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AFRICA GROUP I CONSTITUENCY WORLD BANK GROUP
Botswana
Burundi
Eritrea
Ethiopia
The Gambia
Kenya
Lesotho
Liberia
Malawi
Mozambique
Namibia
Rwanda
Seychelles
Sierra Leone
Somalia
South Sudan
Sudan
Swaziland
Tanzania
Uganda
Zambia
Zimbabwe
RULES, GUIDELINES AND PROCEDURES
AFRICA GROUP I CONSTITUENCY
WORLD BANK GROUP
RULES, GUIDELINES AND PROCEDURES
Adopted in Freetown, Sierra Leone August 2010
First Update October 2012
Contact: Office of the Executive Director, AFGI
1818 H Street, NW MC 12-341
MSN MC 12-1207 Washington, DC 20433
(202) 458-2105
3
TABLE OF CONTENTS
A. PREAMBLE .............................................................................................................. 4
B. GOVERNANCE STRUCTURE AND ACCOUNTABILITY IN THE CONSTITUENCY .......................................................................................................... 5
I. Constituency Chairperson and Vice Chairperson ............................................... 5II. Constituency Panel .............................................................................................. 5III. Constituency Representation on the Development Committee (DC) ............. 5IV. Constituency Representation on the IDA Deputies ........................................ 6V. Constituency Representation on the Executive Boards of the World Bank Group .......................................................................................................................... 6VI. Constituency Secretariat ................................................................................. 6
C. GUIDELINES ON IMPLEMENTATION OF THE ROTATION SYSTEM ........... 7I. Countries not in Good Standing with the Bretton Woods Institutions ............... 7II. Untimely Termination of the Tenure of the Executive Director /Alternate Executive Director ...................................................................................................... 7
D. CONSTITUENCY MEETINGS ................................................................................ 8I. Quorum ............................................................................................................... 8II. Frequency ............................................................................................................ 8III. Decision .......................................................................................................... 8
E. ENSURING EFFECTIVENESS OF THE EXECUTIVE DIRECTOR’S OFFICE .. 8I. Rules Governing Recruitment and Tenure of Professional Staff in Executive Director’ Offices ......................................................................................................... 8II. Political Support and Guidance to Executive Directors ..................................... 9
F. STRENGTHENING THE AFRICAN VOICE AND PARTICIPATION IN THE BRETTON WOODS INSTITUTIONS .......................................................................... 9
G. REVIEWING OF THE RULES ................................................................................ 9
H. OTHER DECISIONS/UNDERSTANDINGS ......................................................... 10
I. REVISED ROTATION SCHEDULES ..................................................................... 11
J. ANNEXES ................................................................................................................ 17
4
AFRICA GROUP I CONSTITUENCY, WORLD BANK GROUP – RULES, GUIDELINES AND PROCEDURES
A. PREAMBLE
The new Africa Group I Constituency, established in the light of the Voice and Representation Reform of the World Bank Group that increased the number of elected executive directors from 19 to 20 in 2010, thus enabling Sub Saharan Africa to be represented by three executive directors on the Boards of IBRD/IDA, IFC and MIGA, sets its core guiding principles to govern its operations as follows:
That conscious of the obligation to create among each other a relationship based on respect, solidarity and sovereign equality, equal opportunity be accorded to all member countries to serve the constituency in all the governing bodies of the World Bank Group through a system of full rotation , and That also conscious of the development challenges facing constituency members and Sub Sahara Africa at large, the constituency be organized to always ensure efficiency and effectiveness of its representation on the governing bodies of the World Bank Group. These bodies including among others (i) the Development Committee, which is the Joint Ministerial Committee of the Board of Governors of the Bank and Fund on the Transfer of Real resources to Developing Countries (ii) the Board of Executive Directors of IBRD/IDA, IFC and MIGA (iii) IDA Deputies and (iv) any other committees of the Board of Governors.
The Resolution No.2010-01 hereto attached (see Annex I) therefore provides the basis for these Rules, Guidelines and Procedures for the New Africa Group I Constituency in the World Bank.
These Rules cover (i) the governance structure and accountability in the constituency (ii) guidelines to the implementation of the rotation system (iii) approaches to strengthening and ensuring effectiveness of the Executive Director’s office (iii) ways to strengthening African’s voice and participation in the World Bank Group (iv) the role of the Constituency panel in enforcing the Rules and (v) other guidelines on promoting effective representation in the World Bank.
