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AGENDA

GREENBRIER SCHOOL DISTRICT BOARD OF EDUCATION

REGULAR SCHOOL BOARD MEETING

April 14, 2015

TIME: 6:00 P.M. PLACE: GREENBRIER ADMINISTRATION OFFICE CALL TO ORDER PRAYER PLEDGE OF ALLEGIANCE ACTION

1. Student Expulsion Recommendation

2. Approval of Minutes

INFORMATION

3. Administrative Reports

4. Proposed Changes in District Policies

ACTION

5. Proposed District Calendar for the 2015-16 School Year

6. Waste Water Management Agreement

7. Student Transfer

8. March Expenditures and Revenue EXECUTIVE SESSION-PERSONNEL-Under the authority of the A.C.A. Section 25-10-106 ( c ), the Board may enter into closed or executive session for the purpose of personnel.

9. Personnel

BOARD OF EDUCATION GREENBRIER SCHOOL DISTRICT

GREENBRIER, ARKANSAS

AGENDA ITEM NO. 1 DATE: APRIL 14, 2015 SUBJECT STUDENT EXPULSION RECOMMENDATION RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION

ADMINISTRATIVE RECOMMENDATION:



AGENDA ITEM NO. 2 DATE: APRIL 14, 2015 SUBJECT APPROVAL OF MINUTES RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Approve the minutes of the previous meetings.

ADMINISTRATIVE RECOMMENDATION:

Approve the minutes as presented.

GREENBRIER SCHOOL DISTRICT BOARD MEETING

March 10, 2015 H=HERE A = ABSENT P = PARTIAL H President, Greg Oaks H Jeremy Riddle H Vice President, Jennifer Hill H Tonya Hammontree H Secretary, Randy Goodnight Motion by Randy Goodnight seconded by Jennifer Hill to approve the minutes of the previous board meeting. Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None Dr. Lisa Todd presented an instructional update. Mr. Spainhour gave an update on current legislative events. Marcy Wells presented a proposed district calendar for the 2015-16 school year. Marcy Wells presented a recommendation from PPC to use Good Friday as a makeup snow day. Motion by Jennifer Hill seconded by Jeremy Riddle to approve the PPC recommendation to use Good Friday as a makeup snow day as presented. Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None Motion by Randy Goodnight seconded by Tonya Hammontree to approve the February expenditures and revenue as presented. Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None Motion by Jennifer Hill seconded by Jeremy Riddle to extend the following administrator’s contracts for 2015-2016 as presented. Dr. Lisa Todd- Deputy Superintendent Stephen Wood- Athletic Director Kim DeCorte-Director of Special Education Services Peggy O’Reilly-Elementary Director of Curriculum and Instruction Susan Jackson-Director of College and Career Readiness Stephanie Worthey- WES Principal Tally Mars-Wooster Principal Kelli Martin- MS Principal Jason Miller- JH Principal

John Ashworth- High School Principal Kalyn Evans-EES Assistant Principal Dr. Angie Betancourt- WES Assistant Principal Robin Clark- Wooster Assistant Principal Greg Hodges-MS Assistant Principal Sarah Jerry-JH Assistant Principal Brett Meek-HS Assistant Principal Jeana Williams-HS Assistant Principal Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None Motion by Randy Goodnight seconded by Tonya Hammontree to approve the following resignations as presented: Tim Booth-effective June 30, 2015 Johnnie Charlotte Green-effective February 27, 2015 Robert Greeson-effective June 30, 2015 Mary Thornton-effective end of 2014-15 school year Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None Motion by Jeremy Riddle seconded by Tonya Hammontree to approve the following employment as presented: Supplemental Homebound (Teacher’s Salary Schedule - BSE//0 Exp.)

Atkinson, Jeanna Voting Aye: Greg Oaks, Jennifer Hill, Randy Goodnight, Jeremy Riddle, Tonya Hammontree Voting No: None ADJOURNMENT: 7:10 _________________________________ _________________________________ BOARD PRESIDENT SECRETARY

GREENBRIER SCHOOL DISTRICT SPECIAL BOARD MEETING

March 17, 2015 H=HERE A = ABSENT P = PARTIAL H President, Greg Oaks H Jeremy Riddle A Vice President, Jennifer Hill A Tonya Hammontree H Secretary, Randy Goodnight Motion by Randy Goodnight seconded by Jeremy Riddle to approve to add the makeup snow days to the end of the school year with the last day of school as June 3rd. Voting Aye: Greg Oaks, Randy Goodnight, Jeremy Riddle Voting No: None Motion by Jeremy Riddle seconded by Randy Goodnight to approve the student expulsion recommendation of a junior high school student for the remainder of the 2014-2015 spring semester. Voting Aye: Greg Oaks, Randy Goodnight, Jeremy Riddle Voting No: None _________________________________ _________________________________ BOARD PRESIDENT SECRETARY



AGENDA ITEM NO. 3 DATE: APRIL 14, 2015 SUBJECT ADMINISTRATIVE REPORTS RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION INFORMATION

1. Instructional Update-Dr Todd

2. Construction Update

3. Homeless Liaison- Angie Benton



AGENDA ITEM NO. 4 DATE: APRIL 14, 2015 SUBJECT PROPOSED CHANGES IN DISTRICT POLICIES RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION INFORMATION

BACKGROUND INFORMATION The following policy changes are recommended by the administration in accordance with the Arkansas School Board Association updates. These policies are presented for information this month and will be presented for action next month.

