233411160 sap global trade services gts compliance management best pratice configuration guide

5/21/2018 233411160 Sap Global Trade Services Gts Compliance Management Best Pratice Configuration Guide

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V1.470

July 2004

English

H42: Configuration Global

Trade Services -Compliance Management

SAP AGNeurottstr. 1669190 WalldorfGermany

Building Block Configuration Guide


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SAP Best Practices H42 Global Trade Services Compliance Mgmnt: Configuration Guide

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Copyright

Copyright 2004 SAP AG. All rights reserved.

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Icons

Icon Meaning

Caution

Example

Note or Tip

Recommendation

Syntax

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names,program names, transaction codes, table names, and individual key

words of a programming language, when surrounded by body text, forexample, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or theENTERkey.

Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.

Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.


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ContentsCompliance Management: Configuration Guide ............................................................................. 61 Purpose .................................................................................................................................... 62 Preparation ............................................................................................................................... 6

2.1 Prerequisites .................................................................................................................. 63 Configuration ............................................................................................................................ 6

3.1 Prerequisites in SAP R/3................................................................................................ 73.1.1 Defining Sales Document Type in SAP R/3............................................................... 73.1.2 Defining Item Category in SAP R/3 ........................................................................... 73.1.3 Assigning Item Categories in SAP R/3 ...................................................................... 83.1.4 Implementing SAP Notes ........................................................................................... 8

3.2 System Communication ................................................................................................. 93.2.1 Maintaining RFC Destinations for RFC Calls............................................................. 9

3.3 Maintaining RFC Destinations for Method Calls .......................................................... 103.4 Maintaining the ALE Distribution Model ....................................................................... 103.5 Activating Change Pointers .......................................................................................... 11

3.5.1 Defining the Logical System of SAP Global Trade Services (SAP GTS) ................ 12 3.6 Assigning the Logical System ...................................................................................... 133.7 Defining the Target System for RFCs .......................................................................... 133.8 Maintaining RFC Destinations for Method Calls .......................................................... 143.9 Defining Logical System Groups .................................................................................. 143.10 Assigning Logical Systems to a Group of Logical Systems ......................................... 153.11 Maintaining Time Zones ............................................................................................... 153.12 Transferring Documents to SAP Global Trade Services in SAP R/3 ........................... 163.13 General Settings in GTSNumber Ranges ................................................................ 17

3.13.1 Defining Number Ranges for Business Partners ..................................................... 173.13.2 Defining Number Ranges for Product Masters ........................................................ 183.13.3 Defining Number Ranges for Customs Documents ................................................. 193.13.4 Defining Number Ranges for EDI Messages ........................................................... 19

3.14 General Settings in GTSOrganizational Structure ................................................... 203.14.1 Defining Foreign Trade Organizations ..................................................................... 203.14.2 Assigning Company Codes ..................................................................................... 213.14.3 Defining Legal Units ................................................................................................. 233.14.4 Assigning Plants ...................................................................................................... 23

3.15 General Settings in GTSLegal Regulations ............................................................. 263.15.1 Defining Legal Regulations ...................................................................................... 263.15.2 Defining Procedure for Determining Active Legal Regulations ............................... 283.15.3 Activating Legal Regulations ................................................................................... 303.15.4 Defining Groups for Value and Quantity Depreciation of Licenses ......................... 30

3.16 Compliance ManagementGeneral Settings ............................................................. 313.16.1 Defining Document Types ....................................................................................... 313.16.2 Assigning Document Types ..................................................................................... 323.16.3 Defining Customs Item Categories .......................................................................... 343.16.4 Assigning Item Categories ....................................................................................... 35


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3.16.5 Defining Partner Functions ...................................................................................... 363.16.6 Grouping Partner Functions ..................................................................................... 383.16.7 Assigning Partner Functions .................................................................................... 40

3.17 Compliance ManagementLicense Determination Service ....................................... 433.17.1 Activating Document Type ....................................................................................... 433.17.2 Activating Item Category .......................................................................................... 433.17.3 Activating Legal Regulations ................................................................................... 453.17.4 Defining Numbering Scheme of Export Lists ........................................................... 453.17.5 Assigning Numbering Scheme of Export List for License Maintenance .................. 463.17.6 Assigning Numbering Scheme for License Determination ...................................... 473.17.7 Defining Control Procedures for Text Comparison - Export .................................... 473.17.8 Assigning Control Procedure for Text Comparison to Export Lists ......................... 493.17.9 Assigning Determination Procedure to Determine Active Legal Regulations.......... 503.17.10 Defining Determination Scheme to Automatically Determine License Types ..... 503.17.11 Defining Control Settings for License Determination .......................................... 513.17.12 Defining License Types ....................................................................................... 53

3.18 Compliance ManagementEmbargo Check Service ................................................. 553.18.1 Activating Document Type ....................................................................................... 553.18.2 Activating Item Categories ....................................................................................... 563.18.3 Activating Legal Regulations ................................................................................... 563.18.4 Assigning Determination Procedure to Determine Active Legal Regulations.......... 573.18.5 Activating the Embargo Service Control .................................................................. 57

3.19 Compliance ManagementSanctioned Party List Screening ..................................... 583.19.1 Activating Business Partner at Business Partner Role Level .................................. 583.19.2 Activating Document Type ....................................................................................... 593.19.3 Activating Item Category .......................................................................................... 603.19.4 Activating Legal Regulations ................................................................................... 613.19.5 Assigning Determination Procedure to Determine Active Legal Regulations.......... 613.19.6 Defining Control Procedure for Address Comparison ............................................. 623.19.7 Control Sanctioned Party List Screening ................................................................. 64

4 Additional Settings .................................................................................................................. 664.1 Checking Units of Measurement in GTS ...................................................................... 664.2 Define Transportation Zone for Customer in Liberia .................................................... 66


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Compliance Management: Configuration Guide

1 PurposeThis configuration guide provides the information you need to set up the configuration of this

building block manually.

