Councils would make a formal request for State Government support

through funding with the aim to reduce each Council’s funding contribution further.

b. The report be referred to the IMAP Implementation Committee



c. IMAP Councils will use the circulated papers on what each Council is doing on homelessness to convene a meeting of relevant IMAP and State Government officers to consider long term options for: the IMAP region’s approach/response to homelessness; and the uses of the street count

MOVED/Seconded MR SMITH / Mr Gilbert The MOTION was CARRIED. Action:

Linda Weatherson to prepare a letter requesting state government funding - for Ben Rimmer’s and Peter Smith’s signatures

CoM to follow up with Tony Nicholson to invite him to present at a future IMAP Implementation Committee

5. Amended IMAP Operational Protocol The Executive Officer highlighted the requested changes to the IMAP Operational Protocol by the Implementation Committee which addressed:

o The Executive Forum’s coordination and advisory role across the various joint Forums o The EO taking into account the work of other forums o Support processes for the EO

The Executive Forum requested further changes. 5.1 The IMAP Executive Forum resolves that:

a. sections 7.4 and 7.5 of the IMAP Operational Protocol be merged and reworded (both relate to the EO role); and

b. the Operational Protocol be amended to reflect the Executive Officer’s annual engagement directly with the CEO’s through the Executive Forum, so that the CEO’s can provide feedback and assistance to the role in a more dynamic way.

MOVED/Seconded MR SMITH / Ms Weatherson The MOTION was CARRIED. Action: The Executive Officer to annually schedule an item on the Executive Forum agenda to enable discussion on the IMAP Executive Officer role.

6. Business Arising from the IMAP Implementation Committee meeting 24 November 2017: a. Executive Forum Coordination and Advisory Function across all different forum.

This item was DEFERRED.

b. Disruption Technologies Mr Smith proposed that the Councils establish a ‘think tank of futurists’ – potentially one member of staff from each council – who think outside the box, are able to scan and evaluate the future environment in the inner metro area, and can assess the next big thing/technology change likely to cause major disruption to our business or community. Mr Roberts agreed that we are facing increased use of robotics, driverless hybrid vehicles etc. and it would be a valuable exercise to examine our current environment, services and cities to identify where disruption is coming from. (This is more focussed on ‘disruption’ than smart cities.) 6.1 The IMAP Executive Forum resolves to convene a one-off Think Tank to:

a. Scan our current and future environment to identify/assess the main disruption technologies

and threats facing Councils and communities in Inner Melbourne; and

b. Report back to the IMAP Executive Forum MOVED/Seconded MR ROBERTS / Mr Smith The MOTION was CARRIED. Mr Smith offered to organise the group.



OTHER BUSINESS

7. Other Business Research proposal Mr Roberts proposed a future IMAP research project looking at the changing demographics in our communities and the impact of these changes on services. The proposal was for each Council to contribute $10K - $15K towards developing a ‘best practice guide” on ways to engage with that changing demographic. He sought interest in the project and offered to do a one page ‘scope’ for the next CEO’s Executive Forum. Action: City of Stonnington (Tracey Limpens) to prepare a scoping paper on the proposed research project (Impact of changing demographics on services) for the next meeting of the IMAP Executive Forum Close 11.10am Next Meeting – The next ‘save the date’ meeting invitation is for Thursday 10 May 2018 at City of Melbourne, 10.00am

RESOLUTIONS

1.1 That the IMAP Executive Forum appoint Mr Warren Roberts as the Chair of the Meeting.

2.1 That the IMAP Executive Forum note the apologies.

Ms Vijaya Vaidyanath, Chief Executive Officer, CoY

Mr Stephen Wall, Chief Executive Officer, CoMar

Ms Michelle Fitzgerald, Acting Director City Strategy & Places, CoM

Ms Lucy Saaroni, Senior Advisor Emergency & Risk Management, CoY

Ms Adele Denison, Coordinator Festivals, CoPP 3.1 The IMAP Executive Forum resolves to:

1. Support the recommendations of the Protecting People in Crowded Places report (amended as follows), a) Create a panel of risk specialists for event management planning purposes that can be used by the

IMAP Councils and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.

b) Develop a standardised event risk evaluation tool for Councils considering a permit for a major event. The tool will provide guidance on risk assessment and the development of management plans that respond to the identified level of risk. The tool would identify where to access relevant resources such as checklists and templates. The tool should be developed with Federal and State police assistance and in consultation with council and event insurers.

c) Noting the increasing security costs associated with the delivery of major events, IMAP Councils explore measures to increase State funding and reduce costs. This could include IMAP Councils sharing systems, knowledge and resources and engaging with the State Government on funding options.

d) Nominate one Council to investigate options for training Council staff on how to identify and respond to unusual or suspicious behaviour.

e) Ensure that City of Melbourne provide relevant information to the IMAP Councils following their attendance at the Crowded Places Forums.



f) Receive a report from the City of Port Phillip in April 2018 on the use of their newly-procured barriers, including the costs, benefits and drawbacks as demonstrated following their use in events.

g) Councils nominate a CEO(s) to liaise with Federal and State police and relevant state departments and agencies to implement recommendations a, b and c above.

and : 2. Focus work around protecting people at events 3. Refer the report to the IMAP Implementation Committee for approval.

4.1 The IMAP Executive Forum resolves that:

a. Each council supports the street count in June 2018, and

contributes funding

IMAP Councils make a formal request for State Government funding b. The report be referred to the IMAP Implementation Committee c. IMAP Councils will use the circulated papers on what each Council is doing on homelessness to convene

a meeting of relevant IMAP and State Government officers to consider long term options for:

the IMAP region’s approach/response to homelessness; and

the uses of the street count 5.1 The IMAP Executive Forum resolves that:

a. sections 7.4 and 7.5 of the IMAP Operational Protocol be merged and reworded (both relate to the EO role); and

b. the Operational Protocol be amended to reflect the Executive Officer’s annual engagement directly with the CEO’s through the Executive Forum, so that the CEO’s can provide feedback and assistance to the role in a more dynamic way.

6.1 The IMAP Executive Forum resolves to convene a one-off Think Tank to:

a. Scan our current and future environment to identify/assess the main disruption technologies and threats facing Councils and communities in Inner Melbourne; and

b. Report back to the IMAP Executive Forum

ACTIONS

Item Responsible Action Due date

4. Homelessness Linda Weatherson, CoM



Report back to IMAP meeting on 23 Feb 2018

5.

Operational

protocol


The Executive Officer to annually schedule an item on the Executive Forum agenda to enable discussion on the IMAP Executive Officer role.

Annual

8.

Other business

Tracey Limpens CoS

City of Stonnington (Tracey Limpens) to prepare a scoping paper on the proposed research project for the next meeting of the IMAP Executive Forum

Report back to next EF meeting 10 May 2018


Report prepared by Elissa McElroy IMAP Executive Officer

IMAP Implementation Committee

Business Arising

23 February 2018

A IMAP Implementation Committee (28 November 2014)

Responsibility Action Due Progress12 Action 9.4 GGG

Coordinator Green Infrastructure CoM

The Coordinator Green Infrastructure, City of Melbourne to identify appropriate staff to attend the Policy Reference group and report back on issues raised.

TBA

B IMAP Implementation Committee (27 May 2016)

Responsibility Action Due Progress11. Action 9.4


Executive Officer to follow up on how the Burnley research can add to the work undertaken on the Growing Green Guide through greater application in the Melbourne context so that we can achieve more awareness and greening in inner Melbourne

Aug 2016 Refer item 15 - presentation Dr Williams

C IMAP Implementation Committee (26 August 2016 and 24 February 2017) 9. Progress report; & 6. Business Arising


Arrange preparation of a submission to the Department of Justice on changes to the definitions (from 25 May 2012)

IMAP Executive Officer to refer the resourcing of the liquor licensing definitions report to the Executive Forum.

TBA Completed 2 Nov 2017

Refer item 12 Attachment 8

D IMAP Implementation Committee (25 August 2017 )

Responsibility Action Due Progress5 Bus Arising IMAP Executive

Officer/ Team member M Whittle CoM

Distribution of WayFound to partner Councils

March 2018 Completed. Reporting

officers briefed Nov 2017.

To Councils Feb-April 2018.

10. Wayfinding IMAP Executive Officer/Project officer CoM

Revise the Wayfinding Project Brief to take into account suggested edits from CoPP

November 2017 Completed

(8. Bus Arising 26.5.2017) 13. Social and Cultural Heritage Protection

K Terjung, CoPP CoPP to invite other IMAP Council staff to attend the meetings with DELWP and Heritage Victoria on this issue (26.5.2017)

Convene a meeting of relevant officers to prepare a submission for the next Committee meeting (25.8.2017)

September 2017 Await response from Heritage Victoria

17.Other Business


Form a Working Group to review “Australia’s Strategy for Protecting Crowded Places for Terrorism”

TBA Refer item 13, Attachment 9

E IMAP Implementation Committee (24 November 2017 )

Responsibility Action Due Progress4. Oper’l Protocol



Add to Section 6.2 a. Role references to include coordination of responses to avoid duplication through Resilient Melbourne, Metro partnerships and other forums: e.g. - Have a coordination and advisory

function across all different forum.

Feb Completed. Reported to Exec Forum 9.2.2018


Report prepared by Elissa McElroy IMAP Executive Officer

9. AR & Summary


Executive Officer to circulate IMAP Annual Report and Summary to IMAP Councillors and stakeholders

Dec/Jan Completed

10. IMAP Implemention Program


Executive Officer to notify Councils of budget requirements for the 2018-19 budget.

Dec

Completed

11. Fin report CEO CoPP Mr Smith to circulate information to IMAP about what the inner Metro partnerships are doing regarding Homelessness and the CoPP’s street counts. He will provide a report and circulate to IMAP through the Executive Forum.

Jan/Feb Completed. Reported to Exec Forum 9.2.2018

13. Disruption Techs

Exec Forum Refer the discussion to the CEOs to come back with ideas on high priority projects.

Feb Completed. Discussed Exec Forum 9.2.2018

F IMAP Executive Forum (9 February 2018 )

Responsibility Action Due Progress4. Homelessness Linda

Weatherson, CoM



Report back to IMAP meeting on 23 Feb 2018

Consider for May or August meetings

Refer item 14, Attachment 10

5. Operational protocol


The Executive Officer to annually schedule an item on the Executive Forum agenda to enable discussion on the IMAP Executive Officer role.

Annual Noted for future agendas

8. Other bus Tracey Limpens CoS

City of Stonnington to prepare a scoping paper on the proposed research project (Impact of changing demographics on services) for the next meeting of the IMAP Executive Forum

Report back to next EF meeting 10 May 2018

Correspondence

From Regarding

Outward

3a – Letter to CoM from IMAP Executive Officer IMAP endorsement of Wayfinding project

Inward

3b – Email G Taylor, Copyright Agency Copyright licensing across the IMAP Councils

3c – Email C Nicolson, Dept Jobs & Small Business, Australian Government

Meeting with IMAP Councils on employment programs

Recommendation:

That the IMAP Implementation Committee resolves to note the actions undertaken in response to business arising from the previous minutes.

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Elissa McElroy

From: Greg Taylor <[email protected]>Sent: Wednesday, 10 January 2018 11:17 AMTo: Elissa McElroySubject: Copyright and copyright licensing information sheetsAttachments: Copyright Law Refresher_pdf.html; LG_CopyrightAccess_Overview_pdf.html;

LocalGov_Copyright licensing_pdf.html; Information about copyright for local government - January 2018_pdf.html; MMO licence vs Copyright Agency licence FAQ_pdf.html

Hi Elissa, Thanks for returning my call. Please find information sheets attached. If you have any questions or would like additional information let me know. As mentioned we have no issue with Melbourne or Stonnington using this material, but we would like to see all members of IMAP licensed if as a group they want to share this material. Thanks, Greg Greg Taylor Senior Licensing Consultant

Right-click here to downlo…

Level 11, 66 Goulburn Street, Sydney NSW 2000 t 02 9394 7722 e [email protected] www.copyright.com.au | www.rightsportal.com.au





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Getting your licence is easy

To discuss your licensing options and obtain a customised quote, contact your industry representative below.

Greg TaylorSenior Licensing ConsultantCommercial Licensing02 9394 [email protected]

Level 11, 66 Goulburn StSydney NSW 2000www.copyright.com.au

* Guide only. Please refer to licence agreements for full terms and conditions.

What does a Copyright Agency licence permit on top of the above*?

