accounting on excel

8/2/2019 Accounting on EXCEL

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YASSIR MOHAMMAD JAMIL DERBAS YASSIR MOHAMMAD JAMIL DERBAS YASSIR MOHAMMAD JAMIL DERBAS YASSIR MOHAMMAD JAMIL DERBAS

Birthday on, Dec 12Birthday on, Dec 12Birthday on, Dec 12Birthday on, Dec 12thththth , 1984, 1984, 1984, 1984

Accounting; Al Al-Bayt University

Graduated on June, 2008

[email protected]

(+962) 799 201 393

Authored on August 8, 2008



IN THE NAME OF ALLAH IN THE NAME OF ALLAH IN THE NAME OF ALLAH IN THE NAME OF ALLAH,,,,

MOST GRACIOUS MOST GRACIOUS MOST GRACIOUS MOST GRACIOUS,,,, MOST MERCIFUL MOST MERCIFUL MOST MERCIFUL MOST MERCIFUL Introduction:

In the beginning I want to thankful my Teachers in Al Al-Bayt University in Jordan who learned me, and Ihope to be a good Student as they are wishing.

In order to meet the technology in the world, wehave to learn how to work on EXCEL, its found to easy ourwork alternative a manual work, I will explain the mostused function in EXCEL, and the function that we need itto do our work.

As a MICROSOFT said: the people who using EXCEL they are using 5% of it, there are 95% unused, by theway EXCEL derived from EXCELLENT, and I authored /

designed this simple Electronic book, not by my feeling inconsciousness, but by my feeling in responsibility.

As I will explain some of EXCEL Petty to understandand to do our work faster.

I wish to you a useful education on EXCEL with me.

YaSsIr DeRbAs YaSsIr DeRbAs YaSsIr DeRbAs YaSsIr DeRbAs



In the beginning to easy the explanation let us tolearn the EXCEL fundamental.

* How to run EXCEL Program:

Follow this: Start >>> Programs >>> MS Office >>> EXCEL. OR Start >>> Run >>> EXCEL.

* When you want to do any function you have to do:

1 – Insert >>> Function (from tools bar) OR Press2 – Select the category.

3 – Select the function that you want to use it.4 – Write your FORMULA then press OK.

* There are many of numbers in use, and if you want todo your function more than one time, it will take a longtime, so you have to do like:

>>> here we found theresult for first cell, put the square on the cell that youfound the result then put the mouse serrate on the squaretill it be like cross then push the cross to down till last cell

that you want to show it's result.

* If you want to write the function in your hands, it has tocontain of: = >>> function >>> ( >>> cells >>> )

It's the simple rules of EXCEL using.



In the beginning I will insert the most function used,the fundamental of EXCEL.

Let us define the fundamental function like :

SUM & MIN & MAX & AVERAGE All of its functions have the same principle, I will

explain one of it, and the others same all same all.

SUMThis use to sum group of numbers like :

>>> Here I found all, as you see it'seasy there are no reasons to across it through.

FORMULA >>> =SUM(the rage) >>> =SUM(B2:B8)

The others just change SUM to what you want to do.



( 1 ) COUNT:

This Function to tell us How much of cell has no a Value.

e.g: there are 4 months have a Wages but there is onehas no Value, just see the Picture

>>> Feb month has nowages, there are just 3 months.

FORMULA >>> =COUNT(the range) >>>

=COUNT(B1:B4)

( 2 ) IF:

This to choose EXCEL to write 2 or more sentencesaccording a condition you specifies it.

e.g: we have 3 names of Student we will find witch onepass OR Fail suggest the pass mark is 100 % just followthe picture



>>> We do not know who passor who fail and to do this, just press on Function Button

to show this

>>> In ( Logical_test ) write B2>50 & in ( Value_if_true ) write PASS & in( Value_if_false ) write FAIL .To get on this result

>>> In this example Amani & Leena are passed this mean, her mark above 50 andcause Rasha down of 50 she is Fail

FORMULA >>> =IF(the condition,"First Result","secondresult"). >>> =IF(B2>50,"PASS","FAIL").

