CONTRACTAGREEMENT 1MSERCMSDSS 2 Date PIOT Received DATA SHEET 91871 Action Monitor

PART ONE COMPLETE EACH BLOCK FOR BOTH NEW ASSISTANCEACQUISITION AND MODIFICATION ACTIONS

3 Contr ctAgreement Number c 6r 5- 0 a

4 ContractorRecipient Name Organi ion m

6 PrOject Title 3( I ) 1I tY T

7 Project Officers Name 8 Organization Symbol

9 Requisitioning A 19 Budget Docur-ant ID No 517 ( Plan Code

~~51 10 TYPE OF ACTION 20 Country or

A New AcquisitionAssistance Region of B Continuation of activities set Performance

forth in a contractual document C Revision of work scopepurpose I( 21 aThis Action Increases TEC by$ _ 0( O0

of award b Total Est Cost of 0

11 Amount of US$ s k Contractual Document S

this PIOTj 22 Amount of Nonshy12 Amoun ted Federal Funds 0

Subobligated Pledged to the US $ Feobligated by US $ S OampO Project this Action 23 Effective Date

13 Cumulative US$ coo of this Action 07 ( F5 Obligation U 24 Estimated

14 This Action Completion Funded Through - S1 C Expiration 1 3 (Y- shy

15 Date Contractual Date Documents Signed 67 25 Contractor j by AID Official DUNS Number 12- IIli1 O -I- p

16 Incrementally 26 Consultant Funded Contract j Type Award

17 Host Country 27 Number of Counterpart Inst - Person Months (Univ Contracts) (PASARSSA only)

18 Campus 28 Number of Coordinator Persons IVA (Univ Contracts) (PASARSSA only)

29 NegotiatorsTyped Name 30 Neeatdrs Signature ( -l 31 DateSined

32 ContractGrant Officers 33 ContractGrant Officers Signature 34 Date Signed

Org9nization Symbol -

PART TWO COMPLETE EACH BLOCK FOR NEW ASSISTANCEACQUISITION ACTIONS ONLY

35 SELECTION PROCEDURES H Procurement to be Per-A Formally Advertised formed by the Contractor B Negotiated Price in Person

I Sole SourceCompetition General SA

Procedure J Impairment of ForeignC AampE PoiyOetve

7Policy ObjectivesD Ed Inst andor Intl K 8(a) SelectionResearch

E 0 GrantCooperativeE Collaborative AgreementAssistance LCompetitiveF Predominant Capability M NoncompetitiveG Unsolicited Proposal

N Small Business Set Aside 0Overseas Procuring Activities

AID 1420-49 (8-83) - Page 1 CONTRACT OFFICER

SEP 16 1985

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON D C 20523

ORIGINAL

July 31 1985

Mr Charles Patterson Executive Director Planning Assistance Inc 5 Union Square West New York NY 10003

Subject Grant No LAC-0634-G-SS-5075-00

Dear Mr Patterson

Pursuant to the authority contained in the Foreign Assistance Act of 1961 as amended the Agency for International Development(hereinafter referred to as AID or Grantor) herebyprovides to Planning Assistance Inc (hereinafter referred to asPAI or Grantee) the sum of Forty-five Thousand Dollars ($45OOU) in support of activities to include a series of workshops in management training to be held in Peru as more fully described in Attachment 2 entitled Program Description

This Grant is effective and obligation is made as of the date of this letter and shall apply to commitments made by the Grantee in furtherance of program objectives through the estimated completion date of December 31 1985 Funds disbursed by AID but uncommitted by the Grantee at the expiration of this period shall be refunded to AID

This Grant is made to the Grantee on condition that the funds will be administered in accordance with the terms and conditions as set forth in Attachment 1 the Schedule Attachment 2 the Program Description and Attachment 3 the Standard Provisions which have been agreed to by your orgauization

ORIGi+L

Please acknowledge receipt and acceptance of this Grant by

signing all copies of this Cover Letter retain one set for your files and return the remaining copies to this office being sure to return all copies marked Funds Available

Sincerely yu

Wesley L Hawley Grants Officer Regional Operations Division-LAC Office of Contract Management

Attachments

1 Schedule 2 Program Description 3 Standard Provisions

ACKNOWLEDGED

PLANNING AS S CE INC

BY

TYPED NAE JON BENSON

rot Acj -IonTITLE MANAGING DIRECTOR

FISCAL DATA

PIOT No 598-0634-1-5651317 A-1 Appropriation No 72-11510216 Budget Code Plan LDAA-85-35598-DG12 Allotment No 546-65-598-00-69-51 This Obligation $45000 Total Estimated Cost $45000 EI No 13-2745721 Technical Office LACDPSD Paul Maguire Funding Source FMPAFD DUNS No 02-U40-62a6

ORIGINAL

ATTACHMENT 1

SCHEDULE

A Purpose of Grant

The purpose of this Grant is to provide support for workshops in management training to upper and mid-level personnel of PVOs involved in supplemental feeding programs to be held in Peru as more specifically described in Attachment 2 to this Grant entitled Program Description

B Period of Grant

1 The effective date of this Grant is July 31 1985 and the estimated completion date is December 31 1985

C Amount of Grant and Payment

1 AID hereby obligates the amount of $45000 for the purposes of this grant

2 Payment shall be made to the Grantee in accordance with procedures set forth in Attachment 3 - Standard Provision No 7B entitled Payment - Periodic Advances

D Financial Plan

1 The following is the Financial Plan for this Grant Revisions to this Plan shall be made in accordance with Standard Provision of this Grant entitled Revision of Financial Plans The Grantee may adjust direct line item amounts as deemed necessary but the total may not be exceeded

BUDGET

a Salaries and Fringe Benefits $29200 b Travel and Per Diem 15290 c Other Direct Costs 510

Total $450uU

Note In addition to the costs noted above the Grantee has agreed to contribute any and all overhead which would normally be due them under the grant as the Grantees share towards the success of this program Based on the Grantees current Negotiated Indirect Cost Rate Agreement the overhead contribution will be $14814

E Reporti_

1 Financial Reporting

a Financial reporting requirements shall be in accordance with the Standard Provision of this Grant entitled Payment - Periodic Advances

b The original and two copies of all financial reports shall be submitted to AID Office of Financial Management Program AccountLing and Financing Division (FMPAFD) Washington DC 20523

2 Program Performance Reporting

a Provide USAID Peru a weekly report on the status of the project during the planning periods prior to both phases of the workshops

b Write an evaluation following the first phase of training that reviews the process and makes recommendations for second phase agenda items and suggests improvements in the second phase of the workshops

c Write a final report following the second phase of training evaluating both phases of the training and making recommendations for improving future training workshops This report will include a detailed plan of action suggesting similar future training programs This final report will be submitted to the Mission and appropriate AIDW Offices by no later than the grants estimated completion date

d Five copies of each program performance report shall be submitted to USAIDPeru and one copy shall be submitted to the Technical Office specified in the Cover Letter of this Grant

3 Special Reports

The Grantee shall provide special reports as requested by the AID Grant Officer the AIDW Technical Officer or the USAIDPeru

bshy

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

SEP 16 1985

AGENCY FOR INTERNATIONAL DEVELOPMENT WASHINGTON D C 20523

ORIGINAL

July 31 1985

Mr Charles Patterson Executive Director Planning Assistance Inc 5 Union Square West New York NY 10003

Subject Grant No LAC-0634-G-SS-5075-00

Dear Mr Patterson

Pursuant to the authority contained in the Foreign Assistance Act of 1961 as amended the Agency for International Development(hereinafter referred to as AID or Grantor) herebyprovides to Planning Assistance Inc (hereinafter referred to asPAI or Grantee) the sum of Forty-five Thousand Dollars ($45OOU) in support of activities to include a series of workshops in management training to be held in Peru as more fully described in Attachment 2 entitled Program Description

This Grant is effective and obligation is made as of the date of this letter and shall apply to commitments made by the Grantee in furtherance of program objectives through the estimated completion date of December 31 1985 Funds disbursed by AID but uncommitted by the Grantee at the expiration of this period shall be refunded to AID

This Grant is made to the Grantee on condition that the funds will be administered in accordance with the terms and conditions as set forth in Attachment 1 the Schedule Attachment 2 the Program Description and Attachment 3 the Standard Provisions which have been agreed to by your orgauization

ORIGi+L

Please acknowledge receipt and acceptance of this Grant by

signing all copies of this Cover Letter retain one set for your files and return the remaining copies to this office being sure to return all copies marked Funds Available

Sincerely yu

Wesley L Hawley Grants Officer Regional Operations Division-LAC Office of Contract Management

Attachments

1 Schedule 2 Program Description 3 Standard Provisions

ACKNOWLEDGED

PLANNING AS S CE INC

BY

TYPED NAE JON BENSON

rot Acj -IonTITLE MANAGING DIRECTOR

FISCAL DATA

PIOT No 598-0634-1-5651317 A-1 Appropriation No 72-11510216 Budget Code Plan LDAA-85-35598-DG12 Allotment No 546-65-598-00-69-51 This Obligation $45000 Total Estimated Cost $45000 EI No 13-2745721 Technical Office LACDPSD Paul Maguire Funding Source FMPAFD DUNS No 02-U40-62a6

ORIGINAL

ATTACHMENT 1

SCHEDULE

A Purpose of Grant

The purpose of this Grant is to provide support for workshops in management training to upper and mid-level personnel of PVOs involved in supplemental feeding programs to be held in Peru as more specifically described in Attachment 2 to this Grant entitled Program Description

B Period of Grant

1 The effective date of this Grant is July 31 1985 and the estimated completion date is December 31 1985

C Amount of Grant and Payment

1 AID hereby obligates the amount of $45000 for the purposes of this grant

2 Payment shall be made to the Grantee in accordance with procedures set forth in Attachment 3 - Standard Provision No 7B entitled Payment - Periodic Advances

D Financial Plan

1 The following is the Financial Plan for this Grant Revisions to this Plan shall be made in accordance with Standard Provision of this Grant entitled Revision of Financial Plans The Grantee may adjust direct line item amounts as deemed necessary but the total may not be exceeded

BUDGET

a Salaries and Fringe Benefits $29200 b Travel and Per Diem 15290 c Other Direct Costs 510

Total $450uU

Note In addition to the costs noted above the Grantee has agreed to contribute any and all overhead which would normally be due them under the grant as the Grantees share towards the success of this program Based on the Grantees current Negotiated Indirect Cost Rate Agreement the overhead contribution will be $14814

E Reporti_

1 Financial Reporting

a Financial reporting requirements shall be in accordance with the Standard Provision of this Grant entitled Payment - Periodic Advances

b The original and two copies of all financial reports shall be submitted to AID Office of Financial Management Program AccountLing and Financing Division (FMPAFD) Washington DC 20523

2 Program Performance Reporting

a Provide USAID Peru a weekly report on the status of the project during the planning periods prior to both phases of the workshops

b Write an evaluation following the first phase of training that reviews the process and makes recommendations for second phase agenda items and suggests improvements in the second phase of the workshops

c Write a final report following the second phase of training evaluating both phases of the training and making recommendations for improving future training workshops This report will include a detailed plan of action suggesting similar future training programs This final report will be submitted to the Mission and appropriate AIDW Offices by no later than the grants estimated completion date

d Five copies of each program performance report shall be submitted to USAIDPeru and one copy shall be submitted to the Technical Office specified in the Cover Letter of this Grant

3 Special Reports

The Grantee shall provide special reports as requested by the AID Grant Officer the AIDW Technical Officer or the USAIDPeru

bshy

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

Please acknowledge receipt and acceptance of this Grant by

signing all copies of this Cover Letter retain one set for your files and return the remaining copies to this office being sure to return all copies marked Funds Available

Sincerely yu

Wesley L Hawley Grants Officer Regional Operations Division-LAC Office of Contract Management

Attachments

1 Schedule 2 Program Description 3 Standard Provisions

ACKNOWLEDGED

PLANNING AS S CE INC

BY

TYPED NAE JON BENSON

rot Acj -IonTITLE MANAGING DIRECTOR

FISCAL DATA

PIOT No 598-0634-1-5651317 A-1 Appropriation No 72-11510216 Budget Code Plan LDAA-85-35598-DG12 Allotment No 546-65-598-00-69-51 This Obligation $45000 Total Estimated Cost $45000 EI No 13-2745721 Technical Office LACDPSD Paul Maguire Funding Source FMPAFD DUNS No 02-U40-62a6

ORIGINAL

ATTACHMENT 1

SCHEDULE

A Purpose of Grant

The purpose of this Grant is to provide support for workshops in management training to upper and mid-level personnel of PVOs involved in supplemental feeding programs to be held in Peru as more specifically described in Attachment 2 to this Grant entitled Program Description

B Period of Grant

1 The effective date of this Grant is July 31 1985 and the estimated completion date is December 31 1985

C Amount of Grant and Payment

1 AID hereby obligates the amount of $45000 for the purposes of this grant

2 Payment shall be made to the Grantee in accordance with procedures set forth in Attachment 3 - Standard Provision No 7B entitled Payment - Periodic Advances

D Financial Plan

1 The following is the Financial Plan for this Grant Revisions to this Plan shall be made in accordance with Standard Provision of this Grant entitled Revision of Financial Plans The Grantee may adjust direct line item amounts as deemed necessary but the total may not be exceeded

BUDGET

a Salaries and Fringe Benefits $29200 b Travel and Per Diem 15290 c Other Direct Costs 510

Total $450uU

Note In addition to the costs noted above the Grantee has agreed to contribute any and all overhead which would normally be due them under the grant as the Grantees share towards the success of this program Based on the Grantees current Negotiated Indirect Cost Rate Agreement the overhead contribution will be $14814

E Reporti_

1 Financial Reporting

a Financial reporting requirements shall be in accordance with the Standard Provision of this Grant entitled Payment - Periodic Advances

b The original and two copies of all financial reports shall be submitted to AID Office of Financial Management Program AccountLing and Financing Division (FMPAFD) Washington DC 20523

2 Program Performance Reporting

a Provide USAID Peru a weekly report on the status of the project during the planning periods prior to both phases of the workshops

b Write an evaluation following the first phase of training that reviews the process and makes recommendations for second phase agenda items and suggests improvements in the second phase of the workshops

c Write a final report following the second phase of training evaluating both phases of the training and making recommendations for improving future training workshops This report will include a detailed plan of action suggesting similar future training programs This final report will be submitted to the Mission and appropriate AIDW Offices by no later than the grants estimated completion date

d Five copies of each program performance report shall be submitted to USAIDPeru and one copy shall be submitted to the Technical Office specified in the Cover Letter of this Grant

3 Special Reports

The Grantee shall provide special reports as requested by the AID Grant Officer the AIDW Technical Officer or the USAIDPeru

bshy

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

ATTACHMENT 1

SCHEDULE

A Purpose of Grant

The purpose of this Grant is to provide support for workshops in management training to upper and mid-level personnel of PVOs involved in supplemental feeding programs to be held in Peru as more specifically described in Attachment 2 to this Grant entitled Program Description

B Period of Grant

1 The effective date of this Grant is July 31 1985 and the estimated completion date is December 31 1985

C Amount of Grant and Payment

1 AID hereby obligates the amount of $45000 for the purposes of this grant

2 Payment shall be made to the Grantee in accordance with procedures set forth in Attachment 3 - Standard Provision No 7B entitled Payment - Periodic Advances

D Financial Plan

1 The following is the Financial Plan for this Grant Revisions to this Plan shall be made in accordance with Standard Provision of this Grant entitled Revision of Financial Plans The Grantee may adjust direct line item amounts as deemed necessary but the total may not be exceeded

BUDGET

a Salaries and Fringe Benefits $29200 b Travel and Per Diem 15290 c Other Direct Costs 510

Total $450uU

Note In addition to the costs noted above the Grantee has agreed to contribute any and all overhead which would normally be due them under the grant as the Grantees share towards the success of this program Based on the Grantees current Negotiated Indirect Cost Rate Agreement the overhead contribution will be $14814

E Reporti_

1 Financial Reporting

a Financial reporting requirements shall be in accordance with the Standard Provision of this Grant entitled Payment - Periodic Advances

b The original and two copies of all financial reports shall be submitted to AID Office of Financial Management Program AccountLing and Financing Division (FMPAFD) Washington DC 20523

2 Program Performance Reporting

a Provide USAID Peru a weekly report on the status of the project during the planning periods prior to both phases of the workshops

b Write an evaluation following the first phase of training that reviews the process and makes recommendations for second phase agenda items and suggests improvements in the second phase of the workshops

c Write a final report following the second phase of training evaluating both phases of the training and making recommendations for improving future training workshops This report will include a detailed plan of action suggesting similar future training programs This final report will be submitted to the Mission and appropriate AIDW Offices by no later than the grants estimated completion date

d Five copies of each program performance report shall be submitted to USAIDPeru and one copy shall be submitted to the Technical Office specified in the Cover Letter of this Grant

3 Special Reports

The Grantee shall provide special reports as requested by the AID Grant Officer the AIDW Technical Officer or the USAIDPeru

bshy

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

E Reporti_

1 Financial Reporting

a Financial reporting requirements shall be in accordance with the Standard Provision of this Grant entitled Payment - Periodic Advances

b The original and two copies of all financial reports shall be submitted to AID Office of Financial Management Program AccountLing and Financing Division (FMPAFD) Washington DC 20523

2 Program Performance Reporting

a Provide USAID Peru a weekly report on the status of the project during the planning periods prior to both phases of the workshops

b Write an evaluation following the first phase of training that reviews the process and makes recommendations for second phase agenda items and suggests improvements in the second phase of the workshops

c Write a final report following the second phase of training evaluating both phases of the training and making recommendations for improving future training workshops This report will include a detailed plan of action suggesting similar future training programs This final report will be submitted to the Mission and appropriate AIDW Offices by no later than the grants estimated completion date

d Five copies of each program performance report shall be submitted to USAIDPeru and one copy shall be submitted to the Technical Office specified in the Cover Letter of this Grant

3 Special Reports

The Grantee shall provide special reports as requested by the AID Grant Officer the AIDW Technical Officer or the USAIDPeru

bshy

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

F Special Provision

1 OMB Circular A-122

a The cost principles of OMB Circular A-122 are synonomous with subpart 317 of the Federal Acquisition Regulations (FAR) which includes Subpart 7317 of the AID Acquisition Regulations (AIDAR)

G Alterations and Additions to Standard Provisions

1 Delete the following Standard Provisions

a Provision 5A Negotiated Overhead Rates -Predetermined

b Provision 5B Negotiated Overhead Rates -Nonprofit Organizations

c Provision 7A Payment - LOC d Provision 7C Payment - Reimbursement e Provision 10B Procurement of Goods and

Services Over $250000 f Provision 13B Title To and Care of Property

(USG) g Provision 13C Title To and Care of Property

(Cooperating Country)

2 The Standard Provisions of this Grant are hereby amended to include the attached Alterations -n Grant dated November 1984

OP kL

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

ATTACHMENT 2

PROGRAM DESCRIPTION

A Purpose

The purpose of this grant is to undertake a series of management training workshops to upper and mid-level personnel of PVOs involved in supplementary feeding programs in Peru

B Implementation

The Grantee shall perform the tasks as outlined in its undated proposal entitled Helping PVOs to Improve Their Contribution to the Development of Peru which is hereby incorporated and made a part of this grant by reference

A brief summation of the Grantees responsibilities are as follows

The Grantee will plan and organize two phases of regional workshops Each phase will consist of three regional workshops in Trujillo Lima and Cuzco with an approximate duration of five days per workshop It is estimated that between 40 or 50 people will attend each workshop Some of the subjects to be covered in the first phase of the training are

A) Regional and national multiyear planning

B) Annual benchmarks and medium-to long range goals

C) Baseline data gathering

D) Project planningformulation

E) Supplementary feeding policy implementation and evaluation

F) Improved project supervision and uniform reporting systems

G) Integration of local resources

H) Pilot projects

I) Improved PVO-GOP coordination and collaboration

b L

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

One of the main objectives of the first round of workshops is to assist participants in developing a multiyear plan outline which encourages inclusion of the above-mentioned elements as appropriate Participants will be required to draft Regional Multiyear Plans following the workshop and submit them to their respective central offices and USAID for review before the second round The daily workshop format will be uniform throughout each regional session A management topic with appropriate examples will be presented to the participants and they will work in small groups to discuss and prepare their own document related to the topic A leader from each working group will then present their proposal to the other workshop participants and a general critique will follow

The second phase of training will focus on planning ie work plans monitoring evaluation and budget formulation The exact agenda will depend on what is accomplished during the first phase One of the principle activities of the second phase will be to review critique and strengthen the regional multiyear plan drafts to ensure that the plans include the basic material presented during the first phase ot training

To carry out the above-mentioned tasks the Grantee will provide a full time consultant and two part time staff members during the term of this Grant The Grantees responsibilities include the preparation of workshop agendas a conference manual (contaihing reading materials administrative procedures and reporting forms) participant lists and other items as necessary to implement the two phases of the regional training workshops The Grantee will also be responsible for logistical coordination

The Grantee will be involved in all project activities until the completion of the project The Grantee will receive guidance from the USAID Food For Peace Officer and other senior level Mission personnel as appropriate The Grantee also will work closely with the Mission Food For Development Training Officer throughout the planning and delivery of both phases of training The Grantee will devote one week after each phase of the workshop to review and evaluate the training process After the first phase of the workshop this evaluation will help determine the planning for the second phase of training After the second phase a final evaluation report as described in th3 Schedule above will assist in the planning of future training workshops

ORIGINAL

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

US Grantees and US Subgrantees NONPROIiT ORGANIZATIONS- OTHER THAN EDUCATIONAL INSTITUTIONS

INDEX OF STANDARD PROVISIONS

1 Allowable Costs and Contributions (Nnnprofit Organizations- Other Than Educational Institutions)

2 Accounting Andit and Records 3 Refunds 4 Nondiscrimination in Federally Assisted

Programs 5A Negotiated Overhead Rates-

Predetermined 5B Negotiated Overhead Rates-Nonprofit

Organizations Other Than Educational In-s9ituliciion stitutions

6 Revision of Financial Plans 7A Payn-cnt-Federal Reserve Leter of Credit

(FRLC) Adince2 7B Paynrent--Ptrodic Advances 7C Payment-iniemburseeet

8 Travei and T ansportation 9 Occan Shpmnt of Goods

10A Procurement of Goods and Services Under $250000

10B Prccrement of Goods and Services Over S250000

11 Loc Cost ionancing With US Dollars 12 Government lurnished Excess Personal

Property 13A Title to and Use of Property (Grantee Title) 13B Title to and Care of Property (IJS

Government Title)

13C Title to and Care of Property (Cooperating Country Title)

14 Conversion of United States Dollars to Local Currency

15 Termination 16 Voluntary Participation 17 Prohibition on Abortion-Related

Activities 18 Voluntary Participation Requirements For

Sterilization Programs 19 Publications

20 Patents21 Regulations Governing Employees Outside

Thc United States

22 Subordinate Agreements 23 Salaries 24 Ineligible Countries 25 Disputes 26 Participant Training 27 Health and Accident Coverage for AID

Participant Trainees 28 Use of Pouch Facilities 29 US Officials Not To Benefit 30 Covenant Against Contingent Fees 31 Nonliability 32 Amendment 33 The Grant 34 Notices

-SEE FOOTNOTE ON PAGE 22-

If the institution is not on a predetermined rate basis omit 5A otherwise use both provisions Select only Ipayment provision from Grout) 7 Select only I procurement provision from Group 10 Select only I title provision from Group 13 if title to all property is vested in one entity however if title is to be spit by categories among two or more entities select the appropriate provisions from Group 13 and idenify the categories and entities in the Schedule of the Grant

1 ALLONIABLE COSTS ANI) CONTRIBUTIONS (NONPROFIT ORGANIZATIONS--OTIER THAN EDUCATIONAL INSTITUTIONS)

(This provision is applicable to nonprofit organizations other than educational institutions)

(a) The Grantee shall be reimbursed for costs incurred in carrying out the purposes of this grant which are determined by the Grant Officer to be reasonable allocable and allowable in accordance with the terms of (1)this grant (2) any negotiated advance understanding on particular cost items and

AID 1420-52 (2-82) 1

(3)cost principles contained in OMB Circular A-122 entitled Cost Principles for Nonprofit Organizations in effect on the date of this grant (hereinafter referred to as applicable cost

principles) (b) If Grantee contributions in the form of cost

sharingmatching are required under this grant the allowability of costs applied to the grant for such contributions shall be determined by the Grant Officer in accordance with the terms of paragraph IKCost Sharing and Matching of Handbook 13 in effect on the date of this Grant

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

(c) The req-iirrrnznws s tr forth inthis provision are only applicab to sts hicurre with ftids provided by All) under thi- grant Eixcnpt for paragraph (b) above thl reqimrrcmcnt- set forth in his irovision are not applicable to ott ic~i icd oy t rrtntee from non-Federal funkd-- t ots wi crnsidcred allowahic 1c thc -tcw hfv c i ct equire-ments of paratrapnh t anov arl at irncuared for

purposes of the gra1

2 ACCOUNTING AUDIT AND RECORDS

(a) With respect to accounting records and audit with the requirements setthe Grantee shall comply foIand IM of Handbook

foh ndiscrimination

(b) The All) Inspctor General ind the

[he Sta or theirComptrolkIr General of ofdulympitorllreresenafties (see Sa 6hi

dCyatr I of H) representative e tsright6o

condutr 1 auditbo(k1e GnIhoksr and reghortsconduct an audht of he Grante- hooks and records to determine whether the (i-ante has expendt~d

AIDs fines n acccrdarice ith the cr~s alld VhL (iantt agrecs to makeconditions of this grant

[rant iatinet t mAIDconition of lh grcue-ca y

with respect to n3 qieions ariiig ac a rcsult of the audit

avaitlable a f-t fernarion rexued hy AID

3 REFUNDS

(a) If use of the AID funds provided hcreunder results in accrual of interest to the Grantee or to any other person to whom Crai- mnakes such funds available in cary ot purpovcs ot the grant

o -iD art amount the Grantcec shail rfunI

equivalent to the amount of intercstaccrued Oha hereunder() Funds 1y All) but not

disbursed to the iantec at the time tha grant expiies or is terminated shall ievert to All) except for such funds encumbeted by the Girantee by a legally bindshyins tansction apb toG hrant ay funsshying transaction apphlcabln yhesto grant At the disbursed to but norempended by the Grantee at the time of expiration or termiatin of the Grant shall be refunded to AID

(c) If aitany tH[ie during the life of thle grant or asa( c) itanydurisg dterifed byIDgrant asfi the

a resut final adit it is d byhaivedAID tatrof rrnt funds itprovided under tcs Grant have been expended for purnoste not inaccordance with the

termsferachall rfund such amount to AID

4SSISDPROGRATIN Irates

(a) No person in the United States shall be ex-eluded from participation in be denied the benefits

of or be otherwise subjected to discrimination under any program or activity receiving financial assistance from AID in accordance with

(1) Title V of the Civil Rights Act of 1964 (Pub L 88-352 42 USC 2000-d) which prohibits discrimination on the basis of race color or national origin in programs and activities receiving Federal financial assistance

(2) Section 504 of the Rehabilitation Act of 1973 (29 USC 794) which prohibits discrimination on the basis of handicap in piograms and activities

receiving Federal financial assistance as(3) The Age Discrimination Act of 1975

amended (Pub L 95-478) which prohibitsbased on age in the delivery of services

and benefits supported with Federal funds

(4) Title IX of the Education Amendments of 1972 (20 USC 1681 et seq) which prohibitsdiscrimination on the basis of sex in education proshy

grams and activities receiving Federal financial assistance (whether or not the programs or activities

offered or sponsored by an educational institushyare tion) and

(b) In accordance with its written assurance the Grantee agrees to comply with AID regulations imshyplementing the above nondiscrimination laws set forth in Chapter 11of Title 22 of the Code of Federal

Regulations

5A NEGOTIATED OVERHEAD RATES--PREDETERMINED

(This provision is applicable to educational or other nonprofit organizations or institutions that are

on a predetermined overhead rate bais)

(a) Notwithstanding the provision of this grant enshytitled Allowable Costs and Contributions the allowable indirect costs under this grant shall be obshytamed by applying predetermined overhead rates to

the base(s) agreed upon by the parties as specified in the Schedule of this grant

(b) The Grantee except for educational institushytions covered by OMB Circular A-88 as soon as possible but not later than 3 months after the cose ofposbeutntltrha3mnhsferhecsefeach of its accounting periods during the term of this grant shall submit to the AID Grant Officer with copies to the cognizant audit activity the AID Inshyspector General and the AID Overhead and Special Costs Branch Services Operations Division Office of Contract Management AIDWashington DC 20523 a proposed predetermined overhead rate or

based on the Grantees actual cost experience

during that fiscal year together with supporting cost data Negotiation of predetermined overhead rates by the Grantee and the AID Grant Officer shall be

AID 1420-52 (2-82) 2

I

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

undertaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with the provisions of the applicable cost principles in effect on the date of this grant

(d) Predetermined rates appropriate for the work under this grant in effect on the effective date of this grant shall be incorporated into the grant Rates for subsequent periods shall be negotiated and the results set forth in a written overhead rate agreement ex-ecuted by both parties Such agreenicnt shall be automatically incorporated into this grant upon ex-ecution and shall specify (1) the agreed predeter-mined overhead rates (2) the base(s) to which the rates apply (3) the fiscal year unless the parties agree to a different period for which the rates apply and (4) the specific items treated as direct costs or any changes in the items previously agreed to be direct costs The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of predetermined overhead rates for any fiscal year or different period agreed to by the parties the Grantee shall be reim- bursed either at the rates fixed for the previous fiscal year or other period or at billing rates acceptable to the AID Grant Officer subject to appropriate adjust-ment when the final rates for the fiscal year or other period are established

