agenda - amazon web servicesagenda february 17, 2015 page 2 of 2 council business 1. award of bid...

AGENDA

GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA

REGULAR SESSION TUESDAY, FEBRUARY 17, 2015- 7:00 P.M.

ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES.

THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING.

Invocation & Pledge of Allegiance to the Flag

Roll Call

Mayor to call on members of the audience wishing to address the Council on matters not on the Agenda.

AWARDS & RECOGNITION

Swearing In - Julia W. Clevinger, City Clerk

Business of the Month - Walker Footings

Proclamation - 132nd Anniversary of the Village Improvement Association

Proclamation - Railroad and History Festival Day

CONSENT AGENDA

ALL MATTERS UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION ON THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. BACKUP DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COUNCIL ON THESE ITEMS.

1. City Council approval of co-sponsorship request for the 22nd Annual "Railroad and History Festival Day" on Saturday, March 7, 2015.

2. City Council approval of the FY 2015 Revenues and Expenditures Quarterly Report ending December 31, 2014.

3. City Council approval of Resolution No. R-01-2015, a Resolution accepting potable water, wastewater, and reclaimed water infrastructure from DFH Magnolia, LLC serving Magnolia Point Phase VIII-A

4. City Council approval of a Professional Engineering Services Task Order with Causseaux, Hewett & Walpole, Inc. for the Historic Spring Park Pool redesign, in a not-to-exceed amount of $9,500 effective February 18, 2015.

AGENDA February 17, 2015

of 2

COUNCIL BUSINESS

1. Award of Bid No. 01-15-10, Old City Hall Deconstruction, to JimCo Site Services, Inc., in the lump sum amount of $243,950 and authorization for Staff to issue a Notice To Proceed with an effective date of February 23, 2015. Null

2. Assignment and Allocation of Administrative Support Personnel within the Office of the City Manager and Human Resources Departments for FY 2014-2015. Hunter

3. City Manager and City Attorney Reports and/or Correspondence.

a. Executive Summary - Development Services - January 2015. b. Executive Summary - Electric - January 2015. c. Executive Summary - Police - January 2015. d. Executive Summary - Public Works - January 2015.

4. City Council Reports and/or Correspondence.

5. Adjournment.

The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at www.greencovesprings.com.

The City may take action on any matter during this meeting, including items that are not set forth within this agenda.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Public Participation: Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.

Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such comments before a vote is taken.

Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.

Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.

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JULIA W. CLEVINGER CITY CLERK

I, JULIA W. CLEVINGER, do solemnly swear (or affirm) that I will support,

protect, and defend the Constitution of the United States and the State of Florida, the

City Charter, and the policies and laws of the City of Green Cove Springs. During my

term, I will faithfully and impartially perform to the best of my ability the duties of the

Office of City Clerk, upon which I am about to enter, so help me God.

Sworn to and subscribed before me at Green Cove Springs, Clay County, Florida, on this 17th day of February, 2015.

C. Felecia Hampshire, Mayor

Julia W. Clevinger

Certt ftcate of Recog 11\,Lttoll\, Pr-e.sell\,teot To:

WALK6R FOOTI NCfS, l NC.


February 17, 2015

Julia W. Clevinger, City Clerk Date Presented

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

WHEREAS,

The first Women's Club of Florida was formed on Februa1y 20, 1883 when 25 Ladies met and

organized the Ladies Village Improvement Association of Green Cove Springs Cove Springs with

Mrs. A. M. Rutledge as President; and

a Festival Ball was held to raise money for beautifying tl1e town; and

in 1888, tl1e Club opened the first Libra1y in Clay County with one (1) donated book, maintaining the Libra1y until 1961 when the Club donated over 4,000 books to Clay County to form its first Library; and

during 1888, a Children's Auxiliary known as tl1e "Star Branch" was formed by tl1e Ladies for boys

and girls who were taught proper manners and to have respect for their community; and

in 1895, Green Cove Springs became the birthplace of tl1e Florida Federation when Mrs. Ella

Burrows issued a call for the formation of a FLORIDA FEDERATION OF WOMEN'S CLUBS

with delegates from the five (5) clubs present and who became the Charter Members of the Florida

Federation of Women's Clubs; and

Mrs. Penelope Borden Hamilton, a member of the Green Cove Springs Club, became the first President of the Florida Federation of Women's Clubs; and

in 1898, the Florida Federation of Women's Clubs acquired membership in the General Federation; and

the Club opened the first Kindergarten, paid the teacher's sala1y, and opened the first school cafeteria preparing and serving the food to the students; and

the Club continues its community service today by participation in Arbor Day, St. Johns River Clean-Up Day, Support Cans for Canines for Wounded Veterans, sponsoring the Annual Opal Reed Beautification Award, providing scholarships for graduating Seniors at Clay High School, and supporting the USO by opening the Club House for social gatherings and serving refreshments.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GREEN COVE SPRINGS AS FOLLOWS:

Section 1. The City of Green Cove Springs recognizes The Village Improvement Association Federated Women's Club of Green Cove Springs for their concerted efforts for social, educational work and beautification projects to benefit the unique quality of life enjoyed by present and future generations of Green Cove Springs.

Section 2. A true copy of this Proclamation shall be spread upon the Official Minutes of the City Council of the City of Green Cove Springs.

DONE AND PROCLAIMED BY THE CITY COUNCIL OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 17TH DAY OF FEBRUARY, 2015.

CITY OF GREEN COVE SPRINGS, FLORIDA


ATTEST:

Julia W. Clevinger, City Clerk

WHEREAS, the Clay County Historical Society has purchased a unique collection of railroad artifacts, and

WHEREAS, the City Council of Green Cove Springs is appreciative of the efforts of the Society and all of the individuals, groups and organizations that have made this historic display possible, and

WHEREAS, residents and visitors alike will be able to learn about the very significant role the railroad has played in our county's history, and

WHEREAS, the Clay County Historical Society officially dedicated and opened this Historic Railroad Museum to public viewing on Saturday, March 6, 1993, and

WHEREAS, the Clay County Historical Society has maintained unique collections of artifacts in its museums depicting the history of Clay County and the Railroad Industry for the education benefit of present and future generations and promoting tourism in Green Cove Springs and Clay County, and

WHEREAS, the City Council of Green Cove Springs is appreciative of the concerted efforts of the Historical Society and all of the individuals, groups and organizations that have made significant contributions for establishment of the History and Railroad Museums, and

WHEREAS, residents and visitors alike will be able to continue learning about Clay County's history and the role the railroad played in the development of Green Cove Springs and Clay County, and

WHEREAS, said museums are located in the historical district of Green Cove Springs, and

WHEREAS, since 1993, the "Railroad and History Festival Day" has been held in celebration of our local heritage inviting the public to enjoy educational activities, entertainment, exhibits, and tours of the History and Railroad Museums; and

NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF GREEN COVE SPRINGS AS FOLLOWS:

Section 1. The City of Green Cove Springs designates March 7, 2015 as "Railroad and History Festival Day" in the City of Green Cove Springs and is held 'In Honor of Lee Bentley' who recently passed away on January 261

h. Mr. Bentley was an avid historian and six-time President of the Clay County Historical Society where, in 1993, he was instrumental in bringing the Railroad Museum to his hometown of Green Cove Springs.

Section 2 . . A true copy of this Proclamation shall be spread upon the Official Minutes of the City Council of the City of Green Cove Springs.

DONE AND PROCLAIMED BY THE CITY COUNCIL OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 17™ DAY OF FEBRUARY, 2015.



ATTEST:


CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF FEBRUARY 17, 2015

SUBJECT: 22nd Annual Railroad & History Day Festival Co-Sponsorship Request

BACKGROUND: As provided in previous years, the Clay County Historical Society has requested the City serve as co-sponsor for this event. A copy of their sponsorship request is included for your information which seeks a proclamation, street closure, in-kind services, and direct cost support totaling $1,200.

RECOMMENDATION: Approve 22nd Annual Railroad & History Day Co-Sponsorship request as outlined in the attached letter.

MOTION: Approve Co-sponsorship request for the 22nd Annual Railroad & History Day Festival to be held on March 7, 2015 along with Direct Services totaling $1,200 and In-Kind Services support as outlined in the attached letter.

SUBMITTED BY: APPROVED BY:

Hon. Felecia Hampshire, Mayor 321 Walnut Street Green Cove Springs, Fl 32043

Dear Mayor Hampshire,

C(ay County Jfistorica[ Society <P. 0. (]30:{ 1202

qreen Cove Springs, P[ 32043

February 9, 2015

Plans are progressing for our elite event of the year; the Annual Railroad and History Day on Saturday, March 7, 2015. This year is very special as it is in 'Honor of Lee Bentley', who is recently deceased, and who in 1993, as President of our History Society, was instrumental in bringing the Railroad Museum to downtown Green Cove Springs. The festival then started as a means to generate payment for the Railroad memorabilia collection, and now is a free community event, complementary for residents and visitors alike.

The Festival promotes our local history in a fun-filled community day; with open house and free tours of the Society's History & Railroad Museum, Historic Courthouse & Jailhouse and the Clay County Archives; in addition there will be many other local civic organizations, history themed and educational exhibits; a day full of fun activities for senior folk and youth alike.

This is a distinctive celebration and affords all residents of Green Cove Springs, Clay County and surrounding areas a unique opportunity devoted to the significance the Railroad Industry played in the development of our area, as well as recognition of many aspects of our local history and community.

We express our sincere gratitude to the City of Green Cove Springs for your past support and co-sponsorship, in the success of this community event; and we respectfully request the following assistance again this year.

~ A Proclamation for Saturday, March 7, 2015, as the "22nd Annual Railroad and History Day" in Green Cove Springs.

~ Authorization for closing of Walnut Street from Green St. to Ferris St.; Gratio Place from Ferris St. to Walnut St. and Roderico Avenue at Walnut Street for festival activities and Public Safety.

~ In-kind services as in the previous years of:

o Bleachers to provide seating for festival patrons o Dumpster and Waste boxes for sanitation collection o Barricades I Cones for closure of streets and public safety o Port 0 Lets/ Comfort Stations o Grooming of city areas around the Historical Triangle o Banner placed at the north end of town on Orange A venue

~ Direct Costs consisting of:

o Advertising/publicity o Entertainment costs o Rental Equipment

$ 500.00 $ 357.00 $ 343.00

Total $1,200.00

We very much appreciate your consideration in this matter, and invite you & yours to join us for the day. If any additional information is needed, please contact us at 284-5243 or email addresses [email protected] or [email protected].

Thank you so much,

77~~ Marilyn Haddock, Event Chair Railroad & History Day 2015

Cc: Danielle Judd, City Manager Kirn Thomas, Special Events

22nd Jlnnua( {j(ai{roacf ancf Jfistory Pestiva{

Saturday, 9'vtarcn 7, 2015 10:00 JI9'vt to 4:00 <¥M.

Cfay County Jfistorica{rfriangfe in qreen Cove Springs, P{oricfa 915 Wa{nut Street ancf Perris Street (Jfwy16) at (}ratio <Pface

o/isit tne <J@,i{road ~ Jfistory 9'vtuseums, Cfim6 a6oard a <Rgd Ca6oose, <Tour tne CCay County J{istoric Courtnouse, Jai{nouse and Jircnives.

Jidmire Stro{fing Soutnern <BeCCes and Jintique CCassic o/enicCes; See OU'lime Crafts; J{istory, Civic~ 9'vtifitary (f)ispCays;

PCay in 'l(jds Zone; Watcn <TaCented Community Peiformers; <Enjoy JI{{ (]Jay Pestive <Entertainment; Sometningfor <Everyone!

*Pree)Idmission andParkjng* *Pood ~ (f)rink,Court*

Presented 6y 'Ihe Cfay County Jfistorica{ Society - }l 501 C-3 !!Von profit, In Cooperation Witli and" Specia[ }lppreciation to Our Community <Partners!

for More Information Visit •

www.ClaYCountYHistorYMonth.cotn facebooK52'f3: ClaYCountY Historica1societY

Email: [email protected] 'Phone: 90'f-2S'f-96'f'f or 90'f-2S'f-52'f3

22nd Jlnnua( {j(ai{roacf ancfJfistory Pestiva{

Saturday, 9'vtarcn 7, 2015 10:00 JI9'vt to 4:00 <¥M.

Cfay County J{istorica{ rf riangfe in qreen Cove Springs, Pforicfa 915 Wa{nut Street ancf Perris Street (J{wy16) at (}ratio <Pface

o/isit tne <J{,ai{road ~ J{istory 9'vtuseums, Cfim6 a6oard a <l?gd Ca6oose, <Tour tne CCay County J{istoric Courtnouse, Jai{nouse and Jircnives.