This First Update of the Rules, Guidelines and Procedures is to reflect the revision of the Rotation Schedules motivated by the membership of the Republic of South Sudan to the Constituency in October 2012(see Revised Schedules I, II, III & IV).
Accordingly, the Revised Rotation Schedules are based on the above core Constituency guiding principles and contain notes for each Schedule, to explain how these core principles apply.
5
B. GOVERNANCE STRUCTURE AND ACCOUNTABILITY IN THE CONSTITUENCY
I. Constituency Chairperson and Vice Chairperson
1. The Constituency shall elect a Chairperson and a Vice Chairperson to coordinate the affairs of the constituency. The election of the chairperson and vice chairperson shall be on a rotation basis giving all member countries equal opportunity to serve the constituency (see Revised Schedule I).
2. The chairperson and vice chairperson shall each serve for two years. After serving for two years, the vice chair shall become the Chairperson of the Constituency.
3. The Constituency Chairperson, within the powers delegated to him/her by Governors, shall always ensure the strict implementation of the rules of the constituency and shall resolve disputes, always, in a manner that maintains solidarity, equity, fairness and harmony.
II. Constituency Panel
4. The Constituency shall have a Panel (The Panel) of five member governors comprising the Chairperson and the Vice Chairperson of the Constituency, and three other members, drawn one each from the eastern, southern, and western African sub-regions of the constituency, to ensure that regional representation is maintained at all times. The regional members of the Panel shall be selected from the rest of the constituency membership on a rotational basis (see Revised Schedule II).
5. The role of the Panel shall be to promote the quality, efficiency and effectiveness of representation of the constituency in the World Bank Group.
6. The Panel shall have specific terms of reference regarding its objectives and functions (as per Annex II) and these shall be reviewed every five years.
7. The term of office for member countries on the Panel shall be two years.
III. Constituency Representation on the Development Committee (DC)
8. The Constituency representation on the Development Committee (the Constituency DC representative, Alternate and Associates), which is the Joint Ministerial Committee of the Board of Governors of the Bank and Fund on the Transfer of Real Resources to Developing Countries, shall be on a rotational basis (see Revised Schedule III).
6
IV. Constituency Representation on the IDA Deputies
9. The Executive Director shall in consultation with the Chairperson of the Constituency nominate the Constituency Borrower representative and alternate on the IDA Deputies.
10. The Constituency IDA borrower representative shall advocate the interest of Constituency member countries and Sub Sahara Africa in general on IDA replenishment consultations.
11. The IDA borrower representative and alternate shall serve for three years, corresponding with the regular period for IDA replenishments.
V. Constituency Representation on the Executive Boards of the World Bank Group
12. The Executive Director representing the Constituency in the Executive Boards of the World Bank Group shall be elected on a rotational basis for a period of two years to give all member countries equal opportunity to serve the Constituency (see Revised Schedule IV).
13. The election of Executive Director shall correspond to the period of the regular elections of Executive Directors on the Boards of the World Bank Group.
14. The country next in line in the rotation cycle shall be eligible for nominating candidates for the position of Alternate Executive Director at the World Bank Group.
15. The candidates shall be interviewed by the Constituency Panel. In the event that none of the three candidates from a particular country qualifies, that country shall be given a second and final chance to present three more candidates within a period of one month. If again these three candidates are not successful, the country shall be skipped in favor of the country next in the line of rotation.
16. Successful candidates shall be recommended to the full Constituency meeting for endorsement/approval to serve as Executive Director and Alternate Executive Director for the next two years.
VI. Constituency Secretariat
17. The Executive Director’s office shall be the Secretariat and coordinating center for the Constituency.
18. The Executive Director’s office shall at all times effectively communicate and be accountable to the Panel and the Constituency and shall seek mandate from the Constituency, through the Chairperson on key matters affecting the Constituency.
7
19. The Executive Director shall liaise with the representatives of the Development Committee on all matters of the committee, including proposing Constituency Statements for the consideration of the DC member, alternates and associates before lodging these statements with the Secretariat of the Committee.
20. The ED’s office shall prepare briefs which will be discussed by the DC member, alternate and the associates prior to the meetings in order to agree on a common understanding in representing the Constituency in the committee.
C. GUIDELINES ON IMPLEMENTATION OF THE ROTATION SYSTEM
I. Countries not in Good Standing with the Bretton Woods Institutions
21. Countries not in good standing with the Bank, (i.e.de facto status countries or countries declared as not cooperating with and having had their voting and related rights suspended by the Bank for whatever reasons) shall not be invited to nominate candidates for Alternate Executive Director. This is with a view to ensuring respectability, credibility and quality and effectiveness of representation at all times, which goes beyond the personality and personal qualities of the particular individual.
