a utomated c otton r eporting s ystem

Automated Cotton Reporting SystemAutomated Cotton Reporting System

LSA Training

Washington, DC

July 24 – 26, 2007

LSA Training

Washington, DC

July 24 – 26, 2007

July 2007 New LSA Training 2

RECENT CHANGESRECENT CHANGES

• Field 97 – Five digit transmission number.

• Additional Upfront Edits

• Date/Time Stamp of File

• Loan Transfer Process

• CMA/LSA transmission monitor

• Maximum storage credit caps implemented

• Producer Collection Invoice contains compression charges.


RECENT CHANGESRECENT CHANGES

• CCC-734 Policy for Processing ACRS

Transmission; check status of CCC-734

• Auto release of rejected receipts – (sign up

requested)

• Overall tape processing significantly improved

– allows for released receipts to be sent to the

provider faster

• Timely Error Resolution (15-day deadline)


Password RequirementsPassword Requirements

• NITC Password

– COPS access

– Can use to FTP ACRS files

• ACRS FTP Password, if not using NITC password

• PKWARE SecureZip Password



NITC and ACRS Passwords -

• expire after 30 calendar days

• can be reset by the user in COPS

• revoked after 36 calendar days

• suspended after 90 calendar days

• put on the delete list after 120 calendar days

• deleted after 180 calendar days.


Password Change InstructionsPassword Change Instructions

Initiate an FTP session with NITC using one of the IP addresses. It issuggested that command-line FTP be used to change password ratherthan a GUI FTP package.

Screen Prompt User Entry

C:\WINDOWS> FTP

FTP> OPEN FTP.NITC.USDA.GOV

User (ftp.nitc.usda.gov:(none):) User's NITC user ID

PASSWORDOld password/new password/new password

Using FTP:


Password Change InstructionsPassword Change Instructions

Initiate a Telnet session with NITC using one of the IP addresses.TAB between entries below.

Screen Prompt User Entry

USERID User's NITC user ID

PASSWORD Temporary or old password

NEW PASSWORD New password

NEW PASSWORD New password (press ENTER)

Using Telnet:



SecureZip Passwords -

• reset anytime by the user

• Create a file that contains the new Secure ZIP Pass Phrase. The file should contain one record 250 bytes long. The Pass Phrase can…

– contain a single word, several words, a phrase, special characters, numbers.

– be any length up to 250 characters.

– contain fewer than 250 characters, if it contains fewer than 250 characters, it must be left justified, right filled with spaces.



SecureZip Passwords -

• ZIP and Encrypt the file that contains the new Secure ZIP Password using your old Secure ZIP Password. This will be your Password Change File.

• FTP your Password Change File to the following dataset name at NITC:

– MFO900.CMSPPDT.AC.CMAnnnnn.IZPSWORD (+1)

• Note: nnnnn=Your CMA/LSA Number


NITC Password RequirementsNITC Password Requirements

• Contact Jan DeLancey to obtain NITC user ID and initial password at:

816-926-2638 or [email protected] or

access COPS at www.fsa.usda.gov/cotton and enter as guest user.

• For password problems, contact the FSA Security Office at 816-926-6537.


FTP ConnectionFTP Connection

Step Action

1 Initiate an ACRS FTP session using the following IP addresses: Primary: FTP.NITC.USDA.GOV Secondary: 165.221.4.12 165.221.4.22 165.221.4.32

2 ENTER: USER (local FTP server user name)

3 ENTER: PASS (local FTP server password)


FTP ConnectionFTP Connection

Step Action

IF… THEN enter… 5

Using PKZIP BINARY

6 Upload or download fields as applicable.


Electronic ACRS Input FileElectronic ACRS Input File

• Create GET FILE archive filename: ACRSDATA

• Transmit production filename:

• ACRS Upload Record name options:

‘MFO900.CMSPPDT.AC.CMAnnnnn.IZBLEDTL(+1)’

‘MFO900.CMSPPDT.AC.CMAnnnnn.IZBLEDTL.G0001V00’

‘MFO900.CMSPPDT.AC.CMAnnnnn.IZNADDR(+1)’

‘MFO900.CMSPPDT.AC.CMAnnnnn.IZIRSTRL(+1)’

• AWP Lock-In Trailer name options:

‘MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK(+1)’‘MFO900.CMSPPDT.AC.CMAnnnnn.IZAWPLOK.G0001V00’


PROBLEM CONTACT INSTRUCTIONS

FTP problems transmitting files

National Help Desk @ 800-255-2434

Select "Option 3, Hardware". Explain your FTP problem to the help desk.