Jidmire Stro{Eing Soutnern <BeCCes and Jintique CCassic o/enicCes; See OU'lime Crafts; J{istory, Civic~ 9'vtifitary (f)ispfays;

PCay in 1(Ufs Zone; Watcn <TaCented Community Peiformers; <Enjoy JI{{ (]Jay P estive <Entertainment; S ometning for <Everyone!

*PreeJidmission andParkjng* *Pood ~ <Drink,Court*

Presented 6y 'Ihe Cfay County Jfistorica{ Society - }l 501 C-3 !!Von profit, In Cooperation Witli and" Specia[}lppreciation to Our Community <Partners!

for More Information Visit:

www.ClaYCountYHistoryMonth.corn facebooK52'f3: ClaYCountY Historica1societY

Email: [email protected] 'Phone: 90'f-2S'f-96'f'f or 90'f-2S'f-52'f3

22nd Annual

Railroad and History Festival Clay County Historical Triangle

915 Walnut Street at Hwy 16 (Ferris St) in Green Cove Springs

Saturday- March 7, 2015 -10 am to 4 pm

*Visit the Railroad & History Museums; *Climb Aboard an Authentic Red Caboose;

*Tour the Historic Courthouse, Jailhouse, and *The Archives & Research Center;

*Admire Strolling Southern Belles and Antique Classic Cars; *Visit and learn local History, Civic & Military Displays;

*Brothers of the Coasts Pirates and Creative Anachronism Society; *Old Time Crafts and Demos; Book Signings by Local Authors;

*Play in Kids Zones with Face Painting, Petting Zoo, and Pony Rides. Bounce Houses All-Day $5.00 Armband.

----------------------------------------------------*Talented Community Performers

On Stage All Day 1 O:am - 4:pm including:

Jim Craft entertains; the Clay County Community Band; Wanda Dillaberry; Charles E. Bennett "Bees" Ensemble;

Fire Extinguisher Demo by Clay County Public Safety; Neil Diamond Favorites by Joe Doty; And Much More.

-----------------------------------------------*Free Admission and Parking* *Food & Drink Court*

Presented by The Clay County Historical Society-A 501 c-3 Non-profit, In Partnership With and Special Appreciation to Our Community Partners!!

Information: www.claycountyhistorymonth.com email: [email protected] Look for us on facebook: ClayCounty HistoricalSociety 904-284-9644 & 284-5243

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT FOR MEETING OF

FEBRUARY 17, 2015

SUBJECT: Presentation of FY 2015 Revenues and Expenditures Report for Period Ending December 31, 2014.

BACKGROUND: The attached Revenues and Expenditures Report is for the period October 1, 2014 through December 31, 2014. In the General Fund, revenues are listed by category and/or major funding sources. In all funds, the budgeted figures are presented first with the actual expenditures and the variance between the budget and actual listed next. The percent of actual is the amount that has actually been received (or accrued in the case of state shared revenues) or the amounts expended as a percent of the budget for the period ending December 31, 2014.

The report is prepared on a modified accrual basis with state shared revenues for the month of December 2014 (received in January 2015) accrued for the month of December 2014.

MOTION: Accept the FY 2015 Revenues and Expenditures Report for the Period Ending December 31, 2014.


\JYhtiD»~iliL><J Marlena Guthrie Finance Director

GENERAL FUND

REVENUES AND EXPENDITURES

AS OF DECEMBER 31, 2014

25% OF YEAR

VARIANCE %ACTUAL

BUDGET ACTUAL OVER TO (UNDER BUDGET) BUDGET

GENERAL FUND REVENUES:

Ad Valorem Taxes 1,158,260 896,752 (261,508) 77%

Gas Tax 266,714 63,785 (202,929) 24%

Surtax 695,000 146,773 (548,227) 21%

Franchise Fees 7,000 1,669 (5,331) 24%

Telecommunications 344,000 85,630 (258,370) 25%

Utility Taxes - Water 93,372 22,368 (71,004) 24%

Utility Taxes - Other 70,000 9,760 (60,240) 14%

Business Taxes 37,000 9,854 (27,146) 27%

Code Enforcement Fines 8,200 1,142 (7,058) 14%

State Shared Taxes/Licenses 215,575 49,681 (165,894) 23%

Sales Tax 343,562 84,427 (259,135) 25%

Municipal Fuel Rebate 5,100 0 (5,100) 0%

Planning and Zoning Fees 20,000 2,451 (17,549) 12%

Copying 1,325 293 (1,032) 22%

DOT Agreements 81,609 0 (81,609) 0%

Safety Grant-Fla League 3,000 0 (3,000) 0%

Special Events 13,900 82 (13,818) 1%

Court Fines 18,480 7,165 (11,315) 39%

Red Light Camera 430,000 93,496 (336,504) 22%

Police Education 1,100 69 (1,032) 6%

SAVE School Board Agree. 9,000 0 (9,000) 0%

Police Vest Grant 1,755 0 (1,755) 0%

North Florida HIDTA-Police 3,000 1,500 (1,500) 0%

DEA & DOJ Overtime 13,000 0 (13,000) 0%

Teen Summit 600 0 (600) 0%

Interest 4,100 126 (3,974) 3%

Sales of Fixed Assets 34,800 0 (34,800) 0%

Sale of Surplus 14,660 4,847 (9,813) 33% Miscellaneous Income 34,884 1,428 (33,456) 4%

Rent-Building Department 10,000 2,500 (7,500) 25%

Rent-Augusta Savage Facility 22,740 5,985 (16,755) 26%

Pier Docking Fees 1,000 96 (904) .10%

Park Reservation Fees 9,000 1,450 (7,550) 16%

Cost Recoveries/Transfers to GF 1,570,877 392,719 (1,178,158) 25%

Reserves 840,806 43,068 (797,738) 5% Note #1

Grants/Loans 94,414 0 (94,414) 0%

Private Developer 10,000 0 (10,000) 0%

TOTAL REVENUES 6,487,833 1,929,117 (4,558,716) 30%

Note #1 - The majority of budgeted Reserves in the General Fund Revenues consists of Surtax, Gas Tax,

and Depreciation. These Reserves are the funding sources for various Capital uses in the General Fund

as outlined in the CIP. These Reserves are reflected on this report for presentation purposes to offset

the related General Fund Capital Expenditures as presented in the Budget.

1

2/10/2015

VARIANCE %ACTUAL

BUDGET ACTUAL OVER TO

(UNDER BUDGET) BUDGET

GENERAL FUND EXPENDITURES:

CITY COUNCIL:

PERSONAL SERVICES 40,139 9,979 (30,160) 25%

OPERATING EXPENSES 33,100 5,925 (27,175) 18%

TOTAL 73,239 15,904 (57,335) 22%

CITY CLERK:

PERSONAL SERVICES 79,167 39,374 (39, 793) 50%


TOTAL 93,267 42,427 (50,840) 45%

CITY MANAGER:



TOTAL 273,422 58,535 (214,887) 21%

PERSONNEL:

PERSONAL SERVICES 126,871 34,514 . (92,357) 27% · OPERATING EXPENSES 12,750 3,032 (9,718) 24%

TOTAL 139,621 37,546 (102,075) 27%

AUGUSTA SAVAGE:

PERSONAL SERVICES 28,000 6,387 (21,613) 23% OPERATING EXPENSES 21,700 6,165 (15,535) 28% CAPITAL 97,551 0 (97,551) 0%

TOTAL 147,251 12,552 (134,699) 9%

FINANCE:


OPERATING EXPENSES 34,600 13,742 (20,858) 40% TOTAL 296,002 80,111 (215,891) 27%

INFORMATION TECHNOLOGY:

PERSONAL SERVICES 63,778 18,244 (45,534) 29% OPERATING EXPENSES 18,732 4,113 (14,619) 22% TOTAL 82,510 22,357 (60,153) 27%

GENERAL SERVICES:

PERSONAL SERVICES 0 0 0 0%

OPERATING EXPENSES 228,365 57,174 (171,191) 25% CAPITAL OUTLAY 4,000 0 (4,000) 0%

CONTRIBUTION TO GEN FUND RESERVE 43,261 0 (43,261) 0% TOTAL 275,626 57,174 (218,452) 21%

TREE CONSERVATION BOARD:

OPERATING EXPENSES 0 1,478 1,478 0% CAPITAL 0 0 0 0%

TOTAL 0 1,478 1,478 0%

2

2/10/2015

VARIANCE %ACTUAL

BUDGET ACTUAL OVER TO GENERAL FUND EXPENDITURES (CONT'D) {UNDER BUDGET) BUDGET

CITY ATTORNEY:


OPERATING EXPENSES 3,900 5,456 1,556 140%

TOTAL 89,890 27,350 (62,540) 30%

DEVELOPMENT SERVICES:



CAPITAL 0 0 0 0%

TOTAL 111,877 25,899 (85,978) 23%

CODE ENFORCEMENT:

PERSONAL SERVICES 20,863 232 (20,631) 1%

OPERATING EXPENSES 5,637 636 (5,001) 11%

TOTAL 26,500 868 (25,632) 3%

POLICE:

PERSONAL SERVICES 1,672,924 465,514 (1,207,410) 28%


CAPITAL 72,075 192 (71,883) 0%

TRANSFER SURTAX TO POLICE BLDG 421,000 0 (421,000) 0%

TOTAL 2,709,515 587,990 (2,121,525) 22%

PUBLIC WORKS:



CAPITAL 496,914 706 (496,208) 0%

TOTAL 1,088,972 141,185 (947,787) 13%

RIGHT OF WAY MTCE:



TOTAL 175,766 43,382 (132,384) 25%

PARKS & RECREATION:



CAPITAL 548,000 42,170 (505,830) 8%

TOTAL 753,766 124,532 (629,234) 17%

3

2/10/2015

VARIANCE %ACTUAL

BUDGET ACTUAL OVER TO

GENERAL FUND EXPENDITURES (CONT'D) {UNDER BUDGET) BUDGET

EQUIPMENT MTCE:

PERSONAL SERVICES 126,888 24,230 {102,658) 19%


CAPITAL 10,700 0 (10,700) 0%

TOTAL 150,609 28,688 (121,921) 19%

GRAND TOTAL ALL DEPARTMENTS 6,487,833 1,307,979 (5,179,854) 20%

EXCESS REVENUES OVER EXPENDITURES 621,138

4

2/10/2015

UTILITY FUND



25% OF YEAR

VARIANCE %

BUDGET ACTUAL OVER ACTUAL

(UNDER BUDGET) TO BUDGET

REVENUES:

OPERATING REVENUES 12,313,470 3,164,835 (9,148,635) 26%

LOAN PROCEEDS 727,683 0 (727,683) 0%

RESERVES 115,000 0 (115,000) 0%

INTEREST 2,100 650 (1,450) 31%

OTHER REVENUES 108,400 28,531 (79,869) 26%

TOTAL REVENUES 13,266,653 3,194,016 (10,072,637) 24%

EXPENSES:

PERSONAL SERVICES 589,397 118,337 (471,060} 20%

OPERATING EXPENSES 9,965,226 2,128,295 (7,836,931) 21%

CAPITAL 1,071,683 77 (1,071,606) 0%

OTHER EXPENSES 17,200 0 (17,200) 0%

COST ALLOC/TRANSFERS 1,334,375 333,594 (1,000, 781) 25%

TO BE APPROPRIATED 11,614 0 (11,614) 0%

DEBT 277,158 20,361 (256, 797) 7%

TOTAL EXPENSES 13,266,653 2,600,663 (10,665,990) 20%

REVENUES:

OPERATING REVENUES 1,408,625 314,249 (1,094,376) 22%

RESERVES 170,000 0 (170,000) 0%

INTEREST 1,800 191 (1,609) 11%

OTHER REVENUES 18,000 4,523 (13,477) 25%

TOTAL REVENUES 1,598,425 318,963 (1,279,462) 20%

EXPENSES:

PERSONAL SERVICES 440,434 109,997 {330,437) 25%


CAPITAL 325,000 1,378 {323,622) 0%

OTHER EXPENSES 5,000 0 (5,000) 0%

COST ALLOC/TRANSFERS 271,620 67,905 (203,715) 25%

TO BE APPROPRIATED 16,043 0 (16,043) 0%

DEBT 174,047 0 (174,047) 0%

TOTAL EXPENSES 1,598,425 245,153 (1,353,272) 15%

5

2/10/2015

REVENUES:

OPERATING REVENUES

LOAN PROCEEDS

INTEREST

RESERVES

OTHER REVENUES

TOTAL REVENUES

EXPENSES:

PERSONAL SERVICES

OPERATING EXPENSES

CAPITAL

OTHER EXPENSES

COST ALLOC/TRANSFERS

TO BE APPROPRIATED

TOTAL EXPENSES

REVENUES:

OPERATING REVENUES

INTEREST

OTHER REVENUES

TOTAL REVENUES

EXPENSES:

PERSONAL SERVICES

OPERATING EXPENSES

DEBT

COST ALLOC/TRANSFERS/CONTINGENCY

TOTAL EXPENSES

VARIANCE %


{UNDER BUDGET} - TO BUDGET

·····[•·•-.. ········.:•···:_ ••• !w'Ast6W'AtERFUND.::_._.:_ .•• __ .••.....•........ . '

1,480,330 347,004 (1,133,326) 23%

1,530,000 0 (1,530,000) 0%

225 87 {138) 39%

473,000 11,551 (461,449) 2%

16,150 3,690 (12,460) 23%

3,499,705 362,331 (3,137,374} 10%

438,651 108,056 (330,595) 25%

654,544 81,126 (573,418) 12%

2,123,000 16,831 (2,106,169) 1%

5,000 0 (5,000) 0%

273,510 68,378 (205,133) 25%

5,000 0 (5,000) 0%

3,499,705 274,390 (3,225,315} . 8%

590,104 147,402 (442,702) 25%

150 61 {89) 40%

6,300 2,814 {3,486} 45%

596,554 150,277 (446,277} 25%

334,044 81,061 (252,983) 24%

123,276 30,658 (92,618) 25%

49,719 196 (49,523} 0%

89,515 21,579 (67,936) 24%

596,554 133,493 (463,061} 22%

6

2/10/2015

REVENUES:

DEPRECIATION TRANSFER

TRANSFERS FROM OTHER UTILITIES

TOTAL REVENUES

EXPENSES:

PERSONAL SERVICES

OPERATING EXPENSES

CAPITAL

TOTAL EXPENSES

REVENUES:

OPERATING REVENUES

OTHER REVENUES

GENERAL FUND TRANSFER

GRANT-HMGP (75/25}

TOTAL REVENUES

EXPENSES:

PERSONAL SERVICES

OPERATING EXPENSES

CAPITAL

TOTAL EXPENSES

. ~

VARIANCE %


(UNDER BUDGET) TO BUDGET

. . • .. . - ·-. -· ., - -- •

•· - ... / cu_-_·_··•_s_·· __ -_._ r:_._._··_,-,·._: _o_·-. M_' en s~R:v_• _-_._._1_._c_·_··_·_ e._ •. -•. -_:_· __ ._-,r._-_••·-· ••_u _· __ ·_<'N.•JJ -·········.··:·······-••-·:.·.···-····- :··• . . ~:·::':<;::~:tT=>:~:=+:,2:,;, ::" .. ··

25,000

394,943

419,943

0

98,736

98,736

340,606 94,529

54,337 7,583

25,000 0

419,943 102,112

.. · ........ ; .. : ..... ;: ..... ;.: ...... ; ............. : .. ; .... ;;; ...... , ........ .

-.$trq/fM}/flA1X£11:etllJ[)} 134,406

1,250

160,000

352,500

648,156

79,127

56,529

512,500

648,156

22,782

147

0

0

22,929

21,536

5,091

0

26,627

(25,000)

(296,207)

(321,207)

(246,077)

(46,754)

(25,000}

(317,831)

...... ,:::::.,·

(111,624}

(1,103}

(160,000)

(352,500}

(625,227)

(57,591}

(51,438}

(512,500)

(621,529)

0%

25%

24%

28%

14%

0%

24%

17%

12%

0%

0%

4%

27%

9%

0%

4%

7

2/10/2015

SPECIAL REVENUE FUND-BUILDING FUND

REVENUE;S AND· EXPENDITURES


25% OF YEAR

BUDGET ACTUAL VARIANCE %ACTUAL

OVER TO


REVENUES:

OPERATING REVENUES 193,000 51,176 (141,824) 27% Note #2

TOTAL REVENUES 193,000 51,176 (141,824) 27%

EXPENSES:



CAPITAL 0 0 0 0%

CONTINGENCY 2,113 0 (2,113) 0%

TOTAL EXPENSES 193,000 47,677 (145,323) 25%

Note #2 - Payment for $110,882 was made to Clay County School Board during January, 2015.

The actual operating revenue amourits include this payment to reflect the City's actual share

of the School Impact Fee Revenue.

8

2/10/2015

SPECIAL LAW ENFORCEMENT TRUST FUND



25% OF YEAR


OVER TO


REVENUES:

INTEREST INCOME 0 0 0 0% FROM FUND BALANCE 5,000 0 (5,000) 0%

TOTAL REVENUES 5,000 0 (5,000) 0%

EXPENSES:

OPERATING EXPENSES 5,000 47 (4,953) 1% TOTAL EXPENSES 5,000 47 (4,953) 1%

9

2/10/2015

POLICE CONSTRUCTION FUND



25% OF VEAR


OVER TO

{UNDER BUDGET) BUDGET

REVENUES:

SURTAX RESERVES 421,000 0 (421,000) 0% TOTAL REVENUES 421,000 0 (421,000) 0%

EXPENSES:

DEBT 421,000 0 (421,000) 0% TOTAL EXPENSES 421,000 0 (421,000) 0%

10

2/10/2015



SUBJECT: Approval of Resolution R-01-2015 to accept potable water, wastewater and reclaimed water infrastructure from DFH Magnolia, LLC serving Magnolia Point, phase 8-A.

BACKGROUND: Over the past several months, DFH Magnolia, LLC (Dream Finders Homes) has been constructing the infrastructure to support 64 new homes in Magnolia Point Golf and Country Club, Phase 8-A. Council approved the plat of this phase of Magnolia Point at the December 9, 2014 meeting. DFH Magnolia, LLC has submitted payment for Water and Wastewater trust fund fees for all 64 lots in this phase as well as the Electric CIAC fees. City staff has been involved throughout the construction process. We completed a final inspection on February 9 and the remaining punch list items were completed by February 11. At this point DFH has completed the infrastructure work in the field and they are ready to pull building permits. They have also executed and delivered a three (3) year maintenance bond to the City effective February 17, 2015 (see attached). There are a few outstanding administrative items left on the water, wastewater, and reclaimed water utilities so staff is recommending that Council accept these utilities contingent upon completion of the following outstanding items:

1. The as-builts will need to be updated once City staff submits all of our comments to the engmeer.

2. The FDEP Certificate of Completion will need to be submitted by the engineer for FDEP to approve the lines being placed into service.

3. The engineer will need to prepare a schedule of val~es --for the utilities that are being dedicated.

4. The contractor will be video-inspecting the existing lines between the new phase and the Shinnecock lift station to ensure that the main was adequately cleaned after some storm damage that occurred due to the contractor early on in the construction process. The contractor will clean out the line as needed based on staff's review of the video. This item will not impact the issuance of building permits.

5. The electric conduit and concrete transformer pads are in the process of being installed by the contractor and they anticipate completion by February 16, 2015. After that, City crews will install the conduit and transformers. Dream Finders has been advised that the City will need four ( 4) weeks to install the cable and transformers. Once the electric infrastructure is installed, staff will come back to Council with a recommendation and a resolution to accept the electric infrastructure installed by the developer.

The acceptance of the water, wastewater and reclaimed water utilities will allow the Building Department to proceed with issuance of building permits. Anything on the electric side will not delay the issuance of building permits. City staff is reviewing the building permit applications and plans for nine (9) home sites in this new phase and they will be permitted.

Resolution R-01-2015 is attached for Council approval to accept the water, wastewater and reclaimed water infrastructure. Staff will provide a progress report to Council at the March 3, 2015 meeting.

Page 1 of 2

FISCAL IMPACT: NIA

RECOMMENDATION: Staff recommends Approval of Resolution R-01-2015 to accept potable water, wastewater and reclaimed water infrastructure from DFH Magnolia, LLC which serves Magnolia Point, phase 8-A.

MOTION: Approve Resolution R-01-2015 to accept potable water, wastewater and reclaimed water infrastructure from DFH Magnolia, LLC which serves Magnolia Point, phase 8-A contingent upon the completion of items 1-4 listed above.


JU;UtJ/ Dt#~ Mike Null Assistant City Manager I Public Works Director City Manager

Page 2 of2

RESOLUTION NO. R-01-2015

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA ACCEPTING OWNERSHIP OF CERTAIN UTILITY IMPROVEMENTS IN THE MAGNOLIA POINT GOLF & COUNTRY CLUB, PHASE VIII-A SUBDIVISION FROM DFH MAGNOLIA, LLC; AND SETTING AN EFFECTIVE DATE.

WHEREAS, the undeveloped land of the Magnolia Point Golf & Country Club, Phase VIII-A Subdivision, a Planned Unit Development ("PUD") is owned by DFH Magnolia, LLC ("Owner") and a portion of said PUD is properly platted under local law; and

WHEREAS, Owner has completed certain water, wastewater, and reclaimed water utility improvements attached hereto ("Improvements") which are ready to be conveyed to the City for ownership and maintenance; and

WHEREAS, the City is willing to accept ownership and maintenance of said Improvements; and

WHEREAS, Owner has submitted to the City Location Maps for the Specified Area, AsBuilt Drawings of Water and Sewer Utilities for the Specified Area, DEP Potable Water ReleasePermitting for Specified Area, DEP Sanitary Sewer Release - Permitting for Specified Area, Cost Analysis of Utilities for the Specified Area, Video Tapes of the Sewer Lines for the Specified Area;and

WHEREAS, the City has inspected the Water, Wastewater, and Reclaimed Water Utility Improvements in the Specified Area and examined the above listed items submitted by Owner and found them acceptable.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS AS FOLLOWS:

Section 1. That the City hereby accepts ownership and maintenance of Owner's Water, Wastewater, and Reclaimed Water Utility Improvements in the Magnolia Point Golf & Country Club, Phase VIII-A Subdivision attached hereto; and

Section 2. That this Resolution shall take effect immediately upon passage.

Resolution No. R-01-2015 Page 2

DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 17rn DAY OF FEBRUARY, 2015.



ATTEST:


APPROVED AS TO FORM:

L. J. Arnold, III, City Attorney

SUBDIVISION WATER AND WASTEWATER MAINTENANCE SURETY BOND BOND NUMBER 3226650

COUNTY OF CLAY

STATE OF FLORIDA

KNOW ALL MEN BY THESE PRESENTS, that we, DFH MAGNOLIA, LLC, a Florida limited liability company, as Principal and BANKERS INSURANCE COMPANY, a Florida corporation, as Surety, are held and firmly bound unto the CITY OF GREEN COVE SPRINGS, a Florida municipal corporation, as Obligee, in the sum of One Hunpred Twenty Seven Thousand Eighteen and N0/100 Dollars ($127,018.00), for the payment of which said Principal and Surety bind themselves, their heirs, administrators, executors, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal is the Owner and Developer of Magnolia Point Planned Unit Development Phase VIII A, same as plated in the Public Records of Clay County, Florida; and said City Council has agreed that it will accept certain water, wastewater, and reclaimed water improvements located within the city right-of-ways or easements, for Maintenance, provided that the Principal and Surety deliver to the City of Green Cove Springs a Maintenance Warranty Bond, guaranteeing said improvements against faulty workmanship and materials, said bond and · guarantee to be in full force and effect for three (3) years, beginning the 17th, day of February, 2015 (date of Final Inspection); and this Bond shall serve as said Maintenance Warranty Bond; and this Bond shall be and remain in full force and effect from its effective date for a period of three (3) years.

NOW THEREFORE, THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that if the Principal shall fully guaranty, indemnify and save harmless the City of Green Cove Springs from any and all loss, costs, expenses and damages, for any repairs or replacements arising out of defective workmanship or materials in the construction or installation of said improvements, then this obligation shall be null and void; otherwise to be and remain in full force and effect.

Signed, sealed and dated this filb, day of February, 2015.

WITNESSES:

By:

Pr in Name:

By:

Print Name:

OBLIGEE:

CITY OF GREEN COVE SPRINGS, a Florida municipal corporation

By:

Print Name:

Title:

Date:

PRINCIPAL:

DFH MAGNOLIA, LLC,

:::arida nm it~ ~rpanv

Print

Name:

Date:

SURETY: BANKERS INSURANCE COMPANY,

a Florida corporation

By THE PROSURE GROUP, INC.

a Florida corporation

By: Authorized Signature:

Name of Signatory:

Title:

Address:

Telephone:

Date:

. '-

Florida Licensed Agent*

A Z4- I 17 ¥ 7217 Benjamin Road

Tampa, FL 33634 ·.

813-243-1110

February 6th, 2015 .

* Power Of Attorney Attached .