A Copyright Agency licence enables you to maximise your MMO service. It allows you to:

1. Share newspaper or magazine content externally via emails, website and extranet

2. Copy and share newspaper or magazine content even if it did not come from a licensed MMO

3. Share other business critical content, such as industry journal articles, internet content and survey plans and maps

4. Store news content beyond the MMO limit of 12 months

5. Use news content in presentations, management reports and meeting minutes

So, do I need a Copyright Agency licence if I am already a customer of a licenced MMO?

Yes. A standard MMO licence* will only allow you to read and print out a hardcopy of the clips or snippets received from the MMO (‘Copy & Communicate fee’), or to share this content internally and store it for up to 12 months (‘Downstream fee’).

What does the Copyright Agency do with my licence fees?

The not-for-profit Copyright Agency pays back more than $0.87c in every dollar collected to creators, authors, publishers and journalists. This allows them to continue to develop new high-quality content for organisations like yours to use in the future.

Phot

o: Y

uri_

Arc

urs

What is the difference between a Media Monitoring licence and a Copyright Agency licence?

FAQs

Do Media Monitoring Organisations and the Copyright Agency work together?

Yes. The Copyright Agency licenses four Media Monitoring Organisations (MMOs) to legally copy and share Australian newspaper and magazine content with their clients: iSentia, Meltwater, Streem, Gerathy & Madison, and MyMedia Intelligence.

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@ P

ekic

www.copyright.com.au

COPYRIGHT LAWA REFRESHER

In Australia, copyright law is set out in federal legislation (Copyright Act 1968), and in court decisions which have interpreted the Act. Copyright is a form of intellectual property and gives copyright owners exclusive rights to deal with their works in certain ways.

Key elementsReproduction and communication of an original work is not permitted unless rights are granted by the copyright owner or a statutory exception to infringement applies.

Copyright owners have economic rights – transferable by assignment or by exclusive or non-exclusive licence.

Copyright protects a range of material, including things such as text, images, maps, plans, music, recordings, broadcasts etc. It is the expression not the idea which is protected.

Copyright is a bundle of rights granted to the copyright owner of an original work.

Copyright protection is automatic – duration of copyright protection, in most cases, is life of creator plus 70 years.

Copyright liability is ‘strict’ and does not excuse good intentions or ignorance.

Statute of limitations in Australia is 6 years. This means that a copyright owner can bring action against infringement up to 6 years after the infringement occurred.

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Level 11, 66 Goulburn StSydney NSW 200002 9394 [email protected]

Some common copyright termsReproduce – making any type of copy – including, for example, by hand copying, photocopying, recording, scanning and photographing.

Communicate – either transmitting copyright material (for example, by email or fax) or by making it available online (for example, on the internet or on internal servers such as intranets).

Substantial part – copyright owners usually have rights not only when their complete work is used, but also over parts that are distinctive, important or essential – even if these parts are comparatively small.

Copyright Myths Copyright Reality

Downloading and sharing material is OK, when it’s for personal use or research.

If you are copying or downloading as part of your job, it is unlikely to be covered by fair dealing exceptions to infringement.

I only reused 10% of a work.

You’ll usually need a clearance – copying 10% is likely to be a

“substantial part”, enough to be an infringement.

I can email an article as long as it’s to a colleague within my organisation.

Unless you have a licence or permission this may be a copyright infringement.

I did attribute the person who wrote it. You may still need a licence or permission to reproduce a work.

It’s OK because I’m not making a profit from it.

A copyright owner’s rights apply whether or not you’re

using it for commercial purposes.

Just make five changes and you’ll be OK.

You may still be using a “substantial part”, and may need a clearance to ensure you don’t infringe copyright.

We paid for it, so we can reuse it.

You purchased a copy. You did not purchase the

reproduction or communication rights of the copyright owner.

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Information about copyright for local government

Copyright law and its impact on daily workflow

Essential day-to-day activities within local councils involve sourcing content from newspapers, magazines,

journals, websites, environmental reports, research reports, and other publications to stay up to date with

local issues, sector news, community sentiment, international developments, legislation etc.

Where this type of content is copied or shared without having appropriate permissions in place it may amount

to infringement of federal copyright law as laid out in The Copyright Act 1968 (Cth). Some examples of

common copying and sharing activities that require permission are:

• Downloading as a PDF/scanning/photocopying/printing an article or portion of an article

• Forwarding or saving media clips received as part of a submission or from an external party

• Copying and pasting an image/graph/table into a presentation/report/briefing

• Emailing an article to a colleague

• Posting an article on an intranet

• Saving copyright works on a server, hard drive or other storage device

• Posting an article to a website, emailing to external stakeholder

Whilst subscriptions give access to content, they usually don’t come with rights to copy or share that content.

In this digital age, with employees having access to devices like printers, email, computers, internet,

photocopiers and intranet, many local councils will be carrying a blindside risk of copyright infringement. This

risk is fuelled by employees believing they understand the rules. Some common copyright myths employees

believe to be true are:

• I can reuse up to 10% of a work

• It’s online, so it’s in the public domain

• It’s for personal use or research so I can copy without permission

• I attributed the source, so there’s no need to seek permission

• We paid for it, so we can reuse it

• It’s okay because I’m not making a profit from it

• Copyright doesn’t apply if it is for internal use only

Known content needs of local government Local governments are involved in a number of activities that will require a licence in many cases.

1. Media monitoring, communications and PR: sharing community, regional and national news and

magazine articles. Using, storing and sending news articles as part of its own media monitoring

activities and reporting. Using articles or content received via paid press-clipping or web-scraping

services (iSentia, Meltwater, Streem, LexisNexis, Factiva, etc.) outside the terms of use.

2. Council documents: using press clippings or article excerpts in council meeting agendas or

attachments, consultation reports, or various internal reporting documents

3. General office sharing and reporting: the inclusion of tables, graphs, images, extracts and articles in

reports, in staff emails (including correspondence between councillors) and on the Council’s intranet

4. Submissions, funding, sponsorship and grant applications: councils receive press clippings as part of

submissions it receives or evidence it requests for sponsorship and grant applications and acquittals

5. Electronic Records Management System/IT infrastructure: Third party content is stored within a

records management system – intranet, TRIM, InfoXpert, Dataworks, etc.

6. Environmental Impact Statements/Community Consultation Reports/etc.: Saving, storing, printing,

emailing copies of journal articles, news articles, book extracts and online sources during the

authoring process

https://www.copyright.com.au/about-copyright/copyright-myths/

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7. Library services: Making copies of published material from the library or using interlibrary loans to

acquire material for council or other general business use; copying and distributing text and displaying

on projectors for library activities

8. Tourism and events promotion and analysis: Council actively engages in tourism, events marketing

and other public relations activities. Coverage is captured, stored, used in reports and sent to various

stakeholders both internally and externally.

9. Digitising of media clipping archives: Many councils maintained hard copy archives of press clippings

in the past which they are now digitising or have already digitised without a licence. (Newspaper

publishers and journalists retain copyright in articles back to at least 1955, and longer in many cases.)

10. Sending of content externally: Forwarding emails, reports and other communications that may

contain copyright work to external stakeholders, or sending submissions that include copyright works

to various commissions, review panels, etc.

11. General staff activities:

• Including images and text in presentations and internal reports

• General staff emails containing third party works or extracts, graph, images, tables etc.

• Downloading and storing or sharing from internet

• General staff storing third party content on servers or hard-drives

• Sharing of logins or using subscription services outside the terms of use

Copyright licensing solutions

An annual copyright licence with Copyright Agency provides a simple and effective solution to this copyright

compliance problem. It gives employees permission to copy and share content both within the organisation

and with clients, while ensuring that creators receive fair payment for the material reused.

The benefits of having a copyright licence are:

• Maximises knowledge assets: The licence allows much more sharing of content you have access to or

are subscribed to and enables progressive communications strategies and digital archiving

• Governance/Legal risk: Good governance combines concrete measures with policy. A copyright

licence provides the framework to support council’s commitment to comply with The Copyright Act

1968 (Cth) and it mitigates the significant legal and monetary risk that copyright infringement entails

• Contribution to the creative industry: Paying a licence fee allows for fair payment to creators whose

content has been reused, such as authors, journalist and publishers. This is particularly important if

you want to support local journalists and enable local stories to get the attention they deserve. Just

because you advertise with a paper doesn’t mean you have rights to its content. Individual journalists

receive royalties from licensed reuse of their work too; it is not just the publisher involved.

Local governments’ legal defences to avoid paying for copyright

1. Provisions under GIPA, EPAA or FOI that extend to copyright compliance: FOI legislations do not

override copyright compliance obligations. The various state laws contains no provisions for

unauthorised reproduction or communication of copyright works by local councils.

Copyright and State Government law - NSW example

2. “Research or study”: If it is not for personal study or attainment of knowledge, it is unlikely to be

“research or study”. Further it is unlikely to be either for research or study, or fair, to provide copies

of the material to other people (e.g. as a handout, an email attachment, placing in a report, saving a

copy to a server, posting to your intranet/website). There is also a “fairness” test to this defence.

3. “Reporting the news”: Copyright Agency does not accept this defence. The purpose of using the

material is clearly not to report the news but to prepare documents in the course of council business

and to promote council activities. Further the fairness test of the defence would not be met,

http://www.ipc.nsw.gov.au/copyright-and-compliance-gipa-act

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particularly in relation to articles which are copied from the publishers’ websites and used in breach

of the websites’ terms and conditions.

4. Section 183a and Local Government: For the purposes of The Copyright Act 1968 (Cth) Councils are

not Government and are not covered by the statutory licence provisions. Therefore, even if acting

under the instruction of Government, Councils are to pay the appropriate licence fees to validate

reproduction or communication. Government: Commonwealth, State and Territory

5. Seeking retrospective permission from publishers: A number of councils approached the publishers

directly to ask for retrospective permission and a free copyright pass. What they failed to understand

is that Copyright Agency is acting as agent for the publishers involved. The publishers assign their

rights to Copyright Agency to manage. Copyright Agency provides pay per use licences for every

article usage or annual licences for all internal and limited external use of their content. Copyright

Agency distributes the fees it collects to the rights holders. No copyright claim is made without the

mandate and support of the publishers involved. The claims made are not penalties or fines. They are

claims in relation to past use where a licence should have been obtained, was easily obtainable, but

was not. The claim to pay for past use is made under the mandate of the publisher who owns the

copyright in the work.

Licence coverage

Coverage components

Component Detail

A. Rights: HARDCOPY use

Repertoire: all content

• Photocopy, fax, distribute in hardcopy

Rights: INTERNAL digital use

Repertoire: General content (not news

content)

• Journals, magazines, books, reports, research, internet

material etc.

• Email internally and post to Intranet

• Include in internal newsletters and presentations

• Print, copy & scan

• Digital storage of general content

B. Rights: INTERNAL & EXTERNAL digital

use

Repertoire: Australian & International

News content

Internal: Australian and International News Content:

• Email internally & post to Intranet,

• Include in internal newsletters and presentations

• Print, copy & scan

• Digital storage of news content

External: Australian News Content only:

• Post to your website (limits apply)

• Email externally to clients/other stakeholders (limits apply)

• Post to extranet or client portal (limits apply)

Pricing (pricing in green valid to 30 June 2018, The pricing of a licence is dependent on the amount of “indoor”

FTEs (Full-time equivalent employees) at Council. Below 78 FTEs there are set brackets, and from 78 FTEs

there is a flat rate of $23.36+GST per FTE. (Pricing indexed to CPI – applied annually from 1 July)

4-15 FTEs 16-25 FTEs 26-77 FTEs 78+ FTEs

CopyrightAccess

licence

Rate per year

(ex GST) $1,083.34 $1,448.99 $1,808.36 N/A

Rate per FTE per

year (ex GST) N/A N/A N/A $23.36

http://www.copyright.org.au/acc_prod/AsiCommon/Controls/BSA/Downloader.aspx?iDocumentStorageKey=17e8a273-2264-4a21-a45d-425e372cbaa4&iFileTypeCode=PDF&iFileName=Government:%20Commonwealth,%20State%20&%20Territory

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Copyright compliance

Copyright compliance via an annual copyright licence is a best practice and sound governance policy. It is used

by leading councils across Australia, as well as by Australia’s most reputable companies. Using a licence

provides some key compliance benefits to an organisation:

• the mitigation of the risk of copyright infringement occurring

• the vast benefits to communications and records-keeping that the rights it grants allows

• it allows council to budget a set annual amount to allocate to copyright each year without worrying

about purchasing more expensive pay per use licences for each piece of content or receiving

potentially crippling claims to pay for past use

The alternative is a risk management approach which takes a number of forms:

• council continues to engage in activities that may be infringing on copyright – at individual,

departmental and organisational levels – in the belief that the risk of getting caught is minimal

• council uses internal resources in the form of work hours, policing and policy that cost more than the

licence itself trying to restrict the use of copyright material within the organisation (usually

unsuccessfully in Copyright Agency’s experience)

• council spends significant sums engaging external legal counsel in the event a claim is made against it

with low chance of mounting a viable defence case, resulting in a settlement that would have been

avoided by having an annual licence in place.

