agenda for the ordinary council meeting€¦ · social justice principles including equity access...

Agenda for the Ordinary Council Meeting

Date: 25 May 2016

Location: Bellingen Shire Council Chambers

Time: 9.00AM

COUNCIL ADVISES THAT ALL OR PART OF THE MEETING MAY BE AUDIO RECORDED BY COUNCIL

AGENDA

ORDINARY COUNCIL 25/05/2016

AGENDA


Council’s Vision Our vision for the future must encompass all aspects of

living and working in our shire, as well as ways in which we are connected beyond our borders – regionally, nationally and globally. Our vision is about protecting the pristine natural beautify of our environment and enhancing our prosperous and safe community where inclusiveness and sustainable living are embraced, so that creativity and cultural activity can flourish.

Council’s Corporate Values Respect and understanding of our community’s needs

Fairness and equity Stewardship Responsible decision-making Co-operative partnerships Pride in our community

Council’s Guiding Principles The principles of Ecologically Sustainable

Development including

Sustainable use

Integration

Inter-generational and intra-generational equity

Conservation of our biodiversity and ecological integrity

Internalisation of environmental sustainability costs

Social justice principles including

Equity

Access

Rights

AGENDA


HOW MEMBERS OF THE COMMUNITY CAN ENGAGE WITH COUNCIL AND HAVE THEIR SAY AT COUNCIL MEETINGS

Council has a commitment to providing members of the community with an opportunity to have input into Council's decision making. The Council's Code of Meeting Practice provides the avenue for members of the public to address Council on issues of interest or concern at the Ordinary Council Meeting. The process for public address is listed below:

ADDRESSING COUNCIL ON AN AGENDA ITEM:

If the matter is listed in the Council Business Paper, you can request to address Council by:

Completing the Request to Speak on an Agenda Item at a Council Meeting”, which can be obtained from Council’s front counter at 33-39 Hyde Street, Bellingen

Or by downloading it from Council’s website.

Or by emailing Council’s General Manager’s Office directly on [email protected]

PLEASE NOTE: Your request to address Council must be received by Council no later than 12.00pm on the day prior to the Council Meeting.

COUNCIL'S CODE OF MEETING PRACTICE SETS OUT THE FOLLOWING GUIDELINES FOR ADDRESSING COUNCIL:

Addresses will be limited to 5 minutes each with the Chairperson having the option of granting an extension of time in extenuating circumstances.

Council will permit only two (2) speakers "Supporting" and two (2) speakers "Opposing" the Recommendation contained in the Business Paper.

The use of PowerPoint presentations and overhead projectors is permitted as part of the deputation, provided that the speaker has made prior arrangements with the General Managers office at the time of booking their deputation.

Council’s Code of Meeting Practice can be found on Council’s website: www.bellingen.nsw.gov.au

mailto:[email protected]

http://www.bellingen.nsw.gov.au/

AGENDA


CONFLICT OF INTEREST 1 Councillors are under an obligation to disclose any interest they may have in any

matter before the Council and to refrain from being involved in any consideration or to vote on any such matter.

2 Councillors must disclose any interest in any matter listed in the Business Paper

fully and in writing prior to or at the opening of the meeting. 3 The nature of interest shall be included in the disclosure. 4 All declarations of interests shall be recorded by the General Manager. 5 Councillors shall immediately and during the meeting disclose any interest in

respect of any matter arising during the meeting which is not referred to in the Business Paper.

6 Any Councillor having an interest shall leave the meeting room and be out of sight of

the meeting and not participate in discussions or voting on the matter. 7 Senior staff are required to declare interests in a similar manner to Council.

AGENDA


BELLINGEN SHIRE COUNCIL

DISCLOSURE OF INTEREST AT MEETINGS

Name of Meeting:

Meeting Date:

Item/Report Number:

Item/Report Title:

I declare the following interest:

(name)

Pecuniary – must leave chamber, take no part in discussion and voting.

Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.

Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.

*(Definitions are provided on the next page).

For the reason that -

Signed Date

Council’s Email Address – [email protected] Council’s Facsimile Number – (02) 6655 2310

mailto:[email protected]

AGENDA


DEFINITIONS

(Local Government Act and Code of Conduct)

Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 section 442 and 443) A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable. The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451). Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature). If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.

It may be appropriate that no action is taken where the potential for conflict is minimal. However, council officials should consider providing an explanation of why they consider a conflict does not exist.

Limit involvement if practical (for example, participate in discussion but not in decision making or vice-versa). Care needs to be taken when exercising this option.

Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer).

Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).

AGENDA


AGENDA

1 APOLOGIES ......................................................................................................... 9

2 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST ................ 9

3 MINUTES ............................................................................................................... 9

4 MATTERS ARISING .............................................................................................. 9

5 PUBLIC ACCESS/PRESENTATIONS ................................................................... 9

6 RESILIENT ECONOMY ....................................................................................... 10

6.1 NEW LEASE AGREEMENT - ENTERPRISE TRAINING COMPANY LTD (ETC) ...................................................................................................................... 10

6.2 COUNCIL SUBMISSION - DRAFT NORTH COAST REGIONAL PLAN ............... 12

6.3 COFFS COAST TOURISM STRATEGIC PLAN 2020 ........................................... 24

6.4 UPGRADE OF THE PACIFIC HIGHWAY - PROPOSED URUNGA REST AREA ...................................................................................................................... 27

7 COMMUNITY WELLBEING ................................................................................. 31

7.1 PROFESSIONAL LIFEGUARD SERVICES 2015-2016 ANNUAL REPORT ......... 31

8 PLACES FOR PEOPLE ...................................................................................... 36

Nil

9 LIVING ENVIRONMENT ...................................................................................... 37

9.1 PROGRESSING SOLAR PHOTOVOLTAIC INSTALLATIONS ON COUNCIL'S LARGEST ELECTRICITY CONSUMING SITES ............................... 37

9.2 SHADE CLOTH COVER FOR THE NEW DORRIGO SEWERAGE TREATMENT PLANT ............................................................................................. 46

9.3 MINUTES - ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE - 10 MAY 2016 ................................................................................. 48

10 CIVIC LEADERSHIP ........................................................................................... 52

10.1 MAYORAL AND COUNCILLOR FEES 2016/17 .................................................... 52

10.2 DRAFT PROCUREMENT POLICY ........................................................................ 55

10.3 DEPUTY GENERAL MANAGER'S REPORT PROGRESS REPORT ................... 57

10.4 REPORT ON INVESTMENTS AS AT 30 APRIL 2016 ........................................... 64

10.5 QUARTERLY BUDGET REVIEW STATEMENT - PERIOD ENDED 31 MARCH 2016 .......................................................................................................... 69

10.6 PROPOSED ROAD CLOSURE AND OPENING PACIFIC HIGHWAY URUNGA ................................................................................................................ 71

10.7 LOCAL GOVERNMENT REFORM UPDATE - MAY 2016 ..................................... 73

11 CONFIDENTIAL MATTERS ................................................................................ 79

Nil

AGENDA


1 APOLOGIES

Nil

2 DECLARATION OF PECUNIARY AND NON PECUNIARY INTEREST

3 MINUTES Ordinary Meeting 27 April, 2016

4 MATTERS ARISING

5 PUBLIC ACCESS/PRESENTATIONS

AGENDA


Item 6.1

Re

silie

nt

Ec

on

om

y

6 RESILIENT ECONOMY

Item: 6.1

Subject: NEW LEASE AGREEMENT - ENTERPRISE TRAINING COMPANY LTD (ETC)

File/Index: Council Properties (Usage) ETC

Presented by: Brett Hannaford, Governance & Corporate Planning Officer

ALIGNMENT WITH DELIVERY PROGRAM (RE) RESILIENT ECONOMY (RE.1) We have meaningful work and vibrant businesses within our community. (RE.1.1) Our community has a diversity of businesses and new industries. (RE.1.1.0) Our community has a diversity of businesses and new industries - Other Activities.

RECOMMENDATION 1 That Council enter into a new lease agreement with the existing tenants Enterprise

& Training Company Ltd (ETC) for Shop 2, 15 Bowra Street, Urunga for a term of 2 years 3 months commencing 1 April 2016 with a further 2 year option commencing 1 July 2018.

2 That Council authorise the General Manager to prepare and sign a lease agreement

on behalf of Council

EXECUTIVE SUMMARY This report seeks Council approval to enter into a new lease agreement with existing tenants Enterprise & Training Company Ltd (ETC), 15 Bowra Street, Urunga, for a period of 2 years and 3 months. REPORT DETAIL Council owns and manages a group of eight shops in the Urunga CBD known as 7-15 Bonville Street, Urunga. Shop 2, also known as 15 Bowra St has a floor space of 61.32m2. The current tenants ETC, operate through funding agreements, and specifically requested their new lease term coincide with their funding period, as they are unable to commit beyond these periods. The company has proven to be a good tenant and it is recommended to agree with their request. The term proposed is two years and three months with an option for a further two years from 1/7/18 to 30/6/2020. A market rental appraisal has been undertaken by a local valuer with the recommended rental for the property being $1,103.03 per calendar month plus GST. Security/bond has

AGENDA


Item 6.1

Re

silie

nt

Ec

on

om

y

been set at a figure equivalent to one month’s rent, which represent standard industry practice for retail leases of this nature. BUDGET IMPLICATIONS Rental income is $1,103.03 per calendar month plus GST, with annual CPI increases for the initial lease period and a review to market rent on 1 July 2018. The previous rental income for this property was $1,060.93 per calendar month plus GST. Due to the category of business as retail, the cost of the preparation of the lease document will be at Council’s expense in accordance with Section 14(1) of the Retail Leases Act 1994.Cost of lease preparation is approximately $900. SUSTAINABILITY ASSESSMENT The Council owned commercial properties in the Urunga CBD provide for the operation of businesses and enhances the business precinct. It is also beneficial to the Council and to the local business sector that tenants occupy the building. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regard to the Community Engagement Strategy, it is considered that adopting recommendations in this report is appropriately categorised as having a Level 4 impact (i.e. Lower impact – Local) as the facility is a small business governed by the terms of the lease as well as Council regulations. Appropriate Level 4 Impact engagement was undertaken with the current tenants and the managing agent.

ATTACHMENTS Nil

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

Item: 6.2

Subject: COUNCIL SUBMISSION - DRAFT NORTH COAST REGIONAL PLAN

File/Index: Mid North Coast Regional Strategy

Presented by: Daniel Bennett, Acting Manager Land Use Services

ALIGNMENT WITH DELIVERY PROGRAM (RE) RESILIENT ECONOMY (RE.1) We have meaningful work and vibrant businesses within our community. (RE.1.1) Our community has a diversity of businesses and new industries. (RE.1.1.1) Execute the priorities and meet the targets contained within the Strategic Landuse Planning Program.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

RECOMMENDATION 1. That Council resolves to make a submission in response to the public exhibition of the

draft North Coast Regional Plan and that the submission notes the following comments and concerns

2. That Council requests that the composition of the Coordination & Monitoring Committee established to implement the Plan includes at least one representative from each Joint Organisation of Councils once established.

3. That Council advises the DP&E that it supports the inclusion of variation criteria for State & Regionally Significant Farmland.

4. That reference to the potential of run of river hydroelectricity projects is made in the discussion of potential sources of alternative or renewable energy under Direction 1.5 of the Plan.

5. That maps in the plan are amended to ensure that different colours for shading are consistently used to delineate different land features in the Plan, noting in particular the use of a common shade colouring for Biophysical Strategic Agricultural Land in Figures 6 & 7, and land identified as a World Heritage Area in Figure 1.

6. That Council requests that Urunga be included as a ‘’Town / Village’’ on all mapping within the draft Plan.

7. That Council advise the DP&E that it concurs with Figure 33: Urban Growth Area Map for Bellingen LGA as an accurate depiction of Councils current strategic land use planning and that it is supportive of its inclusion as an Appendix in order to allow for periodic amendment where necessary.

8. That Council advise the DP&E that it looks forward to working with the NSW Government to identify proposed urban land for inclusion in the urban growth areas to deliver a supply of housing, and that it has commenced investigations into a range of potential opportunities in the Repton and Urunga areas, in conjunction with recent infrastructure planning.

9. That Appendix A- Infrastructure Investigation Locations for Priority Land Release Areas is amended to include the South Urunga Area in Bellingen Shire with a Potential lot yield of 700 lots.

10. That Council advise the DP&E that the principle issue that Bellingen Shire has experienced with the development of land for housing supply and employment growth is the prohibitive upfront cost of infrastructure connections. The focus of the Plan on assisting existing high growth areas with infrastructure assistance will work against smaller areas such as Bellingen Shire in delivering a supply of land for residents within the Local Government Area. It will also frustrate the support role that the Plan suggests Bellingen Shire will provide to the Regional City of Coffs Harbour.

11. That Council notes the inclusion of all land identified in its Employment Lands Strategy as ‘’Proposed Employment Land’’ in the Plan, and looks forward to working with the DP&E to see the recommending zonings implemented as landowners work towards the development of this land.

12. That Council concurs with the observation made in Direction 5.1 of the Plan that the completion of additional sections of highway will improve opportunities to supply products to other markets, noting in particular the role that Bellingen Shire can provide in the supply of housing and employment land, and labour, to the Regional City of Coffs Harbour.

13. That Council notes the relative proximity of existing and possible future residential zones in Urunga and Repton to the CBD area of Coffs Harbour, in comparison to areas in Nambucca Shire and other satellite suburbs of Coffs Harbour such as Safety Beach to the north, and that this is considered in future deliberations regarding support for infrastructure projects.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

14. That Council considers the impending relocation of the Pacific Highway to the west of Urunga is likely to stimulate further greenfield and infill development in response to the improved amenity of the residential environmental and the reduced complexity and cost in constructing vehicular accesses.

15. That Council notes it’s concern that the Plan embeds a philosophy of preferential support to existing high growth areas, rather than acting as an enabler for areas with low growth rates, or ambitions for growth. This may not, in the long term, lead to sustainable local communities if state government support for infrastructure upgrades is progressively steered away from lower growth areas.