2 Preparation

2.1 PrerequisitesThe following building blocks form the basis for all mySAP All-in-One High Tech and IndustrialMachinery and Componentssolutions. You only have to install these building blocks once.

Building Blocks Comments

Baseline Building Blocks (Layer 0)

B32 - Best Practices R/3 Installation

J02 - Organizational Structure

B29 - Financial Accounting

B30 - Cost/Profit Center Accounting

J05 - Material Management

J04 - Sales and Distribution

Baseline Building Blocks (Layer 1)

J06 - Production Planning & Control

J07 - Quality Management

J18 - Product Cost Planning

J19 - Batch Management

J20 - Cost Object Controlling - Make-to-Order SP

J21 - Cost Object Controlling - Make-to-Stock

For details on how to install an individual building block, refer to the relevant building block

installation documentation.

3 Configuration

SAP Best Practices for High Tech GTS was set up in two independent clients: Oneclient represents in this case the feeder system for Master Data and Sales Order


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Processing, the other client represents the SAP Global Trade Services system whereCompliance Management is processed.

All steps described in this configuration guide have to be performed in the SAP GTSsystem (or client) except for the necessary settings for transferring documents toGTS and SD settings like creating order type, delivery type, item category etc.

3.1 Prerequisites in SAP R/3

3.1.1 Defining Sales Document Type in SAP R/3

UseBefore you can call the Legal ControlExport, Legal ControlImport, Sanctioned Party ListScreening services, Transit Procedure Service, or Customs Processing Service, you have totransfer the document data to SAP Global Trade Services (SAP GTS). You need to specify whichdocument types of a specific application level you want to transfer from the backend system toSAP GTS so that the relevant customs documents can be created. We create an own salesdocument type for our scenarios.

Procedure1. Access the activity using one of the following navigation options:

Transaction Code VOV8

IMG Menu Customizing Sales and Distribution Sales Sales

documents Sales document header Define salesdocument type

2. On the Change View Maintain sales order types: Overviewscreen, select sales orderdocument type OR and choose Copy as and copy it also for copying control:

Field name Description R/O/C User action and values NoteSalesdocument type

YOR

Description Standard order (GTS)

3. Confirm the dialog box and save your entries.

3.1.2 Defining Item Category in SAP R/3

UseTo control which services the system executes for the customs document, you define the

customs item categories involved in the services.We create an own item category for our scenarios.


Transaction Code SPRO


documents Sales document item Define item categories


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2. On the Change View Maintain item categories: Overviewscreen, select item category TAN,and choose Copy as and copy it also for copying control:

Field name Description R/O/C User action and values Note

Salesdocument type

YTAN

Description Standard item (GTS)

3. Confirm the dialog box.

4. Save your entries.

3.1.3 Assigning Item Categories in SAP R/3

UseYou can specify which item categories the system proposes during document processing for eachsales document type and item category group.




documents Sales document item Assign item categories

2. On the Change View Item category assignment: Overviewscreen, select sales documenttypeYOR, item category groupNORM, usage blank and replace default item categoryTANwithYTAN:


Salesdocument type

YOR

Item categorygroup

NORM

Usage

Item categoryon higher level

Default itemcategory

YTAN Replace TAN


3.1.4 Implementing SAP Notes

UseThe following SAP Notes need to be implemented for GTS 2.0 Support Package 3.

ProcedureImplement the following SAP Notes:


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Note 701502 and 696315 for R/3.

Note 706746 and 702749 for GTS.

Note 579357 for R/3, Area: SD sales order processing.

Note 692401 for GTS, Performance improvement during document transfer

Note 717048 for GTS, Subsequent note for 692401

Note 722431 for GTS: Missing logs during the business partner transfer

Copying routine 101 should be copied to routine 901 using transaction VOFM. Youfind the corresponding source code enhancements for program RV50B901 in thecorrection instructions in the note.

Note 633966 for R/3: Short dump in Transaction BP

3.2 System Communication

PrerequisitesThe logical system in R/3 is defined and has been asssigned to your client.

3.2.1 Maintaining RFC Destinations for RFC Calls

UseTo enable the communication between two systems or more, you establish a technicalconnection between themin this case, a connection between your backend system and SAPGlobal Trade Services(SAP GTS). You create a system connection by maintaining RemoteFunction Call (RFC) destinations for RFC calls.

PrerequisitesYou have created an RFC user in SAP GTS.

Procedure1. Access the activity using the following navigation option:

SAP R/3: GTS Menu Basic Settings Maintain RFC Destinations for RFC Calls

Transaction Code /N/SAPSLL/MENU_LEGALR3 ...

2. Create a new SAP R/3 connection (connection type 3, R/3 Connection).

3. Enter the name of the target logical system (in this case SAPGTS) as the name of the RFCdestination.

4. Specify the IP address of SAPGTS.

5. Specify the RFC user, client and password to be used for logging on to SAPGTSwith RFCcalls.

6. Use the functions Remote Logonand Test Connectionsto test the connection.

If the name of your SAPGTSlogical system is JDVCLNT100, you need to specifythe RFC destination JDVCLNT100, the connection type 3, the IP address, and theRFC user USERRFC with the appropriate password in client 100.


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3.3 Maintaining RFC Destinations for Method Calls

UseTo define the standard connection for method calls, you assign the Remote Function Call (RFC)destination you defined in the preceding step for SAPGlobal Trade Services (SAP GTS) as the

standard Business Application Programming Interface (BAPI) destination for the SAPGTSlogicalsystem.


SAP R/3: GTS Menu Basic Settings Maintain RFC Destinations for Method Calls

Transaction Code /N/SAPSLL/MENU_LEGALR3

...

2. Assign the previously defined RFC destination as standard BAPI destinationfor SAP GTSlogical system.

If your SAPGTSlogical system and the RFC destination you defined both have thevalue JDVCLNT100, do the following assignments:

Backend System: JDLCLNT900

SAP GTS: JDVCLNT100

Standard RFC Destination for BAPI Calls: JDVCLNT100

3.4 Maintaining the ALE Distribution Model

UseApplication Link Enabling (ALE) technology ensures distributed but integrated application

communication. To regulate the data flow between your backend system and SAPGlobal TradeServices (SAP GTS), you need to maintain an ALE distribution model. If you need to create anew distribution model, you assign an object or interface, together with its method, to the logicalsystems of both the backend system and SAP GTS.