II. Untimely Termination of the Tenure of the Executive Director /Alternate Executive Director
22. The Constituency member making recommendations for appointment of ED and/or AED must be reasonably sure when proposing a candidate for election that the candidate will serve his/her full term.
23. In case, where withdrawal of a candidate is unavoidable, the country represented shall automatically be deemed to have taken its turn. If the withdrawing person is an Executive Director, the Alternate shall automatically be elected Executive Director to serve the remainder of the departing ED’s term as well as his or her term as ED. The next country in line shall be invited to nominate a replacement for the post of Alternate ED.
24. However, if the withdrawal of the incumbent Executive Director is for the purpose of serving our constituency but in another capacity, or in the circumstance of loss of life or incapacitation, the constituency shall accord the opportunity for the country to provide nominations for replacement, provided that the time left before the end of the ED’s term is six months or more.
25. The above provisions for untimely termination of the tenure of the Executive Director shall also apply in case of untimely withdrawal of an incumbent Alternate Executive Director except that under provision (25), the country providing nomination for AED shall still be eligible to provide a candidate irrespective of the time left.
8
D. CONSTITUENCY MEETINGS
I. Quorum
26. The quorum of Constituency meetings shall be a simple majority of member countries present.
II. Frequency
27. A minimum of two Ordinary/Statutory Constituency Meetings shall be held every year: one during the Spring Meetings and the other during the Annual Meetings of the IMF and the World Bank Group. Governors may, however, decide to hold any additional meetings as and whenever they deem fit.
III. Decision
28. Decisions shall be by consensus. However, in the event of a stalemate, decisions shall be by majority of votes on the basis of one member one vote, where the Chairman has a casting vote.
E. ENSURING EFFECTIVENESS OF THE EXECUTIVE DIRECTOR’S OFFICE
I. Rules Governing Recruitment and Tenure of Professional Staff in Executive Director’ Offices
29. Professional staff in the Executive Directors’ offices shall be representative geographically, with consideration of regional balance, gender diversity and in respect of skills mix. This is with a view to supporting capacity building at home, and in recognition of the multi-country character of the constituency, as well as to accord countries the opportunity to have their nationals serve in the Executive Directors’ offices. However, whilst broader representation is desirable, this cannot be equated with a “one-country-one-staffer” policy.
30. Professional staff in the Executive Directors’ offices shall, subject to performance, serve for five years and the ED shall have the discretion to extend by a maximum period of two years the tenure of up to one third of staff to maintain continuity and effectiveness in the office, should that become necessary.
31. Professional staff in the Executive Directors’ offices shall be accountable to the Executive Directors as the Chief Executive Officers (CEOs) of the offices.
32. The Executive Director shall retain the power to appoint all staff following a competitive recruitment procedure to ensure quality of staffing in the office of the ED.
9
II. Political Support and Guidance to Executive Directors
33. Governors shall regard the Executive Directors’ offices as the equivalent of their “embassies” in the BWIs and the Executive Directors as their legitimate representatives, and shall at all times provide them with the requisite political support and guidance to strengthen their effectiveness in articulating the voice of the constituency in the BWIs.
34. Governors shall designate and adequately equip contact persons in their capitals, at all times, to facilitate timely responses to issues of operational nature with the constituency Executive Directors offices in the BWIs.
F. STRENGTHENING THE AFRICAN VOICE AND PARTICIPATION IN THE BRETTON WOODS INSTITUTIONS
35. Governors shall continue to demand for increase in voting power and additional chairs for Africa in the BWIs.
36. Governors shall also continue to demand for enhanced recruitment of and a level playing field for Africans in the Bank and the BWIs in general.
37. Governors shall continue to galvanize support among Africans on issues of common interest, particularly with the sister constituencies in the World Bank Group and the IMF, and to express these interests with one voice in international fora, including through our heads of states and governments.
38. The African Caucus shall continue to provide one of the forums for African governors to formulate a common position. The issues for discussion shall always be prioritized to give emphasis to development challenges and implementation issues.
39. Governors, through the Constituency Panel, shall use the Executive Directors’ offices in effectively formulating an African position on economic policy, strategy and operational issues.
40. Governors shall also use effective channels to articulate these issues to the international community, including more active use of press conferences during international events such as the World Bank/IMF and the African Development Bank annual meetings.
41. Governors and the Executive Directors’ offices shall endeavor always to strengthen coordination with regional economic and research institutions for mutual benefits.
