accounts entries distribution

Accounts entries for Inventory module

S.No. Process Name

1 Miscellaneous Receipt2 Miscellaneous Issue3 Sub-Inventory Transfer4 Inter-Org Transfer5 Move Order Issue6 Move Order Transfer7 Physical Inventory

1. Miscellaneous Receipt

Step I

S.No. Type of Item General Account Entry Debit

1 Item

End of 1st Process

2. Miscellaneous Issue

Step I


1 Item 4000

End of 2nd Process

3. Sub-Inventory Transfer

Step I


1 Item 1000

Note: These account entries will be created for the source sub-inventory. No account entries will be created for the destination sub-inventory

End of 3rd Process

4. Inter-Org Transfer

Transfer of material from S60 Inventory Org to S02 WIP Organization

Step I Shipping Inventory Org : S60


1 Item 1000

Step II Receiving Inventory Org : S02


1 Item 1000

End of 4th Process

5. Move Order Issue

Step I


1 Item 1000

End of 5th Process

6. Move Order Transfer

Step I


1 Item 1000

End of 6th Process

7. Physical Inventory - Excess

Step I


1 Item 1000

End of 7th Process

Note : If the actual quantity is less than the system quantity the above entry will be reversed after launching the adjustments

Note: All the above accouting entries can be transferred to the General Ledger periodically [daily / weekly / monthly /…]

1. Miscellaneous Receipt

Credit System Entry A/c code defaults from Module

Material A/c (45190) Organization material account Inventory

To Charge A/c (45199)

2. Miscellaneous Issue


Charge A/c (45199) Inventory

1000 To Material A/c (45190) Organization material account

Defined in header level in Misc. transaction form

Defined in header level in Misc. transaction form

3. Sub-Inventory Transfer


Material A/c (45190) Sub-Inventory material account Inventory

1000 To Material A/c (45190) Sub-Inventory material account

Note: These account entries will be created for the source sub-inventory. No account entries will be created for the destination sub-inventory

4. Inter-Org Transfer


45198 Inventory



45193 Material account of S02 WIP org Inventory

1000 45197

5. Move Order Issue


Inter-Org receivable a/c defined in shipping network

Inter-Org payable a/c defined in shipping network

Material A/c (45190) Inventory


6. Move Order Transfer


Material A/c (45190) Sub-Inventory material account Inventory


7. Physical Inventory - Excess


Inventory


Note : If the actual quantity is less than the system quantity the above entry will be reversed after launching the adjustments

Note: All the above accouting entries can be transferred to the General Ledger periodically [daily / weekly / monthly /…]

Defined in header level in Move Order transaction form

Inventory Adjustment A/c (XXXXX)

Defined in Launch Adjustments form

Time of Creation Oracle Process

Misc. receipt form is saved

Time of Creation

Misc. Issue form is saved

Time of Creation

Sub-Inventory form is saved

Time of Creation

Inter-Org transfer form is saved

Time of Creation

Inter-Org transfer form is saved

Time of Creation

Move Order issue is transacted

Time of Creation

Move Order transfer is transacted

Time of Creation

After launch adjustments concurrent request is completed.

Accounts entries for Purchasing module

S.No. Process Name

1 Standard PO (Services) to Supplier Invoice 2 Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing Method : Direct3 Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Method : Direct/Standard/ Inspect4 Purchase Returns to Debit Memo5 Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Period End6 Expense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receipt / Period End7 Inventory Accrual (Inventory Asset Item) Transfer to GL Period End

1. Standard PO (Services) to Supplier Invoice

Step I On raising Purchase Order

S.No. Type of Item General Account Entry Debit Credit

1 Expense

Step II On raising receipt


1 Expense

Step III On raising Supplier Invoice

1 Expense Charge A/c 1000

To Liability A/c 1000

End of 1st Process

2. Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing Method : Direct



No Entry



1 Inventory Expense Item Printing & Stationery a/c 1000

To Liability a/c 1000

2 Inventory Expense Item 1000

1000



1000

End of 2nd Process

3. Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Method : Direct/Standard/ Inspect