(f) Any failure by the parties to agree on any predetermined overhead rate or rates under this pro-vision shall not be considered a dispute within the meaning of the Disputes provision of this grant If for any fiscal year or other period specified in the grant the parties fail to agree to a predetermined overhead rate or rates it is agreed that the allowable overhead costs under this grant shall be obtained by applying negotiated final overhead rates in accor-dance with the terms of the applicable Negotiated Overhead Rates provision of this grant

5B NEGOTIATED OVERHEAD RATES-NONPROFIT ORGANIZATIONS-OTHER THAN EDUCATIONAL INSTITUTIONS

(This provision isapplicable to nonprofit organiza-tions which do not have predetermined rates however it shall also be included when the NEGOTIATED OVERHEAD RATES-PREDETERMINED provision is used under the conditions set forth therein)

(a) Pursuant to this provision an overhead rate shall be established for each of the Grantees ac-counting periods during the term of this Grant Pen-

ding establishment of a final rate the parties have agreed that provisional payments on account of allowable indirect costs shall be at the rate(s) on the base(s) and for the period shown in the Schedule of this grant

(b) The Grantee as soon as possible but not later than 90 days after the close of each of its accounting periods during the term of this grant shall submit to the Grant Officer with copies to the Overhead and Special Cost Branch Services Operations Division Office of Contract Management AID Washington DC 20523 and to the Office of the Inspector General AIDWashington DC 20523 a proposed final rate or rates for thL period together with supshyporting cost data Negotiation of final overhead rates by the Grantee and the Grant Officer shall be undershytaken as promptly as practicable after receipt of the Grantees proposal

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with OMB Circulai A-122 (Cost Principles for Nonshyprofit Organizations) as in effect on the date of this grant

(d) The results of each negotiation shall be set forth in a written overhead rate agreement executed by both parties Such agreement shall specify (1) the agreed final rates (2) the bases to which the rates apshyply and (3) the periods for which the rates apply The overhead rate agreement shall not change any monetary ceiling grant obligation or specific cost allowance or disallowance provided for in this grant

(e) Pending establishment of final overhead rates for any period the Grantee shall be reimbursed either at negotiated provisional rates as provided above or at billing rates acceptable to the Grant Ofshyficer subject to appropriate adjustment when the final rates for that period are established To prevent substantial over or under payment the provisional or billing rates may at the request of either party be revised bymutual agreement either retroactively or prospectively Any such revision of negotiated provishysional rates provided in this provision shall be set forth in a modification to this grant

(f) Any failure by the parties to agree on any final rate or rates under this provision shall be considered a dispute within the meaning of the Standard Provishysion of this Grant eititled Disputes and shall be disposed of in accordance therewith

6 REVISION OF FINANCIAL PLANS

(a) The Financial Plan ie grant budget is the financial expression of the project or program as apshyproved during the application andor award process

(b) The Grantee shall immediately request apshyproval from the Grant Officer when there is reason to

AID 1420-52 (2-82) 3

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

believe that within the next 30 calendar days a revi-sion of the approved Financial Plan will be necessary for any of the following reasons

1 To change the scope or the objectives of the project or program

2 Additional funding is needed 3 The Grantee expects the amount of AID

authorized funds will exceed its needs by more than $5000 or five percent of the AID award whichever is greater

4 The Grantee plans to transfer amounts budgeted for indirect costs to absorb increases in direct costs or vice versa

5 The Grantee plans to transfer funds budgeted for training allowances (direct payments to trainees) to other categories of expense

6 The Grantee plans to incur an expendituie which would require approval under the terms of this grant and was not included in the approved Finan-cial Plan

7 The Grantee irtends to subcontract or subgrant any of the substantive programmatic work under this grant and such subcontracts or subgrants were not included in the approved Financial Plan

(c) When requesting approval for budget revi-sions the Grantee shall use the budget forms that were used in the application unless a letter request will suffice

(d) Within 30 calendar days from the date of the receipt of the request for budget revisions the Grant Officer shall review the request and notify the Grantee whether the budget revisions have been ap-proved If the revisions are still under consideration at the end of 30 calendar days the Grant Officer shall inform the Grantee in writing of the date when the Grantee may expect the decision The Grant Of-ficer shall obtain the Project Officers clearance on all such requests prior to communication with the Grantee

(e) If the requested budget revision requires the obligation of additional funding and if after notification pursuant to this Standard Provision AID determines not to provide additional funds the AID Grant Officer will upon written request of the Grantee terminate this grant pursuant to the Stan-dard Provision of this grant entitled Termina-tion

(f) Except as required by other provisions of this grant specifically citing and stated to be an exception from this provision the Government shall not be obligated to reimburse the Grantee for costs incurred in excess of the total amount obligated under the grant and the Grantee shall not be obligated to con-tinue performance under the grant (including actions

under the Termination provision) or otherwise to incur costs in excess of the amount obligated under the grant unless and until the Grant Officer has notified the Grantee in writing that such obligated amount has been increased and has specified in such notice an increased amount constituting the total amount then obligated under the Grant

7A PAYMENT-FEDERAL RESERVE LETTER OF CREDIT (FRLC) ADVANCE

(This provision is applicable when the following conditions are met (i) the total advances under all the Grantees cost-reimbursement contracts and assistance instruments with AID exceed $120000 per annum (ii) AID has or expects to have a continuing relationship with the Giantee of at least one year (iii)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the transfer of funds and the disbursement thereof (iv) the Grantees financial management system meets the standard for fund control and accountability reshyquired under the standard provision of this grant enshytitled Accounting Audit and Records and either (v) the foreign currency poition of the total advance under this grant is less than 500o or (vi) the foreign currency portion of the total advance under this grant is more than 50076 but more than one foreign currency country is involved)

(a) AID shall open a Federal Reserve Letter of Credit (hereinafter referred to as FRLC) in the amount of funding obligated by this grant against which the Grantee may draw cash only for imshymediate disbursing needs The term immediate disbursing needs when applied to FRLCs isdefined as the cash requirements for a three-day period Any subgrantee funded by the Giantee from funds proshyvided by this grant shall obtain such funds from the Grantee only as needed for disbursement The finanshycial management system of the Grantee shall provide for effective control over and accountability for Federal funds as stated in paragraph IL of Handshybook 13

(b) FRLC Operational Requirements (1) The Grantee will select a commercial bank

that agrees to receive payment vouchers TFS Form 5401 Payment Voucher on Letter of Credit drawn on the US Treasury and to forward such payment vouchers to the applicable Federal Reserve Bank or branch The Grantee shall select a commershycial bank that will credit the account of the Grantee at the time of presentation of the completed payment voucher Immediate credit by the commercial bank will enable the Grantee to meet its responsibilities to

AID 1420-52 (2-82) 4

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

draw cash only when actually needed for disbursements

(2) After arranging with a commercial bank for operations under the FRLC and obtaining the name and address of the Federal Reserve Bank or banch serving the commercial bank the Grantee shall deliver to the AID Controller three originals of Stan-dard Form 1194 Authorized Signature Card for Payment Vouchers on Letters of Credit signed bythose officials authorized to sign payment vouchers against the FRLC and by the designated official of the Grantee who has authority to specify individuals to sign payine i vouchers Only those officials whose signatures appear on the SF- 1194 can sign the TFS Form 5401 New signature cards must be submitted whenever there is a change in the persons authorized to sign payment vouchers

(3) The Grantee shall subsequently receive one certified copy of the Letter of Credit SF- 1193 No payment vouchers shall be presented to the commer-cial bank before the FRLC is opened The SF-I 193 indicates the effective date the FRLC is opened

(4) As funds are icquired for immediate disbursement needs the Grantee will submit a prop-erly completed payment voucher (Form TFS 5401) to the commercial bank for transmission to the Federal Reserve Bank or branch The commercial bank may at this time credit the account of the Grantee with the amount of funds being drawn down Payment vouchers shall not ordinarily be submitted more fre-quently than daily and shall not be less than $5000 or more than $5000000 In no event shall the ac-cumulated total of all such payment vouchers exceed the amount of the FRLC

(5) In preparing tile payment voucher the Grantee shall assign a voucher number in numerical sequence beginning with I and continuing in se-quence on all subsequent payment vouchers submit-ted under the FRLC

(6) After the first payment voucher (Form TFS 5401) has been processed succeeding payment vouchers shall not be presented until the existing balance of previous drawdowns has been expended or is insufficient to meet current needs

(c) FRLCReporting (I) A Financial Status Report SF-269 shall

be prepared on an accrual basis and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system but shall develop such accrual information through best estimates

based on an analysis of the documentation on hand The final report must be submitted within 90 days after the conclusion of the grant This report shall be submitted to the addresses specified by AID in the Schedule of this grant In cases where grants are Misshysion funded the Grantee will forward an informashytion copy to the AID Mission accounting station at the same time the original and one copy are mailed to AIDWashington

(2) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks secshytion of SF-272 all cash advances Those cash adshyvances in excess of immediate disbursement reshyquirements in the hands of subrecipients or the Grantees field organizations shall be supported by short narrative explanations of action taken by the Grantee to reduce the excess balances

(d) Suspension of FRLC (1) If at any time the AID Controller detershy

mines that the Grantee has failed to comply with the terms and conditions of the FRLC the AID Conshytroller shall advise the Grant Officer who may cause the FRLC to be suspended or revoked

(2) The Controller may recommend suspension or revocation to the Grant Officer on the grounds of an unwillingness or inability of the Grantee to (A) establish procedures that will minimize the time elapsing between cash cirawdowns and the disburseshyment thereof (B) timely report cash disbursements and balances as required by the terms of the grant and (C) impose the same standards of timing of adshyvances and reporting on any subrecipient or any of the Grantees overseas field organizations

7B PAYMENT-PERIOI)IC ADVANCES

(This provision is applicable when the conditions for use of an FRLC cannot be met (including those pertaining to mixed dollar and local currency adshyvances) and when (m)the Grantee has the ability to maintain procedures that will minimize the time elapsing between the tiansfer of funds and the disbursement thereof and (ii) the Grantees financial management system meets the standards for fund control and accountability required under the stanshydard provision of this grant entitled Accounting Audih and Records)

AID 1420-52 (2-82) 5

)

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

(a) Periodic advances shall be limited to the minimum amounts needed to meet current disburseshyment needs and shall be scheduled so that the funds are available to the Grantee as close as is ad-ministratively feasible to the actual disbursements by the Grantee forbyprogramconran costsee recCashpie advancest o gan zatmadeohes ary ons(a)by the Grantee to secondary recipient organizations orvance substantially to the same standards of timing andamount as apply to cash advances by AID to theGant a(b) Grantee

(b) Grantees shall submit requests for advances at least monthly on SF-270 Request for Advances or Reimbursement in an original and two copies to the address specified in the Schedule of this grant

(c) The Grantee shall submit an original and two copies of SF-272 Federal Cash Transactions Report 15 working days following the end of each quarter to the address specified in the Schedule Grantees receiving advances totaling more than $1 million per year shall submit SF-272 on a monthly basis within 15 working days following the close of the month Grantees shall report in the Remarks sec-tion of SF-272 the amount of cash advances in ex-cess of thirty days requirement in the hands of subrecipients or the Grantees overseas field organizations and shall provide short narrative ex-planations of actions taken by the grantee to reduce the excess balances

(d) A Financial Status Report SF-269 shall be prepared on an accrual basis by the Grantee and submitted quarterly no later than 30 days after the end of the period in an original and two copies If the Grantees accounting records are not normally kept on the accrual basis the Grantee shall not be re-quired to convert its accounting system but shall develop such accrual information through best estimates based on an analysis of the documentation on hand The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(e) If at any time the AID Controller determines that the Grantee has demonstrated an unwillingness or inability to (1) establish procedures that will minimize the time elapsing between cash advances and the disbursement thereof (2) timely report cash disbursements and balances as required by the terms of the grant and (3) impose the same standards of timing of advances and reporting on any subrecipient

or any of the Grantees overseas field organizations the AID Controller shall advise the Grant Officer who may suspend or revoke the advance payment procedure

AID 1420-52 (2-82) 6

7C PAYMENT-REIMBURSEMENT

(This provision is applicable to grants for construeshytion or to grants where Grantees do not meet the condit payment)Each month the Grantee shall submit an original and two copies of SF-270 Request for Adshy

or Reimbursement to the address specified in vance oeimbur ntthSceueotisga

A Financial Status Report SF-269 shall be submitted quarterly no later than 30 days after theend of the period in ai original and two copies The final Financial Status Report must be submitted within 90 days after the conclusion of the grant

(c) Both reports will be prepared on a cash basis however if the Grantees accounting records are not normally kept on a cash basis the Grantee shall not be required to convert its accounting system to meet this requirement

8 TRAVEL ANDTRANSPORTATION

(This provision is applicable when domestic or inshyternational air travel or shipment costs are reimburshysable under the grant)

(a) The Grant Officer hereby approves internashytional travel to be reimbursed under this grant proshyvided that the Grantee shall obtain written concurshyrence from the cognizant Project Officer in AID prior to sending any individual outside the United States to perform work under the grant For this purshypose the Grantee shall advise the Project Officer at least 30 days in advance of any travel to be undershytaken outside the United States After concurrence is received the Grantee shall provide the cognizant Misshysion or US Embassy advance notification (with a copy to the Project Officer) of the arrival date and flight identification of grant-financed travelers

(b) Travel to certain countries shall at AIDs opshytion be funded from US-owned local currency When AID intends to exercise this option it will so notify the Grantee after receipt of advice of intent to travel required above AID will issue a Government Transportation Request (GTR) which the Grantee may exchange for tickets or AID will issue the tickets directly Use of such US-owned currencies will constitute a dollar charge to this grant

(c) All international air travel and all international air shipments funded under this grant shall be made on United States flag air carriers (hereinafter referred to as certificated air carriers) to the extent sershyvice by such carriers is available in accordance with paragraphs (d) and (e) below

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

The terms used in this provision have the following meanings

(1) International air transportation means transportation of persons (and their persona effects) or property by air between a place in the United States and a place outside thereof or between two places both of which are outside the United States

(2) US flag air carriers means one of a class of air carriers holding a certificate of public conve-nience and necessity issued by the Civil Aeronautics Board approved by the President authorizing operations between the United States andor its ter-ritories and one or more forein countries

(3) The term United States includes the fifty states Commonwealth of Puerto Rico possessions of the United States and the District of Columbia

(d) Passenger or freight service by a certificated air carrier isconsidered available even though

(1) Service by noncertificated air carrier can be paid for in excess foreign currency or

(2) Service by a noncertificated air carrier is preferred by the agency or traveler needing air transportation or

(3) Service by a noncertificated air carrier is more convenient for the agency or traveler needing air transportation

(e) Passenger service by a certificated air carrier will be considered to be unavailable

(1) When certificated air carriers offer only first class service and less than first class service is available from noncertificated air carriers or

(2) When the traveler while en route has to wait 6 hours or more to transfer to a certificated air carrier to proceed to the intended destination or

(3) When any flight by a certificated air carrier is interrupted by a stop anticipated to be 6 hours or more for refueling reloading repairs etc and no other flight by a certificated air carrier is available during the 6 hour period or

(4) When by itself or in combination with other certificated or noncertificated air carriers (if cer-tificated air carriers are unavailable) it takes 12 or more hours longer from the original airport to the destination airport to accomplish the agencys mis-sion than would service by a noncertificated air car-rier or carriers

(5) When the elapsed travel time on a scheduled flight from origin to destination airports by noncer-tificated air carrier(s) is 3 hours or less and service by certificated air carrier(s) would involve twice such scheduled travel time

(f) Freight service by a certificated air carrier will be considered to be unavailable when

(1) No certificated air carrier provides sched-uled air freight service from the airport serving the

shipments point of origin and a noncertificated air carrier does

(2) The certificated air carrier(s) serving the shipments point of origin decline to issue a through airway bill for transportation to the shipments final destination airport

(3) Use of a certificated air carrier would result in delivery to final destination at least 7 days later than delivery by means of a noncertificated air carshyrier

(4) The total weight of the consignment exceeds the maximum weight per shipment which a cershytificated air carrier will accept and transport aas single shipment and a noncertificated air carrier will accept and transport the entire consignment as a single shipment

(5) The dimensions (length width or height) of one or more of the items of a consignment exceed the limitation of the certificated aircrafts cargo door openings but do not exceed the acceptable dimenshysions for shipment on an available noncertificated air carrier

(g) Where US Government funds are used to reimburse the Grantees use of other than US flag carriers for international transportation the Grantee will include a certification on vouchers involving such transortation which isessentially as follows

CERTIFICATION OF UNAVAILABILTY OF US FLAG AIR CARRIERS

I hereby certify that the transportation service for personnel (and their personal effects) or property bycertificated air carrier was unavailable for the followshying reason(s) (State appropriate reason(s) as set forth in (e) or (f) above see 41 CFR 1-1323-3 for further guidance)

(h) Travel Costs and Overseas Maintenance Allowances

(1) Travel Within the UnitedStates (i) As used herein the term travel within the

United States includes the 50 states District of Colshyumbia Commonwealth of Puerto Rico Virgin Islands and all the US Territories except the Trust Territories of the Pacific Islands

(ii) Subsistence allowances paid to Grantee employees traveling within the United States will be reimbursed in accordance with the established policies and practices of the Grantee which are uniformly applied to both federally financed and other activities of the Grantee

(2) InternationalTravel (i) As used herein the term international

travel includes travel to the US Trust Territories of the Pacific Islands

AID 1420-52 (2-82) 7

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

(ii) The Grantee will be reimbursed for inter-national travel subsistence and post differentials and other allowances paid to employees in an intershynational travel status or assigned overseas in accor-dance with the Grantees established policies and practices which are uniformly applied to federally financed and other activities of the Grantee but only to the extent that such eimbursement does not exshyceed the applicable amounts or rates established in the Standardized Regulations (Government Civilians Foreign Areas) published by the USDepartment of State as from time to time amended

9 OCEAN SHIPMENTOF GOODS

(This provision is applicable when goods pur-chased with funds provided under this grant are transported to the Cooperating Country on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the Cooperating Country on ocean vessels shall be transported on privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels and

(b) At least 500 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the Cooperating Coun-try on dry cargo liners shall be paid to or for the benefit of privately owned US flag commercial vessels to the extent such vessels are available at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their use would result in a significant delay the Grantee may request a certificate of nonavailability from the AID Transportation Support Division Of-fice of Commodity Management Washington DC 20523 giving the basis for the request Such a deter-mination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for the tonnage of goods included in the determination

(d) Vouchers submitted for reimbursement which include ocean shipment costs shall contain a certifica-tion essentially as follows I hereby certify that a copy of each ocean bill of lading concerned has been submitted to the Maritime Administration Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges including the basis for calculations such as weight or cubic measurement

(e) Shipments by voluntary nonprofit relief agen-cies (ie PVOs) shall be governed by this Standard provision and by AID Regulation 2 Overseas

Shipments of Supplies by Voluntary Nonprofit Relief Agencies (22 CFR 202)

10A PROCUREMENT OF GOODS AND SERVICES UNDER $250000

(This provision is applicable when the total proshycurement element (ie the sum of all purchase

ordes notrcts fgo a sv )ft grant does not exceed $250000)

(a) Ineligible Gods and ServicesUnder no circumstances shall the Grantee proshycure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

If AID determines that the Grantee has procured any of the ineligible goods and services specified above under this grant and has received reimbursement for such purposes the Grantee agrees to refund to AID the entire amount of the reimbursement

(b) Restricted Goods The Grantee shall not procure any of the followshy

ing goods and seivices without the prior written authorization of the Grant Officer

(1) agricultural commodities (2) motor vehicles (3) pharmaceuticals (4) pesticides (5) rubber compounding chemicals and

plasticizers (6) used equipment (7) US Government-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Officer and has received reimbursement for such purpose the Grantee agrees to refund to AID the entire amount of the reimbursement

(c) Geographic Source and Order ofPreference All goods (eg equipment materials and supshy

plies) and services the costs of which are to be reimshybursed under this grant and which will be financed with Untied States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) the United States (AID Geographic Code 000)

AID 1420-52 (2-82) 8

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

(2) Selected Free World countries (AID (g) IneligibleSuppliers Funds provided under this grant shall not beGeographic Code 941)

commodity or commodityshy(3) the cooperating country used to procure any

(4) Special Free World countries (AID related services lurnished by any supplier whose name appears oi tle lit of Ineligible SuppliersGeographic Code 935)

Rtgulatik Y Supphlers of Cornshy(d) Application of Orderof Preference under AID

When the Grantee procures goods and services modities and Cotmmodity-IRcialLd rvices Ineligible

from other than US sources under the order of for AID Financing t22 -R 208) The Grantee to review said ist plior to undertakiig apypreference in paragraph (c) above it shall document agees

its files to justify each such instance The documenta- procurement the cost of which is to be reimbursable

under this grant AID will provide the Grantee withtion shall set forth the circumstances surrounding the

procurement and shall be based on one or more of this list (h) Ocean cnd t Tan orta~ionthe following reasons which will be set forth in the

For requiremen rKting to transportaton byGrantees documentation ocean vessel of comaodrs prchased under his(1) the procurement was of an emergency

wison entitled Oceannature which would not allow for the delay atten- grant see tL Staidai Shipment Of 0ood 1-o uquiiemiienis relating todant to soliciting US sources

(2) the price differential for procurement from transportation of coilil odlitics by air ccte Str m-porta-US sources exceeded by 5017o or more the delivered dard Provisioii en - avcl iad i

price from the non-US source tion (3) impelling local political considerations

precluded consideration of US sources O(FG(4) the goods or services were not available from 10B PROCUP1MI V DS AND

0US sources or SERVICES O ti 2( 0 (5) procurement of locally available goods or

(This proviI pplhcabe when th- total proshyservices as opposed to procurement of US goods

the suri of all purchaseand services would best promote the objectives of curement elencit c

orders and conuact frrzos and serices of thisthe Foreign Assistance program under tle grant

grant will be greater -iuon SZ5)000 over the life of the(e) The GranteesProcurementSystem

The Grantee may use its own procurement grant) specifely apshypolicies and procedures provided they conform to the (a) General Ecepr as may be

geographic source and order of preference re- proved o) dirtteo inadue by the Grail Officer

all goods (eg eci preen vehclc ma i andquirements of this provision and the standards set underin paragraph 1U of AID Handbook 13 supplies) and scvces wh vill efinanceforth this giant with United iaies Jolars bhatl e pro

Grants

cured in and shipped from he United State (Code(f) Small Business with the small 000) and from a orher cotntries within theTo permit AID in accordance

business provisions of the Foreign Assistance Act of authorized geuipioc (ode qpecified in the schedule

1961 as amended to give United States small of this giant (b) Procurement of goods In ordei to be etigiblebusiness firms an opportunity to participate in sup-

under this gra-t gouds purched under this grantplying commodities and services procured under this

grant the Grantee shall to maximum extent possible must be of elgbie soe crid origin and musi

provide the following information to the Office of satisfy AII)s comporientry requnements se forth

below Inaddition esupphcr of commodities mustSmall and Disadvantaged Business Utilization meet the nauionaty iejuirenients specified inAIDWashington DC 20521 at least 45 days prior

(except where a shorter time is requested of and paragraph (d)(1) of tins pro sion Souice mcns the country fromgranted by the Office of Small and Disadvantaged (1) Source

which a commodity is shipped to the CooperatingBusiness Utilization) to placing any order or contract Countiy or the Cooperating Country itself if thein excess of $25000

(I) Brief general description and quantity of commodity is located therein at the time of purchase

However where a commodity is shipped trom a freegoods or services (2) Closing date for receiving quotations pro- port or bonded warehouse in the form in which

received therein source nmcans the counzry fromposals or bids anJ (3) Address where invitations or specifications which the conmiodity as shipped to the free port oi

bonded warehousecan be obtained

AID 1420-52 (2-82) 9

(2) Origin The origin of a commodity is the country or area in which a commodity is mined grown or produced A commodity is produced when through manufacturing processing or substantial and major assembling of components a commer-cially recognized new commodity results that is substantially different in basic characteristics or in purpose or utility from its components

(3) Componentry Components arc the goods that go directly into the production of a produced commodity AID componentry rules are as follows

(i) If a commodity produced in an eligible source country contains no imported component it is eligible for AID financing

(ii) Unless otherwise specified by the Grant Officer components from the United States the Cooperating Country and any other countries in-cluded in Geographic Code 941 may always be uti-lized in unlimited amounts regardless of the geographic code authorized

(iii) Unless procurement is authorized from countries included in Code 899 -omporients from free world countries not included in Code 941 are limited according to the following rules

(A) They aie limited only if they are ac-quired by the producer in the form in which they were imported

(B) The total costs to the producer of such components (delivered at the point of production) may not exceed 50 percent of the lowest price (ex-cluding the cost of ocean transportation and marine insurance) at which the supplier makes the commod-ity available for export sale (whether or not financed by AID)

(C) AID may prescribe percentages other than 50 percent for specific commodities

(iv) Any component from a non-free world country makes the commodity ineligible for AID financing

(4) Supplier Nationality (See paragraph (d) of this provision)

(c) Eligibility ofconnodiv-related services (1) Incidenial services Nationality rules are ap-

plied to the contractor supplying equipment under this grant and not separately to any contractor that may supply commodity-related incidental services Such services defined as the installation or erection of AID-financed equipment or the training of per- sonnel in the maintenance operation and use of such equipment are eligible if specified in the equip-ment contract and performed by citizens of countries included in AID Geographic Code 935 or non-United States citizens lawfully admitted for perma-nent residence in the United States

(2) Ocean and air transportation (i) Except as otherwise approved in writing by

the Grant Officer AJF) will finance only those ocean transportation costb

(A) Incurred on vessels unl-i US flag registry when Ccogrrjhic Code 0-1O isdu n- zcd for procurement ol good of services

(B) nitr red on vessels tinder U6 Cooperating Countiy or oilher countries included in Geographic Code 54 flag regist v when Geographic Code 941 is auhoi ied for procur)1 4if goods or services or

(C) incurred Om l sel undei fAg repsiry of any fre- world corvtii if thcosis 4r part of tlie total cost on a throu1 b ot 1diw paid Lo a canr for initial carriac or 1 sel whir I i- athicid I accordance h rgh z)(Y (i)A1 and (9) above

(it) A_ c or -i harx c fi part cargo tii tcaipoiation ol goodL ourshychased uiidcr tins grai nw be appro ed h tl_ AID Transportation ir ort D ivii( W modify Manavemnt Va hinyon 1) C 2J523 prior to strair

(ii ) Whc Itsc P m 2 ftsy ct been authori7cc ite I )owHirg requitcnr pshyply

(A) At Iha Oro rnf the gross 10t)110 Of al goods purchased unicr 0is rant ind transported o the Cooperat-mv Coitiy or occn esQis hail be transported on Or1vrt1y )iied US flag commeical vessels to th re el at fair-uch are availahbl and reasonabh ate for such vessels and

(B) Ai Ict of the r s fheight revenue gencr In shirminer rf ioods purchascshytinder this grant and irarpcrted to the cooperalinp Countiy on dry car Jiri Th_ah be oiiu t or for 0)e benefit of priswttcly owned I c flag crmrrcial vessels to the extent such vessels are available at ai and reasoilable rates for such vcsels

(iv) When US flag vessels are not available or their use would result in 1significant delay the Grantee ma roques a ccriicate of nonavaiisbilit from the AID Transportation Support Divion Ofshyfice of Commodity Management Washinton DC 20523 giving the basis for the request Stch a detershymination of nonavailability will relieve the Grantee of the requirement to use US flag vessels for lt e tonnage of goods included in the determination

(v) Vouchers submitted for reimbursement which include ocean shipment costs shaH contain a certification essentially as follows I hereby certify that a copy of each ocean bill o lading concerned has been submitted to the Maritime Administration

AID 1420-52 (2-82) 10

Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges in-cluding the basis for calculation such as weight or cubic measurement

(vi) For use of US flag air carriers see the Standard Provision entitled Travel and Transpor-tation

(3) Marine insurance The eligibility of marine insurance is determined by the country in which it is placed Insurance is placed in a country if pay-

ment of the insurance premium is made to and tile insurance policy is issued by an insurance company located in that country Eligible countries for place-ment are governed by the authorized geographic code except that if Code 941 is authorized the Cooperating Country is also eligible Section 604(d) of the Foreign Assistance Act requires that if a recishypient country discriminates by statute decree rule or practice with respect to AID-financed procure-

ment against any marine insurance company authorized to do business in any State of the United States then any AID-financed commodity shipped to

that country shall be insured against marine risk and the insurance shall tie placed in the United States with

a company or companies authorized to do a marine insurance business in any State of the United States

(d) Nationality Except as specified in paiagraph (c) above in order to be eligible for AID financing under this grant contractors subcontractors or sup-pliers must fit one of the following categories

(1)Suppliers of commod ties A supplier pro-viding goods must fit one of the following categories for the costs of such goods to be eligible for AID financing under this grant

(i) An individual who is a citizen or legal resi-

dent of a country or area included in the authorized

geographic code ot (ii) A corporation on partnership organized

under the laws of -acountry or area included in the

authorized geographic code or (iii) A controlled foreign corporation ie

any foreign corporation of which more than 50 per-

cent of the total combined voting power of all classes

of stock is owned by the United States shareholders within the meaning of Section 957 et seq of the In-

ternal Revenue Code 26 USC 957 or (iv) A joint venture or unincorporated

association consisting entirely of individuals cor-porations or partnerships which fit any of the foregoing categories

(2) Suppliers of services A contractor or sub-contractor thereunder providing services under an AID-financed grant must fit one of the following

categories for the costs of such contiacis or subconshytracts to be eligible for AID financing under this grant (NOTE the tei m contractor includes personal services contractors)