SAP R/3: GTS Menu Basic Settings Maintain ALE Distribution Model


2. Choose the Create Model Viewfunction to create a new distribution model.Short text Global Trade Services. Technical name SLL-LEG.

3. Choose theAdd BAPIfunction.

4. Enter the name of your backend system (sender).

5. Enter the name of SAPGTS(recipient).

6. Assign CustomsDocumentIFas the object/interface.

7. Assign SynchronizeIfR3as the method.


Example


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You create a new distribution model called SLL-LEG. Within this distribution model, you assignthe object or interface CustomsDocumentIF,the method SynchronizeIfR3to the sender systemJDLCLNT900 (backend system) and the recipient system JDVCLNT100 (SAP GTS).

3.5 Activating Change Pointers

UseCustomer master data, vendor master data, and material master data has to be transferred fromthe backend system to SAPGlobal Trade Services(SAP GTS). This master data is uploadedinitially, however, if any changes are made to the master data records in the backend system, thischanges have to be recorded in SAPGTS.

Changes to master data records are written automatically to a change pointer table in thebackend system. However, not all the fields containing changes in the tables are of relevance toSAP GTSprocesses. To avoid unnecessary data transfers, you need to select the fields youspecifically require to be included in the change pointer table in your backend system.

Once you activate the ALE change pointers in the backend system, this system automaticallydistributes the changed data (customers, vendors, materials).

Reduced message types ensure from a SAP GTSpoint of view that only the fields relevant toSAP GTSand changed in the backend system are transferred in a batch job to SAP GTS.

Procedure1. First, activate change pointers globally:

a) Access the activity using the following navigation option:

SAP R/3: GTS Menu Basic Settings Activate Change Pointers Globally


b) Select Change pointers activatedgenerally.

c) Save your entries.

2. Maintain the IDoc reductionfor change pointers for SAP GTSmessage types:

a) Access the activity using one of the following navigation options:

SAP R/3: GTS Menu Basic Settings Activate Change Pointers for ReducedMessages

Transaction Code BD53 ...

b) Create the following reduced message types:

/SAPSLL/DEBMAS_SLL (for customer master data)

/SAPSLL/CREMAS_SLL (for vendor master data)

/SAPSLL/MATMAS_SLL (for material master data)

Confirm the warning is not in valid name range.

3. In the dialog box, assign the message type reference:

DEBMAS

CREMAS

MATMAS

4. In the next dialog box, enter the description:

Customer master data


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Vendor master data

Material master data


6. Confirm the dialog box.

7. Maintain the SAP GTSprocessing routinefor distributing changed data.

a) Go to the V_TBDME view using the transaction SM30.b) Choose /SAPSLL/DEBMAS_SLL, /SAPSLL/CREMAS_SLL, /SAPSLL/MATMAS_SLL.

c) Choose Details.

d) Change the function modules to /SAPSLL/DEBMAS_DISTRIBUTE_R3,/SAPSLL/CREMAS_DISTRIBUTE_R3, /SAPSLL/MATMAS_DISTRIBUTE_R3.

8. Activate change pointers for message types:


SAP R/3: GTS Menu Basic Settings Activate Change Pointers for Message Types


b) Choose New entries.

c) Enter/SAPSLL/DEBMAS_SLL

/SAPSLL/CREMAS_SLL

/SAPSLL/MATMAS_SLL

and activate them.

d) Confirm the warning and save your entries.

9. Activate change pointers for reduced messages:


SAP R/3: GTS Menu Basic Settings Activate Change Pointers for ReducedMessages

Transaction Code /N/SAPSLL/MENU_LEGALR3

b) Enter

/SAPSLL/DEBMAS_SLL

/SAPSLL/CREMAS_SLL

/SAPSLL/MATMAS_SLL

and chooseActivate change pointers.

3.5.1 Defining the Logical System of SAP Global Trade Services(SAP GTS)

UseTo set up communication between the backend system and SAP GTS, you define the logicalsystem of your backend system and the logical system of SAP GTS.



IMG in GTS SAP Global Trade ServicesSystem Communication


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System Connection to Feeder SystemDefine LogicalSystem

...

2. Enter the name of the logical system using the standard naming convention:CLNT.

If your backend system runs in client 900 of the JDL system, and SAP GTSruns inclient 100 of the JDV system, define the logical systems for them as follows:

Backend system: JDLCLNT900

SAP GTS: JDVCLNT100

3.6 Assigning the Logical System

UseTo set up communication between SAP Global Trade Services (SAP GTS) and your backendsystem, you assign the logical system of SAP GTSto its own client.




System Connection to Feeder SystemAssign LogicalSystem

...

2. Assign the logical system of your GTS system to its own client. If there is no suitable clientavailable, create one.

If your SAP GTSruns in client 100 of the JDV system, assign the logical systemJDVCLNT100 to client 100.

3.7 Defining the Target System for RFCs

UseTo set up a technical connection between SAP Global Trade Services (SAP GTS) and yourbackend system, you define the target system for RFCs.

PrerequisitesYou have created an RFC user in the backend system.


SAP GTS Menu System Communication/Workflow Maintain Target Systemfor RFC Calls

Transaction Code /N/SAPSLL/MENU_LEGAL ...

2. Create a new SAP R/3 connection (connection type 3, R/3 Connection).


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3. Enter the name of the target logical system (in this case the logical system of the backendsystem) as the name of the RFC destination.

4. Specify the IP address of the backend system.

5. Specify the RFC user, client and password to be used for logging on to the backend systemwith RFC calls.

6. Use the Remote Logonand Test Connectionsfunctions to test the connection.

If the name of your backend systems logical system is JDLCLNT900, you need tospecify the RFC destination JDLCLNT900, the connection type 3, the IP address,and the RFC user USERRFC with the appropriate password in client 900.

