ADDITIONAL CONDITIONS OF CONTRACT FOR SOIL INVESTIGATIONS AT NATIONAL PHYSICAL LABORATORY

NEW DELHI

1.0 The following Additional Conditions of Contract shall be read in conjunction with General Conditions of Contract. If there are any provisions in these Additional Conditions of Contract, which are at variance with the provisions of General Conditions of Contract, the provisions in these Additional Conditions of Contract shall take precedence.

2.0 GENERAL INFORMATIONS

Contract Documents

The Conditions of Contract, the Bill of Quantities and the Drawings shall be read in conjunction with this Specification and matters referred to or shown or described in any of the former are not necessarily repeated in the latter.

3. 0 Scope of Contract

The work consists of borings, and drilling holes as shown in the drawing including laboratory testing. The work which will be carried out under the direction and supervision of the Engineer, are for the purpose of ascertaining the profiles and engineering properties of the soils and rock, if any, in the project areas.

4. 0 Drawings

Locations of Boreholes are shown in the enclosed drawings.

5.0 Extent of the Investigation

(a) 5 nos. of boreholes are proposed to be carried out at locations marked in the drawing. The boreholes are to be sunk to a level as specified or into hard rock as specified and directed by the Engineer. These locations are likely to be changed during execution of field work.

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(b) Standard penetration tests are to be conducted inside each borehole as specified.

(c) Laboratory tests on the soil, water and rock samples are to be carried out and a detailed report submitted as laid down in this specification.

6. Setting out of the Works

The Contractor shall be responsible for the setting out of the position of borehole, as per drawings/ instructions.

7. Particulars of the Site

The Site of Works is located at NPL Campus, New Delhi – 110012. Information regarding the Site may be obtained by the Tenderer independently

from the Engineer.

8. Access to the Site

Prior approval of the Employer/Engineer for working at the Site and using the access routes thereto shall be obtained by the Contractor before commencing work.

9. Contractor's Working Area

Contractor will be allotted a suitable, working area near the Site of works by the Employer. The Contractor shall make his own arrangements at his own cost for providing his Site office and other facilities.

10. Transport to the Site

The Contractor shall be responsible for the provision of all necessary transport, whether for personnel, plant, stores, equipment or samples.

11. Night Work

No night work is normally permitted unless otherwise approved by the Engineer. All necessary precautionary arrangements for working at night, if permitted, shall be made by the Contractor to the satisfaction of the Engineer.

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12. Areas Available for the Works

All necessary arrangements shall be made by the Contractor with the Employer/Engineer with regard to entry and use of a suitable working area to accommodate the contractor's temporary site office, stores, etc. No labour will be allowed to stay within the Site and the Contractor will have to operate with his labour residing outside the Site, unless otherwise permitted in writing by the Engineer. The Contractor shall carry out all negotiations/ arrange all temporary wayleaves and deal with any claims for compensation which may arise out of the normal use of an access to the working areas by the Contractor. The limits of each working area and wayleave will be indicated to the Contractor by the Engineer and the Contractor shall confine Ills activities to the areas thus indicated.

The Contractor shall not use any portion of the Site for any purpose not connected with the Works unless prior written permission has been obtained from the Engineer.

The Contractor shall exercise every care in gaining access to the various working areas and in setting up and operating his plant so as to avoid damage to property.

If instructed by the Engineer, the contractor shall remove any plant, etc. or other obstruction within his control, promptly and at his own expense.

The Contractor shall keep all plant, equipment, materials and the areas of the site in reasonably good order and tidy to the satisfaction of the Engineer throughout the course of the Works. Upon completion of his operations in any working area, the Contractor shall fill in, plug and consolidate the boreholes, remove all arisings and make good any damage caused by his operations at his own expense and to the satisfaction of the Engineer.

13. Personnel and Supervision

The Contractor is to supply suitable personnel to conduct the subsoil investigation and such personnel are to be skilled in the work required by the Contract. The work is to be done under the proper supervision of supervisors fully qualified in their respective duties with regard to making borings, taking

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samples, identifying soils/rocks and carrying out tests on soils/rocks at site and in the laboratory.