(i) An individual who is a citren of and whose principa plae of busints is a counry inshycluded in the autnojiied kogra-hic code or a non-US citizen lawfuly admitted for permanent resishyderce in the United States who principal place of business is in the United States or

(ii) A c- ortion or prrtnership that Is incorshyporated or legaiy nigancd tinder the laws of a country or atca irJudcd in the authorized geographic code h3 itnricipa pice ol 1tisiness in a country or area included in the authorized geographic code an mcets iccteria cet forth in either subparagri (A) o t 14helo

() h rerpanv shr| sPr than 501 IInefial )wned ov IIt1vndlIlls whi are

citizens of a comtm or Ilea a ed iithl authoshyrized geographic codt In case ot corinorttios more than 501A hicificiaiy owned means tha more than 511 o (Icaib claot sick ii owncd b such individuals it c e fvairnerhips ce

than 5001n bcnci w i ea thai -iore than 500 of eachl categoiy o pwa nerslnp interest (eg gencial linited is iisv ned t uclt divduals (With

respect to stock or mteres held by compa-ies funds or institutions the utnamie beneficial ownership by

individuns in cont llig)

(B) Iie corporalo or partnership

o i )tlcha Uporaedbeen or legally organized in the Unied Star for more than three years prior to the IsutuIce late of the invitation for bids or requet ion proposals and

2j liperformed within the United States administrttie and technical profL-sional or

construction scrices under a (Oritlact or contract

for services and derived reveuc thernfrom in each of

the three years prior to ye date described in the

preceding paragraph rd (3) cnhuy United States cinzens in

more than half its enianct full-time positions in the United States 1nd

(4) ha the existing capability in the

UnitedStatestopertorin tlccoiract or

(ii) A joint vcntme or unincorporated association consisting entrely of individuals corshyporations oi partnircihips which fit categories (d)(2)(i) and (d)()() above However joint ventures with firms wholly or partially owned by the host government are ineligible

AID 1420-52 (2-82) 11

(iv) A duly authorized officer of the firm shall certify that the participating firm meets either the requirements or subparagraphs (d)(ii)(A) or (d)(ii)(B) above In the case of cornorations tile cer-tifying officer shall be the corporate secretary With respect to the iecuirements of subparagraph (d)(ii)(A) of this provision tile certifying officer may presume citizenship on the basis of the stockholders record address provided the certifyingofficer certifies regarding any stockholder (including any corporate funds or nstitutional stockholder) whose holdings are material to the corporationseligibility that the certifying officer knows of no fact which might rebut that presumption

(3) Inehible suppliers of coinmodities and ser-vices Citizens or firms of any country not included in AID Geoglaphic Code 935 ate ineligible as sup-pliers contiactors subcontractors oi agents for goods and services thev costs of which will be reim-bursed under this grant lowever non-US citizens lawfully admitted foi pernmanent residene in the United States are eligible

(e) Nationality of empluvees under contracts and subcontracts for services The nationality policy of subparagraph (d)(2) of this poismon does not apply to tile employees of ontraciois or subcontractors whose services will be reimbursed under this grant but all contractor and subcontractor employees engaged in providing ser ices under AID-financed grants must be citmens of countries included in AID Geographic Code 935 or ion-US citizens lawfully admitted for permanent residence in the United States

(f)The Cooperating Country as a source Withcertain exceptions the Cooperating Country is not normally an eligible Soulce for procurement to be paid in US dollars File exceptions are for ocean freight and marine insurance (see paragraphs (c)(l)and (c)(2) of this provision) The Cooperating Coun-try may be an eligible source if local cost financing is approved either by specific action of the Grant Of-ficer or in the Schcdule of the grant In such cases the Standard lrovision entited Local Cost Financ-ing with US Dollars will apply

(g) Ineligible goods and services Under no cir-cumstances shall tileGrantee procure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

AID 1420-52(2-82) 12

IfAID determines that the Grantee has procured any of the ineligible goods and services specifiedabove under this grant and has teceived reimburseshyment for such purpose the Grantee agrees to refund to AID the entire anount of the rimbuisement

(h) Rtricted gooad The Grantee shall not proshycure any of the following oods -r services without the prior written au ihrirton -f heGrant Officer

()agrtcultura cor-odites (2) motot vehicls (3)pharmaceuia (4) pesticides (5) rtober ttompounding chenicas and

plasticizers (6) used equipment (7) U S Goermnent-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of tile testmced ood speclfi d above uir this grant tllout the p ir writtcn aohoilzlti n of the Grant O)ffic ao has -eccive- r men h r such purpose ahe (antee tvceto refllrd to All) the entile anount o 1i reiith urcn

(i) Printed or ucd -cl rclmtertals It the effective u or prmtne2 udi) visual achinn rnateriIs dcpend toon tih- beng in the local language and if such natrs are intended for technical aststance project activillc financed by AID in whole or nnrt and il othei tunds including US-owned or US -c trolmed local currencies are not readily avaiabe to f~aice the procurement of such materials oca iangave versions may be proshycured from the followinmg sources in order of preference

(1)Code 000 Itted Stat s (2) tile Coopetlnlonotmy (3) Code 941 )jecied Free World (4) Code 399 Free Woli

(j) Ineligible vq)hrsFund provided under this grant shall ihot be used to procure any commodity of commodity-rulated ivices firnished by any supplier whose name the Lit of Ineligible Sunapoca on pliers under AID d2gulatior upphers of Cornshyrmodities and ( onmodil clated Services Ineligible fot All Finarcog (22 CiR 2)W) Ihe Grantee agrees to review said lst rm or to iidertaking any procureshyment fhe cost of which ito be reimbursable under this grant MD will iovide thw (mantee with this list

(k) The Gremees procurement system The Grantee may use itsown pro)turement policies and procedures provideO they conform to the geographic source and nationality tequirements ot thiprovisionand the standards set forti in pa-ragraph IU of AID Handbook 13 Giants

11 LOCAl COST FINANCIN( WITH

US DOLLARS

(This provision is applicable whenever local cost financing has been specifically authorized in the Schedule of this grant regardless of dollar amount)

(a) Local cost financing is the use of US dollars to obtain local currency for the procurement of

goods and services in the Coopeiatig Country in o optiated US dollargoos ndii erice ooptaingContrhL payment fo gu k o11 d sM purchaseo in thete furtherance of the purpose of the grant Local cost

financing must be specifically authorized in the Schedule of the grant The arnount of US dollars which may be used must be specified in the

authorization together with any special restrictions

on their use (b) Procurement of goods and services under local

cost financing is subject to the following restrictions (I) Ineligilegoods atiutservices

Under no ( iicuinstaces shall the Grantee pro-cure any of the following under this grant

(i) military equipment (ii) surveillance equipment (iii) commodcitis and scvices for support of

police or other lam enfoi cement activities (iv) aborton equpment and servicesab rto andt| (v) luxury good and gambling equipment or (vi) eath c niodifhca ton quipm ent

(vi)wca heatuod(tat tn euipmntin-If AI) determines that the Grantee has pIocured

any of the ineligiblc good and ervices specified above under this graiil and has received reimburse-ment for such purpose the Grantee agrees to refund to AID the entire amount ot the reimbursement

(2) Restrictedgoods The Grantee shall not mocure any of the

following goods or sei vie vthout the prior written authorization of the Grvit it ficer

(i) agricultural commodities (ii) motor vehicles (iii) pharmaceutical (iv) pcsiicide (v) ruboer compounding chemicals and

plasticizers (vi) used equipoent (vii) US Government-owned excess prop-

erty or (viii) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Oficer und ha received icmitbursement for such purpose the Grantee aprces to refund to All) the entire amount of the icm biscinent

(3) Any compoitlnt front a non-free world country makes a commodity iicligible for A[l) fi-nancing

AID 1420-52 (2-82)

(4) Nationality

(i) Citizens or firms of any country not inshy

cludd in AID Goraphic Code 935 are ineligible as

suppliers contractors subcontractors or agents for goods and sersie6- the costs of which wi b reimshybursedIunder tii t

fi) Loca 4t Itnuicing I the use of apshyto olbtain ocal iurrency for

Cooperating Cottmoy Auorizaton of local cost

financing atuoganakc in addhshyCoopei (rniy lion to the U ited _tje - otr uyi

eluded in the auth icd oiraphic cOde fo tI proshy

ject an eligiole sou for [he fit haS of goods or

wrvies in the Coop rtiig Counlry Cjoods or ser vices purchase Mnd( local cost inanctg riust be

located in the (ooperatp ( ount v at the time the tare pui chased te aniot be imported specil icallvfr the piojcLt -bchi g fcow bte hs grant The

supplier from hichgooc- i services are purchased uneIe otftinipm 0h h

L Cooperating Con tr uppeis e (ood servicetinder local eo IIn c rout meet the nationality

co[ il i plt

eligibiity sts pre t d InIparagraph i o the p shyeb tests r p TIshy

visio thUI11Lsl entcc ro u toersot anSfrvis eit Ylo-Procal of Goo and Servic over W henc local co - Inavcshy

has been ih Othe ( ocipe itnig Counitr is in e t ben tid the too ed eogu cde( to bepnrupd d e rmtiozed ieogrnaphic

code fel purpo c o dernning nationahtv eligibility pursua~ o paragrapih (d i of the trovislor

entitled lPticernetl i of Good and Setces over $250000

(c) (Ceteral[t n hplesUnler local cost financin the Grantcc shall foilow podprocurement policies utilizing comipetiotn to the maximum practica exshytent obtaining the lowest avalable prtce and documenting sucti p ttirement to justi y the method Used and Thprice established

(d) Procurementof goors In order to be eligible under local cost hnancing goads are subject to the following eCil ic 1equi meits

(1) Indigtu gods (_oods shich have been mined grovo or pi o IneJi the Cooperating Counti v th-rot hi manuLfoture pruce ng or issembly are clgible for loci[ cost Imiancing under iis grant Good produced with Itported cornshy

potlnnts nult ie-ilt in a commerciilly recognized new commodity that Is stibstantialty dit fcient in basic characturistics oi Inupo 01 utOilltv from its cornshyporient in ot dtoi 1c qtuahf a indigerous such goods may not c( wiii1t coi lpotienl ron any nonfree world countrv

(2) Imported shelf items Imported shelf items are goods that arc normally tiported and kept in

13

Cargo Preference Control Center Commerce Building Washington DC 20235 and that such bills of lading state all of the carriers charges in-cluding the basis for calculation such as weight or cubic measurement

(vi) For use of US flag air carriers see the Standard Provision entitled Travel and Transpor-tation

(3) Marine insurance The eligibility of marine insurance is determined by the country in which it is placed Insurance is placed in a country if pay-

ment of the insurance premium is made to and tile insurance policy is issued by an insurance company located in that country Eligible countries for place-ment are governed by the authorized geographic code except that if Code 941 is authorized the Cooperating Country is also eligible Section 604(d) of the Foreign Assistance Act requires that if a recishypient country discriminates by statute decree rule or practice with respect to AID-financed procure-

ment against any marine insurance company authorized to do business in any State of the United States then any AID-financed commodity shipped to

that country shall be insured against marine risk and the insurance shall tie placed in the United States with

a company or companies authorized to do a marine insurance business in any State of the United States

(d) Nationality Except as specified in paiagraph (c) above in order to be eligible for AID financing under this grant contractors subcontractors or sup-pliers must fit one of the following categories

(1)Suppliers of commod ties A supplier pro-viding goods must fit one of the following categories for the costs of such goods to be eligible for AID financing under this grant

(i) An individual who is a citizen or legal resi-

dent of a country or area included in the authorized

geographic code ot (ii) A corporation on partnership organized

under the laws of -acountry or area included in the

authorized geographic code or (iii) A controlled foreign corporation ie

any foreign corporation of which more than 50 per-

cent of the total combined voting power of all classes

of stock is owned by the United States shareholders within the meaning of Section 957 et seq of the In-

ternal Revenue Code 26 USC 957 or (iv) A joint venture or unincorporated

association consisting entirely of individuals cor-porations or partnerships which fit any of the foregoing categories

(2) Suppliers of services A contractor or sub-contractor thereunder providing services under an AID-financed grant must fit one of the following

categories for the costs of such contiacis or subconshytracts to be eligible for AID financing under this grant (NOTE the tei m contractor includes personal services contractors)

(i) An individual who is a citren of and whose principa plae of busints is a counry inshycluded in the autnojiied kogra-hic code or a non-US citizen lawfuly admitted for permanent resishyderce in the United States who principal place of business is in the United States or

(ii) A c- ortion or prrtnership that Is incorshyporated or legaiy nigancd tinder the laws of a country or atca irJudcd in the authorized geographic code h3 itnricipa pice ol 1tisiness in a country or area included in the authorized geographic code an mcets iccteria cet forth in either subparagri (A) o t 14helo

() h rerpanv shr| sPr than 501 IInefial )wned ov IIt1vndlIlls whi are

citizens of a comtm or Ilea a ed iithl authoshyrized geographic codt In case ot corinorttios more than 501A hicificiaiy owned means tha more than 511 o (Icaib claot sick ii owncd b such individuals it c e fvairnerhips ce

than 5001n bcnci w i ea thai -iore than 500 of eachl categoiy o pwa nerslnp interest (eg gencial linited is iisv ned t uclt divduals (With

respect to stock or mteres held by compa-ies funds or institutions the utnamie beneficial ownership by

individuns in cont llig)

(B) Iie corporalo or partnership

o i )tlcha Uporaedbeen or legally organized in the Unied Star for more than three years prior to the IsutuIce late of the invitation for bids or requet ion proposals and

2j liperformed within the United States administrttie and technical profL-sional or

construction scrices under a (Oritlact or contract

for services and derived reveuc thernfrom in each of

the three years prior to ye date described in the

preceding paragraph rd (3) cnhuy United States cinzens in

more than half its enianct full-time positions in the United States 1nd

(4) ha the existing capability in the

UnitedStatestopertorin tlccoiract or

(ii) A joint vcntme or unincorporated association consisting entrely of individuals corshyporations oi partnircihips which fit categories (d)(2)(i) and (d)()() above However joint ventures with firms wholly or partially owned by the host government are ineligible

AID 1420-52 (2-82) 11

(iv) A duly authorized officer of the firm shall certify that the participating firm meets either the requirements or subparagraphs (d)(ii)(A) or (d)(ii)(B) above In the case of cornorations tile cer-tifying officer shall be the corporate secretary With respect to the iecuirements of subparagraph (d)(ii)(A) of this provision tile certifying officer may presume citizenship on the basis of the stockholders record address provided the certifyingofficer certifies regarding any stockholder (including any corporate funds or nstitutional stockholder) whose holdings are material to the corporationseligibility that the certifying officer knows of no fact which might rebut that presumption

(3) Inehible suppliers of coinmodities and ser-vices Citizens or firms of any country not included in AID Geoglaphic Code 935 ate ineligible as sup-pliers contiactors subcontractors oi agents for goods and services thev costs of which will be reim-bursed under this grant lowever non-US citizens lawfully admitted foi pernmanent residene in the United States are eligible

(e) Nationality of empluvees under contracts and subcontracts for services The nationality policy of subparagraph (d)(2) of this poismon does not apply to tile employees of ontraciois or subcontractors whose services will be reimbursed under this grant but all contractor and subcontractor employees engaged in providing ser ices under AID-financed grants must be citmens of countries included in AID Geographic Code 935 or ion-US citizens lawfully admitted for permanent residence in the United States

(f)The Cooperating Country as a source Withcertain exceptions the Cooperating Country is not normally an eligible Soulce for procurement to be paid in US dollars File exceptions are for ocean freight and marine insurance (see paragraphs (c)(l)and (c)(2) of this provision) The Cooperating Coun-try may be an eligible source if local cost financing is approved either by specific action of the Grant Of-ficer or in the Schcdule of the grant In such cases the Standard lrovision entited Local Cost Financ-ing with US Dollars will apply

(g) Ineligible goods and services Under no cir-cumstances shall tileGrantee procure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

AID 1420-52(2-82) 12

IfAID determines that the Grantee has procured any of the ineligible goods and services specifiedabove under this grant and has teceived reimburseshyment for such purpose the Grantee agrees to refund to AID the entire anount of the rimbuisement

(h) Rtricted gooad The Grantee shall not proshycure any of the following oods -r services without the prior written au ihrirton -f heGrant Officer

()agrtcultura cor-odites (2) motot vehicls (3)pharmaceuia (4) pesticides (5) rtober ttompounding chenicas and

plasticizers (6) used equipment (7) U S Goermnent-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of tile testmced ood speclfi d above uir this grant tllout the p ir writtcn aohoilzlti n of the Grant O)ffic ao has -eccive- r men h r such purpose ahe (antee tvceto refllrd to All) the entile anount o 1i reiith urcn

(i) Printed or ucd -cl rclmtertals It the effective u or prmtne2 udi) visual achinn rnateriIs dcpend toon tih- beng in the local language and if such natrs are intended for technical aststance project activillc financed by AID in whole or nnrt and il othei tunds including US-owned or US -c trolmed local currencies are not readily avaiabe to f~aice the procurement of such materials oca iangave versions may be proshycured from the followinmg sources in order of preference

(1)Code 000 Itted Stat s (2) tile Coopetlnlonotmy (3) Code 941 )jecied Free World (4) Code 399 Free Woli

(j) Ineligible vq)hrsFund provided under this grant shall ihot be used to procure any commodity of commodity-rulated ivices firnished by any supplier whose name the Lit of Ineligible Sunapoca on pliers under AID d2gulatior upphers of Cornshyrmodities and ( onmodil clated Services Ineligible fot All Finarcog (22 CiR 2)W) Ihe Grantee agrees to review said lst rm or to iidertaking any procureshyment fhe cost of which ito be reimbursable under this grant MD will iovide thw (mantee with this list

(k) The Gremees procurement system The Grantee may use itsown pro)turement policies and procedures provideO they conform to the geographic source and nationality tequirements ot thiprovisionand the standards set forti in pa-ragraph IU of AID Handbook 13 Giants

11 LOCAl COST FINANCIN( WITH

US DOLLARS

(This provision is applicable whenever local cost financing has been specifically authorized in the Schedule of this grant regardless of dollar amount)

(a) Local cost financing is the use of US dollars to obtain local currency for the procurement of

goods and services in the Coopeiatig Country in o optiated US dollargoos ndii erice ooptaingContrhL payment fo gu k o11 d sM purchaseo in thete furtherance of the purpose of the grant Local cost

financing must be specifically authorized in the Schedule of the grant The arnount of US dollars which may be used must be specified in the

authorization together with any special restrictions

on their use (b) Procurement of goods and services under local

cost financing is subject to the following restrictions (I) Ineligilegoods atiutservices

Under no ( iicuinstaces shall the Grantee pro-cure any of the following under this grant

(i) military equipment (ii) surveillance equipment (iii) commodcitis and scvices for support of

police or other lam enfoi cement activities (iv) aborton equpment and servicesab rto andt| (v) luxury good and gambling equipment or (vi) eath c niodifhca ton quipm ent

(vi)wca heatuod(tat tn euipmntin-If AI) determines that the Grantee has pIocured

any of the ineligiblc good and ervices specified above under this graiil and has received reimburse-ment for such purpose the Grantee agrees to refund to AID the entire amount ot the reimbursement

(2) Restrictedgoods The Grantee shall not mocure any of the

following goods or sei vie vthout the prior written authorization of the Grvit it ficer

(i) agricultural commodities (ii) motor vehicles (iii) pharmaceutical (iv) pcsiicide (v) ruboer compounding chemicals and

plasticizers (vi) used equipoent (vii) US Government-owned excess prop-

erty or (viii) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Oficer und ha received icmitbursement for such purpose the Grantee aprces to refund to All) the entire amount of the icm biscinent

(3) Any compoitlnt front a non-free world country makes a commodity iicligible for A[l) fi-nancing

AID 1420-52 (2-82)

(4) Nationality

(i) Citizens or firms of any country not inshy

cludd in AID Goraphic Code 935 are ineligible as

suppliers contractors subcontractors or agents for goods and sersie6- the costs of which wi b reimshybursedIunder tii t

fi) Loca 4t Itnuicing I the use of apshyto olbtain ocal iurrency for

Cooperating Cottmoy Auorizaton of local cost

financing atuoganakc in addhshyCoopei (rniy lion to the U ited _tje - otr uyi

eluded in the auth icd oiraphic cOde fo tI proshy

ject an eligiole sou for [he fit haS of goods or

wrvies in the Coop rtiig Counlry Cjoods or ser vices purchase Mnd( local cost inanctg riust be

located in the (ooperatp ( ount v at the time the tare pui chased te aniot be imported specil icallvfr the piojcLt -bchi g fcow bte hs grant The

supplier from hichgooc- i services are purchased uneIe otftinipm 0h h

L Cooperating Con tr uppeis e (ood servicetinder local eo IIn c rout meet the nationality

co[ il i plt

eligibiity sts pre t d InIparagraph i o the p shyeb tests r p TIshy

visio thUI11Lsl entcc ro u toersot anSfrvis eit Ylo-Procal of Goo and Servic over W henc local co - Inavcshy

has been ih Othe ( ocipe itnig Counitr is in e t ben tid the too ed eogu cde( to bepnrupd d e rmtiozed ieogrnaphic

code fel purpo c o dernning nationahtv eligibility pursua~ o paragrapih (d i of the trovislor

entitled lPticernetl i of Good and Setces over $250000

(c) (Ceteral[t n hplesUnler local cost financin the Grantcc shall foilow podprocurement policies utilizing comipetiotn to the maximum practica exshytent obtaining the lowest avalable prtce and documenting sucti p ttirement to justi y the method Used and Thprice established

(d) Procurementof goors In order to be eligible under local cost hnancing goads are subject to the following eCil ic 1equi meits

(1) Indigtu gods (_oods shich have been mined grovo or pi o IneJi the Cooperating Counti v th-rot hi manuLfoture pruce ng or issembly are clgible for loci[ cost Imiancing under iis grant Good produced with Itported cornshy

potlnnts nult ie-ilt in a commerciilly recognized new commodity that Is stibstantialty dit fcient in basic characturistics oi Inupo 01 utOilltv from its cornshyporient in ot dtoi 1c qtuahf a indigerous such goods may not c( wiii1t coi lpotienl ron any nonfree world countrv

(2) Imported shelf items Imported shelf items are goods that arc normally tiported and kept in

13

(iv) A duly authorized officer of the firm shall certify that the participating firm meets either the requirements or subparagraphs (d)(ii)(A) or (d)(ii)(B) above In the case of cornorations tile cer-tifying officer shall be the corporate secretary With respect to the iecuirements of subparagraph (d)(ii)(A) of this provision tile certifying officer may presume citizenship on the basis of the stockholders record address provided the certifyingofficer certifies regarding any stockholder (including any corporate funds or nstitutional stockholder) whose holdings are material to the corporationseligibility that the certifying officer knows of no fact which might rebut that presumption

(3) Inehible suppliers of coinmodities and ser-vices Citizens or firms of any country not included in AID Geoglaphic Code 935 ate ineligible as sup-pliers contiactors subcontractors oi agents for goods and services thev costs of which will be reim-bursed under this grant lowever non-US citizens lawfully admitted foi pernmanent residene in the United States are eligible

(e) Nationality of empluvees under contracts and subcontracts for services The nationality policy of subparagraph (d)(2) of this poismon does not apply to tile employees of ontraciois or subcontractors whose services will be reimbursed under this grant but all contractor and subcontractor employees engaged in providing ser ices under AID-financed grants must be citmens of countries included in AID Geographic Code 935 or ion-US citizens lawfully admitted for permanent residence in the United States

(f)The Cooperating Country as a source Withcertain exceptions the Cooperating Country is not normally an eligible Soulce for procurement to be paid in US dollars File exceptions are for ocean freight and marine insurance (see paragraphs (c)(l)and (c)(2) of this provision) The Cooperating Coun-try may be an eligible source if local cost financing is approved either by specific action of the Grant Of-ficer or in the Schcdule of the grant In such cases the Standard lrovision entited Local Cost Financ-ing with US Dollars will apply

(g) Ineligible goods and services Under no cir-cumstances shall tileGrantee procure any of the following under this grant

(1) military equipment (2) surveillance equipment (3) commodities and services for support of

police or other law enforcement activities (4) abortion equipment and services (5) luxury goods and gambling equipment or (6) weather modification equipment

AID 1420-52(2-82) 12

IfAID determines that the Grantee has procured any of the ineligible goods and services specifiedabove under this grant and has teceived reimburseshyment for such purpose the Grantee agrees to refund to AID the entire anount of the rimbuisement

(h) Rtricted gooad The Grantee shall not proshycure any of the following oods -r services without the prior written au ihrirton -f heGrant Officer

()agrtcultura cor-odites (2) motot vehicls (3)pharmaceuia (4) pesticides (5) rtober ttompounding chenicas and

plasticizers (6) used equipment (7) U S Goermnent-owned excess property or (8) fertilizer

If AID determines that the Grantee has procured any of tile testmced ood speclfi d above uir this grant tllout the p ir writtcn aohoilzlti n of the Grant O)ffic ao has -eccive- r men h r such purpose ahe (antee tvceto refllrd to All) the entile anount o 1i reiith urcn

(i) Printed or ucd -cl rclmtertals It the effective u or prmtne2 udi) visual achinn rnateriIs dcpend toon tih- beng in the local language and if such natrs are intended for technical aststance project activillc financed by AID in whole or nnrt and il othei tunds including US-owned or US -c trolmed local currencies are not readily avaiabe to f~aice the procurement of such materials oca iangave versions may be proshycured from the followinmg sources in order of preference

(1)Code 000 Itted Stat s (2) tile Coopetlnlonotmy (3) Code 941 )jecied Free World (4) Code 399 Free Woli

(j) Ineligible vq)hrsFund provided under this grant shall ihot be used to procure any commodity of commodity-rulated ivices firnished by any supplier whose name the Lit of Ineligible Sunapoca on pliers under AID d2gulatior upphers of Cornshyrmodities and ( onmodil clated Services Ineligible fot All Finarcog (22 CiR 2)W) Ihe Grantee agrees to review said lst rm or to iidertaking any procureshyment fhe cost of which ito be reimbursable under this grant MD will iovide thw (mantee with this list

(k) The Gremees procurement system The Grantee may use itsown pro)turement policies and procedures provideO they conform to the geographic source and nationality tequirements ot thiprovisionand the standards set forti in pa-ragraph IU of AID Handbook 13 Giants

11 LOCAl COST FINANCIN( WITH

US DOLLARS

(This provision is applicable whenever local cost financing has been specifically authorized in the Schedule of this grant regardless of dollar amount)

(a) Local cost financing is the use of US dollars to obtain local currency for the procurement of

goods and services in the Coopeiatig Country in o optiated US dollargoos ndii erice ooptaingContrhL payment fo gu k o11 d sM purchaseo in thete furtherance of the purpose of the grant Local cost

financing must be specifically authorized in the Schedule of the grant The arnount of US dollars which may be used must be specified in the

authorization together with any special restrictions

on their use (b) Procurement of goods and services under local

cost financing is subject to the following restrictions (I) Ineligilegoods atiutservices

Under no ( iicuinstaces shall the Grantee pro-cure any of the following under this grant

(i) military equipment (ii) surveillance equipment (iii) commodcitis and scvices for support of

police or other lam enfoi cement activities (iv) aborton equpment and servicesab rto andt| (v) luxury good and gambling equipment or (vi) eath c niodifhca ton quipm ent

(vi)wca heatuod(tat tn euipmntin-If AI) determines that the Grantee has pIocured

any of the ineligiblc good and ervices specified above under this graiil and has received reimburse-ment for such purpose the Grantee agrees to refund to AID the entire amount ot the reimbursement

(2) Restrictedgoods The Grantee shall not mocure any of the

following goods or sei vie vthout the prior written authorization of the Grvit it ficer

(i) agricultural commodities (ii) motor vehicles (iii) pharmaceutical (iv) pcsiicide (v) ruboer compounding chemicals and

plasticizers (vi) used equipoent (vii) US Government-owned excess prop-

erty or (viii) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Oficer und ha received icmitbursement for such purpose the Grantee aprces to refund to All) the entire amount of the icm biscinent

(3) Any compoitlnt front a non-free world country makes a commodity iicligible for A[l) fi-nancing

AID 1420-52 (2-82)

(4) Nationality

(i) Citizens or firms of any country not inshy

cludd in AID Goraphic Code 935 are ineligible as

suppliers contractors subcontractors or agents for goods and sersie6- the costs of which wi b reimshybursedIunder tii t

fi) Loca 4t Itnuicing I the use of apshyto olbtain ocal iurrency for

Cooperating Cottmoy Auorizaton of local cost

financing atuoganakc in addhshyCoopei (rniy lion to the U ited _tje - otr uyi

eluded in the auth icd oiraphic cOde fo tI proshy

ject an eligiole sou for [he fit haS of goods or

wrvies in the Coop rtiig Counlry Cjoods or ser vices purchase Mnd( local cost inanctg riust be

located in the (ooperatp ( ount v at the time the tare pui chased te aniot be imported specil icallvfr the piojcLt -bchi g fcow bte hs grant The

supplier from hichgooc- i services are purchased uneIe otftinipm 0h h

L Cooperating Con tr uppeis e (ood servicetinder local eo IIn c rout meet the nationality

co[ il i plt

eligibiity sts pre t d InIparagraph i o the p shyeb tests r p TIshy

visio thUI11Lsl entcc ro u toersot anSfrvis eit Ylo-Procal of Goo and Servic over W henc local co - Inavcshy

has been ih Othe ( ocipe itnig Counitr is in e t ben tid the too ed eogu cde( to bepnrupd d e rmtiozed ieogrnaphic

code fel purpo c o dernning nationahtv eligibility pursua~ o paragrapih (d i of the trovislor

entitled lPticernetl i of Good and Setces over $250000

(c) (Ceteral[t n hplesUnler local cost financin the Grantcc shall foilow podprocurement policies utilizing comipetiotn to the maximum practica exshytent obtaining the lowest avalable prtce and documenting sucti p ttirement to justi y the method Used and Thprice established