( 3 ) COUNTIF:

It is like IF but not exactly, it's used to give thenumber of cells that agree with specific condition.



e.g: there are 5 Students having different marks and wewant to know witch one of them agree with the condition.

>>> We want to know how many of students got a mark above 60, there are 2 just.

FORMULA >>> =COUNTIF(the range,"Condition") >>> =COUNTIF(B2:B11,"<60")

( 4 ) ROUND:

When we sum group of numbers sometimes thereare decimal number this function approximate thenumber.

e.g: there are 5 marks to students and we found the Average to them mark with decimal.

>>> As we see the average is 74.6we want the genuine number to get on this result we usethis function .



FORMULA >>> =ROUND(the cell, digit number) >>>=ROUND(B8,0)

Not : we put 0 because we want number without decimal, and if we write this FORMULA the result will be 74 .



( 1 ) FV:

It's shortcut for Future Value , we use this tocompute the future value to Investment .

e.g: if we have data for loan, we want to know how muchof the Payment in the ending time.

>>> As we see the Accrued Payment equal 6.689$ , how can we get on thisresult ?

>>> 1- Interest/ Rate& 2- number of months & 3- the Payment .

FORMULA >>> =FV(Interest,Months,Payment) >>> =FV(B1,B2,B3)



( 2 ) IPMT:

It's shortcut for Investment Payment, we can use it

when we want to know the value of interest for Loanthrough specific time.

e.g: if we have data for loan we want to know how muchthe interest value.

>>> The Interest Value is 183$ ,to write this function you'll find like that

>>> 1- Interest inMonth & 2- Period & 3- Number of Period & 4- Payment

Value .

FORMULA >>> =IPMT(Interest,Months,Period,Loan)>>> =IPMT(B1,B2,B3,B4)

( 3 ) NPER:

It's shortcut for Number of Period, its use to find thenumber of monthly payments for loan .



e.g: if we have data for loan and we want to find theMonthly Payments .

>>> There are 9 Payments forloan .

FORMULA >>> =NPER(Interest,Monthly Payments,Loan)>>> =NPER(B1,B2,B3)

( 4 ) PMT:

It's shortcut for Payment , to find the MonthlyPayments for Loan we use this FORMULA.

e.g: return to previous example we know the monthlypayments are 310 , but we want to find it by EXCEL .

>>> As we see, we got the

same Result in the previous example the Monthly

Payments were 310$ , and here we got the same result .

FORMULA >>> =PMT(Interest,Payments,Loan) >>> =PMT(B1,B4,B3)



( 5 ) PV:

It's shortcut for Present Value, if we want to know

the Present Value for an Investment (Loan) we can usethis equality.

e.g: return to the previous example we know the Loan Value is 3200 $ but we want to find it by EXCEL .

>>> We got the same result ,in the previous example the Loan value was 3200$ andhere is.

FORMULA >>> =PV(Interest,Payments,MonthlyPayments) >>> =PV(B1,B4,B5)

( 6 ) RATE:

We learned how to find the PV, PMT, NPER … etc)but here we're will learn how to find the Interest ( Rate ).

e.g: return to previous example we have the wanted databut we don’t have the Rate , how can I get it ?



>>> It's the same result.

FORMULA >>> =RATE(Payments,MonthlyPayments,Loan) >>> =RATE(B4,B5,B6)

NOT: Number of Parts must to be in minus

( 7 ) NPV:

It's shortcut for Net Present Value, its use to knowwhat the value is for your money after specific time, if youwant to understand what the Net Present Value mean is.

You have revision some book.

e.g: what is the NPV for 5000$ after 3 years if the interestwas 7%?