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I, the undersigned, As~istant Secreta1y of Bankers Insurance· Company do hereby ' c~rtity' that t11e 9rigln~I, . pdwer» ~f . Attorriky, .o( ~hid} the· .• • ~· foregoing is a full, ti'Ue and correct copy, is in full force and effect. . . ; · . ; ' .·. ''

IN WITNESS WHE;REOF, I J1ave hereunto subscribed my name as AssistantSecreta1y, and affix tlie' ~ciftfor~fo se'al brthe COrp6ratiohrthis --~~..____~_ day of i;::t2--br-vqr y , · 20-f-$_ ..• ·.. •· • . ·: . ..·. !; · .. · ; . . ·.·.·. ~ \ ; • _ •.

(SEAL) •. ·sz::_· i~ ... .. . Ian Barber, Assistant Secretary ' •·



SUBJECT: Professional Engineering Services Task Order - Causseaux, Hewett & Walpole, Inc. (CHW) - Historic Spring Park Pool Redesign for a Not-to-exceed Amount of $9,500

BACKGROUND: The City has several continuing contracts with engineers, some of which specialize in water and stormwater. CHW is one of our engineers in this area and as such, we have requested a proposal to perform professional engineering services in support of this capital project. A related item on this capital project has also been prepared for your review as it relates to the bid for the de-construction of 0 ld City Hall.

Moving from the deconstruction phase to the next element in the project has led our team to request a concept plan for the redesign of the pool. This phase of the capital project will include the design of an activity building, swimming pool and deck, pool and spring outfall, spring boil and finally an interactive water feature. All amenities will include ADA accessibility requirements.

Our owner representative, Mr. Kelly Hartwig, has reviewed the proposal and finds it acceptable. Although it is within the City Manager's purview to approve purchases below $15,000, since this is a significant capital project, it is appropriate that this be brought forward to the Council for discussion and approval. The City has a standard form agreement that is used when we engage one of our engineer on continuing contracts.

Funding for this project is part of the $2.1 Million budget and is listed under the Category Design and Engineering, more specifically, Miscellaneous Consultants. This proposal carries us through Phase I, also known as, deconstruction, and begins the construction process.

RECOMMENDATION: We, therefore, recommend that the Council authorize the City Manager to engage CHW and execute the attached Task Order for a NTE amount of $9,500 effective February 18, 2015.

MOTION: (1) Authorize the City Manager to engage CHW; and (2) Execute the attached Task Order for professional engineering services for a Not-to-exceed amount of $9,500 effective February 18, 2015 for the Historic Spring Park Pool Redesign.

SUBMITTED BY:

February 3, 2015

Ms. Danielle Judd, City Manager City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL 32043

RE: Historic Spring Park Pool Redesign Professional Engineering Services

Dear Danielle:

GAINESVILLE: 132 NW 76th Dr. Gainesville, FL 32607 p: (352) 331-1976

OCALA: 101 NE 1st Avenue Ocala, Florida 34470 p: (352) 414-4621

WWW.CHW-INC.COM

Thank you for affording CHW the opportunity to assist the City of Green Cove Springs (City) in preparing a preliminary engineering site plan for the Historic Spring Park Pool redesign. We understand that the City needs to efficiently utilize the park spaces, maximize the design efficiency, and enhance the character that the City has worked so hard to establish and protect. We are pleased to offer the following scope of professional services with this basis of understanding:

The City has engaged professional engineering services to prepare a concept plan for the Historic Park Pool redesign. You have requested that CHW prepare a conceptual plan to be incorporated into the Master Planning effort. The site development plans will include the design of an activity building, swimming pool and deck, pool and spring outfall, spring boil, an interactive water feature, and ADA accessibility requirements.

CHW will provide the following scope of services:

Professional Engineering Services - CHW will review your existing survey data, concept plans, and geotechnical exploration and engineering evaluation and prepare site development design plans. The site development design plans will include: site I horizontal control site plan, grading I drainage site plan, and accessibility site plan.

The scope of services for the items listed above will be provided for a lump sum fee of $9,500.00 (inclusive of reimbursable expenses for printing, overnight deliveries, and travel). We trust this proposal meets with your approval. We'll proceed upon receipt of a signed task order & accompanying purchase order. Otherwise, please call to discuss.