(d) Procurementof goors In order to be eligible under local cost hnancing goads are subject to the following eCil ic 1equi meits

(1) Indigtu gods (_oods shich have been mined grovo or pi o IneJi the Cooperating Counti v th-rot hi manuLfoture pruce ng or issembly are clgible for loci[ cost Imiancing under iis grant Good produced with Itported cornshy

potlnnts nult ie-ilt in a commerciilly recognized new commodity that Is stibstantialty dit fcient in basic characturistics oi Inupo 01 utOilltv from its cornshyporient in ot dtoi 1c qtuahf a indigerous such goods may not c( wiii1t coi lpotienl ron any nonfree world countrv

(2) Imported shelf items Imported shelf items are goods that arc normally tiported and kept in

13

11 LOCAl COST FINANCIN( WITH

US DOLLARS

(This provision is applicable whenever local cost financing has been specifically authorized in the Schedule of this grant regardless of dollar amount)

(a) Local cost financing is the use of US dollars to obtain local currency for the procurement of

goods and services in the Coopeiatig Country in o optiated US dollargoos ndii erice ooptaingContrhL payment fo gu k o11 d sM purchaseo in thete furtherance of the purpose of the grant Local cost

financing must be specifically authorized in the Schedule of the grant The arnount of US dollars which may be used must be specified in the

authorization together with any special restrictions

on their use (b) Procurement of goods and services under local

cost financing is subject to the following restrictions (I) Ineligilegoods atiutservices

Under no ( iicuinstaces shall the Grantee pro-cure any of the following under this grant

(i) military equipment (ii) surveillance equipment (iii) commodcitis and scvices for support of

police or other lam enfoi cement activities (iv) aborton equpment and servicesab rto andt| (v) luxury good and gambling equipment or (vi) eath c niodifhca ton quipm ent

(vi)wca heatuod(tat tn euipmntin-If AI) determines that the Grantee has pIocured

any of the ineligiblc good and ervices specified above under this graiil and has received reimburse-ment for such purpose the Grantee agrees to refund to AID the entire amount ot the reimbursement

(2) Restrictedgoods The Grantee shall not mocure any of the

following goods or sei vie vthout the prior written authorization of the Grvit it ficer

(i) agricultural commodities (ii) motor vehicles (iii) pharmaceutical (iv) pcsiicide (v) ruboer compounding chemicals and

plasticizers (vi) used equipoent (vii) US Government-owned excess prop-

erty or (viii) fertilizer

If AID determines that the Grantee has procured any of the restricted goods specified above under this grant without the prior written authorization of the Grant Oficer und ha received icmitbursement for such purpose the Grantee aprces to refund to All) the entire amount of the icm biscinent

(3) Any compoitlnt front a non-free world country makes a commodity iicligible for A[l) fi-nancing

AID 1420-52 (2-82)

(4) Nationality

(i) Citizens or firms of any country not inshy

cludd in AID Goraphic Code 935 are ineligible as

suppliers contractors subcontractors or agents for goods and sersie6- the costs of which wi b reimshybursedIunder tii t

fi) Loca 4t Itnuicing I the use of apshyto olbtain ocal iurrency for

Cooperating Cottmoy Auorizaton of local cost

financing atuoganakc in addhshyCoopei (rniy lion to the U ited _tje - otr uyi

eluded in the auth icd oiraphic cOde fo tI proshy

ject an eligiole sou for [he fit haS of goods or

wrvies in the Coop rtiig Counlry Cjoods or ser vices purchase Mnd( local cost inanctg riust be

located in the (ooperatp ( ount v at the time the tare pui chased te aniot be imported specil icallvfr the piojcLt -bchi g fcow bte hs grant The

supplier from hichgooc- i services are purchased uneIe otftinipm 0h h

L Cooperating Con tr uppeis e (ood servicetinder local eo IIn c rout meet the nationality

co[ il i plt

eligibiity sts pre t d InIparagraph i o the p shyeb tests r p TIshy

visio thUI11Lsl entcc ro u toersot anSfrvis eit Ylo-Procal of Goo and Servic over W henc local co - Inavcshy

has been ih Othe ( ocipe itnig Counitr is in e t ben tid the too ed eogu cde( to bepnrupd d e rmtiozed ieogrnaphic

code fel purpo c o dernning nationahtv eligibility pursua~ o paragrapih (d i of the trovislor

entitled lPticernetl i of Good and Setces over $250000

(c) (Ceteral[t n hplesUnler local cost financin the Grantcc shall foilow podprocurement policies utilizing comipetiotn to the maximum practica exshytent obtaining the lowest avalable prtce and documenting sucti p ttirement to justi y the method Used and Thprice established

(d) Procurementof goors In order to be eligible under local cost hnancing goads are subject to the following eCil ic 1equi meits

(1) Indigtu gods (_oods shich have been mined grovo or pi o IneJi the Cooperating Counti v th-rot hi manuLfoture pruce ng or issembly are clgible for loci[ cost Imiancing under iis grant Good produced with Itported cornshy

potlnnts nult ie-ilt in a commerciilly recognized new commodity that Is stibstantialty dit fcient in basic characturistics oi Inupo 01 utOilltv from its cornshyporient in ot dtoi 1c qtuahf a indigerous such goods may not c( wiii1t coi lpotienl ron any nonfree world countrv

(2) Imported shelf items Imported shelf items are goods that arc normally tiported and kept in

13

stock in the form in which imported for sale to meet a general demand in the country for the item they are not goods whi( h have been specifically imported for use in an AID-financed project

(i) Shelf items are eligible for local cost fi-nancing in unlimited quantities up to the total amount available for local cost financing if they have their source in the Cooperanng Country and their

origin in a countr incuded in AID Geographic Code 941

0i)Shelf items having their origin in any country included in Code 899 but not in Code 941 are eligible if the prict of one unit doe not exceed $5000 For goods olo b ui of quaitiry cg tons barrels eic tile unit fo which the 1olol cur-rency equivalent of $5000 is applied is thai which is customarily used in quoting p ices The touaQ amount of imported shef tein ichaes from Lountries i-cluded in Code 89 ) but ot in Code 941 may not ex-ceed $25000 oI 11o of the Iotal local cost fInanced by AID lor pliepoject ihicheci s hlighei howvl7()

in no case may the total aniouni of such pirchlas

exceed S25 (X ) iho t l i oh i g a sp cC

geographic soire waiver

(3) Gooth mporied Specifl([ allv for he project

Goods imported specifjcallv lot the oroject being in1-

piemenied by this grant ale not eligible for local co financing they are subject to the recluiiements of the

provision entiled Piocurcment of Goods and Sershyvices over $2)00t)

12 GOVERNMENT I URNISIHED EXCESS PERSONAL PROVIZRTY

(This provision applies when personal property is furnished under the grant)

The policies and procedurts of Handbook 16 Exccs Property and the appiopriate provisions of 41 CFR 191-43 appl to the Government furnished eAcess properv ndc this grant

13A T Iplusmn UT)AAND) USE OF PROPERrv (GRANTEE llHV

(This provisiion nplicable when the Goveinment vests title in the (riitec only)

Title to all propcrt financed under this grant shall vest in the Grantee subject to the following condi-tions

(a) The Grante iall nit charge foi any deprccia-tion amortization r use of any property tite to which remains i the (tantec under rhis provision under this grant or any other US Goernment grant subgrait contract oMsubcontract

AID 1420-52 (2-82) 14

(b) The Grantee agree tu use and mainrain the property for the purpose of the grant in accordanct with the requirvirenls of paragraph IT of Chapter 1 Handbook 13

(c) With respect to nonexpendable property havshying an acquisrion cos of 10O) or more title to which vests in the (rantee the Grantee agrees

(1) To report such items to the Grant Officer

from ime to time as thry are acquired and to mainshytain a control system which will permit their ready identification and location

(2) To tranit l io any such items to the Governinerit in iccorJhTh e thany wrtten renuest therefore issued nv ic f any tmetn prior to finai pavn-II- 1de this Irint

1315 T111 LE ANll ( AQ- M[ pVfVR V tj OV1 1NM _T i )11 Y

Tis provisi I qp wlen it opfney

roo er e( iio

(a) PropertN tie h r G vcd

rnin t i re h in c is sub e t toiIndc t

this - iofi - Iii retnr cu Lcti eb cerred to a Coveinoi piopert ic to Government Or operty sitl --1t he affectetd the itKoi poratio oi ar cvet nol t si ncrii t onerty

Govelilni-el nloti ]al sLi (t)VLllnk lit property

or any part thcroof h e t beoine -t fixture or lose identit ac nersonaltv 1v ieason (t altixation to any realty

(b) Use of owrrnt-opertv Government ptoperty shall unless otherwise

providcl herein or appiroved by the Grant Oflicer oie used on y for the pcricrniance of this grant

(c) Control uhiwtnance and Repair of Go--ernshyment Properti

Fhe Cioniltce shall maitain and adminiter in acshycordance ith sound bit tes practice a prcsram for the maintenance repr ptotection and preservashy

tion of Got-mw p eopertv o as to ssure its full availability and uilulness for Ole performance

this grant Ihc Gr-rantee shall take all reasonabIle stepshyto connly iiiii alt a piopriate directions or instruc tions whici the (rant Officer may prescribe a reasonal ly iiecctiv for the protection o( the Goveinnlit property

lhe Graitt2 shall submit for rcview and written approval of the (itt Ol r a records systei tor p operty tiro nd a progan for ordcrly aintentrtcc t (4 tinent prpert however if th (Grartee rpertv control and maintenance system ha been tvicvcd nc aliprovec b another

Z3

Federal department or agency pursuant to Attach-ment N of OMB Circular No A-l10 (see paragraph IT of Chapter 1 Handbook 13) the Grantee shall furnish the Grant Officer proof of such approval in lieu of another approval submission

(1) PropertyControl The property control system shall include but

not be limited to the following (A) Identification of each item of Govern-

ment property acquired or funished under the grant by a serially controlled identification number and by description of item Each item must be clearlymarked Property of US Government

(B) The price of each item of property ac-quired or furnished under the grant

(C) The location of each item of property ac-quired or furnished under the grant

(D) A record of any usable components which are permanently removed fron items ofGovernment property as a result of modification or otherwise

(E) A record of disposition of each item ac-quired or furnished under the grant

(F) Date of order and receipt of any item acshyquired or furnished under the grantThe official property control records shall

bc kept in such condiion that at any stage of comple-beeptin woofth tion th grat t statsof rop-erty acquired or furnished under this grant may be

readily ascertained A report of current status of all items of property acquired or furnished under the grant shall be submitted yearly concurrently with the annual report

(2) Alaintenance Program The Grantees maintenance program shall be

such as to provide for consistent with sound business practice and the termin of the Grant

(i) disclosure of need for and the performance of preventive maintenance

(i) disclosure and reporting of need for capital type rehabilitation and

(iii) recording of work accomplished tunder the program

(A) Preventive maintenance-Preventive maintenance is maintenance gencrally performed on a regularly scheduled basis to prevent the occurrence of defects and to detect and correct minor defects before they result in serious consequences

(B) Record of maintenance -Tile Grantees maintenane program shall provide for records sufficient to disclose the maintenance actions performed and deficiencies discovered as a result of inspections

A report of status of maintenance of Government property shall be submitted annually concurrently with the annual report

(d) Risk of Loss (1) The Grantee hall not be liable for any loss

of or damage to the Government property or for exshypenses incidental to such loss or damage except that the Grantee shall be responsible for any such loss or damage (including expenses incidental thereto)

(i) Which results from willful misconduct or lack of good faith on the part of any of the Grantees directors or officers or on the part of any of its managers superintendcnts or other equivalentrepresentatives who have supervision or direction of all or substantially all of the Grantees business or all or substantially all of the Grantees operation at any one plant laboratory or separate location in which this gtant is being performed

(ii) Which results from a failure on the part ofthe Grantee due to the willful misconduct or lack of good faith on the part of any of its directors ofshyficers or other representatives mentioned in (i) above

(A) to maintain and administer in accorshydance with sound business practice the program for maintenance repair protection and preservation of Government prope ty as required by (i) above or (B)to take all reasonable steps to comply with any apshy

propriate written directions of the Grant Officer under (c)above

(in) For which the Grantee is otherwise responsible under the express terms of the article or articles designated in the Schedule of this grant

(iv) Which iesults from a risk expressly reshyquired to be insured under some other provision of this grant but only to the extent of the insurance so required to be procu cd and maintained or to the exshytent of insurance actually procuied and maintained whichever is greater or

(v) Which results from a risk which is in fact covered by insurance or for which the Grantee is otherwise reimbursed but only to (lie extent of such insurance or reimbursement

Provided that if more than one of the above exceptions shall be applicable in any case the Grantees liability under any one exception shall not be limited by any other exception

(2) The Grantee shall not be reimbursed for and shall not include as an item of overhead the cost of insurance or any provision for a reserve covering the risk of loss of or damage to the Government property except to the extent that the Government

AID 1420-52 (2-82) 15

may have required the Grantee to carry such in-surance under any other provision of this grant

(3) Upon the happening of loss or destruction of or damage to the Government property the Grantee shall notify the Grant Officer thereof shall take all reasonable steps to protect the Government property from further damage separate the damaged and un-damaged Government property put all the Governshyment property in the best possible order arid furnishtatmentoftheto teaGrnt fficr

(i) The lost destroyed and damaged Govern-ment property(ii) The time and origin of the loss destruc-

tion or damage (iiionAol dam nthe (iii) All known interests in comingled prop-

erty of which the Government property is a part and (iv) The insurance if any covering any part

of or interest in such commingled propertyThe Grantee shall make repairs and renovations of The Grante shalnmken rprt ri tesu

the damaged Government property or take such other action as the Grant Officei directs

(4) In the event the Grantee is Indemnifiedreimbursed or otherwise compensated for any loss or destruction of or damage to the Gove nment prop-erty it shall use the proceeds to repan renovate or replace the Government pi opei ty involved or shall credit such proceeds agant the cost of the work covered by the grant or shall otherwise reimburse the Government as directed by the Grant Officer The Grantee shall do nothing to piejudice the Govern-ments right to recover against third parties for any such loss destructio1 or damage and upoit the re-quest of the Grant Officei qhall at the Govern-ments expense furfish to tte Government all

reasonable assistance and cooperation (including assistance inthe prosecution Of Suit and the executionassstnceintheprsectin o sut ndtheexcuton of instruments of assignments in favor of the

Govenmeit) notaiing -CLMVpaiagraphGoercen) i(c) (e) Acecess The Government and any persons designated by

it shall at all reasonable times have access to the premises wherein any (joernment prooerty is located for the purpose of inspecting the Govern-ment property

(f Fmal Accounting a0d Dispostion of Govern-ment Property

Upon completion of this grant or at such earlier dates as may be fixed by the Grant Officer the Grantee shall submit in a form acceptable to the Grant Officer inventory schedules covering all items of Government property not consumed in the perforshymance of this grant or not thenctofore delivered to the Government and shall prepare- deliver or make such other disposal of the Government property as

may be directed or authorized by the Grant Officer (g) Communications

All communications issued pursuant to this proshyvision shall be in writing

13C TITLE TO AND CARE OF PROPERTY (COOPERATING COUNTRY TITLE)

(This provision is applicable to property titled inname of the Coperatinig Country or such publicor private agency as the cooperating government maydesignate)dsgae

(a) Except as modified by the Schedule of this grant title to all eqUipment materials and supplies

cost of which is ieimbursed to the Grantee byAID or by the Coopei ating Govei ninent shall at all timebe in the name of the Coopei ating Government or such public or private agency as the Cooperating or p i dsivateag e sthe oopecingGovernment may designate unless title to specified

types or classes of equipment is reserved to AIDunder provisions set forth iii the Schedule of this

grant but all such piopeniv shall he under thecustody and control of Giantee until the owner of tishytle directs othcrs ise )Icompletion of work under thisgrant or its termination at which time custody and control shall be turned ovet to the owner of title or

disposed of in accordance with its instructions All performane guaml tees and warranties obtained

owner (b) The Grantee shall piepare and establish a proshy

grain to be approved by the Mission foi the receipt use maintenance piotection custody and care ofequipment materials and supplies for which it has

custodial responsibility iiicluding the establishment of reasonable controls to enforce such program TheGrantee shall be guided by the requirements of

Graph I o e uipe bof randbook o3 ITof Clhpte 1 of Handbook 13

Within 90 days after completion of this grant

or at such other date as may be fixed by the Grant Officer the Grantee shall submit an inventory schedule co ening all items of equipment materials and supplies under hisher cnstodt v title to which is in the Cooperating Goveinient o public or private agency designated by the Cooperating Governmentwhich have not been coLnsumed it the performance of this grant The Ci antee shall also indicate whatdis a she a e osachalo i ey disposition has hcen iadeofach propet ty

1 CONVLRSIN OF UNHEI STATES i

Upon arrival ii the Cooperating Country and from time to time as appropriate the Grantees Chief of Party shall consult with the Mission Director who

AID 1420-52 (2-82) 16

shall provide in writing the procedure the Grantee and its employees shall follow in the conversion of United States dollars to local currency This may in-clude but is not limited to the conversion of said currency through the cognizant United States Disbursing Officer or Mission Controller as ap-propriate

15 TERMINATION

(a) For cause This grant may be terminated for

cause at any time inwhole or in part by the Grant

lotice to the Grantee wheneverOfficer upon written it is determined that the Grantee has failed to complyithsterco in t the grantee hof

with the conditions of the grant

(b) For Conventence This grant may be ter-minated for convenience at amiy time by either party in whole c in pail tif both pai ties agree that the con-tinuation of the grant onid not produce beneficial results commensurate s idi the fir ther expenditure of funds Both pat ties ajl agree upof eraiiation con-ditions including the tiffclivc date aod In the case of partial ternination th poi t 1o1he terinialted Ihe agreeien to ictnate hall be ct loith it a let-

ter from the Grant ()fticer to tie C_diiiCe

(c) Termninution Proccdius I lpn icceipt ot and in accordance with a iermination notice as -pecitied in either paragraph (a) oi (b) above itic Grantee shall forthwith take inmmdiate act1Oit o min-mile all ex-penditutes and obhrgat ionis Iianced by this giant and shall cancel such unhoudatcd obligations whenever possible lx-tpa 1IovidCd be)ow no fur-ther reiurmburseieni itI hdc afici he eflectre date of termination and the Craniet shall vjiihn 30 calcndar days alrc itnte foctive dat of such tel-mination reply to ihe (utilitilt all unexpcindcd portions of funIs ilheieltoki paii by he Govern-ment to the Oi]aitico vhici ai o not otherwise obligated by a leLally bindii iaciton applicable to this grant Si ould tie fitidd pi d by lhe Govern-ment to the (i antee pi io to ei i date of the ter-

mination of this giant eoisulii nt to cover the

Grantees obligations puts nait to the aloenien-tioned legally binding transaJion file (laniee may submit to the Government srio n 90 calcndai days after the effective date of tuch ieiillation a vi itten claim covering such ohIligtuto Isubject to the limitations contained ilithis gint tlhe Gi ant Officer shall determine the amuninr oi aiiiotts to be paid by the Government illtl Oiantee under such claim in accordance with the apphcable Fedetal cost prin-ciples

AID 1420-52 (2-82) 17

16 VOLUNTARY PARTICIPATION (This provision is applicable to all grants involving

any aspect of family planning or population assistance activities and all Tille X giants in parshyticular) (a)The Grantee tes (o take any steps necessary

to ensuie that fiiids nade available under this grant

will not be used t0 cocice ails iiidvidual to practice methods of tamily planning inLonsi-tent with such individuals inorl hriowophlical or religious beliefs Fu thei iho ilitee agree to conduct its acshytivities in a ianjier which safeguards the rightshat n eir falidvdaswotk ati

the progian (b) The iantec Ohall insrt pauagraphs (a) and (b) this provision inall subgrants subcontracts purshy

chase ordets and ny other subordinate agreements

hereunder

17 tk)IWI10(centN ON ABORTION-RFILATED ACTIIVITIILS

(This p)iiit is apphiiable to oilgrants involving any aspect of Iiily planning or population assistance actiVithe aiid all Title X grants in parshyticulat)

(a) No funds mido available irdel this giant will be use i to finic ji po or he attn butcd to the

followi alviti priernenii oi distribution of egqoi pmt en It eCndd to oIJstd for tie pur pose of inducing aboc-lons as a muthod of family planning (2) special ice or iiieel to wornieii to coerce or itlVtivte itheit to nvc abortions (3) payments to persons to pi toin uboi tions of to solicit persons to undergo abottots (4)) itoitatlon education trainshying or coinuiiiatii potgranis that seek to proshymole abortion sa ii itod of Ianily planning

(b) lime Gm ansli user patgaphs (a)and (b) of thils piovon itulrmn subcontracts purshyI chase oldels n aniu otlhci boidintc agicenents heieunder

1 O i s tAS 1 11 RAI ION R-OR RiQIlt]tPi -NiI R S IlZAIlON PIROGRAI S

([his piovllo a1iapphlcable when any surgical sterilization xill be sppoited in whole or in part from mi(nd undei tii prant)

(a) None of the lud iade available under this grant shall hbe used to pay for tile pet formance of inshyvoluntary steriiatron as a meithod of family planshyninig 0i to coerce or provide ally lllnarnal incentive to anly pelson to il Ccltion

(b) lhe Grantce hall insure that any surgical sterilbation procedu es upported iii whole or in part

Federal department or agency pursuant to Attach-ment N of OMB Circular No A-l10 (see paragraph IT of Chapter 1 Handbook 13) the Grantee shall furnish the Grant Officer proof of such approval in lieu of another approval submission

(1) PropertyControl The property control system shall include but

not be limited to the following (A) Identification of each item of Govern-

ment property acquired or funished under the grant by a serially controlled identification number and by description of item Each item must be clearlymarked Property of US Government

(B) The price of each item of property ac-quired or furnished under the grant

(C) The location of each item of property ac-quired or furnished under the grant

(D) A record of any usable components which are permanently removed fron items ofGovernment property as a result of modification or otherwise

(E) A record of disposition of each item ac-quired or furnished under the grant

(F) Date of order and receipt of any item acshyquired or furnished under the grantThe official property control records shall

bc kept in such condiion that at any stage of comple-beeptin woofth tion th grat t statsof rop-erty acquired or furnished under this grant may be

readily ascertained A report of current status of all items of property acquired or furnished under the grant shall be submitted yearly concurrently with the annual report

(2) Alaintenance Program The Grantees maintenance program shall be

such as to provide for consistent with sound business practice and the termin of the Grant

(i) disclosure of need for and the performance of preventive maintenance

(i) disclosure and reporting of need for capital type rehabilitation and

(iii) recording of work accomplished tunder the program

(A) Preventive maintenance-Preventive maintenance is maintenance gencrally performed on a regularly scheduled basis to prevent the occurrence of defects and to detect and correct minor defects before they result in serious consequences

(B) Record of maintenance -Tile Grantees maintenane program shall provide for records sufficient to disclose the maintenance actions performed and deficiencies discovered as a result of inspections

A report of status of maintenance of Government property shall be submitted annually concurrently with the annual report

(d) Risk of Loss (1) The Grantee hall not be liable for any loss

of or damage to the Government property or for exshypenses incidental to such loss or damage except that the Grantee shall be responsible for any such loss or damage (including expenses incidental thereto)

(i) Which results from willful misconduct or lack of good faith on the part of any of the Grantees directors or officers or on the part of any of its managers superintendcnts or other equivalentrepresentatives who have supervision or direction of all or substantially all of the Grantees business or all or substantially all of the Grantees operation at any one plant laboratory or separate location in which this gtant is being performed

(ii) Which results from a failure on the part ofthe Grantee due to the willful misconduct or lack of good faith on the part of any of its directors ofshyficers or other representatives mentioned in (i) above

(A) to maintain and administer in accorshydance with sound business practice the program for maintenance repair protection and preservation of Government prope ty as required by (i) above or (B)to take all reasonable steps to comply with any apshy

propriate written directions of the Grant Officer under (c)above

(in) For which the Grantee is otherwise responsible under the express terms of the article or articles designated in the Schedule of this grant

(iv) Which iesults from a risk expressly reshyquired to be insured under some other provision of this grant but only to the extent of the insurance so required to be procu cd and maintained or to the exshytent of insurance actually procuied and maintained whichever is greater or

(v) Which results from a risk which is in fact covered by insurance or for which the Grantee is otherwise reimbursed but only to (lie extent of such insurance or reimbursement

Provided that if more than one of the above exceptions shall be applicable in any case the Grantees liability under any one exception shall not be limited by any other exception

(2) The Grantee shall not be reimbursed for and shall not include as an item of overhead the cost of insurance or any provision for a reserve covering the risk of loss of or damage to the Government property except to the extent that the Government

AID 1420-52 (2-82) 15

may have required the Grantee to carry such in-surance under any other provision of this grant

(3) Upon the happening of loss or destruction of or damage to the Government property the Grantee shall notify the Grant Officer thereof shall take all reasonable steps to protect the Government property from further damage separate the damaged and un-damaged Government property put all the Governshyment property in the best possible order arid furnishtatmentoftheto teaGrnt fficr

(i) The lost destroyed and damaged Govern-ment property(ii) The time and origin of the loss destruc-

tion or damage (iiionAol dam nthe (iii) All known interests in comingled prop-

erty of which the Government property is a part and (iv) The insurance if any covering any part

of or interest in such commingled propertyThe Grantee shall make repairs and renovations of The Grante shalnmken rprt ri tesu

the damaged Government property or take such other action as the Grant Officei directs

(4) In the event the Grantee is Indemnifiedreimbursed or otherwise compensated for any loss or destruction of or damage to the Gove nment prop-erty it shall use the proceeds to repan renovate or replace the Government pi opei ty involved or shall credit such proceeds agant the cost of the work covered by the grant or shall otherwise reimburse the Government as directed by the Grant Officer The Grantee shall do nothing to piejudice the Govern-ments right to recover against third parties for any such loss destructio1 or damage and upoit the re-quest of the Grant Officei qhall at the Govern-ments expense furfish to tte Government all

reasonable assistance and cooperation (including assistance inthe prosecution Of Suit and the executionassstnceintheprsectin o sut ndtheexcuton of instruments of assignments in favor of the

Govenmeit) notaiing -CLMVpaiagraphGoercen) i(c) (e) Acecess The Government and any persons designated by

it shall at all reasonable times have access to the premises wherein any (joernment prooerty is located for the purpose of inspecting the Govern-ment property

(f Fmal Accounting a0d Dispostion of Govern-ment Property

Upon completion of this grant or at such earlier dates as may be fixed by the Grant Officer the Grantee shall submit in a form acceptable to the Grant Officer inventory schedules covering all items of Government property not consumed in the perforshymance of this grant or not thenctofore delivered to the Government and shall prepare- deliver or make such other disposal of the Government property as

may be directed or authorized by the Grant Officer (g) Communications

All communications issued pursuant to this proshyvision shall be in writing

13C TITLE TO AND CARE OF PROPERTY (COOPERATING COUNTRY TITLE)

(This provision is applicable to property titled inname of the Coperatinig Country or such publicor private agency as the cooperating government maydesignate)dsgae

(a) Except as modified by the Schedule of this grant title to all eqUipment materials and supplies

cost of which is ieimbursed to the Grantee byAID or by the Coopei ating Govei ninent shall at all timebe in the name of the Coopei ating Government or such public or private agency as the Cooperating or p i dsivateag e sthe oopecingGovernment may designate unless title to specified

types or classes of equipment is reserved to AIDunder provisions set forth iii the Schedule of this

grant but all such piopeniv shall he under thecustody and control of Giantee until the owner of tishytle directs othcrs ise )Icompletion of work under thisgrant or its termination at which time custody and control shall be turned ovet to the owner of title or

disposed of in accordance with its instructions All performane guaml tees and warranties obtained

owner (b) The Grantee shall piepare and establish a proshy

grain to be approved by the Mission foi the receipt use maintenance piotection custody and care ofequipment materials and supplies for which it has

custodial responsibility iiicluding the establishment of reasonable controls to enforce such program TheGrantee shall be guided by the requirements of

Graph I o e uipe bof randbook o3 ITof Clhpte 1 of Handbook 13

Within 90 days after completion of this grant

or at such other date as may be fixed by the Grant Officer the Grantee shall submit an inventory schedule co ening all items of equipment materials and supplies under hisher cnstodt v title to which is in the Cooperating Goveinient o public or private agency designated by the Cooperating Governmentwhich have not been coLnsumed it the performance of this grant The Ci antee shall also indicate whatdis a she a e osachalo i ey disposition has hcen iadeofach propet ty

1 CONVLRSIN OF UNHEI STATES i

Upon arrival ii the Cooperating Country and from time to time as appropriate the Grantees Chief of Party shall consult with the Mission Director who

AID 1420-52 (2-82) 16

shall provide in writing the procedure the Grantee and its employees shall follow in the conversion of United States dollars to local currency This may in-clude but is not limited to the conversion of said currency through the cognizant United States Disbursing Officer or Mission Controller as ap-propriate