>>> The NPV is 4.081, and if you

compute it manual by this rule: NPV= Future Value / ( 1+Interest)^3, when you show the NPV function like this



>>> as you seeif you want the NPV after 2 years you have to put theamount in VALUE 2 … etc)

FORMULA >>> =NPV(Interest,,,number of year) >>> =NPV(B1,,,B2)

( 8 ) IRR:

It's shortcut for Internal Rate of Return, we can use it when we have a project, and we want to know if it will

be successful, to compute the interest you have to use it,if you have a project it's cost is 1000$ and you will get1200$ after one year the IRR will be after one year 20%it's easy you can compute it manual, but if you have likethis example:

e.g: you have a project cost of investment is 1000$, itgives you returns 500$, 400$, 300$, from first year to

third year, then the project will end, find the IRR?



>>> After calculating, the IRR is10.7%, the amount in the beginning must to be in minus.

FORMULA >>> =IRR(the Range) >>> =IRR(B2:B5)

( 9 ) DB:

It's shortcut for Declining Balance, we use it thedepreciation for an asset.

e.g: if you have data for an asset, compute thedepreciation of it.

>>> It's done.

FORMULA >>> =DB(Cost,Salvage,Life,Period) >>> =DB(B2,B3,B4,B5)

( 10 ) DDB:

It's shortcut for Double Declining Balance, its use tocompute the depreciation for an asset but by anther way.



year 3 … etc) in finally the accumulated depreciation mustto be ( Cost – Salvage ) 30.000$.

FORMULA >>> =SYD(Cost,Salvage,Life,Year) >>>=SYD(B1,B2,B3,B4)

( 12 ) SLN:

It's shortcut for Straight Line, in this method thedepreciation is fixed, the depreciation in first year must to

be like in last year, to compute the depreciation manuallylike that:

(Cost – Salvage) / Life

e.g: returns to previous example find the depreciation, buthere in this method no Period; because the depreciation inall years same all.

>>> As we see the depreciation is6.000$, in each year it must to be 6.000$, in the finallysum of depreciation must to be Cost – Salvage, therefore,6.000 * 5 = 30.000

FORMULA >>> =SLN(Cost,Salvage,Life) >>>=SLN(B1,B2,B3)



( 13 ) VDB:

It's shortcut for Variable Declining Balance, we are

learned many method to compute the depreciation, in thismethod we can compute the depreciation in method wespecify it, or we can compute the depreciation betweenperiod that we want it; like the depreciation betweenfourth month – tenth month.

e.g: we have data for an asset (Car) its data like that:Cost: 21.000$ Salvage: 1.000$ Life: 6

We want to calculate the depreciation for it in differentways.

There are many ways I'm gonna explain the principle of that function

>>> You will get likethis picture:

1 – Cost2 – Salvage3 – Life; as we said we can compute the depreciation in

witch period we want, there are many cases like:

A – If you want to compute the depreciation for first day,put the life then * numbers of days in year 365, theequality will be 6*365



B – If you want to compute the depreciation for firstmonth, put the life then * numbers of months in year 12,the equality will be 6*12

C – If you want to compute the depreciation for first year, just put the life without this * In A & B & C cases;4 (Start_Period) must to be 05 (End_Period ) must to be 1

For more understand look

D – If we want to compute the depreciation betweenspecify months

1 – Cost2 – Salvage3 – Life * 124 – The month that we want to compute the depreciation

from it5 – The month that we want to end the depreciation

If we want to compute the depreciation from Fourthmonth to Tenth month the formula will be=VDB(Cost,Salvage,Life*12,4,10)=VDB(21.000,1000,6*12,4,10)



( 1 ) AND:

Return TRUE if all of agent agree with the condition ,FALSE if one of agent did not agree with the condition .

e.g: we're have Revenue for 3 Years, for 4 Companies,and we want to know witch one, its revenue was (in 3

years) above 500$ M, if so we'll get TRUE , else FALSE.

>>> look at the

result you will find the XXX Company Fail in the condition ,because on 1991 its revenue was 450$ M , it's did notagree with our condition.

FORMULA >>> =AND(First Phrase,Second Phrase,… etc)>>> =AND(B3>=500,C3>=500,D3>=500)

( 2 ) OR:

Return TRUE if was one of agent or more agree withthe condition , return FALSE if was all of agent did notagree with the condition.



e.g: return to previous example we want to know witchCompany Fail, witch Pass.

