agenda finance and personnel committee monona …

AGENDA

FINANCE AND PERSONNEL COMMITTEE

MONONA PUBLIC LIBRARY, MUNICIPAL ROOM 1000 NICHOLS ROAD

MONDAY, MAY 4, 2015 6:00 P.M.

1. Call to Order.

2. Roll Call.

3. Approval of Minutes from April 8, 2015. 4. Appearances. 5. Unfinished Business.

A. Convene in Closed Session under Wisconsin Statute section 19.85(1)(g) Conferring with legal

counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (Claim of Diane Neukirch and Norman Scheels).

B. Reconvene in Open Session Under Wisconsin Statute Section 19.85(2). C. Consideration of Claim of Diane Neukirch and Norman Scheels.

6. New Business.

A. Consideration of Resolution 15-5-2028 Amending the Capital Budget for Additional

Expenditures for Monona’s Low Power FM Community Radio Station.

B. Consideration of Resolution 15-5-2025 Amending the 2015 Capital Budget to Complete Street Design for Bridge Road Reconstruction.

C. Consideration of Resolution 15-5-2026 Award of Bid for 2015 Street Micro Surfacing Project. D. Consideration of Resolution 15-5-2027 Award of Bid for 2015 Street Mill and Overlay

Project. E. Consideration of Ordinance 5-15-671 An Ordinance Concerning the Assessment Date of a

Late Fee for Liquor License Renewal Applications.

F . Discussion of Accepting Credit Card Payments at City Offices. 7. Acceptance of General Fund Accounts Payable Checks Dated March 13–April 30, 2015.

(Documentation of invoices paid is available in the City Clerk’s office.) 8. Adjournment. NOTE: Upon reasonable notice, the City of Monona will accommodate the needs of disabled individuals through auxiliary aids or services. For additional information or to request this service, contact Joan Andrusz at (608) 222-2525 (not a TDD telephone number), FAX: (608) 222-9225, or through the City Police Department TDD telephone number 441-0399. The public is notified that any final action taken at a previous meeting may be reconsidered pursuant to the City of Monona ordinances. A suspension of the rules may allow for final action to be taken on an item of New Business. It is possible that members of and a possible quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information or speak about a subject, over which they have decision-making responsibility. No action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this notice. Lk/Agenda 4/29/15

FINANCE AND PERSONNEL COMMITTEE MINUTES April 8, 2015

The regular meeting of the Finance and Personnel Committee for the City of Monona was called to order by Mayor Miller at 6:33 p.m. Present: Mayor Robert Miller and Alderpersons Doug Wood and Jim Busse Also Present: City Administrator Patrick Marsh, Finance Director Marc Houtakker, and City Clerk

Joan Andrusz APPROVAL OF MINUTES

A motion by Alder Wood, seconded by Alder Busse to approve the Minutes from March 16, 2015, was carried.

APPEARANCES There were no Appearances. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS

A motion by Alder Wood, seconded by Alder Busse to Convene in Closed Session under Wisconsin Statute section 19.85(1)(g) Conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (Claim of Tracy Coney) and section19.85(1)(b) Considering dismissal, demotion, licensing or discipline of any public employee or person licensed by a board or commission or the investigation of charges against such person, or considering the grant or denial of tenure for a university faculty member, and the taking of formal action on any such matter; provided that the faculty member or other public employee or person licensed is given actual notice of any evidentiary hearing which may be held prior to final action being taken and of any meeting at which final action may be taken. The notice shall contain a statement that the person has the right to demand that the evidentiary hearing or meeting be held in open session. This paragraph and par. (f) do not apply to any such evidentiary hearing or meeting where the employee or person licensed requests that an open session be held (City Employee). On a roll call vote, all members voted in favor of the motion.

Upon reconvening in Open Session:

A motion by Alder Wood, seconded by Alder Busse to deny the Claim of Tracy Coney. On a roll call vote, all members voted in favor of the motion.

A motion by Alder Wood, seconded by Alder Busse to defer the following items to the City Council for consideration, was carried:

Finance and Personnel 4/8/2015 Page 2

1. Resolution 15-4-2022 Accepting Governmental Responsibility for Runoff Management Grants.

2. Resolution 15-4-2021 A Preliminary Resolution Declaring Intent to Exercise Special

Assessment Police Powers Under Section 66.0703, Wisconsin Statutes, in the City of Monona, Dane County, Wisconsin, for Street Improvements to Tompkins Drive.

3. Resolution 15-4-2023 Amending the Capital Budget and Awarding Water Facility

Improvement Project Bid.

4. Resolution 15-4-2024 Award of Bid for Water Tower Interior Painting. A motion by Alder Busse, seconded by Alder Wood to table until the next meeting Acceptance of General Fund Accounts Payable Checks Dated March 13–April 2, 2015 due to time constraints, was carried.

ADJOURNMENT A motion by Alder Wood, seconded by Alder Busse to adjourn, was carried. (7:37 p.m.) Joan Andrusz

City Clerk

Resolution No. 15-5-2028

Monona Common Council

AMENDING THE CAPITAL BUDGET FOR ADDITIONAL EXPENDITURES FOR MONONA’S LOW POWER FM COMMUNITY RADIO STATION

WHEREAS, the 2015 Capital Budget originally included $85,000 for the purchase of community radio station broadcast equipment and was amended in January 2015 to add an additional $15,000 from the Community Media reserves for the equipment purchase; and, WHEREAS, the recommended equipment has now been estimated at $110,000; and, WHEREAS, such equipment is detrimental to the broadcasting of Monona’s community radio station; and, WHEREAS, the Community Media Committee has approved an amount not to exceed $110,000 to purchase the equipment; and, WHEREAS, the additional $10,000 is recommended to come from the Community Media Reserves; and, WHEREAS, delays in ordering equipment may cause challenges in receiving the equipment and broadcasting by the FCC mandated July 15, 2015 deadline. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the 2015 Capital Budget is hereby amended to move $10,000 from Community Media Reserves for the purchase of radio broadcast equipment for Monona’s Low Power FM Community radio station at a total cost not to exceed $110,000. Adopted this _______ day of _________________________, 2015. BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Robert E. Miller Mayor ATTEST: Joan Andrusz City Clerk Approval Recommended By: Community Media Committee – 4/16/15 Council Action: Date Introduced: 5-4-15 Date Approved: ______ Date Disapproved: ______

