A Look at All That’s New

Student Affairs Division MeetingFall 2012

December 5, 2012

Overview

• Introductions • Division Reorganization

o Student Engagement & Success Unit (underway)o Athletics (underway)o SASEEP, SSWD (forthcoming)

• Budget Updateo Proposition 30

• Graduation Initiative Updateo Key system-wide policy changeso Key campus-specific proposals

A big welcome to the new managers and staff . . . say hello, be nice, and remind them how happy we are to have them as part of our great division.

New Faces

Introductions

Managers who have joined us since our last division meeting:

• Dr. Beth Lesen, AVP, Student Engagement & Success

• Dr. Sara Henry, Director, Student Organizations & Leadership

• Ms. Haley Myers, Director, Parents & Families Program

• Ms. Ardith Tregenza, Director, Student Conduct (Interim)

• Mr. Charles Cole, Senior Associate Director, Admissions & Outreach

• Ms. Kristine Trigales, Senior Associate Registrar

Dr. Beth LesenAVP, Student Engagement & Success

Dr. Sara HenryDirector, Student Organizations & Leadership

Ms. Haley MyersDirector, Parents & Families Program

Ms. Ardith TregenzaDirector, Student Conduct (Interim)

Mr. Charles Cole

Senior Associate Director, Admissions & Outreach

Ms. Kristine Trigales

Senior Associate Registrar

Additionally, please welcome Laura McBride, Executive Assistant to the VPSA. She joined the VPSA Office staff in September.

A Time of Change

We’re currently in a time of change both at the division level and at the University level.

The next part of this presentation discusses some changes that have happened, some that are in progress, and some yet to come.

The changes in higher education in general, at the University, and in the Division will likely not stop here.

A Time of Change (cont.)

We’d like to thank all of you for rising to the occasion of the changes that have come your way thus far—we know that change is not always easy—and to ask you to keep an open mind for the future.

A New “Side” of the Division

Along with new people, the Division has a new unit or “side” called Student Engagement & Success.

The Unit Formerly Known asCampus Life

Before the reorganization, the Campus Life “side” of Student Affairs formerly contained the following four departments and two program centers which reported to the AVP of Campus Life (Edward Jones):

• Housing & Residential Life• Office of Student Conduct• Student Organizations & Leadership (SO&L)• Multi-Cultural Center

o PRIDE Center (program center)o Women’s Resource Center (program center)

The Emerging New Unit—Student Engagement & Success

As Student Affairs was conducting its nationwide search for a second AVP, division leaders were contemplating a restructuring and rebalancing of the Division. After much discussion, a new side or structure emerged and it was named Student Engagement & Success. This new unit includes departments that were not formerly part of the Campus Life side.

Student Engagement & Success (SES)

As its name and structure suggest, the new Student Engagement & Success unit explicitly focuses on the types of programs and services that help students:1. get involved in/engaged with campus life;2. make academically “wise” decisions; and3. access support services that can help

them make timely progress to degree.

Student Engagement & Success (cont.)

As of today, SES departments and program centers include:

• Academic Advising Center• Career Center• Housing & Residential Life• Multi-Cultural Center

o Women’s Resource Center (program center)o PRIDE Center (program center)

• Student Conduct Office• Student Organizations & Leadership (SO&L)

Several departments have joined or soon will be joining our division.

“New” Departments to Student Affairs

A New Move—Athletics

As of Fall 2012, the President moved the supervision of the Athletics Department from his office to the Vice President for Student Affairs.

The next several slides introduce a few of the Athletics Department leaders who are joining us in Student Affairs and explain the move.

Dr. Terry WanlessDirector of Athletics

Mr. Bill MacrissDeputy Athletics Director

Ms. Lois MatticeAssociate Athletics Director

Dr. Steve PerezFaculty Athletics Representative

A New Move—Athletics (cont.)

This move will help ensure that:

• The new strategic plan’s implementation will be coordinated and directly monitored at the Vice Presidential level.

• Departmental controls and procedures are in line with those of other very large program centers.

• Athletic activities will be supported by an entire division dedicated to similar types of activities and programs (those that serve and engage students).

Other New (Forthcoming) Moves—SASEEP and SSWD

Though the exact date of the move has not yet been finalized, student support programs such as those in SASEEP (Student Academic Success and Educational Equity) and SSWD (Services to Students with Disabilities) will soon move from the Provost’s portfolio to the VPSA’s purview.

SA, SASEEP, and SSWD leaders will soon be reaching out to communicate with staff in relevant areas.

Why do these reorganizations make good sense?

With these moves, it is increasingly the case that more and more “like” programs are now part of the same division.

• SA will soon include almost all of the units that offer co-curricular programs.

• SA will soon also include most of the units that offer out-of-classroom academic student support programs & services.

A New Propositionand Its Impact on the Budget

With the passage of Proposition 30 earlier this month, the CSU avoided the $250M “trigger” cut that would have taken effect if the Proposition did not pass.

This passage means that the CSU will roll back student tuition fees to 2011-2012 levels. Thus, every Sac State student’s tuition is in the process of being reviewed and/or adjusted.

Prop. 30 Tuition Rollback

The specific dollar amount of tuition adjustments will vary by student based on the tuition he or she paid and how he or she paid it (e.g., through various forms of financial aid or without using financial aid).

Via a mandate from the Chancellor’s Office, adjustment processing must be completed by December 21st. We are on track to meet or beat that deadline.

Prop. 30 Tuition Rollback (cont.)

