2020-05-15 palm coast park agenda packagev2...2020/05/15 · states due from the developer $8,154....

PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT

MAY 15, 2020

AGENDA PACKAGE

Agenda

Palm Coast Park Community Development District

Inframark, Infrastructure Management Services 210 North University Drive Suite 702, Coral Springs, Florida 33071

Telephone: 954-603-0033; Fax: 954-345-1292

May 8, 2020

Board of Supervisors

Palm Coast Park

Community Development District

Dear Board Members:

A regular meeting of the Board of Supervisors of the Palm Coast Park Community Development

District will be held on Friday May 15, 2020 at 10:00 AM. The meeting will be conducted by

telephone conference call, pursuant to Executive Orders 20-52, 20-69 and 20-112 issued by Florida

Governor Ron DeSantis due to the current COVID-19 public health emergency. While it is necessary

to hold the meeting utilizing communications technology, the District fully encourages public

participation in a safe and efficient manner. Toward that end, anyone wishing to listen and participate

in the meeting can do so telephonically by calling 800-747-5150 and entering Access Code

2836125#. Additionally, participants are encouraged to submit questions and comments to the

District Manager at least 24 hours in advance of the meeting by email to [email protected]

to facilitate the Board’s consideration of such questions and comments during the meeting. The

email subject should be “Written Comments: Town Center at Palm Coast, May 15, 2020” and the

email must provide your name, address and email address. Future meetings may be cancelled, or

locations and technology may be changed, so please refer to the District’s website

www.palmcoastparkcdd.org for current information. Following is the advance agenda for this

meeting:

1. Roll Call

2. Audience Comments

3. Approval Meeting Minutes

A. March 20, 2020

B. April 17, 2020

4. District Manager’s Report

A. Report on the Number of Registered Voters – 0

B. Approval of the Proposed Budget for Fiscal Year 2021

C. Consideration of Resolution 2020-11, Approving the Fiscal Year 2021 Budget

and Setting a Public Hearing for July 17, 2020

5. Consideration of the Sawmill Indemnification Agreement

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Palm Coast Park CDD April 10, 2020

Page 2

-2-

A. Consideration of Resolution 2020-12, Authorizing the Signing of the

Indemnification and Hold Harmless Agreement by and between the District

and Palm Coast Florida Holdings LLC.

6. Consideration of Matters Related to Tract 2 and 3

A. Consideration of Resolution 2020-08, Setting a Public Hearing

B. Discussion of Assessment Methodology Report

7. Discussion of 1+ Acre Discrepancy between Assessment Methodology Report

and the Engineer’s Report Update

8. Attorney’s Report

9. Engineering and Maintenance Report

A. Maintenance Activity Logs

B. Gopher Tortoise Preserve Management Update

C. US 1 Frontage Park Bridge Replacement Update

10. Acceptance of March Financial Statements and Approval of the Check Register

and Invoices for March 2020

11. Supervisors’ Requests

12. Adjournment

All other supporting documents for agenda items are enclosed or will be distributed separately. The

balance of the agenda is routine in nature and staff will present their reports at the meeting. I look

forward to seeing you at the meeting and in the meantime, if you have any questions, please contact

me at (904) 626-0593.

Sincerely,

Bob Koncar Bob Koncar

District Manager

cc: Kenneth Artin Michael D. Chiumento, III, Esq. Patrick Cutshall

Robert Gaylord Clint Smith Jake Miller Walker Douglas

Agenda

Third Order of Business

Agenda

3A

Agenda

MINUTES OF MEETING PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT

A special meeting of the Board of Supervisors of the Palm Coast Park Community

Development District was held on Monday March 20, 2020 at 10:35 a.m. at the Hilton Garden

Inn Palm Coast/Town Center, 55 Town Center Boulevard, Palm Coast, Florida 32164

Present and constituting a quorum were:

David Root Jeffrey Douglas Ken Belshe (on the phone) Vassa Cate Garry Parks

Also present were:

Bob Koncar Michael Chiumento, III Clint Smith Justin Rowan (on the phone) Elizabeth Moore (on the phone)Tucker Mackie (on the phone)

Chairman Vice-Chairman Assistant Secretary Assistant Secretary Assistant Secretary

District Manager District Counsel Field Service Manager MBS Capital Markets Inframark Hopping Green & Sams

The following is a summary of the minutes and actions taken during the March 20, 2020

Palm Coast Park Community Development District’s Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call

• Mr. Root called the meeting to order and Mr. Koncar called the roll and a quorum was

established.