ACRS file processing

1. Access COPS at www.fsa.usda.gov/ cotton 2. Contact IPUSO at 816.926.6002

1. Click on File Transmission link under the Reports Tab. 2. Identify yourself as a cotton LSA and provide your EDCOGU** number. Explain your cotton file problem.

Password National Help Desk @ 800-255-2434

Select Option 2

Technical SupportTechnical Support


Electronic ACRS Output FileElectronic ACRS Output File

REPORT TITLE

• ACRS Rejected Bale Report

• ACRS Error Report

• ACRS Transmission Report

• *Approved Warehouse List

• *Warehouse Tariff Rates (Storage Credit Caps)

• *Base Loan Rates

Replace “xxx” with:

• FAILED

• ERRPT

• XMTRPT

Retrieve the following production reports using the data set

format: ‘MF0900.CMSPPDT.AC.CMAnnnnn.OZxxx(+0)’

*This information is now available on the COPS Warehouse function.


ACRS Record DescriptorACRS Record Descriptor

• File is a 450-byte record.

• Data Requirements are in the 21-CN table, pages 4-7 through 4-8.

• Fields 1-97 are regularly used.

• Alpha fields are left justified. (Enter spaces, not nulls,for blank alpha fields.)

• For corrections, complete all money fields, except Net Correction Amount [78], with the accurate amount that should have initially been reported.



Numeric field characteristics:

• right justified

• leading zeros

• decimal points are not recorded

• zeros for blank entries (except on transmission number, field to be filled with spaces)



Numeric field characteristics:

• entries are rounded using only one number out:

– 123448 rounds to 1234, not 1235.

• if designated as a “signed” field, replace the final number with the appropriate alpha character:

– +0 = {

– A - I for 1 - 9

– J - R for negative 1 – 9

– -0 = }


ACRS TRANSACTIONSACRS TRANSACTIONS

Transaction Code

Description

A Loan Advance

D Loan Deficiency Payment

C Cash Redemption

N Certificate Redemption

T Trust Redemption (on advances)

I Ineligible Redemption (on advances)

U Unqualified (on redeemed bales)

F Forfeiture


ACRS Front-End Edits(cause rejected bales)


• File and field format:

• not a duplicate transmission or batch number• alpha fields are alpha; numeric fields are numeric

• EWR validations:

• CCC is the holder on EWR for loans• CCC is not the holder on EWR for LDPs• Office indicator is for a CMA/LSA, not COF (BJ26)

• NO duplicate gin code/tag or warehouse code/receipt in COPS




• Valid crop year

• Valid bale weight (only bales with net weight below 325 pounds are rejected)

• Positive AWP Bale Value, loan principal and LDP amount

• No certificate redemptions or LDPs when AWP is above NALR.

• Correct transaction sequence

• No duplicate transactions


ADDITIONAL UPFRONT EDITSADDITIONAL UPFRONT EDITS

• BJ13 – bale in pending loan transfer

• BJ14 – forfeiture prior maturity date

• BJ15 – storage stop date prior to advance date

• BJ16 - termination transaction code mismatched

• BJ17 – bale is a terminated transfer

• BJ25 – COPS has not received classing from AMS

• BJ26 – bale already downloaded

• B313 – loan advance date prior to ewr holder date

• B318 – loan deficiency/advance date does not match prior transaction


ACRS Front-End ReportsACRS Front-End Reports

Following the front-end edit process, ACRS generates the following reports:

• Transmit Report which provides:

• number of records processed

• authorization code (date/time stamp)

• amount of wire transfer

• Failed Report which lists all rejected bales, if any.


ACRS Batch Edit ProcessACRS Batch Edit Process

• The ACRS batch cycle runs once daily:Monday through Friday, at 8 p.m. CT.

• Bales which have passed the front-end edits are validated primarily for calculation accuracy.

• ACRS generates an Error Report listing all bales with errors that must be corrected and the corresponding error code and description.