1.2—BOARD ORGANIZATION and VACANCIES 1.19—BOARD MEMBER LENGTH OF TERM and HOLDOVERS 1.20—DUTIES OF THE LEGISLATIVE LIAISON 3.19—LICENSED PERSONNEL EMPLOYMENT 3.50—LICENSED PERSONNEL HEALTH CARE COVERAGE REPORTING 3.50F—LICENSED PERSONNEL HEALTH CARE COVERAGE AND TIN REPORT FORM 4.5—SCHOOL CHOICE 7.5—PURCHASES OF COMMODITIES 7.16—HEALTH CARE COVERAGE AND THE AFFORDABLE CARE ACT 8.13—CLASSIFIED EMPLOYMENT 8.38—CLASSIFIED PERSONNEL HEALTH CARE COVERAGE REPORTING 8.38F—CLASSIFIED PERSONNEL HEALTH CARE COVERAGE AND TIN REPORT FORM

1.2—BOARD ORGANIZATION and VACANCIES Election of Officers The Board shall elect a president, vice president, and secretary, and legislative liaison at the first regular meeting following the later of the certification of the results of the annual September school election or if there is a runoff election, at the first regular meeting following the certification of the results of a run-off election. The secretary need not be a member of the Board. Officers shall serve one-year terms and perform those duties as prescribed by policy of the Board. The Board shall also elect through a resolution passed by a majority vote one of its members to be the primary board disbursing officer and may designate one or more additional board members as alternate board disbursing officers. A copy of the resolution will be sent to the county treasurer and to the director of the Department of Finance and Administration. When the position of an officer of the board becomes vacant, the officer’s position shall be filled for the remainder of the year in the same manner as for the annual election of officers after the annual school election. Election of Board officers shall not occur except on a once per year basis or to fill an officer vacancy. Vacancies A vacancy shall exist on the Board due to a board member's: • Resignation; • Death; • Felony conviction; • No longer residing in the district; • Whose full-length term as a holdover has expired, and who has not subsequently been elected to another term; or • Other statutory reason resulting in a board member's removal from the board.

The vacated position shall be filled in the manner prescribed by statute and this policy; the successor to the vacated position shall serve until the annual school election following the appointment. A temporary vacancy exists when a Board member is called to active military service. When such a vacancy occurs, The temporary vacancy shall be filled in the manner prescribed by statute and this policy. The appointee shall serve until either the Board member who has been called to active military service returns and notifies the Board secretary of his/her desire to resume service on the Board or the Board member's term expires. Should the still active military Board member's term expire, that member may run for re-election. If re-elected, the re-elected Board member's temporary vacancy shall be filled again in the manner prescribed in this policy. The position of any Board member who misses three (3) or more regular and consecutive board meetings due to the member's illness shall not be considered vacant provided the Board member verifies by a written, sworn statement from his/her attending physician that illness is the cause of the member's repeated absences. Provided at least a quorum of the Board remains, the Board has thirty (30) days in which to appoint a successor to a vacated position on the Board. If less than a quorum of the Board remains or the Board fails to fill the vacancy within 30 days of the vacancy, the position shall be filled by the county quorum court. Cross References: 1.3—DUTIES OF THE PRESIDENT

1.4—DUTIES OF THE VICE-PRESIDENT 1.5—DUTIES OF THE SECRETARY 1.16 —DUTIES OF BOARD DISBURSING OFFICER 1.19—BOARD MEMBER LENGTH OF TERM and HOLDOVERS 1.20—DUTIES OF THE LEGISLATIVE LIAISON

Legal References: A.C.A. § 6-13-611

A.C.A. § 6-13-612 A.C.A. § 6-13-613 A.C.A. § 6-13-616 A.C.A. § 6-13-618 A.C.A. § 6-13-619

Date Adopted: February 10, 2005 Last Revised:

1.19—BOARD MEMBER LENGTH OF TERM and HOLDOVERS The District has 5 Board of Directors members. Each member is elected for a term of service of 5 years. Members may be re-elected to serve consecutive terms so long as the member continues to meet the eligibility requirements for board service. A board member remains in office until the member’s successor has been sworn into office. In the event a board member’s term of office has expired and no one is elected to replace the member, the board member becomes a "holdover" and is treated as having been re-elected to office for another term Board members may only serve one term as a holdover and may be re-elected to the board at the expiration of his/her term. Consequently, should no individual be elected to the position at the expiration of the holdover term, the position shall be declared to be vacant and filled in accordance with Policy 1.2—BOARD ORGANIZATION AND VACANCIES and Arkansas law. Board members not wishing to continue as a holdover may resign from office and the position is to be filled in accordance with Policy 1.2. Cross Reference: Policy 1.2—BOARD ORGANIZATION AND VACANCIES Legal References: A.C.A. § 6-13-608

A.C.A. § 6-13-611 A.C.A. § 6-13-616 A.C.A. § 6-13-630 A.C.A. § 6-13-631 A.C.A. § 6-13-634 Arkansas Constitution Article 19, Section 5

Date Adopted: Last Revised:

1.20—DUTIES OF THE LEGISLATIVE LIAISON The Board of Directors recognizes the needs of the District require the Board to take an active role in the legislative process as it relates to legislation affecting this district and public education in general. To aid the Board in this endeavor, the Board shall elect one of its members to hold the office of Legislative Liaison. The duties of the legislative liaison are to: • Be the primary contact person for legislative updates from the Arkansas School Boards Association (ASBA); • Keep the other members of the Board up to date on legislative issues; • Make arrangements for the legislators whose representation zones cover the District to be contacted by either the

liaison him/herself or by another board member on pending issues that would impact the District. Cross Reference: 1.2—BOARD ORGANIZATION and VACANCIES Date Adopted: Last Revised:

3.19—LICENSED PERSONNEL EMPLOYMENT All prospective employees must fill out an application form provided by the District, in addition to any resume provided; all of the information provided is to be placed in the personnel file of those employed. If the employee provides false or misleading information, or if he/she withholds information to the same effect, it may be grounds for dismissal. In particular, it will be considered a material misrepresentation and grounds for termination of contract of employment if an employee’s licensure status is discovered to be other than as it was represented by an employee or applicant, either in writing on application materials or in the form of verbal assurances or statements made to the school district. It is grounds for termination of contract of employment if an employee fails a criminal background check or receives a true report on the Child Maltreatment Central Registry check. The District is an equal opportunity employer and shall not discriminate on the grounds of race, color, religion, national origin, sex, age, or disability. Inquiries on non discrimination may be directed to Dr. Lisa Todd, who may be reached at 501-679-4808. For further information on notice of non-discrimination or to file a complaint, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm; for the address and phone number of the office that serves your area, or call 1-800-421-3481. In accordance with Arkansas law, the District provides a veteran preference to applicants who qualify for one of the following categories: 1. a veteran without a service-connected disability; 2. a veteran with a service-connected disability; and 3. a deceased veteran’s spouse who is unmarried throughout the hiring process; or

For purposes of this policy, “veteran” is defined as: a. A person honorably discharged from a tour of active duty, other than active duty for training only, with the armed

forces of the United States; or b. Any person who has served honorably in the National Guard or reserve forces of the United States for a period of at

least six (6) years, whether or not the person has retired or been discharged. In order for an applicant to receive the veterans preference, the applicant must be a citizen and resident of Arkansas, be substantially equally qualified as other applicants and do all of the following: 1. Indicate on the employment application the category the applicant qualifies for; 2. Attach the following documentation, as applicable, to the employment application:

• Form DD-214 indicating honorable discharge; • A letter dated within the last six months from the applicant’s command indicating years of service in the National

Guard or Reserve Forces as well as the applicant’s current status; • Marriage license; • Death certificate;

• Disability letter from the Veteran’s Administration (in the case of an applicant with a service-related disability).

Failure of the applicant to comply with the above requirements shall result in the applicant not receiving the veteran preference; in addition, meeting the qualifications of a veteran or spousal category does not guarantee either an interview or being hired. Legal References: A.C.A. § 6-17-410

A.C.A. § 6-17-411 A.C.A. § 21-3-302 A.C.A. § 21-3-303 28 C.F.R. § 35.106 34 C.F.R. § 100.6 34 C.F.R. § 104.8 34 C.F.R. § 106.9 34 C.F.R. § 108.9 34 C.F.R. § 110.25

Date Adopted: February 10, 2005 Last Revised: May 8, 2012, April 2014

3.50—LICENSED PERSONNEL HEALTH CARE COVERAGE REPORT ING Definitions "ACA" is the Affordable Care Act “Full-time employee” means a licensed employee who is normally expected to work at least nine hundred (900) hours a year. “Responsible individual” means a primary insured employee who, as a parent or spouse, enrolls one or more individuals in a district’s health care plan. “Tax Identification Number (TIN)” means an individual’s social security account number. TIN Reporting All licensed employees are required to complete and return 3.50F-Health Care Coverage and TIN Report Form by no later than October 1 of each year. All employees that meet the above definition of a responsible individual are required to include the name, date of birth, and TIN of any dependent that receives health insurance through a District offered health care plan. Due to very significant penalties and sanctions contained within the ACA that the Internal Revenue Service (IRS) could levy against the District for the failure to submit required information to the IRS, the failure of any employee to submit a completed copy of 3.50F-Health Care Coverage and TIN Report Form by October 1 shall be grounds for disciplinary action against the employee up to and including termination or non-renewal of contract. Statement of Return Under provisions of the ACA, the District is required to file information with the IRS pertaining to each employee. The District is also required to send each full time employee a Statement of Return (Statement). Each full-time employee shall receive a Statement from the District by January 31 of each year. The Statement contains information the District provided to the IRS, as required by law, regarding the employee’s health insurance coverage. Each Statement consists of important District identification and contact information and a copy of the documents the District filed with the IRS concerning the employee’s health care coverage. As with other tax documents, the information contained in the Statements covers the immediately preceding calendar year. Only one statement will be provided to a household with an employee who meets the above definition of a responsible individual. The employee shall receive a paper copy of the Statement unless the employee completes and returns 7.23F-Electronic Receipt of Statements Consent Form. Cross References: 3.50F-Health Care Coverage and TIN Report Form 7.23-Health Care Coverage and the Affordable Care Act 7.23F-Electronic Receipt of Statements Consent Form Legal References: A.C.A. § 6-17-1111 26 U.S.C. § 6055 26 U.S.C. § 6056 26 U.S.C. § 6109 Date Adopted: April 2014 Last Updated:

3.50F—LICENSED PERSONNEL HEALTH CARE COVERAGE AND T IN REPORT FORM The District requires all licensed employees to complete the following form each year and return it to the District’s administrative office by October 1. In accordance with Arkansas law, the District shall not use, display, release, or print any of the information on this form for any other purpose than to comply with IRS regulations. Definition “Tax Identification Number (TIN)” means an individual’s social security account number. Health Insurance Information Name: ___________________________________ TIN: _____________ Date of Birth : ________ Please select the box that most accurately describes your health insurance coverage for the current year: _____ Neither I nor any of my dependents received health insurance through one of the District’s health insurance plans during the current calendar year. (No coverage through District) _____ I alone received health insurance through one of the District’s health insurance plans during the current calendar year. (Employee only coverage through the District) _____ Both I and my dependent(s) received health insurance through a District’s family or spousal health insurance plan during the current calendar year. A spouse is included in the definition of a dependent. (Employee plus children, Employee plus spouse, Employee plus spouse and children) If you had a family or spousal health care plan during the current year, please complete the following: Dependent 1: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 2: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 3: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 4: Name: ___________________ TIN: _____________ Date of Birth: ________ Signature: ______________________ Date: _______

4.5—SCHOOL CHOICE Standard School Choice Exemption The District is under an enforceable desegregation court order/court-approved desegregation plan regarding the effects of past racial segregation in student assignment and has submitted the appropriate documentation to the Arkansas Department of Education (ADE).2As a result of the desegregation order/desegregation plan, the District is exempt from the provisions of the Public School Choice Act of 2015 (Standard School Choice) and the Arkansas Opportunity Public School Choice Act of 2004 (Opportunity School Choice). The District shall notify the superintendents of each of its geographically contiguous school districts of its exemption.3 The exemption prohibits the District from accepting any school choice applications from students wishing to transfer into or out of the District through standard School Choice or Opportunity School Choice. Definition "sibling" means each of two (2) or more children having a common parent in common by blood, adoption, marriage, or foster care. Transfers Into the District Capacity Determination and Public Pronouncement The Board of Directors will adopt a resolution containing the capacity standards for the District. The resolution will contain the acceptance determination criteria identified by academic program, class, grade level, and individual school. The school is not obligated to add any teachers, other staff, or classrooms to accommodate choice applications. The District may only deny a Standard School Choice application if the District has a lack of capacity by the District having reached ninety percent (90%) of the maximum student population in a program, class, grade level, or school building authorized by the Standards or other State/Federal law.

The District shall advertise in appropriate broadcast media and either print media or on the Internet to inform students and parents in adjoining districts of the range of possible openings available under the School Choice program. The public pronouncements shall state the application deadline and the requirements and procedures for participation in the program. Such pronouncements shall be made in the spring, but in no case later than March 1. Application Process The student's parent shall submit a school choice application on a form approved by ADE to this district. The transfer application must be postmarked or hand delivered on or before May 1 of the year preceding the fall semester the applicant would begin school in the District. The District shall date and time stamp all applications as they are received in the District's central office. It is the District’s responsibility to send a copy of the application that includes the date and time stamp to the student’s resident district. Applications postmarked or hand delivered on or after May 2 will not be accepted. Statutorily, preference is required to be given to siblings of students who are already enrolled in the District. Therefore, siblings whose applications fit the capacity standards approved by the Board of Directors may be approved ahead of an otherwise qualified non-sibling applicant who submitted an earlier application as identified by the application's date and time stamp.

The approval of any application for a choice transfer into the District is potentially limited by the applicant's resident district's statutory limitation of losing no more than three percent (3%) of its past year's student enrollment due to Standard School Choice. As such, any District approval of a choice application prior to July 1 is provisional pending a determination that the resident district's three percent (3%) cap has not been reached. The Superintendent will consider all properly submitted applications for School Choice. By July 1, the Superintendent shall notify the parent and the student’s resident district, in writing, of the decision to accept or reject the application. Accepted Applications Applications which fit within the District's stated capacity standards shall be provisionally accepted, in writing, with the notification letter stating a reasonable timeline by which the student shall enroll in the District by taking the steps detailed in the letter, including submission of all required documents. If the student fails to enroll within the stated timeline, or if all necessary steps to complete the enrollment are not taken, or examination of the documentation indicates the applicant does not meet the District's stated capacity standards, the acceptance shall be null and void. A student, whose application has been accepted and who has enrolled in the District, is eligible to continue enrollment until completing his/her secondary education. Continued enrollment is conditioned upon the student meeting applicable statutory and District policy requirements. Any student who has been accepted under choice and who either fails to initially enroll under the timelines and provisions provided in this policy or who chooses to return to his/her resident district voids the transfer and must reapply if, in the future, the student seeks another school choice transfer. A subsequent transfer application will be subject to the capacity standards applicable to the year in which the application is considered by the District. A present or future sibling of a student who continues enrollment in this District may enroll in the District by submitting a Standard School Choice application. Applications of siblings of presently enrolled choice students are subject to the provisions of this policy including the capacity standards applicable to the year in which the sibling's application is considered by the District. A sibling who enrolls in the District through Standard School choice is eligible to remain in the District until completing his/her secondary education. Students whose applications have been accepted and who have enrolled in the district shall not be discriminated against on the basis of gender, national origin, race, ethnicity, religion, or disability. Rejected Applications The District may reject an application for a transfer into the District under Standard School Choice due to a lack of capacity. However, the decision to accept or reject an application may not be based on the student’s previous academic achievement, athletic or other extracurricular ability, English proficiency level, or previous disciplinary proceedings other than a current expulsion. An application may be provisionally rejected if it is for an opening that was included in the District's capacity resolution, but was provisionally filled by an earlier applicant. If the provisionally approved applicant subsequently does not enroll in the District, the provisionally rejected applicant could be provisionally approved and would have to meet the acceptance requirements to be eligible to enroll in the district. Rejection of applications shall be in writing and shall state the reason(s) for the rejection. A student whose application was rejected may request a hearing before the State Board of Education to reconsider the application which must be done, in writing to the State Board within ten (10) days of receiving the rejection letter from the District.