EXECUTIVE SUMMARY The draft North Coast Regional Plan (the Plan) is on public exhibition until 2 June 2016. The Plan has been prepared by the NSW Department of Planning & Environment (DP&E) on behalf of the NSW Government. The Plan has been reviewed with principle regard to the impact that it is likely to have upon Bellingen Shire. The Plan incorporates the land release recommendations of Councils Employment Lands Strategy and proposes to work with Council to identify additional urban land to meet the housing needs of the Shire. It is recommended that Council makes a submission to the DP&E in response to the public exhibition of the Plan and that this submission is comprised of the recommendations that have been made with respect to the 5 main goals included in the Plan. REPORT DETAIL Introduction The Plan has been developed to take the place of the existing Mid North Coast Regional Strategy. It is primarily a land use planning document rather than a whole of government plan for the North Coast. It will most frequently be used to guide future strategic land use planning undertaken by Council and the State Government, however the Plan also considers, in broad terms, issues of future infrastructure supply and service delivery that may be related to the growth forecasts contained in the Plan. The stated vision of the Plan is summarised as follows. ‘’The vision for the North Coast is for a sustainable future, centred on a prosperous community, healthy environment and attractive lifestyle choices.’’ To achieve the vision, five goals have been set and this report will address the matters of principle relevance to Bellingen Shire that are related to each of these goals. Commentary will also be provided on the proposed mechanisms for delivery of the Plan. The focus of this report is not to undertake an analysis of the overall scope and functioning of the plan across the whole of the region, noting that the North Coast Region now extends from Greater Taree Council in the south, to Tweed Heads Council in the north. This report will focus on the main ways in which Bellingen Shire is likely to be impacted by the Plan, or the degree to which the Plan provides for realisation of local planning strategies that have been undertaken, or will be undertaken by Council. Many of the actions contained within the Plan reflect existing policies with respect to development of land and do not require any further commentary within this report. Where it is considered necessary for Council to make comment on a particular aspect of the plan, a brief commentary will be provided and a recommendation will be proposed for inclusion in the submission made by Council.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

Delivering the Plan The main vehicle for delivery of the Plan is the undertaking of strategic land use planning work which will trigger the need to consider the policy directions contained within the Plan. For example, when Council reviews its Growth Management Strategy, the decisions made with respect to land release will need to reflect the strategic actions and direction that are contained within the Plan. In addition to this, the DP&E proposes that a formal Coordination and Monitoring Committee is assembled to provide a governance function for implementation of the Plan and potentially advocate for infrastructure support from government to assist with delivering the plans objectives. The proposed structure for the committee is detailed below.

The Plan proposes two Local Government Representatives determined by the Joint Regional Organisations of Councils, or Joint Organisations, once established. It is considered that this is an inadequate level of representation from local government which will be the tier of government most directly affected by the operation of the Plan. It is recommended that, as a minimum, there should be one representative from each Joint Organisation as a minimum on the Committee. Recommendation: That Council request that the composition of the Coordination & Monitoring Committee established to implement the Plan includes at least one representative from each Joint Organisation of Councils once established.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

Goal 1 – A natural environment and aboriginal heritage that is protected and landscapes that are productive The Directions and Actions contained in this section of the Plan propose no significant departure from the existing policy framework that exists in the North Coast Region, or within Bellingen Local Environmental Plan 2010 (BLEP 2010). The Plan introduces criteria to allow for minor variations to land mapped as state or Regionally Significant Farmland and this is considered to be a desirable outcome. In the preparation of Councils Employment Lands Strategy, it became evident that the rigid application of this boundary was unnecessarily restrictive in certain circumstances. It denied local communities a legitimate opportunity to trade off a resource that exists in abundance throughout the LGA for a resource that is unsustainably scarce (ie: employment lands) in the vicinity of Bellingen. Recommendation: That Council advises the DP&E that it supports the inclusion of variation criteria for State & Regionally Significant Farmland Criteria. The Plan has minor impact in Bellingen Shire in terms of the identification of potential mineral resources, or policy statements regarding their future use and / or exploitation. Bellingen Shire does not possess the geology that is necessary for coal seam gas extraction and a ‘’potential mineral resource area’’ identified at Wild Cattle Creek has been previously and consistently notified to Council as part of the NSW Mineral Audit (periodically undertaken by the Department of Mineral Resources). It is however noted that Direction 1.5 of the Plan (Deliver economic growth through sustainable use of , and access to, mineral and energy resources) neglects to mention the potential for ‘’run of river’’ hydroelectricity projects, such as those currently being explored on the Dorrigo Plateau. It is recommended that explicit reference is made in the Plan to the potential value of this resource. Recommendation: That reference to the potential of run of river hydroelectricity projects is made in the discussion of potential sources of alternative or renewable energy under Direction 1.5 of the Plan. The Plan maps areas of World Heritage Significance within Bellingen Shire and also maps areas of Biophysical Strategic Agricultural Land. There is a mapping discrepancy in the Plan that utilises the same the colour of shading for Biophysical Strategic Agricultural Land in Figures 6 & 7, and land identified as a World Heritage Area in Figure 1. It is recommended that maps in the plan are amended to ensure that different colours for shading are consistently used to delineate different land features in the Plan Recommendation: That maps in the plan are amended to ensure that different colours for shading are consistently used to delineate different land features in the Plan, noting in particular the use of a common shade colouring for Biophysical Strategic Agricultural Land in Figures 6 & 7, and land identified as a World Heritage Area in Figure 1.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

Goal 2 – Focus growth opportunities to create a great place to live and work The Plan nominates a hierarchy of settlements within the region and adopts a strategic position that existing high growth areas will continue to be the principal focus of government investment and attention given their role as drivers of economic growth. The hierarchy, as it relates to Bellingen Shire and surrounding localities, is as follows.

Bellingen & Dorrigo are mapped as ‘’Town / Village’’. (So too are Nambucca, Macksville & Woolgoolga in neighbouring LGA’s)

Lismore, Grafton & Taree mapped as ‘’Regional Centres’’

Tweed Heads, Coffs Harbour & Port Macquarie mapped as ‘’Regional Cities’’ It is noted that Urunga is not mapped as a ‘’Town / Village’’, however there is no obvious functional reason as to why this should be the case. Although there does not appear to be any obvious advantage or disadvantage to being recognised as a ‘’Town / Village’’, It is recommended that Urunga be included as a ‘’Town / Village’’ on all mapping within the draft Plan. Recommendation: That Council requests that Urunga be included as a ‘’Town / Village’’ on all mapping within the draft Plan. The functional role of Bellingen Shire in the Plan appears to be as a supporting player to the continued growth and functioning of the regional city of Coffs Harbour. This functional relationship is depicted in the following schematic extracted from the Plan.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

The principle tool used by DP&E to focus growth opportunities is the use of the ‘’Urban Growth Area’’ map. The map, as it relates to Bellingen Shire, is depicted below.

The map, as proposed within the draft Plan, represents the current extent of land zoned R1 – General Residential in the towns and villages of the Shire and includes all of the land identified by Council as future employment lands in its Employment Lands Strategy. The map is included as an Appendix to the Plan (Figure 33: Urban Growth Area Map for Bellingen LGA) ,which is considered desirable in terms of allowing for ease of amendment in the event that Council considered additional growth areas in its strategic landuse planning program. It is recommended that Council advise the DP&E that it is supportive of the map as it currently stands and is supportive of its inclusion as an Appendix in order to allow for periodic amendment where necessary. Recommendation: That Council advise the DP&E that it concurs with Figure 33: Urban Growth Area Map for Bellingen LGA as an accurate depiction of Councils current strategic land use planning and that it is supportive of its inclusion as an Appendix in order to allow for periodic amendment where necessary

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

Goal 3 – Housing choice, with homes that meet the needs of changing communities. The Plan identifies that Bellingen Shire will need an additional 250-300 additional dwellings by 2031, however also identifies that Bellingen Council may not have sufficient capacity in its Urban Growth areas to achieve a 20yr supply of housing. It is noted that the Urban Growth Area Map included in the discussion of Goal 2 depicts no areas within Bellingen Shire that are mapped as ‘’Proposed Urban Land’’. Accordingly, Action 3.1.1 of the Plan proposes that; The NSW Government will:

Work with Byron & Bellingen Councils to identify proposed urban land for inclusion in the urban growth areas to deliver a supply of housing.

It is pleasing to see such a commitment from the NSW Government, particularly in light of recent investigations that have been undertaken by Council as part of an investigation into the sewering of key precincts within the coastal area, and an application for federal grant funding to assist with its completion. This has investigated the potential for residential redevelopment in the Repton area, as well as potential extensions to the growth boundaries in the Sth Urunga area. This has not yet progressed to any formal proposal for presentation to Council, however it is appropriate to consider it as part of a broader investigation into future infrastructure capacities and as part of Councils review of its Growth Management Strategy, which is scheduled for completion during the 2016-17 financial year. It is therefore recommended that Council advise the DP&E of its willingness to work with them on identifying proposed urban lad for inclusion in the urban growth areas. Recommendation: That Council advise the DP&E that it looks forward to working with the NSW Government to identify proposed urban land for inclusion in the urban growth areas to deliver a supply of housing, and that it has commenced investigations into a range of potential opportunities in the Repton and Urunga areas, in conjunction with recent infrastructure planning. The lack of land identified as ‘’proposed urban land’’ in Bellingen Shire is not indicative of a lack of forward planning for the Shire, but reflects the significant areas of land that were moved out of this category and rezoned by Council as part of the implementation of BLEP 2010. For example, Council recently compiled statistics for the DP&E as part of the 2014-15 Housing & Land Monitor Project, which confirmed the following areas of vacant land within the existing Urban Growth Areas, and the number of lots released, for the following localities in the 2014-15 financial year.

R1 General Residential Locality

Remaining vacant zoned land (ha) 2014-15

Lots released 2014-15

Bellingen 69.6 8

Dorrigo 86.9 1

Urunga 87.8 3

Other R1 (eg: Raleigh etc...)

30.1 2

This table clearly illustrates that Council has zoned significant areas of land for residential development within the existing Urban Growth area boundaries, however these have failed to progress towards any significant redevelopment in the six years since the

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

adoption of BLEP 2010. Advice from relevant landowners is that upfront infrastructure extensions and connections have made the development of land economically unviable. Council has unsuccessfully attempted to obtain infrastructure funding to assist with unlocking these land parcels as part of the Urban Activation Precincts funding program that was run by the NSW Government in July 2012. Appendix One of the Plan identifies those areas of land within the North Coast Region that are considered to be infrastructure investigation locations for priority land release areas. This is reprinted below.

The omission of any land from Bellingen Shire is disappointing, and reflects the bias of the Plan towards rewarding existing high growth areas with further support. The DP&E advise that there was a 1000 lot threshold for inclusion in the Appendix, however the Valla Urban Growth Area in Nambucca Shire has made the list with only 800 lots. The lack of any land identified in Coffs Harbour Shire is notable, as is the fact that Bellingen Shire is better positioned, in terms of proximity, to supply housing and employment land to support the ongoing growth of the regional city. A recent Development Application approved for a 240 lot residential subdivision at Sth Urunga by the Northern Joint Regional Planning Panel in May 2016 is part of a potential

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

700+ lots within this locality and it is considered that the closer functional relationship that Urunga will have with the regional city of Coffs Harbour, as this precinct develops, warrants its recognition as a priority land release areas for infrastructure investigation. Recommendation: That Appendix A- Infrastructure Investigation Locations for Priority Land Release Areas is amended to include the South Urunga Area in Bellingen Shire with a Potential lot yield of 700 lots. That Council advise the DP&E that the principle issue that Bellingen Shire has experienced with the development of land for housing supply and employment growth is the prohibitive upfront cost of infrastructure connections. The focus of the Plan on assisting existing high growth areas with infrastructure assistance will work against smaller areas such as Bellingen Shire in delivering a supply of land for residents within the Local Government Area. It will also frustrate the support role that the Plan suggests Bellingen Shire will provide to the Regional City of Coffs Harbour. Goal 4 – A prosperous economy with services & infrastructure The Plan identifies land recommended by Council in its Employment Lands Strategy as ‘’Proposed Employment Land’’. This is an outcome that Council advocated for throughout the development of the draft Plan and it removes a major potential obstacle to the eventual development of the identified land for employment generating purposes. This section makes explicit reference to the identification of opportunities to expand visitation to regionally significant nature based tourism areas such as Dorrigo National Park. It also suggests that towns such as Bellingen are appropriate for smaller scale sustainable, nature based and coastal tourism accommodation that should be high quality and showcase the natural environment. At this stage, there is no need to amend Councils existing LEP to give effect to these aspirations which are generally permitted with consent in relevant zones. Many of the other Directions & Actions (eg: education, health) within this section are essentially State Government investment decisions that Bellingen Shire Council has limited ability to influence via the land use planning system. Recommendation: That Council notes the inclusion of all land identified in its Employment Lands Strategy as ‘’Proposed Employment Land’’ in the Plan, and looks forward to working with the DP&E to see the recommending zonings implemented as landowners work towards the development of this land.’’ Goal 5 – Improved transport connectivity and freight networks The Directions & Actions within Goal 5 have limited relevance to Bellingen Shire from a land use planning perspective. Council has not advocated for a Highway Service Centre site within the LGA and has not identified land with explicit potential to operate as a freight transport facility. It is however worth emphasising the stimulatory impact that the highways relocation is anticipated to have on the Urunga property market as the amenity of the locality improves, and formerly onerous access requirements to the existing highway alignment revert to local standards.

