Ways toCount

in Excel7

Function Tips and Tricks

1Problem #

How many cells contain numbers?

1Function #

Only counts numbers

Text and blank cells are ignored

NOTE: Dates are numbers, so they would be counted too

2Problem #

How many cells contain any type of data?

2Function #

Counts numbers, text, TRUE/FALSE

Blank cells are ignored

NOTE: Cells that look blank might be counted, if they contain an empty string – ""

3Problem #

How many cells are empty?

3Function #

Counts cells that are empty

Cells with data are ignored

NOTE: Cells that look blank might not be counted, if they contain an empty string – ""

4Problem #

How many orders for “Pen”?

4Function #

Counts cells that contain exact data

NOTE: Criteria can be typed in the formula, or use reference to another cell

5Problem #

How many item names contain “Pen”?

5Function #

Wildcard “*” used with criteria

“*” represents any characters

NOTE: Criteria can be typed in the formula, or use reference to another cell

6Problem #

How many Pen orders for 10 or more?

6Function #

Count based on multiple criteria

NOTE: Criteria can be typed in the formula, or use reference to another cell

7Problem #

How many numbers in filtered list?

7Function #

SUBTOTAL(102, Only counts numbers in visible rows

NOTE: Option 2 ignores rows hidden by filter; Option 102 also ignores manually hidden rows

Count Functions(get the sample file for this slide show)

Sum Functions

VLOOKUP Function

INDEX / MATCH Functions

INDIRECT Function

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