Risk is real

Copyright Agency has identified over 300 local councils nationally who have copied or communicated our

members’ works in some way. These 300 councils include some of the same 125 councils contacted by the

Copyright Agency in 2015 in relation to unlicensed use of newspaper articles. Copyright Agency is prepared to

act on behalf of publishers to ensure their copyright is respected:

http://www.theaustralian.com.au/news/nation/strathfield-council-apologises-for-breach-of-copyright/news-

story/bb307220bb23979209aed328610d3e8b

https://www.copyright.com.au/2017/12/strathfield-council-agrees-pay-news-copyright-breaches/

A recent Federal Court ruling has showed that the Court is willing to apply damages where reasonable

overtures have been made in regards to obtaining the appropriate licence – see here:

Who is Copyright Agency? Copyright Agency is an Australian not-for-profit rights management company whose role is to provide a bridge

between creators and users of copyright material. Copyright Agency represents authors, journalists, visual

artists, photographers and publishers to license the copying of their works to the general community.

Copyright Agency’s licences allow organisations to copy and share vital information while at the same time

helping them to fulfil their legal copyright requirements. The monies Copyright Agency collects are distributed

back to the copyright owners.

Copyright Agency has been declared by the Commonwealth Attorney General to be the collecting society to

administer the statutory licence created under Part VB of The Copyright Act 1968 (Cth), for the copying and

communication of copyright material by educational institutions. Copyright Agency has been declared by the

Copyright Tribunal as the collecting society to administer the statutory licence in Division 2 of Part VII The

Copyright Act 1968 (Cth) in relation to the Crown. Copyright Agency has been appointed by the Australian

Government as the collecting society under the Resale Royalty Right for Visual Artists Act 2009 for collection of

resale royalties payable in respect of artworks of eligible artists.

Further information

Greg Taylor, Licensing Consultant – Local Government / 02 9394 7722 / [email protected].

http://www.theaustralian.com.au/news/nation/strathfield-council-apologises-for-breach-of-copyright/news-story/bb307220bb23979209aed328610d3e8b

http://www.theaustralian.com.au/news/nation/strathfield-council-apologises-for-breach-of-copyright/news-story/bb307220bb23979209aed328610d3e8b

https://www.copyright.com.au/2017/12/strathfield-council-agrees-pay-news-copyright-breaches/

http://www.copyright.org.au/acc_prod/ACC/News_items/Australasian_Performing_Right_Association_Limited_v_Illusion_Bar___Nightclub_Pty_Ltd___Anor%5B2017%5D_FC.aspx?platform=hootsuite

mailto:[email protected]

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A CopyrightAccess licence for your Council

In local government exchanging information about the community, politics, events, tourism, arts, history, local industry and technical requirements is critical. Information is also received from other councils, PR or marketing agencies, consultants and constituents which may be subject to copyright. It’s easy to breach copyright laws by inadvertently copying, sharing and storing content without permission.

A CopyrightAccess licence gives your employees the freedom to legally copy, share and store third party literary works:

• Text, graphs, tables, research papers, research data, website contents and various analysis

• Contents housed in or sourced through aggregated databases or received via paid or free subscriptions

• Newspapers and magazines, including expanded rights for content received through a licensed media service andpermissions for unlicensed content that arrives at Council from an external source

• Content that arrives at Council through a variety of avenues and needs to be stored on servers or in records systems and communicated amongst stakeholders


© O

POLJ

A

Licensed Works Copyright Agency is authorised to license the works of our 30,000 direct members, plus members of the 36 overseas collecting societies with whom we have bilateral arrangements.

Excluded Works Copyright Agency lists specific exclusions to the licence on our website. This list is updated regularly and includes works which are excluded as part of our bilateral licensing arrangements with the US’ Copyright Clearance Center (CCC),the UK’s Copyright Licensing Agency (CLA) and other foreign societies: www.copyright.com.au/excluded-works/

Neither Licensed Works, or Excluded Works

Copyright Agency indemnifies licensees for any breach of copyright that results from the use of any work (other than an excluded work), as if it were a Licensed Work under the licence agreement*.

WHAT TYPES OF CONTENT EXIST

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Australian Newspaper Articles can also be shared externally**

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Greg TaylorSenior Licensing ConsultantCommercial Licensing 02 9394 [email protected]

Level 11, 66 Goulburn Street Sydney NSW 2000 www.copyright.com.au

Newspaper Articles• Copy any number of newspaper articles from an edition• Store 5 articles or 5% of the articles in that edition, whichever is greater

Journal Articles• Copy 1 article from an issue of a journal• Only copy other articles from the same issue on the same subject matter

Books• Copy 1 chapter or 10% of pages (whichever is greater) • Only copy more if a work cannot be purchased within a reasonable time at an

ordinary commercial price

Digital content, including websites

• Copy 10% of pages, words or other components

The licence does not allow you to copy or store content in a systematic way so as to create a library or archive that would substantially replace the need for a subscription, or the need to purchase a work.

Australian NewspapersLicensed Works Other Than

Australian Newspapers

Photocopy / scan / download / save as / cut-paste / print from digital ✓ ✓Store and reuse copies, including copies sent from external parties ✓ ✓Expanded rights for press clips from a licensed media service ✓ ✓^

Email internally / Host on intranet or cloud-based internal platform ✓ ✓Share digital copies externally** ✓ xUse in a presentation ✓Make available on an internal server or communications platform ✓ ✓Supply to regulatory authorities (e.g. in an submission) ✓ ✓Supply in connection to legal proceedings or patent applications ✓ ✓Store on personal hard drives, USBs and other storage devices ✓ ✓Resue in internal reports, briefings, documents, newsletters, manuals✓ ✓Distribute hard copies to any party (including external)*** ✓ ✓

This fact sheet is a guide only. Refer to the licence agreement for full terms and conditions. For independent information on copyright please visit the Australian Copyright Council website: www.copyright.org.au

YOUR LIMITS ON COPYING

EXAMPLE ACTIVITIES COVERED BY A COPYRIGHTACCESS LICENCE

Learn more about the benefits of a CopyrightAccess licence

A CopyrightAccess licence is a business tool that promotescompliance across day to day business and employeeactivities. Please contact me to find out more.

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✓

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* Indemnity up to the lifetime value of all licence fees paid

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** For Australian newspaper and magazine articles. Quotas apply but can be tailored to your needs

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*** Not to be used for providing unsolicited copies of journal articles for external marketing or promotional purposes

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^ Expanded rights for international publications received via a licensed media monitoring organisation (does not include external rights)

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Copyright Licence for Local Governments

Exchanging and retaining information about current and historical events is critical for local governments. However, it is easy to breach copyright laws by inadvertently copying and sharing content without permission.

Most literary works are covered by copyright. If your employees copy and share text, tables, graphs or images that were created by others, they’ll usually need permission from the copyright owner to do so. This includes content from:

• Local, metropolitan, national and international newspapers and magazines

• Websites

• Industry publications

• Reports.

Our Copyright Licence for Local Governments gives your staff the freedom to legally copy and share third party literary content. As we pay royalties to the creators whose works you reuse, you’ll foster the creation of new content which will benefit your organisation in the future.

We’re an Australian not-for-profit organisation that represents over 30,000 members – publishers, researchers, journalists, and more. We collectively license their copyright, so your company can legally reuse content created by others, and be confident that its creators are being paid fairly for their work. Through our efficient management, we’re able to return almost 87c in every dollar to creators.

Copy and share key contentSpecifically tailored to the sector, our Copyright Licence for Local Governments gives you the right to copy and share hard copy and digital content*, including:

• Local, regional, national and international newspapers and magazines

• Key sources such as local government sector-specific journals and magazines

• Plus graphs, tables, research papers, market research data, competitive analysis and more.*


© s

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edo

http://www.copyright.com.au

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Getting your licence is easy

To discuss your licensing options and obtain a customised quote, contact your industry representative below.

Key benefits to your business

Speed and efficiency

Enjoy a fast and unencumbered

flow of information

Ease of use

One licence covers copyright material

from millions of sources

Peace of mind

All of your staff can legally reuse

our members’ content*

Collaboration

Share Australian newspaper

articles outside council

Learning and innovation

Create a culture that allows employees to share material freely

Establish a world-best business practiceYour licence:

• Covers your entire organisation for internal use and the sharing of selected content externally.

• Saves you from having to negotiate licence fees with individual copyright owners. One annual licence fee allows your staff to copy and share content from millions of sources.

• Legitimises material in records management systems and internal servers and hard drives. Reproductions of print material arrive at Council through different channels and in many instances permissions would have to be obtained to retain a copy.

• Reduces your risk of being brought into a copyright dispute. Protect your reputation and avoid potential litigation expenses.

• Offers a fair fee structure. Our fee is tailored to your sector and is based on the number of employees.

*Terms, conditions, limits and exclusions apply. This fact sheet is a guide only. Refer to the licence agreement for full terms and conditions. For independent information on copyright please visit the Australian Copyright Council website www.copyright.org.au

“The City of Adelaide aims to always provide open and accountable services for our ratepayers, customers and many visitors. Our copyright licence is a good example of our commitment to being both highly ethical and a good corporate citizen. We are proud to be supporting Australian creators, as the fees we pay are returned to community newspapers, to grassroots journalism and to authors, artists and surveyors.”

City of Adelaide

Greg Taylor Senior Licensing Consultant Commercial Licensing 02 9394 7722 [email protected]

Level 11, 66 Goulburn Street Sydney NSW 2000 www.copyright.com.au

http://www.copyright.org.au

1

Elissa McElroy

From: NICHOLSON,Colin <[email protected]>Sent: Wednesday, 14 February 2018 9:59 AMTo: Elissa McElroyCc: [email protected]: FW: Inner Melbourne Action Plan - IMAP [SEC=UNOFFICIAL]

Unofficial

Good morning Elissa,

Great talking to you this morning it was both enjoyable and informative.

I really appreciate your input and looking forward working with you in the future.

As discussed I’m more than pleased to meet and present our current employment programs and hope the

information I send to you is of importance and interest.

Find listed below a brief overview of the programs:

Youth Jobs PaTH

A new Australian Government program aims to make it easier for businesses to find and recruit young people.

Youth Jobs PaTH (Prepare-Trial-Hire) allows businesses to trial an eligible young person aged 17–24 in a work

experience placement (called a PaTH internship) for between 4 and 12 weeks to find out if they are right for the

role.

The Government provides participating businesses with a payment of $1000 (GST inclusive) to help with the cost of

hosting the internship and covers the young person’s insurance. An additional $6,500 or $10,000 could be paid if the

business hires the intern in an ongoing position and additional incentives may be available if the intern is offered an

apprenticeship or traineeship. All insurances also paid by the Government.

Businesses do not pay the intern during the placement; instead the intern receives an additional $200 per fortnight

on top of their income support payment.

Launch into into Work

The program trials pre-employment projects that provide training, work experience and mentoring to support job

seekers to increase their skills, experience and confidence. Projects are intended to train job seekers for specific

roles within the organisation, and may be conducted in a variety of industries.

Launch into Work projects support participants to:

• move from welfare into paid work

• build the skills and experience required to overcome individual barriers to employment

• develop increased confidence and self-worth associated with engaging in meaningful work

• gain the opportunity to have a career and plan for the future.

The program is suitable for employers who are willing to use a pre-employment project as a way of recruiting for

positions that offer career pathways to job seekers. The project recruitment process involves identifying job seekers

with the values and attributes required for the role and for work with the organisation, and then developing their

skills and experience for the specific role through a pre-employment project.

Projects are co-designed with employers, jobactive providers, registered training organisations and other

stakeholders to ensure both employer and job seeker needs are met.

Find attached promotional flyers for your perusal.