3.8 Maintaining RFC Destinations for Method Calls

UseTo define the standard connection for method calls, you assign the RFC destination you definedin the preceding step for the backend system as the standard BAPI destination for the logicalsystem of the backend system.


SAP: GTS Menu System Communication/Workflow Maintain RFC Destinations

Transaction Code /N/SAPSLL/MENU_LEGAL ...

2. Assign the previously defined RFC destination as a standard BAPI destination for the logicalsystem of the backend system.

If the logical system of your backend system and the RFC destination you definedboth have the value JDLCLNT900, make the following assignments:

SAP GTS: JDVCLNT100

Backend system: JDLCLNT900

Standard RFC destination for BAPI calls: JDLCLNT900


3.9 Defining Logical System Groups

UseIf you want to connect several backend systems with matching or partly matching characteristicsto SAP Global Trade Services (SAP GTS), you can group the backend systems into logicalsystem groups.




LogicalSystem Group Define LogicalSystem Group ...


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2. Enter the names of the logical system groups you want to group and save your entries.

3.10 Assigning Logical Systems to a Group of LogicalSystems

UseYou assign logical systems that have matching or partly matching characteristics to one logicalsystem group. These characteristics include the following: identical/matching material numbers,customer numbers, vendor numbers, company codes, plants and storage locations.

Even if you only want to connect one backend system to SAP GTS, you still have todefine a logical system group for this single backend system.

PrerequisitesYou can only group several logical systems into a logical system group if each master data record

is unique across allbackend systems.

The material numbers, customer numbers and vendor numbers that you assignmust be unique across all systems.




LogicalSystem Group Assign LogicalSystem to a Group ofLogical Systems

...

2. Assign the logical system group to the logical systems you want to include.

ExampleIf your master data is maintained centrally using a specially designated master data server, all ofthe systems involved can be grouped into a single logical system group.

3.11 Maintaining Time Zones

Use

In SAP Global Trade Services (SAP GTS), the system time zone determines all time-dependentdata, such as sanctioned party list (SPL) master records, customs records, determination data,and time stamps in documents.

Therefore, when you set up your system, one of the first steps must be checking or selecting thesystem time zone.

We strongly recommend not to change the system time zone after entering theapplication data, since this will lead to major data inconsistencies.


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In this activity, you configure the following settings for the time zones:

System time zone

Standard time zone for users

System time zone

The system time zone is comparable to the time zone of your operating system. It applies to allclients. If you change the system time zone in one client, the new value is automatically copied toall other clients.

If you specify the system time zone, the SAP system can calculate the local time from a UTCtime.

Standard time zone for users

Using the standard time zone, you specify the local time zone of a user in a client. However, thisspecification is only used if no personal time zone is maintained in the user defaults.

The standard time zone is not changed on a cross-client basis. It can vary from client to client.

If you are logging on to an SAP system for the first time, the system time zone isdetermined automatically. However, we recommend to check this value, since aunique assignment is sometimes not possible.

To activate the time zone function, the system automatically sets the indicator TimeZone Active.

PrerequisitesYou have checked whether the time zone you require exists before configuring your settings inthe system.

Go to the Implementation Guide (IMG) for SAP GTSand choose General Settings MaintainTime Zones.

If the required time zone does not exist, you can make a new entry in the Maintain Time Zonesactivity, and send a customer message to SAP.



IMG in GTS SAP Global Trade ServicesGeneral Settings MaintainingTime Zones

...

2. Make a setting for the system time zone.

3. Make a setting for the users default time zone.

3.12 Transferring Documents to SAP Global TradeServices in SAP R/3

Use


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Before calling the Legal ControlExport, Legal ControlImport, Sanctioned Party List Screeningservices, Transit Procedure Service, or Customs Processing Service, you need to transfer thedocument data to SAP Global Trade Services (SAP GTS). You need to specify which documenttypes of a specific application level you want to transfer from the backend system to SAP GTS sothat the relevant customs documents can be created.

Procedure1. Access the activity using the following navigation options:

Transaction Code /N/SAPSLL/TLER3_B_R3

SAP R/3: GTS Menu Transaction Code: /N/SAPSLL/MENU_LEGALR3

Transfer to Global Trade Services Customizing

2. On the Change View Application Level: Overviewscreen, choose New entries and chooseApplication level SD0A with input help . Select the entry, double-click Document typesandchoose New entries:


Applicationlevel SDOA Dispatch/Export:Sales document

Document type YOR

Call GTS X

GTS Dialog X

3. Repeat step 2 and make the following entries:


Applicationlevel

SDOB Dispatch/Export:Outbounddelivery

Document type LF Outbounddelivery

Call GTS X

GTS Dialog X


3.13 General Settings in GTS Number Ranges

3.13.1 Defining Number Ranges for Business PartnersUseTo enable the system to transfer customer or vendor master data from the backend system, youhave to maintain number ranges for customs business partners.

Procedure


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1. Access the activity using the following navigation options:

Transaction Code /N/SAPSLL/SNUM_PARTNER

IMG in GTS SAP Global Trade Services General Settings Number

Ranges Define Number Ranges for Business Partners

2. On the SAP Business Partnerscreen, chooseDisplay intervals to check whether internal andexternal number ranges are defined.

Value 01 is an internal number range and AB is an external number range. If necessary,

choose EditInsert intervalto define a new number range or choose Changeintervalstochange the existing entries.


No Number rangenumber

01

From number 0000000001

To number 9999999999

Ext External numberrange flag

If the external interval 02 exists, delete it and create the external number range AB instead.



AB

From number A

To number ZZZZZZZZZZ

Ext External number

range flag

X

Use the transaction buc2to check the business partner grouping and assign the numberranges you have defined. The internal number range 01 should be assigned to grouping 0001and the external number range AB should be assigned to grouping 0002.