G. REVIEWING OF THE RULES
42. These constituency rules shall be reviewed every five years or as the need arises.
10
H. OTHER DECISIONS/UNDERSTANDINGS
43. For effectiveness of meetings, Governors shall at all time focus on few topical issues for discussion, share country experiences and deliberate on policy options. They shall, where necessary, take additional days before or after the annual meetings of the World Bank Group and/or of the AfDB to discuss substantive policy issues.
44. Existing reporting system between Executive Directors’ offices and the constituency member country capitals will need to be streamlined to make it brief and more focused on essential matters.
45. Governors will request the Heads of the World Bank Group for more Executive Directors’ Group visits to Africa.
I. REVISED ROTATION SCHEDULES
12
REVISED SCHEDULE IROTATION SCHEDULE FOR CONSTITUENCY CHAIRMANSHIP
FIRST ROUND 2010 - 2052 YEAR CHAIRPERSON VICE CHAIRPERSON
2010 BOTSWANA BURUNDI 2012 BURUNDI ERITREA 2014 ERITREA ETHIOPIA 2016 ETHIOPIA GAMBIA, THE 2018 GAMBIA, THE KENYA 2020 KENYA LESOTHO 2022 LESOTHO LIBERIA 2024 LIBERIA MALAWI 2026 MALAWI MOZAMBIQUE 2028 MOZAMBIQUE NAMIBIA 2030 NAMIBIA RWANDA 2032 RWANDA SEYCHELLES 2034 SEYCHELLES SIERRA LEONE 2036 SIERRA LEONE SOMALIA
2038 SOMALIA SOUTH SUDAN 2040 SOUTH SUDAN SUDAN 2042 SUDAN SWAZILAND 2044 SWAZILAND TANZANIA 2046 TANZANIA UGANDA 2048 UGANDA ZAMBIA 2050 ZAMBIA ZIMBABWE 2052 ZIMBABWE BOTSWANA
NOTES:
1. Every country is given a turn for chairmanship in alphabetical order from A to Z
2. The Schedule avoids duplication with IMF Rotation - Governors not serving on the IMF AFG1 Constituency Panel are given preference
3. A country can decide to switch it turn with another country closely in line on the rotation table
4. The Schedule was revised to include South Sudan following the country’s membership of the Constituency in October 2012
13
RE
VIS
ED
SC
HE
DU
LE
IIR
OTA
TIO
N S
CH
EDU
LE F
OR
CO
NST
ITU
ENC
Y P
AN
EL M
EMB
ERSH
IP
FIR
ST R
OU
ND
201
0 –
2052
Y
EAR
C
HA
IRPE
RSO
N
VIC
E C
HA
IRPE
RSO
N
OT
HE
R P
AN
EL
ME
MB
ERS
2010
B
OTS
WA
NA
B
UR
UN
DI
SEY
CH
ELLE
S K
ENY
A
SIER
RA
LEO
NE
2012
B
UR
UN
DI
ERIT
REA
R
WA
ND
A
SWA
ZILA
ND
LI
BER
IA
2014
ER
ITR
EA
ETH
IOPI
A
LESO
THO
ZA
MB
IA
SOU
TH S
UD
AN
20
16
ETH
IOPI
A
GA
MB
IA, T
HE
NA
MIB
IA
ZIM
BA
BW
E SU
DA
N
2018
G
AM
BIA
, TH
E K
ENY
A
MO
ZAM
BIQ
UE
MA
LAW
I TA
NZA
NIA
20
20
KEN
YA
LE
SOTH
O
SWA
ZILA
ND
B
OTS
WA
NA
ET
HIO
PIA
20
22
LESO
THO
LI
BER
IA
RW
AN
DA
B
UR
UN
DI
SOU
TH S
UD
AN
20
24
LIB
ERIA
M
ALA
WI
MO
ZAM
BIQ
UE
ETH
IOPI
A
ZAM
BIA
20
26
MA
LAW
I M
OZA
MB
IQU
E G
AM
BIA
, TH
E U
GA
ND
A
KEN
YA
20
28
MO
ZAM
BIQ
UE
NA
MIB
IA
ETH
IOPI
A
SOM
ALI
A
ERIT
REA
20