• Mr. Koncar indicated since Mr. Belshe is on the phone the Board needs to approve his

participation and ability to vote during this meeting.

ON MOTION by Mr. Douglas, seconded by Mr. Cate with all in favor to allow Mr. Ken Belshe to participate and vote by phone during the Board meeting was approved.

SECOND ORDER OF BUSINESS Audience Comments • None.

Agenda

March 20, 2020 Palm Coast Park Community Development District

unapproved minutes 2

THIRD ORDER OF BUSINESS Approval of the Meeting Minutes A. January 17, 2020• Mr. Root asked if there were any deletions, corrections or changes to the minutes. There

being none,

ON MOTION by Mr. Douglas, seconded by Mr. Cate with all in favor the minutes of the January 17, 2020 meeting were approved as presented.

B. February 24, 2020• Mr. Root asked if there were any deletions, corrections or changes to minutes. There

being none,

ON MOTION by Mr. Cate, seconded by Mr. Parks with all in favor the minutes of the February 24, 2020 meeting were approved as presented.

FOURTH ORDER OF BUSINESS District Manager’s Report A. Acceptance of the FY2019 Financial Audit Report• Mr. Koncar presented the FY2019 financial audit report from Grau & Associates. He

indicated this was a clean audit and the audit management letter stated there were no

findings.

• Mr. Douglas questioned a dollar amount noted on pages 7 and 9 in the audit report which

states due from the developer $8,154. Mr. Koncar will follow-up on this query.

ON MOTION by Mr. Douglas, seconded by Mr. Belshe with all in favor the FY2019 Financial Audit Report upon review of the due from the developer fee in the amount of $8,154 was approved.

B. Discussion of Financial Advisor Proposal• Mr. Koncar stated this was provided under separate cover and at the last meeting one of

the things which came up was the possibilities of engaging a Financial Advisor for the

upcoming bond. One of the questions the Board had was what did this individual do. Mr.

Koncar read their responsibilities which was included in the proposal provided.

• The purpose is they are an extra layer of review for the District and depending on the size

of the issue, their fee is 1%. If the Board opts for a Financial Advisor, the cost will be rolled

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up in the cost of issuance. Mr. Belshe and Mr. Root provided their input on this matter

and further discussion ensued.

• Mr. Belshe suggested tabling this item until the next meeting and Mr. Rowan agreed.

• Discussion ensued regarding the discussion had at the last meeting about having monthly

meetings until this bond process was completed. Mr. Root stated as it relates to next

month's meeting, it would be up to Mr. Belshe’s group if there is anything for the agenda.

• Mr. Belshe stated he sees many things up in the air today based on the current world

situation but should be clearer in 30 days.

• Mr. Chiumento stated what is going on in the municipal world is no public meetings and

there is a plea to the Governor and Attorney General’s office that they are able to meet

by telephone and they are looking at what kinds of things can be done if it is not in the

Sunshine Law. There are municipalities that are having virtual meetings without present

quorums. He stated that in the next few days they will receive notice from the Governor

to carry on their business but limited to certain things subject to term.

ON MOTION by Mr. Belshe, seconded by Mr. Parks with all in favor to schedule a Board meeting on April 17,2020 at 10:30 was approved.

• Mr. Belshe reiterated his opinion regarding the Financial Advisor, and after further

discussion, this item will be tabled until the April meeting.

FIFTH ORDER OF BUSINESS Consideration of Matters Related to Tract 2 and 3

C. Master Engineer’s Report for Tract 2 and 3• Mr. Chiumento indicated this was done in the Fall for Tract 6 and is virtually the same

process. He changed the order of the agenda for this section. The Master Engineers’

report for Tract 2 and 3 lays out what will be built in generality, cost estimates and what

the District will owe at the end of the day. He asked Mr. Belshe if the engineer was present

to answer any questions regarding Tracts 2 and 3.

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• Mr. Belshe indicated the engineer was not present, but indicated he reviewed the report

extensively and it meets with his approval. He believes the engineer did a good job with

it and these types of documents are to lay out what can be done.