Any applications that are denied due to the student’s resident district reaching the three percent (3%) limitation cap shall be given priority for a choice transfer the following year in the order that the District received the original applications. Transfers Out of the District All Standard School Choice applications shall be granted unless the approval would cause the District to have a net enrollment loss (students transferring out minus those transferring in) of more than three percent (3%) of the average daily membership on October 15 of the immediately preceding year. By December 15 of each year, ADE shall determine and notify the District of the net number of allowable choice transfers. For the purpose of determining the three percent (3%) cap, siblings are counted as one student, and students are not counted if the student transfers from a school or district in:

• Academic Distress under either A.C.A. § 6-15-430(c)(1) or A.C.A. § 6-18-227; or • Facilities Distress under A.C.A. § 6-21-812.

If, prior to July 1, the District receives sufficient copies of requests from other districts for its students to transfer to other districts to trigger the three percent (3%) cap, it shall notify each district the District received Standard School Choice applications from that it has tentatively reached the limitation cap. The District will use confirmations of approved choice applications from receiving districts to make a final determination of which applications it received that exceeded the limitation cap and notify each district that was the recipient of an application to that effect. Facilities Distress School Choice Applications There are a few exceptions from the provisions of the rest of this policy that govern choice transfers triggered by facilities distress. Any student attending a school district that has been identified as being in facilities distress may transfer under the provisions of this policy, but with the following four (4) differences.

• The receiving district cannot be in facilities distress; • The transfer is only available for the duration of the time the student's resident district remains in distress; • The student is not required to meet the June 1 application deadline; and • The student's resident district is responsible for the cost of transporting the student to this District's school. Opportunity School Choice Transfers Into or Within the District For the purposes of this section of the policy, a “lack of capacity” is defined as when the receiving school has reached the maximum student-to-teacher ratio allowed under federal or state law, the ADE Rules for the Standards of Accreditation, or other applicable rules. There is a lack of capacity if, as of the date of the application for Opportunity School Choice, ninety-five percent (95%) or more of the seats at the grade level at the nonresident school are filled. Unless there is a lack of capacity at the District’s school or the transfer conflicts with the provisions of a federal desegregation order applicable to the District, a student who is enrolled in or assigned to a school classified by the ADE to be in academic distress is eligible to transfer to the school closest to the student’s legal residence that is not in academic distress. The student’s parent or guardian, or the student if over the age of eighteen (18), must successfully complete the necessary application process by July 30 preceding the initial year of desired enrollment. Within thirty (30) days from receipt of an application from a student seeking admission under this section of the policy, the Superintendent shall notify in writing the parent or guardian, or the student if the student is over eighteen (18) years of age, whether the Opportunity School Choice application has been accepted or rejected. The notification shall be sent via First-Class Mail to the address on the application.

If the application is accepted, the notification letter shall state the deadline by which the student must enroll in the receiving school or the transfer will be null and void. If the District rejects the application, the District shall state in the notification letter the specific reasons for the rejection. A parent or guardian, or the student if the student is over eighteen (18) years of age, may appeal the District’s decision to deny the application to the State Board of Education. The appeal must be in writing to the State Board of Education via certified mail, return receipt requested, no later than ten (10) calendar days, excluding weekends and legal holidays, after the notice of rejection was received from the District. A student’s enrollment under Opportunity School Choice is irrevocable for the duration of the school year and is renewable until the student completes high school or is beyond the legal age of enrollment. This provision for continuing eligibility under Opportunity Choice does not negate the student's right to apply for transfer to a district other than the student's assigned school or resident district under the Standard School Choice provisions of this policy. The District may, but is not obligated to provide transportation to and from the transferring district. Transfers out of, or within, the District If a District school or the District has been classified by the ADE as being in academic distress the District shall timely notify the parent, guardian, or student, if the student is over eighteen (18) years of age, as soon as practicable after the academic distress designation is made of all options available under Opportunity Choice. The District shall offer the parent or guardian, or the student if the student is over eighteen (18) years of age, an opportunity to enroll the student in any public school or school district that has not been classified by the ADE as a public school or school district in academic distress. Additionally, the District shall request public service announcements to be made over the broadcast media and in the print media at such times and in such a manner as to inform parents or guardians of students in adjoining districts of the availability of the program, the application deadline, and the requirements and procedure for nonresident students to participate in the program. Legal References: A.C.A. § 6-1-106 A.C.A. § 6-13-113

A.C.A. § 6-15-430(b) A.C.A. § 6-18-227 A.C.A. § 6-18-510 A.C.A. § 6-18-1901 et seq. A.C.A. § 6-21-812 ADE Rules Governing the Guidelines, Procedures and Enforcement of the Arkansas Opportunity Public School Choice Act