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Cheers,

Colin Nicholson

Employer Liaison Officer

Employer Mobilisation

Department of Jobs and Small Business

Level 10, 414 La Trobe St, Melbourne Vic 3000

Tel: 03 9954 2617 | Mob: 0448 853 010

[email protected]

From: Ray Tiernan [mailto:[email protected]]

Sent: Tuesday, 13 February 2018 1:29 PM

To: NICHOLSON,Colin <[email protected]>

Subject: Inner Melbourne Action Plan - IMAP

Hi Colin,

We met this morning at your meeting with the Eco Dev team here at Port Phillip Council.

IMAP is made up of the City of Melbourne and its bordering councils.

The Mayors and CEOs attend the monthly meetings.

You may want to contact the convenor – Elissa McElroy – and see if you can pitch the Youth Jobs Path at an

upcoming meeting.

Elissa McElroy


0404 248 450

[email protected]

Regards

Ray Tiernan

Senior Project Officer | Cultural & Economic Development T: 03 9209 6448 | M: 0466 526 393 | W: www.portphillipbusiness.com.au

St Kilda Town Hall | 99a Carlisle Street, St Kilda, Victoria 3182

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This message and any attachments may be confidential and/or legally privileged. If you received this message in error, please do not copy or distribute it. Instead, destroy it and notify the sender immediately. To the extent that this email contains information provided to Port Phillip City Council by other sources, Port Phillip City Council does not warrant that it is accurate or complete. To the extent that there are opinions or views expressed in this email, they are those of the individual sender and may not necessarily reflect the views of Port Phillip City Council. Please do not delete or alter this notice.

Notice:

The information contained in this email message and any attached files may be confidential information, and may also be the subject of legal professional privilege. If you are not the intended recipient any use, disclosure or copying of this email is unauthorised. If you received this email in error, please notify the sender by contacting the department's switchboard on 1300 488 064 during business hours (8:30am - 5pm Local time) and delete all copies of this transmission together with any attachments.

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Prepared young job seekers

Youth Jobs PaTH helps prepare young people aged 15-24 with the right skills, so that they are ready for you to hire in your business.

For those who need it, Youth Jobs PaTH provides Employability Skills Training to equip young people for work and help them understand the expectations of employers. The training is delivered by Registered Training Organisations and helps ensure young people have vital skills such as presentation, communication and teamwork.

Youth Jobs PaTH helps employers find and recruit the right young person for their business.

Through Youth Jobs PaTH, you can trial a young person in your workplace. And you could receive a wage subsidy of up to $10,000 if you hire them.

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Trial a young person in an internship placement

Incentives to hire a young person

If you are looking for staff, you can work with an Australian Government employment services provider and a young person to design an unpaid internship placement of between four and 12 weeks. The provider will support you and the intern through the duration of the internship.

The internship is an opportunity to see how a young person fits into your team and if they are suitable for employment with your business. You should be confident that if the intern is the right fit, you have a reasonable prospect of being able to give them a job. Instead of receiving a wage from employers, the Government will provide interns with an additional $200 a fortnight on top of their income support payment. Employers will receive a payment of $1000 to help cover the costs of hosting an intern and all interns are insured for the length of their internship.

The internship needs to be structured and supervised, providing the intern with 30-50 hours of work experience per fortnight. Your participants must be aged 17-24 and have received employment services for six months or more.

Your employment services provider can help you access a youth bonus wage subsidy of either $6500 or $10,000 (GST inclusive) if you hire an eligible young person aged 15-24 who has received employment services for six months or more. There is no requirement for the young person to have undertaken an internship.

The job can be full time, part time or casual but must be an ongoing position and provide an average of at least 20 hours per week over the six-month wage subsidy agreement.

Employers who hire an eligible young person through an apprenticeship or traineeship may also be able to access wage subsidies along with other financial incentives available to employers under the Australian Apprenticeships Incentives Program. For more information visit:www.australianapprenticeships.gov.au/employers.

For more information about Youth Jobs PaTH visit jobactive.gov.au/path

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How the program worksProjects are co-designed with employers, jobactive providers, registered training organisations and other stakeholders to ensure both employer and job seeker needs are met.

All pre-employment projects must include:• accredited and non-accredited training, tailored to the positions and/or sector that the project relates to• work experience• participant mentoring, and• employment for suitable job seekers who successfully complete a pre-employment project.

About the programLaunch into Work trials pre-employment projects that support job seekers to increase their skills, experience and confidence. Projects may be conducted in a variety of industries.

The program is suitable for employers who are willing to use a pre-employment project as a way of recruiting for positions that offer career pathways to job seekers.

While Launch into Work is primarily focussed on creating long-term employment pathways for women, men can also participate in the program.

The project recruitment process involves identifying job seekers with the values and attributes required for the role and for work with the organisation, and then developing their skills and experience for the specific role through a pre-employment project.

Further informationIf you are interested in co-designing a pre-employment project that includes training, mentoring and work experience, and can commit to employing job seekers who successfully complete the project, please register your interest by contacting the Employer and Workforce Strategies Team: [email protected].

www.employment.gov.au/launch-work-program

The Launch into Work program may be able to assist you!

Can you commit to employing job seekers who successfully complete a pre-employment project?

Are you interested in co-designing a pre-employment project?

Do you have vacancies within your organisation?

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Employer has entry level job opportunities and is willing to trial a new way of recruiting

Pre-employment Project Co-design between the Department of Employment and eligible organisations. Project must include training, work experience, mentoring and guaranteed employment.

Formal application submitted by employer

Contract between Department of Employment and successful applicant

Employer conducts briefings with employment services providers and job seekers

Employer registers interest at [email protected]

Screening and selection of job seekers by employer

Project commences: 4-12 weeks, minimum of 10 places, maximum 100 hours of work experience

Employment

123456789

10 Evaluation

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Report prepared by: Elissa McElroy, IMAP Executive Officer


Progress Report

IMAP Communications and Governance ___________________________________________________________________________________

Purpose

1 To advise the IMAP Implementation Committee of the progress of IMAP Communications and Governance during the last 3 month period.

Governance

2 IMAP Steering group meetings:

The IMAP Economy Working Group met on 19 January 2018 for their 4th meeting to update on the CLUE projects (Infomration requirements and Technology upgrade projects). The Steering Group has become the Project Steering Group for these projects.

The IMAP Communities Steering Group met on 8 February for their 5th meeting to review the Homelessness Discussion Paper.

Set meeting dates for 2018 have been arranged for the Executive Forum, and Communities Steering group. Other Steering groups to follow.

3. Annual Report 2016-17

This was circulated to the IMAP Councils, State and Local Government in mid December.

4. Update to IMAP Operational Protocol – Further updated as per the last meeting’s recommendataions. Refer to the Minutes of the IMAP Executive Forum, 9 February (Refer Item 2).

Communications

5. During the last 3 months the following activities have involved the Executive Officer and others in IMAP communications:

o Wayfinding and Signage - Master Style Guide

4 December/ 11 December/6 February - Wayfound next steps meetings with Project Team Leader (Martin Whittle CoM) to finalise contract tasks/review timeline.

12 December – IMAP Executive Officer met with Kaye Tuddenham, Transport for Victoria and Marc Saville, PTV on project collaboration with State Government

18 December - Consulted with Coordinating Committee on project management contract

January/February – Drafting MoU to cover project coordination between Councils and State Government & incorporating CoPP changes to project brief

31 January - IMAP letter drafted to CoM re IMAP’s endorsement of the project

12 February – Meeting with Kaye Tuddenham, TfV. Confirmation of Project Manager position. See Attached

o Sport and Recreation Facility Planning - Recreation Facilities Study

Requests for Quotes were sent out to preferred suppliers in December. The Working Group met on 9 and 16 February to assess bids.



o Increasing Employment Opportunities - Urban Manufacturing Project

27 November 2017 – The draft final Policy Reference Group report was received for comment by the working group. Comments are due by 16 February.

31 January – Met with Project Team Leader on University reporting timeframe

14 February – The draft final report was received from the University of Melbourne.

o IMAP Tourism

30 November – The IMAP Tourism Working group met with Destintion Melbourne board rep to provide feedback for the Boards 3 year Strategy.

30 January - The Tourism Working Group met with representatives of Visit Victoria on inner city promotion through VV’s latest campaign

o Implementation of CLUE Project (Census for Landuse and Employment)

19 January – IMAP Economy Steering Group briefed on Next Steps. Steering Group agreed to be the Project coordinating committee for the CLUE projects.

o Smart City Solutions – CLUE application

Following confirmation of a successful application at end of November, budget reminders have been sent ot all councils for co-contributions.

18 December / 15 January - Meetings with staff at CoM on way forward with the IMAP Councils

19 January – IMAP Economy Steering Group briefed on Next Steps, governance models and timeline.

Future meeting dates being finalised.

o Consistent Approach in the Response to Homelessness

January – CoM commissioned consultant to prepare IMAP wide Street Count feasibility study

Jan/Feb – Provided feedback on draft report and liaison with CoM re budget review

8 February – IMAP Communities Working Group considered proposal

9 February – IMAP Executive Forum considered proposal – refer item 14.

o Urban Forest and Biodiversity Strategy and Approach

4 December – Attended Melbourne Metro Urban Forest Straegy Workshop held by Resilient Melbourne and the Nature Conservancy

11 December – Meeting of all IMAP Councils on the IMAP Urban Forest project

15 February – Meeting with Project Team Leader and CoM staff on finalising/shortlisting IMAP Urban Forest project recommendations.

o Managing Conflicts in Activity Centres (Formerly Action 6.3)

February – Discussions with CoY and CoS staff on way forward – refer item 12

o Protecting Crowded Places – Response to the National Strategy

[18 December - MAV and VicPol forum on Protecting Crowded Places]

January – Draft report circulated for comment



9 February – Report considered by Executive Forum – refer item 2 (Minutes) and item 13.

o Other

27 November – University of Melbourne PhD research presentation (Andrew Pianella) on Green roof project – refer presentation item 15.

8 January – meeting CoY (R Swarup) re heritage approach through IMAP

9 February– IMAP Executive Forum meeting

Processing ESD factsheet licenses – Knox and Wyndham enquiries

January/February - Researching/consulting IMAP Councils on update to IMAP 2016-2026 – Plan Melbourne section so the plan can be printed:

Met CoS City Strategy staff re feedback comments.

CoY and CoMar responses endorsed changes.

Awaiting CoM and CoPP comments.

Recommendation

6. That the IMAP Implementation Committee resolves to note the Communications and Governance Briefing Paper.

Attachment : Transport for Victoria position advertisement – Wayfinding and Signage project

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Page 1 of 3 Report prepared by: IMAP Executive Officer


Financial Report for the 6 Months ending 31 December 2017

1 July 2017 – 31 December 2017 ___________________________________________________________________________________

Background

1. The IMAP financial position was last noted at the IMAP Implementation Committee meeting held on 24 November 2017.

2. Retained Earnings carried forward from the 2016-17 financial year totalled $704,401 (excluding GST).

Income

3. Income indicates the Carry Forward of $704,401 during the first quarter. Invoicing the IMAP Councils for the 2017-18 contributions commenced in December. Contributions from Cities of Yarra, Maribyrnong and Port Phillip are shown.