30
NA
MIB
IA
RW
AN
DA
B
OTS
WA
NA
SO
UTH
SU
DA
N
LIB
ERIA
20
32
RW
AN
DA
SE
YC
HEL
LES
LESO
THO
U
GA
ND
A
TAN
ZAN
IA
2034
SE
YC
HEL
LES
SIER
RA
LEO
NE
SUD
AN
ZI
MB
AB
WE
LIB
ERIA
20
36
SIER
RA
LEO
NE
SOM
ALI
A
KEN
YA
B
OTS
WA
NA
M
ALA
WI
2038
SO
MA
LIA
SO
UTH
SU
DA
N
SWA
ZILA
ND
ZA
MB
IA
BO
TSW
AN
A
2040
SO
UTH
SU
DA
N
SUD
AN
LI
BER
IA
MA
LAW
I B
UR
UN
DI
2042
SU
DA
N
SWA
ZILA
ND
SO
MA
LIA
SI
ERR
A L
EON
E LE
SOTH
O
2044
SW
AZI
LAN
D
TAN
ZAN
IA
UG
AN
DA
ER
ITR
EA
NA
MIB
IA
2046
TA
NZA
NIA
U
GA
ND
A
ZAM
BIA
SE
YC
HEL
LES
BO
TSW
AN
A
2048
U
GA
ND
A
ZAM
BIA
ZI
MB
AB
WE
KEN
YA
G
AM
BIA
,TH
E 20
50
ZAM
BIA
ZI
MB
AB
WE
UG
AN
DA
B
UR
UN
DI
LIB
ERIA
20
52
ZIM
BA
BW
E B
OTS
WA
NA
LI
BER
IA
SUD
AN
R
WA
ND
A
N
OT
ES:
1.Ev
ery
coun
try
is g
iven
a tu
rn fo
r Cha
irm
ansh
ip in
alp
habe
tical
ord
er fr
om A
to Z
2.Th
e Sc
hedu
le a
void
s dup
licat
ion
with
IMF
Rota
tion
- Gov
erno
rs n
ot se
rvin
g on
the
IMFA
FG1
Cons
titue
ncy
Pane
l are
giv
en
pref
eren
ce
3. P
anel
mem
bers
hip
refle
cts r
egio
nal b
alan
ce (E
ast,
Sout
h an
d W
est)
4. T
he S
ched
ule
revi
sed
to in
clud
e So
uth
Suda
n fo
llow
ing
the
Cou
ntry
’ mem
bers
hip
of th
e C
onst
ituen
cy
14
RE
VIS
ED
SC
HE
DU
LE
III
RO
TATI
ON
SC
HED
ULE
FO
R C
ON
STIT
UEN
CY
REP
RES
ENTA
TIO
N O
N T
HE
DEV
ELO
PMEN
T C
OM
MIT
TEE
FIR
ST R
OU
ND
201
0 -2
052
YE
AR
D
C R
EPR
ESE
NT
AT
IVE
A
LT
ER
NA
TE
ASS
OC
IAT
ES
2010
ZI
MB
AB
WE
ZAM
BIA
TA
NZA
NIA
ER
ITR
EA
RW
AN
DA
G
AM
BIA
,TH
E
2012
ZA
MB
IA
UG
AN
DA
G
AM
BIA
,TH
E M
ALA
WI
LESO
THO
K
ENY
A
2014
U
GA
ND
A
TAN
ZAN
IA
NA
MIB
IA
MO
ZAM
BIQ
UE
ZIM
BA
BW
E SI
ERR
A L
EON
E 20
16
TAN
ZAN
IA
SWA
ZILA
ND
LE
SOTH
O
RW
AN
DA
B
UR
UN
DI
LIB
ERIA
20
18
SWA
ZILA
ND
SO
UTH
SU
DA
N
SIER
RA
LEO
NE
SOM
ALI
A
LESO
THO
U
GA
ND
A
2020
SO
UTH
SU
DA
N
SUD
AN
N
AM
IBIA
ZI
MB
AB
WE
GA
MB
IA,T
HE
BU
RU
ND
I 20
22
SUD
AN
SO
MA
LIA
K
ENY
A
ZAM
BIA
SW
AZI
LAN
D
SIER
RA
LEO
NE
2024
SO
MA
LIA
SI
ERR
A L
EON
E ZI
MB
AB
WE
LESO
THO
N
AM
IBIA
G
AM
BIA
,TH
E
2026
SI
ERR
A L
EON
E SE
YC
HEL
LES
SWA
ZILA
ND
ET
HIO
PIA
B
OTS
WA
NA
TA
NZA
NIA
20
28
SEY
CH
ELLE
S R
WA
ND
A
SUD
AN
TA
NZA
NIA
ZI
MB
AB
WE
SWA
ZILA
ND
20
30
RW
AN
DA
N
AM
IBIA
K
ENY
A
SUD
AN
ZA
MB
IA
SIER
RA
LEO
NE
2032
N
AM
IBIA
M
ALA
WI
BU
RU
ND
I K
ENY
A
SIER
RA
LEO
NE
SOU
TH S
UD
AN
20
34
MA
LAW
I M
OZA
MB
IQU
E TA
NZA
NIA
G
AM
BIA
ET
HIO
PIA
B
UR
UN
DI
2036
M
OZA
MB
IQU
E LI
BER
IA
LESO
THO
ZA
MB
IA
ERIT
REA
SE
YC
HEL
LES
2038
LI
BER
IA
LESO
THO
G
AM
BIA
,TH
E M
ALA
WI
NA
MIB
IA
RW
AN
DA
20
40
LESO
THO
K
ENY
A
MO
ZAM
BIQ
UE
ZAM
BIA
ZI
MB
AB
WE
UG
AN
DA
20
42
KEN
YA
G
AM
BIA
, TH
E B
OTS
WA
NA
N
AM
IBIA
ET
HIO
PIA
R
WA
ND
A
2044
G
AM
BIA
, TH
E ET
HIO
PIA
ZA
MB
IA
ZIM
BA
BW
E LI
BER
IA
MA
LAW
I 20
46
ETH
IOPI
A
BU
RU
ND
I SI