15 TERMINATION

(a) For cause This grant may be terminated for

cause at any time inwhole or in part by the Grant

lotice to the Grantee wheneverOfficer upon written it is determined that the Grantee has failed to complyithsterco in t the grantee hof

with the conditions of the grant

(b) For Conventence This grant may be ter-minated for convenience at amiy time by either party in whole c in pail tif both pai ties agree that the con-tinuation of the grant onid not produce beneficial results commensurate s idi the fir ther expenditure of funds Both pat ties ajl agree upof eraiiation con-ditions including the tiffclivc date aod In the case of partial ternination th poi t 1o1he terinialted Ihe agreeien to ictnate hall be ct loith it a let-

ter from the Grant ()fticer to tie C_diiiCe

(c) Termninution Proccdius I lpn icceipt ot and in accordance with a iermination notice as -pecitied in either paragraph (a) oi (b) above itic Grantee shall forthwith take inmmdiate act1Oit o min-mile all ex-penditutes and obhrgat ionis Iianced by this giant and shall cancel such unhoudatcd obligations whenever possible lx-tpa 1IovidCd be)ow no fur-ther reiurmburseieni itI hdc afici he eflectre date of termination and the Craniet shall vjiihn 30 calcndar days alrc itnte foctive dat of such tel-mination reply to ihe (utilitilt all unexpcindcd portions of funIs ilheieltoki paii by he Govern-ment to the Oi]aitico vhici ai o not otherwise obligated by a leLally bindii iaciton applicable to this grant Si ould tie fitidd pi d by lhe Govern-ment to the (i antee pi io to ei i date of the ter-

mination of this giant eoisulii nt to cover the

Grantees obligations puts nait to the aloenien-tioned legally binding transaJion file (laniee may submit to the Government srio n 90 calcndai days after the effective date of tuch ieiillation a vi itten claim covering such ohIligtuto Isubject to the limitations contained ilithis gint tlhe Gi ant Officer shall determine the amuninr oi aiiiotts to be paid by the Government illtl Oiantee under such claim in accordance with the apphcable Fedetal cost prin-ciples

AID 1420-52 (2-82) 17

16 VOLUNTARY PARTICIPATION (This provision is applicable to all grants involving

any aspect of family planning or population assistance activities and all Tille X giants in parshyticular) (a)The Grantee tes (o take any steps necessary

to ensuie that fiiids nade available under this grant

will not be used t0 cocice ails iiidvidual to practice methods of tamily planning inLonsi-tent with such individuals inorl hriowophlical or religious beliefs Fu thei iho ilitee agree to conduct its acshytivities in a ianjier which safeguards the rightshat n eir falidvdaswotk ati

the progian (b) The iantec Ohall insrt pauagraphs (a) and (b) this provision inall subgrants subcontracts purshy

chase ordets and ny other subordinate agreements

hereunder

17 tk)IWI10(centN ON ABORTION-RFILATED ACTIIVITIILS

(This p)iiit is apphiiable to oilgrants involving any aspect of Iiily planning or population assistance actiVithe aiid all Title X grants in parshyticulat)

(a) No funds mido available irdel this giant will be use i to finic ji po or he attn butcd to the

followi alviti priernenii oi distribution of egqoi pmt en It eCndd to oIJstd for tie pur pose of inducing aboc-lons as a muthod of family planning (2) special ice or iiieel to wornieii to coerce or itlVtivte itheit to nvc abortions (3) payments to persons to pi toin uboi tions of to solicit persons to undergo abottots (4)) itoitatlon education trainshying or coinuiiiatii potgranis that seek to proshymole abortion sa ii itod of Ianily planning

(b) lime Gm ansli user patgaphs (a)and (b) of thils piovon itulrmn subcontracts purshyI chase oldels n aniu otlhci boidintc agicenents heieunder

1 O i s tAS 1 11 RAI ION R-OR RiQIlt]tPi -NiI R S IlZAIlON PIROGRAI S

([his piovllo a1iapphlcable when any surgical sterilization xill be sppoited in whole or in part from mi(nd undei tii prant)

(a) None of the lud iade available under this grant shall hbe used to pay for tile pet formance of inshyvoluntary steriiatron as a meithod of family planshyninig 0i to coerce or provide ally lllnarnal incentive to anly pelson to il Ccltion

(b) lhe Grantce hall insure that any surgical sterilbation procedu es upported iii whole or in part

may have required the Grantee to carry such in-surance under any other provision of this grant

(3) Upon the happening of loss or destruction of or damage to the Government property the Grantee shall notify the Grant Officer thereof shall take all reasonable steps to protect the Government property from further damage separate the damaged and un-damaged Government property put all the Governshyment property in the best possible order arid furnishtatmentoftheto teaGrnt fficr

(i) The lost destroyed and damaged Govern-ment property(ii) The time and origin of the loss destruc-

tion or damage (iiionAol dam nthe (iii) All known interests in comingled prop-

erty of which the Government property is a part and (iv) The insurance if any covering any part

of or interest in such commingled propertyThe Grantee shall make repairs and renovations of The Grante shalnmken rprt ri tesu

the damaged Government property or take such other action as the Grant Officei directs

(4) In the event the Grantee is Indemnifiedreimbursed or otherwise compensated for any loss or destruction of or damage to the Gove nment prop-erty it shall use the proceeds to repan renovate or replace the Government pi opei ty involved or shall credit such proceeds agant the cost of the work covered by the grant or shall otherwise reimburse the Government as directed by the Grant Officer The Grantee shall do nothing to piejudice the Govern-ments right to recover against third parties for any such loss destructio1 or damage and upoit the re-quest of the Grant Officei qhall at the Govern-ments expense furfish to tte Government all

reasonable assistance and cooperation (including assistance inthe prosecution Of Suit and the executionassstnceintheprsectin o sut ndtheexcuton of instruments of assignments in favor of the

Govenmeit) notaiing -CLMVpaiagraphGoercen) i(c) (e) Acecess The Government and any persons designated by

it shall at all reasonable times have access to the premises wherein any (joernment prooerty is located for the purpose of inspecting the Govern-ment property

(f Fmal Accounting a0d Dispostion of Govern-ment Property

Upon completion of this grant or at such earlier dates as may be fixed by the Grant Officer the Grantee shall submit in a form acceptable to the Grant Officer inventory schedules covering all items of Government property not consumed in the perforshymance of this grant or not thenctofore delivered to the Government and shall prepare- deliver or make such other disposal of the Government property as

may be directed or authorized by the Grant Officer (g) Communications

All communications issued pursuant to this proshyvision shall be in writing

13C TITLE TO AND CARE OF PROPERTY (COOPERATING COUNTRY TITLE)

(This provision is applicable to property titled inname of the Coperatinig Country or such publicor private agency as the cooperating government maydesignate)dsgae

(a) Except as modified by the Schedule of this grant title to all eqUipment materials and supplies

cost of which is ieimbursed to the Grantee byAID or by the Coopei ating Govei ninent shall at all timebe in the name of the Coopei ating Government or such public or private agency as the Cooperating or p i dsivateag e sthe oopecingGovernment may designate unless title to specified

types or classes of equipment is reserved to AIDunder provisions set forth iii the Schedule of this

grant but all such piopeniv shall he under thecustody and control of Giantee until the owner of tishytle directs othcrs ise )Icompletion of work under thisgrant or its termination at which time custody and control shall be turned ovet to the owner of title or

disposed of in accordance with its instructions All performane guaml tees and warranties obtained

owner (b) The Grantee shall piepare and establish a proshy

grain to be approved by the Mission foi the receipt use maintenance piotection custody and care ofequipment materials and supplies for which it has

custodial responsibility iiicluding the establishment of reasonable controls to enforce such program TheGrantee shall be guided by the requirements of

Graph I o e uipe bof randbook o3 ITof Clhpte 1 of Handbook 13

Within 90 days after completion of this grant

or at such other date as may be fixed by the Grant Officer the Grantee shall submit an inventory schedule co ening all items of equipment materials and supplies under hisher cnstodt v title to which is in the Cooperating Goveinient o public or private agency designated by the Cooperating Governmentwhich have not been coLnsumed it the performance of this grant The Ci antee shall also indicate whatdis a she a e osachalo i ey disposition has hcen iadeofach propet ty

1 CONVLRSIN OF UNHEI STATES i

Upon arrival ii the Cooperating Country and from time to time as appropriate the Grantees Chief of Party shall consult with the Mission Director who

AID 1420-52 (2-82) 16

shall provide in writing the procedure the Grantee and its employees shall follow in the conversion of United States dollars to local currency This may in-clude but is not limited to the conversion of said currency through the cognizant United States Disbursing Officer or Mission Controller as ap-propriate

15 TERMINATION

(a) For cause This grant may be terminated for

cause at any time inwhole or in part by the Grant

lotice to the Grantee wheneverOfficer upon written it is determined that the Grantee has failed to complyithsterco in t the grantee hof

with the conditions of the grant

(b) For Conventence This grant may be ter-minated for convenience at amiy time by either party in whole c in pail tif both pai ties agree that the con-tinuation of the grant onid not produce beneficial results commensurate s idi the fir ther expenditure of funds Both pat ties ajl agree upof eraiiation con-ditions including the tiffclivc date aod In the case of partial ternination th poi t 1o1he terinialted Ihe agreeien to ictnate hall be ct loith it a let-

ter from the Grant ()fticer to tie C_diiiCe

(c) Termninution Proccdius I lpn icceipt ot and in accordance with a iermination notice as -pecitied in either paragraph (a) oi (b) above itic Grantee shall forthwith take inmmdiate act1Oit o min-mile all ex-penditutes and obhrgat ionis Iianced by this giant and shall cancel such unhoudatcd obligations whenever possible lx-tpa 1IovidCd be)ow no fur-ther reiurmburseieni itI hdc afici he eflectre date of termination and the Craniet shall vjiihn 30 calcndar days alrc itnte foctive dat of such tel-mination reply to ihe (utilitilt all unexpcindcd portions of funIs ilheieltoki paii by he Govern-ment to the Oi]aitico vhici ai o not otherwise obligated by a leLally bindii iaciton applicable to this grant Si ould tie fitidd pi d by lhe Govern-ment to the (i antee pi io to ei i date of the ter-

mination of this giant eoisulii nt to cover the

Grantees obligations puts nait to the aloenien-tioned legally binding transaJion file (laniee may submit to the Government srio n 90 calcndai days after the effective date of tuch ieiillation a vi itten claim covering such ohIligtuto Isubject to the limitations contained ilithis gint tlhe Gi ant Officer shall determine the amuninr oi aiiiotts to be paid by the Government illtl Oiantee under such claim in accordance with the apphcable Fedetal cost prin-ciples

AID 1420-52 (2-82) 17

16 VOLUNTARY PARTICIPATION (This provision is applicable to all grants involving

any aspect of family planning or population assistance activities and all Tille X giants in parshyticular) (a)The Grantee tes (o take any steps necessary

to ensuie that fiiids nade available under this grant

will not be used t0 cocice ails iiidvidual to practice methods of tamily planning inLonsi-tent with such individuals inorl hriowophlical or religious beliefs Fu thei iho ilitee agree to conduct its acshytivities in a ianjier which safeguards the rightshat n eir falidvdaswotk ati

the progian (b) The iantec Ohall insrt pauagraphs (a) and (b) this provision inall subgrants subcontracts purshy

chase ordets and ny other subordinate agreements

hereunder

17 tk)IWI10(centN ON ABORTION-RFILATED ACTIIVITIILS

(This p)iiit is apphiiable to oilgrants involving any aspect of Iiily planning or population assistance actiVithe aiid all Title X grants in parshyticulat)

(a) No funds mido available irdel this giant will be use i to finic ji po or he attn butcd to the

followi alviti priernenii oi distribution of egqoi pmt en It eCndd to oIJstd for tie pur pose of inducing aboc-lons as a muthod of family planning (2) special ice or iiieel to wornieii to coerce or itlVtivte itheit to nvc abortions (3) payments to persons to pi toin uboi tions of to solicit persons to undergo abottots (4)) itoitatlon education trainshying or coinuiiiatii potgranis that seek to proshymole abortion sa ii itod of Ianily planning

(b) lime Gm ansli user patgaphs (a)and (b) of thils piovon itulrmn subcontracts purshyI chase oldels n aniu otlhci boidintc agicenents heieunder

1 O i s tAS 1 11 RAI ION R-OR RiQIlt]tPi -NiI R S IlZAIlON PIROGRAI S

([his piovllo a1iapphlcable when any surgical sterilization xill be sppoited in whole or in part from mi(nd undei tii prant)

(a) None of the lud iade available under this grant shall hbe used to pay for tile pet formance of inshyvoluntary steriiatron as a meithod of family planshyninig 0i to coerce or provide ally lllnarnal incentive to anly pelson to il Ccltion

(b) lhe Grantce hall insure that any surgical sterilbation procedu es upported iii whole or in part

shall provide in writing the procedure the Grantee and its employees shall follow in the conversion of United States dollars to local currency This may in-clude but is not limited to the conversion of said currency through the cognizant United States Disbursing Officer or Mission Controller as ap-propriate

15 TERMINATION

(a) For cause This grant may be terminated for

cause at any time inwhole or in part by the Grant

lotice to the Grantee wheneverOfficer upon written it is determined that the Grantee has failed to complyithsterco in t the grantee hof

with the conditions of the grant

(b) For Conventence This grant may be ter-minated for convenience at amiy time by either party in whole c in pail tif both pai ties agree that the con-tinuation of the grant onid not produce beneficial results commensurate s idi the fir ther expenditure of funds Both pat ties ajl agree upof eraiiation con-ditions including the tiffclivc date aod In the case of partial ternination th poi t 1o1he terinialted Ihe agreeien to ictnate hall be ct loith it a let-

ter from the Grant ()fticer to tie C_diiiCe

(c) Termninution Proccdius I lpn icceipt ot and in accordance with a iermination notice as -pecitied in either paragraph (a) oi (b) above itic Grantee shall forthwith take inmmdiate act1Oit o min-mile all ex-penditutes and obhrgat ionis Iianced by this giant and shall cancel such unhoudatcd obligations whenever possible lx-tpa 1IovidCd be)ow no fur-ther reiurmburseieni itI hdc afici he eflectre date of termination and the Craniet shall vjiihn 30 calcndar days alrc itnte foctive dat of such tel-mination reply to ihe (utilitilt all unexpcindcd portions of funIs ilheieltoki paii by he Govern-ment to the Oi]aitico vhici ai o not otherwise obligated by a leLally bindii iaciton applicable to this grant Si ould tie fitidd pi d by lhe Govern-ment to the (i antee pi io to ei i date of the ter-

mination of this giant eoisulii nt to cover the

Grantees obligations puts nait to the aloenien-tioned legally binding transaJion file (laniee may submit to the Government srio n 90 calcndai days after the effective date of tuch ieiillation a vi itten claim covering such ohIligtuto Isubject to the limitations contained ilithis gint tlhe Gi ant Officer shall determine the amuninr oi aiiiotts to be paid by the Government illtl Oiantee under such claim in accordance with the apphcable Fedetal cost prin-ciples

AID 1420-52 (2-82) 17

16 VOLUNTARY PARTICIPATION (This provision is applicable to all grants involving

any aspect of family planning or population assistance activities and all Tille X giants in parshyticular) (a)The Grantee tes (o take any steps necessary

to ensuie that fiiids nade available under this grant

will not be used t0 cocice ails iiidvidual to practice methods of tamily planning inLonsi-tent with such individuals inorl hriowophlical or religious beliefs Fu thei iho ilitee agree to conduct its acshytivities in a ianjier which safeguards the rightshat n eir falidvdaswotk ati

the progian (b) The iantec Ohall insrt pauagraphs (a) and (b) this provision inall subgrants subcontracts purshy

chase ordets and ny other subordinate agreements

hereunder

17 tk)IWI10(centN ON ABORTION-RFILATED ACTIIVITIILS

(This p)iiit is apphiiable to oilgrants involving any aspect of Iiily planning or population assistance actiVithe aiid all Title X grants in parshyticulat)

(a) No funds mido available irdel this giant will be use i to finic ji po or he attn butcd to the

followi alviti priernenii oi distribution of egqoi pmt en It eCndd to oIJstd for tie pur pose of inducing aboc-lons as a muthod of family planning (2) special ice or iiieel to wornieii to coerce or itlVtivte itheit to nvc abortions (3) payments to persons to pi toin uboi tions of to solicit persons to undergo abottots (4)) itoitatlon education trainshying or coinuiiiatii potgranis that seek to proshymole abortion sa ii itod of Ianily planning

(b) lime Gm ansli user patgaphs (a)and (b) of thils piovon itulrmn subcontracts purshyI chase oldels n aniu otlhci boidintc agicenents heieunder

1 O i s tAS 1 11 RAI ION R-OR RiQIlt]tPi -NiI R S IlZAIlON PIROGRAI S

([his piovllo a1iapphlcable when any surgical sterilization xill be sppoited in whole or in part from mi(nd undei tii prant)

(a) None of the lud iade available under this grant shall hbe used to pay for tile pet formance of inshyvoluntary steriiatron as a meithod of family planshyninig 0i to coerce or provide ally lllnarnal incentive to anly pelson to il Ccltion

(b) lhe Grantce hall insure that any surgical sterilbation procedu es upported iii whole or in part

by funds from this grant are performed only after the individual has voluntarily presented himself or herself at the treatment facility and has given his or her informed consent to the sterilization procedure Informed consent means the voluntary knowing as-sent from the individual after he or she has been ad-vised of the surgical procedures to be followed the attendant discomforts and risks the benefits to be expected the availability of alternative methods of family planning the putpose of the operation and its irreversibility and his or her option to withdraw con-sent anytime prior to the operation An individuals consent is consideied voluntary if it is based upon the exercise of free choice and is not obtained by any special inducement or any element of force fraud deceit duress or other forms of coercion or misrepresentation

(c) Further the Giantee shall document the pa-tients informed consent by (1) a written consent document in a language tile patient understands and speaks which explains the basic elements of in-formed consent as set out above and which is signed by the individual and by the attending physician or by the authorized assistant of the attending physishycian or (2) when a patient is unable to read adequate-ly a written certification by the attending physician or by the authorized assistant of the attending physician

that the basic elements of informed consent above were orally presented to the patient and that the pa-tient thereafter coiisented to the performance of tile operation The receipt of the oral explanation shall be acknowledged by the patients mark on the cer-tification and by the signature or mark of a witness who shall be of the same sex and speak the same

language as the patient (d) Copies of informed consent forms and cer-

tification documents for each volntary sterilization (VS) procedure must be ietained by tile Grantee for a

period of three years after performance of the sterilization pi ocedure

(e) The Grantee shall insert paragtaphs (a) (b) (c) (d) and (e) of this provision in all subgrants sub-contracts purchase orders and any other subor-dinate agreements hereunder nvolivig the perfor-mance of any sterilization which will be supported in whole or in part ^rom funds under this grant

19 PUBLICATIONS

(This provision is applicable to any grant which produces any book publication or other copyrightable niaterials)

(a) If it is the Grantees intention to identify AIDs contribution to any publication resulting from this

grant the Grantee shall consult with AID on the nature of the acknowledgement prior to publication

(b) The Grantee shall provide the Project Manager with one copy of all published works developed under the grant The (hantee shall provide the Proshyject Manager with lists of other written work prodshyuced under the grant

(c) In the event giant funds are used to underwrite the cost of publishing in lieu of the publisher assumshying this cost as is the normal practice any profits or royalties up to the mount of such cost shall be credited to the grant

(d) The Grantee is I -rmitted to secure copyright to any publication produced or composed under the grant in accordance with paragraph IT8b of Claptei 1 Handbook 13 Provided the Grantee agrees to and does her eby grant to the Government a royalty-free nonexclusive and irrevocable license throughout the world to use duplicate disclose or dispose of such publications in any manner and for any purpose aitd to permit others to do so

20 PATENTS

(This provision is applicable to any grant which produces patentable items patent ghts processes or inventions)

(a) Grantee agrees to notify the Grant Officer in writing of any invention or discovery conceived or first actuall reduced to practice in the course of or under this grant The Grant Officer will determine the patent right to be afforded the Grantee in accorshydance with the Presidential Memorandum and Stateshyment of Government Patent Policy (36 FR 16889) and paragraph 1TSa of Chapter 1 Handbook 13

(b) Nothing contained ti this provision shall imply a license to the Goe nmnent under any patent or be construed as affectin the scope of any license or other right otherwise gianted to the Government under any patent

21 REGULATIONS GOVERNING EMPLOYEES OUTSIDETHE UNITELD STATES

(This proviion is applicable only to the Grantees US and third country national employees it is not applicable to the Graitees Cooperating Country nashy

tional employees) (a) The Grantees employees when employed in

work overseas shadl maintain private status and may not rely on local US Government Offices or facilities for support wlile so engaged

(b) The sale of personal property or automobiles by Grantee employees and their dependents in the

AID 1420-52 (2-82) 18

foreign country to which they are assigned shall be subject to the same limitations and prohibitions which apply to direct-hire AID personnel employed by the Mission except as this may conflict with host government regulations

(c) Other than work to be performed under this grant for which an employee or consultant is assigned by the Grantee no regular or short term employee or consultant of the Grantee shall engage directly or in-directly either in hisher own name or in the name or through an agency of another person in any business profession or occupation in the foreign countries to which heshe is assigned nor shall heshe make loans or investments to or in any business profession or occupation in the foreign countries to which heshe is assigned

(d) The Grantees employees while in a foreign country are expected to show respect for its conven-tions customs and institutions to abide by its ap-plicable laws and regulations and not to interfere in its internal political affairs

(e) In the event the conduct of any Grantee employee is not in accordance with the preceding paragraphs the Grantees chief of party shall consult with the Mission Director and the employee involved and shall recommend to the Grantee a course of ac-tion with regard to such employee

(f) The parties recognize the right of the US Am-bassador to direct the removal from a country of any US citizen or the discharge from this grant of any third country national when in the discretion of the Ambassador the interests of the United States so re-quire

(g) If it is determined under either (e) or Mf above that the services of such employee shall be tershyminated the Grantee shall use its best efforts to cause the return of such employee to the United States or point of origin as appropriate

(a) The placement of subordinate agreements (ie grants or contracts) with other - rnizations firms or institutions and he prov)- of such subor-dinate agreements are -ubject to prior written con-sent of the Grant Officer unless such subordinate agreements were identified in the approved Financial Plan in accordance with paragraph (b)(7) of the Standard Provision of this grant entitled Revision of Financial Plans

(b) The use of the Standard Provisions of this grant is mandatory for subgrants to US institutions For subgrants to foreign institutions the Grantee shall use the Standard Provisions set forth in Appen-dix 4D of Handbook 13

AID 1420-52 (282) 19

(c) Contracts awarded with funds provided by the grant shall be undertaken in accordance with the reshyquirements of the Standard Provision of this grant entitled Procurement of Goods and Services over $250000 or Procurement of Goods and Services under $250000 (whichever is applicable) and paragraph 1U3 of Handbook 13 Contracts awarded with funds provided by this grant to US organizashytions shall set forth the provisions of paragraph IU4 of Handbook 13 Pa graph IU4 does not apply to foreign organizations

23 SALARIES All salaries wages fees and stipends which will

be reimbursable by AID under this grant shall be in accordance with both the Crantees usual policy and practice and the applicable cost principles To the exshytent that the Grantees policy and practice conflict with the applicable cost principles the latter shall prevail

24 INELIGIBLECOUNTRIES

Unless otherwise approved by the AID Grant Ofshyficer no AID funds will be expended for costs incurshyred in countries ineligible for assistance under the Foreign Assistance Act of 1961 as amended or under acts appropriating funds for foreign assistance

25 DISPUTES (a) Any dispute arising under this grant which is

not disposed of by agreement shall be decided by the AID Grant Officer who shall reduce hisher decision to writing and mail or otherwise furnish a copy thereof to the Grantee

(b) Decisions of the AID Grant Officer shall be final and conclusive unless within 30 days of receipt

of the decision of the Grant Officer the Grantee apshypeals the decision to the Administrator AID Any

appeal made under this provision shall be in writing and addressed to the Administrator Agency for Inshyternational Development Washington DC 20523 a copy of any such appeal shall be concurrently furshynished to the Grant Officer

(c) In connection with any appeal proceeding under this provision the Grantee shall be afforded an opportunity to be heard and to offer evidence in support of its appeal

(d) A decision under this provision by the Adshyministrator or )is duly authorized representative shall be final and conclusive unless deteinned by a court of competent jurisdiction to be fraudulent capricious arbitrary an abuse of discretiog or

based on clearly erroneous findings of facts or con-clusions of law

26 PARTICIPANT TRAINING

(This provision is applicable if AID funds provided hereunder will be used to finance participant train-ing)

(a) Definitions (1) Participant training is the training of any

foreign national outside of his or her home country using AID funds

(2) A participant is any foreign national being trained under this grant outside of his or her home

(b) Applicable regulations Participant training is to be conducted according

in AID Handbookto the policies established to the extent10-Participant Training except that

specific exceptions to AID Handbook 10 have been

provided in this grant (Handbook 10 may be ob- tained by submitting a request to the Office of Inter-national Training at the address specified in paragraph (c) below)

(c) Reportingrequirement Once each month the Grantee shall submit three

copies of form AID 1380-9 Monthly Report of Participants Under Grant Loan or Contract Pro-grams to the Office of International Training Bureau for Science and Technology (SampTIT) AIDWashington DC 20523

27 HEALTH AND ACCIDENT COVERAGE FOR AID PARTICIPANT TRAINEES

(This provision is applicable if AID funds provided hereunder will be used to finance the training of non-US participants in the United States)

(a) The Grantee shall enroll all non-US par-

ticipants (hereinafter referred to as participants) whose training in the United States is financed by

AID under this grant in the Agency for International Health and Accident CoverageDevelopments

(HAQ) program (b) The Grantee shall prior to the initiation of

travel by each participant financed by AID under this

grant fill out and mail to AID a self-addressed postage prepaid HAC Program Participant Enroll-ment Card (form AID 1380-98) The Grantee can obtain a supply of these cards and instructions for

them from the Office of Internationalcompleting Training AIDWashington DC 20523

(c) The Grantee shall assure that enrollment shall begin immediately upon the participants departure for the United States for the purpose of participating

and thatin a training program financed by AID

AJPt1420-52 (2-82)

enrollment shall continue in full force and effect until the participant returns to hisher country of origin or is released from AIDs responsibility whichever is

the sooner The Grantee shall continue enrollment coverage for participants whose departure is delayed due to medical or other compelling reasons with the written concurrence of the AID Project Manager and subject to the requirements of paragraph (d)

(d) The Grantee shall submit the HAC Program Participant Enrollment Card to AID as specified in

paragraph (b) above to enable the participant(s) or

the provider of medical services to submit bills for medical costi resulting from illness or accident to the HAC Administrator -Trust Fund Administrators

1030 15th Street NW Suite 500 WashingtonInc The HAC Administrator not theDC 20005

Grantee shall be responsible for paying all

reasonable and necessary medical charges not othershy

wise covered by student health service or other inshysurance programs (see paragraphs (e) and (f)) subshyject to the availability of funds for such purposes in accordance -with the standards of coverage estabshylished by AID under the HAC program and subject to the payment of the fee specified in paragraph (d) (1) below

(1) Within thirty (30) days after enrollment the Grantee shall send an enrollment fee computed on the basis of the fixed rate per participant per month (the minimum period for calculation of fee is one month-that is one participant month 30 days not one calendar month-premiums may not be prorated

of less than 30 days) tofor fractional periodsAgency for International Development Office of

Financial Management Program Accounting Divishy

sion Nonproject Assistance Washington DC 20523

The enrollment fee should cover a minimum period of up to one year or the current training period for which funds are obligated under this

grant whichever is less As applicable payments for

additional periods of enrollment shall be made 30

days prior to the beginning of each new enrollment period or new period of funding of this grant (the monthly enrollment fee for succeeding fiscal years

may be obtained by calling the AID Office of Intershy

national Training) All such fee payments shall be

made by check payable to the Agency for Internashytional Development (HAC) If payments are not made within 30 days a late payment charge shall apshy

ply at a percentage rate based on the current value of

The rate is $2500 per participant-month for Fiscal Year 1982

20

6

funds to the Treasury for each 1-day pcriod the full

charge shall also be avrlicable to periods of less than

30 days The perzentag rate will he calculated by the

Treasury as an average of the current value of funds

to the Treasury for a recent three-morth period and

will be tr3nsmitted r)AID in TFRM Bulletins

The late payment charge shall be applied to any

portion of the fees in arrears and be remitted togethet on the

with the fees as a separately identified item

covering memorandum (2) Whepever possible fee payments for groups

the HAC Programof several particpants entering within the 30 day rzportin period shall be con-

ya single check Participantssolidated and coverc covered by the fee -ayinicnt shall bc listed individ-ually in tbc ccvciuig ltter idenlfying each partici-

pant (the name reported must be identical to that on

the HAC enrollment card) showing period of enroll-

ment (or period of coverage for which payment is

this is different fron the enrollmentremitted it amount paid grant number ard USperiod) fee

Government appropriation number (as shown under

theFiscal Data section of the grant cover letter) te(e) The Grantee o the extent that it is a t educa-

tional institution with a student healt service pro-

gram shall also enroll all participdnts in their institu-

tions student health service program Medical costs

are covered tinder the institutions studentwhich health service hall not be eligible for payment under