I Sincerely,

~~~ Walter Jarvis, P.E. Vice President

AGREEMENT FOR PROFESSIONAL SERVICES

CONSULTANT:

Causseaux, Hewett & Walpole, Inc. 132 NW 76th Drive

Gainesville, Florida 32607

Phone: (352) 331 -1976

Facsimile: (352) 331-2476

Email: [email protected]

CLIENT:

Ms. Danielle Judd, City Managerm City of Green Cove Springs 321 Walnut Street

Green Cove Springs, FL 32043

Phone: (904) 297-7500, Ext. 3312

Facsimile: Email: [email protected]

CLIENT retains and authorizes CONSULT ANT to perfonn the following services:

1) SCOPE: The specific scope of CONSULT ANT'S services is as described by that letter proposal dated February 3, 2015, referencing Historic Spring Park Pool Redesign ("Letter Proposal"), and upon execution by the parties, are incorporated by reference. Reference to this Agreement shall include all provisions of the Letter Proposal. In the event any of the tenns or conditions of this Agreement require further interpretation, CONSUL TANT' S reasonable good faith interpretation of these documents, including this Agreement and the Letter Proposal, shall be presumed correct.

CONSULTANT agrees to serve as the CLIENT's professional engineer, surveyor, and/or planner and perform professional services to CLIENT on the Project described in the Letter Proposal during the performance of CONSULT ANT' S professional services, but only to the extent described in the Letter Proposal.

2) COMPENSATION: CONSULTANT shall receive fees and reimbursement of costs as described in the Letter Proposal. When compensation is based on a cost-reimbursable basis, a service charge of U. percent will be added to Direct Expenses. All sales, use, value added, business transfer, gross receipts, or other similar taxes, if any, shall be added to CONSULT ANT' s compensation when invoicing CLIENT.

3) OTHER TERMS: Services to be performed under this Agreement shall be performed in accordance with the ST AND ARD PROVISIONS stated on the back of this form, and any attachments or schedules. This Agreement supersedes all p1ior agreements and understanding, and may only be changed by a writing executed by both parties.

Agreed to by Causseaux, Hewett & Walpole, Inc.:

By:~~ ~

Agreed to by CLIENT:

Printed Name: Printed Name: Walter T. Jarvis, P.E.

Title: Title: Vice President

Date: ;z_ / ::> d-r 7/

Date:

ST AND ARD PROVISIONS

A. Representation; Authorization to Proceed. CLIENT and the person signing individually jointly and severally represent and warrant: i) CLIENT Is the owner of the property subject to the services to be performed by CONSUL TANT; or ii) CLIENT has written authority on behalf of the owner of the property to contract as described in this AGREEMENT and CONSUL TANT is authorized to proceed with the professional services described herein. CLIENT shall furnish proof of ownership or authority upon request of CONSULTANT, and the CLIENT and individual signing shall indemnify CONSUL TANT and hold CONSUL TANT harmless for any and all claims arising from the failure of CLIENT to own or have authority hereunder. CONSUL TANT shall have a lien on all real property for services rendered in connection with this Agreement, including reasonable attorney's fees and costs incurred In collection.

B. Per Diem Rates. CONSUL TANT's Per Diem Rates, when stated as basis of compensation, are those hourly rates charged for work performed on the Project by CONSULTANT'S employees for the indicated classifications. These rates are subject to annual adjustments and include all allowances for salary, overheads, and fees, but do not include allowances for Direct Expenses.

C. Direct Expenses. CONSULT ANT's Direct Expenses are those necessary costs and charges incurred for the services to be performed under this Agreement including, but not limited to, the direct costs of transportation, meals and lodging, mall, subcontracts and outside services, materials, supplies, and equipment.

D. Opinions. CONSULTANT may provide to CLIENT opinions and other economic information based on CONSUL TANT's experience and judgment. Nonetheless, CONSUL TANT has no control over market conditions, bidding proc;edures and other variables. and any opin ions or evaluations are made by CONSUL TANT in good faith only, and shall not constitute any type of warranty as to accuracy. CONSULTANT specifically represents that bids, construction costs and other economic forecasts often differ, and are only probable estimates.

E. Standard of Care. The Standard of Care applicable to CONSUL TANT's services shall be the degree of skill and diligence normally employed by professional engineers, surveyors, planners or consultants performing the same or similar services at the time CONSUL TANT's professional services are performed. CONSUL TANT may also rely on actions, opinions and other information provided by others involved in the Project as CONSULTANT performs its professional services. CLIENT shall timely place at CONSUL TANT's disposal any and all tests, surveys and other information that may affect the professional services to be provided herein, and shall provide prompt written notice to CONSUL TANT whenever CLIENT observes or otherwise becomes aware of any defect or other matter that may affect CONSULTANT'S ability to provide professional services. In the event CONSULTANT reasonably believes an action is required or of need in order for CONSULTANT to timely complete CONSUL TANT's professional services under this Agreement, and such action may not be timely completed, CLIENT hereby authorizes and empowers CONSULTANT to take such action, if, and only if, CONSUL TANT desires and is able to do so, and CONSULTANT shall bill for the professional services rendered as an additional professional service.

F. Termination. This AGREEMENT may be terminated by either party without cause on 30 days written notice. Additionally, if CONSUL TANT reasonably determines it is unable to perform Its services due to the action or inaction of CLIENT or Its agents, CONSUL TANT may terminate for cause upon five days notice to CLIENT. In the event of termination other than for cause, CONSULTANT shall be entitled to be paid for services rendered, and If this Agreement is on a fixed or similar type of compensation arrangement, then CONSULTANT shall be entitled to Its reasonable estimate of the compensation arrangement. In the event of termination for cause, CONSUL TANT shall be paid in full for all professional services contracted for herein, plus any costs association with termination, including, but not limited to, reassignment of personnel, subcontract termination costs, and related close-out costs.

G. Payments. Periodic Invoices will be submitted by CONSULTANT for services provided under this AGREEMENT. In the event of a fixed fee for any service, the invoice submitted shall represent a reasonable billing Installment only. Invoices are due and payable on receipt. Interest at a rate of 1-1 /2 percent per month, or the maximum rate permitted by law (If less), shall be charged on all past-due amounts starting 30 days after the date of the invoice. Payment shall first be credited to interest, and then to principal. In the event of a good faith dispute as to the invoice amount, only that portion so disputed shall be withheld from payment, and the undisputed portion shall be paid. No interest shall accrue on any contested portion of the invoice until sixty days after disputed. CONSUL TANT is given, as a result of the professional services rendered, all general, possessory or retain ing liens, and all special or charging liens, known to the common law, or prescribed by statute, on the project and property, and shall be entitled to reasonable attorney fees and costs incurred in collection.

H. Limitation of Liability. To the maximum extent permitted by law, notwithstanding any other provision herein (including the Letter Proposal), CONSUL TANT's liability for CLIENT's damages for any cause or combination of causes, including, but not limited to, in tort, strict liability, statutory liability, warranty, contract, or otherwise, shall, in the aggregate, not exceed the compensation received by CONSULTANT under this AGREEMENT. Nonetheless, the limitations described under this paragraph shall not apply to willful , wanton or reckless misconduct or gross negligence of CONSUL TANT.

I. Severabllity and Survival. If any of the provisions contained in this AGREEMENT are held illegal, invalid, or unenforceable, the enforceability of all remaining provisions shall not be Impaired thereby. Additionally, the limitation of liability, Indemnities. and any other express representations described in this Agreement shall survive termination of this AGREEMENT.

J . Hazardous Substances. CLIENT shall indemnify and hold harmless CONSUL TANT from any and all claims, damages, losses and costs, including attorneys fees, arising out of or relating to the presence of hazardous substances or contaminants in connection with this Agreement, unless said hazardous substance or contaminant relates solely to acts by CONSUL TANT.

K. Interpretation. The laws of the State of Florida shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it, Including. that the appropriate state court in Alachua County, Florida, shall be the sole proper and convenience venue for any legal proceedings arising out of or related to this Agreement and the transactions contemplated by this Agreement. Each party waives any defense, whether asserted by motion or pleadings to a jury trial, and that Alachua County, Florida, is an Improper or inconvenience venue. This Agreement shall be construed under and governed by the laws of Florida. For purposes of this Agreement, CONSUL TANT shall include any of Its employees, agents, officers, directors, owners, affiliated organizations, and subcontractors.

L. No Third Party Beneficiaries. This AGREEMENT gives no rights or benefits to anyone other than CLIENT and CONSUL TANT, and has no third party beneficiaries.

M. Complete Agreement. This is the complete understanding and agreement between the parties associated with the matters contained herein, and supersede all other agreements between the parties. No waiver or modification of this Agreement, or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith. No evidence of any waiver or modification shall be offered or received in evidence of any proceeding or litigation between the parties arising out of or affecting this Agreement or the rights or obligations of the parties hereunder, unless such waiver or modification Is In writing and duly executed as aforesaid. Further, the parties agree that the provisions of this section may not be waived except as herein set forth.

N. Materials and Samples. Any items, materials. samples, or substances taken by CONSUL TANT for testing, analysis, or other evaluation shall be returned within 60 days of completion of the professional services provided by CONSUL TANT, unless otherwise agreed. CLIENT recognizes and agrees that CONSULTANT is acting as a bailee, and at no time assumes title to said items, materials, samples, or substances.

0 . Successors & Assigns. The parties binds themselves and their partners, successors, executors, administrators, and assigns to the other party of this Agreement and to the partners, successors, executors, adminlstrators, .and assigns of the other party, in respect to all covenants of this agreement. Neither party shall assign, sublet, or transfer Its interest In this Agreement without the express written consent of the other party. Nothing shall be construed as creating any personal liability on the part of any officer or agent of any public body that may be party to this agreement, nor shall it be construed as giving any rights or benefits to anyone other than the parties to this agreement.



SUBJECT: Award of Bid# 01-15-01 for Old City Hall De-Construction to JimCo Site Services, Inc.

BACKGROUND: Staff advertised Bid number 01-15-01 to de-construct the Old City Hall building on January 8, 2015. Bids were originally due on February 3, 2015. However, we issued three (3) addenda, one of which was a lead and asbestos survey requested by several bidders at the site visit, which made it necessary to push the due date back one week. Sealed bids were received and they were publicly opened at 10:00 AM in the Council Chambers on February 10, 2015. Four (4) bids were received. The bid tabulation sheet is attached showing the four bid amounts. The apparent low bidder was JimCo Site Services, Inc. with a bid of $243,950. Staff researched the references provided with the bid and talked directly with JimCo Site Services, Inc. regarding timeline, logistics, lead and asbestos abatement and other topics related to the project. Based on our review, staff has determined that Jim Co Site Services, Inc. of St. Augustine, FL is the lowest responsible and responsive bidder and is recommending award of the bid to Jim Co Site Services, Inc. None of the bidders are eligible for local preference per the City's Purchasing Manual. A Notice oflntent to Award (see attached) was posted on the City's website on February 11, 2015 and all four (4) bidders were notified by telephone on February 11, 2015 that the Notice was available, per the City's Purchasing Manual. Staff would also like to recommend the Notice to Proceed be issued effective February 23, 2015. This date will be the starting point for all time frames related to completion of the project. Staff anticipates that the contractor will have "substantially completed" the project in time for our Riverfest Celebration on Memorial Day, and specific instructions were provided in the bid documents to ensure that the project site is safe, secure and presentable for this event.

FISCAL IMPACT: Funds for this project are budgeted and available in the approved FY 2015 Parks Department Capital Improvement Budget.

RECOMMENDATION: Staff recommends awarding Bid# 01-15-01 for Old City Hall DeConstruction to JimCo Site Services, Inc. in the lump sum amount of $243,950.

MOTION: 1. Award Bid# 01-15-01 for Old City Hall De-Construction to JimCo Site Services, Inc. in the lump sum amount of $243,950. 2. Authorize staff to issue a Notice to Proceed with an effective date of February 23, 2015.


Mike Null Assistant City Manager I Public Works Director

Page 1of1

Bid No. 01-15-01· Old City Hall De-Construction Due: Tuesday February 10, 2015 at 10:00·a.m.

Vendor Name Jimco Site service Cross Construction Service Core Construction Company STG Contracting Group, Inc.

Preparation of Bid Bid Bond (5%) x x x x

C/arificafjons & Exceptions x x x x Drug Free Workplace Compliance Form x x x x

Insurance Proposal Form Signed x x x x

Public Entity Crime Statement Form x x x x References x x x x

Standard Addendum to City Contract x x x x W-9 Form x x x x

Addendum's

Addendum No. 1 Acknowledgement x x x x

Addendum No. 2 Acknowledgement x x · x x

Addendum No. 3 Acknowledgement x x x x

Bid Package (1) Original x x x x

(2) copies x x x x

: ·.·· · ·· .. · Total 'Cost $ : 243,~50J:iOL $ • . 277,205~00:. : $ ',: .·. 497,ooo::oo: · ·.$ .. ::;:' ....... . ,· :: . ;<\29t;OOO ~OO

~ hA c .)i..::? ~ Completed BY-: ·\ -((Yi 0\){iti r\ ~1..Q rfl\£ ,)i Date:

'-..._)! \

Notice of Intent to Award I 01-15-01 February 11, 2015

City of Green Cove Springs, Florida

Notice oflntent to Award

BID: 01-15-01 Old City Hall De-Consh·uction BID Submittal Deadline: Tuesday, Februa1y 10, 2015, 10:00 a.m.

As a result of Bid #01-15-01, Old City Hall De-Constmction, the City of Green Cove Springs has determined that the company listed below is the responsible and responsive Bidder with whom the City intends to award the contract to become the General Contractor for the 0 Id City Hall De-Construction.

JimCo Site Services. Inc.

At the approval of the City of Green Cove Springs City Council, it is determined the selection of this Bidder will provide the best value to the City. This notice of intent to award is the official notification regarding said selection. The decision of the City Council is final.

Failure to file a protest within the time prescribed in Chapter 7 of the City of Green Cove Springs Purchasing Policies and Procedures manual shall constitute a waiver of proceedings under Chapter 7 Bid Protest.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.

Date & Time Posted: February 11, 2015 at 4:45 p.m.

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February 17, 2015

SUBJECT: Assignment and Allocation of Administrative Support Personnel within the Office of the City Manager and Human Resources Departments for Fiscal Year (FY) 2014-2015

BACKGROUND: The recommendations contained within this staff report affect three administrative support positions, two of which are vacant. The departments impacted are the Office of the City Manager and the Human Resources Department. All position authorizations and allocations are within the General Fund. The three positions impacted are Senior Secretary and Executive Assistant, both in the Office of the City Manager and the final position is that of a Clerk-Typist in the Human Resources Department. A brief explanation follows with regards to our recommendations for the maximum utilization of these existing budgeted positions. Our proposal neither increases the number of authorized positions nor the personal services budget within these departments. The General Fund remains the same as provided for in the Adopted FY 2014-2015 budget for these departments.