4. Total Income for the 6 month period to 31 December 2017: 2800 Sundry Income:

Retained Earnings carried forward from 2016-17 $ 704,401

2810 Contract Income: IMAP Councils Annual IMAP Contributions (3 Councils – CoY, CoPP, CoMar) $165,000 _______________________________________________________________________________

TOTAL OPERATING INCOME $ 869,401 ________________________________________________________________________

Expenditure

5. Total Expenditure for the 6 month period to 31 December 2017:

4040 Contract Staff Urban Manuf’g Contractor at CoM – data extraction $ 2,000 4104 Postage and Courier

IMAP Couriers August 448 Couriers November 484 $ 932

4106 Software Support and Maintenance IMAP Basecamp monthly fee 100 Basecamp September 70 Hosting maintenance IMAP website 3,546 Domain renewal 100 Basecamp October 141

Domain renew dot Melb site 1 109 Domain renewal dot Melb site 2 109 Basecamp December 72

Urban Manuf’g Hosting Melb.Makers Website 364 Melb.Makers Support Services 270 $ 4,881 4108 Stationery IMAP Stationery 41 Stationery IMAP 135 $ 176



4131 Promotional Publications Tourism IMAP Contribution to Official Visitor Map (DM) 45,000 Cultural Guide 2016/17 – Contribution to CTV 15,000 Less Reversing accrual P Kleeman (3,250) $ 56,750 4150 Consulting Fees CLUE Planning for Change – Survey investigation 3,000 Planning for Change - data investigation 3,500 Wayfinding Real Business - F Madigan – Edit images 4,050 Urban Manuf’g UM Planning for Change PRG Facilitation 4,988

UM Planning for Change research & final report 12,048 UM Admin services I McIntyre 315 UM Admin Services I McIntyre 310 UM Univ of Melb. Phase 2: payment 1 of 2 28,000 UM Metropolis Survey: payment 2 of 2 3,250 Tourism Update Visitor Cruise Guide 750 Additional Photos Culture Guide P Kleeman 3,250 IMAP Annual Report design 3,100 Annual Report Summary 2,430 IMAP - Plan design 1st draft 8,300 $77,291 4211 Staff Catering IMAP IMAP Committee catering 105 IMAP staff meetings 126 IMAP staff meetings 30 Tourism IMAP Cultural Guide launch 690 $ 951

TOTAL EXPENDITURE $ 142,981 ________________________________________________________________________ Operating Profit / (Loss) $ 726,420 ________________________________________________________________________

NET SURPLUS $ 726.420 ________________________________________________________________________

6. Refer to Attachment 4b to see total expenditure against project budgets to date. Update to Financial modelling – IMAP Three year Implementation Program 7. The financial model presented with the IMAP Three Year Implementation Program report in November

2017 incorrectly stated the amount for the IMAP Wayfinding and Signage Project going forward. The report set out the project costs as follows, reflecting the Committee’s approval of the project brief in August 2017:

G1.P4 Wayfinding and Signage – Master Style Guide Lead Council City of Melbourne Total IMAP Project Budget $130,000 over 2 years (Phase 1). Current Balance $2,900. $151,500 over 2 years (Phase 2) being:

Comms/Production/Design Wayfound - $56,500 Gap Analysis Submission prep - $5,000 Basemap Workshop/Analyst - $90,000

Status Wayfound Signage standards completed – consultation and testing required. Infrastructure design work advancing. Map discussions with TfV commenced. Project Brief for Phase 2 approved IMAP 25 August 2017



The amended Financial model reflecting this expenditure is attached for approval – Refer Attachment 5c. (The superseded model is also attached for comparison - refer Attachment 5d).

Recommendation

7. That the IMAP Implementation Committee resolves to:

a. receive the IMAP Financial Report for the 6 months ending 31 December 2017; and

b. approve the updated modelling of the IMAP Three year Implementation Program.

23 February 2018 Attachment 6a

IMAP Operating Report.

Operating & Capital Works Statement for period ended December 2017

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Actuals Budget Variance Actuals Budget Variance

2810 - Contract Income 165,000 0 165,000 165,000 0 165,000

User fees 165,000 0 165,000 165,000 0 165,000

2800 - Sundry Income 0 0 0 704,401 0 704,401

Other Revenue 0 0 0 704,401 0 704,401

Total Operating Income 165,000 0 165,000 869,401 0 869,401

Total Normal Salary expenses 0 0 0 0 0 0 Net Annual Leave 0 0 0 0 0 0 Net Long Service Leave 0 0 0 0 0 0 Net ADO 0 0 0 0 0 0 Workcover 0 0 0 0 0 0 Training and Professional Development 0 0 0 0 0 0 Extraordinary Staff Payments 0 0 0 0 0 04040 - Contract Staff 0 0 0 2,000 0 (2,000) Other Employee Expenses 0 0 0 2,000 0 (2,000)

Employee Benefits 0 0 0 2,000 0 (2,000)

4104 - Postage & Couriers 484 0 (484) 932 0 (932)4106 - Software Support and Maintenance 291 0 (291) 4,881 0 (4,881)4108 - Stationery - General 135 0 (135) 176 0 (176)4131 - Promotional Publications 0 0 0 56,750 0 (56,750)4150 - Consulting Fees 25,878 0 (25,878) 77,291 0 (77,291)5830 - Corporate Overhead Expenses 0 0 0 0 0 0

Materials and Services 26,788 0 (26,788) 140,029 0 (140,029)

Bad and doubtful debts. 0 0 0 0 0 0

Community Grants 0 0 0 0 0 0

Finance costs 0 0 0 0 0 0

4211 - Staff Catering 31 0 (31) 951 0 (951)

Other expenses 31 0 (31) 951 0 (951)

Total Operating Expenditure 26,819 0 (26,819) 142,981 0 (142,981)

Surplus/ (Deficit) for the year 138,181 0 138,181 726,420 0 726,420

Other comprehensive income / expenditure.

Depreciation and amortisation 0 0 0 0 0 0

Operating Capital Expenditure 0 0 0 0 0 0

Net Surplus / (Deficit) 138,181 0 138,181 726,420 0 726,420

CURRENT MONTH YEAR TO DATE

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5a

IMAP Budget 2017-18 - Expenditure by Project as at 31 December 2017

REVENUEBUDGET 2017-18Year 12

Carry forwardsBudget + Carry

forwardsACTUALS 1st

qtrACTUALS 2nd

qtrACTUALS 3rd

qtrACTUALS 4th

qtrTotal YTD VARIANCE

CurrentForecast total expenditure

IMAP Councils Annual Contribution ($55K each) 275,000 275,000 165,000 165,000 -110,000 165,000IMAP Map Licence fees 400 400 -400

0 0SRV Grant (Held by CoM) Recreation Project = $50K

Total Revenue 275,400 275,400 0 165,000 0 0 165,000 -110,400

PROJECT ALLOCATIONSBUDGET 2017-18Year 12

Carry forwardsBudget + Carry

forwardsACTUALS 1st

qtrACTUALS 2nd

qtrACTUALS 3rd

qtrACTUALS 4th

qtrTotal YTD VARIANCE

Committed - Funded Notes Current Forecast total expenditure

IMAP

Postage, courier, travel, stationery, logo, catering, admin contractors

Ongoing Annual costs 10,000 10,000 718 649 1,367 -8,633 10,000

IMAPIMAP Annual Report design and print

Ongoing Annual costs 7,000 7,000 5,530 5,530 -1,470 5,530

IMAPWebsite Domains, Basecamp fees etc

Ongoing Annual costs 4,000 4,000 170 531 701 -3,299 1,500

IMAP IMAP Website Hosting Ongoing Annual costs 4,000 4,000 3,546 3,546 -454 3,546

IMAP IMAP Website update CurrentOne off project to reflect new plan

41,600 41,600 - -41,600

IMAP IMAP Review Project Current Printing/Design costs 12,539 12,539 8,300 8,300 -4,239 14,000

IMAPTourist Map update & Distribution

OngoingAs per Printing & Distribution Agreement with DM

50,000 49,173 99,173 45,000 45,000 -54,173 90,500

CLUE Project - data investigation

Brief for approval - Nov

2017 (refer Item 15)

Stage 3 investigation 20,000 2,500 22,500 6,500 6,500 -16,000 22,500

Smart City - CLUE technology upgrade

CEOs approval in principle June

2017

Smart Cities application confirmed Nov 2017

50,000 50,000 - -50,000 50,000

1. Wayfound - comms plan, production & design Version 2

6,500 6,948 13,448 4,050 4,050 -9,398 13,448

2. Gap Analysis - prepare Application for State Govt funding

5,000 5,000 - -5,000 5,000

3. Base map - workshop, analyst recruitment

15,000 15,000 - -15,000 10,000

IMAP Tourism Brief approved May 2017

Annual promotion projects TBA

20,000 29,163 49,163 15,690 4,000 19,690 -29,473 45,000

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At initial discussion phase

50,000 50,000 - -50,000

Recreation Facilities Project (ex SRV grant) #

Budget approved EF

Jan 2016 ($90K IMAP, $50K

councils + SRV grant). Defer new budget 1

year

Data gathering completed. Tendering for Planning consultant

100,000 100,000 - -100,000 30,000

Consistent Approach in the Response to Homelessness

Draft brief considered May

2017

Proposal for Street Count to IMAP Committee Feb 2018

50,000 50,000 - -50,000 50,000

Urban Forest and Biodiversity Strategy #


50,000 50,000 - -50,000 10,000

Increasing Employment Opportunities: Urban Manufacturing Project

IMAP approved Phase 2 brief -

Dec 201681,023 81,023 2,636 45,661 48,297 -32,726 81,000

Whole of Waste Cycle Planning #


50,000 50,000 -50,000

-18,950

0

Total Expenditure 391,500 341,896 733,396 78,310 64,671 - - 142,981 -590,415 460,924 Net Surplus (Deficit) 457,996- 78,310- 100,329 - - Opening Balance of IMAP Account 704,400 704,400 626,090 - Closing Balance of IMAP Account 246,404 626,090 0Please note that the funding calculation does not include Operational Costs of $40,000 per council in 2017/18.Bold Identified as priority projects in the new plan

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18,900 18,950

Wayfinding and Signs Project

Brief approved Aug 2017

23 February 2018 Attachment 5b

Environmentally Sustainable Design Factsheets Project

Budget approved May

2016

ESD Factsheets series 3 in preparation

18,950

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24 November 2017 Attachment 7a

2017-18 2018-19 2019-20 2020-21 2021-22

Year 1

CurrentYear 2 Year 3 Year 4 Year 5

$ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000

$ 231,000

$ 473,400

$ 979,400 $ 527,952 $ 327,952 $ 307,952 $ 307,952

Expenditure

2017-18 2018-19 2019-20 2020-21 2021-22

Year 1


IMAP IMAP Administration costs $ 25,000 $ 35,000 $ 25,000 $ 25,000 $ 25,000

IMAP Website project $ 41,600

IMAP IMAP review project $ 12,539

IMAP Tourism map distribution $ 99,173 $ 50,000 $ 50,000 $ 50,000 $ 50,000

G1.P1IMPLEMENTATION OF CENSUS OF LAND

USE AND EMPLOYMENT (CLUE) $ 22,500

G1.P2 SMART CITY SOLUTIONS $ 50,000 $ 35,000

G1.P3MANAGING LICENSED PREMISES AND

ENTERTAINMENT PRECINCTS $ 10,000 $ 10,000

G1.P4 WAYFINDING AND SIGNAGE $ 26,500 $ 125,000

G1.P5 IMAP TOURISM $ 49,163 $ 20,000 $ 20,000 $ 20,000 $ 20,000

G2.P1BUSINESS CASE: INNER MELBOURNE

CYCLING NETWORK $ 50,000 $ 50,000

G2.P2 PLANNING FOR FUTURE VEHICLES $ 10,000 $ 20,000

G2.P3 TRAVEL MODE RESEARCH $ 20,000

G2.P4 PUBLIC TRANSPORT STANDARDS $ 20,000

G2.P5 PROMOTE WALKING $ 15,000 $ 30,000

G2.P6 INFRASTRUCTURE VICTORIA PRIORITIES $ 10,000 $ 10,000

G2.P7IMAP AND PUBLIC TRANSPORT VICTORIA

(PTV) PARTNERSHIP

G3.P1SPORT AND RECREATION FACILITY

PLANNING $ 100,000 $ 50,000

G3.P2AFFORDABLE HOUSING CONTROLS AND

TARGETS $ 30,000 $ 20,000 $ 30,000 $ 30,000

G3.P3IMAP COMMUNITIES INFRASTRUCTURE

PLAN 2026 $ 15,000 $ 15,000 $ 25,000

G3.P4CONSISTENT APPROACH IN THE RESPONSE

TO HOMELESSNESS $ 50,000

G4.P1URBAN FOREST AND BIODIVERSITY

STRATEGY AND APPROACH $ 50,000 $ 20,000 $ 10,000 $ 20,000 $ 20,000

G4.P2 GREEN STREET BEST PRACTICE GUIDE $ 10,000 $ 20,000 $ 10,000

G4.P3 IMAP 3D MODELLING PROJECT $ 20,000 $ 20,000

G4.P4INCREASING EMPLOYMENT

OPPORTUNITIES $ 81,023 $ 20,000 $ 20,000 $ 10,000

G5.P1 WHOLE OF WASTE CYCLE PLANNING $ 50,000

G5.P2 WHOLE OF WATER CYCLE PLANNING $ 20,000 $ 15,000

G5.P3 IMAP WATER USE TARGETS $ 10,000 $ 10,000

G5.P4IMAP GREENHOUSE GAS EMISSION

TARGETS $ 20,000

G5.P5IMPLEMENT ESD AND GREEN

DEMONSTRATION PROJECTS $ 18,950 $ 30,000

Total expenditure 726,448$ 475,000$ 295,000$ 275,000$ 230,000$

EoY Balance 252,952$ 52,952$ 32,952$ 32,952$ 77,952$

Note that this model does not include the $40K per Council contribution to salary and overheads for the Executive officer

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$ 32,952 Carry Forward ex PP Fund