3.13.2 Defining Number Ranges for Product Masters

UseTo enable the system to transfer material data from the backend system, you need to maintain

number ranges for customs product masters.


Transaction Code /N/SAPSLL/SNUM_PROD


Ranges Define Number Ranges for Product Masters


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2. On the Product masters for legal and logistics servicesscreen, chooseDisplay intervals to

check whether an internal number range is defined. If necessary, choose EditInsertintervalto define a new number range or choose Changeintervalsto change existing entries.


No Number range

number

01

From number 00000000000000000001

To number 99999999999999999999


3. Confirm the dialog box and save your entries.

3.13.3 Defining Number Ranges for Customs Documents

UseTo enable the system to transfer document data from the backend system, you need to maintainnumber ranges for customs documents.


Transaction Code /N/SAPSLL/SNUM_LEGAL


Ranges Define Number Ranges for Customs Documents

2. On the GTS: customs document for Global Trade Servicesscreen, chooseChange intervalsand choose Insert intervalto define a new number range.



01

Year Current year (e.g. 2004)

From number 0000000001

To number 4999999999



3.13.4 Defining Number Ranges for EDI Messages

UseTo enable the system to transfer data from the backend system, you need to maintain numberranges for EDI messages.


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Transaction Code /N/SAPSLL/SNUM_EDINR


Ranges Define Number Ranges for EDI Messages

2. On the GTS: EDI message number for Global Trade Servicesscreen, chooseChangeintervals and choose Insert intervalto define a new number range.



01

From number 00000000000000000001

To number 99999999999999999999



3.14 General Settings in GTS Organizational Structure

3.14.1 Defining Foreign Trade Organizations

UseForeign trade organizations, such as corporate groups, represent the company as a whole. Theorganizational structure of the company is mapped according to the legal and customs lawrequirements.


Transaction Code /N/SAPSLL/BP_FTORG

IMG in GTS SAP Global Trade Services General Settings

Organizational Structure Define Foreign TradeOrganizations

2. On the Maintain business partnerscreen, chooseCreate organization:


Businesspartner

OBP01

Create in role SLLFTO Foreign tradeorganization

Name Foreign TradeOrganization OBP01

Search term 1 BP01

Search term 2 SAP BEST PRACTICES


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Country DE

3. Choose More fields.


Time Zone CET


3.14.2 Assigning Company Codes

UseThe company codes from the backend system are mapped to the organizational units. Note thatmore than one company code can be assigned to an organizational unit, but only one companycode can be assigned to exactly one organizational unit at a time.

If only one backend system exists, or if several backend systems have different organizationalstructures, it is best to assign the company codes at backend system level.

If several backend systems have the same organizational structures, you can assign thecompany codes at backend system group level.




Organizational Structure Assignment of Organizational Units

from Feeder Systems Assignment of Company Codes Assign Company Code at Feeder System Level

2. In the upcoming dialog box, choose the second activity.

3. On the Change view GTS: Assignment of backend system company codescreen, chooseNew entries:


Logical system Name of the logicalsystem (R/3)

BS Org. Company codefrom backendsystem

BP01

Description Description of

company code

SAP Best Practices

FT Organ. Foreign tradeorganization

OBP01

4. Repeat step 3:




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BP0X

Description Description of

company code

Best Pract.

Intercompany


OBP01


6. Access the activity using the following navigation options:



Organizational Structure Assignment of organizational units

from feeder systems Assignment of company codes Assign company code at feeder system group level

7. In the upcoming dialog box, choose the second activity.8. On the Change view GTS: Assignment of company code at system group levelscreen,

chooseNew entries:


Group oflogical systems

Name of the logicalsystem group (R/3)


BP01

Description Description ofcompany code

SAP Best Practices


OBP01

9. Repeat step 8:





BP0X

Description Description ofcompany code

Best Pract.Intercompany


OBP01



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3.14.3 Defining Legal Units

UseThe legal units divide an organizational unit into several areas to provide you with a detailed viewof the unit. An organizational unit (company code) consists of several legal units (plants).The system uses the country in the address of the legal unit to determine the departure countryfor exports and the destination country for imports. The active legal regulations are thendetermined on the basis of that country.


Transaction Code /N/SAPSLL/BP_FTVBS


Organizational Structure Define Legal Units

2. On the Maintain Business Partner screen, chooseCreate organization:


Businesspartner

LBP01

Create in role SLLSIT Legal unit

Name Legal Unit LBP01

Search term 1 BP01

Search term 2 SAP BEST PRACTICES

Country DE

3. Choose More fields.

Time Zone CET


3.14.4 Assigning Plants

UseThe plants in the backend system are mapped to the legal units. There are two possiblecombinations.

If only one backend system exists or if several backend systems have different organizationalstructures, it is best to assign theplants at backend system level.

If a number of backend systems have the same organizational structures, the plants can be

assigned at backend system group level.




Organizational Structure Assignment of Organizational Units

from Feeder Systems Assignment of Plants Assign Plant


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at Feeder System Level


3. On the Change view GTS: Assignment of backend system plant to legal unit screen, chooseNew entries:



BS Org. Plant frombackend system

BP01

Description Plant Description Production Plant

Legal unit LBP01

4. Repeat step 3:


Logical system Name of the logical

system (R/3)


BP02

Description Plant Description Distribution Center

Legal unit LBP01

5. Repeat step 3:




BP03

Description Plant Description Regional Warehouse

Legal unit LBP01

6. Repeat step 3:




BP0X

Description Plant Description IntercompanyProcessing Plant

Legal unit LBP01


8. Access the activity using one of the following navigation options:



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Organizational structure Assignment of organizational units

from feeder systems Assignment of plants Assign plantat feeder system group level


10. On the Change view GTS: Assignment of plant group BS to legal unitscreen, chooseNewentries:





BP01

Description Plant Description Production Plant

Legal unit LBP01

11. Repeat step 10:





BP02

Description Plant Description Distribution Center

Legal unit LBP01

12. Repeat step 10:





BP03

Description Plant Description Regional Warehouse

Legal unit LBP01

13. Repeat step 10:


Group of

logical systems

Name of the logical

system group (R/3)


BP0X

Description Plant Description IntercompanyProcessing Plant

Legal unit LBP01



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3.15 General Settings in GTS Legal Regulations

3.15.1 Defining Legal Regulations

UseThe legal regulations are the central control element for service performance. Here you definewhich laws are to be checked for exports and imports.