City of Monona POLICY AND FISCAL NOTE

Original _______ Update

Substitute No. _________ Resolution No. 15-5-2028 Ordinance Amendment No. ________

Title: Radio Broadcast Equipment Policy Analysis Statement: Brief Description Of Proposal: Attached is a list of the estimated cost of the broadcast equipment for the City’s radio station. The total estimated cost is $108,846. The City budgeted $85,000 in the 2015 Capital Budget, and in January 2015, the Council authorized an additional $15,000 to bring the total budget to $100,000. The Community Media Committee recommends using another $10,000 from Fund Balance to increase the budget from $100,000 to $110,000. The Fund Balance on December 31, 2014 was $140,975. The 2015 Community Media budget is already using $76,800 of Fund Balance. Total Fund Balance to be used in 2015 will increase to $86,800. . Current Policy Or Practice: $110,000 was allocated in the 2015 Capital Budget. Impact Of Adopting Proposal: Needed to meet the FCC mandate of July 15, 2015. Fiscal Estimate: Fiscal Effect (check/circle all that apply) ___ No fiscal effect Creates new expenditure account ___ Creates new revenue account Increases expenditures ___ Increases revenues ___ Increases/decreases fund balance _____________ Fund

Budget Effect: ___ Expenditure authorized in budget ___ No change to budget required Expenditure not authorized in budget ___ Budget amendment required Vote Required: ____Majority Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. 15-1 No Budget Amendment Required _______

Account Number

Account Name

Budget Prior to Change

Debit

Credit

Amended Budget

Fund CC Account Object 203 55 55370 810 Community Media Equipment $112,250 $10,000 $122,250 203 46 49300 000 Community Fund Balance $61,880 $10,000 $76,880

Total $10,000 $10,000

Prepared By: Department: Prepared By: Reviewed By: Marc Houtakker, Finance Director

Date: Date: April 30, 2015

MCM Radio Equipment Budget

Category Equipment Brand Units Price Optional Features

STUDIOAutomation System Skylla - SMARTS Broadcast Systems 1 $18,800Installation (hotel room 5 nights for technician) $750

Wheatstone Audioarts AIR 4 $3800 $3,800

Microphones Electro-Voice RE20 4 $1,796 YellowTek M!KA Boom (grey) YT3200 4 $1,028

YellowTek M!KA Bushing for Boom YT3211 4 $180

Turntable Stanton T92USB 2 $403

CD Player Tascam 2RU 2 $464

Telephone Hybrid Telos Hx6 with xScreen Lite software 1 $2,468Telos vSet6 1 $648

Headphone Module Headphone amp mod 4 $400Sennheiser HD202 Headphone 5 pack 1 $89

Monitors JBL Control1-Pro (pair) 1 $142Samson Servo 120A 1 $153

Profanity Delay 25-Seven PDM 1 $2,375

Logger Digital Juke Box WebStream Logger 1 $295this is software – requires a PC

Logging PC 1 $400PC & Monitor

Monitor, Mouse, Keyboard for Skylla 1 $300Production Computer PC Audio Labs 1 $900Microphone Adaptor XLR Connection Module 1 $250

Media Coordinator Compaudio/video editing - Laptop 1 $1,800

Warning Light ON-Air Light – CBT ONAIR2 vertical 1 $28812 Vdc LED

=========STUDIO TOTAL $37,729


RACK ROOMEquipment Rack Middle Atlantic – knock down rack

Slim 5 Series 5-37-26 68.5” H 1 $299Slim 5 Series SP-5-37-26 side panels 1pr $277Slim 5 Series Fan Kit 5-FAN-K 1 $80Slim 5 Series Leveling Feet LF-ISO 1 $19Power Strip PDT-1620C-NS 2 $250APC Smart-UPS X 3000VA 1 $1,305HP-500 rack screws 1 $70

Audio Processing Aphex 302D Compellor 1 $1,095

Remote Gear Comrex Access 2USB 1 $3,300Comrex Access Mixer 1 $1,047Comrex Access rack unit 1 $2,598Shure Beta58A 4 $544

EAS Sage Digital Endec 1 $2,212Inovonics 633 FM Monitor – EAS 2 $1,204Inovonics rackmount 1 $52NOAA receiver – Dayton AF612 1 $320

RBDS (RDS) Inovonics 720 RDS Encoder 1 $1,350

Signal Monitor Inovonics 531 FM Modulation Monitor 1 $2,488

Wireless Mics Wireless Mics – Shure BLX24 w/ SM58 2 $538Wireless Hdph's Telex ST-300 / SR-50 2 $873

Fixed Links MG High School – Barix Exstreamer 500 4 $2,120Public Library – City Council 4 $2,120

Networking Netgear ProSafe M4100-D12G switch 1 $250Netgear SRX5308 – VPN Router 1 $365Netgear ProSafe WNAP320-100NAS 1 $250

Connectors – wire – cable ties – etc $1,500misc installation materials

Streaming Audio Encoder $2,000

=========RACKROOM TOTAL $28,526

=========EQUIPMENT TOTAL $66,255


FURNITUREGraham Studios

Modulux – Waterfall Right Hand 1R-WM 6,163.20no table top equipment podsin cabinet lightingelectrical wiringheadphone jackstable top wiring grommets

Chairs 5 1,000.00Countertops (Production Room) 1 500.00

=========FURNITURE TOTAL $7,663

STUDIO GRAND TOTAL $73,918

TRANSMISSIONTransmitter Nautel VS-300 1 $5,453

AntennaShively 6821B - full wave spacedincludes cables & controllers 2 $3,500

Transmission Line Helix 1 5/8' foam $2,500US Cellular Agreement 1 $8,475Antenna Install 1 $6,000FCC Reapplication Doug Vernier & David Oxenford & Tower Ext. 1 $6,000Monopole 1 $3,000