>>> Ourcondition is, Witch Company its revenue in all years didnot agree with our condition? We defined the revenue is500$ M, XXX company Fail FALSE because all revenue wasless of 500$ M, but BMW Pass despite its revenue on 1992was 200$ M its did not agree with our condition.

FORMULA >>> =OR(First Phrase,Second Phrase,… etc)>>> =OR(B3>=500,C3>=500,D3>=500)

( 3 ) NOT:

It's Vica Verse of agent, return TRUE if the conditionwas FALSE, and return FALSE if the condition was TRUE.

e.g: return to previous example but the revenue for 1year, and we want to know witch company its revenueopposite of our condition ( 500$ M ).

>>> look wedefined the condition is, witch company its revenue more



than 500$ M , if so type FALSE, else type TRUE,MICROSOFT & NOKIA companies their revenue more than500$ M so, EXCEL typed FALSE despite of its agree withthe condition, and XXX & BMW companies their revenueless than the condition so EXCEL typed TRUE.

FORMULA >>> =NOT(Condition) >>> =NOT(B3>=500)



( 1 ) LEN :

If we have a text on EXCEL and we want to knowhow much of characters in it , we have to use thisfunction to know .

e.g: Find the numbers of the characters in the text , if we

have this Sentence Yassir Mohammad Jamil Derbas

>>> Its contains of 36characters .

FORMULA >>> =LEN(the Text) >>> =LEN(A2)

NOT: in this function, EXCEL calculates the Spaces.

( 2 ) LOWER :

When we find text wrote in a big letters , you wantto convert it to small you'll use this function .

e.g: in EXCEL wrote YASSIR MOHAMMAD DERBAS ,

convert it to small letters .



>>> It's converting when

we used the lower function.

FORMULA >>> =LOWER(the Text) >>> =LOWER(A1)

NOT : support the English Language only.

( 3 ) UPPER:

It's the Vica Verse of LOWER.

e.g: in EXCEL wrote yassir mohammad derbas convert it to

big letters .

>>> it's converting to bigletters.

FORMULA >>> =UPPER(the Text) >>> =UPPER(A1)


( 4 ) PROPER :

We can use it to convert the first letter from eachword to big letter.



e.g: we have this text graduated from al al-bayt university

convert the first letter to big.

>>> look atthe first letter , you'll find it's a big.

FORMULA >>> =PROPER(the Text) >>> =PROPER(A1)


( 5 ) REPT:

It's shortcut for Repeat , we can use it when wewant to repeat letter, sentence OR word more than onetime .

e.g: we want to repeat the word GOD more than one,

how can we do it?

>>> In this example wewere repeat the word 7 times.

FORMULA >>> =REPT(cell,repeat times) >>>=REPT(A1,7)



( 6 ) CONCATENATE:

We use to merge groups of cells together.

e.g: Merge the cells together if you have this Sentence :NO & GOD & BUT & ALLAH.

>>> As you see we weremerged 4 cells in one.

FORMULA >>> =CONCATENATE(first text;secondtext…etc) >>> =CONCATENATE(A1,B1,C1,D1)



Here, in this functions there are much of function , I willinsert the most using in accounting.

( 1 ) ABS:

It's shortcut for Absolute, when we have a minusnumber , we want to convert it to positive number we can

use it .

e.g: if you have a minus numbers convert it to positivenumbers .

>>> Its converted .

FORMULA >>> =ABS(Cell) >>> =ABS(A1:A4)

( 2 ) COUNTIF:

It's using to give us the numbers of cells that agreewith the mentioned criteria.NOT: You'll find this function in Statistical Function.

e.g: find the numbers of student whom got on a mark above 65.



>>> Amani & Yassir & Israa hadgot on a mark above 65 , there are agree with the criteria.

FORMULA >>> =COUNTIF(Cells,"criteria") >>> =COUNTIF(B2:B8,">65")

( 3 ) INT:

It's shortcut for Integer, int use to ignore the

numbers witch after the point , by other meaning tochange the decimal numbers to integer numbers .

e.g: change the decimal numbers to integer numbers.