7.5—PURCHASES OF COMMODITIES Purchases shall be made in accordance with State laws and procurement procedures governing school purchases that are deemed to be in the best interest of the District and are the result of fair and open competition between qualified bidders and suppliers. No bids shall be taken for professional services. DEFINITIONS “Commodities” are all supplies, goods, material, equipment, computers, software, machinery, facilities, personal property, and services, other than personal and professional services, purchased on behalf of the District. “Professional services” are legal, financial advisory, architectural, engineering, construction management, and land surveying professional consultant services. “Specifications” means a technical description or other description of the physical and/or functional characteristics of a commodity. Purchases of commodities with a purchase price of more than $10,000 require prior Board approval, unless an emergency exists in which case the Superintendent may waive this requirement. The district shall notify in writing all actual or prospective bidders, offerors, or contractors who make a written request to the district for notification of opportunities to bid. The notification shall be made in sufficient time to allow actual or prospective bidders, offerors, or contractors to submit a bid or other appropriate response. The board shall accept bids submitted electronically by email or fax for any and all district purchases, unless specified to be submitted by other means or methods, and except those bids which have been specified to have a designated date upon which the bids shall be opened. The superintendent shall be responsible for ensuring submitted bids, whether written, faxed, or emailed, are retained in accordance with policy 7.15—RECORD RETENTION AND DESTRUCTION. The district will not solicit bids or otherwise contract for a sum greater than twenty-five thousand dollars ($25,000) with vendors that are on the “excluded parties list” if the contract is to be paid from federal grant funds. All purchases of commodities in which the estimated purchase price equals or exceeds ten thousand dollars ($10,000) shall be procured by soliciting bids. Specifications shall be devised for all commodities to be bid that are specific enough to ensure uniformity of the bid and yet not so restrictive that it would prevent competitive bidding. The bid specifications shall not include the name or identity of any specific vendor. The Board reserves the right to reject all bids and to purchase the commodity by negotiating a contract. In such an instance, each responsible bidder who submitted a bid shall be notified and given a reasonable opportunity to negotiate. Bids shall be awarded after careful examination of the details of the bid to determine the best overall value to the District. In instances where the low bid was not accepted a statement of the reasons shall be attached to the bid. Bidders submitting written bids shall be notified in writing of the bid award. The following commodities may be purchased without soliciting bids provided that the purchasing official determines in writing that it is not practicable to use other than the required or designated commodity or service, and a copy of this statement is attached to the purchase order: 1. Commodities in instances of an unforeseen and unavoidable emergency;

2. Commodities available only from the federal government; 3. Utility services; 4. Used equipment and machinery; and 5. Commodities available only from a single source. Prospective bidders, offerors, or contractors may appeal to the district’s superintendent if they believe the district failed to follow district bidding and purchasing policy or state law. Any award of a contract shall be subject to revocation for ten (10) working days or, if an appeal is received, after resolution of the appeal. This shall give prospective bidders, offerors, or contractors the opportunity to appeal the bid award if they believe the facts warrant an appeal. Any appeal shall be in writing by certified mail and received by the district office, “attention to the superintendent” within seven (7) calendar days following the initial and revocable award of the contract. If the district receives an appeal of a bid award, they shall notify, in writing, those prospective bidders, offerors, or contractors who have made a written request to the district for notification of opportunities to bid that an appeal has been submitted. The notification shall state: • that the contract award has been halted pending resolution of the appeal and could be revoked; • the reasons for the appeal; • that the recipient of the letter may respond to the protested issues identified in the appeal; • the date the decision on the appeal will be made and notification sent; • that if the appeal is upheld, the bidding process will start all over again; • that if the bidding is re-opened, changes will be made to the request for bids as necessary to satisfy the reasons

for upholding the appeal. The sole authority to resolve any appeal made relating to this policy shall rest with the superintendent. The superintendent’s decision shall be final and conclusive. In the event the district upholds an appeal, the sole responsibility of the district to the aggrieved bidder(s) shall be the re-opening of the bidding process. The District reserves the right to extend or renew a contract that was previously awarded under the process governed by this policy and law, provided the extension or renewal meet the following criteria. 1. The equipment and services provided under the extended or renewed contract meets or exceeds the specifications of

the original bid. 2. The extended or renewed contract agreement complies with the state of Arkansas’s documentation requirements. 3. The cost of the extended or renewed contract is the same or less than the original contract. 4. The extension or renewal is approved by the local school board. Legal References: A.C.A. § 6-21-301, 303, 304, 305, 306 A.C.A. § 6-24-101 et seq.

A.C.A. § 19-11-801 Date Adopted: February 10, 2005 Last Revised: September 8, 2005, May 2010, April 2013

7.16—HEALTH CARE COVERAGE AND THE AFFORDABLE CARE A CT

Definitions “Dependant”, for purposes of this policy, means an employee’s child(ren) and/or spouse who are enrolled by the employee in health care coverage through the District’s health care plans. “Full-time employee”, for purposes of this policy, means an employee in a position requiring on average thirty (30) hours of actual performance per week during the annual school year. “Responsible individual” means a primary insured employee who, as a parent or spouse, enrolls one or more individual(s) in health care coverage through the District’s health care plans. "Variable hour employee", for the purposes of this policy, means an individual who has no base minimum number of hours of performance required per week.