• Further discussion ensued on this matter.

ON MOTION by Mr. Root, seconded by Mr. Cate with all in favor the Master Engineer’s Report for Tract 2 and 3 was approved.

D. Discussion of Assessment Methodology• Mr. Koncar indicated the methodology was provided to the Board. The Master

Methodology is based on the Engineers’ Report. He asked if there were any questions as

Ms. Moore was available to answer.

• Mr. Belshe had a question as it relates to the methodology proposed cost as they are

incurred. Will it be distributed across all the acreage?

• It is their intention to do it in phases, the first phase will be 220 lots. He understands they

will be spending money, but the Board might be spending money which might benefit

other pieces of land, but it would not benefit them. He asked Ms. Moore to walk him

through this. Mr. Root provided an overview of the master assessment which covers

everything if anything happens. Further discussion ensued on this matter.

• Mr. Rowan stated with the Master Engineer’s Report, it should identify all the costs that

are benefiting Tract 2 and 3 which would all be 477 acres. Those total costs in the

Master Engineer’s Report should benefit all of that acreage and the Master

Assessment Methodology should apply benefit accordingly as described in the

methodology based on all of those costs on a per unit basis and initially on a per acreage

basis. When they come back to do the first bond issuance, they will present the

Supplemental Engineers Report and methodology. Further discussion ensued on this

matter.

• Mr. Cate provided his input on this discussion. Mr. Belshe stated he just wanted to be

sure they are flexible in this arrangement. Mr. Root provided his input on this matter,

and further discussion was had on this matter.

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ON MOTION by Mr. Belshe, seconded by Mr. Parks with all in favor the Assessment Methodology was approved as presented for Tracts 2 and 3.

A. Consideration of Resolution 2020-07 Declaring Special Assessment• The Board will go ahead with the special assessment and bond process. It is the first of a

series of resolutions. The next resolution will be a Chapter 170 resolution which sets a

public hearing for the next steps.

ON MOTION by Mr. Cate, seconded by Mr. Parks with all in favor resolution 2020-07 declaring a special assessment was adopted.

B. Consideration of Resolution 2020-08, Setting a Public Hearing• This resolution identifies when they will have a public hearing to review the final

Engineer’s Report and at which time Mr. Rowan will take them to the bond market. This

resolution was tabled for adoption at the April meeting.

SIXTH ORDER OF BUSINESS Consideration of Matters Related to 2019 Project Saw Mill Creek – Assessment Area One

A. Certificate of District EngineerB. Certificate of Project EngineerC. Bill of SaleD. Special Warranty Deed Developer to CDDE. Limited Warranty AgreementF. Assignment and Assumption of Permit WarrantiesG. Consideration of Resolution 2020-09 Acceptance of Transfer Documents• This is the resolution in which the District agrees to acquire all the infrastructure which

they had previously agreed to and the plat was reviewed. Part of this process requires

the following documents:

o A certificate of the project engineer certifying everything is completed according

to the Engineers’ Report, plans and specifications.

o A certificate of the District’s Engineer who is Singhofen & Associates basically

certifying the same.

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o There is a bill of sale which is an Assignment of Permits and Intangible Property

which identifies all underground utilities and above items which is exhibit A to the

bill of sale.

o Those are the items that the District is acquiring for $4.6 million dollars.

o The Special Warranty Deed which is for the acreage and tracts identified on the

plat. All those tracts on the plats were dedicated to the CDD as was the right of

way. Mr. Chiumento has reviewed the plats that have been signed already by the

Chair so those tracts have been dedicated to the CDD on the plat and the Special

Warranty Deed is just belt and suspenders about the conveyance and the

consideration for the property is approximately $6,002.

o Limited Warranty Agreement which is warranties from both the developer and the

contractor that when they acquire this infrastructure, for example,

stormwater ponds and pipes and things, that any warranties they are under the

RIA document, the District will have to call in the contractor and/or developer to

repair them.

o Assignment assumption of those warranties and agreements that give the District

the right to step in use the developer’s contractor to repair those things.

• Those are the documents which the District needs in order to purchase all infrastructure

that they agreed to.

• Mr. Root provided his input on this discussion.