>>> In the A1 cell the number that

after the point is 2659 when we used it the numbersignored .

FORMULA >>> =INT(cell) >>> =INT(A1)



( 4 ) SUMIF:

It's using : to sum the second rang if the condition

agreed in the first rang , else the result will be ZERO.

e.g: we have 7 marks , sum the second range if the sumof first range above 510.

>>> in this example the mentionedorder is, if (A1:A7) less than 510 sum the range (B1:B7) ,if you summed the first range the result will be 508, soEXCEL will sum the second range because the first rangedon’t agree with condition ( less than 510 ).

FORMULA >>> =SUMIF(first range,"condition",secondrange) >>> =SUMIF(A1:A7,"<510",B1:B7)

( 5 ) ROUNDUP:

We use to near the numbers to nearest of mentionednumbers of digit.

e.g: if you have group of numbers with decimal , near it todigit .



>>> look the number in cell

A1 is 500.236978 we were near it to 2 decimal .

FORMULA >>> =ROUNDUP(Cell,digit) >>> =ROUNDUP(A1,2)

( 6 ) PRODUCT:

It's used to give the beat to group of numbers .

e.g: find the beat of multi numbers .

>>> If you beat this numbers youwill get the result 6000.

FORMULA >>> =PRODUCT(number 1,number 2,… etc)>>> =PRODUCT(A1,A2,A3)

( 7 ) TRUNC:

It's shortcut for Truncates, its use when we want todelete some of decimal.

e.g: near the numbers to digit .



>>> It's done

FORMULA >>> =TRUNC(cell 1,digit) >>> =TRUNC(A1,0)



GOAL SEEK:

What is the goal seek? The goal seek is: (I'll choosethe Income Statement to explain it), to know if you wantto great your Profit what the mount of taxes are? OR if you want to less your Sales how much of the Purchasesmust to be? There are much example, for moreinformation You can see the goal seek by Press F1 thenwrite goal seek, you will get on some result.

We have Income Statement



Find:1 – If we want to great the Gross Profit to 600.500, howmuch of Beginning Inventory must be?

In tools bar : Tools >>> goal seek >>> (you'll get on)

1 – Put the aim cell (Gross Profit)2 – Put the mount (Value)3 – Put the cell that you want to change it (BeginningInventory)

The Beginning Inventory will be 122.500.

2 – If we want to make the Profit before taxes to become700.000 , how much of other loss?

Apply it, the solution must be other loss = 30.000



FILTER:

If you have a much of numbers, counts, data …etc)

and you want to see a specific thing its easy when aFiltering found, see this

There are more than it but it's a sample, there are muchdata if you want to see the Contractor count only, how?Go to : Data >>> Filter >>> Auto Filter

You will get a combo box like in the picture press on itthen choose the count that you want to see it lonely like:



>>> Then you'll see theContractor account lonely like:



VALIDATION:

We can use it when we want to fulfill the column or

row accord with a condition or criteria that we specify it,for example: if you want to enter names in a column, thename must to be more than 2 letters you have to use it.

Just let us see how can we use it practical.

Suppose, you want to enter names for students with themmarks, the conditions are

The names have to be more than 2 Letters, and the markshave to be more than 50, the student who failed, his mark won't insert his mark, just see the picture

As you see when you put the serrate mouse then pressthe column will be shade.

Then follow: Data >>> Validation then you will see likethis



1 – Put here the sort of data that you want to enter it inthe column like text, numbers, decimal …etc)

2 – Choose from here your condition, like if you want setthe condition in the column the name must to be morethan 2 letters, OR the name must to be between 2-5letters, OR the name must to be less than 4 Letters …etc)

3 – Put the number of the letters that you specify it in thesecond step.

Then press Input Message to get on this



1 – Write the column title like: Name, Marks, Mount… etc)

2 – Write here the message that will show when the cellwill be active.