TRANSMISSION TOTAL $34,928

RADIO STATION GRAND TOTAL $108,846

BROADCASTERSGENERAL STORE

2480 S.E. 52nd StreetOcala, FL 34480-7500VOICE: (352) 622-7700 FAX: (352) 629-7000

QUOTATION

CUSTOMER PO # SHIP VIA PAYMENT TERMS PHONE FOB

Unless provided otherwise, most quotes are valid for thirty $30$ days. The purchase of goods from this quotation is with the understanding that the Seller retains title and right to possession of the goods until they arepaid for. In the event of a default in payment the Buyer agrees to pay all costs of collection, including attorney’s fees and interest shall accrue at the rate of 18% per annum. Any litigation concerning this quotation, orany agreement arising from it, shall take place in Marion County, Florida. Customer will be responsible for any applicable freight, sales tax, custom or duty charges unless otherwise noted.

Quote #: 452159ADate: 01/23/2015 MOST QUOTES VALID FOR 30 DAYSPage: 1 PLEASE VERIFY PRIOR TO ORDERINGQUOTE FOR: JOHN BAUER, C.E.

BILL TO: SHIP TO:WMGN WMGN1MID-WEST FAMILY BROADCASTING WMGN/WTDY730 RAYOVAC DRIVE 730 RAYOVAC DRIVEATTN: ACCTS. PAYABLE DEPT.MADISON, WI 53711 US MADISON, WI 53711 USTROY JOHNSON A/P JOHN BAUER, C.E.Fax# 1-608-273-3588 1-608-441-3676

WHEN NEEDED? SPECIAL-30 DAYS/REG-31 1-608-273-1000 ORIGIN

GRA-1LRXPC30 GRAHAM RADIUS CURVE UNBALANCED-UW/LEGS - LEFT HANDED SIT DOWN 1 5,621.50 5,621.50 6,395.00 6,395.00

------------ ------------Sub Total 5,621.50 6,395.00

Estimated Freight 541.70 541.70Sales Tax 0.00 0.00

------------ ------------AMOUNT DUE 6,163.20 6,936.70

============ ============(#1) (#2)

ITEM NUMBER DESCRIPTION UNITS DISC EACH DISC TOTAL LIST EACH LIST TOTAL

Submitted By: Karly Kerstin, Phone: 352-622-7700, Email: [email protected] you for the opportunity to quote on your requirements!PLEASE VERIFY DESCRIPTIONS FOR ACCURACY AND ACCEPT WITH SIGNATURE

Purchaser’s AcceptanceQuotation accepted by _______________________________

Title _______________________________Date

Customer PO# _______________________________

FREIGHT AND ANY APPLICABLE TAX WILL BE ADDED TO INVOICE (unless stated otherwise). IF TAX EXEMPT, a certificate of exemption isrequired BEFORE the order can ship. BGS has a 30 Day Return Policy with RMA supplied by BGS - note that freight is nonrefundable.We do our best to avoid restock fees but non-stock items can incur a restock of 10%-100% depending on the vendor.Credit card orders may incur an additional 3% administrative feeCredit card orders may incur an additional 3% administrative fee that would be added to your payment.Credit card returns will incur up to an additional 6% return chargeCredit card returns will incur up to an additional 6% return charge that will be added to any restocking charge.



QUOTATION



Quote #: 453354Date: 02/03/2015 MOST QUOTES VALID FOR 30 DAYSPage: 1 PLEASE VERIFY PRIOR TO ORDERINGQUOTE FOR: JOHN BAUER, C.E.



AUD-AIR4 AUDIOARTS AIR 4 13 FADER/12 STEREOCHANNEL INPUTS W/A-B INPUTS/4MIC/ 1 3,800.00 3,800.00 4,295.00 4,295.00

HEI-PR40 HEIL BDCST & RECORD STUDIO MIC 4 242.05 968.20 399.00 1,596.00MIK-YT3200 MIKA 31.5" MIC ARM DARK GRAY

UNTERMINATED MIC CABLE W/O LED 4 256.50 1,026.00 308.00 1,232.00GIB-YT3211 MIKA FLUSH DESKTOP BUSHING MOUNT

16mm PILOT HOLE/20mm MOUNTING HOLE 4 44.50 178.00 65.00 260.00STA-T92USBNA STANTON DIRECT-DRIVE S-ARM TURNTBL

w/500V3 CARTRIDGE;RCA/SPDIF/USB OUT 2 201.50 403.00 499.00 998.00TAS-CD200BT TASCAM 2RU UNBAL. CD/MP3/WAV PLAYER

WITH BLUETOOTH CONNECTIVITY 2 231.55 463.10 599.99 1,199.98TEL-200100342 TELOS HX6 SIX LINES POTS + LIVEWIRE

ANALOG I/O INCL’S XSCREEN LITE SFTW 1 2,468.50 2,468.50 2,995.00 2,995.00TEL-200100294 TELOS VSET6 VOIP 6-LINE PHONE W/

CALLER ID,SCREENER INFO,FADER ASNGS 1 648.00 648.00 795.00 795.00BEH-HA8000 BEHRINGER 8 CH. HEADPHONE AMP.