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

It is also considered that the improved connectivity that has been identified between the LGA and the regional city of Coffs Harbour has not been reflected in the selection of priority infrastructure investment locations, as previously discussed. It is recommended that Council makes a submission noting the anticipated benefits that will accrue to Bellingen Shire from the highway relocation and the degree to which this is predicted to further stimulate local growth. Recommendation: That Council concurs with the observation made in Direction 5.1 of the Plan that the completion of additional sections of highway will improve opportunities to supply products to other markets, noting in particular the role that Bellingen Shire can provide in the supply of housing and employment land, and labour, to the Regional City of Coffs Harbour. That Council notes the relative proximity of existing and possible future residential zones in Urunga and Repton to the CBD area of Coffs Harbour, in comparison to areas in Nambucca Shire and other satellite suburbs of Coffs Harbour such as Safety Beach to the north, and that this be considered in future deliberations regarding support for infrastructure projects. That Council considers that the impending relocation of the Pacific Highway to the west of Urunga is likely to stimulate further greenfield and infill development in response to the improved amenity of the residential environmental and the reduced complexity and cost in constructing vehicular accesses. BUDGET IMPLICATIONS Although the DP&E have advised that the Plan is not an infrastructure strategy, it is most likely that the planning outcomes that envisaged for different localities in the Plan will be considered by the NSW Government when making decisions as to where to invest, or assist with provision of infrastructure. The most direct opportunity in the Plan for Council to become eligible for assistance with infrastructure supply appears to be via inclusion in Appendix A - Infrastructure Investigation Locations for Priority Land Release Areas. An appropriate recommendation has been made regarding this matter. A range of indirect opportunities also exist for Council derive an improved budget outcome via the Regional Growth Plan process. For example, the intention of the DP&E to work with Council to identify land for inclusion in the urban growth areas may result in an improved uptake of zoned land, and an increased ability for Council to derive rating income following its subsequent development. SUSTAINABILITY ASSESSMENT It is not considered that the Plan represents a significant departure from the existing policy framework (eg: the Mid North Coast Regional Strategy, Bellingen Local Environmental Plan 2010) in terms of the potential development of land with environmental constraints. It is considered that the Plan embeds a philosophy of preferential support to existing high growth areas, rather than acting as an enabler for areas with low growth rates, or ambitions for growth. There is a concern that this may not in the long term lead to sustainable local communities if state government support for infrastructure upgrades is

AGENDA


Item 6.2

Re

silie

nt

Ec

on

om

y

progressively steered away from lower growth areas. It is recommended that Council advise the DP&E of this concern. Recommendation: That Council notes it’s concern that the Plan embeds a philosophy of preferential support to existing high growth areas, rather than acting as an enabler for areas with low growth rates, or ambitions for growth. This may not, in the long term, lead to sustainable local communities if state government support for infrastructure upgrades is progressively steered away from lower growth areas. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. As the Plan is a State Government Document, Council was not required to develop an engagement strategy. It is noted though that the State government have undertaken a comprehensive engagement process for the duration of the exhibition period, and that Council staff were involved in providing ongoing feedback to the DP&E during the development of the draft Plan. Representatives from the DP&E attended a Councillor workshop held at Bellingen on 4 May 2016 where a short presentation was followed by an opportunity to ask questions of key staff.

ATTACHMENTS Nil

AGENDA


Item 6.3

Re

silie

nt

Ec

on

om

y

Item: 6.3

Subject: COFFS COAST TOURISM STRATEGIC PLAN 2020

File/Index: Economic Development Planning/Tourism Strategic Plan

Presented by: Michael Grieve, Manager, Economic & Business Development

ALIGNMENT WITH DELIVERY PROGRAM (RE) RESILIENT ECONOMY (RE.2) We have balanced sustainable tourism. (RE.2.3) Our tourism providers strive for sustainable operations. (RE.2.3.1) Represent the aspirations of the community as expressed in the Community Vision as opportunities are identified.

RECOMMENDATION That Council endorse the Coffs Coast Tourism Strategic Plan 2020.

EXECUTIVE SUMMARY This report presents the Coffs Coast Tourism Strategic Plan 2020 (the Plan) for Council’s final edorsement. The Plan was commissioned and paid for by Coffs Harbour City Council. The Coffs Coast includes the Local Government Areas (LGAs) of Coffs Harbour City Council and Bellingen Shire Council. Council endorsed the draft Plan at their February meeting and resolved to place the Plan on public exhibition for a thirty day period. Only one submission was received by Council from within the Bellingen Shire regarding the plan which is outlined below. Several submissions were received from within the Coffs Harbour LGA and these issues have been detailed in a separate attachment. REPORT DETAIL In 2015, Coffs Harbour City Council negotiated with the Tourism Coffs Coast Board to form a new tourism committee to service the Coffs Coast. The Destination Coffs Coast Management Committee is the new industry association for the Coffs Coast Region and has four representatives from the Bellingen Shire on the Board. The representatives are: Cr Steve Klipin, Michael Grieve, Manager Economic and Business Development, Shire Chamber Representative Yvonne Wynen and Industry Representative Brad Shields from NSW Crown Holiday Parks. Over recent years, the association had struggled with retaining and attracting members. One reason for this was the confusion over the role the Association played compared with that of Coffs Coast Marketing (which is a unit of Coffs Harbour City Council). The new Destination Coffs Coast Committee was formed in July 2015. The Committee’s first objective was to develop a strategic plan for tourism. Coffs Harbour City Council provided a budget of fifty thousand dollars. Consultants were engaged to write the plan. A high level of industry engagement and research was undertaken as part of the planning process. For the Bellingen Shire, this included information sessions in Urunga, Bellingen, Dorrigo and interviews with Council staff, Councillors and industry operators.

AGENDA


Item 6.3

Re

silie

nt

Ec

on

om

y

The Plan is a significant achievement. It is unique in that it covers two LGAs. The draft Plan considers existing planning documents from both councils. For example, the Bellingen Shire’s Community Vision 2030 and the Bellingen Shire Council’s Economic Development and Tourism Plan 2015-2020. The Plan also had to consider two distinct destinations and cultures. The new plan provides considerable benefit to tourism stakeholders in the Bellingen Shire. It provides a clear direction for tourism management and marketing for the Coffs Coast for the next five years. In addition it builds a closer alignment and better working relationship between the two LGAs. Under our Fit for the Future commitments, the Plan is a good example of regional collaboration. Both partners have worked together, and pooled resources for the benefit of their respective organisations and the industry. The Plan will provide Bellingen Shire Council with a greater level of assurance on how our annual marketing contribution of $30,000 is expended on tourism marketing. It also improves our prospects to attract investment and increases industry engagement on a number of levels. These benefits will be realised without any additional cost to Bellingen Shire Council. It should be noted that this plan does not limit Bellingen Shire Council in any way on how it currently supports our local tourism industry. For example, Bellingen Shire Council will still undertake activities that promote the unique aspects of this destination separate from the Coffs Coast brand. This position was clearly expressed from local operators during tourism workshops held in 2014. Similarly, Bellingen Shire Council will not promote or support Coffs Coast events and activities that are not aligned with our community vision. SUBMISSION FROM PUBLIC EXHIBITION PERIOD - BELLINGEN SHIRE

Issue Action Comment

Plan should mention more Dorrigo Festivals

Two additional Dorrigo festivals were included

Input was via verbal submission from Cr Harrison

SUBMISSION FROM PUBLIC EXHIBITION PERIOD - COFFS HARBOUR CITY COUNCIL – see Attachment B BUDGET IMPLICATIONS Council currently contributes $30,000 annually from its Tourism and Advertising budget to Coffs Harbour City Council to market the Coffs Coast and Bellignen Shire on our behalf. Strategies within the new plan can be undertaken within existing budgets and using exisitng resources. SUSTAINABILITY ASSESSMENT The Coffs Coast Tourism Strategic Plan 2020 promotes economic wellbeing for the Shire. This document has a key focus on developing a sustainable tourism industry. It has a primary focus on tourism management as well tourism marketing. Tourism Management considers impacts on natural and built environments. It aims to create a symbiotic relationship between the host environment and the visitors it attracts. The Plan strenghtens the working relationship between Coffs Harbour City Council and Bellingen Shire Council. One positive aspect of this partnership is that there will be a closer alignment and consideration of each others limitations and priorities. For example, there is now a hightened awareness by Coffs Council and the Coffs Coast on the significant pressure being experienced at The Promised Land from increasing visitation. This translates into a more united resolve in regard to promotion of the area.

AGENDA


Item 6.3

Re

silie

nt

Ec

on

om

y

ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 1 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, The Plan was supported by the following actions: extensive industry and community consultation were undertaken as part of the planning process. In addition, this Plan was placed on public exhibition for 30 days.

ATTACHMENTS 6.3.A Coffs Coast Tourism Strategic Plan 2020 6.3.B Submission from Coffs Harbour LGA

AGENDA


Item 6.4

Re

silie

nt

Ec

on

om

y

Item: 6.4

Subject: UPGRADE OF THE PACIFIC HIGHWAY - PROPOSED URUNGA REST AREA

File/Index: Information Report - Proposed Urunga Rest Area

Presented by: Matt Fanning, Deputy General Manager Operations

ALIGNMENT WITH DELIVERY PROGRAM (RE) RESILIENT ECONOMY (RE.1) We have meaningful work and vibrant businesses within our community. (RE.1.4) We have the public infrastructure to appropriately support business activity. (RE.1.4.0) We have the public infrastructure to appropriately support business activity - Other Activities.

RECOMMENDATION That:

1. Council note the update on the proposed Rest Area at Urunga and particularly note that: a) NSW Roads and Maritime Services has agreed to contribute up to $250,000

towards construction of the site however the initial estimate for the site works will exceed $750,000No business case or feasibility study has been prepared to demonstrate any benefits for the development of a Urunga Rest Area.

b) The Nambucca Heads Travel Centre has been announced. This will provide a valuable platform for tourism promotion for both north and south bound traffic than the proposed Lay-by.

c) Council has not committed to any funding for capital or operational works for this project in its Long Term Financial Plan.

d) A Business Case or Feasibility Study has not been prepared for the proposed Urunga Lay-By.

2. Given the unfunded amount of in excess of $500,000 for the construction of the

Lay-By area, Council advise the Urunga Mylestom Chamber of Commerce that it is not in a position to contribute any funds toward the construction, development and ongoing operational costs or such a site for the reasons outlined in the report and in particular financial sustainability considerations.

3. That the existing proposed Lay-by site be relinquished, levelled and landscaped as

part of the Pacific Highway Upgrade works and that RMS be requested to develop and implement with its existing funding commitment of $250,000 a Placemarking Strategy for both Urunga and the Waterfall Way to promote visitation and tourism.

4. Council advise the Urunga Mylestom Chamber of Commerce of its decision.

AGENDA


Item 6.4

Re

silie

nt

Ec

on

om

y

EXECUTIVE SUMMARY Over coming months, Council will be required to consider a number of implications in relation to the upgrade of the Pacific Highway. These include road (old highway) ownership and maintenance, the location of the Visitor Information Centre at Urunga and the request from Urunga Mylestom Chamber of Commerce (UMCC) for a proposed Lay-by on the Highway. The purpose of this report is to provide an update on the Urunga Mylestom Chamber of Commerce’s request for a Lay-By adjacent to the Waterfall Way interchange (southbound). The matter of the Visitor Information Centre at Urunga was the subject of a previous report to council. Handover from RMS of the current Pacific Highway to Council is programmed for 31 December 2016 and will be the subject of further briefings and reports to council. REPORT DETAIL At a meeting between NSW Roads and Maritime Services (RMS), Council and the UMCC on 11 January 2013, RMS committed to provide a site at the northern end of the eastern exit at the Waterfall Way interchange for a rest area (at the request of the UMCC). After close consideration of available options, this location was the preferred choice of the UMCC who are of the view that it is essential to establish a rest area in close vicinity to the Urunga Township, that a new rest area can facilitate the continuation of Driver Reviver services and also provide a platform for tourism promotion for Urunga, Bellingen Shire and the Waterfall Way. On 26 March 2014, a meeting was held with RMS, UMCC and Council to discuss stakeholder roles, responsibilities and how the rest area might be funded. RMS stated that they could undertake the initial construction work for the rest area. This would include entry and exit road works, grading a level pad of land and providing retaining earthworks. In April 2014, based on a commitment from RMS that they would fund the construction of the layby, and requests from the UMCC, Council resolved as follows: That council:

a. Note the concept plans for the proposed rest area at Urunga;

b. Note the contribution of RMS to this site in relation to entry/exits and levelling the area; and

c. Agree to assuming ownership of the rest area site once the bypass is completed; and

d. Work with the Urunga Mylestom Chamber of Commerce, other Chambers, the RMS and other organisations to assist in the development of the site.

Since that time detailed specifications for the construction of the site and associated detailed costing indicates that the value of the work for basic construction is approximately $750,000. This estimate would be subject to final geotechnical and pavement design specifications. RMS has committed $250,000 towards the construction of the Rest Area, leaving a shortfall of $500,000. In so saying it should also be noted that pavement design, public amenities or power did not form part of this initial estimate which would result in significant higher project costs depending on the form of the public amenities and final pavement design. Ongoing operational costs would also need to be taken into account. For example, power and waste services.

AGENDA


Item 6.4

Re

silie

nt

Ec

on

om

y

A concept design and site map of the proposed Lay-By is presented with this report. UMCC anticipate that the site would (eventually) include the following:

sealing the area

connecting power for lighting

establishing curb and guttering

constructing toilets and septic tank

building a shed

providing sheltered picnic tables and chairs

providing a tank and connecting water

supply of garbage bins and on-going services

tourism promotion signage. In December 2014, there was a discussion between the UMCC and Council in relation to the preparation of a business case for the Lay-By proposal. The purpose of the Business Case was to prove up the concept and need for such a facility and outline the responsibilities for the site construction, development and ongoing management and maintenance, as well as outline how each component would be funded. Council has by resolution (April 2014) agreed to take on ownership of the site and assist the UMCC in the development of the site but has not committed any funding or any resources to such a project. This asset has not been included in the Long Term Financial Plan. The April 2014 resolution of council was based on the information available at the time which included a commitment from RMS for the construction of the site. Since that time, the Nambucca Heads Travel Centre has been announced which far exceeds the proposal sought by the UMCC. A concept for the Nambucca Heads Travel Centre is Attachment C. This development and the fact that the Council has not allocated funds in its long term financial plan and that the business case has not been developed is cause for council to reassess its original resolution. Further it is important that Council consider its recent Fit for the Future assessment and adopted Long Term Financial Plan which looks for council to address its current infrastructure backlog before building or taking on ownership of any new assets. Council also needs to consider depreciation if it includes a new asset in its portfolio. Recent discussions with RMS have flagged the idea that the RMS commitment of $250,000 may be better utilised toward gateway or placemarking signage which could be used to promote tourism and towns previously serviced by the Pacific Highway. A sample place marking sign has been attached for consideration – Attachment D. This report recommends that the proposed Lay-By site be relinquished; and levelled and landscaped as part of the PAC works and that RMS be requested to develop and implement with its existing funding commitment of $250,000 a placemarking strategy for both Urunga and the Waterfall Way to promote visitation and tourism. BUDGET IMPLICATIONS If the layby area is built, RMS has indicated that it would be part of the negotiated hand over of local roads to Council once the highway is bypassed. RMS has committed $250,000 towards construction costs of the rest area.