FIELD REQUIREMENTS:

[6] Transmission NumberFIELD REQUIREMENTS:

[6] Transmission Number

• Effective June 22, 2007, enter spaces in this field.

• Field 97 should be utilized.


FIELD REQUIREMENTS:

[9] Batch Sequence NumberFIELD REQUIREMENTS:

[9] Batch Sequence Number

• Batch numbering begins with 0001 for each transaction (i.e., A0001, C0001) for new crop year activity.

• Prior crop year redemptions after June 1 continue using the numbering sequence established for that crop year

(i.e., C00322 for CY05 submitted August 2006).

• Duplicate batch numbers for the same transaction (A0003 sent twice) are rejected, except on corrections.


FIELD REQUIREMENTS:

[9] Batch Sequence NumberFIELD REQUIREMENTS:

[9] Batch Sequence Number

• Batches shall contain data for one crop year and one commodity type only.

• Multiple loans can be submitted in the same batch.

• Multiple batches can be sent in the same transmission.


Batches - Areas of ConcernBatches - Areas of Concern

• The only transaction combinations that can be submitted daily without encountering accounting problems or reprocessing are the “A/N and A/C” types.

• All others combinations such as A/T, A/XA, XA/XA, etc., have to be submitted one day apart.

– For example, the A on one day, the T on the next day; the XA on one day and the 2nd XA on the next day

OR

– contact PSCAO to advise them so arrangements can be made to process combination transactions other than “A/N or A/C” types.


FIELD REQUIREMENTS:

[12] Loan/LDP NumberFIELD REQUIREMENTS:

[12] Loan/LDP Number

• Loan/LDP numbering begins with 00001 at the start of each new crop year.

• Numbers continue sequentially through May 31.

• Numbers cannot be changed.

If an entire batch of advances or LDPs are found in error through the upfront process, then the bales must be submitted with a new tape number and new loan number.

• Loans are made up of only one commodity type (ELS or Upland).


FIELD REQUIREMENTS:

[20] Net Bale WeightFIELD REQUIREMENTS:

[20] Net Bale Weight

• Price support loans are made on net bale weights of 325 to 600 pounds.

• If a bale weighs more than 600 pounds, enter the correct net bale weight, but calculate loan principal based on the maximum allowable weight of 600 pounds.

• Bales submitted with a net bale weight less than 325 will be rejected during the front-end edits.


FIELD REQUIREMENTS:

[22 - 28, 95] Classing FieldsFIELD REQUIREMENTS:

[22 - 28, 95] Classing Fields

• Classing is not included on the bale detail record for any transactions.

• Fill all classing fields with zeros.

• ACRS will reject loan/ldp requests when COPS does not have classing from AMS for a bale. (BJ25)

• If classing used by LSA does not match classing in COPS, bale will pass upfront edits but receive a calculation error on the ACRS error report. (B402)


FIELD REQUIREMENTS:

[29] Module NumberFIELD REQUIREMENTS:

[29] Module Number

• Module number on the bale detail record must match that entered on the associated AWP Lock-in Trailer (21-CN, paragraph 248) transmitted before the LDP request.

• The LDP shall be calculated based on the AWP in effect on the trailer date.

• Production evidence of 1 to 20 bales must be submitted for all locked-in modules. Otherwise, modules are subject to liquidated damages.


FIELD REQUIREMENTS:

[32] Document Received/Gin DateFIELD REQUIREMENTS:

[32] Document Received/Gin Date

• For module lock in or ginned cotton LDPs, enter the date of producer request.

• For gin-direct cotton LDPs , enter the date cotton was ginned.

• For loss of BI LDP’s, enter the date BI was lost

• For loans, LSAs shall enter the latter of:

- date documents received from producer- date CCC was made holder of EWR.


FIELD REQUIREMENTS:

[33] Redemption/Forfeiture DateFIELD REQUIREMENTS:

[33] Redemption/Forfeiture Date

• Enter the date of redemption for following transactions:

– “C”

– “N”

– “T”

– “ I”

• Enter the date of the original redemption for “U” transactions.