In addition, the Contractor shall maintain at site a representative who will be in overall charge of the works and who shall be thoroughly versed in all aspects of boring and drilling, sampling and the field testing work specified herein. The contractor shall engage qualified experienced engineers/ geologists with relevant experience for this work at the site. Detailed bio-data of the personnel proposed to be deployed should be submitted with the tender.

14. Supply of Water and Electric Power

The Contractor shall make his own arrangements for the supply of water and electric power at his own cost.

A. BORING & SAMPLING

15. Boring

Boring shall be carried out in accordance with the provisions of 1S:1892-1979 with shell and auger equipment. The boreholes shall have a minimum diameter of 150 mm and shall be suitably lined throughout. The toe of the lining shall at no time be more than 1.0m above the level to which the material has been removed from the borehole.

Before taking any undisturbed samples or making any in situ test, the lining shall be carried down to the bottom of the borehole.

Auger of proper size shall be used in soft. to firm clays and silts to avoid suction. The use of shell only be restricted to moderately stiff to hard clays and sandy strata below water table. The use of a chisel bit shall be permitted only in boulder or rock formation or through local obstructions, etc.

Uncased boreholes may be permitted only upto a depth where the sides of the hole can stand unsupported. In case side falls or squeezing is noticed, steps shall be taken immediately to stabilize the sides of the borehole by casing pipes as directed by the Engineer. Bentonite slurry may be permitted to stabilize the borehole as directed by the Engineer.

Wash boring or any similar methods of boring, employing a water jet and/or a

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percussion bit may be permitted by the Engineer in case boring and sufficient progress becomes impossible considering the sub-soil condition.

No water shall be added while boring through cohesive soils and cohesionless soils above the water table. While boring through cohesionless soil below water table, water level in the casing shall always be maintained at or above the water table.

The cutting brought up by the auger, shell or the cutting shoe of the split-spoon or undisturbed sampler shall be carefully examined and the soil description duly recorded after performing field identification tests.

After completion of the boring at any borehole, a borelog shall be prepared in an approved proforma or as per IS:1892-1979 and submitted to the Engineer in duplicate. After observing the position of the water table, backfilling of the borehole shall be carried out in an approved manner as directed by the Engineer.

16. Disturbed Samples

Disturbed samples shall be taken from borehole cuttings, split spoon sampler and cutting edge of undisturbed sampler for clarification tests at the site in duplicate. The samples should be taken at 1.0m interval or at every identifiable change of strata, whichever is met earlier to give a reliable record of the variations in the conditions of the scils. If sent to the laboratory for testing or handed over to the Engineer in airtight container for the purpose of record.

17. Undisturbed Samples

Undisturbed samples shall be taken from the boreholes at the following intervals or at every identifiable change of strata whichever is met earlier:

0 to 5m at 1.5m intervals Below 5m at 3m intervals (Distances being measured below the existing ground/bed level).

In case of sandy strata, the intervals of sampling shall be suitably increased. Sampling procedures and samplers for if-covering undisturbed samples shall normally conform to IS:2132 (latest edition) unless otherwise specified and directed by the Engineer.

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In the case of cohesive deposits, undisturbed samples shall be taken by an open tube sampler or a piston sampler. The size of the sampler should be such that a sample having a minimum size of 100mm diameter and 300mm long can be recovered. The sampler shall be pushed strictly by hand or by jacking in soft to firm deposit and no hammering shall be allowed. Where this is not possible the sampler may be driven by the blows of a monkey having sufficient weight. Area ratio of all samplers shall be limited to 10% for soft to firm cohesive deposit and use of thick walled samplers may be permitted in case of deposits having very high consistency, subject to the approval of the Engineer. Recovery ratio shall be observed and reported in the borelogs, for every sample. The samples shall be sealed, packed and properly labelled and transported to the laboratory as laid down in IS:2132. The Cop and bottom of a sample must be indicated clearly on the sample tube to facilitate the laboratory testing in proper orientation as as specified by the Engineer.

18. Despatch of Samples

Samples shall be despatched to the laboratory as soon as possible after being obtained and shall not be allowed to accumulate on site. If it appears to the Engineer that there is a danger of samples deteriorating through further storage, the Contractor shall despatch such samples as soon as directed by the Engineer.