ERR
A L
EON
E LI
BER
IA
LESO
THO
SO
UTH
SU
DA
N
2048
B
UR
UN
DI
ERIT
REA
LI
BER
IA
SOM
ALI
A
SWA
ZILA
ND
N
AM
IBIA
20
50
ERIT
REA
B
OTS
WA
NA
K
ENY
A
SIER
RA
LEO
NE
SEY
CH
ELLE
S R
WA
ND
A
2052
B
OTS
WA
NA
G
AM
BIA
, TH
E SI
ERR
A L
EON
E K
ENY
A
ETH
IOPI
A
MO
ZAM
BIQ
UE
NO
TE
S:
1.
The
Sch
edul
e av
oids
dup
licat
ion
of m
embe
rshi
p in
oth
er P
anel
(s)
2.
D
C R
epre
sent
ativ
e an
d Al
tern
ate
mem
bers
acc
orde
d op
portu
nity
in d
esce
ndin
g al
phab
etic
al o
rder
(Z to
A)
Asso
ciat
e M
embe
rs a
re e
lect
ed to
pr
ovid
e re
gion
al b
alan
ce
3.
Sc
hedu
le re
v
4.
Siz
e of
DC
repr
esen
tatio
n re
duce
d fr
om 8
to 6
, dro
ppin
g th
e Ch
air a
nd V
ice
Cha
ir to
avo
id d
uplic
atio
n w
ith th
e Pa
nel i
sed
to in
clud
e So
uth
Suda
n
15
REVISED SCHEDULE IVROTATION SCHEDULE FOR EXECUTIVE DIRECTOR AND ALTERNATE EXECUTIVE DIRECTOR
FIRST ROUND 2010 - 2052
Year Executive Director Alternate ED 2010 SUDAN ZAMBIA 2012 ZAMBIA SEYCHELLES 2014 SEYCHELLES ZIMBABWE 2016 ZIMBABWE BOTSWANA 2018 BOTSWANA UGANDA 2020 UGANDA BURUNDI 2022 BURUNDI TANZANIA 2024 TANZANIA ERITREA 2026 ERITREA SWAZILAND 2028 SWAZILAND ETHIOPIA 2030 ETHIOPIA SOUTH SUDAN 2032 SOUTH SUDAN SOMALIA 2034 SOMALIA GAMBIA, THE 2036 GAMBIA, THE SIERRA LEONE 2038 SIERRA LEONE KENYA 2040 KENYA RWANDA 2042 RWANDA NAMIBIA 2044 NAMIBIA LESOTHO 2046 LESOTHO MOZAMBIQUE 2048 MOZAMBIQUE LIBERIA 2050 LIBERIA MALAWI 2052 MALAWI
NOTES:1. Sudan and Zambia special dispensation to serve their turn under rotation system of the erstwhile Africa
Group I Consistency 2 .Seychelles has never served the constituency as Executive Director, therefore is accorded special
dispensation on the rotation system 3. The rest of the countries follow an Alphabetical rotation alternating between Z and A until the first round
is completed, taking into account South Sudan’s membership of the Constituency 4. The Schedule avoids duplication with IMF AFG1Constituency Rotation for EDs and AEDs
J. ANNEXES
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ANNEX I: RESOLUTION No. 2010-01 FORMATION OF THE NEW AFRICA GROUP I CONSTITUENCY ON
THE BOARDS OF THE WORLD BANK GROUP
We the Governors of the World Bank Group representing Botswana, Burundi, Eritrea, Ethiopia, The Gambia, Kenya, Lesotho, Liberia, Malawi, Mozambique, Namibia, Rwanda, Seychelles, Sierra Leone, Somalia, Sudan, Swaziland, Tanzania, Uganda, Zambia and Zimbabwe met today April 23, 2010 in Washington DC, United States of America to conclude the consultations for the establishment of a new constituency on the Boards of the Bank Group in the context of the ongoing reform to enhance the voice and participation of Developing and Transition Countries in the World Bank Group.