FIELD REQUIREMENTS:

[33] Redemption/Forfeiture DateFIELD REQUIREMENTS:

[33] Redemption/Forfeiture Date

• Forfeitures must occur on the last day of the loan maturity month

• must enter month end date

• transmission may be sent to ACRS on Friday or Monday when month-end falls on a weekend

• Do not send forfeitures prior to the maturity date - reject in the front end edits (BJ14)


FIELD REQUIREMENTS:

[34] Storage Stop DateFIELD REQUIREMENTS:

[34] Storage Stop Date

• Non-transferred bale

– date of the redemption.

• Unqualified bale

– date recorded on the redemption.

• Other than the redemption or unqualified

– zeroes.


FIELD REQUIREMENTS:

[34] Storage Stop DateFIELD REQUIREMENTS:

[34] Storage Stop Date

• Transferred bale and the 75 calendar day storage indicator is:

– “Y”, then enter the lesser of:

- EWR issue date at the receiving warehouse plus 74 days, minus 2-days fixed transit

period

- redemption date minus 2-day fixed transit

period

– “N”, then enter the redemption date minus 2-day fixed transit period

• Terminated transfer, enter date provided by PSD.


FIELD REQUIREMENTS:

[40] Adjusted Loan RateFIELD REQUIREMENTS:

[40] Adjusted Loan Rate

Warehouse Base Loan Rate

+/- color, grade, staple & leaf

+/- other

+/- uniformity

+/- strength

+/- micronaire

= Adjusted Loan Rate

(field entry)

.5235

+ .0400

- .0390

.0000

- .0110

+ 0025

.5160

516{

Upland Cotton Calculation:


FIELD REQUIREMENTS:

[40] Adjusted Loan RateFIELD REQUIREMENTS:

[40] Adjusted Loan Rate

color, grade & staple

+/- leaf

+/- micronaire

+/- strength

= Adjusted Loan Rate

(field entry)

.7905

- .0450

- .0980

- .0750

.5725

572E

ELS Cotton Calculation:


FIELD REQUIREMENTS:

[41] Loan PrincipalFIELD REQUIREMENTS:

[41] Loan Principal

Net Bale Weight

x Adjust Loan Rate [40]

= Loan Principal

(field entry)

500

x .5160

258.00

2580{

Entry is used for loan advances and redemptions.


FIELD REQUIREMENTS:

[56] Principal + InterestFIELD REQUIREMENTS:

[56] Principal + Interest

Step Action Example

1 Loan Principal [41] x Interest Rate [55] for first loan month (round to 4 decimal places)

258.00 x.02625 6.7725

2 Step 1 result 365 = Daily Interest Rate (round to 4 decimal places)

6.7725 365

.0185547 .0186

3 Redemption Date [33] (Julian for 12/31/04) - Advance Date [31] (Julian for 10/4/04) x Daily Interest Rate (step 2) = Interest owed (round to 2 decimal places)

366 -278

88 x .0186 1.6368 = 1.64

Calculating P+I with One Loan Interest Rate:


FIELD REQUIREMENTS:



Step Action Example 4 Loan Principal [41]

x CCC's January 1 Interest Rate (round to 4 decimal places)

258.00 x.02375 6.1275

5 Step 1 result 365 = Daily Interest Rate (round to 4 decimal places)

6.1275 365

.016787 .0168

6 Redemption Date [33] (Julian for 4/6/05) - January 1 (Julian) x Daily Interest Rate (Step 2) = Interest owed for 2nd rate period (round to 2 decimal places)

096 -001

95 x .0168

1.596 = 1.60

Calculating P+I with Two Loan Interest Rates:


FIELD REQUIREMENTS:



Step Action Example

7 Interest for 1st rate period (step 3 result) + Interest for 2nd rate period (step 6 result) = Total interest due

1.64 +1.60

3.24

8 Total Interest from step 7 + Loan Principal [41] = P + I

3.24 +258.00

261.24

9 Field entry 2612D

Calculating P+I with Two Loan Interest Rates:


FIELD REQUIREMENTS:

[59] AWP Bale ValueFIELD REQUIREMENTS:

[59] AWP Bale Value

AWP Bale Value for “C and N” transactions =

announced AWP (adjusted world price)

+/- premiums & discounts

+/- location differential (base loan rate - NALR)

- allowable CCA (coarse count adjustment) [57]

x Net Bale Weight [20]

= AWP Bale Value

(field entry)

.5065

- .0075

- .0035

- .0000

.4955

x 500

247.75

2477E


FIELD REQUIREMENTS:

[59] AWP Bale ValueFIELD REQUIREMENTS:

[59] AWP Bale Value

AWP Bale Value for “D” transactions =

NALR (National Average Loan Rate)

- announced AWP

- allowable CCA [57]

x Net Bale Weight [20]

= AWP Bale Value

(field entry)

.5200

- .5065

- .0000

.0135

x 500

6.75

0067E

Note: If the loan rate is lower (field 75), the loan rate should be entered in this field.