I personally wish to extend a large “thank you” to the departments involved in this complex tuition adjustment process undertaken in a very short timeframe. In particular:

• Student Financial Services• Financial Aid & Scholarships Office• Student Services Counter

Prop. 30 Tuition Rollback (cont.)

For more information on the Prop. 30 tuition rollback, visit:

http://www.csus.edu/student/PROP30update/index.html

This site is linked from the University homepage as well as the Student Affairs homepage.

Budget Update: 2012-2013 Cuts

Despite Prop. 30’s passage, Student Affairs still sustained an 8.8% ($780K) cut for 2012-2013.Athletics received a 10% general fund reduction of $259K.We are mitigating the Student Affairs cut largely by eliminating positions (9 positions through attrition) and using the central reserve.

Budget Update (cont.)

In Student Affairs, a structural deficit of ~$750K remains. How we address that will depend on what (if any) “restoration” we receive to baseline funds, and we won’t know that until the “dust settles” around the Prop 30 passage.

A New Approach to the Graduation Initiative—A Focus on Policies

Many important policy changes are currently in process or under consideration in the CSU and at Sacramento State.

There are several policy changes and proposals unfolding at this moment:• SB 1440• 120 unit maximum for degree programs

(proposed)• Campus-level General Education and

Graduation Requirement Reform

SB 1440—Associate Degrees for Transfer

With the passage of SB 1440 (Sep 2010) the California Community College System and the CSU may collaborate to create 60 unit Associate of Arts/Science (AA/AS) degree transfer programs.

SB 1440 aims to streamline the transferability of select CA Community College (CACC) degrees to specific 4-year degrees at the CSU.

A New Unit Cap for Majors—120 units

As of November 19, 2012, the CSU Board of Trustees proposed revisions to Title 5 that establish a 120 unit cap for CSU Bachelor’s degree programs (both Arts and Science) beginning the 2014-2015 academic year.

(Currently, the 120 units mentioned in Title 5 are the minimum number of units for a major; the change would make 120 units the maximum.)

Reducing Required Major Units to 120

The CO recommends departments consider reducing:• Number of major core units• Number of required major elective units• Number of prerequisite units• Number of co-requisite units• Number of units in concentration “option”• Units associated with a course or courses

Reducing Units to 120 (cont.)

Additionally, the CO recommends departments or campuses consider:• Eliminating required minors• Double-counting American Institutions with major

course requirements• Double-counting American Institutions with general

education requirements• Double-counting GE with campus-specific

requirements (satisfying GE requirements through other courses)

• Reducing the number of campus-specific graduation requirements

120 Unit Cap for Majors (cont.)

The proposed 120 unit changes to Title 5 come back before the CSU Board of Trustees in January 2013.

Many of the recommended policy revisions the CO asked departments to investigate are already under discussion at Sacramento State.

120 Unit Cap for Majors (cont.)

Per the proposal under discussion, the Chancellor’s Office would be able to grant exceptions to the 120 unit cap on a program-by-program basis (individual programs must apply for exceptions on their own).

New GE/GR Reform at Campus Level

As of Fall 2012, the General Education/ Graduation Requirements (GE/GR) Policy Committee submitted recommendations to Faculty Senate to revise Sacramento State GE/Graduation Requirements.

Proposed Campus GE Reform

• Broadly, the proposed GE changes increase the flexibility students have for meeting GE requirements, and in some cases, reduce unit requirements in certain areas.o This includes the flexibility in several cases for

students to “double-count” units for more than one GE/GR requirement and/or the major.

o Faculty Senate on Thursday, Nov. 29 voted to forward a policy that removes the 9 unit limit for courses that double-count, and allows unlimited ability to double-count.

Proposed Campus GE Reform (cont.)

The GE/GR Policy Committee recommended two significant changes to Sac State’s graduation requirements:• Elimination of the Second Semester

Composition Graduation Requirement• Elimination of the Foreign Language

Graduation Requirement These recommendations are currently under discussion in Faculty Senate.

New Restrictions on Minors/Second Majors

Currently, it is up to individual campuses whether to have policies restricting minors or second majors toward encouraging timely graduation.

A Faculty Senate workgroup (the Workgroup on Majors [WOM]) is currently discussing several aspects of the Major/Minor question:

New Restrictions on Minors/Second Majors

• How many total units are permitted for any major/minor combination?o E.g., two majors, two majors and a minor, one

major and one minor, etc.

• What is the unit limit for which a student can change major, add a major, or add a minor?o E.g., students may not be allowed to change

majors, add a major, or add a minor after x number of units without a special petition process

New Restrictions on Minors/Second Majors (cont.)

Also under discussion:• What constitutes a pre-major and how

will pre-majors be handled in the future?

GE/GR Reform (cont.)

For more detailed information about some of these proposed changes, see the GE/GR Policy Committee Working Document at:

http://www.csus.edu/acse/Senate-Info/Working%20Documents/12-13-GERec-III.pdf

Proposed New Fees—Postponed Indefinitely

Finally, some of you may have heard of graduation incentive fees proposed at the CSU system-wide level:

• A $372 per-unit charge for every unit taken over 160

• A $91 charge for repeating a class• A $182 per-unit charge for every

registered unit over 18 each semester

New (Proposed) Fees

On Tuesday, Nov. 13, the CSU Board of Trustees (BoT) was scheduled to vote on proposed graduation incentive fees. These fees were proposed prior to the passage of Proposition 30.

In the days following the passage of Prop. 30, the BoT indefinitely postponed the vote on these incentive fees.

Thank you very much.