IMG in GTS SAP Global Trade Services General Settings Legal

Regulations Define Legal Regulations Define LegalRegulation

2. On the Change view Legal regulation: Overview screen, check if the following entry iscreated:


Legal reg. Legal regulation AWV

Law code 00 German foreign tradelaws

Description German foreign traderegulations

3. On the Change view Legal regulation: Overview screen, mark the legal regulation andchooseDetails:


Import/Export 2 Export/Dispatch

Origin ctry-Leg Country of originof legal regulation

DE

4. On the Change view Legal regulation: detailsscreen, chooseAssign deadline typesandthen check if the following entries are created :


Type of date VALFRO Valid from date

Type of date VALTO Valid to date

5. Choose New entries:


Type of date CHECK Relevant checkdate

Type of date DISCHA Transferred andchanged


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Type of date DISCRE Transferred andcreated

Type of date DISDEL Transferred anddeleted

Type of date DISTRI Transferredunchanged

Type of date ETYADD Date ofinclusion

6. On the Change view Legal regulation: Overviewscreen, check if the following entry iscreated:


Legal reg. Legal regulation EMBUN

Law code 00 German foreign trade

lawsDescription Embargo

7. On the Change view Legal regulation: Overviewscreen, select the legal regulation EMBUNand chooseDetails:




DE

8. On the Change view Legal regulation: detailsscreen, chooseAssign deadline typesand

check if the following entry is created :

Field name Description R/O/C User action andvalues

Note

Type of date CHECK Relevant check date

9. On the Change view Legal regulation: Overviewscreen, check if the following entry iscreated:


Legal reg. Legal regulation SPLUS

Law code 00 German foreign tradelaws

Description Sanctioned party listscreening

10. On the Change view Legal regulation: Overviewscreen, select the legal regulation SPLUSand chooseDetails:


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DE Pleaseoverwrite otherentries with DE

11. On the Change view Legal regulation: detailsscreen, chooseAssign deadline typesandcheck if the following entries are created:


Note

Type of date ETYADD Date of inclusion

Type of date VALFRO Valid from date

Type of date VALTO Valid to date

12. Choose New entries:

Field name Description R/O/C User action andvalues Note

Type of date CHECK Relevant check date


3.15.2 Defining Procedure for Determining Active LegalRegulations

UseYou need to maintain a determination procedure to establish the active legal regulations for a

service. You have to assign a determination table to this determination procedure. Use thedeparture country (export) and the destination country (import) to determine the legal regulations.




Regulations Define Legal Regulations DefineDetermination Procedure for Active Legal Regulations

2. On the Change view Procedure for determining active legal regulations: Overviewscreen,check if the following entry is created :


Det. procedure Determinationprocedure

LEEMB

Description GTS: Determination oflegal regulation embargo


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3. On the Change view Procedure for determining active legal regulations: Overviewscreen,select the entry LEEMB and chooseAssignment of determination strategy andthen check ifthe following entry is created:


Note

Sequencenumber

10

Determ.strategy

ALRG01 Determinelegal regulation atcountry level




LELDT

Description GTS: Determination oflegal regulation licences

5. On the Change view Procedure for determining active legal regulations: Overviewscreen,select the entry LELDT, chooseAssignment of determination strategy andcheck if thefollowing entry is created:


Note

Sequencenumber

10

Determ.

strategy

ALRG01 Determine

legal regulation atcountry level




LESPL

Description GTS: Determination oflegal regulation "SPL"

7. On the Change view Procedure for determining active legal regulations: Overviewscreen,select the entry LESPL, chooseAssignment of determination strategy and check if thefollowing entry is created:


Note

Sequencenumber

10


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Note

Determ.strategy

ALRG01 Determinelegal regulation atcountry level

3.15.3 Activating Legal Regulations

UseHere you activate the legal regulations for each departure country (export) or destination country(import).




Regulations Define Legal Regulations Activate LegalRegulations

2. On the Change view GTS: Activate legal regulation at country level: Overviewscreen, checkif the following entries are created:


Legal reg. AWV

Ctry. ofDep/Des

DE

Legal reg. EMBUN

Ctry. ofDep/Des

DE

Legal reg. SPLUS

Ctry. ofDep/Des

DE

3.15.4 Defining Groups for Value and Quantity Depreciation of

Licenses

UseIf value and quantity depreciation are to take place during license determination, you have tocreate depreciation groups.

Procedure


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Regulations Define Groups for Value and QuantityDepreciation of Licenses

2. On the Change view GTS: Depreciation groups: Overviewscreen, check if the followingentries are created:


Depreciationgroup

SD0A01

Description Sales level: Salesdocuments

Depreciationgroup

SD0B01

Description Sales level: Outbounddeliveries

3.16 Compliance Management General Settings

3.16.1 Defining Document Types

UseWhen you transfer documents from the backend system, the system creates a customsdocument for each document type. In the following activities, you maintain all the relevant

structures for the customs document.



IMG in GTS SAP Global Trade Services SAP Compliance Management

General Settings Document Structure Define CustomsDocument Types

2. On the Change view GTS: Customs document typescreen, choose the document types youwant to work with. If there is no suitable entry, create one:


Customs doc.type

EXPDLV

Description Customs Document(Export) - DeliveryDocument Level

3. On the Change view GTS: Customs document typescreen, mark the customs documenttype and choose Details:


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Number rangenumber

01

Service log A Save current log anddelete old logs

4. On the Change view GTS: Customs document typescreen, choose the document types youwant to work with. If there is no suitable entry, create one:


Customs doc.type

EXPORD

Description Customs Document(Export) - SalesDocument Level

5. On the Change view GTS: Customs document typescreen, mark the customs documenttype and choose Details:



Number rangenumber

01

Service log A Save current log anddelete old logs

3.16.2 Assigning Document TypesUseWhen you transfer documents from the backend system, the system maps the document typefrom the backend system to the document type in SAP Global Trade Services (SAP GTS). Youcan assign these document types either at backend system level or at backend system grouplevel.