Health Insurance Enrollment All full time District employees are eligible to enroll themselves; their spouse, so long as the spouse is not otherwise eligible for insurance through his/her employer's sponsored plan; and their child(ren) in one of the insurance plans through the Public School Employee Life and Health Insurance Program (PSELHIP). Variable hour employees are not eligible to enroll in a PSELHIP plan. If a variable hour employee’s measurement period finds that the employee averaged thirty (30) or more hours per week, then the employee is treated as a full time employee rather than a variable hour employee and is eligible for health insurance. New full time employees have sixty (60) days following the start date of the employee’s contract to elect to enroll in a PSELHIP plan; all new employees shall be informed in writing of the start date of the employee’s contract and that the employee has sixty (60) days from that date to elect PSELHIP coverage. Coverage for new employees who choose to enroll in a PSELHIP plan shall take effect on the first of the month following the date on the enrollment application. Coverage shall be in effect until the end of the calendar year. Employees who experience a Qualifying Status Change Event have sixty (60) days from the date of the Qualifying Status Change Event to file an application to change coverage information. All employees who continue to be eligible may elect to continue coverage and make changes to their PSELHIP plan for the following plan year during the yearly open enrollment period. The District shall ensure all employees are provided education annually on the advantages and disadvantages of a consumer-driven health plan option and effective strategies of using a Health Savings Account (HSA). Any employee who enrolls in a PSELIP consumer driven health care plan is required to establish an HSA unless the employee is ineligible for an HSA.

District Contribution to Premiums At a minimum, the District shall distribute the statutorily required contribution rate to all employees who are enrolled in one of the PSELHIP plans.

Measurement Method of Employee Hours Option 1: The District uses the look-back method for determining if an employee qualifies as a full-time employee. Option 2: The District uses the monthly measurement method for determining if an employee qualifies as a full-time employee.

W-2

For all full-time employees who are enrolled in a PSELHIP plan, the District shall indicate in box twelve (12) of the employee’s Form W-2 the cost of the employee’s health care coverage by using code “DD”.

Statement of Return The District shall send to each full-time employee a Statement of Return (Statement) regarding the IRS Return filed on the employee. The Statement shall contain: The District’s name, address, and Employer Identification Number (EIN) as well as a copy of the IRS Return filed on the employee. The District shall send a copy of the Statement to the employee on or before January 31 of the calendar year following the calendar year the information in the Statement covers. The District shall send only one Statement to the household of an employee who meets the definition of a responsible individual that will include all requisite information for both the responsible individual and the responsible individual’s dependant’(s). The Statement will be mailed to the employee’s address on record.

Record Retention The District shall maintain copies of the Statements sent to employees in accordance with the requirements for documents transmitted to the IRS. Legal References: A.C.A. § 6-17-1117

A.C.A. § 21-5-401 et seq. 26 C.F.R. § 54.4980h-0 et seq. 26 C.F.R. § 31.6001-1


8.13—CLASSIFIED EMPLOYMENT All prospective employees must fill out an application form provided by the District, in addition to any resume provided; all of the information provided is to be placed in the personnel file of those employed. If the employee provides false or misleading information, or if he/she withholds information to the same effect, it may be grounds for dismissal. In particular, it will be considered a material misrepresentation and grounds for termination of contract of employment if an employee’s application information is discovered to be other than as was represented by the employee, either in writing on application materials or in the form of representations made to the school district. It is grounds for termination of contract of employment if an employee fails a criminal background check or receives a true report on the Child Maltreatment Central Registry check. An employee who receives notification of a failure to pass a criminal background check or a true result on the Child Maltreatment Central Registry check shall have thirty (30) days following the notification to submit to the superintendent, or designee, a written request for a hearing before the Board to request a waiver. The written request should include any documentation, such as police reports, or other materials that are related to the event giving rise to the failed background check or true result on the Child Maltreatment Registry as well as information supporting your request for the waiver. Employees requesting a board hearing to request a waiver should be aware that this hearing is subject to the Arkansas Freedom of Information Act and it must be fully open to the public as a result. The District is an equal opportunity employer and shall not discriminate on the grounds of race, color, religion, national origin, sex, age, or disability. Inquiries on non discrimination may be directed to Dr. Lisa Todd, who may be reached at 501-679-4808. For further information on notice of non-discrimination or to file a complaint, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm; for the address and phone number of the office that serves your area, or call 1-800-421-3481. In accordance with Arkansas law, the District provides a veteran preference to applicants who qualify for one of the following categories: 4. a veteran without a service-connected disability; 5. a veteran with a service-connected disability; and 6. a deceased veteran’s spouse who is unmarried throughout the hiring process; or

For purposes of this policy, “veteran” is defined as: c. A person honorably discharged from a tour of active duty, other than active duty for training only, with the armed

forces of the United States; or d. Any person who has served honorably in the National Guard or reserve forces of the United States for a period of at

least six (6) years, whether or not the person has retired or been discharged. In order for an applicant to receive the veterans preference, the applicant must be a citizen and resident of Arkansas, be substantially equally qualified as other applicants and do all of the following: 2. Indicate on the employment application the category the applicant qualifies for; 3. Attach the following documentation, as applicable, to the employment application:

• Form DD-214 indicating honorable discharge;

• A letter dated within the last six months from the applicant’s command indicating years of service in the National Guard or Reserve Forces as well as the applicant’s current status;

• Marriage license; • Death certificate; • Disability letter from the Veteran’s Administration (in the case of an applicant with a service-related disability).