AGENDA


Item 6.4

Re

silie

nt

Ec

on

om

y

It should be noted that no pavement design, public amenities or power formed part of this initial estimate of $750,000 which would result in significant higher project costs depending on the form of the public amenities and final pavement design. Council has not set aside capital or operational funds for this project in its Long Term Financial Plan. SUSTAINABILITY ASSESSMENT There are potentially both social and economic benefits associated with the proposed Lay-By. The degree to which these benefits might arise would be dependent on surrounding or competing facilities. The announcement of the Nambucca Heads Travel Centre would significantly affect any business case for this proposal. In addition, The NSW Department of Planning and Environment has given a commitment through the draft North Coast Regional Plan (that is currently on public exhibition) that tourist information services should be provided for, through any new service/travel centre development on the Pacific Highway. Council is under increasing financial pressure to renew and maintain existing assets. A new asset that includes: public amenities, powered lighting and provision of waste services as well as ongoing maintenance costs will affect council’s operational, capital budgets and depreciation thereby affecting overall financial sustainability. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. In this regard this proposal by the UMCC has been the subject of previous detailed engagement with the UMCC, Councillors, council staff and RMS.

ATTACHMENTS 6.4.A Proposed Design Urunga Layby 6.4.B Proposed Location Urunga Layby 6.4.C Nambucca Heads Travel Centre 6.4.D Place marking Sign

AGENDA


Item 7.1

Co

mm

un

ity W

ellb

ein

g

7 COMMUNITY WELLBEING

Item: 7.1

Subject: PROFESSIONAL LIFEGUARD SERVICES 2015-2016 ANNUAL REPORT

File/Index: Service Provision/Recreation and Cultural Services/Beach Patrols/Recreation

Presented by: Alison Pattinson, Manager Community Wellbeing

ALIGNMENT WITH DELIVERY PROGRAM (CW) COMMUNITY WELLBEING (CW.4) We are connected, safe and healthy with a strong sense of community. (CW.4.3) We have the programs, services and infrastructure to ensure a safe community. (CW.4.3.0) We have the programs, services and infrastructure to ensure a safe community - Other Activities.

RECOMMENDATION That Council receive and note the report on Professional Lifeguard Services 2015-16 Annual report.

EXECUTIVE SUMMARY Australian Lifeguard Service (ALS) provides a contract professional Lifeguard Service to Bellingen Shire’s two main beaches, Hungry Head at Urunga and North Beach at Mylestom. This report provides a summary of lifeguard activity over the 2015-2016 year. The professional service complements the volunteer service provided on a consistent basis by the Surf Life Saving Association clubs adjacent to the two beaches. REPORT DETAIL ALS utilise the vehicles and equipment available at the clubs in their provision of service. Council assists the provision of this equipment by providing a financial contribution to each club. The season highlights identified by ALS in their report were: Beach Visitation 17,348 people were recorded visiting Bellingen patrolled

beaches Prevention 3,970 preventative actions ‘Preventative actions’ are defined as when lifeguards advise swimmers that they are swimming in a dangerous location or swimming outside the flags or when lifeguards proactively provide other safety advice. Such proactive measures are typically undertaken when swimmers are in danger of getting into a hazardous situation, a prudent method of lifeguarding.

AGENDA


Item 7.1

Co

mm

un

ity W

ellb

ein

g

Rescues 4 significant rescues ‘Significant Rescues’ are defined as when lifeguards render assistance to swimmers who find themselves in difficult situations. Potentially the response from lifeguards can result in the saving of life. First Aid 13 first aid treatments Miscellaneous Duties 239 actions ‘Miscellaneous actions’ includes action on advising or warning craft riders and dog/animal owners when in inappropriate locations, directing cleanup of littering, bikes or motor vehicles in appropriate locations, advising hazards such as glass on beach. Public Relations 3,442 cases of providing information and advice to the public Beach closed hours Lifeguards are required to record the duration that beaches are closed over the course of the day in the daily logs. Below is an overall summary of the beach closed reasons and hours during Lifeguard patrols: Reason Hungry Head North Beach Dangerous Surf 28.5 51.66 Lightning 3.33 1.5 TOTAL 31.83 hours 53.16 hours SERVICE SUMMARY The 2015/16 season brought mixed weather conditions to the Bellingen Shire Council beaches. The beginning of January saw unfavourable conditions with heavy rain and large swells. Leading into mid-January and February the weather was very dry with warmer temperatures across the region. The above average temperatures later in the season saw healthy beach attendance across the Bellingen Shire beaches. North Beach was the most visited beach in the area with over 9,737 people visiting the beach with 7,611 visitors at Hungry Head. Although attendance figures were down by 725 visitors overall North Beach saw an increase in attendance by 1,713 visitors.

Beach

Rescues

Preventative Actions

First Aid Treatments

Miscellaneous Duties

Public Relations

Attend-ances

Hungry head

0 1,221 6 66 1,198 7,611

North Beach

4 2,749 7 173 2,244 9,737

TOTAL

4

3,970

13

239

3,442

17,348

The increase in attendance at North Beach is likely to be contributing factor to the increased number of rescues (4) at this location. All 4 rescues on Bellingen Shire beaches

AGENDA


Item 7.1

Co

mm

un

ity W

ellb

ein

g

were conducted at North Beach and were conducted during the summer holidays when attendance was at its peak. The number of first aid incidents that lifeguards were required to undertake has however been reduced from 17 in 14/15 to 13 this season as we have seen the number of preventive actions taken by the lifeguards increase this season VALUE OF SERVICE PricewaterhouseCoopers (PWC) Australia undertook research into the value of NSW lifeguards and volunteer lifesavers in 2014/15. The value of lives saved and injuries avoided through Surf Life Saving can be allocated to three main classifications, including avoided drowning deaths, permanent incapacitations and minor injuries. The report found the following statistics were relevant in the absence of any lifesaving service being provided: • 5% of all significant rescues would have resulted in a drowning death; • 3% of rescues would have resulted in permanent incapacitation; • 14% of total rescues would have resulted in an injury needing first aid treatment; and • 78% of total rescues would have resulted in no injury or rescue PWC stated that 1% of all preventive actions should be included in rescue figures when working out the benefits of a lifeguard or volunteer lifesaving service. Preventative Actions

Therefore when analysing this season’s figures for significant rescues and including 1% of preventative actions, the estimated benefits of the lifeguard service to the Bellingen community and its visitors in 2015/16 was the following:

2 people prevented from drowning;

1 person prevented from permanent incapacitation;

6 people prevented from needing first aid treatment; and

33 people who would have sustained an injury if lifeguards weren’t present. PWC also assigned monetary values to lives saved and injuries avoided through lifesaving services provided to understand what would occur if the service was no longer provided. The figures attributed to each category were:

Drowning death averted – estimated value at $3.5994 million

Permanent incapacitation averted – estimated value at $2.15964 million

Minor injuries and first aid treatments avoided – standard consultation $44

Utilising these figures it is expected that in the absence of the lifeguard services provided, the financial burden to the Bellingen Community during 2015/16 season would be:

Drowning death averted – estimated value at $7.1988 million

Permanent incapacitation averted – estimated value at $2.15964 million

Minor injuries and first aid treatments avoided – estimated value at $1,452 CONTRACT REVIEW The end of the 2015-16 swimming season also marks the end of the initial two year contract period for the professional lifeguard service contracted to the Australian Lifeguard Service (ALS). The contract provides for an extension of the contract for three years

AGENDA


Item 7.1

Co

mm

un

ity W

ellb

ein

g

divided into 1+1+1years to allow for a review of hours of operation. Authority to extend the contract was delegated to the General Manager under resolution 09.051/14 subject to satisfactory supplier performance. Supplier performance has been satisfactory and regular reports have been provided on the operations. As part of the report on 2015-16 ALS has reviewed the scope of service with details shown below: ALS Scope of Service Review ALS have recently undertaken a review of the scope of service for all service locations during the three contracted holiday periods. The ALS propose that certain changes are made to the current scope of service to better utilise the currently agreed resources and ensure that lifeguards are present 9am-5pm during the peak period over the Summer School Holidays. It is still the position of the ALS that ideally all service be manned by two (2) lifeguards from 9am-5pm during each holiday period. However the ALS is mindful of Council’s fiduciary responsibility to their community whilst also ensuring a high standard level of service is maintained. Therefore the following table illustrates ALS proposed scope of service for the 2016/17 season:

Beach Patrol Dates Days of Service Patrol Times

North Beach (Bellinger Valley SLSC

24/09/2016 to 09/10/2016

5 days + ½ days on Sat & Sun Afternoon

9am - 3pm (Mon - Fri) 1pm - 4pm (Sat - Sun)

21/12/2016 to 29/01/2017



08/04/2017 to 25/04/2017



Hungry Head (Urunga SLSC)

24/09/2016 to 09/10/2016



21/12/2016 to 29/01/2017



08/04/2017 to 25/04/2017



These changes in effect actually provide an extension to the current scope of service by over 40 lifeguard hours across the service locations. The ALS wish to offer this extension to Council and absorb the cost to illustrate their desire to continue the partnership with Council and provide the optimum service to visitors and the community in Bellingen Shire.

AGENDA


Item 7.1

Co

mm

un

ity W

ellb

ein

g

The Australian Lifeguard Service recommends that consideration be given to the below:

That lifeguard hours are extended to 9am – 5pm over the Summer School Holiday period at all service locations.

That lifeguard hours are reduced to 9am – 3pm during weekdays during the Spring and Autumn School Holiday periods at all service locations.

That lifeguard hours remain at 9am – 4pm during weekends during the Spring and Autumn School Holiday periods at all service locations.

These considerations will be taken into account as the contract is extended. BUDGET IMPLICATIONS There are no budgetary implications in relation to the preparation of this report. SUSTAINABILITY ASSESSMENT Socially the provision of lifeguard services is improving beach safety for the community. Economically the service assists with tourism to the Shire as people, especially families, generally prefer to swim at patrolled beaches. Litter collection is included in the lifeguard’s duties and this provides an environmental benefit. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. Lower impact shire wide. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council is required to inform and consult: This report is to inform and ALS was consulted in the provision of the report.

ATTACHMENTS Nil

AGENDA


8 PLACES FOR PEOPLE

Nil

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

9 LIVING ENVIRONMENT

Item: 9.1

Subject: PROGRESSING SOLAR PHOTOVOLTAIC INSTALLATIONS ON COUNCIL'S LARGEST ELECTRICITY CONSUMING SITES

File/Index: Environmental Management Program/Bellingen Shire Emission Reduction (BERP)

Presented by: Sandy Eager, Sustainability Officer

ALIGNMENT WITH DELIVERY PROGRAM (LE) LIVING ENVIRONMENT (LE.4) We live sustainably and reduce our ecological footprint and contribution to climate change. (LE.4.2) Alternative forms of energy are embraced. (LE.4.2.2) Implement actions from the Bellingen Emissions Reduction Program (BERP).

RECOMMENDATION 1. That Council proceeds with formal Requests for Quotations to implement all the

proposed works in this report and using the proposed budget allocations.

2. That 50% of financial savings resulting from expenditure from the Revolving Energy Fund be deposited back into this account to fund future solar installations and energy efficiency measures contributing to the Bellingen Shire Emissions Reduction Program with the other 50% of financial savings to be accounted for in general revenue.

3. That environmental and financial savings resulting from implementing this proposal be fully documented and reported to Council on an annual basis to measure their contributions to the Bellingen Shire Emissions Reduction Program and ongoing financial sustainability initiatives including Fit for the Future with a review of the distribution of savings to occur at this time.

EXECUTIVE SUMMARY Bellingen Shire Council has adopted the carbon dioxide equivalent (CO2-e) emission reduction target of 40% on 1990 levels by 2020. To achieve this target, Council adopted the Bellingen Emissions Reduction Program (BERP). A recent investigation of the feasibility of installing Solar Photovoltaic (PV) systems on Council’s largest electricity consuming facilities has been undertaken to assess Council’s capacity to reduce emissions through renewable energy supply. This is complemented by an ongoing program of implementing energy efficiency measures across the organisation. The proposed Solar PV installations will result in emissions reductions of 357 tonnes CO2-e per year, contributing to a total annual emissions reduction of 561 tonnes CO2-e.

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

There will also be an annual net financial benefit of $102,640 after all installation and maintenance costs for each system are taken into account. The average period for the systems to pay back their value is 2.86 years. It is proposed that the installations are funded from various sources, as outlined in the budget section of this report. In addition, the environmental and financial benefits arising from the proposed installations will contribute to future proofing Council against ongoing increases in utility costs. This is important in the context of Council’s financial sustainability and Fit for the Future undertakings. REPORT DETAIL Policy Position and Context Along with priorities identified in the Bellingen Shire Community Vision 2030, Council has adopted a strong position on climate change and the imperative for action is derived from the following legislation, policies and plans. NSW Local Government Act Under the NSW Local Government Act 1993 Council is required:

“to properly manage, develop, protect, restore, enhance and conserve the environment of the area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development” and “to have regard to the long term and cumulative effects of its decisions”.

Bellingen Shire Emissions Reduction Program Bellingen Shire Council has adopted the carbon dioxide equivalent (CO2-e) emission reduction target of 40% on 1990 levels by 2020. To achieve this target, Council adopted the Bellingen Emissions Reduction Program (BERP). Bellingen Shire Climate Change Policy The Climate Change Policy recognises the role of Council in taking action on climate change and includes the specific commitment:

“that consideration of climate change and its potential impacts be incorporated into Council’s operations, whilst appropriate mitigation and adaptation actions must be integrated into all strategic and operational management activities”

Bellingen Shire Council Sustainability Policy Bellingen Shire Council’s Sustainability Policy commits Council to:

“Set environmental objectives and targets that demonstrate environmental best practice and regularly review and report on our environmental performance” and “take action where performance does not meet our expectations”.

Bellingen Shire Council Asset Management Policy and Strategy The policy and strategy states that

“Future life cycle costs of major assets will be reported and considered in all decisions relating to new services and assets and upgrading of existing services and assets.”

Actions include “Ensuring that asset management decisions take into consideration the impact on the environment. Where possible, the outcomes of decisions are to have minimal impact on the environment.”

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

Bellingen Shire Buildings Asset Management Plan Strategic objectives include

“Optimise the provision and management of physical assets and public facilities to meet the social, environmental and economic goals of Council.”

Level of service community expectations in the plan include “Environmental and ecological requirements, to be measured by data collected by Council, Council inspections and consumer feedback.”

Building asset key performance indicators include “Minimised impact on the environment and the setting of targets to reduce the carbon footprint, through environmental audit of significant buildings.”

Bellingen Shire Council Open Spaces Management Plan Level of service includes

“To ensure that open spaces assets are renewed, maintained and operated in an environmentally sustainable manner, through annual review of energy consumption and minimisation of energy consumption.”