POWERPLAY PRO-8 1 125.00 125.00 224.99 224.99A NON-RETURNABLE ITEM, NO CANCELLATION

JBL-CONTROL1PRO JBL PERSONAL 2WAY SPKR W/MNTG BRCKTBLACK (PRICED EACH, SOLD IN PAIRS) 1 71.00 71.00 106.00 106.00

SAM-SERVO120A SAMSON ST. POWER AMP/60w @8ohms/1RU1/4"TRS & RCA INPUT; H/P JACK 1 152.62 152.62 249.96 249.96

25S-PDM 25-SEVEN PROGRAM DELAY MANAGERAES/99 SEC #2001-00350-000 1 2,375.00 2,375.00 2,890.00 2,890.00JUKE BOX 1 0.00 0.00 0.00 0.00

CBT-ONAIRV CBT SYSTEMS ON AIR LIGHT-VERTICAL..STANDARD: 12VOLTAC/DC COLOR ? 1 288.50 288.50 350.00 350.00

NOTE ____________RACK ROOM______________ 0 0.00 0.00 0.00 0.00MAA-53726 MAA 37 SP SLIM KNOCK DOWN RACK 26"D 1 298.65 298.65 555.42 555.42MAA-SP53726 MAA SLIM 5-37-26 SIDE PANELS/pr. 1 276.50 276.50 515.00 515.00MAA-5FANK MAA SLIM 5 FAN KIT , 2 FANS 1 80.00 80.00 148.88 148.88MAA-LFISO MIDDLE ATLANTIC SET OF 4 LEVELING

FEET WITH RUBBER ISOLATION BOOT 1 18.50 18.50 34.34 34.34MAA-PDT1620CNS MAA 16 OUTLET 20 AMP THIN POWER

STRIP 33-1/2" 2 125.00 250.00 223.42 446.84MAA-HP500 MAA 3/4",10-32 RACK SCREW/500PC JAR

TRUSS-HEAD DESIGN;SELF-GUIDING PNT. 1 70.00 70.00 130.08 130.08APH-320D APHEX STEREO COMPELLOR DIG/AN. I/O 1 1,094.50 1,094.50 1,499.00 1,499.00


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QUOTATION






****** CONTINUED FROM PREVIOUS PAGE ******* CONTINUED FROM PREVIOUS PAGE ******* CONTINUED FROM PREVIOUS PAGE ******

COM-ACCESS2USB COMREX ACCESS 2USB PORTABLE IP/POTSCODEC W/TS1 LICENSE P/N 9500-0075 1 3,300.50 3,300.50 3,800.00 3,800.00

COM-ACCESSMIXER COMREX PORTABLE MIXER OPTION ONLY!!5 MIC/LINE+H/P CONN. P/N 9500-0070 1 1,046.60 1,046.60 1,200.00 1,200.00

COM-ACCESSRK COMREX ACCESS R/M ST. BRIC IP/POTSCODEC W/TS1 LICENSE P/N 9500-0400 1 2,598.00 2,598.00 3,000.00 3,000.00

SHU-BETA58A SHURE SUPERCARD. DYN. NEODYM. MIC 4 135.56 542.24 199.00 796.00SAG-ENDECHD SAGE DIGITAL ENDEC EAS/CAP READY

ENCODER DECODER; MODEL# 3644 1 2,212.50 2,212.50 2,695.00 2,695.00INO-63300 INOVONICS FM/RDS MONITOR RECEIVER

TUNER 1/3 RU 2 602.50 1,205.00 790.00 1,580.00INO-RK00 INOVONICS 19"1RU RACK SHELF HOLDS

3 MINI’S OR 2 MODEL 610’S 1 51.50 51.50 65.00 65.00CRN-RFBA1 CROWN TRIPLE RECEIVER:AM/FM/WR;1RU

TUNABLE TO ANY MIX OF RECEIVERS 1 1,435.00 1,435.00 1,695.00 1,695.00INO-72000 INOVONICS RDS/RBDS ENCODER USB AND

RS232, LCD FRONT PANEL 1 1,350.70 1,350.70 1,785.00 1,785.00INO-53100 INOVONICS FM MODULATION MONITOR

OFF AIR DIGITAL TUNING / SCA INJECT 1 2,488.50 2,488.50 3,200.00 3,200.00SHU-BLX24SM58 SHURE UHF AGILE H/H SYST. w/SM58 2 269.25 538.50 436.00 872.00TEL-ST300 TELEX 17-ch Base Station Transmittr

With Antenna and Power Supply 2 475.00 950.00 723.00 1,446.00TEL-SR50 TELEX 1-ch Receiver w/Beltclip

Batteries/Earphone Sold Separately 2 69.00 138.00 102.00 204.00BAR-EXSTREAMER500 BARIX IP/MP3 BAL. ANLG. AUDIO CODEC

#2007.9096; w/4 RELAY CLOSURES 4 530.00 2,120.00 625.00 2,500.00BAR-EXSTREAMER500 BARIX IP/MP3 BAL. ANLG. AUDIO CODEC

#2007.9096; w/4 RELAY CLOSURES 4 530.00 2,120.00 625.00 2,500.00NET-GSM7226LP100NES NETGREAR PROSAFE M4100-26G-POE-SWIC

H-L2+ 26X10/100/1000+4X SHARED SFP 1 589.88 589.88 875.00 875.00NET-SRX5308100NAS NETGEAR PROSAFE 5RX5308 ROUTER

4 PORT SWITCH GIGE 1 405.57 405.57 590.00 590.00NET-WNAP320100NAS NETGEAR PROSAFE WIRELESS N ACCESS

POINT WNAP320 WIRELESS ACCESS POINT 1 240.95 240.95 320.00 320.00------------ ------------

Sub Total 38,388.51 49,644.49

Sales Tax 0.00 0.00


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QUOTATION






****** CONTINUED FROM PREVIOUS PAGE ******* CONTINUED FROM PREVIOUS PAGE ******* CONTINUED FROM PREVIOUS PAGE ******

------------ ------------AMOUNT DUE 38,388.51 49,644.49

============ ============(#1) (#2)


Submitted By: Karly Kerstin, Phone: 352-622-7700, Email: [email protected] you for the opportunity to quote on your requirements!PLEASE VERIFY DESCRIPTIONS FOR ACCURACY AND ACCEPT WITH SIGNATURE

Purchaser’s AcceptanceQuotation accepted by _______________________________

Title _______________________________Date

Customer PO# _______________________________

FREIGHT AND ANY APPLICABLE TAX WILL BE ADDED TO INVOICE (unless stated otherwise). IF TAX EXEMPT, a certificate of exemption isrequired BEFORE the order can ship. BGS has a 30 Day Return Policy with RMA supplied by BGS - note that freight is nonrefundable.We do our best to avoid restock fees but non-stock items can incur a restock of 10%-100% depending on the vendor.Credit card orders may incur an additional 3% administrative feeCredit card orders may incur an additional 3% administrative fee that would be added to your payment.Credit card returns will incur up to an additional 6% return chargeCredit card returns will incur up to an additional 6% return charge that will be added to any restocking charge.