Failure of the applicant to comply with the above requirements shall result in the applicant not receiving the veteran preference; in addition, meeting the qualifications of a veteran or spousal category does not guarantee either an interview or being hired. Legal References: A.C.A. § 6-17-414

A.C.A. § 21-3-302 A.C.A. § 21-3-303 A.C.A. § 25-19-101 et seq. 28 C.F.R. § 35.106 34 C.F.R. § 100.6 34 C.F.R. § 104.8 34 C.F.R. § 106.9 34 C.F.R. § 108.9 34 C.F.R. § 110.25

Date Adopted: February 10, 2005 Last Revised: June 12, 2012, April 2014

8.38—CLASSIFIED PERSONNEL HEALTH CARE COVERAGE REPO RTING Definitions "ACA" is the Affordable Care Act “Full-time employee” means a classified employee who works twenty (20) or more hours a week. “Responsible individual” means a primary insured employee who, as a parent or spouse, enrolls one or more individuals in a district’s health care plan. “Tax Identification Number (TIN)” means an individual’s social security account number. TIN Reporting All classified employees are required to complete and return 8.41F-Health Care Coverage and TIN Report Form by no later than October 1 of each year. All employees that meet the above definition of a responsible individual are required to include the name, date of birth, and TIN of any dependent that receives health insurance through a District offered health care plan. Due to very significant penalties and sanctions contained within the ACA that the Internal Revenue Service (IRS) could levy against the District for the failure to submit required information to the IRS, the failure of any employee to submit a completed copy of 8.41F-Health Care Coverage and TIN Report Form by October 1 shall be grounds for disciplinary action against the employee up to and including termination or non-renewal of contract. Statement of Return Under provisions of the ACA, the District is required to file information with the IRS pertaining to each employee. The District is also required to send each full time employee a Statement of Return (Statement). Each full-time employee shall receive a Statement from the District by January 31 of each year. The Statement contains information the District provided to the IRS, as required by law, regarding the employee’s health insurance coverage. Each Statement consists of important District identification and contact information and a copy of the documents the District filed with the IRS concerning the employee’s health care coverage. As with other tax documents, the information contained in the Statements covers the immediately preceding calendar year. Only one statement will be provided to a household with an employee who meets the above definition of a responsible individual. The employee shall receive a paper copy of the Statement unless the employee completes and returns 7.23F-Electronic Receipt of Statements Consent Form. Legal References: A.C.A. § 6-17-2202

26 U.S.C. § 6055 26 U.S.C. § 6056 26 U.S.C. § 6109 Date Adopted: April 2014 Last Update:

8.38F—CLASSIFIED PERSONNEL HEALTH CARE COVERAGE AND TIN REPORT FORM The District requires all classified employees to complete the following form each year and return it to the District’s administrative office by October 1. In accordance with Arkansas law, the District shall not use, display, release, or print any of the information on this form for any other purpose than to comply with IRS regulations. Definition “Tax Identification Number (TIN)” means an individual’s social security account number. Health Insurance Information Name: ___________________________________ TIN: _____________ Date of Birth : ________ Please select the box that most accurately describes your health insurance coverage for the current year: _____ Neither I nor any of my dependents received health insurance through one of the District’s health insurance plans during the current calendar year. (No coverage through District) _____ I alone received health insurance through one of the District’s health insurance plans during the current calendar year. (Employee only coverage through the District) _____ Both I and my dependent(s) received health insurance through a District’s family or spousal health insurance plan during the current calendar year. A spouse is included in the definition of a dependent. (Employee plus children, Employee plus spouse, Employee plus spouse and children) If you had a family or spousal health care plan during the current year, please complete the following: Dependent 1: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 2: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 3: Name: ___________________ TIN: _____________ Date of Birth: ________ Dependent 4: Name: ___________________ TIN: _____________ Date of Birth: ________ Signature: ______________________ Date: ___________



AGENDA ITEM NO. 5 DATE: APRIL 14, 2015 SUBJECT PROPOSED DISTRICT CALENDAR FOR THE 2015-16 SCHOOL YEAR RELATED PAGES PRESENTED BY MARCY WELLS ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Four 2015-16 calendars were voted on by the staff. Calendar 1 20% Calendar 2 27% Calendar 3 29% Calendar 4 24% There was a runoff vote with calendar #2 and calendar #3. Calendar 2 54% Calendar 3 46% The calendar was presented as information at the March Board meeting. ADMINISTRATIVE RECOMMENDATION Approve calendar #2 as presented.



AGENDA ITEM NO. 6 DATE: APRIL 14, 2015 SUBJECT WASTE WATER MANAGEMENT AGREEMENT RELATED PAGES ATTACHED PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Mr. Spainhour will present information on the agreement. ADMINISTRATIVE RECOMMENDATION Approve the Waste Water Management agreement as presented.



AGENDA ITEM NO. 7 DATE: APRIL 14, 2015 SUBJECT STUDENT TRANSFER RELATED PAGES PRESENTED BY SCOTT SPAINHOUR ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Mary Lewing is requesting a transfer for her daughter Sierra Lewing, age 16, from Greenbrier to Guy. ADMINISTRATIVE RECOMMENDATION Approve the transfer as presented.



AGENDA ITEM NO. 8 DATE: APRIL 14, 2015 SUBJECT MARCH EXPENDITURES AND REVENUE RELATED PAGES ATTACHED PRESENTED BY PAT TAPLEY ACTION/INFORMATION ACTION

BACKGROUND INFORMATION Mrs. Tapley will present the March expenditures and revenue. ADMINISTRATIVE RECOMMENDATION Approve the expenditures and revenue as presented.

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