In line with these priorities, Council Resolution 09.016/15 was made on 22 April 2015 to investigate the feasibility of the installation of renewable energy supply and efficiency measures at Council’s largest energy consuming sites. As such Council engaged Bellingen Solar Depot to complete this work after written quotes were sought from four suppliers. The three submissions received from suppliers were assessed through a thorough selection process undertaken by Council’s Sustainability Officer and Procurement Officer. The results of the feasibility investigation are detailed in Confidential Appendix A. This attachment is deemed confidential under the NSW Local Government Act 1993 Section 10A(2)(c) Information that would, if disclosed, infer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business. Copies of the individual feasibility assessments for each site can be made available to councillors if required however key information is included in this report.

Council Resolution 09.090/14 was made on 17 December 2014 to install solar electricity supply for the Information Technology Server Room in the Council Administration Building, with the $38,576 cost for this to be budgeted for implementation in 2016/17. This proposal has been incorporated into an overall investigation of the feasibility of a Solar PV installation on the main administration building.

Council Resolution 06.015/07 made on 4 December 2007 set up a Revolving Energy Fund (REF). The REF is maintained through the transfer of savings from energy efficiency measures and the installation of renewable energy supply into an account of funds to be made available to implement further efficiency and cost savings. Savings of $60,470 achieved during 2014/15 have been deposited into the existing amount in the fund, making the total amount now available for expenditure $118,335.

These savings were calculated specifically as budget savings resulting from key greenhouse gas emissions measures to date, as follows.

20 kW Solar PV installation on Dorrigo Pool

10 kW Solar PV installation on the Bellingen Tourist Information Centre

5 kW Solar PV installation on Bellingen Library roof, serving the Administration Building

3 kW Solar PV installation on the Bellingen Youth Hub

740 street lights fitted with mercury vapour globes

Installation of variable speed drives on aerators at wastewater treatment plants

Majority of 6 cylinder vehicles replaced with 4 cylinder vehicles and number of vehicles reduced

Various lighting upgrades across the shire, including replacing metal halide light globes at Urunga Library with LED fittings

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

Current electricity and fuel use amount to significant costs across the shire, as summarised in the following table. Current greenhouse gas emissions and energy costs across the shire

Year

Electricity

Emissions

(tCO2-e)

Electricity

Cost

($)

Fuel

Emissions

(tCO2-e)

Fuel

Cost

($)

Street

Lights

Emissions

(tCO2-e)

Street

Lights

Cost

($)

Total

Emissions

(tCO2-e)

Total Cost

($)

09/10 1,697 394,322 1,113 535,828 425 105,464 3,235 1,035,614

10/11 1,650 430,978 966 493,638 474 166,743 3,090 1,041,359

11/12 1,663 467,940 873 467,886 416 97,144 2,952 1,032,970

12/13 1,735 531,010 817 457,985 363 113,166 2,915 1,102,161

13/14 1,787 595,699 838 466,873 373 95,483 2,998 1,158,055

14/15 1,573 515,980 1,039 560,000 347 100,729 2,959 1,176,709

This proposal leads to a reduction in the environmental and financial costs associated with running Council’s largest facilities, including the:

Main Administration Building

Raleigh Depot

Raleigh Waste Facility

Dorrigo Depot

Bellingen Waste Water Treatment Plant

Dorrigo Waste Water Treatment Plant

Urunga Waste Water Treatment Plant

Dorrigo Water Treatment Plant

Bellingen Water Treatment Plant

Bellingen Infiltration Well

Bellingen Pool

Dorrigo Library

Urunga Library There is also a need to supply electricity to the Bellingen Waste Transfer Station to meet Council’s work health and safety obligations. The installation of a Solar PV system has been assessed as the most cost effective means to supply electricity to the site.

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

BUDGET IMPLICATIONS Financial savings resulting from energy efficiency measures and the installation of renewable energy supply were highlighted in Council’s Fit for the Future submission to the State government. The positive budget implications are summarised below. The average period for the installations to pay themselves back is 2.86 years.

Facility

Average annual net

cash benefit after

installation & maintenance

at today’s prices

($)

Average annual net

cash benefit after

installation & maintenance, incorporating depreciation &

CPI

($)

Total net cash benefit during

25 year lifetime after installation & maintenance, incorporating depreciation &

CPI

($)

Financial pay back

period

(years)

Main Administration Building 17,960 21,309 532,728 2.85

Raleigh Depot 16,360 19,567 489,180 2.29

Dorrigo Waste Water Treatment Plant 9,330 11,140 278,486 2.72

Urunga Waste Water Treatment Plant 8,675 9,892 249,543 3.21

Bellingen Pool 6,490 7,631 190,779 3.13

Bellingen Water Treatment Plant 4,600 5,309 132,735 3.60

Raleigh Waste Management Facility 4,235 5,044 126,117 3.19

Bellingen Infiltration Well 3,800 4,327 108,185 2.97

Dorrigo Depot 3,800 4,512 112,795 2.92

Bellingen Waste Water Treatment Plant 3,730 4,425 110,634 2.92

Dorrigo Water Treatment Plant 3,640 4,303 107,563 3.05

Dorrigo Library 2,090 2,438 60,950 3.46

Urunga Library 1,500 1,720 43,004 3.79

Bellingen Waste Transfer Station (stand alone system)

860 1,020 25,492 0

Total $87,070 $102,640 $2,568,190 Average

2.86

ASSUMPTIONS A 25 year service life on Tier 1 performance grade panels A small technology certificate value of $40 Inverter lifespan of 13 years for good quality brands A degradation of 0.5% in performance every year due to UV damage to the solar panel cells Depreciation diminishing over 25 years Consumer Price Index increase over time at 2.4% per annum Cleaning cost each year which varies according to installation size A disposal cost of approximately $50 per solar panel

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

It is proposed that the Revolving Energy Fund (REF) be used to fund the installations on the main administration building, Raleigh depot and Dorrigo depot. The installation at the main administration building is to be partially funded by the budget allocation identified for IT Server Room solar in Council Resolution 09.090/14 made on 17 December 2014. Financial savings resulting from these installations are to be deposited back into the REF for expenditure on future installations. The above allocation of funding out of the REF would allow sufficient remaining funds in the REF to be allocated as matching funds in grant applications to complete the solar installations at the Bellingen Pool, Dorrigo Library and Urunga Library. It is expected that these facilities are more likely to attract grants under community wellbeing funding programs. It is proposed that the funding required to complete installations on the water facilities is sourced from the capital works budget reserves, with the resulting financial savings reducing expenditure from this budget over the life time of the operation of the installations on these facilities. The feasibility assessment of each site identified a maximum payback period for installations on water facilities as 3.60 years, meaning that costs will be recovered by the end of that period. It is also proposed to allocate money from the capital works budget to the installations at the Raleigh Waste Facility and at the Bellingen Waste Transfer Station. The installation at the Bellingen Waste Transfer Station has been assessed as the most cost effective means to supply electricity to the site to meet Council work health and safety obligations. Currently there is no electricity supply at this site and connection to the grid, rather than installing Solar PV system, is estimated to cost between $50,000 and $80,000. Completing all assessed installations would result in a total net cash benefit during the minimum 25 year effective operating period of $2,568,190. It is expected that installations will perform well beyond this period, resulting in ongoing financial savings. The average annual net financial benefit of the installations over this lifetime is expected to be $102,640. These financial savings, together with the savings from BERP measures implemented so far amounting to $93,430 each year, will result in annual financial savings on electricity consumption of $196,000. Further savings are possible through effective plant and fleet management to reduce fuel use as well as the ongoing implementation of renewable energy supply and energy efficiency measures.

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

SUSTAINABILITY ASSESSMENT The recommendation has positive sustainability implications and contributes significantly to the Bellingen Shire Emissions Reduction Program (BERP), as per the following summary table.

Site

System offset of daily consumption

(%)

GHG emissions savings per year

(tonnes CO2-e)

Main Administration Building 48 72.5

Raleigh Works Depot 101 64.7

Dorrigo Waste Water Treatment Plant 76 38.5

Urunga Waste Water Treatment Plant 25 35.1

Bellingen Pool 39 27.0

Bellingen Water Treatment Plant 25 19.1

Raleigh Waste Facility 99 18.1

Dorrigo Depot 105 16.6

Bellingen Waste Water Treatment Plant 8 16.1

Bellingen Infiltration Well 15 16.0

Dorrigo Water Treatment Plant 52 15.4

Dorrigo Library 99 9.6

Urunga Library 81 7.1

Bellingen Waste Transfer Station 100 1.29

Total 61 (average) 357

In 2014/15 the implementation of renewable energy supply and energy efficiency measures under the BERP contributed to savings of 294 tonnes carbon dioxide equivalent emissions (CO2-e). The installations proposed in this report will contribute another 357 tonnes CO2-e to annual emissions reductions, resulting in expected total annual emissions reductions of 651 tonnes CO2-e. This is more than the annual emissions from 43 average Australian households. The results of the feasibility assessments are currently being incorporated into a review of the BERP, particularly as they provide valuable information regarding our future capacity to reduce greenhouse gas emissions. The BERP review is expected to be completed by the end of June 2016 and recommendations regarding our emissions reduction target and future BERP implementation will be presented in a Council Report in the new financial year. ENGAGEMENT The Sustainability Officer consulted with the following internal staff:

Manager, Sustainable Environment and Waste

Manager, Water and Waste Water Operations

Manager, Works, Operations

Deputy General Manager Corporate and Community

Chief Financial Officer

AGENDA


Item 9.1

Liv

ing

En

vir

on

men

t

The formulation of the Bellingen Shire Emissions Reduction Program was undertaken with extensive community consultation. The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a Level 3 Lower Impact – Shire Wide. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993. The Sustainability Officer liaises with community groups, including the Bellingen Shire Electricity Alliance (BSEA), on a regular basis. There are ongoing requests from the community for Council to demonstrate its commitment to emissions reductions through the installation of renewable energy supply in particular. In July 2015, the then Manager, Sustainable Environment and Waste presented an update on the Bellingen Shire Emissions Reduction Program (BERP) at BSEA Public Forum. The forum had an attendance of 40 people which was capacity seating in the venue where it was held.

ATTACHMENTS 9.1.A CONFIDENTIAL Large Site Solar Assessment Summary (under separate cover)

AGENDA


Item 9.2

Liv

ing

En

vir

on

men

t

Item: 9.2

Subject: SHADE CLOTH COVER FOR THE NEW DORRIGO SEWERAGE TREATMENT PLANT

File/Index: Sewerage and Drainage - Design and Construction- Dorrigo sewerage treatment plant upgrade

Presented by: Craig Salmon, Manager Water and Wastewater

ALIGNMENT WITH DELIVERY PROGRAM (LE) LIVING ENVIRONMENT (LE.1) We have clean water which is protected and used sustainably. (LE.1.3) We use our water and wastewater using best management practices. (LE.1.3.0) We use our water and wastewater using best management practices - Other Activities.

RECOMMENDATION That Council approve the allocation of funds to construct the shade cloth structure over the balance tank from the existing Dorrigo Sewerage Treatment Plant construction budget for an approximate budget of $30,000 exclusive of GST.

EXECUTIVE SUMMARY After the new Dorrigo sewerage treatment plant (DSTP) was commissioned in November 2015 it became apparent that due to the shallow water level in the balance tank, there was significant algal growth occurring in the balance tank. This algal growth creates a problem for the UV disinfection unit and has the potential to affects water quality being discharged into the Bielsdown River. To overcome this issue, quotes were sought to cover the balance tank and minimise the algae growth. The most cost effective solution is to install a shade cloth structure over the tank. REPORT DETAIL During the design phase for the new DSTP, algal growth in the balance tank was identified as a possible issue. However, due to the climate of Dorrigo the designers were of the view that the problem should not eventuate. However, as the plant has an expected useful life of 75 years and was sized to accommodate growth, it is currently running under capacity and the water level in the balance tank is quite shallow which is conducive to significant algal growth in the warmer months. The growth of the algae has the potential to creates the following issues:

a large biomass in the balance tank

odour issues

clarity of the water which affects disinfection

higher power costs for the UV disinfection system which has to run at a higher power level to compensate for the water clarity

significant fortnightly cleaning costs; and

AGENDA


Item 9.2

Liv

ing

En

vir

on

men

t

possible reduction in disinfection levels if an algal strand blocks some of the UV lamps.

A solution to this issue is the construction of a cover over the balance tank to prevent sunlight propagating algal growth. Quotes were sought from shade cloth companies and from metal fabrication companies to construct of roof over the tank. Constructing a metal roof over the structure is significantly more expensive than a shade cloth structure which will cost council approximately $30,000. The preferred solution will be to place a 100% UV protection shade cloth cover over the balance tank. This cover which can be easily retracted should solve the algal growth problems within the tank, improve water quality and reduce operational costs. BUDGET IMPLICATIONS The construction of the shade cloth structure will cost approximately $30,000 exclusive of GST and can be accommodated within the existing construction budget and as such no extra funding is required. There will be savings to the operational budget with the operators not being required to periodically enter the balance tank to clean and remove the algae. The power consumption of the UV disinfection unit will be lower as it will not have to ramp up to overcome the clarity of the discharging water. SUSTAINABILITY ASSESSMENT Installation of a shade cloth structure over the balance tank will stop or minimise the growth of algae, reduce power consumption in the UV disinfection system and improve water quality being discharged into the Bielsdown River. It is expected that the useful life of the shade cloth will be 20 years with the support structure the same as the STP Plant life. The cost of the replacement shade cloth is approximately $7,500. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 4 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions: Consulted with the relevant stakeholders to engineer an appropriate solution.

ATTACHMENTS Nil

AGENDA


Item 9.3

Liv

ing

En

vir

on

men

t

Item: 9.3

Subject: MINUTES - ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE - 10 MAY 2016

File/Index: Environmental Management GA:Planning/Meetings/Environmental Sustainability Advisory Committee

Presented by: Alex Waldron, Manager Sustainable Environment & Waste

ALIGNMENT WITH DELIVERY PROGRAM (LE) LIVING ENVIRONMENT (LE.6) We work together to protect and enhance our environment. (LE.6.2) Our community is informed and educated on environmental issues, threats and opportunities. (LE.6.2.1) Provide information to the community on environmental issues, threats and opportunities which are specific to our Shire through Quarterly meetings of the Environmental Sustainability Advisory Committee (ESAC).