A RESOLUTION AMENDING THE 2015 CAPITAL BUDGET TO COMPLETE STREET DESIGN FOR BRIDGE ROAD RECONSTRUCTION

WHEREAS, for project efficiencies for both the City and Redevelopment Area 9, staff is requesting the capital budget be amended to complete street design in 2015 for 1,000 feet of Bridge Road (from Broadway Avenue to Winnequah Road) in conjunction with the design for the internal streets of Redevelopment Area 9, the Riverfront Development; and, WHEREAS, the Bridge Road project was originally planned for reconstruction design in 2016 and reconstruction in 2017; and, WHEREAS, because Strand Associates is currently working with the City on Redevelopment Area 9, staff asked Strand Associates to prepare a Scope of Services for the Bridge Road design services; and, WHEREAS, the design Scope of Services provided by Stand Associates is in the amount of $83,100; and, WHEREAS, approval is also requested for Strand Associates to provide bidding, administration and observation services for the Bridge Road reconstruction project, tentatively planned for 2016; and, WHEREAS, the Public Works Committee reviewed this topic at its May 6, 2015 meeting and has recommended approval of the Strand Associates proposal for design services for Bridge Road reconstruction in the amount of $83,100, and for Strand Associates to assist the City with bidding, administration and observation services for the Bridge Road reconstruction project. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the 2015 Capital Budget is hereby amended to add $83,100 for design services for the reconstruction of Bridge Road from Broadway Avenue to Winnequah Road. BE IT FURTHER RESOLVED that the proposal for the Bridge Road design as prepared by Strand Associates in the amount of $83,100 is hereby approved, and Strand Associates is authorized to proceed with this design in conjunction with the design for the internal streets of Redevelopment Area 9. BE IT FURTHER RESOLVED that Strand Associates is hereby authorized to complete bidding, administration and observation services for the reconstruction of Bridge Road in 2016. Adopted this _______ day of __________________________ 2015.

BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN ________________________________________ Robert E. Miller Mayor

ATTEST: ________________________________________ Joan Andrusz City Clerk

Council Action: Date Introduced: 5-4-15 Date Approved: ______ Date Disapproved: ______




Title: Capital Budget Amendment Bridge Road Reconstruction Design Policy Analysis Statement: Brief Description Of Proposal: The design for this project is not in the current Capital Budget. Redevelopment Area 9 is scheduled for construction in 2016. For project efficiency, it is requested that Bridge Road reconstruction be completed at the same time. Bridge Road was originally planned for reconstruction design in 2016 and reconstruction in 2017. Staff is requesting the approval of the Strand Associates proposal to complete design services in 2015 for the amount of $83,100. Bridge Road reconstruction, from Broadway to Winnequah, would be bid with street construction work in Redevelopment Area 9 in 2016. Current Policy Or Practice: This project is not included in the 2015 Capital Budget. Impact Of Adopting Proposal: Bridge Road Design Capital Budget Funding: $0 Amount Requested for Design: $83,100 Fiscal Estimate: Fiscal Effect (check/circle all that apply) ___ No fiscal effect Creates new expenditure account ___ Creates new revenue account Increases expenditures ___ Increases revenues Increases/Decreases fund balance: Capital Fund.

Budget Effect: ___ Expenditure authorized in budget ___ No change to budget required Expenditure not authorized in budget Budget amendment required Vote Required: Majority Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. 15-8 No Budget Amendment Required _______

Account Number

Account Name


Debit

Credit

Amended Budget

Fund CC Account Object 400 57 57300 983 Bridge Road Reconstruction Design $0 $83,100 $83,100 400 40 49300 000 Fund Balance $0 $83,100 $83,100

Prepared By: Department: Public Works Prepared By: Daniel Stephany, Dir Public Works Reviewed By: Marc Houtakker, Finance Director

Date: April 27, 2015 Date: April 28, 2015

April 22, 2015

Mr. Dan Stephany

Director of Public Works

City of Monona

1000 Nichols Road

Monona, WI 53715

Re: Bridge Road Reconstruction

Dear Mr. Stephany:

Thank you for inviting us to assist the City of Monona (City) with Bridge Road Reconstruction. The City of

Monona can be confident that our team will provide responsive service that will result in a successful

outcome for the City.

Project Understanding

According to the City’s capital planning budget, Bridge Road Reconstruction was originally slated for 2016

design and 2017 construction, but will be advanced due to the proposed Redevelopment of Area No. 9

construction project in the summer of 2016. Both projects will take place concurrently so that the area is not

affected by construction work for 2 consecutive years.

The project will involve the complete reconstruction of Bridge Road. The City of Madison owns from the

centerline of Bridge Road to the west and has agreed to fund their portion of the reconstruction. Along with

the roadwork, the City would also like to replace the old cast iron water main under the roadway from the

Winnequah Road intersection to the WPS property on the south side of Broadway Avenue. The design of

the water main would involve trenchless installations under both the Yahara River and Broadway Avenue.

The project will also include new sidewalk, street lighting, and terrace trees on the City of Monona’s side of

the roadway. It is anticipated that the City of Madison sidewalk on the west side of the street will remain

intact.

Scope of Services

The following is our proposed Scope of Services for the Bridge Road Reconstruction.

Design Services (2015)

Conduct a topographic survey for the project area that will include approximately 1500 linear feet along

Bridge Road.

Design new water main and storm sewer and show on plan and profile drawings. This would include

water main design form Winnequah Road to the south side of Broadway Avenue.

Prepare plan and profile drawings and cross sections for street and sidewalk reconstruction.

Prepare erosion control plan and miscellaneous details.

Prepare construction staking and traffic control plan.

Assist Owner with identification of easement and right of way needed for project.