If only one backend system exists, or if several backend systems have different documents, it isbest to assign the document types at backend system level.

If several backend systems have the same document structure, the documents can be assignedat backend system group level.




General Settings Document Structure Assignment of

document types from feeder systems Assign document typeat feeder system level


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3. On the Change view GTS: Assignment of backend system doc. type to cust. docscreen,choose New entries:


Application

level

SD0A: Dispatch/Export:

Sales document

Log. System Logical system (R/3)

Doc. typebackend sys.

YOR

Customs doc.type

EXPORD



Applicationlevel SD0B: Dispatch/Export:Outbound deliverydocument



LF

Customs doc.type

EXPDLV



GTS Transaction Code SPRO


General settings Document structure Assignment of

document types from feeder systems Assign document typeat feeder system group level


8. On the Change view GTS: Assignment of group backend systems doc. type to cust. docscreen, choose New entries:


Applicationlevel

SD0A: Dispatch/Export:Sales document

LS Group Logical system group(R/3)


YOR

Customs doc.type

EXPORD


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Applicationlevel

SD0B: Dispatch/Export:Outbound delivery

document



LF

Customs doc.type

EXPDLV


3.16.3 Defining Customs Item CategoriesUseTo control which services the system executes for the customs document, you define thecustoms item categories involved in the services.




General settings Document structure Define customs

item categories

2. On the Change view GTS: Item category of customs documentscreen, choose the itemcategories you want to work with. If there is no suitable entry, create one:


Customs doc.item cat.

EXDLV1

Description Customs Doc. Item(Export) - Delivery Doc.Item Cat. Level

3. On the Change view GTS: Item category of customs documentscreen, choose the item

categories you want to work with. If there is no suitable entry, create one:



EXORD1

Description Customs Doc. Item(Export) - Sales Doc.Item Cat. Level


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3.16.4 Assigning Item Categories

Use

To enable the system to transfer documents from the backend system, you need to assign theitem categories in the backend system to the item categories in SAPGlobal Trade Services(SAPGTS).

If only one backend system exists, or if several backend systems have different documents, it isbest to assign the item categories at backend system level.

If several backend systems have the same document structure, the item categories can beassigned at backend system group level.



IMG in GTS SAP Global Trade Services SAP Compliance ManagementGeneral settings Document structure Assignment of

item categories from feeder systems Assign item categoryat feeder system level

2. In the upcoming dialog box, choose the second activity:

3. On the Change view GTS: Assignment of backend system item category to cust. itemcategory screen, choose New entries:


Applicationlevel



Backend sys.item cat.

YTAN


EXORD1



Applicationlevel


documentLog. System Logical system (R/3)


TAN


EXDLV1



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item categories from feeder systems Assign item category at

feeder system group level


8. On the Change view GTS: Assignment of item category at group backend systemsscreen,choose New entries:


Applicationlevel



Backend sys.

item cat.

YTAN


EXORD1

9. On the Change view GTS: Assignment of item category at group backend systemsscreen,choose New entries:


Applicationlevel


document

LS Group Logical system group

(R/3)


TAN


EXDLV1


3.16.5 Defining Partner Functions

UseEach customs document contains several partners at header and item level. Each partner has aspecific partner function. You determine the partner function using the partner role transferredfrom the backend system. For each partner function, you have to define whether it is an export orimport partner function or whether this partner function can be used both for exports and imports.

The partner functions are defined on the basis of the services that are to be executed. Therefore,not all partner roles in the backend system need to be mapped as partner functions in SAPGlobal Trade Services (SAP GTS).

In a Sales and Distribution (SD)document, several partner roles (such as sold-to-party, ship-to-party and bill-to party) exist as external partners. The document may also include internal


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partners such as employees who are not relevant to the services in SAPGTSand, therefore, arenot to be transferred.


Transaction Code SPROIMG in GTS SAP Global Trade Services SAP Compliance Management

General settings Document structure Define partnerfunctions

2. On the Change view GTS: Partner functions (Replicated from backend system)screen,check if the following entries are created:


Doc. partnerfunction

AG

Description 15 characters long Sold-to party

Description 30 characters long Sold-to party



LF

Description 15 characters long Vendor

Description 30 characters long Vendor

Import/Export 1 Import/Arrival

Doc. partner

function

RE

Description 15 characters long Bill-to party

Description 30 characters long Bill-to party



RG

Description 15 characters long Payer

Description 30 characters long Payer



WE

Description 15 characters long Ship-to party

Description 30 characters long Ship-to party



WL


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Description 15 characters long Goods supplier

Description 30 characters long Goods supplier

Import/Export 1 Import/Arrival

3. On the Change view GTS: Partner functions (Replicated from backend system)screen,

choose New entries:



NO_CHECK

Description 15 characters long No Check

Description 30 characters long Will not be screened byGTS

Import/Export 3 Import/Arrival andExport/Dispatch


3.16.6 Grouping Partner Functions

UseYou can group all the partner functions you defined previously. When the system performs theindividual services, it checks all partner functions that exist in the grouping and in the customsdocument.