No Entry



1 Inventory Asset Item Material a/c 1000

To Liability a/c 1000

2 Inventory Asset Item 1000

1000



1000

End of 3rd Process

4. Purchase Returns to Debit Memo

Step I After return of the Material to Vendor


1 Inventory Asset Item Supplier a/c 1000

To Material a/c 1000

Step II 2 Inventory Asset Item 10001000



1000

End of 4th Process

5. Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Period End

Step I Create a PO for Expense Item


Expense Item


1000

1000

Note: 1 The above entry will be transferred to GL on running the Receipt Accruals module at each period end.Note: 2 Reverse the accrual entry generated as per above on the first day of the following period

End of 5th Process

6. Expense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receipt / Period End




1000

Step II 2 Inventory Expense Item 1000

1000



1000

End of 6th Process

7. Inventory Accrual (Inventory Asset Item) Transfer to GL Period End




1000

Step II 2 Inventory Asset Item 1000

1000



1000

End of 7th Process

Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing Method : DirectStandard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Method : Direct/Standard/ Inspect

Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Period EndExpense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receipt / Period EndInventory Accrual (Inventory Asset Item) Transfer to GL Period End

1. Standard PO (Services) to Supplier Invoice

Oracle System Entry A/c code defaults from Module

No Entry


No Entry

Charge A/c (45198) Payables

To Liability A/c (31122)

Item definition-Purchasing(tab)-Expense AccountFinacial Options - Accounting tab - GL Option

2. Standard PO (Expense / Inventory Expense Item) to Supplier Invoice - Receipt Routing Method : Direct



Receiving Options form Purchasing


Receiving Options form

Payables


3. Standard PO (Inventory Asset Item) to Supplier Invoice - Receipt Routing Method : Direct/Standard/ Inspect

Receiving Inventory A/c (45192)

To Expense AP Accrual A/c (31190)

Org Parameters - Other Accounts (tab) - Receiving Accounts block

To Receiving Inventory A/c (45192)

Expense AP Accrual A/c (31190)


Finacial Options - Accounting tab - GL Option






Payables


4. Purchase Returns to Debit Memo



To Inventory AP Accrual A/c (31190)



Inventory AP Accrual A/c (31190)



Purchasing


Organization material account InventoryTo Material A/c (45190) Receiving Options form

Liability A/c (31122)

Payables

5. Expense Receipt Accruals (Expense Item) Transfer to GL At Receipt / Period End


Item A/c (45199) Item Definition - Purchasing(tab) Purchasing

Purchasing Options

The above entry will be transferred to GL on running the Receipt Accruals module at each period end.Reverse the accrual entry generated as per above on the first day of the following period








To Expense AP Accrual (31191)

6. Expense Receipt Accruals (Inventory Expense Item) Transfer to GL At Receipt / Period End



Charge A/c (45199) Organization material account Inventory


Payables


7. Inventory Accrual (Inventory Asset Item) Transfer to GL Period End













Payables










After creating Supplier Invoice and Accounted to be done.



