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  • Agenda Confirmed Minutes Ordinary Council Meeting 16

    th October 2014

  • 2 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    FLINDERS COUNCIL ORDINARY MEETING

    CONFIRMED MINUTES DATE: Thursday 16th October 2014 VENUE: Flinders Arts and Entertainment Centre, Whitemark COMMENCING: 1.02 pm

    PRESENT Mayor Carol Cox Deputy Mayor David Williams Cr Marc Cobham Cr Peter Rhodes Cr Mary-Anne Roberts Cr Gerald Willis Cr Ronald Wise APOLOGIES Nil STAFF IN ATTENDANCE Brian Barnewall - Works & Services Manager 1.17 – 2.07pm Robyn Cox - Strategic Planner 1.27 – 2.42pm Jana Harper - Community Development Coordinator 1.14 – 2.28pm Raoul Harper - General Manager 1.00 – 4.23pm Sophie Pitchford - Corporate Services Manger 1.00 – 3.05pm Jacci Viney - Development Services Coordinator 1.00 – 2.07pm Vicki Warden - Executive Officer 1.00 – 3.45pm James Ireland - Consultant Planner (via phone) 1.17 – 2.07pm CONFIRMATION OF MINUTES 900.10.2014 Moved: Cr P Rhodes Seconded: Cr M Cobham That the Minutes from the Ordinary Council Meeting and Closed Council Meeting held on the 18th September 2014 and the Special Council Meeting and Closed Council Meeting held on the 29th September be confirmed.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise.

  • 3 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    PUBLIC QUESTION TIME Question 1: David Tresemer Given the increasing scientific studies calling the use of glyphosate (Round Up) into question, which we use on our roadsides, to whom should I address my concerns about these practices? Mayor’s Response: Concerns can be addressed to the General Manager. LATE AGENDA ITEMS The following has been received as a late agenda item:

     2013-14 Annual Financial Report The item was late as the inclusion of the end of year financials in an Ordinary Meeting Agenda appeared out of step with the Local Government Act 1993 - S72(c) and the Corporate Services Manager did not submit the financials into the agenda. In discussion with the General Manager late Friday afternoon it was decided that as long as Council does not receive or accept them as such they could be noted as part of the Ordinary Meeting Agenda. The Annual General Meeting is where the financials are received in conjunction with the Annual Report. Pursuant to S65(1) of the Local Government Act 1993, the General Manager confirms that he has had sufficient time to consider the item and to provide expert advice in relation to the item. Under S8(6) of the Local Government (Meeting Procedures) Regulations 2005, this item may be considered as Item C2 at this meeting by absolute majority vote. DECISION: 901.10.2014 Moved: Cr M Cobham Seconded: Deputy Mayor D Williams Under S8(6) of the Local Government (Meeting Procedures) Regulations 2005, the 2013-14 Annual Financial Report be considered as Item C2 at this meeting.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise. The following two items have been received as late agenda items as the information became available after the preparation of the agenda:

  • 4 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

     Closed Council Item – Notice of Motion  Closed Council Item – Shipping

    Pursuant to S65(1) of the Local Government Act 1993, the General Manager confirms that he has had sufficient time to consider the item and to provide expert advice in relation to the item. Under S8(6) of the Local Government (Meeting Procedures) Regulations 2005, this item may be considered at this meeting as Item E4 and E5 by absolute majority vote. DECISION: 902.10.2014 Moved: Cr M Cobham Seconded: Cr R Wise Under S8(6) of the Local Government (Meeting Procedures) Regulations 2005, the two Closed Council Items be considered as Items E4 and E5 at this meeting.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise. DECLARATION OF PECUNIARY INTEREST Mayor Carol Cox declared a pecuniary interest in Item B1 - Notice of Motion from Cr Ronald Wise – ANZAC Centenary Celebration 2015. LEAVE OF ABSENCE Nil PETITIONS Nil

  • 5 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    WORKSHOPS & INFORMATION FORUMS File No: COU/0205

    Council Workshop held on 2nd October 2014 Council held a Workshop on the following subjects:

     Item 1 Fuel Supply Study  Item 2 Whitemark Hall Forecourt Sketch Designs – Jana Harper  Item 3 Flinders Land Use Strategy - Robyn Cox  Item 4 Update on securing public access to Possum Boat Harbour

    (sometimes known as White Beach)  Item 5 Community Dissatisfaction with Telecommunications  Item 6 Housing Island News’ Printer  Item 7 Proposal to Rename Road  Item 8 Federal Government Funding to provide services in Indigenous

    Communities Councillors Present: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise. Apologies: Nil Staff and Consultants Present: Jana Harper, Community Development Coordinator (Item 2 only), Raoul Harper, General Manager, Robyn Cox, Strategic Planner (Item 4 only), Tim Phillips, Consultant (via phone) (Item 1 only). As workshops and information sessions are for information and discussion purposes only, no decisions are made or foreshadowed at these proceedings. DECISION: 903.10.2014 Moved: Cr G Willis Seconded: Cr P Rhodes That the Councillor Workshop held on the 2nd October 2014 be noted.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise. PUBLIC MEETINGS Nil

  • 6 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    COUNCILLORS’ QUESTIONS ON NOTICE A Question on Notice was received from Cr Peter Rhodes in relation to a staffing matter. In accordance with Section 15(2) (a) of the Local Government (Meeting Procedures) Regulations 2005, this question is CONFIDENTIAL and will be presented as Item E2 in Closed Council. COUNCILLORS’ QUESTIONS WITHOUT NOTICE Nil PUBLICATIONS/REPORTS TABLED FOR COUNCIL INFORMATION Nil

  • 7 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    REPORTS TO BE RECEIVED Audit & Finance Special Committee File No: FIN/1300 Annexure 1: Audit & Finance Special Committee Unconfirmed Minutes 8th

    October 2014 OFFICER’S REPORT (Raoul Harper, General Manager): The unconfirmed minutes of the Audit & Finance Special Committee meeting held 8th October 2014 have been provided for consideration. The minutes outline what the committee has been working on to date and can now be noted by Council. OFFICER’S RECOMMENDATION That the unconfirmed minutes of the Audit & Finance Special Committee meeting held 8th October 2014 be noted. DECISION: 904.10.2014 Moved: Deputy Mayor D Williams Seconded: Cr M Cobham That the unconfirmed minutes of the Audit & Finance Special Committee meeting held 8th October 2014 be noted.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise.

  • 8 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    Municipal Emergency Management Committee File No: CSV/0400 Annexure 2: Municipal Emergency Management Committee Unconfirmed

    Minutes 8th October 2014 OFFICER’S REPORT (Raoul Harper, General Manager): The unconfirmed minutes of the Municipal Emergency Management Committee meeting held 8th October 2014 have been provided for consideration. The minutes outline what the committee has been working on to date and can now be noted by Council. OFFICER’S RECOMMENDATION That the unconfirmed minutes of the Municipal Emergency Management Committee meeting held 8th October 2014 be noted. DECISION: 905.10.2014 Moved: Cr M Cobham Seconded: Cr G Willis That the unconfirmed minutes of the Municipal Emergency Management Committee meeting held 8th October 2014 be noted.

    CARRIED UNANIMOUSLY (7-0) For: Mayor Carol Cox, Deputy Mayor David Williams, Cr Marc Cobham, Cr Peter Rhodes, Cr Mary-Anne Roberts, Cr Gerald Willis and Cr Ronald Wise. COUNCILLORS’ REPORTS Nil

  • 9 Flinders Council Ordinary Meeting Confirmed Minutes 16th October 2014

    MAYOR’S REPORT

    ACTION Information PROPONENT Mayor C Cox FILE REFERENCE COU/0600 ASSOCIATED PAPERS Nil

    REPORT: APPOINTMENTS:

    11/09/2014 Meeting with community members re shipping 13/09/2014 Lions Market 17/09/2014 Shipping meeting with Minister Rene Hidding MP and

    others including the Deputy Mayor 18/09/2014 Council Meeting 19/09/2014 Music for Anti-Cancer at Yirriluka 23/09/2014 Funeral – Launceston City Council Deputy Mayor

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