RECOMMENDATION 1. That the Minutes of the Environmental Sustainability Advisory Committee meeting of

10 May 2016 be received and noted. 2. That the recommended projects for the Environment Levy for 2016-2017 are adopted.

EXECUTIVE SUMMARY This report presents the Minutes of the Environmental Sustainability Advisory Committee Meeting held on 10 May 2016. It was found that the meeting held on 30 March 2016 did not have a quorum so the minutes from this meeting and the associated council report was deferred from the April Council meeting to the May Council meeting. As such a second meeting of the Commitee was held on 10 May 2016 with a quorum of 6 members in attendence. REPORT DETAIL A copy of the Minutes of the Environmental Sustainability Advisory Committee Meetings held on 30 March 2016 (no quorum), and the 10 May 2016 meeting and proposed projects to be funded from the Environmental Levy funds are attached to this Business Paper report for the information of Councillors. The Environmental Levy Budget for the 2016/17 financial year to the value of $234,000 was discussed in detail, as noted in the attached minutes. The table below provides a breakdown of the projects that the Committee has endorsed and recommended for Council to adopt.

AGENDA


Item 9.3

Liv

ing

En

vir

on

men

t

Project EL funding

Other funding

Total funds

Environmental Levy Community Fund

$18,000

$40,000 Council Reserve

$58,000

Weeds Action Program

$60,000

$51,277 NSW Department Primary Industries $48,000 Council General Reserve

$151,277

Saving Our Species – Iconic Koala Project

$20,000

$231,500 NSW Office Environment Heritage

$251,500

The Jaliigirr Biodiversity, Dangar Falls, Rock Fillets and Bellingen Island Project Maintenance

$35,000

Public Reserve Management Fund ($20k)

$55,000

North Coast Bioregion Ecohealth Program.

$9,000

$35,000 Carry over from 2015/16 Environmental Levy Funds

$44,000

Biodiversity Action Strategy

$30,000

$60,000 NSW Government Trust

$90,000

River & Biodiversity Community support and assistance

$19,000

$0

$19,000

AGENDA


Item 9.3

Liv

ing

En

vir

on

men

t

Indian Myna Control Program

$6,000

$4,000 Carry over from 2015/16 Environmental Levy Funds

$10,000

Sustainability & Climate Change Projects

$30,000

$20,000 General Reserve

$50,000

Improvement Works to Bellingen Island Reserve

$2,000

$0

$2,000

Administration expenses

$5,000

$0

$5,000

TOTAL

$234,000

$419,777

$645,777

Council’s intention is to apply for external funds such as grants where appropriate to leverage, and therefore maximise the environmental levy funds as shown above, and these have been outlined in the attached Environmental Levy report. BUDGET IMPLICATIONS The funding is included in the 2016/17 Long Term Financial Plan, however the attachments include the proposed expenditure of the environmental levy budget for the 2016/17 financial year to the value of $234,000. SUSTAINABILITY ASSESSMENT The adoption of the recommendations within the Minutes contributes to the environmental sustainability of the community through the process of transparent consultation in relation to the items addressed. The Committee’s deliberations include many elements which will have positive environmental sustainability implications. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regard to the Community Engagement Strategy, the advice that the Environmental Sustainability Advisory Committee (ESAC) provides Council in regards to policy development, reviewing of sustainability, natural resource management and waste management plans and implementing projects is appropriately categorized as having a LEVEL 1 impact (i.e. High impact – Shire wide).

AGENDA


Item 9.3

Liv

ing

En

vir

on

men

t

The Environmental Sustainability Advisory Committee provides a forum for open discussion, debate and education on environmental sustainability issues with community and stakeholder groups. In addition, projects recommended by the Sustainable Environment and Waste Department were presented and outlined to council at a workshop on 23 March 2016. As a consequence some additional projects were subsequently included in the report to the ESAC committee. The ESAC considered this final report at it’s meeting of 10 May 2016.

ATTACHMENTS 9.3.A BSC Environmenatal Levy Projects 2016-2017

AGENDA


Item 10.1

Civ

ic L

ea

de

rsh

ip

10 CIVIC LEADERSHIP

Item: 10.1

Subject: MAYORAL AND COUNCILLOR FEES 2016/17

File/Index: Councillors (Governance)/Allowance Fees and Facilities

Presented by: Anton Juodvalkis, Manager, Governance & Engagement

ALIGNMENT WITH DELIVERY PROGRAM (CL) CIVIC LEADERSHIP (CL.1) Council is an organisation that embraces business excellence. (CL.1.4) Best practice, sustainability principles, accountability and good governance are incorporated in all we do.. (CL.1.4.0) Best practice, sustainability principles, accountability and good governance are incorporated in all we do. - Other Activities.

RECOMMENDATION That Council: 1. Fix the annual fees payable to councillors under section 248 of the NSW Local

Government Act 1993 as {between a minimum of $8,540 and a maximum of $11,290} 2. Fix the annual fee payable to the Mayor, in addition to the fee payable to the Mayor as

a councillor, under section 249 of the NSW Local Government Act 1993 as {between a minimum of $9,080 and a maximum of $24,630}

EXECUTIVE SUMMARY Division 4 of Part 2 of the NSW Local Government Act 1993 (the Act) establishes the Local Government Remuneration Tribunal (the Tribunal) and requires the Tribunal to:

at least once every three years, categorise each council for the purposes of determining the maximum and minimum fees to councillors and mayors

annually to determine the maximum and minimum fees to councillors and mayors. The Tribunal undertook a review of the categories applicable to councils in 2015 and consequently did not undertake similar review in 2016. On 29 March 2016, the Tribunal reviewed the maximum and minimum fees payable to councillors and mayors. Division 5 of Part 2 of the NSW Local Government Act 1993 requires Council to pay each councillor and the Mayor an annual fee and it must fix the annual fee in accordance with the appropriate determination of the Tribunal. REPORT DETAIL Section 248 of the NSW Local Government Act 1993 requires a council to pay each councillor an annual fee and a council may fix the annual fee and, if it does so, it must fix the annual fee in accordance with the appropriate determination of the Tribunal.

AGENDA


Item 10.1

Civ

ic L

ea

de

rsh

ip

Section 249 of the Act requires a council to pay the mayor an annual fee and the annual fee must be paid in addition to the fee paid to the mayor as a councillor. A council may pay the deputy mayor (if there is one) a fee determined by the council for such time as the deputy mayor acts in the office of the mayor. The amount of the fee so paid must be deducted from the mayor’s annual fee. Section 250 of the Act requires that the fees payable by a council are payable monthly in arrears for each month (or part of a month) for which the councillor holds office. The Report and Determinations of the Tribunal under Sections 239 and 241 of the NSW Local Government Act 1993 were made on 29 March 2016 (Attachment A). Fees 2016/17 The Tribunal is required to have regard to the Government’s wages policy when determining the increase to apply to the maximum and minimum fees that apply to the councillors and mayors. The public sector wages policy currently provides for a cap on increases of 2.5%. The Tribunal reviewed the key economic indicators, including the Consumer Price Index and Wage Price Index and found that the full increase of 2.5% was warranted. On that basis, the Tribunal determined an increase of 2.5% in the maximum and minimum fees for councillors and mayoral offices. The annual fees to be paid in each of the categories were determined as follows: (2015/16 Rural added for comparison purposes):

Category Councillor/Member Annual Fee

Mayor/Chairperson Additional Fee

Minimum Maximum Minimum Maximum

General Purpose Councils

Principal City 25,670 37,640 157,030 206,620

Major City 17,110 28,240 36,360 82,270

Metropolitan Major 17,110 28,240 36,360 82,270

Metropolitan Centre 12,830 23,950 27,260 63,640

Metropolitan 8,540 18,840 18,180 41,090

Regional Rural 8,540 18,840 18,180 41,090

Rural 8,540 11,290 9,080 24,630

County Councils

Water 1,700 9,410 3,640 15,460

Other 1,700 5,630 3,640 10,270

2015/16

Rural 8,330 11,010 8,860 24,030

*The Mayoral fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member [LGA Section 249(2)]. In accordance with section 248 of the Act, some of the options available to Council are summarised in the table below:

AGENDA


Item 10.1

Civ

ic L

ea

de

rsh

ip

Councillor Fee

Mayor Total

2015/16 Resolved 10,742 23,442 98,636

2016/17 Options

Minimum allowable 8,540 9,080 68,860

0% increase (on 2015/16 resolution) 10,742 23,442 98,636

2.5% increase (on 2015/16 resolution) Current 2016/17 Budget Allowance

11,011 24,028 101,105

Maximum allowable 11,290 24,630 103,660

It should be noted that Council may resolve to fix the fees payable to any amount between the minimum and the maximum determined by the Tribunal, not just the options provided above. BUDGET IMPLICATIONS For the 2014/15 financial year, Council resolved to not increase the fee for Councillors from the figure of $10,480 set for the 2013/14 financial year and the fee for the Mayor similarly remained at $22,870. For the 2015/16 financial year, Council resolved to increase the fee for councillors by 2.5% to $10,742 and increase the fee for the Mayor by 2.5% to $23,442. These figures remained below the maximum allowable figures of $11,010 and $24,030 respectively. An increase in the fees by either 2.5% or to the maximum allowable amounts can be accommodated within the existing draft 2016/17 budget. SUSTAINABILITY ASSESSMENT The role and responsibilities of the elected members is an integral component of the Local Government good governance framework. Councils also play a pivotal role in developing and sustaining local communities. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. There are no essential actions for a Level 3 Impact under the Community Engagement Strategy.

ATTACHMENTS 10.1.A Local Government Remuneration Tribunal - Annual report and determination

under section 239 and 241 of the Local Government Act 1993.

AGENDA


Item 10.2

Civ

ic L

ea

de

rsh

ip

Item: 10.2

Subject: DRAFT PROCUREMENT POLICY

File/Index: CORPORATE MANAGEMENT : Policy GA39/Bellingen Shire Council Policies

Presented by: Anton Juodvalkis, Manager, Governance & Engagement

ALIGNMENT WITH DELIVERY PROGRAM (CL) CIVIC LEADERSHIP (CL.1) Council is an organisation that embraces business excellence. (CL.1.1) Financial sustainability is maintained through effective short and long term financial management. (CL.1.1.0) Financial sustainability is maintained through effective short and long term financial management - Other Activities.

RECOMMENDATION That Council endorse the draft Procurement Policy and the proposed engagement strategy as outlined in this report

EXECUTIVE SUMMARY As a matter of good governance, it is necessary to periodically review and re-adopt policies. A new draft Procurement Policy has been prepared for Council’s consideration which is intended to replace the Procurement Policy which was adopted in 2010. REPORT DETAIL In 2010, Council adopted a Procurement Policy (Policy number PO-00033) to guide the actions of Council officials in the procurement of goods and services on behalf of Council. It is good governance for policies to be periodically re-adopted to ensure that they are kept up-to-date, relevant and within the field of view of the governing body. Accordingly, the Procurement Policy has been migrated to the most current policy template and is presented to Council in draft form. The draft policy also seeks to incorporate the requirements of Council’s Local Preference Policy (Policy number PO-00011) and is intended to subsume that policy. There have been no other major changes to the currently adopted policy. BUDGET IMPLICATIONS There are no direct budgetary implications from the re-adoption of the Procurement Policy. SUSTAINABILITY ASSESSMENT As procurement activities have the potential to impact the environmental sustainability of activities undertaken by Council, both the previous Procurement Policy and draft policy

AGENDA


Item 10.2

Civ

ic L

ea

de

rsh

ip

incorporate Environmental and Sustainability Goals and Objectives which are based on Local Government NSW’s sustainable choice policy principles. Sustainable Choice is a program to assist councils in NSW to integrate sustainability into their procurement systems. Sound procurement policy and practices also impact on the financial sustainability of Council and indirectly, the community. This draft policy seeks to provide Council staff and other public officials with guidance on how to undertake procurement so as to find the most appropriate balance with respect to environmental, financial and social and cultural sustainability. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:

Internal consultation with relevant officers

Place the draft policy on public exhibition

Advertise the draft policy seeking comment and submissions from the community on the draft policy

ATTACHMENTS 10.2.A Procurement Policy v2.0 (draft)

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

Item: 10.3

Subject: DEPUTY GENERAL MANAGER'S REPORT PROGRESS REPORT

File/Index: Operations Council Reports

Presented by: Matt Fanning, Deputy General Manager Operations

ALIGNMENT WITH DELIVERY PROGRAM (CL) CIVIC LEADERSHIP (CL.3) Council is proactive in representing the needs of our community. (CL.3.3) The principles of social justice underpin our activities and decision making processes. (CL.3.3.1) Implement the Social Plan.

RECOMMENDATION That the report be received and noted.

EXECUTIVE SUMMARY The purpose of this report is to provide information on Council’s performance in relation to services supplied by Council’s Operations Division. REPORT DETAIL The following details accomplishments for the month of April 2016 and may also include proposed works for May2016. Asset Management and Design Section

Survey: Surveys were undertaken for the following projects:

Final set out surveys for re-alignment works at Short Cut Road, Raleigh under Black Spot Funding

Bellingen Main Street entry thresholds

Little Pine Creek at Browns Bridge, Valery for waterway calculations to assess potential flood impacts from the new structure

Set out for headstocks for the proposed bridge over Station Creek as part of Stage 2 Hungry Head cycleway

Morgo Street, Urunga for proposed road rehabilitation works for the cycleway

Design: Designs were undertaken for the following projects:

Bellingen Main Street Construction Plans Stages 1 – 3 in progress in collaboration with an external design consultant

Bellingen Main Street Construction Plan Stage 4 in progress

Finalisation of design of realignment of Short Cut Road, Raleigh

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

Finalise designs Stage 3 Hungry Head Path and Cycleway

Grant Applications:

Fixing Country Roads Stage 2 grant applications have been submitted for the replacement of Deep Creek Bridge and a structural assessment of Council’s timber bridges.