After receipt of Goods




After receipt of Goods GL Transfer process from Inv



Automatically created in GL


Anil Kumar R V

Accounts entries for Order Management module

S.No. Process Name

1 Sales Order to Customer Invoice

2 RMA - (Return Material Authorization) to Credit Memo in Receivables

3 Dropshipment ( Inventory, PO, OM, AP and AR)

4 RMA - Dropshipment

1. Sales Order to Customer Invoice

Step I Sales Order Creation


1 Inventory Asset Item COGS A/c 1000

To Inventory A/c 1000

1 A Service Item Not Applicable

Step II Creation of Invoice in Receivables

2 All Items Receivables A/c 1100

To Revenue A/c 1000

To Tax A/c 100

To Freight 0

End of 1st Process

2. RMA - (Return Material Authorization) to Credit Memo in Receivables

Step I Sales Order Creation

Anil Kumar R V

S.No. Type of Item General Account Entry

1 Inventory Asset Item Inventory A/c 1000

To COGS A/c 1000

1 A Service Item Not Applicable

Step II Creation of Credit Memo in Receivables

2 All Items Tax A/c 100

Freight A/c 0

Revenue A/c 1000

To Receivables A/c 1100

End of 2nd Process

3. Dropshipment ( Inventory, PO, OM, AP and AR)

Step I On raising requisition -


No Entry

Step II On raising PO


No Entry

Step III On raising receipt (GRN) Receipt Routing Method: Direct / Standard



Accounting policy specific 1000

Anil Kumar R V

2 1000

1000

Step IV On raising Supplier Invoice


3 Material A/c 1000

To Liability A/c 1000

Step V On raising Customer Invoice


4 Receivables A/c 1400

To Revenue/ Sales A/c 1200

To Tax A/c 200

End of 3rd Process

4. RMA - Dropshipment ( Inventory, PO, OM, AP and AR)

Step I On raising receipt (GRN) Receipt Routing Method: Direct / Standard


1 Inventory Asset Item Accounting policy specific 1000

1000

2 1000

Anil Kumar R V

1000

Step II Automatically creates Debit Memo in Payables


3 Liability A/c 1000

To Material A/c 1000

Step III On raising Credit Memo to Customer


4 Revenue/ Sales A/c 1200

Tax A/c 200

To Receivables A/c 1400

End of 4th Process

Anil Kumar R V

RMA - (Return Material Authorization) to Credit Memo in Receivables

1. Sales Order to Customer Invoice


COGS A/c (61011) Organization COGS account Inventory

To Inventory A/c (45190) Organization Material account

No Entry

Receivables A/c (45210) AR Transaction Type Receivables

To Revenue A/c (52005) AR Transaction Type

To Tax A/c (31618) AR Transaction Type

To Freight (NA) AR Transaction Type

2. RMA - (Return Material Authorization) to Credit Memo in Receivables

Anil Kumar R V


Inventory A/c (45190) Organization Material account Inventory

To COGS A/c (61011) Organization COGS account

No Entry

Tax A/c (31618) AR Transaction Type Receivables

Freight A/c (NA) AR Transaction Type

Revenue A/c (52005) AR Transaction Type

To Receivables A/c (45210) AR Transaction Type

3. Dropshipment ( Inventory, PO, OM, AP and AR)


Purchasing


Purchasing


Inventory Clearing A/c (45197) Receiving Options form Purchasing



Anil Kumar R V

COGS A/c (61011) Sub-Inventory Expense Account Inventory

To Inventory Clearing A/c (45197) Receiving Options form


Inventory AP Accrual A/c (31192) Payables



Receivables A/c (45210) AR Transaction type Receivables

To Revenue/ Sales A/c (52005) AR Transaction type

To Tax A/c (31618) AR Transaction type

4. RMA - Dropshipment ( Inventory, PO, OM, AP and AR)


Inventory AP Accrual A/c (31192) Purchasing

To Inventory Clearing A/c (45197) Receiving Options form

Inventory Clearing A/c (45197) Receiving Options form Inventory




Anil Kumar R V

To COGS A/c (61011) Sub-Inventory Expense Account


Liability A/c (31122) Payables


Revenue/ Sales A/c (52005) AR Transaction type Receivables

Tax A/c (31618) AR Transaction type

To Receivables A/c (45210) AR Transaction type




Anil Kumar R V


After shipping the Goods

After running AutoInvoice program

Anil Kumar R V



After running AutoInvoice program




After receipt of Goods in Logical Sub-Inv

Entries are automatically generated in GL after saving GRN form.

Anil Kumar R V


GL transfer has to be done



After running AutoInvoice Master Program





Entries are automatically generated in GL after saving GRN form.

Anil Kumar R V

GL transfer has to be done



After running AutoInvoice Master Program


accounts entries distribution

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