25th august, 2009dialogue structure and division of labour1 dpg induction seminar, 25 august 2008...

25th August, 2009 Dialogue Structure and Division of Labour 1

Dialogue Structure and Division of Labour

DPG Induction Seminar, 25 August 2008

Presentation by the MOFEA Dar -Es Salaam, Tanzania


Outline Introduction Dialogue Structure DoL Objectives Lead DPs Active DPs Delegating DPs Overall Principles of selection of lead DPs Challenges of current DP DoL Way Forward

Introduction

Effective, high quality and regular dialogue between the Government, Development Partners and domestic stakeholders is crucial for our successful co-operation towards achieving national development, growth and poverty reduction goals.

Challenges on Previous Dialogue Structure Existence of overlapping agendas, schedules of meeting and

memberships without clear selection criteria as well as weak or unclear interlinkages.

There were high transaction costs as well as insufficient quality and ineffective dialogue arrangements and their expected outputs. For example, MDAs engage in sector dialogue with DPs and at the same time are direct members in PER CWGs, representing their own Ministries rather than the sector at cluster level.

There were no linkages of three processes (PER,MKUKUTA &GBS) in terms of providing inputs to budget guideline.

Duplications of activities Structures for national dialogue throughout the year were in

place for the PER process, but were missing MKUKUTA process in terms of policy dialogue on MKUKUTA implementation. The only multi-stakeholder forum for this purpose was the MKUKUTA Annual Review/Poverty Policy Week.

7. Old Dialogue Structure

The previous dialogue structure between Government, Development Partners and non-

state actors at sector, cluster and national level

PER Main Working Group

PER CWG 1 PER CWG 2

PER CWG 3

PER Macro Group

Thematic AreaSector

MDA MDA DP

DP

DPs

DP

Non-state actors

PER CWG 4

GBS Annual Review

MKUKUTA / Poverty Policy Week

PER Consultative Meeting

GBS TWG 1 GBS TWG 2

GBS CWG 3

GBS CWG 5

GBS TWG 4

GBS TWG 6DP

MDAs

MDA MDA

MDAs

Non-state actors

DPs

Non-state actors GBS DP

GBS DP

MDA

MDA DP

Non-state actors

MDA

New Dialogue structure


MKUKUTA-PER Main Working Group

MKUKUTA-PER CWG 1

MKUKUTA-PER CWG 2

MKUKUTA-PER CWG 3

MKUKUTA-PER Macro Group

Sector A Sector B Thematic Area A

Sector C Sector DThematic Area B

Thematic Area C

MDA MDA

MDA

DPDP

DP

Non-state actors

Sector/thematic area lead MDAs & lead DPs



CWG 1 lead MDA & lead DP



Macro Group lead MDA & lead DP

(lead) (lead)

JOINT COORDINATION GROUP Dialogue Structure

New Dialogue Structure has the following key features: The New Dialogue structure integrates all existing processes

(MKUKUTA, PER, JAST and GBS), and combining dialogue on policy and budgetary/expenditure issues, in order to reduce overlaps and transaction costs.

Dialogue structure has four levels:a. Sectors/thematic areas where MDAs (and active DPs) are direct

members, whereby a distinction is made between internal Government dialogue and dialogue between the Government, DPs and non-state actors.

b. Cluster Working Groups (CWGs) corresponding to the three MKUKUTA clusters: (1) Growth and Income Poverty Reduction; (2) Improvement of Quality of Life and Social Well-Being; and (3) Governance and Accountability, where sectors/thematic areas are represented, as well as a MKUKUTA-PER Macro and Public Financial Management Group

New Dialogue Structure has the following key features:

c. MKUKUTA-PER Main Working Group where CWGs and the MKUKUTA-PER Macro and PFM Group are represented.

d. Joint coordination group- the Joint Government – DPs Coordination Group (JCG) would be the highest level coordination structure, serving as a forum for dialogue in the coordination of development assistance, the harmonization and alignment of Development Partners’ programmes, projects, and budget support in support of the implementation of MKUKUTA .

New Dialogue Structure has the following key features:

Sectors/thematic areas and CWGs have a lead and deputy lead MDA (and lead DP), which represent other members in dialogue at the next higher level:

The sector/thematic area lead and deputy lead MDA – together with lead DP – represent the sector/thematic area at cluster level, but can still be accompanied by sector experts if the need arises

The CWG lead and deputy lead MDA – together with the cluster lead DP – represent the CWG in the MKUKUTA-PER Main Working Group, but may be accompanied by technical experts from sectors/clusters if the need arises.

Annual Review consultative meetings will take place at sector/thematic area and national (MKUKUTA-PER and GBS) levels.