19. Standard Penetration Test

Standard Penetration Test (SPT) shall be conducted as per IS:2l31 at the following intervals or at every identifiable change of strata, whichever is met earlier.

0 to 20m at 1.5m intervals

Below 20m at 3m interval

(Distances being measured below the existing ground/bed level).

The driving of the split-spoon shall be terminated only when no. of blows is greater than 100 per 30 cms. of penetration. The test shall be conducted after driving the- casing to the bottom of the borehole and after cleaning it.

20. Field Dry Density Test

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Field Day Density tests shall be carried out as per IS:2720 - Part XXVIII. These tests are to be conducted at selected locations after removing top 0.3m of soil. Approximately 10 kg of disturbed samples shall be collected from the test locations after conducting the tests. The disturbed samples shall be tested for natural moisture content and standard proctor density to determine maximum dry density and optimum moisture content. The disturbed soil samples shall also be tested for Liquid and Plastic limit and grain size analysis.

21. Daily Boring & Drilling Report

Complete record of boring and drilling shall be submitted along with drill observers remarks as per the proforma in Annexure 4 for all tile boreholes.

C. LABORATORY TESTS

22. General

Laboratory tests shall be carried out in consultation with the Engineer and as per IS:2720 (relevant parts). For this purpose a list of all undisturbed samples and core samples collected from each borehole/core drill shall be submitted to the Engineer with records of complete core-logging and in-situ tests in duplicate. One of the copies shall be returned to the Contractor indicating the tests to be conducted. The results of all tests shall be submitted in the proforma shown in the Annexures along with relevant graphs, etc.

23. Preparation of Test Specimens:

Preparation of test specimens for the various tests shall be carried out as per the procedures laid down in the various relevant IS Codes.

In case of soft to firm cohesive undisturbed soil samples, test samples for all types of shear tests shall be prepared strictly by hand trimming or soil lathe. Care shall be taken against bending of soil samples at the time of horizontal ejection of the samples from the sampling tubes. Samples shall be ejected' from the sampling tubes in the same direction of travel in which the samples entered the sampling tubes.

Similarly test specimens for consolidation tests shall also be prepared to the required size by hand trimming only and the ring of the consolidation apparatus

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shall be inserted by pressing gently with the hands and carefully removing the material around the ring. In no case shall the ring be forced into the soil. Great care shall be taken during the trimming of the sample from the top and the bottom of the ring. The Test specimen shall be prepared in the same orientation and that of the actual strata so that the laboratory test load compresses the soil in die same direction relative to the soil strata as the applied load in the field.

24. Unconfined Compression Test

Unconfined compression test shall be carried out as per 1S:2720 (Part X). The test shall be conducted both on natural and remoulded soil samples. Remoulded specimen shall be prepared by tlie dynamic method of compact ion.

Each unconfined compression test (Natural or Remoulded) shall comprise tests on a minimum of three soil specimens not less than 38mm diameter and a height to diameter ratio of 2, together with the determination of natural moisture content and density. The water content of the specimen. The test results shall be observed and reported as per the standard practice. The tenderer shall quote in the bill of quantities for each confined compression test to include for all the above mentioned items.

25. Triaxial Test

Triaxial tests shall be conducted on the undisturbed samples selected by the Engineer. These tests shall be conducted as per IS:2720 (Pt.XI,XII). Each test shall be conducted on a minimum of three specimens tested at different cell pressures (0.5, 1.0 and 1.5 kg/cm2). The moisture content before and after the test and the density of each specimen shall be determined. The rate inserted in the bill of quantities for the triaxial compression test by the tender shall include for all the above items.

The stress-strain diagrams as well as the Mohr circle envelopes shall be included in the report.

26. Consolidation Test

Consolidation tests shall be conducted on undisturbed samples selected by the Engineer. The co-efficient of consolidation (Cv), the coefficient of volume compressibility (rnv) and compression index (Cc) and the coefficient of permeability (k) shall be determined and reported.

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The loading on the test specimens shall be applied in the following stages:

0, 0.1, 0.25, 0.5, 3.0, 1.0, 2.0, 4.0, 8.0 kg/cm2.

Unloading of the test specimens shall be done in suitable stages.