Submit final drawings, specifications, and related forms to the WDNR for an anticipated Wisconsin

Department of Natural Resources (WDNR) Notice of Intent Permit Coverage.

Submit final drawings, specifications, and related forms to the WDNR for an anticipated Wisconsin

Department of Natural Resources (WDNR) Chapter 30 Coverage, coordinate with USACE.

Submit final drawings, specifications, and water main extension forms to WDNR for approval.

Mr. Dan Stephany

Director of Public Works

Page 2

April 22, 2015

Prepare an opinion of probable construction cost for the project.

Assist the City with utility coordination.

Attend two design meetings with City staff, one Public Works Committee meeting, one Public

Information meeting, and one City Council meeting.

Prepare Bidding Documents using Engineers Joint Contract Documents Committee C-700 Standard

General Conditions of the Construction Contract, 2007 edition, technical specifications, and

engineering drawings.

Bidding-Related Services (2016)

Distribute bidding documents electronically through QuestCDN.

Prepare addenda and answer questions during bidding.

Attend bid opening, tabulate and analyze bid results, and assist City in the award of the Construction

Contract.

Prepare up to three sets of Contract Documents for signature.

Construction-Related Services (2016)

Provide construction-related services, attend preconstruction conference, prepare bid tab, prepare

contract documents for signature, review contractor’s shop drawing submittals, interpret and clarify

contract documents, attend construction progress meetings, conduct periodic site visits, and participate in

project closeout.

Provide up to 600 hours of full-time Resident Project Representative services.

Perform construction staking for the general location, alignment, elevation, and grade of the work.

Provide record drawings in computer-aided design, a portable document, and hard copy formats from

information compiled from contractor’s records.

Fee and Schedule

The anticipated not-to-exceed fee for engineering services, based on our understanding of the Scope of

Services, is as follows:

Design Services – $83,100

Bidding-Related Services – $3,600

Construction-Related Services – $68,400

We anticipate fully completing these scope elements by October 31, 2016, with the Design Services taking

place in 2015 and the remaining services to be performed in 2016. We are happy to discuss the fee relative to

the tasks and service elements provided for this project in further detail with City staff, if desired.

We look forward to working with the City on this project. Please feel free to contact us with any questions

regarding this proposal.

STRAND ASSOCIATES, INC.®

Joshua J. Straka, P.E. Zachary R. Simpson, P.E.

Project Manager Project Engineer

9901972/JJS:bsg



AWARD OF BID FOR 2015 STREET MICRO SURFACING PROJECT WHEREAS, the Capital Improvements Plan includes a program for repair and maintenance of streets, with such program consisting of micro surfacing improvements; and, WHEREAS, the 2015 Capital Budget includes $405,000 to complete street improvements such as micro surfacing to various City streets as identified in the Project Manual; and, WHEREAS, the Director of Public Works received bids on April 9, 2015 from two contractors for the construction of the aforementioned micro surfacing improvements and the Director prepared a bid tabulation; and, WHEREAS, Struck & Irwin Paving provided the low bid in the amount of $312,778.17; and, WHEREAS, the Public Works Committee reviewed the bid tabulation at the May 6, 2015 meeting and has recommended the award of bid for the construction of the micro surfacing improvements to Struck & Irwin Paving in the amount of $312,778.17. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the contract to perform the work as described in the contract documents and recommended by the Public Works Committee for the 2015 Road Improvement Program be awarded to Struck & Irwin Paving in the amount of $312,778.17, and the Director of Public Works is authorized to administer the execution of said contract. Adopted this ________day of ___________________________2015. BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Robert E. Miller Mayor ATTEST: Joan Andrusz City Clerk Council Action: Date Introduced: 5-4-15 Date Approved: _____ Date Disapproved: _____




Title: Award of Bid for 2015 Micro Surfacing Project Policy Analysis Statement: Brief Description Of Proposal: Award of Bid for the 2015 Micro Surfacing Project to Struck & Irwin Paving Inc. in the amount of $312,778.17. Struck & Irwin will complete micro surfacing pavement maintenance to various City streets, as identified in the project manual. Crack filling and spray patching, included in the bid work, will be completed prior to micro surfacing. Pavement markings will be refreshed by the contractor. Current Policy Or Practice: This work will be allocated to the 2015 Capital Budget, Street Repair & Maintenance Program account. Impact Of Adopting Proposal: Street Repair Capital Budget Funding: $405,000 Micro Surfacing Bid Amount: $312,778.17 Mill & Overlay Maintenance Amount: $81,796 Balance: $10,425.83 Fiscal Estimate: Fiscal Effect (check/circle all that apply) No fiscal effect ___ Creates new expenditure account ___ Creates new revenue account Increases expenditures ___ Increases revenues ___ Increases/decreases fund balance _____________ Fund

Budget Effect: Expenditure authorized in budget ___ No change to budget required ___ Expenditure not authorized in budget ___ Budget amendment required Vote Required: Majority ___Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. ________ No Budget Amendment Required ___X____

Account Number

Account Name


Debit

Credit

Amended Budget

Fund CC Account Object 400 57 57330 903 Street Repair & Maintenance Program $405,000 $405,000



City of Monona Department of Public Works 2015 Micro Surfacing ProjectCity of Monona Public Works

BID TABULATION Monona City Hall4/23/201511:00am

Base Bid Low Bidder

Work to be Estimated Bid Unit Struck & Irwin Bid Unit Fahrner

Completed Quantity Price Bid Price Price Bid Price

Admiral Dr. Acacia Ln. Pflaum Rd. Micro surface SY 3,755 $2.14 $8,035.70 $3.85 $14,456.75

Patching & crack filling LS - $5,313.00 $5,313.00 $10,400.00 $10,400.00

Anthony Pl. Owen Rd. Frost Woods Rd. Micro surface SY 3,001 $2.14 $6,422.14 $3.85 $11,553.85


Birch Haven Cir. Nichols Rd. Nichols Rd. Micro surface SY 8,260 $2.14 $17,676.40 $3.85 $31,801.00