Other revenue

Revenue Total

Project Title

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IMAP Three Year Implementation Plan - November 2017

Revenue Source

Council Contributions

Priority Project fund $ 252,952 $ 52,952 $ 32,952

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24 November 2017 Attachment 7a

2017-18 2018-19 2019-20 2020-21 2021-22

Year 1


$ 275,000 $ 275,000 $ 275,000 $ 275,000 $ 275,000

$ 231,000

$ 473,400

$ 979,400 $ 521,004 $ 361,004 $ 296,004 $ 306,004

Expenditure

2017-18 2018-19 2019-20 2020-21 2021-22

Year 1


IMAP IMAP Administration costs $ 25,000 $ 35,000 $ 25,000 $ 25,000 $ 25,000

IMAP Website project $ 41,600

IMAP IMAP review project $ 12,539

IMAP Tourism map distribution $ 99,173 $ 50,000 $ 50,000 $ 50,000 $ 50,000

G1.P1IMPLEMENTATION OF CENSUS OF LAND

USE AND EMPLOYMENT (CLUE) $ 22,500 $ 15,000

G1.P2 SMART CITY SOLUTIONS $ 50,000 $ 35,000

G1.P3MANAGING LICENSED PREMISES AND

ENTERTAINMENT PRECINCTS $ 25,000 $ 10,000

G1.P4 WAYFINDING AND SIGNAGE $ 33,448 $ 20,000 $ 20,000

G1.P5 IMAP TOURISM $ 49,163 $ 20,000 $ 20,000 $ 20,000 $ 20,000

G2.P1BUSINESS CASE: INNER MELBOURNE

CYCLING NETWORK $ 50,000 $ 50,000

G2.P2 PLANNING FOR FUTURE VEHICLES $ 20,000 $ 20,000

G2.P3 TRAVEL MODE RESEARCH $ 20,000

G2.P4 PUBLIC TRANSPORT STANDARDS $ 20,000

G2.P5 PROMOTE WALKING $ 25,000 $ 50,000

G2.P6 INFRASTRUCTURE VICTORIA PRIORITIES $ 10,000 $ 10,000

G2.P7IMAP AND PUBLIC TRANSPORT VICTORIA

(PTV) PARTNERSHIP

G3.P1SPORT AND RECREATION FACILITY

PLANNING $ 100,000 $ 50,000

G3.P2AFFORDABLE HOUSING CONTROLS AND

TARGETS $ 30,000 $ 20,000 $ 30,000 $ 30,000

G3.P3IMAP COMMUNITIES INFRASTRUCTURE

PLAN 2026 $ 15,000 $ 20,000 $ 20,000

G3.P4CONSISTENT APPROACH IN THE RESPONSE

TO HOMELESSNESS $ 50,000

G4.P1URBAN FOREST AND BIODIVERSITY

STRATEGY AND APPROACH $ 50,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000

G4.P2 GREEN STREET BEST PRACTICE GUIDE $ 20,000 $ 20,000

G4.P3 IMAP 3D MODELLING PROJECT $ 20,000 $ 20,000 $ 20,000

G4.P4INCREASING EMPLOYMENT

OPPORTUNITIES $ 81,023 $ 20,000 $ 20,000 $ 10,000

G5.P1 WHOLE OF WASTE CYCLE PLANNING $ 50,000

G5.P2 WHOLE OF WATER CYCLE PLANNING $ 20,000 $ 15,000

G5.P3 IMAP WATER USE TARGETS $ 20,000

G5.P4IMAP GREENHOUSE GAS EMISSION

TARGETS $ 20,000

G5.P5IMPLEMENT ESD AND GREEN

DEMONSTRATION PROJECTS $ 18,950 $ 15,000 $ 20,000

Total expenditure 733,396$ 435,000$ 340,000$ 265,000$ 255,000$

EoY Balance 246,004$ 86,004$ 21,004$ 31,004$ 51,004$

Note that this model does not include the $40K per Council contribution to salary and overheads for the Executive officer

SUPERSEDED

$ 31,004

IMAP Three Year Implementation Plan - November 2017

Revenue Source

Council Contributions

Priority Project fund $ 246,004 $ 86,004 $ 21,004

Carry Forward ex PP Fund

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Other revenue

Revenue Total

Project Title

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- Superseded


1

IMAP Progress

Rep or t Feb ruary 2018

The Inner Melbourne Action Plan (IMAP) 2016-2026 identifies 27 strategies across 5 Goals to help build the inner Melbourne region’s creativity, liveability, prosperity and sustainability across a range of diverse neighbourhoods experiencing rapid growth.

Some of the following projects were commenced under the provisions of the former Inner Melbourne Action Plan; and continued in the new plan.

PROGRESS ON CURRENT PROJECTS

GOAL 1 ECONOMY

Strategies 1.1 and 1.2

IMAP CLUE (Census for Land use and Employment)

Information Requirements investigation

BACKGROUND

This project commenced with an investigation of what non-residential landuse and employment data is currently purchased and utilised by the IMAP councils.

It was agreed that the data collected by the Census of Land Use and Employment (CLUE) by the City of Melbourne would be mapped against data used by the other councils to determine information gaps and priorities.

The survey has been administered across the Cities of Stonnington, Port Phillip, Yarra and Maribyrnong during June – August 2017. Results have been analysed and a report was considered by the IMAP Implementation Committee at the meeting on 25 August 2017.

On 2 November the IMAP Executive Forum reviewed and approved a draft brief for the next stage investigating the costs and benefits of 4 different options across the 5 councils. The work will continue in conjunction with the Smart Cities CLUE technology upgrade project.

Smart Cities and Suburbs application – “Taking CLUE to the Cloud for Councils,

Communities and Commerce”

BACKGROUND

On 30 June 2017, the IMAP Councils submitted an application for Smart Cities and Suburbs funding to update the CLUE technology and data gathering approach. This will enable easier data gathering and access across the IMAP councils.

In November the Council were advised their application was successful.


2

CURRENT PROGRESS

The IMAP Economy Steering Group met on 19 January 2018 to consider the CoM’s presentation on the timeline and governance for the Smart City project and to support next steps on the information requirements investigation. They agreed to overseeing and enabling these projects.

NEXT STEPS

To implement Stage 3 of the Information Requirements Investigation over the next 3 month period.

To implement the outcome of the Smart Cities and Suburbs application.

Strategy 1.3

[Formerly Strategy 11 – Regional Tourism]

Regional Tourism Programme & Inner Melbourne Map

BACKGROUND

The IMAP Regional Tourism Working Group (TWG) has progressed its work through a number of three year strategic plans since 2006. The aim of the group is to promote the Inner Melbourne region to tourists and visitors. In recent years the group has undertaken a range of approaches, having successfully developed visitor itineraries, promoted ‘Famils” to information centre volunteers from Ballarat and Geelong, undertaken inner Melbourne promotion on the Skybus, completed joint opinion research with Destination Melbourne, and provided a consistent promotional effort to delegates at major events such as the AIDS conference.

The most successful collateral developed by the group is the IMAP regional tourism map – now the Official Visitors Map which is promoted in conjunction with Destination Melbourne for wide distribution. The group also investigated development of a tourist bus route around inner Melbourne.

Work in 2017 has included:

Destination Melbourne Ltd appointed AEC Group to be the consultants in charge of the Destination Management Plan development. Representatives from the TWG are on the Steering Committee and assisted with the assessment of consultant proposals.

Stakeholder forums have been held in each council region and staff undertook Product Audits as part of the plan’s development.

The agreement with Destination Melbourne for the printing and distribution of the IMAP map in the Official Visitors Map has been renewed by the Committee. The latest version of the map has been updated to include an accurate GIS map base.

TWG staff contacted businesses which featured in the “Experience Culture Victoria 2016-17” Guide for feedback on their listings and found a positive result. The Committee agreed to be involved in the next edition for 2017-18. The latest Guide was launched on 25 August.

The TWG gave feedback to Destination Melbourne on the recommendations in the draft Destination Management Plan.

CURRENT PROGRESS

During November and January the TWG met with Destination Melbourne on the development of the DM Board’s Three Year Strategy and with Visit Victoria on their new interstate promotion campaign for inner Melbourne.

NEXT STEPS

Satisfactory completion of the Destination Management Plan

Planning for new strategic projects: the TWG is proposing work on their next TWG Three Year Strategic Plan commence at their next meeting


3

Strategy 1.4

[Formerly Action 2.2 Co-ordinated pedestrian and public transport signage system]

Melbourne Visitor Wayfinding and Signage

BACKGROUND

Initially completed in 2010, this project has been reactivated, focussed on visitor signage.

In December 2012, the IMAP Implementation Committee approved participation in the Melbourne Visitor Signage project and the coordinating committee was established to guide its work. The Committee seeks to:

Build common threads between roads, public transport, tourism, pedestrian, cycling and street directional signage systems across the inner Melbourne region.

Apply consistent shared symbols and terminology across these key signage systems; and

Coordinate responses to signage requests by tourist attractions, precincts and major developments.

The Melbourne Visitor Signage coordinating committee comprises representatives of the five IMAP councils, City of Wyndham, Public Transport Victoria, VicRoads and DEDJTR/Visit Victoria. The aim was to build a Master Style Guide setting out agreed signing principles, guidelines and language (the ‘business rules’) to be adopted by collaborating authorities.

In April 2015 Paul Street, the Program Manager of Transport for London’s (TfL) Legible London wayfinding system visited for 12 days providing workshops on best practice, implementation and structures and a methodology for roll out of a comprehensive system. Following the TfL visit, the committee structured its work into two streams:

1. Collaborative projects

Master Style Guide. The Wayfound guide is now completed and undergoing Council reporting and

approval. The guide outlines an agreed approach to content: signing principles, eligibility and

selection criteria, naming conventions, symbols and arrows, placement and location criteria, and

‘gateway’ signage.

Signage Infrastructure Design is ongoing at CoM looking at functionality, legibility, accessibility and

view from different distances. Prototype testing of a new design has been undertaken and CoM has

rolled out a pilot project at several sites to test the new sign design, content and placement with

users: to understand their wayfinding needs and to build a robust evaluation framework.

2. Strategic approach

The project team are investigating:

the feasibility of building a single base map for metropolitan Melbourne for use by councils for wayfinding signage and other purposes; and

Commissioning a business case on the benefits of improved wayfinding signage in Melbourne.

Progress has included:

The visitor signage Master Style Guide (MSG) was endorsed by the IMAP Implementation Committee at its August 2016 meeting. The guide or ‘standards’ for signage that would be applicable across Victoria has been designed by PTV for release as a reference document.

The Project team met with Transport for Victoria in May 2017 to discuss the next steps for communicating the Guide and considering mapping options.

At the May 2017 IMAP Implementation Committee meeting Wayfound was adopted as an operational manual by the Councils. It is being referred to the Councils for adoption.

The Business case for the next stage of this Project was approved at the August 2017 IMAP Committee meeting.

The WayFound manual has undergone final checks during the last quarter.


4

A site visit at Southern Cross station has been held with representatives of neighbouring councils to review the pilot signage project and seek pilot projects to test the WayFound manual.

A meeting was held with Parks Victoria who expressed an interest in reviewing/trialling the Manual.

Arrangements were finalised to coordinate adoption of the manual by the 5 IMAP councils – proposed to occur by March 2018.

CURRENT PROGRESS:

Changes were made to the Project Brief to incorporate comments from the August IMAP Implementation Committee.

An MoU is being drafted to cover the relationships between the project partners

Letter drafted reviewing IMAPs endorsement of the project to assist with Council adoption of the manual

Met with Transport for Victoria to discuss arrangements for greater liaison through their new approved Project Manager position

NEXT STEPS

Engage with Transport for Victoria regarding development of the basemap.

Review the stakeholder consultation/feedback from the City of Melbourne trial of new sign designs

Finalise consultation and feedback processes from users of Wayfound;

Liaise with councils about undertaking adopting the operational manual and gap analysis

Set up the MoU with TfV.

Goal 3 COMMUNITIES

Strategy 3.1

[Formerly Action 5.2 Affordable Housing]

Affordable Housing

BACKGROUND

Completed Stage 1: Planning mechanisms

Stage 2: Community Land Trust (CLT) Research Phase 1

Research undertaken on Community Land Trust models and their application in Australia is published in The Australian Community Land Trust Manual (refer copies held online).

IMAP and the City of Port Phillip were awarded the University of Western Sydney 2013 Partnership Award for their involvement in this project.