FIELD REQUIREMENTS:

Storage, Interest & Principal ForgivenFIELD REQUIREMENTS:

Storage, Interest & Principal Forgiven

P+I

+ loan storage charges

= Acquisition Value

- AWP Bale Value [59]

= Preliminary Forgiven

Forgiven amounts occur on Upland cotton only.

Calculate Preliminary forgiven, the maximum amount that can be entered in the 3 forgiven fields.

261.24

+ 13.73

274.97

- 247.75

27.22


FIELD REQUIREMENTS:

Storage, Interest & Principal ForgivenFIELD REQUIREMENTS:

Storage, Interest & Principal Forgiven

Preliminary forgiven is applied in the following orderas the unused balance allows.

• 1st - Storage Forgiven

• 2nd - Interest Forgiven

• 3rd - Principal Forgiven

A combination of low AWP and low-grade cottoncould result in a negative repayment, not to exceedthe amount of accrued storage during the loan period.


FIELD REQUIREMENTS:

[60] Storage ForgivenFIELD REQUIREMENTS:

[60] Storage Forgiven

• Preliminary forgiven < storage charges

– enter the full preliminary forgiven amount.

• Preliminary forgiven > or = storage charges

– enter the full storage charges.


FIELD REQUIREMENTS:

Calculating Storage ChargesFIELD REQUIREMENTS:

Calculating Storage Charges

Step Calculation for 1 Monthly Rate only Example

1 Calculate first partial month:

Earlier of: storage stop date or last day of loan month (10/31/04)- Document Received / Gin Date [32]+ 1 day

number of days in first loan month

(round to 4 decimal places)

305- 278+ 1

28 31.903228

= 0.9032


FIELD REQUIREMENTS:

Calculating Storage ChargesFIELD REQUIREMENTS:

Calculating Storage Charges

Step Calculation for 1 Monthly Rate only Example

2 Calculate last partial month: "Day of Month" of Storage Stop Date number of days in last loan month (round to 4 decimal places)

6 30 0.2

3 Number of full months (November - March) + first partial month (step 1) + last partial month (step 2)

5.0000 + .9032

+ .2000 6.1032

4 Number of loan months (step 3) x tariff rate = Storage Charges Accrued (round to 2 decimal places)

6.1032 x 2.25 13.7322 =13.73


FIELD REQUIREMENTS:

[61] Other ForgivenFIELD REQUIREMENTS:

[61] Other Forgiven

Other charges include:

• R/O charges

• compression charges

Compression charges are not currently accepted as a

forgiven expense.


FIELD REQUIREMENTS:

[62] Interest ForgivenFIELD REQUIREMENTS:

[62] Interest Forgiven

Preliminary Forgiven

- Storage Forgiven

- Other Charges Forgiven

= Balance of preliminary forgiven to be used for all or part of Interest then Principal

27.22

- 13.73

- 0.0

13.49


FIELD REQUIREMENTS:

[65] Principal ForgivenFIELD REQUIREMENTS:

[65] Principal Forgiven

Preliminary Forgiven

- Storage Forgiven

- Other Charges Forgiven

= Previous Balance

- Interest Forgiven

= Balance of preliminary forgiven to be used for all or part of Principal

27.22

- 13.73

- 0.0

13.49

- 3.24

10.25


FIELD REQUIREMENTS:

[69] Net Market GainFIELD REQUIREMENTS:

[69] Net Market Gain

“D” Transactions

Enter the LDP [75]

= 19.10

(field entry) 0191{

“C and N” Transactions

Loan Principal [41] 258.00

- AWP Bale Value [59] - 247.75

- Denied Benefits [67] - 0.00

= Net Market Gain 10.25

(field entry) 0102E

If result is zero or negative, enter zeros.