ON MOTION by Mr. Cate, seconded by Mr. Belshe with all in favor the acceptance of items 6A and 6B from the March 20,2020 Palm Coast Park Meeting were approved.

ON MOTION by Mr. Cate, seconded by Mr. Parks with all in favor authorizing the Chair to execute from the March 20, 2020 Palm Coast Park Meeting, items 6E,6F, and 6G and to complete parcels the real estate sections identified on the plat was approved.

ON MOTION by Mr. Cate, seconded by Mr. Belshe with all in favor Resolution 2020-09 Acceptance of Transfer documents were adopted.

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• Mr. Chiumento will be working with Mr. Byrne, their attorney, to get this closed

and disbursed as soon as it is practicable. Discussion ensued regarding

disbursement, outstanding developer funding agreement payments and all additional

items which need to be processed.

• The question was asked whether the developer wants additional services as the District

has to maintain these tracts and at whatever level they want. That is a discussion

the District and the developer have to have, and he guesses they will handle it similar to

how Town Center handles it in Palm Coast.

• Mr. Root stated he had a conversation with Mr. Smith and Mr. Koncar. Mr. Smith is

putting the budget together for next month and what he does with this first phase.

Further discussion on this matter.

SEVENTH ORDER OF BUSINESS Attorney’s Report • Mr. Chiumento stated he has been going back with Mr. Root and Mr. Smith about the

District getting back a portion of the developer upsizing agreement for the pipes which is

a couple thousand dollars. Mr. Smith has been working with staff and Mr. Chiumento has

been working with the City Attorney. Further discussion ensued on this matter.

EIGHTH ORDER OF BUSINESS Engineering and Maintenance Report A. Maintenance Activity Logs• Mr. Smith presented his report which was included in the agenda package to the Board.

He indicated the landscaper has suspended personal contact and will be communicating

by phone and email over the next few weeks.

• The Gopher Tortoise Preserve was discussed at the last meeting and the Board authorized

them to enter into another agreement with another vendor, for which he received a

very favorable rate. They recommended all the pine be harvested out of the preserve.

The Gopher Tortoise Preserve was deeded to the Florida Agricultural Museum

with an easement and the right for the CDD to manage it. Mr. Smith would like to have

a forester look at the value of the pine, but since the property is owned by the Florida

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Agricultural Museum, they can get the pine harvested at no cost to the District.

However, any revenue generated by this will go to the museum. Further discussion

ensued on this matter. Mr. Douglas provided his input on this matter.

ON MOTION by Mr. Douglas, seconded by Mr. Cate with all in favor authorizing the District Engineer to have the lumber sales returned to the District after the deduction of reasonable expenses, the balance will be given to the Florida Agricultural Museum, was approved.

NINTH ORDER OF BUSINESS Acceptance of February Financial Statements and Approval of the Check Register and Invoices for January through February 2020

ON MOTION by Mr. Douglas seconded by Mr. Park with all in favor the February 2020 financial statement was accepted and the check register and invoices for January through February 2020 were approved.

TENTH ORDER OF BUSINESS Supervisor Requests • None.

ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned at 11:45 a.m.

Bob Koncar, Secretary David R. Root, Chairman

Agenda

3B

Agenda

MINUTES OF MEETING PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT

A special meeting of the Board of Supervisors of the Palm Coast Park Community

Development District was held on Monday April 17, 2020 at 10:30 a.m. via teleconference

pursuant to Executive Order 20-52 and 20-69 issued by Governor DeSantis on March 9, 2020 and

March 20, 2020 respectively, and pursuant to Section 120.54(5)(b)2, Florida Statutes.

Present and constituting a quorum were:

David Root Chairman Jeffrey Douglas Vice-Chairman Ken Belshe Assistant Secretary Vassa Cate Assistant Secretary Garry Parks Assistant Secretary

Also present were:

Bob Koncar District Manager Diane Vidal District Counsel Clint Smith Field Service Manager Elizabeth Moore Inframark Justin Rowan MBS Capital Markets Tucker Mackie Hopping Green & Sams

The following is a summary of the minutes and actions taken during the April 17, 2020

Palm Coast Park Community Development District’s Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS Roll Call

• Mr. Root called the meeting to order and Mr. Koncar called the roll and a quorum was

established.