27. Chemical analysis

Chemical analysis of soil and water samples shall be carried out for pH value, sulphate content (SO.), calcium content (Ca) Chloride content (Cl) and total dissolved solids in water.

28. Indian Standard Light Compaction test shall be carried out on Disturbed samples as per IS:2720 (Part VII) to determine moisture density relation and maximum dry density and optimum moisture content shall be reported. The samples for compaction test shall be collected at locations directed by the Engineer and from 0.3m depth below ground level by excavating a suitable size pit.

29. Laboratory CBR Test shall be carried out as per IS:2720 (Part XVI). The sample shall be compacted at optimum moisture content and tested on 4 days soaked samples. The compaction shall be done as per IS. Light Compaction or as directed by the Engineer.

30. On completion of each borehole, three copies of a preliminary borehole log shall be submitted to file Engineer together with cine set of the disturbed samples taken in the borehole.

The preliminary report on logging shall show:

(i) Ground level referred to the available bench or reference mark at site.

(ii) The locations of holes where boring/core drilling operation carried out on a plan.

(iii) The preliminary description of each stratum, joint pattern, rock mass pattern, RQD etc.

(iv) The thickness of each stratum with the boundaries.

(v) The position, type and identification of each sample and site test.

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(vi) Any site test results available.

(vii) The levels at which each separate ground water level is first encountered at which it comes to rest (standing water level).

31. Detailed Report

On completion of all field and laboratory testing, a detailed report shall be prepared and submitted to the Engineer. The report shall include (but not by way of limitation) :-

(a) A plan showing the position of all holes where boring/core drilling operation are carried out.

(b) A description of the procedures of investigation and testing employed.

(c) Detailed borelogs, subsoil sections in different directions, laboratory and field tests results both in tabular as well as in graphical form, snowing variations of each of the soil properties with depths in each holes bored/ drilled.

(d) The stress-strain diagrams as well as Mohr circle envelopes for unconfined compression tests, triaxial tests and crushing strength of rock sample.

(e) Modulus of Elasticity calculated from the crushing strength of rock.

(f) ‘e' vs. log 'p', sett]ement vs. log 't' plots depending upon the shape of the plot to determine the co efficient of consolidation 'Cv' and time for 90% and 100% consolidation.

(g) Coefficient of volume decrease (mV) and coefficients of permeability and compression index (Cc) shall be determined and reported. Pro-consolidation pressure shall be determined for each test and shall be taken into consideration in recommending the anticipated settlement alongwith the time to achieve the same.

(h) Recommendation regarding the allowable bearing capacity of soil, the anticipated settlement of the open foundations, i.e. spread footing and raft foundation.

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(i) Recommendations regarding pile foundations if any, depth of founding, load carrying capacity and settlement of single and pile group, and a discussion or the driving sequence and spacing of piles, group action, negative skin friction on piles shall also be included in the Report with detailed calculatn and reference to IS & IRC codes.

(j) Any other information of special significance encountered during the investigations and likely to have adhering on the design and construction of foundations.

31.0 Time Schedule & Completion Time

The time of completion of the site work including mobilization shall not exceed 8 days. The final report shall be submitted within 7 days of completion of the Site work. The total time to complete whole assignment is 15 days from the date of issue of Letter of Intent.

32.0 Payment Terms

32.1 On completion of fieldwork and approval of drawings/documents by competent authority, 90% (Nineteen percent) of the value of work done shall be paid on verification of the same by Project Incharge of EPI,

32.2 Balance 10% shall be released within three months from the date of completion of entire work.

32.3 The statutory deductions such as income tax, sales tax, VAT or any other taxes & duties etc. shall be made from the payment released to the survey agency from time to time. The above taxes & duties are deemed to be included in the Agency’s price and nothing extra shall be payable to the agency in this regard.

32.4 The service tax and cess, if applicable, on the subject work shall be reimbursed to the Agency on submission of proof of depositing the same with Statutory Authority.