FIELD REQUIREMENTS:

[67] Denied BenefitsFIELD REQUIREMENTS:

[67] Denied Benefits

• Reduction in market gain and LDP

• Permitted Entity (PE) <100%

• Percent of cropland Factor (PCF) <100%

• Calculated for each producer

– Denied percentage = (PCF times PE) times share

– Denied amount = denied percentage times forgiven principle

• Enter sum of all producer denied amounts


FIELD REQUIREMENTS:

[70] Interest CollectedFIELD REQUIREMENTS:

[70] Interest Collected

Interest Accrued [56]

- Interest Forgiven [62]

= Interest Collected

(field entry)

3.24

-3.24

0.00

0000

“A & D” transactions, enter zeros.

“U” transactions, enter total of Interest Collected [70]plus Interest Forgiven [62] reported on original redemption.


FIELD REQUIREMENTS:

[72] Interest PenaltyFIELD REQUIREMENTS:

[72] Interest Penalty

Step Action Example

1 Storage Forgiven [60] + Interest Forgiven [62] + Net Market Gain [69] = Unpaid Balance

13.73 + 3.24 + 10.25

27.22

2-4 Unpaid Balance (step 1) x CCC program interest rate 365 = Daily Interest Rate (round to 4 decimal places)

27.22 x .02375 .646475

365 .0017711

.0018

"C or N" transactions:


FIELD REQUIREMENTS:



Step Action Example

5 Unqualified Date (Julian for 6/7/05) - Original Redemption Date (enter 0 since

redeemed on last day of year) = number Penalty Interest days

158 - 0

158

6 Penalty Interest days (step 5) x Daily interest rate (step 4)

158 x .0018

.2844

7-8 Field entry 002H

"C or N" transactions:


FIELD REQUIREMENTS:



Step Action Example1-3 LDP Amount [75]

x CCC program interest rate

365= Daily Interest Rate(round to 4 decimal places)

19.10x .02375

0.453625 365

.0012428.0012

4 Unqualified Date (Julian for 6/7/05)- LDP Date (Julian for 1/8/05)= number of Penalty Interest days

158- 008

150

“D” Transactions:


FIELD REQUIREMENTS:



Step Action Example

5 number of Penalty Interest days (step 4)x Daily Interest Rate (step 3)= Penalty Interest owed

150x .0012

.18

6-7 Field entry 001H

”D" transactions:


FIELD REQUIREMENTS:

[74] Net RepaymentFIELD REQUIREMENTS:

[74] Net Repayment

AWP bale value [59]

- Storage Forgiven [60]

+ Denied Benefits [67]

+ Compression [49]

= Net Repayment

(field entry)

247.75

- 13.73

+ 0.00

+ 0.00

234.02

2340B

1. If AWP Bale Value [59] is less than P+I [56]:(P+I = 261.24)


FIELD REQUIREMENTS:


[74] Net Repayment

P + I [56]

- Storage Forgiven [60]

= Net Repayment

(field entry)

261.24

- 13.73

247.51

2475A

2. If AWP Bale Value [59] is greater than or equal toP+I [56] but less than acquisition value:

(AWP bale value = 247.75, AV = 274.97)


FIELD REQUIREMENTS:


[74] Net Repayment

P + I [56] = Net Repayment

(field entry)

261.24

2612D

3. If AWP Bale Value [59] is greater than acquisition value:(AWP bale value = 247.75, AV = 274.97)


FIELD REQUIREMENTS:


[74] Net Repayment

P + I [56]

+ Interest Penalty [72]

= Net Repayment Amount

(field entry)

261.24

+ .28

261.52

2615B

4a. Unqualified Transactions:

“UC or UN” Transactions:


FIELD REQUIREMENTS:


[74] Net Repayment

LDP [75]

+ Interest Penalty [72]

= Net Repayment Amount

(field entry)

19.10

+ .18

19.28

0192H

4b. Unqualified LDPs:

“UD” Transactions:


FIELD REQUIREMENTS:

[75] LDPFIELD REQUIREMENTS:

[75] LDP

• Request LDPs only when AWP < NALR.

• Compare the LDP rate and the loan rate.

• Calculate the LDP value using the lower rate.