Welcoming the Board of Governors’ approval on January 30, 2009 of the Bank Group Resolution No. 596, which increases the number of elected Executive Directors on the Boards from 19 to 20, thus enabling Sub Sahara Africa to be represented by three (3) Executive Directors on the Boards of the IBRD/IDA, IFC and MIGA;
Noting the decisions of the African Caucus meetings in Washington DC in April 2009, Freetown in August 2009 and Istanbul in October 2009 on the principles and scenarios for reconfiguration;
Cognizant of the need for a balanced size of the three new grouping of countries, a leading motivating factor in granting the third chair to Sub Sahara Africa to facilitate effective coordination of members’ relations with the World Bank Group;
Recognizing the need to ensure that each of the new constituencies have the minimum voting power to be seated on the Boards of the World Bank Group;
Conscious of the obligation to create among each other a relationship based on respect and sovereign equality;
Respecting the sovereign right and prerogative of each member country to elect the constituency grouping of its choice;
Mindful of the pace of the second phase of the Voice and Participation Reforms in the World Bank Group and the need to ensure effective implementation of the decisions of the first phase of the reforms;
We hereby resolve to form a new constituency on the Boards of the IBRD/IDA, IFC and MIGA and agree on the following guiding principles to govern our operations:
Equal opportunity to all member countries to serve the constituency in all the governing bodies of the World Bank Group through a system of full rotation , and Commitment to enhancing efficiency and effectiveness of representation of the constituency on the governing bodies of the World Bank Group.
Resolved this 23rd day of April in the year 2010, in Washington DC, United States of America.
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ANNEX II. TERMS OF REFERENCE FOR THE CONSTITUENCY PANEL
Selection of Executive Director and Alternate Executive Director
a) Draw up the criteria related to qualifications for positions of Alternate Executive Director and Executive Director.
b) Shortlist and interview at least three candidates from each of the two eligible countries in the rotation system for the posts of Alternate Executive Director.
c) Through the Constituency Chairperson, transmit the results of the interview to all constituency Governors for consideration and approval.
Administrative
d) To review, where necessary, the relationship between Executive Director and the Alternate Executive Director and make appropriate recommendations to all Governors.
e) To exercise oversight functions over the Constituency Executive Director and to maintain regular and effective communication with them and hold him/her accountable at all times.
f) To provide effective guidance and give political and moral support to Executive Director in the normal conduct of their work.
g) To review, from time to time, as appropriate, and in any case every five years, the Constituency working rules, guidelines, procedures and memorandum of understandings (MOUs) and recommend modifications for improvement for maximum efficiency and quality and effectiveness of Constituency representation and overall operations.
h) To review, deliberate upon and make appropriate recommendations to constituency Governors on, any other matters that may from time to time be proposed by the Chairman or by any Governor.
Considerations for Policy Dialogue by Governors
i) To review and comment on proposed agenda issues for discussion at the African Working Party and recommend, on behalf of the Constituency, any appropriate modifications.
j) To hold meetings as regularly as practicable, (if possible prior to any regular or extra-ordinary constituency meetings, IMFC and DC, AU and G8 Summits or any other top level meetings) but in any case not less than two meetings in a year, to deliberate on policy and other related matters and to brief and where necessary, make appropriate recommendations to the Governors.
k) To explore how best to enhance collaboration with Governors in the other sub-Saharan African constituency and where and when necessary with Foreign Ministries in our capitals, on economic matters of mutual interest to our constituencies in particular, and to developing countries in general, especially in order to improve policy coordination and adoption of common national, regional and continental position on issues.
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l) To explore how best to encourage regular policy dialogue between Governors in the constituency on issues concerning the BWIs and the global agenda.