32.5 Security Deposit Cum Performance Guarantee

Within 10 (ten) days from the date of issue of letter of Intent or within such extended time as may be granted by EPI in writing, the Contractor shall submit to EPI a Security Deposit cum Performance Bank Guarantee in the form of Demand Draft or a Bank Guarantee in EPI’s format, from any Nationalized Bank / Scheduled Bank equivalent to 5% (five percent only) of the Contract Value for the due and proper execution of the contract. This bank guarantee shall remain valid up to 90 (ninety) days after completion of job.

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In case the Contractor fails to submit the Security Deposit cum Performance Guarantee of the requisite amount within the stipulated period or extended period, letter of intent will stand withdrawn and EMD of Contractor shall be forfeited.

33.0 Compensation for delay

In case tenderer fails to complete the work within the stipulated completion time, the tenderer shall without prejudice to any other right or remedy of EPI on account of such breach, pay compensation @ 1% per week of delay subject to a limit of 5% of the value of work order. The compensation shall be levied provided the delays are solely attributable to the tenderer. The rates quoted shall remain firm till completion of the work including any extension thereof no compensation shall be considered to the tenderer in the event of extension of completion period is granted to the tenderer for reasons attributable or not attributable to the tenderer whatsoever.

34.0 RESPONSIBILITY FOR ACCURACY OF PROJECT PROPOSALS :

The Soil Investigation Agency shall be responsible for the accuracy of the data collected, and the drawings prepared by him as a part of the project. He shall indemnify the EPI & client against any inaccuracies in the work, which might surface out at the time of implementation of the project. In such cases Soil Investigation Agency will be responsible to correct the drawings including Re-Investigation, investigations as required at his own cost.

35.0 Arbritration

There shall be no Arbitration Clause for this Contract except between Central Public Sector Undertakings inter se / Government of India Departments / Ministries as mentioned in the Clause No. 76.2 below:-

35.1 Clause no.76.2 ARBITRATION BETWEEN CENTRAL PUBLIC SECTOR ENTERPRISES INTER SE / GOVERNMENT OF INDIA DEPARTMENTS / MINISTRIES

I) In the event of any dispute or difference relating to the interpretation and application of the provisions of the contract, such dispute or difference shall be referred by either party to the arbitration as per the instructions (Office Memorandum / Circulars) issued by Govt. of India from time to time with regard to arbitration between one Government Department and another one Government Department and a Public Sector Enterprise and Public Sector Enterprise inter se.

II) Subject to any amendment that may be carried out by the Government of

India from time to time, the procedure to be followed in the arbitration shall be as is contained in D.O. No. DPE/4/(10)/2001-PMA-GL-I dated 22.01.2004 of Department of Public Enterprises, Ministry of Heavy

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Industries and Public Enterprises, Govt. of India or any modification issued in this regard.

36.0 JURISDICTION

The Courts in Delhi / New Delhi alone will have jurisdiction to deal with all matters arising from the Contract, to the exclusion of all other courts.

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ENGINEERING PROJECTS (INDIA) LIMITED(A Govt. of India Enterprise)

INSTRUCTIONS TO TENDERERS

1.0 MODE OF SUBMISSIONThe tender is to be submitted in two separate sealed covers marked as under :

ENVELOPE-1 :-

This ENVELOPE shall contain the following :

i) Earnest Money Deposit as per clause 2.0 of ‘Instructions to Tenderers’ (ITT).ii) Letter of Undertaking for un-conditional acceptance of the tender conditions as per

proforma given in ITT.iii) Pre-Qualification Documents and Credentials as per clause 19.0 of ITT.iv) Volume-I (ITT, General Conditions of Contract),

Volume-II (Notice Inviting Tender, Additional Conditions of Contract, Specifications, Drawings) and Corrigendum/ Addendum, if any, duly filled in, signed and stamped on each page by tenderer. Cutting or over-writing, if any, shall be signed and stamped by the person signing the tender. All pro-forma forming part of tender documents shall be filled in, signed and stamped by the tenderer.

v) Copy of power of attorney / partnership deed, duly attested by Notary Public authorizing the person who signs the tender.

vi) Any other information as required to be submitted along-with the tender.

This envelope shall be marked as :

ENVELOPE-1 “TECHNO-COMMERCIAL BID” FOR (Name of work as mentioned in “Notice Inviting Tender”)

NIT No. : __________________________________DUE ON : __________________________________FROM : (Name of the Contractor)

ENVELOPE – 2 :-

This ENVELOPE shall contain only the Volume-III comprising of PRICE-BID.