General settings Document structure Define groups ofpartner functions

2. On the Change view Legal services: Partner groupings: Overviewscreen, choose thepartner grouping you want to work with. If there is no suitable entry, create one:


Partnergrouping

PGEMB2

Description Group of partner

function Embargo Export

3. On the Change view Legal services: Partner groupings: Overviewscreen, mark the partnergrouping and chooseAssign partner function:


Sequencenumber

10

Partner func. AG


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Sequencenumber

20

Partner func. RE

Sequencenumber 30

Partner func. RG

Sequencenumber

40

Partner func. WE



Partner

grouping

PGLDT2

Description Group of partnerfunction LicenceDetermination Export

5. On the Change view Legal services: Partner groupings: Overviewscreen, mark the partnergrouping and chooseAssign partner function:


Sequencenumber

10

Partner func. AG

Sequencenumber

20

Partner func. WE



Partnergrouping

PGSPL2

Description Group of partnerfunction SPL Export

7. On the Change view Legal services: Partner groupings: Overviewscreen, select the partnergrouping and chooseAssign partner function:


Sequencenumber

10

Partner func. AG


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Sequencenumber

20

Partner func. RE

Sequencenumber 30

Partner func. RG

Sequencenumber

40

Partner func. WE


3.16.7 Assigning Partner Functions

UseTo enable the system to transfer documents, you need to assign the partner functions in thebackend system to those in SAPGlobal Trade Services (SAP GTS).

If only one backend system exists, or if several backend systems have different documentstructures, you need to assign the partner functions at backend system level.

If several backend systems have the same document structure, you can assign the partnerfunctions at backend system group level.




partner roles from feeder systems Assign partner role atfeeder system level

2. In the upcoming dialog, choose the first activity.

3. On the Change view GTS: Logical system: Transfer for partner function screen, make thefollowing entries:


Logical system Logical system (R/3)

Customers XVendors X

Documentpartnerfunction

NO_CHECK

SimulationMode

4. Choose Executeand logon to SAP R/3 if the logon screen appears.


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5. Go back and confirm the two dialog boxes.In the third dialog box, Choose Activity, choose the second activity.

6. Change the entry partner function NO_CHECK into the corresponding business partner roles:



BS partner role AG

Partner func. AG

Excl. partnerrole

BS partner role LF

Partner func. LF

Excl. partnerrole

BS partner role RE

Partner func. RE

Excl. partnerrole

BS partner role RG

Partner func. RG

Excl. partnerrole

BS partner role WE

Partner func. WE

Excl. partnerrole

BS partner role WL

Partner func. WL

Excl. partnerrole

All other partner roles which are not to be checked by GTS must be mapped topartner function NO_CHECK. The flag Excl. partner rolemust be set.






partner roles from feeder systems Assign partner role atfeeder system group level


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9. In the upcoming dialog, choose the first activity.

10. On the Change view GTS: Group of Logical systems: Transfer for partner functionscreen,make the following entries:



Customers X

Vendors X

Documentpartnerfunction

NO_CHECK

SimulationMode

11. Choose Executeand logon to SAP R/3 if the logon screen appears.

12. Go back and confirm the two dialog boxes.In the third dialog box, Choose Activity, choose the second activity.

13. Change the entry partner function NO_CHECK into the corresponding business partner roles:


Logical system Logical system group

BS partner role AG

Partner func. AG

Excl. partnerrole

BS partner role LF

Partner func. LF

Excl. partnerrole

BS partner role RE

Partner func. RE

Excl. partnerrole

BS partner role RG

Partner func. RG

Excl. partnerrole

BS partner role WE

Partner func. WE

Excl. partnerrole

BS partner role WL

Partner func. WL


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Excl. partnerrole

All other partner roles which are not to be checked by GTS must be mapped topartner function NO_CHECK. The flag Excl. partner rolemust be set.


3.17 Compliance Management License DeterminationService

3.17.1 Activating Document Type

UseTo enable the system to carry out the determination procedure for license types, you need toactivate the License Determination service at both customs document type level and itemcategory level.

You need to maintain the determination rules for each legal regulation to control which licensetypes are used for a particular business transaction.




Legal control

License determination service

ActivationActivate document types

2. On the Change view GTS: Activate service license determinationscreen, check if thefollowing document types are created:


Customs doc.type

EXPDLV Deliveries

Customs doc.type

EXPORD Sales orders

3.17.2 Activating Item Category

UseTo enable the system to carry out the determination procedure for license types, you need toactivate the License Determination service at both customs document type level and itemcategory level.

You need to maintain the determination rules for each legal regulation to control which licensetypes are used for a particular business transaction.


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Legal control License determination service Activation

Activate item categories

2. On the Change view GTS: Activate service license determinationscreen, check if the itemcategories are created:


Customs doc.item category

EXDLV1 Customs Doc.Item (Export) -Delivery Doc.Item Cat. Level

3. On the Change view GTS: Activate service license determinationscreen, select the item

category, chooseDetails and check if the settings are as follows:



EXDLV1 Customs Doc.Item (Export) -Delivery Doc.Item Cat. Level

Valuedepreciation

- Allocation: Deduct fromlicense

Quantityallocation


Depreciationgroup

SD0B01 Deliveries

4. On the Change view GTS: Activate service license determinationscreen, check if the itemcategories are created:



EXORD1 Customs Doc.Item (Export) -Sales Doc. ItemCat. Level

5. On the Change view GTS: Activate service license determinationscreen, select the item

category, chooseDetails and check if the settings are as follows:



EXORD1 Customs Doc.Item (Export)Sales Doc. ItemCat. Level

Valuedepreciation



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Quantityallocation


Depreciationgroup

SD0A01 Sales orders


3.17.3 Activating Legal Regulations

UseHere you can define the precise scope of the check of the legal regulations the system carries outfor your import/export documents.




Legal control License determination service Activation

Activate legal regulations

2. On the Change view GTS: Activate service license determinationscreen, select the legalregulations you want to check your documents against:


Legalregulation

AWV

Country DE

Legal controlimport

Check: Not activated

Legal controlexport

2 Check: Export(exclusively)

Replace otherentries with 2Check


3.17.4 Defining Numbering Scheme of Export Lists

UseYou need to create numbering schemes for the products you want to export so that you can

classify the products in accordance with export lists.




Legal control License determination service Legal

controlExport Defining numbering scheme of export lists


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2. On the Change view Rule setfor export control list Overviewscreen, check if the followingentry is created:


Numbersc