AIDs HAC nrogr-r I he(rantco snai i provi de the not informaiowith a copyA irnistra1r forte in-HAC arecoshowingAdaitrmedich costs

what medical costs are isrviepofamcovemed by stuentcathe in stret coeredlthcstu~sshowing sedicale pr ohelthcststat acct to theshall he submttod

health service progra r sh b iNamehealth e e prograHAG Aclmmnistitor

If the (rantee has a mandatory ioiiwaivable(f) health and acident insurance tprogram for students

of such insurance will be allowable under the costs this grant Any claims eligible under such insurance

will not be payable under AIDs HAC plan or under

this grant Even though the participant is covered by

mandatory nonvaivable health and the Grantees

the oarticipant MUST accident insurance program

be enrolled in AIDs more comprehensive HAC pro-

gram and HAC payments MUST be made to AID as of the man-

above in addition a copyprovided to thebe forwardeddatory insurance policy must

IAC Administrator (g) Any payments for medical costs not covered by

health service program or the Grantees student

health and accident in-mandatory nonwaivable

or AIDs HAC program shall be surance program reimbursable under this grant only with specific writ-

AID 1420-52 (2-82)

ten approval of the Grant Officer and subject to the

availability of funds (h) The HAC Administrator for the period

February 1 1980 through January 31 1983 is Trust Fund Administrators Inc

1030 15th Street NW Suite 500

Washington DC 20005

USE OF POUCH FACILITIES28 (a) Use of divloiatic pouch is controlled by the

Department of State The Department of State has for AIDauthorized the use of pouch facilities

Grantees and their employees as a general policy as

detailed in items tI) through (7)below however the

final decision regarding use of pouch facilities rests or AID Mission In considerationwith the Embassy

of he use of pouch facilities as hereinafter stated the

Grantee and its employees agree to indemnify and

hold harmless the Department of State and AID for

loss or damage occurring in pouch transmission (1) Grantees and their employees are authorized

use of the pouch for transmission and receipt of up to r sipt of uprtu of the pou per shipment oftwo poundsa maximum of corshy

respondence and documents needed in the adshy

ministration of assistance programs (2) US citizen employees are authorized use of

the pouch for personal mail up to a maximum of one

pound per shipment (but see (a)(3) below)

pon perh ntbseepa below)magazines or

(3) Merchandise parcelsto be personal mail are not considerednewspapers

for purposes of this clause and are not authorized to

be sent or received by pouch

(4) Official mail pursuant to (a)(l) above sent

by pouch should be addressed as follows of individual or organization

(followed by letter symbol C) Name of post (USAID -)Agency or International Development Washington DC 20523

(5) Personal mail pursuant to (a)(2) above

should be to the address specified in (a)(4) above but

without the name of the organization Mail sent via the diplomatic pouch may not

(6) be in violation of US Postal laws and may not conshy

tain material ineligible for pouch transmission not authorized

(7) AID Grantee personnel are

use of military postal facilities (APOFPO) This is

based on existingAdjutant Generals decisionan postal

laws and regulations governing military

facilities and is being enforced worldwide Posts havshy

ing access to APOFPO facilities and using such for

diplomatic pouch dispatch may however accept ofshy

ficial mail from Grantees and letter mail from their

21

employees for the pouch provided of course ade-

quate postage is affixed (b) The Grantee shall be responsible for advising

its employees of this authorization and these guidelines and limitations on use of pouch facilities

(c) Specific additional guidance on Grantee use of pouch facilities in accordance with this clause is

the Post Communication Center atavailable from the Embassy or AID Mission

29 US OFFICIALS NOT TO BENEFIT

No member of or deegaic to the US Congress or resident US Commissioner shall be admitted to any

share or part of this grant or to any benefit that may

arise therefrom but this provisicn shall not be con-

strued to extend to this grant if made with a corpora-

tion for its general benefit

COVENANT AGAINST CONTINGENT FEES30 no person or sellingThe Grantee warrants that

agency has been employed or retained to solicit or

secure this grant upon an agreement or understand-or con-ing for a commission percentage brokerage

tingent fee except bona fide employees or bona fide

established commercial or selling agencies maintain-of securinged by the Grantee for the purpose

business For breach or violation of this warranty

AID shall have the right to cancel this grant without

liability or in its discretion to deduct from the grant

amount or otherwise recover the full amount of oreach commission percentage brokerage con-

tingent fee

FOOTNOTE

When the Stwndard Provisions are used for Cooperative

Agreements the following terms apply

Grantee means Recipient Grant means Cooperative Agreement

AID Grant Officer means AID Agreement Officer

Subgrant neans Subcooperative Agreement and

Subgrantee means Subrecipient

31 NONLIABILITY AID does not assume liability with respect to any

third party claims for damages arising out of work supported by this Grant

32 AMENDMENT

The grant may be amended by formal modificashy

tions to the basic grant document or by means of an

exchange of letters between the Grant Officer and an

appropriate official of the Grantee

33 THE GRANT

The letter to the Grantee signed by the Grant Ofshy

ficer the Schedule the Program Description and the

Standard Provisions which have been reviewed and

agreed to by the Grantee constitute the grant

34 NOTICES

Any notice given by any of the parties hereunder

shall be sufficient only if in writing and delivered in or person or sent by telegraph cable registered

regular mail as follows To the AID Grant Officer at the address

specified in the grant To Grantee at Grantees address shown in the

grant or to such other address as either or such parshy

ties shall designate by notice given as herein required

Notices hereunder shall be effective when delivered in

with this provision or on the effectiveaccordance date of the notice whichever is later

22AID 1420-52(2-82)

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

foreign country to which they are assigned shall be subject to the same limitations and prohibitions which apply to direct-hire AID personnel employed by the Mission except as this may conflict with host government regulations

(c) Other than work to be performed under this grant for which an employee or consultant is assigned by the Grantee no regular or short term employee or consultant of the Grantee shall engage directly or in-directly either in hisher own name or in the name or through an agency of another person in any business profession or occupation in the foreign countries to which heshe is assigned nor shall heshe make loans or investments to or in any business profession or occupation in the foreign countries to which heshe is assigned

(d) The Grantees employees while in a foreign country are expected to show respect for its conven-tions customs and institutions to abide by its ap-plicable laws and regulations and not to interfere in its internal political affairs

(e) In the event the conduct of any Grantee employee is not in accordance with the preceding paragraphs the Grantees chief of party shall consult with the Mission Director and the employee involved and shall recommend to the Grantee a course of ac-tion with regard to such employee

(f) The parties recognize the right of the US Am-bassador to direct the removal from a country of any US citizen or the discharge from this grant of any third country national when in the discretion of the Ambassador the interests of the United States so re-quire

(g) If it is determined under either (e) or Mf above that the services of such employee shall be tershyminated the Grantee shall use its best efforts to cause the return of such employee to the United States or point of origin as appropriate

(a) The placement of subordinate agreements (ie grants or contracts) with other - rnizations firms or institutions and he prov)- of such subor-dinate agreements are -ubject to prior written con-sent of the Grant Officer unless such subordinate agreements were identified in the approved Financial Plan in accordance with paragraph (b)(7) of the Standard Provision of this grant entitled Revision of Financial Plans

(b) The use of the Standard Provisions of this grant is mandatory for subgrants to US institutions For subgrants to foreign institutions the Grantee shall use the Standard Provisions set forth in Appen-dix 4D of Handbook 13

AID 1420-52 (282) 19

(c) Contracts awarded with funds provided by the grant shall be undertaken in accordance with the reshyquirements of the Standard Provision of this grant entitled Procurement of Goods and Services over $250000 or Procurement of Goods and Services under $250000 (whichever is applicable) and paragraph 1U3 of Handbook 13 Contracts awarded with funds provided by this grant to US organizashytions shall set forth the provisions of paragraph IU4 of Handbook 13 Pa graph IU4 does not apply to foreign organizations

23 SALARIES All salaries wages fees and stipends which will

be reimbursable by AID under this grant shall be in accordance with both the Crantees usual policy and practice and the applicable cost principles To the exshytent that the Grantees policy and practice conflict with the applicable cost principles the latter shall prevail

24 INELIGIBLECOUNTRIES

Unless otherwise approved by the AID Grant Ofshyficer no AID funds will be expended for costs incurshyred in countries ineligible for assistance under the Foreign Assistance Act of 1961 as amended or under acts appropriating funds for foreign assistance

25 DISPUTES (a) Any dispute arising under this grant which is

not disposed of by agreement shall be decided by the AID Grant Officer who shall reduce hisher decision to writing and mail or otherwise furnish a copy thereof to the Grantee

(b) Decisions of the AID Grant Officer shall be final and conclusive unless within 30 days of receipt

of the decision of the Grant Officer the Grantee apshypeals the decision to the Administrator AID Any

appeal made under this provision shall be in writing and addressed to the Administrator Agency for Inshyternational Development Washington DC 20523 a copy of any such appeal shall be concurrently furshynished to the Grant Officer

(c) In connection with any appeal proceeding under this provision the Grantee shall be afforded an opportunity to be heard and to offer evidence in support of its appeal

(d) A decision under this provision by the Adshyministrator or )is duly authorized representative shall be final and conclusive unless deteinned by a court of competent jurisdiction to be fraudulent capricious arbitrary an abuse of discretiog or

based on clearly erroneous findings of facts or con-clusions of law

26 PARTICIPANT TRAINING

(This provision is applicable if AID funds provided hereunder will be used to finance participant train-ing)

(a) Definitions (1) Participant training is the training of any

foreign national outside of his or her home country using AID funds

(2) A participant is any foreign national being trained under this grant outside of his or her home

(b) Applicable regulations Participant training is to be conducted according

in AID Handbookto the policies established to the extent10-Participant Training except that

specific exceptions to AID Handbook 10 have been

provided in this grant (Handbook 10 may be ob- tained by submitting a request to the Office of Inter-national Training at the address specified in paragraph (c) below)

(c) Reportingrequirement Once each month the Grantee shall submit three

copies of form AID 1380-9 Monthly Report of Participants Under Grant Loan or Contract Pro-grams to the Office of International Training Bureau for Science and Technology (SampTIT) AIDWashington DC 20523

27 HEALTH AND ACCIDENT COVERAGE FOR AID PARTICIPANT TRAINEES

(This provision is applicable if AID funds provided hereunder will be used to finance the training of non-US participants in the United States)

(a) The Grantee shall enroll all non-US par-

ticipants (hereinafter referred to as participants) whose training in the United States is financed by

AID under this grant in the Agency for International Health and Accident CoverageDevelopments

(HAQ) program (b) The Grantee shall prior to the initiation of

travel by each participant financed by AID under this

grant fill out and mail to AID a self-addressed postage prepaid HAC Program Participant Enroll-ment Card (form AID 1380-98) The Grantee can obtain a supply of these cards and instructions for

them from the Office of Internationalcompleting Training AIDWashington DC 20523

(c) The Grantee shall assure that enrollment shall begin immediately upon the participants departure for the United States for the purpose of participating

and thatin a training program financed by AID

AJPt1420-52 (2-82)

enrollment shall continue in full force and effect until the participant returns to hisher country of origin or is released from AIDs responsibility whichever is

the sooner The Grantee shall continue enrollment coverage for participants whose departure is delayed due to medical or other compelling reasons with the written concurrence of the AID Project Manager and subject to the requirements of paragraph (d)

(d) The Grantee shall submit the HAC Program Participant Enrollment Card to AID as specified in

paragraph (b) above to enable the participant(s) or

the provider of medical services to submit bills for medical costi resulting from illness or accident to the HAC Administrator -Trust Fund Administrators

1030 15th Street NW Suite 500 WashingtonInc The HAC Administrator not theDC 20005

Grantee shall be responsible for paying all

reasonable and necessary medical charges not othershy

wise covered by student health service or other inshysurance programs (see paragraphs (e) and (f)) subshyject to the availability of funds for such purposes in accordance -with the standards of coverage estabshylished by AID under the HAC program and subject to the payment of the fee specified in paragraph (d) (1) below

(1) Within thirty (30) days after enrollment the Grantee shall send an enrollment fee computed on the basis of the fixed rate per participant per month (the minimum period for calculation of fee is one month-that is one participant month 30 days not one calendar month-premiums may not be prorated

of less than 30 days) tofor fractional periodsAgency for International Development Office of

Financial Management Program Accounting Divishy

sion Nonproject Assistance Washington DC 20523

The enrollment fee should cover a minimum period of up to one year or the current training period for which funds are obligated under this

grant whichever is less As applicable payments for

additional periods of enrollment shall be made 30

days prior to the beginning of each new enrollment period or new period of funding of this grant (the monthly enrollment fee for succeeding fiscal years

may be obtained by calling the AID Office of Intershy

national Training) All such fee payments shall be

made by check payable to the Agency for Internashytional Development (HAC) If payments are not made within 30 days a late payment charge shall apshy

ply at a percentage rate based on the current value of

The rate is $2500 per participant-month for Fiscal Year 1982

20

6

funds to the Treasury for each 1-day pcriod the full

charge shall also be avrlicable to periods of less than

30 days The perzentag rate will he calculated by the

Treasury as an average of the current value of funds

to the Treasury for a recent three-morth period and

will be tr3nsmitted r)AID in TFRM Bulletins

The late payment charge shall be applied to any

portion of the fees in arrears and be remitted togethet on the

with the fees as a separately identified item

covering memorandum (2) Whepever possible fee payments for groups

the HAC Programof several particpants entering within the 30 day rzportin period shall be con-

ya single check Participantssolidated and coverc covered by the fee -ayinicnt shall bc listed individ-ually in tbc ccvciuig ltter idenlfying each partici-

pant (the name reported must be identical to that on

the HAC enrollment card) showing period of enroll-

ment (or period of coverage for which payment is

this is different fron the enrollmentremitted it amount paid grant number ard USperiod) fee

Government appropriation number (as shown under

theFiscal Data section of the grant cover letter) te(e) The Grantee o the extent that it is a t educa-

tional institution with a student healt service pro-

gram shall also enroll all participdnts in their institu-

tions student health service program Medical costs

are covered tinder the institutions studentwhich health service hall not be eligible for payment under

AIDs HAC nrogr-r I he(rantco snai i provi de the not informaiowith a copyA irnistra1r forte in-HAC arecoshowingAdaitrmedich costs

what medical costs are isrviepofamcovemed by stuentcathe in stret coeredlthcstu~sshowing sedicale pr ohelthcststat acct to theshall he submttod

health service progra r sh b iNamehealth e e prograHAG Aclmmnistitor

If the (rantee has a mandatory ioiiwaivable(f) health and acident insurance tprogram for students

of such insurance will be allowable under the costs this grant Any claims eligible under such insurance

will not be payable under AIDs HAC plan or under

this grant Even though the participant is covered by

mandatory nonvaivable health and the Grantees

the oarticipant MUST accident insurance program

be enrolled in AIDs more comprehensive HAC pro-

gram and HAC payments MUST be made to AID as of the man-

above in addition a copyprovided to thebe forwardeddatory insurance policy must

IAC Administrator (g) Any payments for medical costs not covered by

health service program or the Grantees student

health and accident in-mandatory nonwaivable

or AIDs HAC program shall be surance program reimbursable under this grant only with specific writ-

AID 1420-52 (2-82)

ten approval of the Grant Officer and subject to the

availability of funds (h) The HAC Administrator for the period

February 1 1980 through January 31 1983 is Trust Fund Administrators Inc

1030 15th Street NW Suite 500

Washington DC 20005

USE OF POUCH FACILITIES28 (a) Use of divloiatic pouch is controlled by the

Department of State The Department of State has for AIDauthorized the use of pouch facilities

Grantees and their employees as a general policy as

detailed in items tI) through (7)below however the

final decision regarding use of pouch facilities rests or AID Mission In considerationwith the Embassy

of he use of pouch facilities as hereinafter stated the

Grantee and its employees agree to indemnify and

hold harmless the Department of State and AID for

loss or damage occurring in pouch transmission (1) Grantees and their employees are authorized

use of the pouch for transmission and receipt of up to r sipt of uprtu of the pou per shipment oftwo poundsa maximum of corshy

respondence and documents needed in the adshy

ministration of assistance programs (2) US citizen employees are authorized use of

the pouch for personal mail up to a maximum of one

pound per shipment (but see (a)(3) below)

pon perh ntbseepa below)magazines or

(3) Merchandise parcelsto be personal mail are not considerednewspapers

for purposes of this clause and are not authorized to

be sent or received by pouch

(4) Official mail pursuant to (a)(l) above sent

by pouch should be addressed as follows of individual or organization

(followed by letter symbol C) Name of post (USAID -)Agency or International Development Washington DC 20523

(5) Personal mail pursuant to (a)(2) above

should be to the address specified in (a)(4) above but

without the name of the organization Mail sent via the diplomatic pouch may not

(6) be in violation of US Postal laws and may not conshy

tain material ineligible for pouch transmission not authorized

(7) AID Grantee personnel are

use of military postal facilities (APOFPO) This is

based on existingAdjutant Generals decisionan postal

laws and regulations governing military

facilities and is being enforced worldwide Posts havshy

ing access to APOFPO facilities and using such for

diplomatic pouch dispatch may however accept ofshy

ficial mail from Grantees and letter mail from their

21

employees for the pouch provided of course ade-

quate postage is affixed (b) The Grantee shall be responsible for advising

its employees of this authorization and these guidelines and limitations on use of pouch facilities

(c) Specific additional guidance on Grantee use of pouch facilities in accordance with this clause is

the Post Communication Center atavailable from the Embassy or AID Mission

29 US OFFICIALS NOT TO BENEFIT

No member of or deegaic to the US Congress or resident US Commissioner shall be admitted to any

share or part of this grant or to any benefit that may

arise therefrom but this provisicn shall not be con-

strued to extend to this grant if made with a corpora-

tion for its general benefit

COVENANT AGAINST CONTINGENT FEES30 no person or sellingThe Grantee warrants that

agency has been employed or retained to solicit or

secure this grant upon an agreement or understand-or con-ing for a commission percentage brokerage

tingent fee except bona fide employees or bona fide

established commercial or selling agencies maintain-of securinged by the Grantee for the purpose

business For breach or violation of this warranty

AID shall have the right to cancel this grant without

liability or in its discretion to deduct from the grant

amount or otherwise recover the full amount of oreach commission percentage brokerage con-

tingent fee

FOOTNOTE

When the Stwndard Provisions are used for Cooperative

Agreements the following terms apply

Grantee means Recipient Grant means Cooperative Agreement

AID Grant Officer means AID Agreement Officer

Subgrant neans Subcooperative Agreement and

Subgrantee means Subrecipient

31 NONLIABILITY AID does not assume liability with respect to any

third party claims for damages arising out of work supported by this Grant

32 AMENDMENT

The grant may be amended by formal modificashy

tions to the basic grant document or by means of an

exchange of letters between the Grant Officer and an

appropriate official of the Grantee

33 THE GRANT

The letter to the Grantee signed by the Grant Ofshy

ficer the Schedule the Program Description and the

Standard Provisions which have been reviewed and

agreed to by the Grantee constitute the grant

34 NOTICES

Any notice given by any of the parties hereunder

shall be sufficient only if in writing and delivered in or person or sent by telegraph cable registered

regular mail as follows To the AID Grant Officer at the address

specified in the grant To Grantee at Grantees address shown in the

grant or to such other address as either or such parshy

ties shall designate by notice given as herein required

Notices hereunder shall be effective when delivered in

with this provision or on the effectiveaccordance date of the notice whichever is later

22AID 1420-52(2-82)

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

based on clearly erroneous findings of facts or con-clusions of law

26 PARTICIPANT TRAINING

(This provision is applicable if AID funds provided hereunder will be used to finance participant train-ing)

(a) Definitions (1) Participant training is the training of any

foreign national outside of his or her home country using AID funds

(2) A participant is any foreign national being trained under this grant outside of his or her home

(b) Applicable regulations Participant training is to be conducted according

in AID Handbookto the policies established to the extent10-Participant Training except that

specific exceptions to AID Handbook 10 have been

provided in this grant (Handbook 10 may be ob- tained by submitting a request to the Office of Inter-national Training at the address specified in paragraph (c) below)

(c) Reportingrequirement Once each month the Grantee shall submit three

copies of form AID 1380-9 Monthly Report of Participants Under Grant Loan or Contract Pro-grams to the Office of International Training Bureau for Science and Technology (SampTIT) AIDWashington DC 20523

27 HEALTH AND ACCIDENT COVERAGE FOR AID PARTICIPANT TRAINEES

(This provision is applicable if AID funds provided hereunder will be used to finance the training of non-US participants in the United States)

(a) The Grantee shall enroll all non-US par-

ticipants (hereinafter referred to as participants) whose training in the United States is financed by

AID under this grant in the Agency for International Health and Accident CoverageDevelopments

(HAQ) program (b) The Grantee shall prior to the initiation of

travel by each participant financed by AID under this

grant fill out and mail to AID a self-addressed postage prepaid HAC Program Participant Enroll-ment Card (form AID 1380-98) The Grantee can obtain a supply of these cards and instructions for

them from the Office of Internationalcompleting Training AIDWashington DC 20523

(c) The Grantee shall assure that enrollment shall begin immediately upon the participants departure for the United States for the purpose of participating

and thatin a training program financed by AID

AJPt1420-52 (2-82)

enrollment shall continue in full force and effect until the participant returns to hisher country of origin or is released from AIDs responsibility whichever is

the sooner The Grantee shall continue enrollment coverage for participants whose departure is delayed due to medical or other compelling reasons with the written concurrence of the AID Project Manager and subject to the requirements of paragraph (d)

(d) The Grantee shall submit the HAC Program Participant Enrollment Card to AID as specified in

paragraph (b) above to enable the participant(s) or

the provider of medical services to submit bills for medical costi resulting from illness or accident to the HAC Administrator -Trust Fund Administrators

1030 15th Street NW Suite 500 WashingtonInc The HAC Administrator not theDC 20005

Grantee shall be responsible for paying all

reasonable and necessary medical charges not othershy

wise covered by student health service or other inshysurance programs (see paragraphs (e) and (f)) subshyject to the availability of funds for such purposes in accordance -with the standards of coverage estabshylished by AID under the HAC program and subject to the payment of the fee specified in paragraph (d) (1) below

(1) Within thirty (30) days after enrollment the Grantee shall send an enrollment fee computed on the basis of the fixed rate per participant per month (the minimum period for calculation of fee is one month-that is one participant month 30 days not one calendar month-premiums may not be prorated

of less than 30 days) tofor fractional periodsAgency for International Development Office of

Financial Management Program Accounting Divishy

sion Nonproject Assistance Washington DC 20523

The enrollment fee should cover a minimum period of up to one year or the current training period for which funds are obligated under this

grant whichever is less As applicable payments for

additional periods of enrollment shall be made 30

days prior to the beginning of each new enrollment period or new period of funding of this grant (the monthly enrollment fee for succeeding fiscal years

may be obtained by calling the AID Office of Intershy

national Training) All such fee payments shall be

made by check payable to the Agency for Internashytional Development (HAC) If payments are not made within 30 days a late payment charge shall apshy

ply at a percentage rate based on the current value of

The rate is $2500 per participant-month for Fiscal Year 1982

20

6

funds to the Treasury for each 1-day pcriod the full

charge shall also be avrlicable to periods of less than

30 days The perzentag rate will he calculated by the

Treasury as an average of the current value of funds

to the Treasury for a recent three-morth period and

will be tr3nsmitted r)AID in TFRM Bulletins

The late payment charge shall be applied to any

portion of the fees in arrears and be remitted togethet on the

with the fees as a separately identified item

covering memorandum (2) Whepever possible fee payments for groups

the HAC Programof several particpants entering within the 30 day rzportin period shall be con-

ya single check Participantssolidated and coverc covered by the fee -ayinicnt shall bc listed individ-ually in tbc ccvciuig ltter idenlfying each partici-

pant (the name reported must be identical to that on

the HAC enrollment card) showing period of enroll-

ment (or period of coverage for which payment is

this is different fron the enrollmentremitted it amount paid grant number ard USperiod) fee

Government appropriation number (as shown under

theFiscal Data section of the grant cover letter) te(e) The Grantee o the extent that it is a t educa-

tional institution with a student healt service pro-

gram shall also enroll all participdnts in their institu-

tions student health service program Medical costs

are covered tinder the institutions studentwhich health service hall not be eligible for payment under

AIDs HAC nrogr-r I he(rantco snai i provi de the not informaiowith a copyA irnistra1r forte in-HAC arecoshowingAdaitrmedich costs

what medical costs are isrviepofamcovemed by stuentcathe in stret coeredlthcstu~sshowing sedicale pr ohelthcststat acct to theshall he submttod

health service progra r sh b iNamehealth e e prograHAG Aclmmnistitor

If the (rantee has a mandatory ioiiwaivable(f) health and acident insurance tprogram for students

of such insurance will be allowable under the costs this grant Any claims eligible under such insurance

will not be payable under AIDs HAC plan or under

this grant Even though the participant is covered by

mandatory nonvaivable health and the Grantees

the oarticipant MUST accident insurance program

be enrolled in AIDs more comprehensive HAC pro-

gram and HAC payments MUST be made to AID as of the man-

above in addition a copyprovided to thebe forwardeddatory insurance policy must

IAC Administrator (g) Any payments for medical costs not covered by

health service program or the Grantees student

health and accident in-mandatory nonwaivable

or AIDs HAC program shall be surance program reimbursable under this grant only with specific writ-

AID 1420-52 (2-82)

ten approval of the Grant Officer and subject to the

availability of funds (h) The HAC Administrator for the period

February 1 1980 through January 31 1983 is Trust Fund Administrators Inc

1030 15th Street NW Suite 500

Washington DC 20005

USE OF POUCH FACILITIES28 (a) Use of divloiatic pouch is controlled by the

Department of State The Department of State has for AIDauthorized the use of pouch facilities

Grantees and their employees as a general policy as

detailed in items tI) through (7)below however the

final decision regarding use of pouch facilities rests or AID Mission In considerationwith the Embassy

of he use of pouch facilities as hereinafter stated the

Grantee and its employees agree to indemnify and

hold harmless the Department of State and AID for

loss or damage occurring in pouch transmission (1) Grantees and their employees are authorized

use of the pouch for transmission and receipt of up to r sipt of uprtu of the pou per shipment oftwo poundsa maximum of corshy

respondence and documents needed in the adshy

ministration of assistance programs (2) US citizen employees are authorized use of

the pouch for personal mail up to a maximum of one

pound per shipment (but see (a)(3) below)

pon perh ntbseepa below)magazines or

(3) Merchandise parcelsto be personal mail are not considerednewspapers

for purposes of this clause and are not authorized to

be sent or received by pouch

(4) Official mail pursuant to (a)(l) above sent

by pouch should be addressed as follows of individual or organization

(followed by letter symbol C) Name of post (USAID -)Agency or International Development Washington DC 20523

(5) Personal mail pursuant to (a)(2) above

should be to the address specified in (a)(4) above but

without the name of the organization Mail sent via the diplomatic pouch may not

(6) be in violation of US Postal laws and may not conshy

tain material ineligible for pouch transmission not authorized

(7) AID Grantee personnel are

use of military postal facilities (APOFPO) This is

based on existingAdjutant Generals decisionan postal

laws and regulations governing military

facilities and is being enforced worldwide Posts havshy

ing access to APOFPO facilities and using such for

diplomatic pouch dispatch may however accept ofshy

ficial mail from Grantees and letter mail from their

21

employees for the pouch provided of course ade-

quate postage is affixed (b) The Grantee shall be responsible for advising

its employees of this authorization and these guidelines and limitations on use of pouch facilities

(c) Specific additional guidance on Grantee use of pouch facilities in accordance with this clause is

the Post Communication Center atavailable from the Embassy or AID Mission

29 US OFFICIALS NOT TO BENEFIT

No member of or deegaic to the US Congress or resident US Commissioner shall be admitted to any

share or part of this grant or to any benefit that may

arise therefrom but this provisicn shall not be con-

strued to extend to this grant if made with a corpora-

tion for its general benefit

COVENANT AGAINST CONTINGENT FEES30 no person or sellingThe Grantee warrants that

agency has been employed or retained to solicit or

secure this grant upon an agreement or understand-or con-ing for a commission percentage brokerage

tingent fee except bona fide employees or bona fide

established commercial or selling agencies maintain-of securinged by the Grantee for the purpose

business For breach or violation of this warranty

AID shall have the right to cancel this grant without

liability or in its discretion to deduct from the grant

amount or otherwise recover the full amount of oreach commission percentage brokerage con-

tingent fee

FOOTNOTE

When the Stwndard Provisions are used for Cooperative

Agreements the following terms apply

Grantee means Recipient Grant means Cooperative Agreement

AID Grant Officer means AID Agreement Officer

Subgrant neans Subcooperative Agreement and

Subgrantee means Subrecipient

31 NONLIABILITY AID does not assume liability with respect to any

third party claims for damages arising out of work supported by this Grant

32 AMENDMENT

The grant may be amended by formal modificashy

tions to the basic grant document or by means of an

exchange of letters between the Grant Officer and an

appropriate official of the Grantee

33 THE GRANT

The letter to the Grantee signed by the Grant Ofshy

ficer the Schedule the Program Description and the

Standard Provisions which have been reviewed and

agreed to by the Grantee constitute the grant

34 NOTICES

Any notice given by any of the parties hereunder

shall be sufficient only if in writing and delivered in or person or sent by telegraph cable registered

regular mail as follows To the AID Grant Officer at the address

specified in the grant To Grantee at Grantees address shown in the

grant or to such other address as either or such parshy

ties shall designate by notice given as herein required

Notices hereunder shall be effective when delivered in

with this provision or on the effectiveaccordance date of the notice whichever is later

22AID 1420-52(2-82)

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

funds to the Treasury for each 1-day pcriod the full

charge shall also be avrlicable to periods of less than

30 days The perzentag rate will he calculated by the

Treasury as an average of the current value of funds

to the Treasury for a recent three-morth period and

will be tr3nsmitted r)AID in TFRM Bulletins

The late payment charge shall be applied to any

portion of the fees in arrears and be remitted togethet on the

with the fees as a separately identified item

covering memorandum (2) Whepever possible fee payments for groups

the HAC Programof several particpants entering within the 30 day rzportin period shall be con-

ya single check Participantssolidated and coverc covered by the fee -ayinicnt shall bc listed individ-ually in tbc ccvciuig ltter idenlfying each partici-

pant (the name reported must be identical to that on

the HAC enrollment card) showing period of enroll-

ment (or period of coverage for which payment is

this is different fron the enrollmentremitted it amount paid grant number ard USperiod) fee