This envelope shall be marked as :

ENVELOPE-2 : ‘PRICE-BID’ FOR (Name of Work as mentioned in“Notice Inviting Tender”)

NIT No. : __________________________________DUE ON : __________________________________FROM : (Name of the Contractor)

Both the envelopes / packets shall be individually sealed and kept in an outer envelope marked as :

TENDER FOR (Name of Work as mentioned in “Notice Inviting Tender”)NIT No. : __________________________________DUE ON : __________________________________FROM : (Name of the Contractor)

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The outer envelope shall be duly sealed and shall be delivered at place of submission of tender by the date and time fixed for receipt of tender as mentioned in “Notice Inviting Tender”. The tenders received after the date and time of tender receipt shall not be considered and shall be returned to the tenderer unopened. EPI shall not be responsible for any postal or other delays, whatsoever and tenderer should take care to ensure the submission of tender at place of receipt of tender by due date and time fixed for tender receipt. All the envelopes shall be addressed to the authority who has invited the tender as mentioned in “Notice Inviting Tender”.

1.1 First the Envelope-1 of the tenderer shall be opened. Tenderers who unconditionally accept the tender conditions, deposit the required Earnest Money and whose Techno-Commercial Bid along with PQ Documents is found suitable shall be considered for the opening of their Price Bid and Envelope-2 of such tenderers shall only be opened. The tenders not accompanied by requisite Earnest Money and / or not conveying un-conditional acceptance of tender conditions or whose Techno-Commercial Bid and PQ Documents are not found suitable, shall be rejected and such tenderer shall not be allowed to attend Price Bid opening i.e. opening of Envelope-2.

1.2 Once the tenderer has given an unconditional acceptance to the tender conditions in its entirety, he is not permitted to put any remark(s) / condition(s) (except unconditional rebate on price, if any) in / along with the ‘Price-Bid’ /tender.

1.3 In case the condition 1.2 mentioned above is found violated at any time after opening of tender, the tender shall be summarily rejected and EPI shall, without prejudice to any other right or remedy, be at liberty to forfeit the full said Earnest Money absolutely.

2.0 EARNEST MONEY DEPOSIT

Earnest Money Deposit of amount as mentioned in “NIT/ITT/Memorandum” to “Form of Tender” required to be submitted alongwith the tender shall be in the form of Demand Draft payable at place as mentioned in “NIT/ITT” in favour of EPI Limited from any Nationalized / Scheduled Bank or in the form of Bank Guarantee from any Nationalized / Scheduled Bank in enclosed format. The EMD Bank Guarantee shall be valid for a minimum period of 150 (One Hundred Fifty) days from last day of submission of Tender. The EMD shall be governed by Clause 7.0 of General Conditions of Contract.

3.0 EPI reserves the right to reject any or all the tenders in part or full without assigning any reason whatsoever thereof. EPI does not bind themselves to accept the lowest tender. EPI reserves the right to award the work to a single party or to split the work amongst two or more parties as deemed necessary without assigning any reason thereof. The Contractor is bound to accept the portion of work as offered by EPI after split up at the quoted / negotiated rates.

4.1 FOR ITEM RATE TENDERS

4.1.1 The tenderers should quote the rates for items tendered by them in figures as well as in words and the amounts in figures only. The amount for each item should be worked out and the requisite totals and page totals given.

4.1.2 All corrections/cuttings should be signed by the tenderer. Each page of the tender should be signed by the tenderer. In the event of discrepancy between rate in figures and words the rate quoted in words shall be treated as correct. In case there is discrepancy between rate and amount worked out, the rate quoted shall be taken as correct and not the amount.

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4.1.3 Price shall be entered against each item in Bill of Quantities where quantities or LS (lump-sump) has been mentioned. The cost of item against which theContractor has failed to enter a rate or price shall be deemed to be covered by rates and prices of other items in the Bill of Quantities and no payment shall be made for the quantities executed for items against which rate has not been quoted by Contractor. No rate is to be quoted against items for which no quantity is given. However, the Contractor has to quote rate against “LS” items.