Bjelde Ln. Tompkins Dr. Termini - End Micro surface SY 1,877 $2.14 $4,016.78 $3.85 $7,226.45


East Gate Rd. Queens Way Termini - End Micro surface SY 8,213 $2.14 $17,575.82 $3.85 $31,620.05


Frost Woods Rd. Bridge Rd. Winnequah Rd. Micro surface SY 10,330 $2.14 $22,106.20 $3.85 $39,770.50


Graham Ave. Bridge Rd. Winnequah Rd. Micro surface SY 4,132 $2.14 $8,842.48 $3.85 $15,908.20


Bid Opening Time:

Project Name:Owner:

Bid Opening Place:Bid Opening Date:

Street From To Unit

* Kilgust Rd. Industrial Dr. Industrial Dr. Micro surface SY 17,600 $2.14 $37,664.00 $3.85 $67,760.00


Kings Row Monona Dr. West Gate Rd. Micro surface SY 2,300 $2.14 $4,922.00 $3.85 $8,855.00


Midmoor Rd. Nichols Rd. Owen Rd. Micro surface SY 7,886 $2.14 $16,876.04 $3.85 $30,361.10


Moygara Rd. Midmoor Rd. Bridge Rd. Micro surface SY 2,066 $2.14 $4,421.24 $3.85 $7,954.10


Nichols Rd. Monona Dr. Healy Ln. Micro surface SY 15,957 $2.14 $34,147.98 $3.85 $61,434.45


Pavement marking LS - $3,534.00 $3,534.00 $8,900.00 $18,900.00

* Royal Ave. South Towne Wal Mart Driveway Micro surface SY 5,333 $2.14 $11,412.62 $3.85 $20,532.05



West Gate Rd. Queens Way Termini - End Micro surface SY 3,447 $2.14 $7,376.58 $3.85 $13,270.95


Winnequah Rd. Bridge Rd. Schluter Rd. Micro surface SY 13,166 $2.14 $28,175.24 $3.85 $50,689.10



$312,778.17 $567,053.55TOTAL BASE BID

Alternate Bid Required

Estimated Unit Struck & Irwin Unit Fahrner

Quantity Price Bid Price Price Bid Price

* River Pl. Broadway Ave. Termini - End Micro surface SY 7227 $2.14 $15,465.78 $3.85 $27,823.95


Pavement marking LS - $711.00 $711.00 $4,230.00 $4,230.00

Winnequah Rd. Monona Dr. Outlook St. Micro surface SY 7,406 $2.14 $15,848.84 $3.85 $28,513.10Patching & crack filling LS - $5,416.00 $5,416.00 $8,340.00 $8,340.00

Pavement marking LS - $207.00 $207.00 $5,610.00 $5,610.00

$41,449.12 $79,817.05TOTAL ALTERNATE BID

Street From To Unit



AWARD OF BID FOR 2015 STREET MILL AND OVERLAY PROJECT WHEREAS, the Capital Improvements Plan includes a program for repair and maintenance of streets, with such program consisting of mill and overlay improvements; and, WHEREAS, the 2015 Capital Budget includes $405,000 to complete street improvements such as mill and overlay to various City streets as identified in the Project Manual; and, WHEREAS, the Director of Public Works received bids on April 23, 2015 from three contractors for the construction of the aforementioned mill and overlay improvements and the Director prepared a bid tabulation; and, WHEREAS, Wolf Paving & Excavating provided the low bid in the amount of $89,446; and, WHEREAS, the Public Works Committee has reviewed the bid tabulation at the May 6, 2015 meeting and has recommended the award of bid for the construction of the mill and overlay improvements to Wolf Paving & Excavating in the amount of $89,446. NOW, THEREFORE, BE IT RESOLVED, by the Common Council of the City of Monona, Dane County, Wisconsin, that the contract to perform the work as described in the contract documents and recommended by the Public Works Committee for the 2015 Road Improvement Program be awarded to Wolf Paving & Excavating in the amount of $89,446, and the Director of Public Works is authorized to administer the execution of said contract. Adopted this ________day of ___________________________2015. BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Robert E. Miller Mayor ATTEST: Joan Andrusz City Clerk Council Action: Date Introduced: 5-4-15 Date Approved: _____ Date Disapproved: _____




Title: Award of Bid for 2015 Mill & Overlay Project Policy Analysis Statement: Brief Description Of Proposal: Award of Bid for the 2015 Mill & Overlay Project to Wolf Paving & Excavating, Inc. in the amount of $89,446. Wolf Paving & Excavating will complete mill and overlay to City streets, as identified in the project manual. The bid includes work for extra depth milling, and manhole adjustment, as needed. Current Policy Or Practice: This work will be allocated to the 2015 Capital Budget, Street Repair & Maintenance Program, and Annual Sewer Repair account. Impact Of Adopting Proposal: Street Repair Capital Budget Funding: $405,000 Micro Surfacing Bid Amount: $312,778.17 Mill & Overlay Maintenance Amount: $81,796 Balance: $10,425.83 Manhole Adjustment Bid Amount: $7,650 (allocated to Annual Sewer Repair account in capital budget) Fiscal Estimate: Fiscal Effect (check/circle all that apply) No fiscal effect ___ Creates new expenditure account ___ Creates new revenue account Increases expenditures ___ Increases revenues ___ Increases/decreases fund balance _____________ Fund

Budget Effect: Expenditure authorized in budget ___ No change to budget required ___ Expenditure not authorized in budget ___ Budget amendment required Vote Required: Majority ___Two-Thirds

Narrative/assumptions About Long Range Fiscal Effect: Expenditure/Revenue Changes: Budget Amendment No. ________ No Budget Amendment Required ___X____

Account Number

Account Name


Debit

Credit

Amended Budget

Fund CC Account Object 400 57 57330 903 Street Repair & Maintenance Program $405,000 $405,000 400 57 57330 916 Annual Sewer Repair $35,000 $35,000



City of Monona Department of Public Works 2015 Mill & Overlay ProjectCity of Monona Public Works