Government appropriation number (as shown under

theFiscal Data section of the grant cover letter) te(e) The Grantee o the extent that it is a t educa-

tional institution with a student healt service pro-

gram shall also enroll all participdnts in their institu-

tions student health service program Medical costs

are covered tinder the institutions studentwhich health service hall not be eligible for payment under

AIDs HAC nrogr-r I he(rantco snai i provi de the not informaiowith a copyA irnistra1r forte in-HAC arecoshowingAdaitrmedich costs

what medical costs are isrviepofamcovemed by stuentcathe in stret coeredlthcstu~sshowing sedicale pr ohelthcststat acct to theshall he submttod

health service progra r sh b iNamehealth e e prograHAG Aclmmnistitor

If the (rantee has a mandatory ioiiwaivable(f) health and acident insurance tprogram for students

of such insurance will be allowable under the costs this grant Any claims eligible under such insurance

will not be payable under AIDs HAC plan or under

this grant Even though the participant is covered by

mandatory nonvaivable health and the Grantees

the oarticipant MUST accident insurance program

be enrolled in AIDs more comprehensive HAC pro-

gram and HAC payments MUST be made to AID as of the man-

above in addition a copyprovided to thebe forwardeddatory insurance policy must

IAC Administrator (g) Any payments for medical costs not covered by

health service program or the Grantees student

health and accident in-mandatory nonwaivable

or AIDs HAC program shall be surance program reimbursable under this grant only with specific writ-

AID 1420-52 (2-82)

ten approval of the Grant Officer and subject to the

availability of funds (h) The HAC Administrator for the period

February 1 1980 through January 31 1983 is Trust Fund Administrators Inc

1030 15th Street NW Suite 500

Washington DC 20005

USE OF POUCH FACILITIES28 (a) Use of divloiatic pouch is controlled by the

Department of State The Department of State has for AIDauthorized the use of pouch facilities

Grantees and their employees as a general policy as

detailed in items tI) through (7)below however the

final decision regarding use of pouch facilities rests or AID Mission In considerationwith the Embassy

of he use of pouch facilities as hereinafter stated the

Grantee and its employees agree to indemnify and

hold harmless the Department of State and AID for

loss or damage occurring in pouch transmission (1) Grantees and their employees are authorized

use of the pouch for transmission and receipt of up to r sipt of uprtu of the pou per shipment oftwo poundsa maximum of corshy

respondence and documents needed in the adshy

ministration of assistance programs (2) US citizen employees are authorized use of

the pouch for personal mail up to a maximum of one

pound per shipment (but see (a)(3) below)

pon perh ntbseepa below)magazines or

(3) Merchandise parcelsto be personal mail are not considerednewspapers

for purposes of this clause and are not authorized to

be sent or received by pouch

(4) Official mail pursuant to (a)(l) above sent

by pouch should be addressed as follows of individual or organization

(followed by letter symbol C) Name of post (USAID -)Agency or International Development Washington DC 20523

(5) Personal mail pursuant to (a)(2) above

should be to the address specified in (a)(4) above but

without the name of the organization Mail sent via the diplomatic pouch may not

(6) be in violation of US Postal laws and may not conshy

tain material ineligible for pouch transmission not authorized

(7) AID Grantee personnel are

use of military postal facilities (APOFPO) This is

based on existingAdjutant Generals decisionan postal

laws and regulations governing military

facilities and is being enforced worldwide Posts havshy

ing access to APOFPO facilities and using such for

diplomatic pouch dispatch may however accept ofshy

ficial mail from Grantees and letter mail from their

21

employees for the pouch provided of course ade-

quate postage is affixed (b) The Grantee shall be responsible for advising

its employees of this authorization and these guidelines and limitations on use of pouch facilities

(c) Specific additional guidance on Grantee use of pouch facilities in accordance with this clause is

the Post Communication Center atavailable from the Embassy or AID Mission

29 US OFFICIALS NOT TO BENEFIT

No member of or deegaic to the US Congress or resident US Commissioner shall be admitted to any

share or part of this grant or to any benefit that may

arise therefrom but this provisicn shall not be con-

strued to extend to this grant if made with a corpora-

tion for its general benefit

COVENANT AGAINST CONTINGENT FEES30 no person or sellingThe Grantee warrants that

agency has been employed or retained to solicit or

secure this grant upon an agreement or understand-or con-ing for a commission percentage brokerage

tingent fee except bona fide employees or bona fide

established commercial or selling agencies maintain-of securinged by the Grantee for the purpose

business For breach or violation of this warranty

AID shall have the right to cancel this grant without

liability or in its discretion to deduct from the grant

amount or otherwise recover the full amount of oreach commission percentage brokerage con-

tingent fee

FOOTNOTE

When the Stwndard Provisions are used for Cooperative

Agreements the following terms apply

Grantee means Recipient Grant means Cooperative Agreement

AID Grant Officer means AID Agreement Officer

Subgrant neans Subcooperative Agreement and

Subgrantee means Subrecipient

31 NONLIABILITY AID does not assume liability with respect to any

third party claims for damages arising out of work supported by this Grant

32 AMENDMENT

The grant may be amended by formal modificashy

tions to the basic grant document or by means of an

exchange of letters between the Grant Officer and an

appropriate official of the Grantee

33 THE GRANT

The letter to the Grantee signed by the Grant Ofshy

ficer the Schedule the Program Description and the

Standard Provisions which have been reviewed and

agreed to by the Grantee constitute the grant

34 NOTICES

Any notice given by any of the parties hereunder

shall be sufficient only if in writing and delivered in or person or sent by telegraph cable registered

regular mail as follows To the AID Grant Officer at the address

specified in the grant To Grantee at Grantees address shown in the

grant or to such other address as either or such parshy

ties shall designate by notice given as herein required

Notices hereunder shall be effective when delivered in

with this provision or on the effectiveaccordance date of the notice whichever is later

22AID 1420-52(2-82)

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

employees for the pouch provided of course ade-

quate postage is affixed (b) The Grantee shall be responsible for advising

its employees of this authorization and these guidelines and limitations on use of pouch facilities

(c) Specific additional guidance on Grantee use of pouch facilities in accordance with this clause is

the Post Communication Center atavailable from the Embassy or AID Mission

29 US OFFICIALS NOT TO BENEFIT

No member of or deegaic to the US Congress or resident US Commissioner shall be admitted to any

share or part of this grant or to any benefit that may

arise therefrom but this provisicn shall not be con-

strued to extend to this grant if made with a corpora-

tion for its general benefit

COVENANT AGAINST CONTINGENT FEES30 no person or sellingThe Grantee warrants that

agency has been employed or retained to solicit or

secure this grant upon an agreement or understand-or con-ing for a commission percentage brokerage

tingent fee except bona fide employees or bona fide

established commercial or selling agencies maintain-of securinged by the Grantee for the purpose

business For breach or violation of this warranty

AID shall have the right to cancel this grant without

liability or in its discretion to deduct from the grant

amount or otherwise recover the full amount of oreach commission percentage brokerage con-

tingent fee

FOOTNOTE

When the Stwndard Provisions are used for Cooperative

Agreements the following terms apply

Grantee means Recipient Grant means Cooperative Agreement

AID Grant Officer means AID Agreement Officer

Subgrant neans Subcooperative Agreement and

Subgrantee means Subrecipient

31 NONLIABILITY AID does not assume liability with respect to any

third party claims for damages arising out of work supported by this Grant

32 AMENDMENT

The grant may be amended by formal modificashy

tions to the basic grant document or by means of an

exchange of letters between the Grant Officer and an

appropriate official of the Grantee

33 THE GRANT

The letter to the Grantee signed by the Grant Ofshy

ficer the Schedule the Program Description and the

Standard Provisions which have been reviewed and

agreed to by the Grantee constitute the grant

34 NOTICES

Any notice given by any of the parties hereunder

shall be sufficient only if in writing and delivered in or person or sent by telegraph cable registered

regular mail as follows To the AID Grant Officer at the address

specified in the grant To Grantee at Grantees address shown in the

grant or to such other address as either or such parshy

ties shall designate by notice given as herein required

Notices hereunder shall be effective when delivered in

with this provision or on the effectiveaccordance date of the notice whichever is later

22AID 1420-52(2-82)

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

November 1984 Attachment to

AID Forms 1420-51 and -52

ALTERATIONS IN GRANT

The following alterations have been made in the standard provisions of this grant

1 Standard Provision No 7A entitled OPayment - Federal Reserve Letter of Credit (FRLC) Advance is deleted in its entirety and Attachment A entitled Payment - Letter of Credit (August 1984) is substituted

2 Standard Provision No 7B entitled Periodic Advance is changed as follows

a Applicability Statement Delete an FRLC and substitute a letter of credit

b Paragraph (c) Delete an original and two copies and substitute one copy

3 Standard Provision No 7C entitled Payment -Reimbursement In the applicability statement delete an FRLC and substitute a letter of credit

4 Standard Provision No 8 entitled Travel and Transportation is deleted in its entirety and Attachment B entitled Air Travel and Transportation is substituted

5 3tandard Provision No 9 entitled Ocean Shipment Of Goods is deleted in its entirety and Attachment C entitled the same is substituted

6 Standard Provision No 10A entitled Procurement of Goods and Services Under $250000 Delete paragraph (c) and substitute the following

(c) Geographic Source and Order of Preference

All goods (eg equipment materials and supplies) and services the costs of which are to be reimbursed under this grant and which will be financed with United States dollars shall be purchased in and shipped from only Special Free World countries (ie AID Geographic Code 935) in accordance with the following order of preference

(1) The Uniced States (AID Geographic Code 000)

(2) The cooperating country

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

(3) Selected Free World countries (AID Geographic Code 941)

(4) Special Free World countries (AID Geographic Code 935)

7 Standard Provision No 10B entitled OProcurement of Goods and Services Over $250000 Delete paragraph (d) in its entirety and substitute the language shown in Attachment D

8 Standard Provision No 13A entitled OTitle To and Use of

Property (Grantee Title)

a Delete (1)1 under paragraph (c) and

b Delete subparagraph (2) in its entirety under paragraph (c)

9 Standard Provision No 15 entitled Termination is amended as follows

a Change the title of Standard Provision No 15 dated 2-82 to read TERMINATION AND SUSPENSION

b- Delete paragraph (d) in its entirety and substitute the following

6(d) Suspension Termination for Changed Circumstances If at any time AID determines (1) that disbursement by AID would be in violation of applicable law or (2) that continuation of funding for a program should be suspended or terminated because such assistance in not in the national interest of the United States then AID may following notice to the Grantee suspend this Grant and prohibit the Grantee from incurring additional obligations chargeable to this grant other than necessary and proper costs in accordance with the terms of this Grant during the period of suspension If the situation causing the suspenslon continues to pertain for 60 days or more then AID may terminate this Grant on written notice to the Grantee and cancel that portion of this Grant which has not been disbursed or irrevocably committed to third parties Financial settlement of this Grant shall be governed by the termination procedures specified in paragraph (c) above

10 Standard Provision No 16 entitled Voluntary Participation Delete the applicability statement and substitute the following (This provision is applicable to all grants involving any aspect of family planning or population assistance activities)

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

entitled Prohibition onii standard Provision No 17

Abortion-Related Activities

a Delete the applicability statement and substitute the

(This provision is applicable to all grantsfollowing involving any aspect of family planning or population

activities)

b Add the following to the last line of paragraph (a) bull (5) lobbying for abortion

Delete paragraph (b) and substitute the followingc

1(b) No funds made available under this Grant will be

used to pay for any biomedical research which relates in part to methods of or the performancein whole or

of abortions or involuntary sterilizations as a means

of family planning Epidemiologic or descriptive assess the incidence extent orresearch to

consequences of abortion is not precluded

d Add paragraph (c) as follows

The Grantee shall insert paragraphs (a) (b)1(c) and (c) of this provision in all subgrants subcontracts purchase orders and any other subordinate agreements hereunder

Standard Provision No 20 entitled Patents is deleted12 isin its entirety and Attachment E entitled Patent Rights

substituted

Sandard Provisions No 26 and 27 entitled Participant13 Health and Accident Coverage for AID ParticipantTraining and

Trainees respectively are deleted in their entirety and

Attachment F entitled Participant Training is substituted

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

ATTACHMENT A

7A Payment - Lotter of Credit (AUGUST 1984)

(This provision is applicable only when the followingconditions aro met (i) the total advances under all the grantees cost-reimbursement contracts and assistance instruments with AID exceed S120000 per annum (it) AID has or expects to have a continuing relationship with the granteefor at least one year (iII) the grantee has the ability to maintain procedures that will minimize the time lapsingbetween the transfer of funds and the disbursement thereof (iv) the grantees financial management system meets the standards for fund control and accountability required under the standard provision of thia grant entitled AccountingAudit and Records and either (v) the foreign currency portionof the total advance undeTW grant is less than 50 or (vi)the foreign currency portion of the total advance under this grant is more than 50 but more than one foreign currency country is involved) shy

(a) Payment under this grant shall be by means of a Letter of Credit (LOC) in accordance with the trms Ind conditions of the LOC and any instructions issued by AIDs Office of inancial Management Program Accounting and PFnance Division (HIMPAPD)

(b) As long as the LOC is In effect the terms and conditions of the LOC and any Instructions issued by IMPAPDconstitute payment conditions of this grant superseding and taking precedence over any other provision of this grantconcerning payment

(c) Reporting

(1) A inancial Status Report SP-269 shall be prepared on an accrual basis and submitted quarterly no later than 30 days-after the end of the period in an original and two copies to AI0VPAD Wasnington DC 20523 f the grantees accounting records are not normally kept on the accrual basis the grantee shall not be required to convert its accounting system out stall develop such accrual information through best estmates zased on an analysis of the documentation on hand The final report must be submitted within 30 daysafter the conclusion of the grant to 7PAPD n ases where grants are iaston funded the 3rantee will forward an information copy to the AD 4ission accounting station at the same time tie original and one copy are mailed to MWADAIZDWashington

(2) The grantee 4aall submit an original and one copyof SP-272 qderal Cxsh Transactions Report within 15 workingdays following the and of each quarter to MPFAiD Grantees receiving advances totaling more than SI million per year shall suomit the SF-272 on a monthl basis within 15 working daysfollowing the close of tae montn Grantees shall report all cash advances In the aemarxs 3ectlon of 37-272 Those cash advances in excess of i=ediate disbursement requirements in the hands of suoreclpients or the grantees field organizationssnall be supported zy Jhort narrativ explanations of action taxen oy tie grantee to mauce the excess zalances

d) Revocation ot oe LCC is at the discretion of the authorized LCC csrot1yring officer of AMPAPD after consultation 4ith the grant officer Notification of revocation must e in 4rtting and must specify the reason for evocation MPkD 3hall provide the grant officer a copy of toe evocation nocics ind a acommendatlon for an alternative 2etoO of Payment ertodic advance ur cost reimbursemnt) based Jpon the easons for tie evocaticn The grant officer ihall imediately amend oIa Agriement to provide for an appropriatealternative etbod of payment The recipient may appeal anysuch 17ocation to toe grant officer

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

41

ATTACHMENT B

3 Uon -_3pplicsla uin iy crt or air travel orc - on are lcluded in tbn OUdget)

I ha rntqe is requtrd to present to tie project r vrttatn approval an it-acrary foe aach planned

cnel rip financed by this grant nioch snews the mase - tovela purpose of too trip riqindestination (and ininq itopa) and dates of tavoi ias far in advance of rposed travel as possible noc in no vent at least the

ttort tcavil is planned to comronce At least one week bull c enceaO o approved international travel the nail notif7 the cognzaut US Or Emassy3itssion p to the project officer of planned travel

yinq te travelers and the dates And times of arrival

bull 4l to catata countries tsll it AIDS option be $-avued local cugrncy 4han AID Lntends to 0o option AID will atter receiotof advice ad

nolqured anove exbr Lcue A 134overnient conapoacttion 3equest (G21 ac theertee Say S Lcxata4C AID ll isaue the tickets directly

S0Z03-owned currencies tll znatitute a dollar

U ar l Acd boLmnn indor thti rant are d an 3nicad itates flag iLr crriers to theod

iy tarriers is ava~aols US flag airro such aDo I eentficatl of ifinod is an at clier i ca ampa -l

i nionce and wacessirisaued ny tbs U3 Civil O 3u4ard 1uthorcing parations ztwegn th

ztas indior its tecritories Ind one oc-ore foreign

it 2or~tqn air crriar servico ay te 4eemed 7S laq air carrier ohebrvise avilabnle canno

fz onq sAir ransportation needed or if Ise of IZLt will not accosflisn tie sqeoncs 3tsaton ravel

ocron On non-free dorld air carriers aco not

tasaio Inour t=5 grant

~G la ir srriwr servico L5 coosiderad avalsaole

=oariols ar a dmffcrnt (ino of jervicsi ian oe 0ta Of foreign roehring

- trsqn I carrter erlice preferod my or is i nc or e qency or travelr or

V7yc 1CrtJn atz carriir an no paid for gn currinc- 4nianss 7j fl4q Air arriars

- pt ascas oc inar exceis for-win zurroncies for in 4vao n7 zut of uco3o1e

- co -roicso n iooqrapo 01 of this section

a nomrjiacn -just oa oodor ill 3overnmentshyzcooirci4 zritgn it- ttavel i~f oervice Provided b3y

U4t5 0 avati4LOi a 1etrmininq availanility of a the -rrfcowtnq icnedultng principles

- O lwi 4nless 1nr pp1cattn soulta in the Last a if -3oveL o r a oeciLttd States ceinq

3c y oZr1Ln lie artr

11lqtir cnrr-3r aac-r vaOiLSi at Point s lo or 4a sanence

ou nc o ine f2mrtn ntercnanqe point caeg ~nntlon tie of

n on

r or tcin not servedat-icnarcl-nq 4 c~cr om i i iir~- e should ae - at ntsV14nq1 -0 1 3 isually

4as onnect 4i- 71 l 3ri6 3ervice or

ir oiuntary aq v-r om zc foreign air ~ta iLn iL tat

-a--idz tad 3firwitndtsnc1nq -alact i_o itcrrr sarvt4

n a atv mO 1 e nitsd o o 1 i orm I = a snaeeis lihicn

oA Z airport at Inc t 2ovedrlS

- -no taway iort t untAirport rom =Acr43J Mnwiac - t1-i or Ir which

oncpoundo -cint t- tmq i 7j jaweenqer a rvr 41 osnz d

-7 (ece the gatemay aLrport abroad io the travelers ott oc destination airport and the us of US flag air

cattier service would extend the time in a travel status including delay at origa and accelerat d arrival at

I destination by at least 24 houta mre than travel by f0oteign air carrier

2 Where the gateway airport abroad is an Interchange point and the uee of US flaq air carrier servtce would

requice the travelet to wait six hours oc 0oe to sake connections at that point or delayed departure from oc accelerated artval at the gatew y airpoct in the United States would extend the time in a travel statuLby at Least aix bout smoe than travel by foceign air carrier

(h) for travel between two points outside the United States the rules in paeiraphs (d) through M) o this section will be

applicable but pasenerq sevte h7 os flag air carrier wil not be considered to be roea nably available

1 Z tra by lateran a ciee would eLLstame

two or sore aircraft changes enroutee 2 Whece one of toe two points abroad is the gatewey

airpoct (as defined tn paragraph (g) of this section) ecoute

to or from the United States if the use Of A U3 flag air tcartierwould extend the time in a travel status by at least

six t IACtt nC dhorsmce then travel by foceiqn 419

accelerated atival at the overseas destination or delayed

departure tree the avoereas origin as well as delay at tle gateway aitport ar other intrchuanqe point abroad or

3 wrge the travel is not part of A trip to or from the United State it the use o a US flag air carrier would extend the tin in a travel status by an Least sIx hours MC than travel by foreign air cacriec including delay at ortqinv delay enroute and accelerated arrival at destination

(i) When travel under either pacaqrph (q) or (hi Of this

haus or less between origin and section involves tbree destination oy a focetn ai carriet US flag az carrier service yell not te considered available when it involves twice

such trvel time or mot

(ir) in nte anove-quideLLnes snailpenalty shall attend the use preclude and noat a focetqn air carrier which provides trasoPCtation under an ait transport agreement between the United States and amp foteiqn government the tec s

jfo which are consistent vita he international aviation policy

goals set octh at 49 ISc 1502(b) and provide reciprocal ciqnts and benefits

(k) where US 4overnment funds are ased to reisnurse the granteees 4 of other than 73 flag cariets for international transportation the Grantee will include a

ceticalon on vouchers involving such traeLpottion wnicnis essentially as follows

C1RTICXOV Or UNAVAILABSZ-1-Y Or 73 FLAG All CARR nJ I

Ieeny certify that thetransportation service for p onnel (and theic personal effects) or property oy cotificarem I carriec was 4naveilanie or the ollowing eason(s) Ult

appropriate reason(s) as et or n above)

International Travel

(L) As used hecin tie term intenarinal travel seans travel to all countries other thpn those withLn tie name country of tie traveler travel outside the 7nited States includes travel to the 33 rust eCl ortles Of the Pacific slands

(ii) -he grantee will me reimbursed Wo travel and to eaanonale cost of subsistence post differentials and Other allowances paid to employee nanitrntoaltae status in accordance with the 1rantees sabalisheod policies and practices wnich ace snLotsrLy applied to federally financed and tet activities of thle rantee The standard far detecining the reasonanleness of tithursement for overseas Allowance is the Standardized legulattons (Government Civilians foreign Aeta) published OY the US 009ertment of State as Irom ti1e to tixe aBended he Seat current Subsistence post differentials and other allowances sy me obtained Irom the grant officer

s This prdvition wll me included on All sunqrants and contracts nich equire air ravel and transportation inder this cant

ATTACHMENT C

9 OCEAN SHIPMENT OF GOODS (OCTOBER 1984)

(This provision is applicable When goods purchased with funds provided under this grant arv transported to cooperating countries on ocean vessels)

(a) At least 50 of the gross tonnage of all goods purchased under this grant and transported to the cooperating countries shall be =ade 0n privately owned US flag commercial ocean vessels o the extent such vessels are availablo at fair and reasonable rates for such vessels

(b) At laast 50 of the gross freight revenue generated by shipments of goods purchased under this grant and transported to the cooperating countries on dry cargo liners shall be paid to or for the benefit of privately owned US

areflag commercial ocean vessels to the extent such vessels

ivailable at fair and reasonable rates for such vessels

(c) When US flag vessels are not available or their

use would result in a significant delay the grantee may request a a determination of non-availaoility from the AID Transportation Support Division Office of Commodity Management Washington DC 20523 giving the basis for the

request which will relieve the grantee of the requirement to use US lag vessels or the amount of tonnage included in the determiiation Shipments made on non-free world ocean vessels are not reimnurseaole under this grant

(d) Vouchers submitted for reimbursement which include ocean s6ipment costs shall contain a certification essentially as follows

hhersoy certfy hat a copy of each ocean bill of lading concerned nas been summitted to the US aeoartzent of Transportation Maritime Administration Division of National Cargo 400 7th Street SW Washingtoo DC 20590 and that such bills of lading state all of the carriers charges tncludinq the basis for calculation such as weight or cubLC measurement

Ce) Shipments by voiuntary nonprofit relief agencies (ie 11Os) shall me governed ny this itandaLd provision and by AID Regulation 2 Overseas Shipments of Supplies by Voluntary onprof- Aelaf Agencies k22 R 202)

12

ATTACHMENT D Procurement of Goods and Services Over $250000

(d) s speiid this prw G

aetnapLetepeuro ia paragraph (c) ad - order to be eligible far AID finaneig uer

this lrat rupL contractors ar rubcameTzaatrone a Che fo~awg cegawlee none fic _(1) ha at e a A awplLAr pra g() p ofcommodities A su r ps LtoLL~rnl cac~qL~rLD

I

M) As individal who La a Citize asawiled La paraph (d) (7) d taat thia clama eglrlda o a coasny ar arm Lacladd L the authorized ZaepmA cads

(Li) A acutwramtanat a tanerty at partnership lton) orgtat are inc ludad La the 89tharixed toagprapkie cce (Lii) A wegrolleg fareign corpatasrociocorporation L4 an fwtat uldchera cham 50 percent ad thetoting peoampta ass toae Combinedofnemaaaeac Oand by United Staedtmareholdera within the seeming of Sectiam 937 4c seg of Chointernal Zea Code 26 USC 957 at(iv) A Jont ecure or umncarpoated aaeancaclmCasniting entirelypartnmaships of individuajawhich ar eLigible underCorporatiany oforegoaigscgartse adte ar

(2) rrrvmalwaweg in Ala-iallAra seavce An ata~ad~tduampp l menondcirlLtr38 aw0ivdos3vmeAM uer this leane Laol Lbia fatIervie) oaly da a comernegarit the critert in Pegrapha )s( ( ar

iii ad tUAl provisionctegories at me anddescribed La paragrapon La the case at tme(d)(2)(LL) and (ILL) theCerification requiremntsa La paragraph Cd)(2)(Lv) at at (i) be supplier La am individual woo La a cicuse at andwnome Prt cialciuL ad place at businasa La LA 4 comtry orin ampreeChe asuthatied ieOqraphcCtizn Lawfully codadorat aSsciawamp0a principaladmitend fat peruaaamg Oa-USpiece af business reoidnm La tho lUedLa Ln aUted

SCaCa

(it) The supplier La a Priteely awed coercial (Lafor Prtfi) corporali or PartnrseqaLLy organized under tna law ip =acad a cauntryLa Lncuporateda ch or area lscLuddarauthorized moagrapfic cade hasei Iats acluoeIssaLa a l place afttcurntry at area included La tho aueariadlogeaqrapnc code and aca the cicarla sac forth La eiterI unp~arag (A) Or (3) below

(A) a carpwnrclambemeficially o partnership ts sore thanwed by Ldividunla who M3r reas are CitimcLacluded t a emautrycame La Cho au1harizat carporaeiaua ographcsore has 5O beeetaLcally owed doannOrm at In hdCia tsar1e O heLef Classif ada cla seotaois La 0iadI b luctadividuala ae by suchlnLn Ca Casaif partnersih t maore than O50admegiclal owned ned time mora than 0 at an categaryuca atdvl du41aa (g eepe C rasc Iack or Lacarmac eld b7ladia udal at lmaeieutia the sltckOLA eetaC1414 by00044s b idor tascacuo Ch l rtests b L L3-04lshlo by UdtvtUaLm iS con tlng)

carporeation part nip

C) a~~Qee~Lcnarptmedr9 or legally orga nzed inoattj 3ica thefor sore Chn 3 years Peiar t thelaau a1c3t1he daceLvitatim for tda or rsquaeo far proposals and

1) Usa Performed within tho Coitedadminfelraciv and Sttes tAnilat service -echoLcal prataalaall jr conassauerader a caaeratc or cOneractl tO

or services ad derivedrevenue tharsfra Lo msa at tmeJeta if be I ear priar to tna issuanceU14 tciam for bida ar request for rapo1ala and

3) minlaya aitad states Citenspernsioc ful-l-tn PaGIeLanaU La sota than half itsLa the tMaltedStacam and ) ha tho existing capability La tho United Sencea to

ptfatm tho contract

(LL) he suvlier La a OaLat vemture )r anacoruoraced4saaCaceon COMAnsiatmamCeiiarobullarsnLia y at tadiLvdunla corporationst 3amnaratn Or1oLizllian nLch arm lLgibloader a4ragras no (d)(2)(L) (d)(2)(Lu) or (d)(3) at this

Lw) A duly authortze Jftcer 3f a firIrlaotsmLoo shall cOrrtLnyta a ararofit

t-n 24areiciaen4 fir aamshyraieC a rlalimATOU oeas aitar d Imoulrauea[ paragraphs1)(Q)( I(A) (d)(2)(Li)($) Pt r d)(3) at thin clause to theale1 at orporaciona the certifyiLg f ier sll be tOrnoraca sacrecarl 4itch roaMect tO Che vqaLirIe ca ifareqamo ed)(Z)LL)(A) -he larclfytia atficar tizamaLaf 2a saw oreawuethe ata It th ale Oladersravoded re arTtalI 3tficar

record sadreaslnijaes rgardtag amyacKoaloer CLncludi- 0 am- arae fund 3t a elcutanslJtci llCMd4) Maloe 1oLdLans are secerLl 0 the Orparicoalle1 aevcfvng hIficar ao 3f factn10 lnclt rmauc thee 7reaseetaa

(3) Maupeit anieeaa so 8- G1Iaaeeianetme aiC eligibleULTM-1fmalm near finaaing by AID under tias

cent roda strvinea if they onesampiamp of thecTtoi fo =ti pareaara l en in paz rap (d)(3)() (L) and (III)(d)(2)(Lv)belowtha clmae is ma (Ineruatial aagrlultutm lCenters anda researcb bs

And acher Lneareagiamal rooedrftco ele farblly listed as cne an nay

Asee-can AUsiacracor sucb by the Seni rbursm for Sciene and TeddsolaT arCaoidered co te ad 11S natioality fo pmupmee of this e

Any aoft argadaiam wee (I) So atgaazmd uner the law of a cameyorae

Lclde La thn authrized 160agrapaj cce andr(Mi 10 alled

se and eaMage by a Endorsing body2jority od whee adobe aare ciiaa of Canneries ar areLaudmi in the aeChalned Seaapb cade dad