4.2 FOR PERCENTAGE RATE TENDERS

4.2.1. In case of Percentage Rate Tenders, tenderer shall fill up in the Schedule / Bill of Quantities, percentage Below/Above/Par (in figures as well as in words) to total estimated cost given in Schedule / Bill of Quantities, he will be willing to execute the work. The tenderer should quote a unique single percentage plus / minus over the total estimated amount given in schedule / bill of quantities. In case more than one schedule is given, stipulating quoting of separate percentages (plus or minus) over the estimated amount of each schedule, the tenderer can quote separate percentages for each such schedule. Under no circumstances, tenderer is allowed to quote separate percentages for individual items, trades or group of items. In case tenderer quotes separate percentages for individual items, trades or group of items instead of to the total amount of schedule(s), the tender shall be rejected and earnest money of the tenderer shall be forfeited in totality.

4.2.2 In case of Percentage Rate Tenders, the tenderer shall also work out the total amount of his offer after adding percentage (plus or minus) over the total schedule amount and the same should be written in figures as well as in words in such a way that no interpolation is possible.

4.2.3 In case of Percentage Rate Tenders, only percentage quoted shall be considered. Any tender containing item rates is liable to be rejected. Percentage quoted by the tenderer in Percentage Rate Tender shall be accurately filled in figures and words. All corrections/cuttings should be signed by the tenderer. Each page of the tender should be signed by the tenderer. In the event of discrepancy between percentage rate in figures and words, the percentage rate quoted in words shall be treated as correct. In case there is discrepancy between percentage rate and amount worked out the percentage rate quoted shall be taken as correct and not the amount. For any other discrepancy, the decision of Tender Scrutiny Committee of EPI shall be final & binding on the tenderer including rejection of Tender and forfeiture of EMD.

5.0 The tenders shall be strictly as per the conditions of contract. Tenders with any additional condition(s)/modification(s) shall be rejected.

6.0 The witnesses to the Tender / Contract Agreement shall be other than the tenderer / tenderers competing for this work and must indicate full name, address, status/occupation with dated signatures.

7.0 The acceptance of tender will rest with EPI. Tenders in which any of the prescribed conditions are not fulfilled or found incomplete in any respect are liable to be rejected.

8.0 Canvassing whether directly or indirectly in connection with tenders is strictly prohibited and the tenders submitted by the Contractors who resort to canvassing will be liable to rejection.

9.0 On acceptance of tender, the name of the accredited representative(s) of the Contractor who would be responsible for taking instructions from Engineer-in-Charge or its

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authorised representative shall be intimated by the Contractor with in 07 days of issue date of telegram / letter / telex / fax of Intent by EPI.

10.0 The tenderer shall not be permitted to tender for works if his near relative is posted as an Assistant Manager or any higher ranks in the concerned Regional Office of EPI. The Contractor shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any of the officers in EPI. Any breach of this condition by the tenderer would render him liable to the withdrawal of the work awarded to him and forfeiture of Earnest Money and Security Deposit. This may also debar the Contractor from tendering for future works under EPI.

11.0 No employee of EPI of the rank of Assistant Manager and above is allowed to work as a or as an employee of a Contractor having interest in EPI for a period of two years after his retirement/relief from the service of EPI, without the prior permission of EPI in writing. This contract is liable to be cancelled if either the Contractor or any of his employee is found at any time to be such a person who had not obtained the permission of EPI as aforesaid before submission of the tender or engagement in the Contractor’s service.

12.0 The time of completion of the entire work, as contained in contract shall be as mentioned in “Memorandum” to “Form of Tender”, which shall be reckoned from the 10th day from issue of the Letter / Telex / Telegram / Fax of Intent by the EPI.

13.0 The tender award, execution and completion of work shall be governed by tender documents consisting of (but not limited to) Letter of Intent / Letter of work Order, Bill of Quantities, Additional Conditions of Contract, General Conditions of Contract,

Specifications, Drawings, etc. The tenderers shall be deemed to have gone through the various conditions and clauses of the tender and visited the site and satisfied itself with site conditions including sub-soil water conditions, topography of the land, drainage and accessibility etc. or any other condition which in the opinion of Contractor will affect his price / rates before quoting their rates. No claim whatsoever against the foregoing shall be entertained by EPI.