BID TABULATION Monona City Hall4/23/201511:00am

BASE BID

Bid Item Specification Description Units ContractRef. No. Item No. Quantity Unit Price Bid Price Unit Price Bid Price Unit Price Bid Price

1 SPV.4000 Mill and overlay 2" SY 3,780 $9.00 $34,020.00 $9.25 $34,965.00 $9.70 $36,666.002 SPV.5000 Additional milling 2" - undisturbed 5% SY 190 $12.00 $2,280.00 $9.25 $1,757.50 $18.00 $3,420.003 SPV.6000 Adjusting manhole EA. 8 $450.00 $3,600.00 $400.00 $3,200.00 $600.00 $4,800.00

4 SPV.4000 Mill and overlay 2" SY 2,300 $9.00 $20,700.00 $9.60 $22,080.00 $9.70 $22,310.005 SPV.5000 Additional milling 2" - undisturbed 5% SY 115 $12.00 $1,380.00 $9.60 $1,104.00 $18.00 $2,070.006 SPV.6000 Adjusting manhole EA. 3 $450.00 $1,350.00 $400.00 $1,200.00 $600.00 $1,800.00

7 SPV.4000 Mill and overlay 2" SY 345 $14.00 $4,830.00 $15.00 $5,175.00 $11.25 $3,881.258 SPV.5000 Additional milling 2" - undisturbed 5% SY 20 $33.00 $660.00 $15.00 $300.00 $18.00 $360.009 SPV.6000 Adjusting manhole EA. 0 $450.00 $0.00 $0.00 $0.00 $600.00 $0.00

10 SPV.4000 Mill and overlay 2" SY 910 $10.60 $9,646.00 $11.45 $10,419.50 $10.30 $9,373.0011 SPV.5000 Additional milling 2" - undisturbed 5% SY 45 $18.00 $810.00 $11.45 $515.25 $18.00 $810.0012 SPV.6000 Adjusting manhole EA. 4 $450.00 $1,800.00 $400.00 $1,600.00 $600.00 $2,400.00

Total = $81,076.00 $82,316.25 $87,890.25

13 SPV.4000 Mill and overlay 2" SY 560 $12.00 $6,720.00 $12.00 $6,720.00 $11.25 $6,300.0014 SPV.5000 Additional milling 2" - undisturbed 5% SY 30 $25.00 $750.00 $12.00 $360.00 $18.00 $540.0015 SPV.6000 Adjusting manhole EA. 2 $450.00 $900.00 $400.00 $800.00 $600.00 $1,200.00

Total = $8,370.00 $7,880.00 $8,040.00

$95,930.25Combined Total = $89,446.00 $90,196.25

Project Name:

Bid Opening Place:Bid Opening Date:Bid Opening Time:

PAYNE & DOLANWOLF PAVING TRI COUNTY PAVING

Low Bidder

Owner:

Outlook Street

Waterman WayALTERNATE BID

Rothman Place

Clear Spring Court

Waterman Way

Ordinance No. 5-15-671


AN ORDINANCE CONCERNING THE ASSESSMENT DATE OF A LATE FEE FOR LIQUOR LICENSE RENEWAL APPLICATIONS

WHEREAS, it is necessary to update certain provisions of the Municipal Code relating to alcohol licensing in order to bring them into conformity with state statutes. NOW, THEREFORE, the Common Council of the City of Monona, Dane County, Wisconsin, do ordain as follows: SECTION 1. Section 7-2-5(j) of the Code of Ordinances is hereby amended to read as follows:

Sec. 7-2-5 License Fees. (j) Applications for the renewal of liquor licenses filed after April 15 shall be accompanied by a

late fee as prescribed in Section 7-15-1. The city reserves the right to reject all untimely applications. Depending upon the circumstances, applications filed after April 15 may not be able to be reviewed by the city prior to expiration of the existing license. Payment of the late fee does not ensure the application will be reviewed in the time for renewal prior to expiration of the existing license.

SECTION 2. Section 7-2-6(a)(1) of the Code of Ordinances is hereby amended to read as follows:

Sec. 7-2-6 Application for License. (a) Contents.

(1) Application for a license to sell or deal in intoxicating liquor or fermented malt beverages shall be made in writing on the form prescribed by the Wisconsin Department of Revenue and shall be sworn to by the applicant as provided by Secs. 887.01 to 887.03, Wis. Stats. The premises shall be physically described to include every room and storage space to be covered by the license, including all rooms not separated by a solid wall or joined by connecting entrances.

SECTION 3. This ordinance shall take effect upon passage and publication as provided by law.

Adopted this _____ day of , 2015. BY ORDER OF THE CITY COUNCIL CITY OF MONONA, WISCONSIN Robert E. Miller Mayor ATTEST: Joan Andrusz City Clerk Approval Recommended By: License Review Committee – 4/14/15 Requested By: Joan Andrusz, City Clerk – 4/20/15 Drafted By: Joan Andrusz, City Clerk – 4/20/15 Approved As To Form By: William S. Cole, City Attorney – 4/20/15

REDLINE SUMMARY OF AMENDMENTS TO EXISTING SECTIONS

7-2-5 License Fees. (j) Applications for the renewal of liquor licenses filed after the specified deadline April 15

shall be accompanied by a late fee as prescribed in Section 7-15-1. The city reserves the right to reject all untimely applications. Depending upon the circumstances, applications filed after the specified deadline April 15 may not be able to be reviewed by the city prior to expiration of the existing license. Payment of the late fee does not ensure the application will be reviewed in the time for renewal prior to expiration of the existing license.

Sec. 7-2-6 Application for License. (b) Contents.

(1) Application for a license to sell or deal in intoxicating liquor or fermented malt beverages shall be made in writing on the form prescribed by the Wisconsin Department of Revenue and shall be sworn to by the applicant as provided by Secs. 887.01 to 887.043, Wis. Stats., and shall be filed with the City Clerk not less than fifteen (15) days prior to the granting of such license. The premises shall be physically described to include every room and storage space to be covered by the license, including all rooms not separated by a solid wall or joined by connecting entrances.