(ili) aa ita Primalpal fmaihttancaary or bulle azW addicee Loaa Laaluded La the autheriz SImarapoic ccd (4) aV C-OWN04 raperatd Aa L lmapt am my besp icja an 7c mroiel oeasy tecmpeLa Ceaae Officar firmaor ocher organLzatlns

(including nmpofit arwsnciama acher chad publicadnaejamALPeiete lOr~ LaGMitugiama) areby gawts o4 which wholly atat a1014a4 theroat bulln0S~l~eI partially ownedeligible fatby AD thia gront an caucrescora ainanailn at sac

(3) Jaint vaeures A JatataasaLaplusmnri~al _~Coxmat usincarperocedIs ofaLea -neaLa eligibleLa CCOrdnCge With paragraphs (d)(2) (3)Clase or (-) at tisa

ituyLasucase af the camacructionf sourtceaf r la cadm themuarwtcaa Li S mAlliom t6Cahaeor lacorporatcm partnership may daensmed a

inegapace at the be by AID Ca be anlcal cammyRestess L apea

tn accordanem with AIDr S tagrapo 5D L eligible (7) Citizes af any camery atampa M a +-- -m--M+ a Lo e o Or rgnizd uneaheL ae Of any cojunt Or area vlaed iL ate nclud ndeCoamaLe Code 933 are ineligible far financingsuppliers at service or by AID dmcommoditiesI or 4m agent scing Ln

comecao with the supply o aervicm or at comdi eaaacae thee Gae-US ctizOeA lawfully admetedramidee La the UnLced Statea are for permanneoeligible recgarless af suchctizemship

(8) maL veacriccisaoal O

0 2razramaatocaacuclam at at ila OarFi c-tacActlplefla funds ay aae be used f p-aPie faclconstruction at engineering services from advarced deCve4lopingcaweeria e1lbl und tho Geographic Cadeatened a comect iw 941 which havecapabotlLty toLatarnioeal marktasconstruction servics ar eaginrs or a coo CN rose aau contractor

ohe sanf Caneract

at a Code 14l faroeligtaibilitytaatruccto t far day

ATTACHMENT D Procurement of Goods and Services Over $250000

(d) s speiid this prw G

aetnapLetepeuro ia paragraph (c) ad - order to be eligible far AID finaneig uer

this lrat rupL contractors ar rubcameTzaatrone a Che fo~awg cegawlee none fic _(1) ha at e a A awplLAr pra g() p ofcommodities A su r ps LtoLL~rnl cac~qL~rLD

I

M) As individal who La a Citize asawiled La paraph (d) (7) d taat thia clama eglrlda o a coasny ar arm Lacladd L the authorized ZaepmA cads

(Li) A acutwramtanat a tanerty at partnership lton) orgtat are inc ludad La the 89tharixed toagprapkie cce (Lii) A wegrolleg fareign corpatasrociocorporation L4 an fwtat uldchera cham 50 percent ad thetoting peoampta ass toae Combinedofnemaaaeac Oand by United Staedtmareholdera within the seeming of Sectiam 937 4c seg of Chointernal Zea Code 26 USC 957 at(iv) A Jont ecure or umncarpoated aaeancaclmCasniting entirelypartnmaships of individuajawhich ar eLigible underCorporatiany oforegoaigscgartse adte ar

(2) rrrvmalwaweg in Ala-iallAra seavce An ata~ad~tduampp l menondcirlLtr38 aw0ivdos3vmeAM uer this leane Laol Lbia fatIervie) oaly da a comernegarit the critert in Pegrapha )s( ( ar

iii ad tUAl provisionctegories at me anddescribed La paragrapon La the case at tme(d)(2)(LL) and (ILL) theCerification requiremntsa La paragraph Cd)(2)(Lv) at at (i) be supplier La am individual woo La a cicuse at andwnome Prt cialciuL ad place at businasa La LA 4 comtry orin ampreeChe asuthatied ieOqraphcCtizn Lawfully codadorat aSsciawamp0a principaladmitend fat peruaaamg Oa-USpiece af business reoidnm La tho lUedLa Ln aUted

SCaCa

(it) The supplier La a Priteely awed coercial (Lafor Prtfi) corporali or PartnrseqaLLy organized under tna law ip =acad a cauntryLa Lncuporateda ch or area lscLuddarauthorized moagrapfic cade hasei Iats acluoeIssaLa a l place afttcurntry at area included La tho aueariadlogeaqrapnc code and aca the cicarla sac forth La eiterI unp~arag (A) Or (3) below

(A) a carpwnrclambemeficially o partnership ts sore thanwed by Ldividunla who M3r reas are CitimcLacluded t a emautrycame La Cho au1harizat carporaeiaua ographcsore has 5O beeetaLcally owed doannOrm at In hdCia tsar1e O heLef Classif ada cla seotaois La 0iadI b luctadividuala ae by suchlnLn Ca Casaif partnersih t maore than O50admegiclal owned ned time mora than 0 at an categaryuca atdvl du41aa (g eepe C rasc Iack or Lacarmac eld b7ladia udal at lmaeieutia the sltckOLA eetaC1414 by00044s b idor tascacuo Ch l rtests b L L3-04lshlo by UdtvtUaLm iS con tlng)

carporeation part nip

C) a~~Qee~Lcnarptmedr9 or legally orga nzed inoattj 3ica thefor sore Chn 3 years Peiar t thelaau a1c3t1he daceLvitatim for tda or rsquaeo far proposals and

1) Usa Performed within tho Coitedadminfelraciv and Sttes tAnilat service -echoLcal prataalaall jr conassauerader a caaeratc or cOneractl tO

or services ad derivedrevenue tharsfra Lo msa at tmeJeta if be I ear priar to tna issuanceU14 tciam for bida ar request for rapo1ala and

3) minlaya aitad states Citenspernsioc ful-l-tn PaGIeLanaU La sota than half itsLa the tMaltedStacam and ) ha tho existing capability La tho United Sencea to

ptfatm tho contract

(LL) he suvlier La a OaLat vemture )r anacoruoraced4saaCaceon COMAnsiatmamCeiiarobullarsnLia y at tadiLvdunla corporationst 3amnaratn Or1oLizllian nLch arm lLgibloader a4ragras no (d)(2)(L) (d)(2)(Lu) or (d)(3) at this

Lw) A duly authortze Jftcer 3f a firIrlaotsmLoo shall cOrrtLnyta a ararofit

t-n 24areiciaen4 fir aamshyraieC a rlalimATOU oeas aitar d Imoulrauea[ paragraphs1)(Q)( I(A) (d)(2)(Li)($) Pt r d)(3) at thin clause to theale1 at orporaciona the certifyiLg f ier sll be tOrnoraca sacrecarl 4itch roaMect tO Che vqaLirIe ca ifareqamo ed)(Z)LL)(A) -he larclfytia atficar tizamaLaf 2a saw oreawuethe ata It th ale Oladersravoded re arTtalI 3tficar

record sadreaslnijaes rgardtag amyacKoaloer CLncludi- 0 am- arae fund 3t a elcutanslJtci llCMd4) Maloe 1oLdLans are secerLl 0 the Orparicoalle1 aevcfvng hIficar ao 3f factn10 lnclt rmauc thee 7reaseetaa

(3) Maupeit anieeaa so 8- G1Iaaeeianetme aiC eligibleULTM-1fmalm near finaaing by AID under tias

cent roda strvinea if they onesampiamp of thecTtoi fo =ti pareaara l en in paz rap (d)(3)() (L) and (III)(d)(2)(Lv)belowtha clmae is ma (Ineruatial aagrlultutm lCenters anda researcb bs

And acher Lneareagiamal rooedrftco ele farblly listed as cne an nay

Asee-can AUsiacracor sucb by the Seni rbursm for Sciene and TeddsolaT arCaoidered co te ad 11S natioality fo pmupmee of this e

Any aoft argadaiam wee (I) So atgaazmd uner the law of a cameyorae

Lclde La thn authrized 160agrapaj cce andr(Mi 10 alled

se and eaMage by a Endorsing body2jority od whee adobe aare ciiaa of Canneries ar areLaudmi in the aeChalned Seaapb cade dad

(ili) aa ita Primalpal fmaihttancaary or bulle azW addicee Loaa Laaluded La the autheriz SImarapoic ccd (4) aV C-OWN04 raperatd Aa L lmapt am my besp icja an 7c mroiel oeasy tecmpeLa Ceaae Officar firmaor ocher organLzatlns

(including nmpofit arwsnciama acher chad publicadnaejamALPeiete lOr~ LaGMitugiama) areby gawts o4 which wholly atat a1014a4 theroat bulln0S~l~eI partially ownedeligible fatby AD thia gront an caucrescora ainanailn at sac

(3) Jaint vaeures A JatataasaLaplusmnri~al _~Coxmat usincarperocedIs ofaLea -neaLa eligibleLa CCOrdnCge With paragraphs (d)(2) (3)Clase or (-) at tisa

ituyLasucase af the camacructionf sourtceaf r la cadm themuarwtcaa Li S mAlliom t6Cahaeor lacorporatcm partnership may daensmed a

inegapace at the be by AID Ca be anlcal cammyRestess L apea

tn accordanem with AIDr S tagrapo 5D L eligible (7) Citizes af any camery atampa M a +-- -m--M+ a Lo e o Or rgnizd uneaheL ae Of any cojunt Or area vlaed iL ate nclud ndeCoamaLe Code 933 are ineligible far financingsuppliers at service or by AID dmcommoditiesI or 4m agent scing Ln

comecao with the supply o aervicm or at comdi eaaacae thee Gae-US ctizOeA lawfully admetedramidee La the UnLced Statea are for permanneoeligible recgarless af suchctizemship

(8) maL veacriccisaoal O

0 2razramaatocaacuclam at at ila OarFi c-tacActlplefla funds ay aae be used f p-aPie faclconstruction at engineering services from advarced deCve4lopingcaweeria e1lbl und tho Geographic Cadeatened a comect iw 941 which havecapabotlLty toLatarnioeal marktasconstruction servics ar eaginrs or a coo CN rose aau contractor

ohe sanf Caneract

at a Code 14l faroeligtaibilitytaatruccto t far day

E SATTACHMENT

Lage 1 of

1 t e tacipimt falls to d~iaae 69 elect the (ac-axn(L 13-1

e i La accwO m as witbia the timewape t

o me 218M a Tmreqa ost title vtthiabl W 5O OZ p tet5s~ sptam sn to totaLs Wta a ntmy i99at(ThidoU roa pp~ Iow at thet goetpLest O fLLU to

ae xatiedagofianedA P i te Usae) dayfi atter LearBUAE(VI SC I t t isd~ y amge41aj=

am elect withina the specuS~t tumme

A 21Ua~1O1M theim emalas La wtiek the COAIP011 ULUJ (21 Sj 0Or dliscaqty W11 - 141100wthplusmn the Woods oa ti i La

04CUrin oavetica a e Wi pa ge ~~-2baya an 7ro to e tas h C tE g t~ i~ Lt Wth ecshu-athdgLaw alL Oor a vispa seems~ pevided bonvo a

that the tLsw SpeO1tiat La PaentS swlatias La eoaTs sutet

a9to 421amp0dstas Code zoqoant Atitle 35 u to LtS teMLC at the1 wtttmi a abnoe cat Wago to title La theLa~aetoSat theU malsom tOtALS

(2) Stalect Aystloa Ad say La AIM the reelPLet asaX

4 to prctimetMet ampCesAUV todUCad mOaCTs9eCIPLOAnt cneLY~ a 4ador tdis asse

zuo ettOiUampAco ad Vogt um y La waidathe ceeatet~ decidee at

C1 rnan to par theto aanstactaSlwtLa T~o at say afflicatLO 9Ta (3) tampatici AVVLLCAton msoA

Le the ca36 to Catlogs the AMi La cetsaw la a ppoetta

csmo at a compottla at peoduct to Pracice mGone goo GOTat 4 Laemee-1 La toe case at a siampCLAe a Patet an a moaet osad at to zperato Pratmdlaq astaada3 ampA to09 a Suez CNAeLtoaOAnd n 44e21case tadet42r syems ct e dt to___________L~aDeli atLiLzed aa ________A Laweac~ln 2nOrt=itmala zans 2eraittot my LAWOr aali Coca a soea~eW

cosostaits tee to vha extedt The reeLoims to Lao PODILW sraomd a aahleteqiladd atalA lIcane thmnomat the world La

theroyslty-ttse a oetaLmsd title awe Lg i stiO to acy investing Investing to VeLcN the theIs worsmed eLacoduotta Dractice of to ILM Laviweos Vitkiad irst Actual to faiI diesid molet

sonc or rcinpien License stoaw it ay withi

icacetia time asaiftd in Gsbor ma rwslpLawe5 theLuca LaYficLan sad attlLtAces asmall to Its d ampLGauidlast

the ceepiams L~A PAXICaed Fire Amd I aa dnct crperata asttw 09atwhic toS) IalL IndLwst LaSw65-426 at the Sam scope

at section 2 3t TUoLIC the rtqxc to qwAet mSLLOwmAmdefined do themnaad bGuests Lowlae eLakqatod to so at co111tias5 9 tao coies wausaosqal

13 71C 022) and Lzieolaq otri t hejeextent the Me Loses ta ttastaLe

Ad no$ampI Smiflsa LdULIRtzattaU Me amicda to6qrsomet theActitattCatot - tim twh ampW XtWt Whe tgamdetedfortMsI saetne Wits the apptovai at to WtICMA0iOalotsdddtddILto GaLy the gsatiett DOateipsalpgd OatZiA10 t bchtWomit ampad muascatLaV Lttat Pasy atL2 3awe~emm emeagO6ocata rale espegtvek Snelil so pentaLdd-- iJi Iasos

sawd dwtia Licese my he caoes At U 13-4 ampad 13 the

1Il -th reelplISS5 asevesems a lomfitic ampWt to the exteat aedrIto tu) -oevtogit Jrqamalan at ltied by IntntonSigner dUAtiOO SorIan appLildtiO Ad to sudleat

44iVQiCtt 39 otter1 Ldttotdae at SOLC(21( at he rpaditLOa prottieb

got an asslasiYO i1640W iitod type dscttbeet ta Section to an aOiLCatdasrqampALhat~as at taa pagseant PctVtdmis ta tae Federal

soternal loved a ad atz ci2 ntsfl ague Code La ampaedampamp wtS

ia Ltiae sAd Oqewe liewminM234 (26 0S41 Salle)) ampad e2mp isL~aL

aZAAtIa 401109 Sectin 501(4139 yrwpazy 5d4o0 be coesd LZ19 3009tattt scientific or AY AyT) his License small sat SOLl at any ImaeLc roqostIOUS if tte6 7ZC qisaIULOd jdt a Seat 1009totLt that ULd at 48dOf t34 40qaaPOeien UareasLa whCS

toducatLonah 3gqanahistO applicatiaM sat coatiflaesSam atAleved ractical ACCOSi20 to tleIcqaaio ictte roCampPLs 3440titS 0atets LeeidCOenAGAGLVta say he eoaed 3ta _____________________mae ILcwnsb La ay foSta~ counltry

1nc0 AihtaPGDLLa~ Lit as50u~acaciaf at to sowt~ scilot

41A satloo0 atWlfuiod at so antiga riqnt tttlo and itd domstic SistadlisflG 3r A~lt C SAW

-to reciptent say 2tA1O lts Licaoee Sr relqo coG-trY sunOct invention subject PPication in tzat zzo 40r~d to saed faLid to saleY peactiCaL

43tas~t taraulnout Alta II a]zts sues andt taa raotoflis It in IIJa so recipteat retains

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at its inetiowftt8 Acting

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(15 a theLicensing raquiatiocd any) a 4 LLactnoA Wary

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ceaasLbLa fot pateel- amtaa o poet te~ wr~l I1AttO tognq-soIpLeat persoamOL

At a t oLtSt itn ____________________________

s6 LA tue am C ____________actionto

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1w9tina t~o 147089146 sAQsaotner VprOCCOtAS thr~qOalotIts disclosure snail also a saeaslpe ttm world LA o $40 am pUILic in at zoowsestli to antt patent

sa0 tsfnitted of puaOiiCtION tae elect LawatIs jao11t Use IOAGtlO5mau at the ooto rte

1441 2446 seemIte Or publicactaAd $o eter it

to Liatb()TOrapitatmt98etdisclaour 300oseshaitltim at lscia3urs 2 Addition

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12 30 sidctlas LAd namr koo tot voution99aott 2Id setampampn los1tOW~iflietnted

t pa mttssna~s 11S -~~

Uoloct 310aSC0to01rasot tit- a

5 JUfJO fltns and Contact

The ropLent e04l include tals clause SuitablyUod4jied to identiy too patime tn all subaqcstemts and

fancto rfqAdlds ot tite fat zpcstal JsveLoplwsal o4esear volt to ne p4efOrmed by a emaIl usilnesa fitf oa oo0Oprogt aCqaniatio Te sureociptet o contractor Small

a italn ll rigots provided (or tile teaplet La this Clause ampad the tecipteat ihaLL at a past of the consideration foe av4ding teo contract or suoqtoeat aOtain rights in he zOateactogi Or enfediipLiots aubiect Laveattoni

zaaertian 7ttlLgtion aejua1ect avestiona

bulle tocipiten 4qre to gasult on reaquest periodlo Sports Am sage fnequaciy thain ananally a tag itilisationato 4 suOect Lavetios or on effets ampasotainiaI inco atilizaton that age 4tnq sade By the recipieat Or Iti Licsmeos or assamqesa JUc epCota llJUampIcde Lafo9Irai reqiedLia status at development date at first 4oseCar sale or Ae leas oyeGlei reci ved y toe ecipi nit and iuch Other

data bad infocmation a A say ceascasoay ecigy T-e 61Lp119 poundampAAO qCee to pCovde Additional rp9orts as nAy eta aqueszed y A92 iS coun4ctio vtth any ela-ta pcoOed4iOs

indettahe my ampZD In accodance acaqrapo 1 31hiI ith progiae To the astant data of La01arutLoS IuVpLLIed 4adoc 12is seatios a to nsidered By the reelpicat its Lcesee or asatins to Ie C ~i4ld and coatideotial and L so arted

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L reference foe 1nited3t3tes dUf=r

NOtwi astandLAq ay Ocoee pcovtikoa it is clause 3e octpt4a aqres lhst AettOr LI ar Jay assLine vtll Issue to any person Be sonaimvq ctqnt a 4A a seIL any asolct LAOGeetO4 La too 72lted itaces A01555 auca eroa Aqrees that Jay products esoodytl a Sualeat iientlon Iiall as nAaufsAtntd antantIla01Y LA he IOLted States 30lTO

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eeth-t3Itiats

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1 1 age Ifuass auto a request Azz ann t9e runst to lrast tacoa Leose asa eeerainea 1hatod1i

I) JUGamphaccmaoiilecesary zocceuse he recipient of 89131404 -a 1t t4d I a I Ot alpeated to tans attain a

10 ia 4 if th9 golact Layentl in uon ald ad Jel a Zl Ve C Ctl

J9 4C 1 CSIL4 In~I4S04ampD l3l L+ 121 1 acatlAtis 36lae14teay aleviate health at

3rman aattaad ly 4c4k~at assignee Ir tosir lccssea

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7

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a

ATTACHMENP E

Page 2 of 2

(iL) liht Yean fro the date of tke escleaty

esom 3 ositaqthat Limn before cequlasoy aqeaaismmeeeaaT to obtai prtmtaet clearance atel o a c fil ALD A e4 atgrn om tal abasis oplusmnddams

Or 68 LJ ne iLid o mak saLl sat be damed coasmeqgL Sls Of a am to othet fields ad Oao A 4a first CI CCaL sle oSs ume wth compete to a peodlu atof t S Invention 8h aeno be 400d to ed toe eselvaive petiod to difgereat Snhaeegnat ptoduwS covetfed by the Laveagl

(3) TM recipienta aaLsI Bsres oyalties colleeted as 4 blieat Laveellee vth the iaet good

(4) The balame of anry ralties or iLaman earedby the eLstd t vith CrMee1 to Mahec LAkVtLoA 49ta- payment of esveasa (lieludisn peymeoen to Lav etocl Laiidental to the

mhiLtittoof Sale Infecious shaLL be auLIned gag the so4eet Of e 441rietie tenesac at ednoatgim

I euro0III~to0

cammaut the odollore1 to t14 grantat the

ofmcatq 1fllv

ths Preoaion ampWe snows

tellb e oI face

o9 luisagre+ e

IV

ATTACHMENT F

s2 Az3TG (OC01I 1314)bullUMM ( 12841T

priy itst 5 a~ licanlg wm anyrpa tic ipnt-stanis alabl wp

taining L

a~4 - e cuatee shall asmare that earollmat begins LmMdiatelyt al0 the parttcLpaats departure for the OUlted Statu s foc the purpose of partictpatinq in a aI intaq program finaned c s red by AID and that enoilment cotines Lufll foces and effect until the participant

I) Definitions returto JLID s

his or bet country of originresponsibility whichever cccrs

or is celeaMd first

fro

id oPutc ipad t h4aLais or 3 Ladiv~dual oside of his c ands at 4adci UZD space ao p

he onrta ing hoc bowe co t using

S The grtantee shaLL pcovtde each participant copy at the ampW brochure copies of which are available

lSAITat the Address indicated in section (b) above

with a from

ad

2 A participtat is ay ooo-4S individual being under this grant outside of his oc hc hoe country

App1icstion f 3andbook 10

6 If the grantee Ma andatory aawaivable health d tth rateehaa mandatory n ive health adaccident Insturance program par-Ztxcipants the costs ot

such Laucanc- will be alloable under this grant Any claim eligible under suc insurance will aot be payable undec AIDs

Participant training under rhiAs rant i to be - plan oC udec this grnt b0Motl even tbougq the ted accordinq to irjtfiCan TaLni

- anhboas

the policies ezcept to

ve been

established tn AlD Eandook the extent that specific provided in this grant with

participant La covered by the gcantees madatory namaivable health ad acCidemt Lanurane program tjqe participant dat be eroled in LLDs UAC Program Zn addition a copy of the

incurrence o the Office of raterntional -on 10 may be obtained bry submitting a

Training requet to the

1dato4r Office

LWnmtuance policy mat he forvwaded to the ampW ClaAi

a if International Training (SWII)-atLoampAnanGeve M4oet Walainqton 6C

c _ _____in_ _e____ma_

qency for 20523) 7 adicAlL coats not covered by the gcantees heslth

sevice program or mandatory n2on13 ivble health and accidant LnLCampuce program c A1D 3M Program Shall not be

ror participants trained in the United States data e sumItted by sean of the form AID 11-4 cipanc Data aimaltaneoualy with encallaent in the

CeLiMacrle undar thin grant male speci tram the grant o9ficet hA bon obtaiad

ic written approval

a nd Accident Coveraqe roqrampA (see Section (d) h lowl articipants trained tn third countries grantees shall a SampT onLy tag top white sheet of the Participant =rm and h1u copies if subsequent caenqee in the pans r sining program are sade) Copies of the panacata orm say me obtained trom the Office of nat-onal Traininq at the addrer indicated in Section (h)

ii iealtt and ccidant Coverage (3ACI Program For n 4L=112 V idLntd StACs

he Irantee snall enroll all participants training in bulliitd States in AZns C Program

L The 3AC Program enabIes lie articlpant- or the zer af sedical services to sucn-t mills for sedical costs inq ro tlioesm and accident to tie AC Claims Office

ays All easonaole and ecessary medical charges foe Id sertceas 4ot 3aervise overed by icier insurance cs see par a rapn 5 oelowi L accordance -ith tae ac oversqe estanlatied my AID ndet he 3AC 2roqram

2 The 7ranCes shall as early as possible and no san the ta-at-ton 39 travel to the 3thted States my each

--Panc nanced my A3 4ader tnis grant fill out lorm AID 4intitled articipanc bats and mail it to te seats indicated on tie 34cx Of tae firm he grantee can

s2upply if t3ese fOrmi and instructons for ompletiaq 01 -tsOffIce if ntermational raLnnq at the address Itd in section (b) aoove

te 3 nolln4nt

eqLnnrnq if ees snail e sueUMtted taLrty days

eac lew anrollment perod 7-e 4nrollent 00 Amount snail be obtained fOn the

s3 adicated a sectom 6 idve ayrent3a 4 1no made acasads payae to A0 and submitted o

Aqency or ncsrnaetonal beveloqunt Office of Ptnaactal 2vlopuent sntraa Accounting 3tvlson--aenir (FICAa)

WasnAqton zZ Oso3

a) The enroLment fie snail be accompanied my a dLco iats ie manes of te enCoilees idencical to that 7articipant Zata or-A perod of overaqa ee Amunt r3nt 1uabcr and te 73 lovernaent appropriation

as shown in - ant

hl neearo l mut ea shall me Calculated an Isis -i fined atom mer acuclinant per ceee 0 day - e enrollmen2t es4 y olot e prnraced or tractional

tf a84 -an 0 days and should over tae -irrent Aq erod or dalc unds are ltqated inder the grant

AID 1350-1 UNITED STATES INTERNATIONAL 1Cooperating Country(10-79) DEVELOPMENT COOPERATION AGENCY Reional PaAg of 3 PagePe 1 AGENCY FOR

INTERNATIONAL DEVRLOPM EN 2 PIOT No 3 [3 Orlglnalor AO-0634- -565-1317 Amendment NoPIOT PHOJECT IMPLEMENTATION 4 ProjectActlvlty No and Title

ORDERECHNICAL PVO Sector Policy amp Program DesignSERVICES 598-0634

DISTRIBUTION 5 Appropriation Symbol 16 Allotment Symbol end Charge

72-1151021-6 ILDAA85-35598-DG12 (546-65-598-00-69-51)7~~~ ~ ~ ObiainttsI Project Assistance Completion OntoIRAdm voReservation IN I0 Y rC3 Implementing Document(Mo )

9Authorliecd Agent 10This PIOTr isIn full COnformnance with PROACI-

AI DW INIA Doe I I Type of Action and Governing AID Handbook Ii lb ContractGrantPASARSSA

Refarence Number (if this Is an r-AID Contract C3) PASAIRSA 03 AID Grant C3 Other Amendment)(N 14) INS 12) (Ne 1) NA

12 Estimated Financing (A detailed budget In support of column (2) Isattached as attachment no (1) Previous Total (2) Increase (3)Decrease (4) Total to Date

A DollarsMaximum $25000 $45000AID $70000

Financing B USOwned

Local Currency

13 Misnion 14amp Instructions to AuthorIzed Agent11farevncm

na 05864 SERCM is requested to amend a grant with Planning Assistance Inc (PAI)2885 for $45000 in accordance with the attached Budget and Scope of Work

Attachments 1 Budget 2 Scope of Work

14b Address of Voucher Paying Office

15 Clearances-Include typed name office symbol telephone number and dat for all clertances A The project officer certifiesthat the specifications Phone No a The statement of work lieWithin the purviewInthe statement of work are technihcaly adequate 6-2-7926 Date

of the Initiating and approved agonctrqgramsLACDPSD Paul Magui Date LACDPSD -k-s

Date DFunds for the servilces requetted are available

LACDPSD Roy Patterson top Date

16 For the cooprating country The termsand conditions aet forth herein 17 For the Agency for International Devolopment arsheoey agreed to

Tide ___ ____Signature Jhn Oleson Date _ -_ T a IW (D)Irector LACDP

f-i

AID 1350-1 UNITED STATES INTERNATIONAL 1Cooperating Country(10-79) DEVELOPMENT COOPERATION AGENCY Reional PaAg of 3 PagePe 1 AGENCY FOR

INTERNATIONAL DEVRLOPM EN 2 PIOT No 3 [3 Orlglnalor AO-0634- -565-1317 Amendment NoPIOT PHOJECT IMPLEMENTATION 4 ProjectActlvlty No and Title

ORDERECHNICAL PVO Sector Policy amp Program DesignSERVICES 598-0634

DISTRIBUTION 5 Appropriation Symbol 16 Allotment Symbol end Charge

72-1151021-6 ILDAA85-35598-DG12 (546-65-598-00-69-51)7~~~ ~ ~ ObiainttsI Project Assistance Completion OntoIRAdm voReservation IN I0 Y rC3 Implementing Document(Mo )

9Authorliecd Agent 10This PIOTr isIn full COnformnance with PROACI-

AI DW INIA Doe I I Type of Action and Governing AID Handbook Ii lb ContractGrantPASARSSA

Refarence Number (if this Is an r-AID Contract C3) PASAIRSA 03 AID Grant C3 Other Amendment)(N 14) INS 12) (Ne 1) NA

12 Estimated Financing (A detailed budget In support of column (2) Isattached as attachment no (1) Previous Total (2) Increase (3)Decrease (4) Total to Date

A DollarsMaximum $25000 $45000AID $70000

Financing B USOwned

Local Currency

13 Misnion 14amp Instructions to AuthorIzed Agent11farevncm

na 05864 SERCM is requested to amend a grant with Planning Assistance Inc (PAI)2885 for $45000 in accordance with the attached Budget and Scope of Work

Attachments 1 Budget 2 Scope of Work

14b Address of Voucher Paying Office

15 Clearances-Include typed name office symbol telephone number and dat for all clertances A The project officer certifiesthat the specifications Phone No a The statement of work lieWithin the purviewInthe statement of work are technihcaly adequate 6-2-7926 Date

of the Initiating and approved agonctrqgramsLACDPSD Paul Magui Date LACDPSD -k-s

Date DFunds for the servilces requetted are available

LACDPSD Roy Patterson top Date

16 For the cooprating country The termsand conditions aet forth herein 17 For the Agency for International Devolopment arsheoey agreed to

Tide ___ ____Signature Jhn Oleson Date _ -_ T a IW (D)Irector LACDP

f-i