Asset Management:

Council has received the sealed local road network centreline data in association with the road condition rating survey

Progress is being made on the implementation of ‘Reflect’ (road defect, inspection and maintenance management system) in preparation for a rollout from 1 July 2016

Work is continuing on the assessment of the road condition and future road status of the old Pacific Highway in preparation for a handover from NSW Roads and Maritime Services to Council

Development of a 20 Year Plant Replacement Program and establishment of plant hire rates for 2016-17 financial year

Quotations have been sought for the revaluation of Council buildings and operational land

Lower Bellinger and Kalang River Flood Study – the revised flood mapping has been sourced from WMA Water

Road Maintenance

Bitumen pavement repairs were carried out on: - Coramba Road, Megan - Approaches to Deep Creek Bridge, Coramba Road Dorrigo - Hydes Creek Road, Bellingen - Old Coramba Road, Dorrigo - Park Street, Dorrigo - Dome Road, Dorrigo - Scotchmans Road, Bellingen

Grading of Coramba and Dome Roads, Dorrigo

Slashing operations were undertaken on: - Roads in the Megan area - Mountain Top Road, Dorrigo - Brierfield Road, Bellingen - Waterfall Way.

Bridge Maintenance and Construction

Continuation of the construction of Stage 3 of the cycleway and path Hungry Head Road and Morgo Street, Urunga

Repairs to Deep Creek Bridge, Coramba Road, Dorrigo

Waterfall Way Road Maintenance Council Contract

Works are nearing completion for the pavement works for Stage 3 of the project at Connells Creek to Fernmount Rehabilitation. Sealing of this section planned for

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

mid May 2016. Resealing works continuing on various segments of Waterfall Way.

Slashing operations on Waterfall Way

Road Construction (Roads to Recovery and Special Rate Variation Works)

Pavement repair works were carried out on:

- South Arm Road, Urunga

- Martells Road, Urunga

- Johnsons Road, Dorrigo

- Darkwood Road, Thora

- Maynards Plains Road, Dorrigo.

2015 Flood Repair Progress Report The project is well established in terms of planning with an overall program documented with works on ground due to finish at the end of May 2017, so that all acquittals and other administrative processes can be completed by the due date of 30 June 2017. The project has been split into 12 packages based on the nature of the restoration works. It is intended to tender the first package (ie the Landslip Concept design) in late May 2016. Water and Sewerage Water

The renewal of water mains for a distance of 120m in Pilot Street, Urunga

Multiple water service repairs throughout the Shire

Operation, maintenance and repairs for water treatment plants and pump stations.

Sewer

Inspection of various sewer mains with CCTV as part of a new ongoing asset management program

Cleared choked sewer pumps at Vernon Place and Urunga Waters Caravan Park

Decommissioning of the former Dorrigo Waste Water Treatment Plant continued

Sewer junction in Halpin Street, Bellingen replaced

Compliance inspections for 2 new subdivisions

Clearance of a sewer main choke in Halpin Street and Caseys Lane, Bellingen

Repairs to Council’s telemetry system

General

There were 3 companion animals sized being dogs with 2 being returned to owners and one re-homed

Forty nine Penalty Infringements Notices were issued being 32 for parking offences, 1 for development without consent and 16 issued under the NSW Companion Animals Act, 1998.

Eight tree inspections were undertaken by Council’s Arborist with 5 in Bellingen, 2 in Raleigh and 1 in Urunga

All tree inspections on Council’s monitoring list were re-inspected

Two OSMS development application referrals were completed

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

One OSMS inspection was completed at Brierfield

Continuing environmental assessments for Stages 2 and 3 for Hungry Head cycleway

Land Information Service

Ongoing processing of subdivision registrations in Council’s Civicview Land Information System.

Development Applications

The attachments to this report provide a summary of the types of development applications Council is receiving, the average processing time for each month, the average processing time for the financial year, and the number of applications determined per month. The attached charts provide data for the current and previous financial years, which enables comparison between months and also comparison with the previous year.

Types of Development

The types of development listed in the DA Summary Table are described as follows: Residential development includes new dwellings, alterations and additions including swimming pools, carports and all other structures on a residential block, multi-dwelling and dual occupancy developments. Industrial/commercial development includes new buildings, alterations and additions to existing buildings and tourist accommodation. Mixed development is a combination of residential and commercial uses. Other developments include community facilities, development other than residential in rural areas (e.g. farm shed), infrastructure and any other development not categorised above. Subdivision includes new subdivisions, boundary adjustments, lot consolidations and community title lot creation. DA Processing times

The gross processing time is the actual number of days elapsed from when the application was lodged to when the application was determined. The gross times do not take into account the “stop the clock” procedures which enable Council to put an application on hold when waiting for additional information. The net processing time is the number of processing days that have elapsed since the application was lodged to when the application was determined. Under the stop the clock system, the days an application is put ‘on hold’ in order to allow applicants time to provide additional information, are not counted as processing days. The current target for the processing of development applications is to meet and exceed industry benchmarks, currently set at 71 days (mean gross DA determination time). This is provided for in the NSW Department of Planning and Infrastructures Local Development Performance Monitoring. The Department of Planning regularly monitors the performance of the NSW planning system to ensure it is operating as efficiently and effectively as possible for the public, for small and large-scale developers and for industry professionals such as council planners

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

and sets the industry standards in this regard. Council’s net determination times are currently on target. Development Application Listing – Bellingen Shire Council

Application Reference

Application Description

Value of Application

2016/DA-00010 Dwelling Addition - Patio $ 20,900

2016/DA-00024 Dwelling Alterations, Additions with upgrade of OSMS $ 190,000

2016/DA-00017 Commercial Premises – theatre upgrade $ 100,000

No of Applications: 3

Total Value $ 310,900

A Development Application Summary table as shown in Attachment A to this report, details historical and current data of the applications determined with average processing times. The South Urunga Development value of $25,000,000 is not included in the statistics as the Council is not the consent Authority.

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

BUDGET IMPLICATIONS The outlined works are within the current annual operating plan or subject to flood damage applications.

AGENDA


Item 10.3

Civ

ic L

ea

de

rsh

ip

SUSTAINABILITY ASSESSMENT All economic, environmental and social impacts are managed on a project by project basic. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 1 impact. (e.g. Level 1 – High Impact Shire wide). As this is a regular monthly information report, any specific engagement activities are highlighted in the body of the report.

ATTACHMENTS 10.3.A DA Summary Month of April 2016

AGENDA


Item 10.4

Civ

ic L

ea

de

rsh

ip

Item: 10.4

Subject: REPORT ON INVESTMENTS AS AT 30 APRIL 2016

File/Index: Financial Management Investment

Presented by: Chris Hodge, Chief Financial Officer Lee English, Senior Accountant


RECOMMENDATION That the report indicating Council’s investment position as at 30 April 2016 be received and noted.

EXECUTIVE SUMMARY The purpose of this report is to inform Council about the cash and investment funds held as at 30 April 2016. REPORT DETAIL This report has been completed in accordance with the NSW Local Government Act 1993 and Clause 212, NSW Local Government (General) Regulation 2005 which requires monthly reporting to Council.

Investment and Cash Position

Council’s total investment and cash position as at 30 April 2016 was $30,514,770. Investments earned interest of $84,507 for the month of April 2016. The graph below depicts the monthly movement for the current financial year and the two prior financial years.

AGENDA


Item 10.4

Civ

ic L

ea

de

rsh

ip

Net Return on Investments

Council’s monthly net return on Term Deposits annualised for April of 3.16% outperformed the 90 day Bank Bill Swap Rate of 2.26%. On 3 May 2016 the Reserve Bank of Australia dropped the cash rate to a historical low of 1.75%, due in part to the low inflation rate.

Institution Reference Rating Maturity Date Rate Balance

AMP Bank Ltd 351884 A1-A2 19/05/2016 2.90% 2,000,000

Bankwest 4448857 A1+ 12/07/2016 3.00% 1,000,000

Bankwest 4357613 A1+ 27/06/2016 3.00% 1,000,000

Bankwest 4449229 A1+ 13/07/2016 3.00% 1,000,000

Bankwest 4441977 A1+ 23/05/2016 3.00% 1,500,000

Heritage Bank 17985 A2-A3 13/09/2016 3.20% 1,000,000

ING Bank 191236 A2-A3 02/03/2017 3.10% 1,000,000

National Australia Bank 10302683 A1+ 06/06/2016 3.00% 2,500,000




National Australia Bank 10340162 A1+ 14/11/2016 3.12% 500,000



National Australia Bank 15-633-0241 floating rate TD A1+ 06/10/2016 3.08% 2,000,000




Peoples Choice Credit Union 13831 BBB 03/05/2016 2.75% 1,000,000

Police & Nurses Bank BBB 16/12/2019 4.00% 1,000,000

Rural Bank 10584581 BBB 03/03/2017 3.05% 2,000,000

Rabobank AA2 09/12/2019 4.10% 1,000,000

Westpac Bank COUPONSC-SYD-2060331 * A1+ 07/09/2016 3.71% 2,000,000

Westpac Bank COUPONSC-SYD-1745052 * A1+ 02/12/2020 3.32% 1,000,000

TOTAL INVESTMENTS 3.16% 29,300,000

National Australia Bank 082551 751758242 AA- 2.54% 1,083,418

National Australia Bank 082469 509559042 AA- 0.10% 73,996

BananaCoast Credit Union 704328 84146 unrated 0.10% 57,356

TOTAL CASH 0.91% 1,214,770

TOTAL INVESTMENTS & CASH 2.91% 30,514,770

SCHEDULE OF CASH AND INVESTMENTS

This report is at 30 April 2016

AGENDA


Item 10.4

Civ

ic L

ea

de

rsh

ip

Weighted Average Interest Rate / Budget Interest Rate

The following graph reports the Weighted Average Interest Rate compared to the interest rate used for budgetary purposes in the Long Term Financial Plan. The weighted average interest rate for the month of April 2016 was 3.02% while the interest rate used for budgetary purposes in 2015/16 was also 3.00%.

Compliance with Investment Policy Investments are limited to those allowed by the current Ministerial Investment Order issued by the NSW Minister for Local Government. In line with the Order, Council’s current investment strategy provides the framework for investing Council’s funds: 1. at the most favourable rate of interest available;

2. whilst having due consideration of risk and security for that investment type; and

3. ensuring that Council’s liquidity requirements are met.

AGENDA


Item 10.4

Civ

ic L

ea

de

rsh

ip

Preservation of capital is the principal objective of the investment portfolio. Therefore, investments are placed in a manner that seeks to ensure security and to safeguard the portfolio. The investment portfolio is managed with care, diligence and skill that a prudent person would exercise. With this in mind investments are expected to achieve a market average rate of return in line with the Council’s risk tolerance. Due to the Global Financial Crisis the Federal Government currently supports a Government Guarantee on certain investments of $250,000 per institution. All investments are limited to Australian Authorised Deposit Taking Institutions (ADTI’s) that provide the Government Guarantee and that are allowed under the Ministerial Investment Order. In May 2015, Council adopted the updated version of the Investment Policy, which contains a number of parameters around investments that are designed to mitigate risk. A discussion of the risk mitigation requirements is set out below. Total Portfolio Investment Limits The Investment Policy’s Risk Management Guidelines set out the maximum portions of the total portfolio that can be invested within each level of credit rating. This is a risk management measure to ensure that all deposits are made with Authorised Deposit Taking Institutions with an investment grade credit rating, and is compliant with the Ministerial Investment Order and the Banking Act 1959. Individual Institution Limits In another measure to mitigate risk, the Investment Policy sets limits to the total amount that can be held with individual institutions. This ensures that the portfolio is diversified in case of an institution collapsing. While the Government Guarantee of $250,000 still applies, it is limited to $250,000 per institution, not per product.

Grandfathering Provisions Under the Investment Policy, any investment that is currently held in the portfolio that does not meet the new policy requirements will be held to maturity.

Table 1: Compliance with Investment Policy: Total Portfolio Investment Limits

Total Portfolio Investment Limits

Long Term Credit

Rating

Short Term

Credit Rating

*

Policy

Maximum

Current

Holding %

Current

Holding $

AA A1+ 100% 70% 21,457,414$

A A1-A2 80% 7% 2,000,000$

BBB A2-A3 40% 23% 7,000,000$

Unrated Unrated 0% 0% 57,356$

Total Cash & Investments 30,514,770$

AGENDA


Item 10.4

Civ

ic L

ea

de

rsh

ip

BUDGET IMPLICATIONS There are no budgetary implications. Interest is reviewed as part of the quarterly budget review process. If during this analysis there is a need for a budget adjustment, details will be provided in the Quarterly Budget Review Report. SUSTAINABILITY ASSESSMENT Council’s investments are made in accordance with the NSW Division of Local Government’s requirements and term deposits listed in the NSW Local Government Ministerial Order. There are no social or environmental implications. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 1 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:

1. Consulted with first and second tier banks.

ATTACHMENTS Nil

Table 2: Compliance with Investment Policy: Individual Portfolio Investment Limits

Individual Institution Limits

Institution

Long Term

Credit Rating

Short Term

Credit Rating *

Policy

Maximum

Current

Holding %

Current

Holding $

AMP Bank Ltd A A1-A2 30% 7% 2,000,000$

BananaCoast Credit Union unrated unrated 0% 0% 57,356$

Bank of Queensland A- A2-A3 20% 0% -$

Bankwest AA A1+ 40% 15% 4,500,000$

Bendigo Bank BBB+ A2-A3 20% 0% -$

Heritage Bank BBB+ A2-A4 120% 3% 1,000,000$

ING Bank A A2-A3 20% 3% 1,000,000$

National Australia Bank AA A1+ 40% 46% 13,957,414$

Peoples Choice Credit Union BBB A2-A3 20% 3% 1,000,000$

Rural Bank BBB A2-A4 120% 7% 2,000,000$

Police & Nurses Bank BBB A2-A3 20% 3% 1,000,000$

Rabobank AA A2-A3 20% 3% 1,000,000$

Westpac Bank AA A1+ 40% 10% 3,000,000$

TOTAL CASH & INVESTMENTS 30,514,770$

AGENDA


Item 10.5

Civ

ic L

ea

de

rsh

ip

Item: 10.5

Subject: QUARTERLY BUDGET REVIEW STATEMENT - PERIOD ENDED 31 MARCH 2016

File/Index: Financial Management/Budget Reviews

Presented by: Chris Hodge, Chief Financial Officer


RECOMMENDATION That the Quarterly Budget Review Statements for the March 2016 quarter, projecting a net deficit of $3,445,000 for the 2015/16 financial year, be adopted.

