3 guidelines for effective presentations

7/30/2019 3 Guidelines for Effective Presentations

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PRESENTATION

by budi astuti



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Effective PresentationHow To Make Effective Presentations and What

Makes an Audience Listen Analyze Your Audience

Set Your Goal and Keep It Before You

Do Your Homework

Confidence is the Key

Plan the Parts of Your Presentation Plan Your Format and Delivery



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Making a Powerful First Impression

How To Present with Passion

Keep Your Audience's Attention Manage Expectations

Do More than Lecture

Using Videos



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creating and giving presentations -step by step summary

define purpose

gather content and presentation ideas

structure the subject matter

develop how to present it

prepare presentation

practice

plan, experience, control the environment

'dress rehearsal' if warranted



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6 ways to an Effective Presentation

Create a strategy and use it to inform your

structure

Respect the medium Focus on the introduction and conclusion

Polish delivery

Use visual aids effectively

Prepare for questions



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Aspects of an Effective Presentation

Purpose, audience,

credibility, context,

direct/indirect structure

Delivery

Tone, fluency,

confidence, movement,

eye contact

Strategy/structure

Handling Q&A Designing visual aids

Plan, listen, answer,summarise

Uncluttered, purposeful,well titled, consistent



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Organizing ideas

Study the guidance of thesis writing,introduction to presentation, etc.

Support your main ideas:

– Explain the topic, information, or ideas – Compare and contrasts trends

– Illustrate information in easy-to-understandcharts, graphs, etc.

– Give specific examples to add meaning

– Give specific statistics

– Quote opinions and conclusions of others

– State similar ideas in different words



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Handling questions and answers

Before: – Plan, anticipate, and rehearse

– Set rules about timing (during or after)

During: – Listen, clarify, and buy time before you answer

– Answer honestly and empathetically

– Reinforce your message

After:

– Summarise main point--don’t end on last answer



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Creating visual aids: Functions

Clarify structure

Emphasise important ideas

Illustrate relationships or objects visually

Enhance and maintain interest



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Effectively designed visual aids are…

Effective Visual Aids

Consistent

Clear and

uncluttered Appropriately

titled

Purposeful in

using colours and

effects



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Too much text clutters visual

MAJOR WEAKNESSES IN THE CURRENT ORGANISATION

Stocks and Bond’s present management structure has several important deficiencies

that should be corrected in any substantial realignment of responsibilities.

There is no single recognised head of the firm such as a Management Committee,

CEO, COO, CFO, etc.

We have observed that there are no clearly defined lines of authority andresponsibility for major activities or geographical locations.

It is possible that a real conflict exists between the production department and theadministration (e.g., who determines forecasts?)

Inadequate “thinking through” of how much autonomy should be granted toregions (or branches) in various phases of the firm’s activities – and what authorityin each will be exercised by Corporate Headquarters.

We will discuss each of these in the following chapters.



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Concise slides work better

The Organisation has Several Weaknesses

• No single recognised head of firm

• No clear authority and responsibility

• Conflict between production and administration

• Tension between regional autonomy and corporateauthority



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Use a consistent and unclutteredtemplate

Many standard templates are messy and

inappropriate

Simple and clear works best

Use a sharp colour contrast

– Computer projection: Consider white or yellow

against blue

– Transparencies: Consider dark against no

background

Test hand-outs for note taking



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Choose appropriate mediumfor visual aids

Flip charts

Overhead transparencies

Computer projection (PowerPoint slide

shows)

Slides

Video



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Developing your visual aids

Other means, such as: computer graphics,charts, overhead transparencies, slidesand films can improve the effectiveness of

your presentation, written reports orhandout for the audience.



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Using visual aids

Check equipment and room in advance

Have alternatives in case of equipment

failure Avoid blocking audience’s view

Interact with visuals effectively

Look at your audience, not the screen

State transitions out loud



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HANDLING QUESTIONS INPRESENTATIONS

What are the advantages of takingquestions during the presentation? Afterthe presentation?

Suggest some ways of dealing withquestions you cannot answer immediately

How would you respond to difficultquestions?

How would you deal unfair questions?



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Remember...

You are the presentation--the visuals are not.



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Visual Aids Exercise

Objective: To practice creating chartswith message titles from raw data

Procedure:

– Work in your teams – Examine data and choose an audience and

purpose

– Create 2 different charts (with message titles) – Prepare 2-minute presentation around charts

Timing: 15 minutes to prepare charts

3 guidelines for effective presentations

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