Current

Community Land Trust (CLT) Research Phase 2

Key research questions of this phase relate to:

identifying and researching appropriate financial products for the establishment of CLTs in

Australia: The team will work with banks and other lending institutions to develop appropriate loan

products for residents looking to buy a leasehold or shared equity interest in CLT housing

perform in-depth case studies. This task will involve the completion of up to four in-depth case

studies in a range of locations and scenarios.

February 2014: The Scope of Work for Phase 2 was reported to the IMAP Committee meeting and advice that fund raising had been successful

November 2014: the first meeting for Phase 2 was held to discuss the next stage.

March 2015: the UWS Partnership Agreement was finalised.


5

An update on the CLT work was provided to the IMAP Committee at their meeting in May 2015 and in February 2016.

June 2016: Project partners met by conference call to assess progress. A number of the case studies are still working through establishment issues and looking at design and build approaches which meet both sustainability and affordability aims. The discussion agreed a program of work planned for 2016-17.

9 November 2015: A World Homeless Day Symposium ‘Future of Inner City Social Housing’ was held by the City of Yarra to explore ways state and local government, as well as the private and non-government sector, can work together to increase the supply of social housing in inner Melbourne. A report on this event was considered at the November 2015 meeting.

December 2016: The University of Western Sydney advised partners about delays in the project. November 2017: draft report circulated for discussion at the next steering group

CURRENT PROGRESS:

Draft report considered at the CLT Steering Group meeting on 21 November.

NEXT STEPS

Finalising the report

Strategy 3.4

[Formerly Action 5.5 Infrastructure Development]

IMAP Regional Active Sport and Recreation Facilities Planning Study project.

BACKGROUND

Following work undertaken by the Victorian Planning Authority and Sport and Recreation Victoria to plan for future requirements for open space, the Committee considered a proposal at the May 2015 meeting to investigate recreation facilities and open space requirements across the IMAP region, in response to future growth.

The detailed project brief was considered at the August 2015 meeting and a further report on funding implications were discussed in November 2015 and confirmed in February 2016.

An SRV regional planning grant application was submitted for this project and has been successful.

A Project Officer to assist the project commenced 6 months employment at the City of Melbourne on 16 May 2016

Data gathering across the councils and state government agencies for the project has been completed. An update was provided to the IMAP Committee at the December 2016 meeting advising on the completion of phase 1 of this project.

A Workshop was held on 20 January 2017 to determine data storage and maintenance and to review the analysis that had been undertaken.

Preparation of the Consultant brief for phase 2 of the project has been undertaken and a draft was considered by the Committee at their May meeting.

The project team finalised the project brief and liaised over evaluation criteria and preferred consultants. Requests for Quotes were called for in December/January.

CURRENT PROGRESS

The project team is reviewing bids for this project.

NEXT STEPS

Appoint Consultant and commence planning stage of the project.

Strategy 3.6

[Formerly Action 6.3 Managing Conflict in Activity Centres]

Managing Conflict in Activity Centres

BACKGROUND


6

A submission to address the disparity between planning and liquor licensing Definitions in the legislation with the Department Environment Land Water and Planning (DELWP) has been proposed by the IMAP Implementation Committee. An initial meeting to discuss the approach to be taken was held on 5 February 2015.

At the August 2016 meeting, the committee requested this matter be followed up. The Executive Officer has been unable to progress this project due to other commitments. A lead council is sought to undertake this work.

On 2 November the Executive Forum identified that City of Yarra and City of Stonnington staff would liaise to develop a project brief for the IMAP Committee setting out the proposed approach.

CURRENT PROGRESS

Report to the February 2018 Committee meeting – Refer item 11 Attachment 7

NEXT STEPS

To be determined by the Committee due to the legislation currently being under review.

GOAL 4 NEIGHBOURHOODS AND PLACES

Strategy 4.4 (Also 1.1)

[Formerly Action 7.2 Support Creative Industries]

Urban Manufacturing Project - The Dilemma of Urban Employment Land

BACKGROUND

Representatives of the IMAP Councils and University of Melbourne are investigating urban manufacturing in the Inner Melbourne region. The IMAP Committee considered the initial brief and recommendations at the November 2014 and February 2015 meetings to finalise the funds, timeframe and objectives for this project.

The following approach had been proposed for this project:

o Phase 1 (7 months) – Existing Resources, Pilot Study, and Definition

o Phase 2 (6 months) - Major survey and preliminary economic analysis.

o Phase 3 (3-5 years) – Economic Impacts.

PHASE 1 - PROJECT UPDATE

o A stakeholder workshop held on 28 May 2015 identified the need to broaden the project to include Moreland Council region and explore a technological method for conducting the survey. Moreland Council joined the project team and made a funding contribution

o The project team confirmed the information required to examine a complete picture of all three approaches – land, sector, and economic; is currently not in existence for Victoria to provide key data for the analysis of economic development in small manufacturing sectors.

o An update to the Steering Committee on 11 June 2015 proposed that the Project should apply for an ARC Linkage Grant. This was subsequently unsuccessful.

o The final report for Phase 1 was considered by the committee in August 2015 and adopted in February 2016: it outlines the findings from the analysis of existing data, inception workshop, and framing of the qualitative and quantitative studies that comprise the research. The report summarises the original project proposal and several strategic decisions modifying the scope and path of the research.

o The Maker. Melbourne website is live and has attracted over 140 entries from local businesses. The City of Stonnington assisted with raising the website’s profile.

o The Executive Forum reviewed the funding for Phase 2 at its meeting on 19 May 2016 and endorsed commencement of the next stage of the project.


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PHASE 2

An updated agreement with the University of Melbourne for funding the stage 2 research team has been signed by the 7 authorities partnering on the project.

The terms of reference were prepared for the establishment of a Policy Reference Group and the first 2 meetings were held in December and January2017 to consider policy options.

A firm has been employed to follow up entries on the Maker. Melbourne website to increase the numbers completing the survey data, so that analysis of the data can commence.

The University has prepared the framework for the final report.

The contractor is continuing to survey firms to add to the database of maker firms for analysis.

City of Melbourne staff have been engaged to provide data from CLUE on the Melbourne maker businesses and provide ABN locational data by zoning.

An update was provided to the August Committee meeting along with interim reports on international and local policies and initial mapping on the distribution of small Makers in the City of Melbourne

Data has been provided to the University and the researcher commenced analysis in late 2017.

CURRENT PROGRESS

The Draft Final Report from the Policy Reference Group was received 27 November for review.

The Draft Final Report from the University was received on 14 February 2018.

NEXT STEPS

Preparation of the Project’s overall Final Report for the IMAP Implementation Committee.

The Project team will be reviewing all the documents to bring together the key evidence and policy recommendations into a more succinct Cover Report format for consideration.

GOAL 5 LEADERSHIP IN SUSTAINABILITY

Strategy 5.4

[Formerly Action 9.2 Environmentally Sustainable Design – commercial buildings]

Sustainable Design Factsheets Project

BACKGROUND

Completed - Stages 1 & 2

Work commenced in December 2010 to identify ESD topics to be written up in the form of Factsheets for publication. The first 10 Factsheets pack was formally launched at the City of Melbourne on 11 May 2012. The Factsheets have been licensed for re-badging and use by other Melbourne Councils.

The Working Group reported in May 2014 that the 10 original fact sheets, designed to support the SDAPP framework, have become reference documents for the six local governments who had adopted the proposed local planning scheme amendment for ESD.

5 additional topics were recently completed in 2016.

o Topics include:

1.0 Indoor environment quality

2.0 Energy efficiency

o 2.1 Sunshading

3.0 Water efficiency

4.0 Stormwater management

o 4.1 Site Permeability


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5.0 Building materials

6.0 Transport

7.0 Waste management

8.0 Urban ecology

o 8.1 Green roofs, walls and facades

9.0 Innovation

10.0 Construction and building management

Melbourne’s Climate (including adaptation)

ESD Tools

The working group finalised and updated all factsheets and will relaunch the series in 2017. Approximately 20 Melbourne Councils now use the factsheets under an IMAP licence.

Additional factsheets to further extend the series were approved at the IMAP Implementation Committee meeting on 27 May 2016.

The project was presented at the 9th International Urban Design Conference held in Canberra in November 2016.

Work is continuing on the 5 additional factsheets to complete the current series:

1.1 Daylight

1.2 Ventilation

5.1 Windows and Glazing

6.1 Car Share

9.1 Innovation Strategies

Drafts have been prepared and were circulated during November 2017 to the project team for comment.

CURRENT PROGRESS

Review and development continuing.

The Factsheets were licensed to Wyndham City and Knox Council during the quarter.

NEXT STEPS

Completion of the Factsheet series this financial year.

Strategy 5.4

[Formerly Action 9.4 Green Demonstration Projects]

Green Roofs Research Project - Australian Research Council Linkage Grant

BACKGROUND

In 2013 the IMAP Implementation Committee partnered in an ARC Linkage Grant with the University of Melbourne and Melbourne Water for further research on the measurable impacts of green roofs: "Mimicking natural ecosystems to improve green roof performance”. The research project outcomes will provide design, monitoring and management recommendations for Green Roofs, particularly in relation to stormwater quality and quantity, temperature (building energy efficiency) and improved biodiversity.

Dr Nick Williams, University of Melbourne updated the IMAP Committee on their research in February 2015 and 27 May 2016.

CURRENT PROGRESS

A Progress report was provided for the IMAP Annual Report. The University will be seeking a 6 month extension to their ARC grant.

Dr Nick Williams will present the groups findings to the IMAP Implementation Committee in February 2018

_________________________________________________________________________________________


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The IMAP projects continue to add value, deliver stronger relationships, practical solutions and strategic directions, and influence the liveability and sustainability

of the inner Melbourne region.


1 Report prepared by: Erika Russell, CoY; IMAP Executive Officer


Briefing Paper

Action 6.3 Managing Conflicts in Activity Centres - Definitions

____________________________________________________________________________________

BACKGROUND

1. This project has a history dating back to 2009. The original report to the IMAP Implementation

Committee was prepared by Bruce Phillips at the City of Yarra. The Executive Officer then provided a follow up report in 2011 (as the Project Team had disbanded) on work undertaken to address the cumulative effect of liquor licenses across the IMAP region.

2. Neither report addressed the outstanding action associated with this project regarding the variation in definitions between the planning legislation and liquor licensing legislation. This outstanding action proposed the preparation of a formal submission to the Secretary of the Department of Justice or the Department Secretary at DELWP.

3. The IMAP Implementation Committee has raised this matter on a number of occasions. The IMAP Executive Forum considered background to this Action at their meeting on 2 November 2017. They noted:

There are a lot of issues around applications for small cafes which become bars at night

It is a challenging issue, tension in the community results, and all Councils would have some involvement with this.

Is this an issue for the joint Councils or for individual submissions?

Better definitions would enable us to properly manage this issue.

4. The IMAP Executive Forum resolved that the City of Yarra, with support from City of Stonnington, prepare a project brief to explore what would be the outcome of a submission to the State Government.