The Senior Secretary position is budgeted within the Office of the City Manager and has provided administrative support to the City Clerk since 2011 to address the backlog on transcription of minutes and to assist in organizing the City's official records, along with other key projects such as the new website. The City Clerk's office is now current on projects and the positon of City Clerk has been filled. It is our recommendation that this support position be reclassified and assigned to the Human Resources Department for the reasons explained herein.

The Executive Assistant position is budgeted within the Office of the City Manager and has provided administrative support to the City Manager on a myriad of special projects that among others includes special events, but has been located downstairs. This position transcribes minutes for the Planning & Zoning Board, Special Magistrate, and Safety Committees and also assists departments as needed citywide, most notably in the Development Services office. This role will continue. Activity in this department is steadily increasing as the City works to attract more businesses to locate in Green Cove and more new homes are being built. With a new Code Enforcement Officer coming on board and the continued need for backup support to the Building Assistant, it is clear that a fulltime position is needed within this department to cover Code Enforcement, Planning, Building, and Economic Development functions. At present, this need has been fulfilled by the Executive Assistant. Much like the Senior Secretary position, it is our recommendation that this position be moved upstairs to work directly with the City Manager, provide backup and support on an as needed basis to the City Clerk, and fulfill receptionist duties for the 2nd floor Administration.

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The Clerk-Typist position is budgeted in the Human Resources Department and has provided administrative support to the Human Resources Director, while also fulfilling receptionist duties for the 2nd floor Administration. Given the demonstrated need for a fulltime position in Development Services, it is our recommendation that this position be moved from the Human Resources Department to the Development Services Department downstairs.

For the reasons outlined above, it is our recommendation that these three positions be assigned, classified, and allocated as follows:

1. Senior Secretary annual budget allocation and position count be transferred from the Office of the City Manager to the Human Resources Department in the amount of $48,019, effective immediately. This position is currently vacant.

2. This annual allocation can then be utilized to fund a "Human Resources Specialist" position, paygrade 113 that reports directly to the Human Resources Director. There will no longer be a Senior Secretary, paygrade 111, assigned to the Office of the City Manager.

3. Clerk Typist, paygrade 106, annual budget allocation and position count be transferred from the Human Resources Department to the Development Services Department in the amount of$32,783, effective immediately. This position has been vacant since October 28, 2014.

4. Executive Assistant budget allocation, paygrade 113, and position count remains the same within the Office of the City Manager and will now be located on the 2nd Floor adjacent to the City Manager's Office. No legislative action is necessary on this assignment.

To summarize, there is no increase in the number of authorized positions and no increase in the personal services allocations. The General Fund remains the same. We are simply reassigning personnel, two of which are vacant positions, and corresponding annual budget allocations to better serve the impacted departments and provide for succession within the Human Resources Department.

This recommendation is driven in large measure by the fact that our Human Resources Director will be retiring May 31, 2016, a little over a year away. Discussions are underway with City Manager Judd regarding a succession plan in order to ensure the Human Resources Department will be able to continue to provide needed support to the City and its various departments during and after the transition to a new Director.

To further demonstrate the justification for this reallocation of resources is the fact that the Human Resources Department has been struggling to keep up with its workload for quite some time. Not only is it responsible for Human Resources functions like recruitment, benefits, and the like, which includes staying abreast of new and ever-changing laws and regulations, it also provides Risk Management services for all lines of the City's insurance. The assignment of an appropriate level administrative support position to Human

2

Resources is required to handle the department's workload, and would also assist the current Director in planning for succession and the incoming Director with getting up-tospeed when coming on board, and maintaining the department. The City needs to focus on this key support function.

Therefore, the position classification of Human Resources Specialist is recommended at a paygrade 113 and is the same paygrade as the Executive Assistant position. A copy of the proposed job classification is attached for your consideration. It outlines the level of skills and experience needed.

FISCAL IMP ACT: The Senior Secretary annual budget allocation is $48,019 and we anticipate that approximately $23,855 will be utilized for the remainder of the fiscal year to provide the funding source for the Human Resources Specialist. This assumes a hire date in March 2015 for that position. This scenario leaves approximately $24, 164 in generated salary savings in this area. Next, the Clerk-Typist annual budget allocation is $32, 783, of which $2,944 has been expended and we anticipate that approximately $16,077 will be utilized for the remainder of the fiscal year with a hire date in March 2015. This scenario leaves approximately $13,762 in generated salary savings in this area. Summing these two salary savings figures produces $3 7 ,926 in generated salary savings. Again, this figure could increase if recruitment extends beyond March 2015.

Finally, we anticipate that approximately $1 7 ,440 in personal services expense will exceed the annual budget allocation in that department, since both the former City Clerk and Interim City Clerk salary expenses were posted in this department. The salary savings generated above can be utilized to fund a portion of this expense. The balance can be pulled from compensated absences which is a balance sheet account.

The impact on the next fiscal year budget will be the same since we are not increasing these annual budget allocations.

RECOMMENDATION: (1) Approve the transfer of the Senior Secretary annual budget allocation and position count from the Office of the City Manager to the Human Resources Department effective immediately; (2) Approve the position classification of Human Resources Specialist for the Human Resources Department and its immediate recruitment; and (3) Approve the transfer of the Clerk-Typist annual budget allocation and position count from the Human Resources Department to the Development Services Department effective immediately and begin recruitment. No legislative action is necessary to relocate the Executive Assistant position since it is already within the Office of the City Manager's budget.

3

MOTION: (1) Approve the transfer of the Senior Secretary annual budget allocation and position count from the Office of the City Manager to the Human Resources Department effective immediately; (2) Approve the position classification of Human Resources Specialist, paygrade 113, within the Human Resources Department and its immediate recruitment; and (3) Approve the transfer of the Clerk-Typist annual budget allocation and position count from the Human Resources Department to the Development Services Department effective immediately and begin recruitment.

Submitted by: Approved by:

CyntH'ia Hunter, Human Resources Director

4

HUMAN RESOURCES SPECIALIST 113-3

GENERAL DESCRIPTION

This is responsible administrative work performing assigned duties in support of the Human Resources Department to include employee benefits, compensation/classification, selection and retention, risk management, worker's compensation, unemployment compensation, training and development activities. Work is performed under general directives and supervision. Employee in this classification is expected to acknowledge the confidentiality of materials and assignments. This position requires tact, composure, flexibility, and excellent communication skills and abilities.

REPORTING RELATIONSHIPS

Reports to: Human Resources Director

ESSENTIAL POSITION FUNCTIONS

1. Performs duties necessary to support functions of Human Resources Department that may include, but not necessarily be limited to advertising approved positions, receiving and tracking candidate information, coordinating pre-employment processes, conducting background and reference checks.

2. Prepares and maintains employee records, assuring compliance with federal, state and local regulations. ,

3. Prepares correspondence, memoranda and reports. 4. Performs research and retrieval of records. Conducts statistical comparisons of

information. 5. Greets the public and applicants. 6. Performs activities related to attrition to include preparation of documents and

coordination of applicable benefits, such as retirement, COBRA, leave pay out calculations, etc.

7. Reconciles monthly insurance billings to ensure accuracy prior to payment approval.

8. Assists with payroll signup for new hires; coordinates employee orientation for new hires; and ensures receipt of personnel manual, safety manual, and other pertinent information.

9. Safeguards the confidentiality of all personnel related records. 10. Assists with review of payroll during processing. 11. Ensures job advertisements are posted on the website for both internal and

external applicants. Coordinates advertisements for posted vacancies in local,

HUMAN RESOURCES SPECIALIST Page2

state, national, and vanous trade organization and professional association journals.

12. Assists with duties necessary to administer employee benefits programs during annual open enrollment and qualifying conditions to include health care insurance, retirement, wellness, and other ancillary benefits.

13. Assists with employee recognition programs to include but not necessarily be limited to employee of the quarter and annual service awards.

14. Coordinates annual wellness program with outside entities. 15. Coordinates annual drug-free workplace and MSDS required training sessions. 16. Assists with posting adjustments to annual, sick, and other leave type accruals. 17. Assists with preparation for worker's compensation claims and desk audits. 18. Assists with preparing verification of employment inquiries. 19. Assists with responding to requests for information from the public and other

agencies. 20. Maintains driver license records and ensures licenses are in good standing. 21. Completes, processes, and maintains appropriate records and tracks performance

evaluations and associated advice of status forms. 22. These essential job functions are not to be construed as a complete statement of

all duties performed. Employee will be required to perform other job related duties as necessary and consistent with the position.

MINIMUM QUALIFICATIONS

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of computerized payroll systems. • Knowledge of bookkeeping principles and practices. • Knowledge of modem office procedures and practices. • Ability to transcribe and prepare minutes. • Ability to access file cabinets for filing and retrieval of data. • Ability to perform basic mathematical calculations. • Ability to sit at a desk and view a display screen for extended periods of time. • Ability to access, input and retrieve information from a computer. • Ability to work with confidential information, such as personal and protected information,

under federal HIPP A guidelines. • Knowledge of accurate record-keeping and reporting. • Ability to communicate effectively, both orally and in writing. • Ability to work effectively with coworkers, general public, contractors, consultants, and

vendors. • Knowledge of personal computers and related software, including spreadsheets and

automated financial management systems.


EDUCATION AND EXPERIENCE

Requires Associate Degree in a related field, and three (3) years of progressively responsible experience in human resources or related field. Must be computer literate. Any equivalent combination of training, education and experience that provides the necessary knowledge, skills and abilities may be considered for the minimum qualifications.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS

Possession of valid Florida Drivers License, and maintain compliance with Vehicle Use Policy requirements, Section 8.15 (c) in the City's Personnel Manual.

ESSENTIAL PHYSICAL SKILLS

• Good vision (with or without correction). • Good hearing (with or without correction) • Walking • Standing • Kneeling • Bending • Stooping • Pushing • Pulling • Reaching • Operating equipment • Driving

ENVIRONMENT CONDITIONS

• Works inside in an office environment.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.


The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Reasonable accommodation will be made for otherwise qualified individuals with a disability.

Approval: ____________ Approval: __________ _ Personnel City Manager

Council Approval Date: --------=

(904) 297-7500 Pax; (904) 284-4849 qt})<]); (904) 284-4849

321 'Wa{nut Street

MEMORANDUM

TO: DANIELLE J. JUDD, CITY MANAGER

qreen Cove Spri:nos, Pforiaa 32043 www.9reencovesprings.com

FROM: JANIS K. FLEET, AICP, DEVELOPMENT SERVICES DIRECTOR

DATE: February 10, 2015

SUBJECT: MONTHLY REPORT FOR JANUARY, 2015

PLANNING

A final site inspection was performed for Griffis Gas located at Energy Cove Court. This is the last step for the property to be issued a CO and Business Tax License. As required by the Developers' Agreement with the owners of property along Energy Cove Court, Mr. Griffis paid his share cost for the infrastructure improvements.

The final plat for Magnolia Point Phase VIII - A was filed with the Clerk of the Court and a Letter of Credit was received by the City for the cost of construction. Dream Finders Homes has presold 9 lots of the 64 lots in Magnolia Point Phase VIII - A. Construction for the dwelling units in this section will begin after the City accepts the infrastructure.

True Mark Property II, LLC submitted a plat for Governors Pointe Addition. The plat would divide the 1.01 acre parcel located on St. Johns Avenue into 5 lots that would be a part of the Governors Pointe PUD.

I met with representatives of Stellar to discuss the City's Economic Incentive Programs and development opportunities in Green Cove Springs. On January 28th, I presented information about the City to the Clay County Chamber's Ambassadors' meeting held in the Council Chambers. The Ambassadors promote business in Clay County and wanted to know more about Green Cove Springs.

Council Member Lewis and I attended the quarterly Economic Development Council luncheon and were invited by Bill Garrison to attend the pre-luncheon networking session. The networking session provided an opportunity to promote Green Cove Springs to businesses and officials in Clay County.

On January 28th, the City hosted the 1st meeting on the 2015 Class of the Northeast Florida Regional Institute. The Northeast Regional Council selected Green Cove Springs as the location for the first class because they feel Green Cove Springs and Clay County are "poised for change". The Mayor and Vice Mayor welcomed the class members to the City in the morning and in the afternoon Doug Conkey presented a "State of the County" and I presented a "State of the City" introducing the class to the plans and trends for Clay County and Green Cove Springs, respectively.

A meeting was held with representatives of the St. Johns Housing Partnership and the Clay County Housing Finance Authority to discuss the potential transitional housing at 606 Spring Street. On January 20th, Paul Felker and I met with a representative of the St. Johns Housing Partnership to evaluate the building for potential change of occupancy and required improvements to meet the Florida Building Code and Land Development Regulations. Substantial improvements to the building would be required to change the use from a single family dwelling to a structure for transitional housing.

A new Business Tax License was issued for the Taste of Jamaica Caribbean and Soul Restaurant to be located at 415 Walnut Street and for MC2 Millworks located at 923 Leonard C. Taylor Parkway.

Revenues for planning related fees for January were $1,275.00.

BUILDING