FIELD REQUIREMENTS:

[75] LDPFIELD REQUIREMENTS:

[75] LDP

Step Action Example 1 NALR

- AWP = LDP Rate

.5200 - .4818

.0382

2 Base Loan Rate +/- Premiums & Discounts = Loan Rate

.5335 - .0075

.5260

3 LDP Rate (lower rate) x Net Bale Weight [20] = LDP value

.0382 x 500 19.10

4 Field entry 0191{


FIELD REQUIREMENTS:

[78] Net Correction AmountFIELD REQUIREMENTS:

[78] Net Correction Amount

This field:

• is used for correction and unqualified transactions

• indicates the actual amount to be transferred for the transaction being submitted

• can be positive or negative:

• positive = increase in previously reported amount

• negative = decrease in previously reported amount

• is a signed field.


FIELD REQUIREMENTS:

[78] Net Correction AmountFIELD REQUIREMENTS:

[78] Net Correction Amount

The fields listed below are used to calculate Net Correction Amount. Subtract the previous entry from the new entry (new minus old).

Transaction Corrected Field

XA – loan advance correction Loan Principal [41] & Outstanding Loan Principal [54]

X: C, N, T or I - redemptions Net Repayment [74]

U or XU – unqualified Net Repayment [74]

XD LDP [75]


FIELD REQUIREMENTS:

[97] Transmission NumberFIELD REQUIREMENTS:

[97] Transmission Number

• Beginning June 1 of each new crop year, transmission numbers start over at 00001.

• They continue through May 31.

• Transmissions with duplicate numbers will be rejected.

• Any transmission number rejected cannot be re-used.

• Multiple crop year data can be sent in the same transmission, but in separate batches.


ContactsContacts

Topic Contact Name

Phone Number

ACRS file transmission Record layout questions Calculation Errors Other

Jan DeLancey

816-926-2638

When Jan is unavailable Shannon Fulghem or Diana Johnson or

816-926-1533 816-926-1945


Trailer RecordsTrailer Records

• Name and Address trailer

• IRS trailer

• CCC-719 trailer

– Forfeitures – “S”

• Payment limitation repayments – “P”

• AWP lock-in trailer

• Timely error resolution per 21-CN, paragraph 2F, applies


IRS Trailer RecordsIRS Trailer Records

• Must be submitted for LDP’s, market gains or forfeiture

• Most common errors occur when an IRS trailer record is:

– Missing

– data does not match the bale detail file.

• IRS Trailer Error Report :

– MFO900.CMSPPDT.AC.CMAnnnnn.OZ20IRRP(0)

• Missing IRS Trailer Report



Name And Address Trailer RecordName And Address Trailer Record

• IRS trailer record validates data from the Name and

Address trailer record.

• If not submitted, will cause an error to exist (for

example I099).

• Name and Address Detail Error Report is provided the

next day only.



COMMON ERRORSCOMMON ERRORS

• I048 – batch sequence number

• I058 – crop year

• I068 – loan/ldp number

• I078 – transaction date

• I099 – producer id does not match name and

address file.


CCC-719 Trailer RecordCCC-719 Trailer Record

• If automated –

– Only for “S” and “P”

– Bale detail record must accompany trailer

– Transmission report will provide authorization code and amount

• If non-automated, MUST email Diana Johnson at [email protected] for:

– Transmission and Batch numbers

– Amount

– Banking date


Submitting CCC-734Submitting CCC-734

• Authorized if:

– NITC or Cotton Management Systems are not operational

– ACRS is unable to process transactions before midnight on Thursday and CMA/LSA’s are advised to delay file submissions.

• KC will:

– notify CMA/LSA’

– Request CMA/LSA to transmit file when systems are operational



• Fax completed CCC-734 to include:

– request date

– tape year

– file number

– payment amount

– total number of bales

– number of bales for each transaction code.



• Contact Jan DeLancey for manual authorization code

• Initiate wire transfer of funds

– For repayment, initiate on date of CCC-734


UPCOMING CHANGESUPCOMING CHANGES

• Encrypted Files

• Masking of Producer ID

• Outside Storage Credit

• CCR for LSAs

a utomated c otton r eporting s ystem

Documents

new lsa traininginitiate

acrs filesacrs ftp password

new secure zip password

password change file

acrs ftp session

windowsftpftpopen ftp

password problems

initial password