Objectives of Division of Labour To strengthen government ownership and leadership

To reduce transaction costs for both the Government and Development Partners and enhance aid effectiveness by reducing duplications and enhancing complementarities.


1. LEAD Development Partner Definition A Lead DP is the one that leads all DPs in any classified

sector or thematic area, and is the focal contact point in dialogue between the Government and DPs in that sector/thematic area

Tasks Spokesperson for and coordinator of all active DPs in

dialogue with Government in the given sector / thematic area

Forges consensus among DPs on policy priorities before engaging in dialogue with the Government, and reports divergent views between DPs in case consensus cannot be reached

Coordinates analytical work among DPs within the sector and contributes analytical capacity together with other active partners to undertake sector work in line with the government requirements and priorities


1. LEAD Development Partner cont.Tasks Facilitate the sector / thematic working group as a whole

to review individual strategies of DPs in the sector / thematic area to ensure consistency with national priorities and the JAST

Ensures adequate human resource, institutional and financial capacity of its own to take forward this task

Ensures that CVs of its own key technical staff are circulated and agreed with Government and other DPs, to ensure suitable support as lead

Ensures an adequate and functional Secretariat to act as record keeper and information provider for the DP Working Group, using the DPG website to the largest extent possible as a means to share information


1. LEAD Development Partner cont.

Tasks Commits to the lead role for an agreed period of at

least one year, whether through a Troika system or other agreed arrangements

Manages a professional handover to its successor as lead

Ensures that Ministerial or official visits to Tanzania by DPs are better coordinated through the lead serving as a focal point for incoming visits, avoiding “back door” bilateral meetings inconsistent with JAST


2. ACTIVE Development PartnerDefinition Active DP is the one that is selected to engage in dialogue

and other development issues with the Government in a particular sector or thematic area

Should be among the GBS DPs or provide financial or technical support to the sector / thematic area

Tasks Participates actively in policy dialogue with the lead and

other active partners Engages in dialogue with the Government at sector

meetings, reviews etc. and may lead on specific sub-sector / sub-theme discussions as agreed with the lead

Contributes analytical capacity to undertake sector work in line with government requirements and priorities


2. ACTIVE Development Partner, cont.Tasks Ensures adequate human and institutional capacity of its own to

take forward this task Acts on behalf of the lead during the latter’s absence Can manage policy dialogue or funding arrangements on behalf

of delegated DPs if this has been agreed bilaterally Ensures that Ministerial or official visits to Tanzania by DPs are

coordinated through liaison with the lead as a focal point, avoiding “back door” bilateral meetings inconsistent with JAST

Writes and circulates a brief record to other DPs of such Ministerial or official visits

Informs the Government and other DPs on delegated cooperation arrangements between itself and delegating DPs.


3. DELEGATING Development PartnerDefinition Delegating DP is the one that does not engage in

direct dialogue with Government on sector issues, but can engage in policy dialogue or funding arrangements through an active DP

Tasks Is free to attend DPG WG meetings and can

continue to voice policy concerns in the DPG WG meetings

Tracks developments through the DPG Secretariat, annual sector reviews or an active partner


3. DELEGATING Development Partner , cont.

Tasks Continues to support existing projects, but over time is

expected to shift to GBS or to new Government-led funding arrangements managed by active partners

Can participate in major consultations, e.g. annual sector reviews

Ensures that Ministerial or official visits to Tanzania are coordinated through the lead, avoiding “back door” bilateral meetings inconsistent with JAST; writes and circulates a brief record to the lead DP of such Ministerial or official visits

Overall principles of the selection of lead DPs

Selection of lead DPs will be proposed by Development Partners and the Government will approve proposals based on comparative advantage and selection criteria stated in the JAST

DPs are requested to continue supporting and respecting the coordination structures within Government by implementing effectively DoL among DPs in line with the Government Structures



Major Challenges on implementation of Division of Labour

Slow pace of implementation of the DoL by both the Government and DPs in some sectors and thematic areas

DPs capacity constraints to engage in dialogue in some sectors and thematic areas

How to integrate Division of Labour within the budget and MTEF, as a tool for prioritization, and DoL as a process of negotiating ultimate composition of aid.


The way Forward

The government should take lead to arrange Development Partners in the Sectors based on DPs comparative advantage and government priorities.

Re-negotiation of the DP engagement to be done in the context of budget/MTEF process (through sector working group dialogue in the new Dialogue Structure) as well as the DP programming framework ( CAS)


THANK YOU

25th august, 2009dialogue structure and division of labour1 dpg induction seminar, 25 august 2008...

Documents

national dialogue

sector dialogue

regular dialogue

lead mda lead dpcwg

terms of policy dialogue

gbs cwg

mkukuta gbs

internal government