The total number of building permits issued in January decreased from 42 permits issued in December to 34 permits in January, and the revenues for the month decreased. Building permits were issued for 9 new houses; 6 in Magnolia West, 2 in Magnolia Point and 1 on Spring Street. A Certificate of Occupancy was issued for 2 dwelling units in Magnolia Point. For the month of January, Paul Felker completed 171 inspections of various types. The number of inspections performed by Clay County has substantially reduced, as permits issued before October 1st are being completed. In January, Clay County only completed 13 inspections within the City limits.

Revenues for building related fees for January were $21,544.

CODE ENFORCEMENT

Interviews were conducted for the part-time Code Enforcement Officer position. It is anticipated that the Code Enforcement Officer position should be filled in February. Mr. Felker continues to field the code enforcement complaints with administrative support from Ms. Kim Thomas. In January, Code Enforcement processed 1 complaint.

2015 PERMIT SUMMARY

NEW HOUSES JANUARY

MAGNOLIA POINT: 2

MAGNOLIA WEST: 6

CORE CITY: 1

CONDOS: 0

COMMERCIAL ACTIVITY JANUARY

BUILDING (NEW) 0

OTHER PERMIT ACTIVITY JANUARY

ADDITION • COMMERCIAL 0

ADDITION • RESIDENTIAL 2

REMODEL • COMMERCIAL 3

REMODEL • RESIDENTIAL 0

SCREEN ROOMS: 1

SHIP PROGRAM: 0

SIGNS: 1

POOLS: 2

RE-ROOFING: 5

GARAGE/SHED: 1

OTHER PERMITS: 10

TOT AL PERMITS ISSUED 34

SCI) .c E ::s z

70

Perm it Activity Yearly Comparison

...-2014 Permits ...,.2013 Permits

- 2015 Permits

42 40 -+-~~~~----+-~~~~~~~~~~~~~~~~~~~~~-l-J~39

• 34

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

ELECTRIC DIVISION CITY OF GREEN COVE SPRINGS Significant Activities for the month of January 2015

• 80 Locate tickets marked • 2 Emergency locate tickets marked • 10 Repair streetlights • 1 New meters installed • 1 Changed out non-working Nighthawk meter • 2 Temporary meters installed • 2 Remove temporary meters • 2 Meter installed on house • 2 Disconnect service • 3 Cut services at pole • 1 Reconnect meters/pole after disconnected customer paid bill • 1 Changed out non-working meter • 2 Meter checked for accuracy • 7 Set Pole • 1 Pulled poles • 2 Voltage check

In addition to the activities listed above, the Electric Division also:

• Weekly substation inspection and maintenance. • Monthly safety meeting at 1289 Harbor Rd. given by Training and Safety Specialist,

Doug Fowler. • Inspect applicant's home to verify customer applications for the energy efficiency

rebates. • Trim limbs and vines from power lines. • Unload transformers and supplies when they come in. • Verification of electric services at potential homes and businesses. • Began removing Christmas decorations and putting them away. It took 2 days. • Reworked the connections at the transformer for 1501 Idlewild Ave. • Went to Hwy. 17 S. and S.R. 16 E. to get AMP readings. Made up topside for the

reclosure. Worked with factory engineers to adjust settings for the breaker and put it into service.

• Replaced service pole and installed junction box at 621 St Johns Ave. • Checked meter for Bellsouth at Blackmon Rd. and C.R. 209 and found hot leg at the top

of the pole pulled out of connector. Found meter was working properly after problem was repaired.

• Replaced service connections at 456 Green St. after customer called about half power. • Found wire down at the Hoyt House at 200 St Johns Ave. was an AT&T cable. • Got AMP readings at Magnolia Point. • Replaced splice in service and checked the meter can connections and ground at 13 73

River Rd. W. • Repaired broken CT wire at 1937 Quaker Ridge Dr. This repaired the non-working

meter reported at this address.

• Replaced fuse in transformer at 501 Myrtle Ave. repairing their problem with half power.

• Installed 3 underground fault indicators at-Reynolds Park. Repaired guy wire behind the Maintenance Shop at Reynolds Park.

• Checked for possible electrical problems at Pinewood Apartments, Building #300 and found none on our end. Assisted the electricians making repairs at the apartments.

• Filled in old pole hole at 203 Park St. • Came in on a Friday to re-insulate and add switch for a 4 KV conversion at Roberts St

and Idlewild Ave. Came in on a Saturday to start 4 KV conversion on S. Oakridge Ave. • Changed out rotten pole with 40 ft., class 3, wood pole and transferred service at Kirk St.

and Harring St. Rehung streetlight at Harring St. and Kirk St. • Re-sagged service to 300 N. Citizen St. at the service pole. • Drove Electric Bucket Truck #401 toward Palatka to regenerate it. • Checked volts and tightened lug at 1450 Mahama Bluff Rd. and found no problems on

our side to cause electrical problems in the home. • Removed cross-arm and hardware at Bonaventure Blvd. and Roberts St. • Cleaned up concrete storage pad at the Electric Department. • Removed lifting bolts at 3683 Oglebay Dr. • Installed ground rod at 1707 Idlewild Ave. • Obtained labor quotes from contractor for hilltop conversion, Plant Substation

conversion, and Magnolia Point Unit VIII Part A. • Daily checked progress of contractor installing conduits at Magnolia Point Unit VIII.

During the month of January, the Electric Division responded to the following outages:

01/01/15 - Between 8:00 a.m. - 4:15 p.m., replaced bad underground cables and burned up cut-outs at Reynolds Park. About 15 customers were affected.

01/02/15 -Between 9:30 a.m. - 11:30 a.m., Police Department called to report power outage at Reynolds Park, Pier #2, but found power was on. It could have been a tripped breaker, was a communication error.

01/08/15 - Between 12:45 a.m. - 5:45 a.m., replaced primary, secondary, 50 KVA pole-mount transformer and connections at poles when a tree came down at River Ln., by the boat ramp. About 6 customers were affected.

01/23/15 - Between 8:00 p.m. - 9:45 p.m., replaced blown lateral fuse after limb came down on primary at Pine Ave. and Grove St. About 20 customers were affected.

01/24/15 - Between 8:45 a.m. - 9:45 a.m., replaced blown lateral fuse, primary and neutral when tree came down at Cove St. and Tucker St. About 20 customers were affected.

Electric Utility Top Consumption Customers (kwh/meter) for January:

NAME

Clay County Jail St. Johns Landing Kindred Health Board of County Commissioners Winn Dixie Store Inc. Clay High School Tamko Roofing Products National Gypsum Company Board of County Commissioners Governors Creek #436

SERVICE ADDRESS

901 N. Orange Ave. 1408 N. Orange Ave. 801 Oak St. 825 N. Orange Ave. 3260 Hwy. 17 2025 S.R. 16 W. 914 Hall Park Rd. 1767 Wildwood Rd. 825 N. Orange Ave. 803 Oak St.

299,040 280,670 189,200 184,200 169,800 145,600 132,800 109,920 108,960 99,200

AMOUNT

$22,746.44 $24,723.96 $14,606.20 $14,701.20 $13,209.80 $14,618.60 $12,004.20 $ 8,675.72 $ 8,527.56 $ 8,828.20

8 •

'

EXECUTIVE SUMMARY GREEN COVE SPRINGS POLICE DEPARTMENT

CHIEF ROBERT A. MUSCO

During the month of January 2015, Officers of the Green Cove Springs Police Department handled 1,924 citizen's calls for police service. Overall, Officers responded to and handled 4,077 police related service or enforcement calls, including traffic and self-initiated activity. As a result of these activities, there were 19 arrests affected, 155 Uniform Traffic Citations, and 100 Traffic Warnings issued. Additionally, Officers responded to 383 back-up calls, conducted 621 building security checks, and provided 1,457 extra patrols throughout the City. Response times for calls for service were as follows: Priority 1 = 03:07, Priority 2 = 02:38, Priority~ = 04:37. Additionally, the Communications Section received and answered 291 telephone calls to our 911 emergency lines and 1,615 telephone calls to our standard telephone lines.

Officers continue to proactively address "Quality of Life" issues throughout the City by providing quality police services for our community. Over the past month, your police officers addressed the following issues in their continued efforts to provide security and safety for our community:

Sergeant Buchanan: Traffic Selective: No specific location listed resulting in 4 Uniform Traffic Citations being issued. Pop Project: (1) The patrol boat has been assigned to Sergeant Hess and I to maintain and perform maintenance. I have created a monthly inspection form to document maintenance. (2) I called and scheduled range dates for June 23 and June 30 at Lawtey Corrections Institute. Problem Solving: I have created monthly inspection forms for the Special Operations Trailer, Patrol Boat, and Mobile Command Center. I will also be creating an inspection form for Officer Checo to use for maintaining the department generators. These documents will be turned in each month and will provide a record of maintenance. Community Involvement: (1) I attended a City Council meeting where a Proclamation was made in honor of the Officers and Dispatchers for Public Safety Week. (2) I have been asked to attend meetings for the Cala Vida Arts Festival which is held in Spring Park. The members want me to be an advisor for them since I have planned and supervised numerous events through the years. Other Significant Accomplishments: I represented the Police Department by helping judge projects at the Science Fair at Clay High School.

Officer Robinson: Traffic Selective: Performed traffic selective 4 times at 3 locations: Oak Street at Orange Avenue, Walnut Street at Oakridge Avenue, and Walnut Street at West Street; resulting in 13 Uniform Traffic Citations and 6 Traffic Warnings being issued. Pop Project: I delivered coasters to Ronnie's Wings, Pizza Hut, and Woody's Barbeque promoting safe -driving. Problem Solving: I performed extra patrols throughout the neighborhoods in an effort to deter burglaries to vehicles and residences. Community Involvement: (1) On 01/06/15, I attended the First Responders Proclamation held at the City Council Meeting at City Hall. (2) On 01/29/15, I participated in the Literacy Week event at Charles E. Bennett Elementary School. I read to Ms. Tuccillo's fifth grade class.

Serving with S.P.I.R.I.T. Safety, Professionalism, Integrity, Respect, Innovation, Training

Other Significant Accomplishments: (1) I am currently training Officer Braswell for Phase 1 of the FTO Program.

Officer Lazo: Traffic Selective No specific location listed resulting in 11 Uniform Traffic Citations and 11 Traffic Warnings being issued. Pop Project: (1) During a business property check at 1300 Cooks Lane, I discovered the business alarm information was not entered in the CAD database. I acquired all business key holder and contact information. Problem Solving: (1) During the month of January, I continued to focus on property checks on the security watch list as well as businesses to ensure police presence and security in the community. (2) During the month of January, I conducted traffic assignments at Charles E. Bennett Elementary and Green Cove Springs Junior High school zones to ensure student safety. Community Involvement: (1) During the month of January, I assisted Ms. Erica Vanderventer at Green Cove Springs Junior High to evaluate and judge the school's science fair projects. (2) During the month of January, I attended United States Air Force Reserve drill weekend for training. _ Other Significant: During the month of January, I enrolled in a Fundamentals of Speech Communication class at Florida State College at Jacksonville to continue my pursuit of my college degree.

Sergeant Hess: Traffic Selective: Performed traffic selective 3 times at 1 location: Orange Avenue at Cove Street; resulting in 1 Uniform Traffic Citation and 2 Traffic Warnings being issued. Pop Project: (1) Sergeant Buchanan and I repaired several rotten floor boards in the Special Operations Trailer. The floor boards were rotten due to water leaking at the front and rear entry door seals. Problem Solving: (1) Sergeant Buchanan and I built custom storage racks in the Special Operations Trailer. These racks are used to store generators, cones, barricades and emergency lighting. (2) My squad and I set up the road closure barricades for the Market in the Park event held in Spring Park. (3) While on patrol, I observed that the lights that illuminate the playground at Vera Francis Hall Park were not working. I had dispatch send a problem report to the Electric Department to have the problem corrected. Community Involvement: (1) I attended a City Council meeting to honor of the Officers and Dispatchers for Public Safety Week. (2) I attended the Field Training Officers meeting held at the Police Department. Other Significant Accomplishments: (1) Sergeant Buchanan and I, along with the assistance of department volunteer Tim Miller, cleaned and preformed yearly maintenance on the Marine Unit.

Officer Checo: Traffic Selective: Performed traffic selective 9 times at 3 different locations: 1305 North Orange Avenue, 923 Leonard C. Taylor Parkway, and Governor Street at North Orange Avenue; resulting in 8 Uniform Traffic Citations and 17 Traffic Warnings being issued. Pop Project: While on routine patrol at Spring Park, I noticed there was graffiti on the inside bathroom stalls. A report was taken and the graffiti was photographed. This vandalism of the bathroom was passed up to the chain of command.

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Problem Solving: Extra patrols have been conducted around the City buildings and other areas known to be vandalized by graffiti. Within one week, we had three reports of vandalism. The locations vandalized were Kindred Hospital, Spring Park, and the old Clay County Jail. The writings on all 3 locations appear to be done by the same person or group of people, representing Peoples Nation (name of group that various gangs are under, most notably Bloods, and Latin Kings). Community Involvement: (1) I attended a City Council meeting where a Proclamation was made in honor of the Officers and Dispatchers for Public Safety Week. (2) I attended the Green Cove Springs Police Departments Field Training Officer meeting. Other Significant Accomplishments: (1) I completed Officer Jett's Phase 1 training. (2) Sergeant Hess, Officer Padgett, and I conducted training with the departments 2 newest Officers on departmental policy. The policies we covered were Conductive Electronic Weapon (Taser), Pursuit Policy, and Use of Force.

Officer Padgett: Traffic Selective: No specific location listed resulting in 9 Uniform Traffic Citations and 16 Traffic Warnings being issued. Pop Project: While performing a property check in Spring Park, I observed that the blockade pipe that is normally standing/mounted in the center of the sidewalk at the entrance to Spring Park, had been broken and tossed to the side. I completed a problem report, faxed it to Public Works and it has since been repaired. Problem Solving: During the month of January, I enhanced my efforts in traffic enforcement in attempts to deter reckless and erratic drivers by being more visible on the roadways. In doing so, I have made one arrest for illegal narcotics and issued multiple criminal citations for driving on suspended driver's license. Community Involvement: During the month of January, I attended a meeting at City Hall for Law Enforcement appreciation. Other Significant Accomplishments: (1) During the month of January, I have continued my efforts in completing my college degree by attending Vincennes College. (2) During the month of January, I assisted Officer Checo with Taser training for new hires.

Sergeant Perrv: Traffic Selective: Performed traffic selective 8 times at 6 different locations: 1300 Block Idlewild Avenue, 1100 Block Idlewild Avenue, South Palmetto Avenue at Houston Street, 25 North Orange Avenue, 400 Block South Orange Avenue, and North Palmetto Avenue at Palmer Street; resulting in 2 Traffic Warnings being issued. Pop Project: (1) I provided Communications Supervisor B. Acres with a list of 8 business names that need to be added to addresses we checked that are not currently listed in our computer added dispatch system (CAD). (2) 1707 Idlewild Avenue Retention Pond fence is always open. I issued the business a warning and was advised it did not belong to Dollar General per their Manager. I sent a problem report to Public Works to get a lock put on the gate and the issue was corrected as Dollar General does own the retention pond. Problem Solving: (1) Officer Meares and I assisted the Clay County Sheriff's Office on detaining a subject they were looking for involving some stolen vehicles on County Road 15-A. (2) Extra patrols were performed in reference to graffiti to the bathrooms at Spring Park and behind Kindred Hospital. I put out information on 3 people of interest and conducted database searches on the same. (3) I obtained a warrant on James Gordon for felony battery. I also

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obtained a warrant on Anthony Haag for Felony battery and violation of injunction, for which I later arrested him. Community Involvement: I donated 2 backpacks to a local business owner (Deborah Langeluttig) for the Suitcases of Dreams foundation. This program assists foster children in our area. Other Significant Accomplishments: (1) I attended the meeting for supervisors and the Field Training Officer meeting on 01/08/15. (2) I assisted Officer Meares in locating a hit and run suspect" that caused damage to a fire hydrant at the intersection of Oak Street and Pine Street.