Then press Error Alert to see this

1 – Write the column title like: Name, Marks, Mount… etc)

2 – Write the message that will show if you Enter dataversus the condition witch you specify it, for example if you wrote this message

Sorry, the cell did not accept name less 2 lettersWhen you enter name less than 2 letters the messagethat wrote it will be show like

A – If you choose it you can not write name less than 2letters so, you have to Retry or Cancel.



B – When you choose it you will get on like this picture

There are 3 choices Yes, No, Cancel, if you pressed Yesyou can complete

C – it's like B nearly so, you will get on this

That is all but if you want to delete the Validation justShad the column that you want to delete the Validation onit then follow: Data >>> Validation then press on Clear allButton.



SUBTOTAL:

Excel can automatically calculate subtotal and grand

total values, when you insert automatic subtotals, Exceloutlines the list so that you can display and hide the detailrows for each subtotal.

To insert subtotals, you first sort your list so that therows you want to subtotal are grouped together. You canthen calculate subtotals for any column that containsnumbers.

For more clarification I will insert a simple example, if we have goods, we were sold it through year, to know thesales for specific goods we have to use a SUBTOTALfunction, we can use subtotal by specific functions likeSUM & Average …etc).

To insert a subtotal follow: Data >>> Subtotal to see

this picture

We will choose the goods because it our studding, choosethe function to show the subtotal, lastly choose the



column that you want to do to it a subtotal then press OK to see

As we see there are 4 goods were sold, and there are 2control agents, when the data be show press on it tohide the data, it's the vica Verse of .

There are 3 levels to organize the worksheet1 – to see the Grand total only.2 – to see the subtotal for each group.

3 – to see all subtotal.

To remove the subtotal press on Clear all.

For more information Press F1 in Excel the write subtotal.



EXCEL PETTY:

Here we want to explain some of EXCEL petty

(Luxury), to easy our work, like:

We use it when we want to put a Border in cell justchoose the form you want, as you can draw the border by

you, like it's like an active cell.

It's to increase the indent, by other meaning, when

you write in cell the words are like

if you press on the same bottomyou will get the space like

It's versus

It's to decrease the decimal, if you have number withdecimal like 564.125789 when you press on the bottom ineach of press one number will be disappear.

It's versus

to specify the currency to be Dolls

In EXCEL the letters in English, the letters star fromLeft to Right, press on the same bottom to change fromRight to Left

When we want to merge cells together we have topress on this bottom



It's to organize the data Descending like (E, D, C, B, A)

It's verse (A, B, C, D, E)

It's so important; by it you can do some of functionsautomatically

If you have cells its format are various, you want tomake all of the cells same all same all, you can use it, justactive the cell that you want to make the other cells like itthen press on the bottom then shade the unformat cells to

be like others, like : we have many cells look

>>> active the cell (TRUE)Then press on the bottom then shade the others cells



Sure, there are more than this in MS EXCEL, but Iwill enough in this.

As I hope you were useful in this simple E-Book,learn other in it by yourself, Good Luck.

With my Love and regards to every one who usedthis book.

YaSsIr DeRbAs YaSsIr DeRbAs YaSsIr DeRbAs YaSsIr DeRbAs



YASSIR DERBAS E-Mail : [email protected]

Tel : +962 799 201 393

Objectives:

To find a job where I can develop my skills and abilities, in

addition to give the organization that I work for the greatest

competitive advantage, and to be a key player in achieving the

organization strategic objectives.

Personal Data:

Name : Yassir Mohammed Jamil Derbas.

Birthday : Dec 12th, 1984.

Nationality : Jordanian.

Educational Experience:

Bachelor Degree on Accounting, Al-Al Bayt University;

June 2008, Grading: Good.

Skills :

Computer Skills: MS Office application (Word, Excel, Power

Point) in addition to Internet Skills.

As I designed E-Book called ACCOUNTING ON EXCEL

Professional Windows User.

Language Skills:

o Arabic - Native Language.

o English - Very Good.

o German - Good.

Hobbies and Interests:

accounting on excel

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