DISCUSSION

5. The Background papers to this project were forwarded to Erika Russell, Senior Planner

(Community Health and Safety) at City of Yarra for comment. Her response is as follows:

“A lot has changed since all this started. In terms of some initial comments/thoughts:

a. Our opinion is that there may be little purpose in submitting something at this time when we are still waiting for the outcomes of the Liquor Control Reform Act 1998 (LCRA) review.

b. Submissions by Councils most likely touched on Definitions (including licence categories, and LCRA and P&E Act Definitions including those that relate to amenity and harm minimisation).

c. Yarra’s (and possibly others) submission to the LCRA review have raised concerns in

regards to Restaurant and Café licence compliance. The conditions relating to a Restaurant and Café licence (relating to the 75% seating requirement and predominant activity being the serving of meals for consumption on the premises at all times) are


2 Report prepared by: Erika Russell, CoY; IMAP Executive Officer

difficult to enforce and it appears that non-compliance is frequent. This ties in with the Definition concerns. Submissions would have also covered licence types and the need for these to be clearer and more reflective of what they are for.

d. Councils would also have put in submissions to the Smart Planning review (due 24

November) which proposes potential changes to when Council would consider 52.27 (which essentially may limit Council’s involvement for licenced premises in Commercial zones under certain circumstances, though these are not clear). It is likely that many Councils would be looking at use vs. sale and consumption of alcohol permit triggers (and what land use terms are now in section 1 where there could be value in these being part of section 2 e.g. tavern). This is also connected to Definitions, although less directly.

e. Many of the concerns raised by the IMAP Executive Forum relate to enforcement (in

addition to needing improved standard licensing conditions for this licence type). VCGLR/Police are aware of compliance issues for Restaurant and Café licence holders. The VCGLR have visited restaurants and cafes recently in Yarra to remind venues of their licensing obligations - and presumably elsewhere.

f. Also Councils should not be issuing planning permits for venues seeking a Restaurant

and Café licence type outside 11.00pm (ordinary hours) as good practice. Ensuring appropriate conditions on planning permits is also key (and in City of Melbourne, where there are more planning exemptions, the liquor referral process is in place).

g. Changes that have occurred since the original IMAP paper was written in 2009:

i. Tavern, hotel etc. section 1 is in use now. (There are no Business zones now;

they are now called Commercial zones. Quite a few Business zones were condensed into two Commercial zones.)

ii. Licence categories have changed (now restaurant and café, and late night categories are in place)

iii. Packaged liquor now needs a planning permit iv. VCGLR/Police referral authorities are now included in the planning process

(VCGLR is the determining authority) for post 1.00am applications v. An increase in patrons is a planning permit trigger vi. It is clear that 52.27 applies to amendments to permits.

h. It would be our recommendation that the IMAP Councils don’t do anything at this stage

until after the outcome of the LCRA review is known. (They are incrementally releasing findings and recommendations from early next year). They are definitely reviewing the relationship between liquor licencing and planning so it may be premature to submit something else at this stage. “

6. This recommendation has been supported by staff at the City of Stonnington.

RECOMMENDATION


a. Note this update on the process of reform of the legislation; and

b. defer consideration of further submissions on the liquor licensing and planning

Definitions until the outcome of the Liquor Control Reform Act 1998 (LCRA) review and Smart Planning review is known.


1 Working Group: L Saaroni CoY (Chair – Working Group); S. Barison, S Stanes (Yarra), T Khorram, D Taylor (Stonnington), M

Dalrymple (Maribyrnong), C Drummond, M Bilston (Melbourne), J Lenihan, A Denison, D Pritchard, L Nott (Port Phillip) Report prepared by: Lucy Saaroni


Briefing Paper

Protecting People in Crowded Places ____________________________________________________________________________________ BACKGROUND

1. At the IMAP Implementation Committee meeting of 25 August 2017, the Committee resolved:

17.1 That, in relation to the Federal Government’s recently released document “Australia’s Strategy for Protecting Crowded Places for Terrorism” it is recommended that relevant officers from the IMAP Councils meet with a view to forming a working group to review the document, share insights and identify opportunities for collaboration and report back to the next meeting.

2. A working group was subsequently formed. The working group met on 25 October 2017 to discuss the

strategy, its impacts on Council operations, and share current practices with a view to identify best practice options and opportunities for collaboration.

DISCUSSION

3. The Strategy has local government implications, particularly in the areas of event management, emergency management and urban planning.

Event Management:

4. The working group agreed that the Strategy’s templates and checklists for site security are a useful tool,

however, there is a broader gap that exists among the Councils around the application of a consistent, robust risk management assessment framework – particularly for the planning and conduct of public events.

5. Most Councils hire risk management consultants. The working group agreed that a shared panel

containing specialists – some with expertise in the area of counter-terrorism - would be useful for this purpose, as it was generally recognised that Council event managers are not necessarily qualified in risk management.

6. Compounding this issue is the fact that many community members applying for event permits are also

lacking skills, experience or qualifications in this area. The working group identified that there is room to improve Council event management processes, by creating a comprehensive, standardised risk evaluation tool that can be provided to community members wishing to apply for an event permit.

7. Any Council risk management assessment or activity (be it the construction of hard infrastructure in

preparation for an event, education campaigns or open space design specifications) needs to strike a balance between reasonably protecting a space from potential terrorist activity and ensuring the functionality and culture of the space remains. The working group identified that each Council will need to determine its own risk appetite – especially with regards to major or one-off events, where the procurement or placement of hard infrastructure, such as bollards, may be financially prohibitive.

8. The working group members commented that, since the publication of the Strategy, some Councils have

received requests from private organisations to supply bollards; other Councils have received requests to install bollards. The City of Port Phillip has decided to procure portable barriers for major events such as the St Kilda Festival and Pride March. At this stage, it is the only Council procuring additional and specific barriers for Council-led events.




Emergency Management:

9. To apply the Strategy to the area of municipal emergency management, the working group recognised the importance of aligning Council business continuity and emergency management plans and procedures. If they have not done so already, Councils need to ensure that activation of one does not jeopardise the other (e.g. Council staff need separate business continuity and emergency management teams; business continuity plans for services should consider how the service can continue in the event of a major municipal emergency such as a storm and whether some services will be in higher demand while they are also suffering loss of facilities, staff or utilities).

10. The working group identified the value in incorporating testing of terrorism-type events when exercising

emergency management and/or business continuity plans. The Cities of Melbourne, Stonnington and Port Phillip have done this already.

11. Council emergency management planning inherently gives consideration to protecting people from harm

and generally does not distinguish between hazards, as per the State Government doctrine of the ‘All Hazards, Broad Hazards” approach. There are a number of preventative measures already in place (refer to working group minutes – Attachment 1) from:

the use of CCTV, to

pre-screening staff checks,

the promotion of national security hotline information, and

local evacuation maps that show areas where mass gatherings occur or facilities where vulnerable people are likely to congregate.

12. The working group recognised that Councils are best placed to implement the Strategy through

education and reassurance campaigns and projects or programs that consolidate community connectivity and pride. This can take the form of:

promoting the safety and security planning for the city and events;

the provision of information to community on how to report suspicious behaviour;

training of Council staff on how to identify and respond to unusual or suspicious behaviour etc.

13. The City of Melbourne is relatively engaged in the counter-terrorism space already, having developed a specific Capital City Safety Plan, adopting a colour code system for internal messaging (similar to hospital codes) in the event of danger within a municipal facility. Staff from the City of Melbourne attend the Crowded Places Forum and will be sharing information back to the IMAP Councils in future, following their attendance at the forums.

Urban Planning and Design:

14. From a municipal design perspective, the Strategy is limited in that it focuses exclusively on crowd

protection. Councils also need to consider the protection of critical infrastructure if they seek to protect community members from the consequences of a terrorist attack. Similarly to emergency management, safety considerations are embedded systemically into urban design - such as access points, exits, crime prevention through environmental design. Counter-terrorism guidelines are already provided to municipalities regarding the design of community infrastructure. The working group agreed that any formal planning scheme amendments should be led by the State Government.

15. Another limitation of the Strategy with regards to its implementation in the urban planning and design

area is the definition of ‘crowded place’. Almost any open space, public road or event can become a crowded place. Another complication with the definition is that a place that is normally not a crowded place can be deemed a soft target or ‘crowded place’ at a single point in time, or on an ad hoc basis: for example, a public festival held on a site that is normally fairly empty. The working group determined that there were two types of crowded places: fixed/hard infrastructure versus event-specific. The key types of spaces in the IMAP Councils that are considered ‘crowded places’ are:




Fixed infrastructure

Tourist attractions

Shopping Centres

Shopping Strips

Momentary crowded places

Sporting Grounds

Major Parks

Major Roads (Anzac Day parades, White Night, Street Festivals, marathons, markets etc.)

Town Halls

16. Following a number of isolated security incidents during Council meetings, some Councils have

reviewed their site and procedural security for Town Halls and specifically for the conduct of Council meetings. The City of Yarra has applied the Crowded Places security audit and assessment tool to determine the suitability of one Town Hall for meetings. Other Councils such as City of Melbourne conduct bag checks and have security staff on site. Once again, each Council will need to determine its own risk appetite – especially with regards to investing in surveillance, hiring external security staff and venues.

RECOMMENDATION

17. That the IMAP Implementation Committee resolves to: (a) Create a panel of risk specialists for event management planning purposes that can be used by the

IMAP Councils and made available to community members wishing to apply for an event permit. The panel should contain a number of risk specialists with qualifications and experience in counter-terrorism and criminal activity. Qualifications for the panel of consultants to be developed in consultation with the Police.






(g) Councils nominate a CEO(s) to liaise with Federal and State police to implement recommendations a, b and c above.


1 Project Team: Dean Griggs (Team Leader), Leanne Mitchell, Victoria Sorbera, Sian Mulgrew (CoM); Anne Barton, Belinda Robson

(CoY), Lisa Stafford (CoS), Tara Frichitthavong, Malcolm Roberts-Palmer (CoMar), Mary McGorry, Danielle Fraser, Kate Incerti (CoPP). Report prepared by: Victoria Sorbera, Leanne Mitchell & Dean Griggs CoM


Briefing Paper

Consistent approach in the response to Homelessness - StreetCount 2018 ____________________________________________________________________________________ BACKGROUND

1. Strategy 3.6 of the Inner Melbourne Action Plan states:

“We will implement joint programs to improve the health, wellbeing and safety of the Inner Melbourne community. Opportunities include… Improving the coordination of accommodation and social support services for homeless people.”

In response to this strategy, in November 2017 the IMAP Implementation Committee identified and funded the project “Consistent approach in the response to Homelessness” in the IMAP three year implementation Program for 2017-18.

2. At the IMAP Communities Steering Group meeting of 9 February 2018, the Group resolved to propose a joint rough sleeper StreetCount, potentially on the same night, across member municipalities. The approximate cost of this would be City Of Melbourne contributing $60k, IMAP contributing $45k and the other Councils each contributing approximately $12k to $17k.

3. The aim of a StreetCount is to collect accurate and up to date information at a point in time about the extent of people sleeping rough in parks, streets and other areas of a municipality.

4. A joint StreetCount would create an inner-Melbourne baseline that could be used to:

improve program and response planning to address homelessness

strengthen IMAP relations with the homelessness service sector

improve understanding of the transient nature of rough sleepers

support IMAP advocacy.

5. The IMAP Executive Forum identified the need for the StreetCount to be part of a wider advocacy/communication framework that addressed:

service coordination

information sharing

communication and advocacy to the state government regarding their response (recognising that improved data from the StreetCount will help with this)

advocacy around the impacts of government social polices reducing support for vulnerable people

setting a baseline on numbers, movements etc. that can be used to assess if any differences have been made as a result of introduced programs.

DISCUSSION

6. The City Of Melbourne is currently preparing for its eighth StreetCount in June 2018. It conducts its count every two years. Over 100 trained volunteers walk around a pre-identified segment of the City of Melbourne pre-dawn, surveying or counting by observation people they encounter who are sleeping rough. The count area covers approximately 20 per cent of the municipality taking into account all known hot spots.

7. The City of Port Philip has also recently undertaken an inaugural StreetCount of its entire municipality. Both Councils’ experiences and learnings could contribute significantly to the proposed joint StreetCount through sharing of collateral and documentation, processes and systems as well as enabling economies of scale e.g. joint volunteer training and collateral.

8. Critical components for a successful StreetCount include – a. a dedicated council staff member managing the internal project logistics; b. relationships with community agencies working in homelessness; c. volunteers (at least 25 per cent skilled);


2 Project Team: Dean Griggs (Team Leader), Leanne Mitchell, Victoria Sorbera, Sian Mulgrew (CoM); Anne Barton, Belinda Robson

(CoY), Lisa Stafford (CoS), Tara Frichitthavong, Malcolm Roberts-Palmer (CoMar), Mary McGorry, Danielle Fraser, Kate Incerti (CoPP). Report prepared by: Victoria Sorbera, Leanne Mitchell & Dean Griggs CoM

d. intelligence on the local rough sleeping cohort; e. volunteer equipment and training; f. GIS mapping capability; g. human resources, and h. media/communications support.

9. The IMAP Council areas vary significantly in relation to geography, demographics, resources and relationships. A feasibility study commissioned on the joint count has recommended an appropriate methodology for each Council taking into account these factors.

10. Central management and delivery of the StreetCount by an external partner would be the most effective and efficient approach to conducting a combined count across the IMAP council areas. Organisations such as Launch Housing who have conducted previous StreetCounts and have extensive agency partnerships across the CBD and inner-regions could be well placed to deliver a coordinated IMAP StreetCount.

11. If progressing, an appropriate RFQ process for this contract needs to be undertaken as a matter of urgency with work to commence by 5 March 2017.

12. A proposal seeking funding from DHHS for all or part-thereof of the overall joint StreetCount project costs has been sent on behalf of the IMAP Councils.

RECOMMENDATION


a. Agree to a joint IMAP StreetCount being conducted in June 2018

b. Support the development of an ongoing homelessness advocacy approach that utilises the data and knowledge collected, should the joint IMAP StreetCount proceed.

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