Meetings and Decisions
a) The Chairman of the Panel in consultation with other members of the Panel shall determine the venue and time of meetings;
b) The quorum for any meeting shall be a simple majority;
c) Decisions shall be by consensus. However, in the event of a stalemate, decisions shall be by majority of votes on the basis of one member one vote, where the Chairman has a casting vote. .
d) The Panel in its discretion, may invite other relevant parties to attend its meetings;
e) These terms of reference may from time to time be reviewed or modified by the Governors, at their discretion.
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ANNEX III. SELECTION PROCEDURE AND TIMETABLEAlternate Executive Directors (and Executive Directors)
a) By mid-January of the election year, the Executive Director in the World Bank shall send a joint letter inviting the two eligible countries to nominate at least three candidates each to be interviewed by the panel
b) By mid-March of the election year, the Executive Director receive and circulate all nominations to the Panel members;
c) By end-April of the election year, the Panel shall invite candidates for interview;
d) By end-June, the Constituency Chairperson circulates the results of the interviews to all Governors and invites Governors to consider and approve;
e) By mid-August the Constituency Chairperson shall communicate names of the successful candidate to the Governors; successful candidate shall be informed through the nominating countries.
f) In September of the election year, during the Bank/Fund annual meetings, the successful candidate shall be presented to the Governors at the constituency meeting to be formally endorsed by the Constituency at the time of the election of Executive Directors.
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ANNEX IV. EXPENSES RELATED TO THE PANEL MEETINGS AND CANDIDATES INTERVIEW
a) Travel expenses to and from selection and other meetings of the Panel shall be borne by the members themselves.
b) Travel expenses of candidates to and from interview and other trips shall be borne by their nominating countries.
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ANNEX V. RESPONSIBILITIES OF AN EXECUTIVE DIRECTOR(The responsibilities of an Alternate Executive Director follow from those of the Executive Director)
Responsibilities as stipulated by the Articles of Agreement of the BWIs (Bank/Fund) (under Article XII, section 3 (a),(e) and (i))
1. With other Executive Directors in the Executive Board and under the Chairmanship of the President, shall be responsible for conducting the business of the BWIs, and for this purpose shall exercise all the powers delegated to it by the Board Governors.
2. Appoint an Alternate Executive Director, with full powers to act for the Executive Director when he/she is not present.
3. The ED shall be entitled to cast votes on behalf of the members that elected him/her.
Management of the Office of Executive Director (OED)
4. Provide strategic vision of the Office of Executive Director on the full range of BWIs policies, constituency countries, operational and administrative matters and other relevant issues.
5. Recruit professional staff for the OED in line with the constituency rules and regulations.
6. Organization, management and supervision of the staff and work in the Office of Executive Director
Representational role in the BWIs
7. Preparation, participation and effective articulation of the voice of constituency member countries in the Executive Boards, Executive Board Committees, in meetings with BWIs management and at other fora,
8. Interact with Management and staff of the BWls to derive maximum benefits for constituency member countries
9. Maintain regular contacts with country authorities, including through regular reporting, and field visits to better appreciate issues and challenges first hand so as to improve effectiveness in representation;
10. Advise member countries on their rights and obligations related to their membership in the BWIs;
11. Participate in domestic, regional and international forums hosted by constituency member countries.
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12. Assist and advise country authorities in their negotiations with management and staff of the BWIs;
13. Ensure close collaboration with sister offices in the BWIs to ensure coherence and effectiveness in representation;
14. Maintain close collaboration with other African Executive Director's offices to strengthen the voice of Africa on issues and in all fora;
15. Maintain close collaboration with research and other regional institutions dealing with issues affecting countries.
16. Pursue and maintain close ties with Executive Directors representing developing countries (G1 l) to strengthen the voice of developing countries in general and to secure support for constituency member countries when needed;
17. Maintain cordial relationships with other Executive Directors in general, including the G8 to galvanize consensus around issues affecting members in our constituency, in Africa and developing countries
Constituency responsibilities
18. Undertake constituency related duties, including as instructed by the Constituency Chair, Constituency Panel and the Constituency as a whole;
19. Provide advice and relevant information to member countries representing the constituency in the BWIs committees to facilitate and strengthen effectiveness in representation.
20. Serve as secretariat and coordinating center for the Constituency Panel and other constituency committees and meetings.
21. Advise and prepare the policy agenda to be discussed by Governors in constituency meetings
Other responsibilities
22. Provide advice and relevant information and participate in the organization of the African Working Party and Caucus meetings
23. Encourage travel to the constituency and region by Executive Directors from other regions to deepen understanding of issues affecting constituency members