Officer Meares: Traffic Selective: No specific location listed; resulting in 5 Uniform Traffic Citations and 12 Traffic Warnings being issued. Pop Project: None. Problem Solving: (1) Discussed status of current outstanding Felony warrants prepared by the Florida Department of Corrections, Probation and Parole Services in Clay County, with the Department of Corrections personnel. (2) I assisted Clay County Sheriff's Office in the arrest of a suspect in a recent auto theft incident. Community Involvement: (1) On 01/13/15, I attended Green Cove Springs City Council Meeting. (2) I am currently a board member on the Neighborhood Watch Committee. Other Significant Accomplishments: (1) We completed the following training: 01/05/15 -Training on proper radio transmissions involving dispatch; 01/10/15 - Training with new officer on proper traffic stops; 01/19/15 - Sergeant Whiddon went over proper techniques/laws regarding consensual contact verses investigatory contact, pat downs verses searches and when both can be used.

Officer Santiago: Traffic Selective: Performed traffic selective 3 times at 2 different locations: Ferris Street at North Orange Avenue and Oak Street at Palmetto Avenue; resulting in 11 Uniform Traffic Citations and 7 Traffic Warnings being issued. Pop Project: None. Problem Solving: (1) I performed extra patrols in the 1500 Block of Spruce Street due to a verbal threat to a resident of the street. (2) I am conducting more patrols and traffic assignments at the intersection of Oak Street and Palmetto Avenue due to complaints by residents. (3) I am conducting more patrols at Spring Park due to the criminal mischief. Community Involvement: I attended the City Council Meeting on 01/13/15. Other Significant Accomplishments: (1) We completed the following training: 01/05/15 -Training on proper radio transmissions involving dispatch; 01/10/15 - Training with new officer on proper traffic stops; 01/19/15 - Sergeant Whiddon went over proper techniques/laws regarding consensual contact verses investigatory contact, pat downs verses searches and when both can be used.

Sergeant Whiddon: Traffic Selective: Performed traffic selective 7 times at 5 different locations: Melrose Avenue at Roberts Street, Martin Luther King, Jr. Boulevard at Oakridge Avenue, Idlewild Avenue at Oakridge Avenue, Idlewild Avenue at West Street and Orange Avenue at Park Street; resulting in 4 Uniform Traffic Citations and 5 Traffic Warnings being issued.


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Pop Project: (1) There were concerns voiced by the Electric Department regarding the generators that were connected to the traffic lights during power outages. I outlined a procedure for safely connecting the generators and drafted a DMS message complete with photographs and detailed instructions. (2) The laser, radar and speedometers were due for recertification on the 20th of the month and this was completed. Problem Solving: (1) Sergeant Perry and I conducted scenario based training with our shifts in reference to "Terry Stops" and consensual encounters. Scenarios were given and discussions took place as to how best to approach each scenario. We also discussed the Loitering and Prowling statute. We discussed the elements of the crime and statutory requirements. (2) Sergeant Perry and I met in reference to the FTO program. We discussed changes that needed to be made to the Training Manual. Community Involvement: I attended the Police Proclamation ceremony at City Hall. Other Significant Accomplishments: Officer Wilson and I responded to a burglary call. The victim's estranged husband broke in the night before and battered her. The incident was reported to police, but the estranged husband had fled the scene before police arrived and he could not be located. The estranged husband entered the apartment with a key he had as he previously resided there with the victim. I subsequently made contact with the apartment manager and stressed the importance of changing the locks immediately and the manager responded within 30 minutes and the locks were changed. It should be noted that the estranged husband has been arrested and is currently incarcerated.

Officer Wilson: Traffic Selective: Performed traffic selective 13 times at 9 locations: 1800 block of Idlewild Avenue, 700 block of Houston Street, 200 block of St. John's Avenue, Idlewild Avenue at Oakridge Avenue, South Orange Avenue at Leonard C. Taylor Parkway, 700 block of North Palmetto Avenue, 15 South Oakridge Avenue, South Orange Avenue at Oak Street, and Idlewild Avenue at West Street; resulting in 60 Uniform Traffic Citations and 14 Traffic Warnings being issued. Pop Project: I made contact with the store manager while conducting a business property check at 1300 Idlewild Avenue. The store manager informed me that she is the key holder in the event of an alarm being activated from the business after store hours and I forwarded the information to Dispatch to update our CAD database. Problem Solving: I was informed of motorists traveling northbound and southbound in the 100 block of South Oakridge Avenue at a high rate of speed in the school zone. I conducted a traffic assignment at 15 South Oakridge Avenue in the month of January with these results: (14) Citations and ( 4) Warnings. Community Involvement: (1) On 01/13/15, I attended the Police Proclamation ceremony at City Hall. (2) While conducting a traffic assignment at the Charles E. Bennett Elementary and Green Cove Junior High School, I spoke with the students about safety awareness while crossing the streets. Other Significant: (1) On 01/20/15, I assisted Sergeant Whiddon with getting all of the department vehicles recertified with their speedometers calibrated, along with all of the radars and lasers recertified. (2) I spoke with the principal at Charles E. Bennett Elementary in reference to the parent pickup zones. There was a traffic accident that occurred in the parent pickup area on 01/15/15 involving 2 vehicles. I gave her some suggestions on how to prevent or reduce the flow of traffic in the area.


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Part time Officer O'Daniel: Traffic Selective: Performed traffic selective 8 times at 4 locations: Orange Avenue, Magnolia Point Blvd. at Harbor Road, Idlewild Avenue at South West Street, and Oak Street at Palmetto Avenue; resulting in 29 Uniform Traffic Citations and 8 Traffic Warnings being issued. Pop Project: (1) Sergeant Whiddon and I changed all the locks on the breaker boxes to the City handcuff style locks so all personnel would have a key. Some of the breaker boxes were broken, which prevented them from being locked. The Electric Department was notified and are in the process of making repairs. (2) I assisted with the recertification of the laser, radar and speedometers on 01/20/15. Other Significant Accomplishments: (1) I met with Mike Jammie form Clay County signals maintenance on an issue with the traffic boxes at Idlewild Avenue and South West Street. While there, we discovered a problem with the pedestrian button on the north side of Idlewild Avenue and it was repaired. (2) I completed the Patrol First Response for Missing and Abducted Children training.

Part time Officer Faro Traffic Selective: (1) I reviewed 730 Red Light violations. (2) I attended Red Light Traffic Court. (3) I attended Red Light Traffic Magistrate Hearing. Problem Solving: (1) I answered many questions and assisted citizens on Red Light violations. (2) I worked on implementing new ATS UTC procedures. Other Significant Accomplishments: (1) I prepared the evidence package for County Traffic Court. (2) I prepared the evidence package for City Magistrate Traffic Court.

SIGNIFICANT OFFICER ACTIVITY D.E.A. TASK FORCE

Officer Graham: (1) I assisted with purchases of cocaine from a source of supply out of Putnam County. (2) My informant purchased a quarter pound of marijuana and an ounce of powder cocaine from a distributer in Jacksonville Beach. (3) I approached a distributer of anabolic steroids and they will soon become a new informant in hopes of furthering my criminal cases. { 4) My partner and I have identified 2 new targets and are attempting to purchase large amounts marijuana and crack cocaine from them. (5) We have identified a doctor's assistant who is possibly distributing prescription narcotics illegally after he removes them from the doctor's office.

SIGNIFICANT OFFICER ACTIVITY CLAY COUNTY DRUG TASK FORCE .

Officer Guzman: I had Cor assisted fellow Detectives with) the following activity inside of the city limits: (1) I assisted my partner with an Intel related "Knock and Talk" investigation in the 700 block of Alvin Street in reference to possible sale of prescription pills. (2) I conducted narcotics investigations on suspected drug houses in different locations in the City. (3) Fellow detectives and I spent time in the City conducting traffic stops with a narcotics detecting K-9, conducting surveillance on suspected drug houses and checking out with suspicious persons during the night hours. { 4) I conducted traffic stops, assisted patrol units with a marijuana drug arrest, and conducted surveillance on suspect drug houses during the night hours. (5) I conducted surveillance on a suspected drug house in the west side of the City.


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I had (or assisted fellow Detectives with) the following activity outside of the city limits: (1) I assisted fellow detectives with a search warrant in the Orange Park area. Two subjects were arrested and a large amount of marijuana was seized. (2) I assisted fellow detectives with surveillance on suspected drug houses in different areas of the county. (3) I conducted an Intel related "Knock and Talk" in Middleburg. ( 4) I worked in an undercover capacity in order to purchase prescription pills from a female in the Orange Park area. (5) I assisted fellow detectives with a meth lab investigation/arrest just west of the Green Cove Springs City limits. I also did the following things this month: (1) I participated in Sheriff's Office Actionable Intelligence Meetings (A.I.M.s) and Strategic Response Division meetings. (2) I interviewed inmates at the Clay County Jail who provided me with drug related information for several areas of Green Cove Springs. (3) I obtained an arrest warrant for Aggravated Stalking in reference to a case I worked while in Patrol.

SIGNIFICANT DETECTIVE ACTIVITY

Detective Acres: Significant Cases and Arrests: Case# 2015-000169 (death investigation), M.E. Case, case is in preliminary stages of investigation at this time. (2) Case# 2012-000574 (fraud/ID theft) inactivated. (3) Case# 2012-002073 (fraud/ID theft) inactivated. Significant Accomplishments: (1) I attended FEMA NIMS training for ICS-400 on 01/14/15 and 01/15/15. (2) I completed FEMA NIMS ICS-700 course on-line also. (3) I assisted Communications Supervisor Acres with creation of some new forms. (4) I handled 4 IT issues with laptop computers, including setup of 2 new computers for Officers.

Detective Luedtke: Significant Cases and Arrests: Case# 2013001086 - I spoke with Special Agent Key from Department of Treasury. I also spoke with the victim's financial advisor and updated her with the investigation. She advised she was able to recover some of the stolen money through insurance. (2) I investigated a sexual battery complaint of an elderly subject. It was determined the female suffered from dementia and the incident did not occur. (3) Case# 2014002461 (Lewd/Lascivious) - Inactivated. (4) Case# 20130000940(Robbery) - Inactivated. (5) Case# 2013001086 - A reported Grand Theft case - Unfounded. (6) Case# 2014002462 -A reported Lewd and Lascivious Case - Unfounded. (7) Case# 2014001880 - A reported Grand Theft case was unfounded. (8) Case# 2013001680 - a reported Burglary case -Inactivated. Significant Accomplishments: (1) I completed FEMA training. (2) I assisted working patrol on 01/23/15. (3) Officer Robinson and I attended Charles E Bennett Elementary Literacy Week and read to the students.

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SIGNIFICANT EVIDENCE CUSTODIAN ACTIVITY

Part-time Evidence Custodian Cunningham: (1) I processed 27 cases with items requiring storage in the Green Cove Springs Police Department property/evidence room. (2) I processed 4 items and forwarded them to the Florida Department of Law Enforcement Crime Lab for analysis. (3) Three items were returned by the Florida Department of Law Enforcement Crime Lab to be re-entered into the Green Cove Springs Police Department property room. (4) I assisted the State Attorney's Office with information and or property for three separate cases.


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Street Department

Public Works Monthly Executive Summary

January 2015

During the month of January, the Street Department has been busy repairing and replacing sidewalks throughout the City. Additional activities included:

• Vac-Con storm drains City Wide.

• Assisted Water Department with Hydrant repair on Doral Court and Muirfield Drive.

• Trimmed back right-of-ways and palm trees City Wide.

They completed 15 additional work orders that pertained to street issues.

Parks Department

The Parks Department did their daily mowing and landscaping trying to keep the City looking great.

They mowed, weed-eated, and edged all areas one time including the DOT right-of-ways, City Parks, and

FCT property owned by the City. Additional activities included:

• Cleaned the Pool once. • Removed Christmas decorations.

• Monthly playground equipment inspection and made necessary repairs.

• Cleaned out old City Hall for demolition.

They completed 2 additional work orders outside of their normal daily work schedules.

Equipment Maintenance

The Equipment Maintenance Shop, as always, does its best to keep the equipment and vehicles going so the City can continue to provide the citizens with the exceptional service they are accustomed to. During the month of January, David and Danny completed 77 work orders.

Tradesworker

During the month of January, Mike Kelley completed 19 work orders.

Solid Waste Department

The Solid Waste Department, unlike other departments, cannot show our accomplishments by the number of work orders completed . However, we do provide services that may go unnoticed . Every Friday afternoon, the garbage crew picks up all the cans on the City Pier and along Walnut Street from Spring Park. We also clean the bathrooms on Friday afternoon at Vera Francis Hall Park and Spring Park.

Cove Life, Litter Cleanup Program:

• Pick up everything around the rollout cans including large piles of furniture and trash. • Pick up as much loose trash, palm fronds, and sticks as possible on the streets, along the R.O.W.

and ditches regardless of if it is near a container or not.

This month, the City collected:

• 219.43 tons of Class I garbage

• 11.19 tons of recycling

• 89.94 tons of yard waste

\Nater/\Naste\Nater

• W/WW crews/management had personal interaction with many citizens over water/sewer issues.

• Continued annual hydrant flushing program.

• Continued remediation of malfunctioning or out-of-service hydrants.

• Routinely inspected water, sewer, and reclaimed water construction in Magnolia Point Phase VIII.

• Line Crew continued major lift station maintenance and cleaning schedule for 32 lift stations.

• Operated and maintained the Harbor Rd. and South Wastewater Treatment Plants as well as the Harbor Rd. and Reynolds Water Treatment Plants to meet the requirements of Regulatory Agencies.

• Continued to make process control adjustments at the Harbor Rd. and South WWTP in efforts to further lower Total Nitrogen and Total Phosphorus levels being discharged to the St. Johns River.

• Continued grass cutting and weed eating at Water and Wastewater Treatment Facilities as well as lift stations.

• Assisted storeroom/warehouse with auction prep, auctions, and salvage of metal surplus.

• Completed 49 water related work orders.

• Completed 16 sewer related work orders.

• Responded to 44 locate requests.

TOP 10 WATER CUSTOMERS January 2015

Largest Largest (By Consumption) (By Dollar Amount)

Sewer

Rank CONSUMER Rank CONSUMER

1 St. Johns Landing 1 St. Johns Landing 2 Sheriff's Office {901 Palmetto) 2 Sheriff's Office {901 Palmetto) 3 Governors Creek #436 3 Green Cove LLC 4 Kindred Health 4 Kindred Health 5 Green Cove LLC 5 Clay High School 6 Magnolia Point Investments 6 Governors Creek #436 7 Green Cove Springs Junior High 7 Magnolia Point Investments 8 Clay High School 8 Magnolia Point Comm. Assoc. 9 Bannerman School 9 Green Cove Springs Junior High 10 National Gypsum 10 Governors Landing

TOP 10 SEWER CUSTOMERS January 2015

Largest Largest (By Consumption) (By Dollar Amount)

Water ·

1 St. John's Landing 1 St. John's Landing 2 Sheriff's Office {901 Palmetto) 2 Sheriff's Office {901 Palmetto) 3 Governors Creek #436 3 Green Cove LLC 4 Kindred Health 4 Governors Creek #436 5 Green Cove LLC 5 Kindred Health 6 Clay High School 6 Clay High School 7 Bannerman School 7 Governors Landing 8 Charles E. Bennett 8 Bannerman School 9 Clay Port Inc. 9 Charles E. Bennett 10 Vac-Con 10 Winn-Dixie

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