14.0 The drawings given with the tender documents are TENDER DRAWINGS and are indicative only.

15.0 Transfer of bid documents purchased by one intending bidder to another is not permissible.

16.0 Tenders must be duly signed with date and sealed. An attested copy of power of attorney/affidavit/Board Resolution executed as under shall accompany the ‘Tender Documents’.

a) In case of Sole Proprietorship, an affidavit of Sole Proprietorship and if the tender is signed by any other person Power of Attorney by the Sole Proprietor in favour

of signatory.

b) In case of Partnership firm, if tender is not signed by all the partners, Power of Attorney in favour of the Partner/person signing the tender/documents by

all the partners authorizing him to sign the tender/documents.

c) In case of Company, copy of the Board Resolution authorizing the signatoryto sign on behalf of the Company.

17.0 Tenders with following discrepancies are liable for rejection:-

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a) Tenders with over-written or erased rates, percentages, amounts or rates, percentages not written in both figures and words.

b) Tender that is incomplete, ambiguous, and not accompanied by the documents asked for or submitted without EMD or with inadequate EMD.

c) Tender received after specified date/time whether due to postal or other delays.

d) Tender in respect of which canvassing in any form is resorted to by the tenderer whatsoever.

e) If the tenderer deliberately gives wrong information in his tender or resorts to unfair methods in creating circumstances for the acceptance of his

tender, EPI reserves the right to reject such tender at any stage.

18.0 Submission of a tender by the tenderer implies that he has read the complete contract documents and has made himself aware of the scope, terms & conditions and specifications of the work to be done and of conditions at which stores, tools, plant, etc. will be issued to him by EPI (if any), local conditions and political situations and other factors having bearing on the execution of the works. No claim of Contractor whatsoever, within the purview of this clause, shall be entertained at any stage of the project.

19.0 Tenderer shall submit the following documents along with their tenders in the firstenvelope ( Techno-Commercial Bid) :-

a) List of works executed during the last 5 years indicating name of the client,value, date of start and completion.

b) List of works under execution indicating name of the client, Total Contract Value, Value of balance work in hand, date of start and completion.

c) Details of similar works executed.

d) Copy of latest income-tax returns filed along with PAN.

e) Details of manpower available.

f) Details of equipments, tools and plant available.

g) Credentials and completion certificates.

i) Copy of letters of registration with various authorities like CPWD, State PWD,MES and Public Sector Undertakings, etc.

j) Any other document as stipulated above and in “Tender Documents’

20. Purchase Preference may be granted to the Central Public Sector Enterprises as per the applicable guidelines in force in this regard issued by the Government of India.

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LETTER OF UNDERTAKING

(TO BE ENCLOSED IN ENVELOPE-1 ALONGWITH EMD)

ENGINEERING PROJECTS (INDIA) LIMITED(Address of submission as mentioned in “Notice Inviting Tender”)

REF. : TENDER FOR (Name of Work as mentioned in “NoticeInviting Tender”)

NIT No. : ___________________________________

Sir,

UNDERTAKING FOR ACCEPTANCE OF TENDER CONDITIONS

1. The Tender Documents for the work as mentioned in “Memorandum” to “Form of Tender” have been issued to me / us by ENGINEERING PROJECTS (INDIA) LIMITED and I / We hereby unconditionally accept the tender conditions and Tender Documents in its entirety for the above work.

2. The contents of clause 1.2 and 1.3 of the Tender Documents (Instructions to Tenderers) have been noted wherein it is clarified that after unconditionally accepting the tender conditions in its entirety, it is not permissible to put any remark(s) / condition(s) (except unconditional rebate on price, if any) in the ‘Price-Bid’ enclosed in “Envelope-2” and the same has been followed in the present case. In case this provision of the Tender is found violated at any time after opening “Envelope-2”, I / We agree that my/our tender shall be summarily rejected and EPI shall, without prejudice to any other right or remedy be at liberty to forfeit the full said Earnest Money absolutely.

3. The required Earnest Money for this work is enclosed herewith.

Yours faithfully,

(Signature of the Tenderer) Seal of Tenderer

Dated :___________________

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