EXECUTIVE SUMMARY This review revises the net operating result for 2015/16 to a deficit of $3,445,000. There has been an increase of $42,000 to the operating budget deficit when compared to the December 2015-2016 adopted budget. The net increase of $34,000 is made up of maintenance required at commercial property in Urunga. Other budget amendments have been offset by savings in other areas. Urban and rural roads have an increase of $50,000 which has been offset by $50,000 from parks and gardens maintenance. Asset management and design salaries have been offset by projects managed by contractors as an asset management coordinator has not been employed yet. REPORT DETAIL This report has been prepared in accordance with the Division of Local Government’s Quarterly Budget Review Guidelines. In keeping with the requirements of S203 of the NSW Local Government (General) Regulation 2005, a budget review for the period ended 31 March 2016 has been prepared. The variances influencing the March 2016 result are reported in the attached Statements. Under the mandatory reporting requirements, Council is required to report on the following:

Included in Attachment

Income & Expenses Budget Review Statement Yes Cash & Investments Budget Review Statement Yes Key Performance Indicator (KPI) Budget Review Statement Yes Capital Budget Review Statement

Yes

AGENDA


Item 10.5

Civ

ic L

ea

de

rsh

ip

Contracts & Other Expenses Budget Review Statement Yes BUDGET IMPLICATIONS This review estimates the consolidated operating result before capital to be $3,445,000 deficit as at 30 June 2016, which is more favourable than the original budgeted amount of $4,896,000 deficit. SUSTAINABILITY ASSESSMENT There are no environmental or social implications to this report. Economic implications are discussed in the body of this report. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 1 impact. To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council carried out the following actions:

1. No external action was required;

2. Managers and other staff responsible for budgets were asked to review their

budget responsibilities as part of the review.

ATTACHMENTS 10.5.A Quarterly Budget Review Statement 01/01/16 - 31/03/16

AGENDA


Item 10.6

Civ

ic L

ea

de

rsh

ip

Item: 10.6

Subject: PROPOSED ROAD CLOSURE AND OPENING PACIFIC HIGHWAY URUNGA

File/Index: Road Closures Permanent

Presented by: John Starr, Design & Traffic Engineer

ALIGNMENT WITH DELIVERY PROGRAM (PP) PLACES FOR PEOPLE (PP.3) We are connected and able to move around in a safe, accessible, affordable, healthy and environmentally friendly way. (PP.3.5) We have a system of safe, well maintained roads including car calming infrastructure. (PP.3.5.1) Review and implement the Road Asset Management Plan including measures and targets.

RECOMMENDATION That Council: 1. Accept the offer of the road opening as compensation for the road closure and that all

associated costs be met by the applicant. 2. Close the section of council public road having an area of approximately 220m2 as

detailed in the attached sketch, and upon closure the newly created lot is to be combined with Lot A, DP 104582.

3. Open a section of Lot A, DP 104582 within the Pacific Highway Urunga having an area of approximately 310m2 as detailed in the attached sketch, and upon opening the lot is to be gazetted as public road.

EXECUTIVE SUMMARY This report is to inform Council of a proposed road closure and opening of sections of Council road reserve Pacific Highway Urunga. REPORT DETAIL Council has received an application to close a section of Council public road and open a section of privately owned land for road purposes, adjacent to Lot A, DP 104582, Pacific Highway Urunga. The section of road proposed to be closed is a triangular shape with an area of approximately 220m2. The proposed section of privately owned land to be opened for public road is also triangular in shape, having an area of approximately 310m2. The application to open the 310m2 section of road is to formalise encroachments of the formed road (Pacific Highway) on Lot ,A DP 104582 and is proposed to be offered to Council as compensation for the section of road to be closed. The section of road to be closed will adjust the road boundary alignment and straighten the boundary so that it will be a continuous line along the frontage. Upon closure of the road the newly created lot is proposed to be amalgamated with Lot A, DP 104582.

AGENDA


Item 10.6

Civ

ic L

ea

de

rsh

ip

BUDGET IMPLICATIONS There are no budgetary implications for Council as it is proposed to offer the road opening as compensation for the road proposed to be closed. SUSTAINABILITY ASSESSMENT There are no economic, environmental or social implications. ENGAGEMENT Council has written to the adjoining owners, utility providers and the NSW Roads and Maritime Services on the 18 March 2016 informing them of the application to close and open sections of the Council public road and to provide any written objections within 28 days. Council has received a letter from NSW Roads and Maritime Services supporting the application. No objections to the application have been received.

ATTACHMENTS 10.6.A Copy Plan Showing Sections Road Proposed to be Closed and Opened

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

Item: 10.7

Subject: LOCAL GOVERNMENT REFORM UPDATE - MAY 2016

File/Index: Corporate Management/Fit For the Future

Presented by: Liz Jeremy, General Manager

ALIGNMENT WITH DELIVERY PROGRAM (CL) CIVIC LEADERSHIP (CL.3) Council is proactive in representing the needs of our community. (CL.3.1) Strong partnerships exist with all levels of government, peak bodies and the community. (CL.3.1.0) Strong partnerships exist with all levels of government, peak bodies and the community - Other Activities.

RECOMMENDATION That Council:

1 receive and note this update in terms of the local government reform process 2 endorse the submission provided to IPART relative to the Local Government

Rating Review

EXECUTIVE SUMMARY Reform of the local government sector is being pursued via a series of processes by the NSW Government. These include for different councils and variously boundary adjustments and/or amalgamations, a pilot program for Joint Organizations, reassessment of some councils against ratios established by the NSW Government, a report by IPART on the Review of reporting and compliance burdens on Local Government, a review by IPART regarding the local government rating systems and a review of the NSW Local Government Act 1993. This report provides council with an update on the local government reform process as it relates to Bellingen Shire Council as of May 2016. REPORT DETAIL 1 Overview Since August 2011, following the Destination 2036 Seminar in Dubbo NSW, the NSW Government has been pursuing the reform of Local Government through several defined approaches. The pursuit of the reform of Local Government has been undertaken through a process of consultation over the last 4 years. The NSW Government appointed the Independent Local Government Review Panel (ILGRP), comprising Jude Munro (former CEO of Brisbane City Council), Mr Glenn Inglis (former General Manager of Tamworth Regional Council) and Professor Graham Sansom who chaired the Panel.

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

The ILGRP’s role was to engage in a robust manner with Local Government across NSW, identifying issues and seeking appropriate solutions to the issues that were discovered through this engagement process, including identifying areas where mergers may be appropriate to improve the long term financial sustainability of NSW. The Independent Local Government Review Panel produced a series of reports which were the subject of detailed engagement with the local government sector. This council received a series of reports in relation to the reform process and provided feedback and commentary at each step in the process. 2 Parliamentary Inquiry into reform of local government In May 2015 a Parliamentary Inquiry was established into the local government reform process. The Inquiry conducted hearings at a number of locations across the state including Armidale. The Mayor and Council’s Chief Financial Officer gave evidence at the hearing on Council’s behalf. The Final Report of the Parliamentary Inquiry was published on 29 October 2015. A response has been provided by the NSW Government dated 29 April 2016. A copy of this report is attached. 3 Fit for the Future assessment and reassessment The NSW Government responded to the ILGRP’s recommendations by way of the Fit for the Future (FFF) Reform package and Council provided a FFF submission to Government in June 2015. The Independent Pricing and Regulatory Tribunal (IPART) assessed all of the submissions provided by councils across the State. Bellingen Council was assessed as having scale and capacity but not satisfying financial sustainability overall and was notified of this in October 2015. A further report was considered by Council on 16 November 2016 wherein Council resolved as follows: 054/15 RESOLVED (Cr Scott/Cr Harrison) That 1 Council receive and note this report 2 Council’s position is to stand alone in keeping with the findings of the Independent

Local Government Review Panel and the analysis undertaken by the Independent Pricing and Regulatory Tribunal which did not identify evidence for a better alternative to the Council’s proposal to stand alone

3 Council provides a response to the IPART assessment by 18 November 2015, as outlined in section 7 of this report.

As a consequence Council provided a submission to Government on 18 November 2015 reflective of the foregoing. On 18 December 2015 Council received a final determination in the matter from the NSW Government which indicated that Council would stand alone and be a member of a Joint organization, and that opportunity would be provided for a reassessment against the FFF ratios.

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

On 23 March 2016 Council considered report 10.9 Fit for the Future update – March 2016, and resolved as follows: MOVED (Cr Klipin/Cr Harrison) That Council 1 receive and note this update in terms of the Fit for the Future reform process. 2 endorses the intent of the attached updated North Coast Joint Organisation

expression of interest for submission to the Minister for Local Government when the next opportunity arises.

In addition at the Ordinary Meeting in April 2016 Council considered its Integrated Planning and Reporting documents for the 2016/17 year as well as revisions (as annually required) of the affiliated documents such as the Long Term Financial Plan and the Revenue Policy. Underpinning the preparation of these documents, and as outlined to Council at meetings and workshops conducted in the matter was the assumption that Council would be reassessed against benchmarks originally established by Government in the absence of updated information from Government. . These documents were prepared in this context. On 2 May Council received correspondence from the Office of Local Government (OLG) providing guidelines relative to the reassessment process. A copy of the Fit for the Future Financial Criteria Reassessment (the guidelines) is attached. The key points to note regarding the reassessment process as outlined in the Guidelines are as follows:

1. The reassessment process will use the same criteria and benchmarks as IPART’s Fit for the Future assessment

2. Councils can draw upon 2014-15 financial and asset management information for the reassessment and extend Improvement Action Plans to 2020-21

3. The reassessment will focus on benchmarks not previously met, but councils need to show that changes do not adversely affect performance against other criteria and benchmarks

4. The reassessment will focus on existing Improvement Action Plans, prepared using Template 2 (Council Improvement) or Template 3 (Rural Council) in the Fit for the Future assessment

5. Councils that made a submission using Template 2 (Council Improvement) are not eligible for reassessment under Template 3

6. The reassessment will consider specific issues raised by IPART in the summary assessment for each council but not issues of general dispute with the original assessment finding

7. To be successful, a council’s revised Improvement Action Plan must satisfy the requirements outlined in the tables in the Appendix, as per the original IPART assessment

Page 5 of the guidelines required Council to provide advice to the Office of Local Government regarding their participation or otherwise in the reassessment process by 16 May 2016. Council was briefed in the matter on 4 May 2016 and as a consequence Council advised the Office of Local Government of its intention to resubmit for reassessment on 13 May 2016. The key activities and timelines for the process are as follows:

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

Step Timeline Comment

Nomination for reassessment

By 13 May 2016 Complete

Council to review its IPART assessment summary and identify opportunities to revise its Improvement Plan

Prior to OLG Workshop to be held for Senior staff on 7 June 2016

Work underway by the Fit for the Future Project Team

Council workshop to consider revised Improvement Plan post OLG Workshop

15 June 2016 Workshop has been scheduled

Revised Improvement Plan submitted to OLG

15 July 2016 Submission to include

Council resolution

Copy of original Fit for the Future submission

Statement relative to each criteria not previously achieved and what actions will be taken to remedy

A revised Improvement Plan demonstrating how Council can now satisfy the criteria.

OLG reassesses revised Improvement Plan

30 September 2016 Process to be overseen by OLG in consultation with IPART and TCorp.

Table one: Key activities and timelines involved in the Fit for the Future reassessment

In terms of outcomes, the Guidelines indicate that:

Councils satisfying the criteria assessed as Fit for the Future will have access to TCorp borrowing facilities

Councils not satisfying the criteria are subject to financial monitoring, support and/or intervention

4 Review of the Local Government Rating System In late 2015 The NSW Government commissioned IPART to undertake a review of the local government rating system. On 13 April 2016 an Issues Paper was published and on 26 April 2016 IPART conducted a Public Hearing. A suite of documents relative to the process are available on IPART’s website- http://www.ipart.nsw.gov.au/Home/Industries/Local_Govt/Reviews/Review_of_Local_Government_Rating_System. In addition IPART’s Discussion Paper is provided as an attachment to this report. IPART required that submissions be made by 13 May 2016. As a consequence it was not possible for a report to be submitted to council prior to the deadline date. The submission provided to IPART provides the following notation (as has had to be the case with a number of other submissions to government due to the constrained timeframes):

http://www.ipart.nsw.gov.au/Home/Industries/Local_Govt/Reviews/Review_of_Local_Government_Rating_System

http://www.ipart.nsw.gov.au/Home/Industries/Local_Govt/Reviews/Review_of_Local_Government_Rating_System

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

“Council also makes notification that the constrained timeframe, in terms of the consultation period, has not allowed, what Council would consider as, an appropriate level of conference with our elected members. As a consequence, this submission has not been subject to formal consideration by Council. The submission will be subject to a report to the May Ordinary Meeting of Council.” Council’s submission addresses the following issues and is attached to this report for endorsement:

1 Rating categories 2 Rate pegging and special variations 3 Exemption of rates

4 Concessions for pensioners

5 Service Reviews, Shared Servicing and Alliancing In late 2015 Council endorsed a Memorandum of Understanding with Kempsey Shire Council, Nambucca Shire Council and Gloucester Shire Council with the objective of participating in a Shared Servicing and Alliancing Program. Whilst the reform process and recent announcements regarding Council amalgamations has impacted on the participation of Gloucester Shire Council the remaining three Councils have commenced the process and have established priorities for assessment, purchased software and commenced review in the key priority areas of information technology and information systems, Procurement and Human Resources. The Service Review process and regional partnership around shared servicing and alliancing is a key organizational priority. BUDGET IMPLICATIONS There are no budget implications associated with the preparation of this report. The various issues outlined within this report have potential financial implications which will be able to be quantified over time. SUSTAINABILITY ASSESSMENT The Fit for the Future reform process focuses on the long term sustainability of Local Government. ENGAGEMENT The Bellingen Shire Council Community Engagement Strategy was adopted by Council at its Meeting 22 February 2012. This strategy is designed to outline the approach Bellingen Shire takes towards engaging with our community. Having regards to the Community Engagement Strategy it is considered that the actions/initiatives contained within this report are appropriately categorised as having a LEVEL 3 impact. (e.g. Level 3 High impact – Shire Wide) To address the requirements of Council’s Community Engagement Strategy and the NSW Local Government Act 1993, Council has responded to the various consultation and engagement processes and will continue to participate in the Fit for the Future reform program.

ATTACHMENTS 10.7.A NSW Government response to the Parliamentary enquiry into Local Government

AGENDA


Item 10.7

Civ

ic L

ea

de

rsh

ip

10.7.B NSW Government Fit for the Future Financial Criteria Reassessment 10.7.C Review of the local government rating system 10.7.D Bellingen IPART submission - Review of Local Government Rating System

AGENDA


11 CONFIDENTIAL MATTERS

Nil

agenda for the ordinary council meeting€¦ · social justice principles including equity access...

Documents