SECOND ORDER OF BUSINESS Audience Comments

• Ms. Mackie discussed item 4A as it is her understanding at the last Board meeting the

Board adopted a Resolution declaring the assessment associated with Tract 2 and 3 but

tabled the Resolution that would have set the public hearing. It is her belief from the last

meeting this hearing will be held in June but is uncertain if an alternative date was going

unapproved minutes

Agenda

April 17, 2020 Palm Coast Park Community Development District


to be suggested but whatever date is that, it would be the date Allete mortgage group

would look for the mortgage to be paid off in advance of the levy of those assessments.

• Mr. Belshe stated they are not putting themselves in a position where there is an

obligation that is going to cause them to be in default on the mortgage with Allete. They

are aware of these deadlines and they are going to manage their affairs accordingly.

• Ms. Mackie stated Allete’s position and suggested if there is a change in the date

discussed at last meeting, then it would be the new date by which Allete would look to

have the mortgage satisfied. Ms. Vidal stated once they have the date, they need to

publish that 30 days out, so they would need that information first.

• Mr. Belshe stated they understood Allete’s position and intend to honor that, but does

not believe this is a Board issue.

• Mr. Belshe questioned whether there is any action at todays’ meeting that would create

a lien. Ms. Vidal stated the resolution provides notice that there is going to be lien. When

they next meet in June, if that is the date, then 30 days will provide sufficient notice by

publication as well as notice to the owners affected by it.

• Mr. Douglas questioned Ms. Vidal whether next meeting setting the 30 days is the actual

hearing date, she confirmed it was the actual hearing date. She continued on to say if

they set the date in June, then notice would have to go out 30 days, so it would have to

go out in May. Then the notice to the affected property owners would be in June. Ms.

Vidal confirmed this with Ms. Mackie. Further discussion ensued on this matter.

• Mr. Belshe questioned whether setting a date establishes a lien. Mr. Douglas stated

setting the date does not establish the lien. It is the date of the public hearing. Once that

public hearing has occurred, then that lien will be in place and effective. Mr. Belshe

continued on to say they are living in a world of mass uncertainty today. If they are

contemplating a date today, that would create a lien that they could not push out if the

uncertainty continues on the next few weeks. Ms. Vidal indicated they would just have

to republish it with the new hearing date.

• Mr. Koncar stated it is his understanding until the Board takes action on the actual

resolution, no lien would be created. Additionally, with the current environment, the

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newspaper is only publishing once a week now so they will need extra lead time to

advertise a meeting. In the past ads were published six days a week and were done

quickly but now this is not the case.

THIRD ORDER OF BUSINESS District Manager’s Report A. Discussion of Financial Advisor Proposal

• Mr. Koncar indicated this was discussed at the last meeting and asked if the Board

members had any other comments as it relates to having a financial advisor. This is

something which has been done in other districts but there have also been some districts

that have decided they did not want a financial advisor. He asked if there were any

comments from the Board regarding the financial advisor proposal.

• Mr. Root stated based on Mr. Belshe’s comments from the last meeting he will go with

Mr. Belshe’s recommendation.

ON MOTION by Mr. Belshe, seconded by Mr. Douglas with all in favor not to hire a Financial Advisor was approved.

B. Discussion of Singhofen Invoice 97 Sawmill Creek Parcel 6

• Mr. Koncar presented for discussion the Singhofen invoice 97 for Sawmill Creek Parcel 6.

This invoice is from Singhofen dated March 31, 2020 and the item is located on agenda

page 17. The total of the invoice is $2,173.75 and the description is on page 18 of the

agenda package. This is an additional bill which has come in and he is bringing it before

the Board for consideration of payment.

• Mr. Root believes this invoice ties in with the item in the attorney’s report. Mr. Root

asked if this would not have been disbursed as part of the closing schedule disbursement

and Mr. Koncar agreed it should, but also mentioned there were additional invoices which

he will discuss that were placed in the wrong category and not put in to be paid out of the

bond proceeds and this is why this invoice and some other invoices are being presented

to the Board for consideration now.

• Mr. Koncar continued to state several invoices are being presented to the Board for

consideration of payment separately because they were never included as part of the

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actual bond closing. Currently there are no proceeds left in the bond to pay for these

invoices therefore they are being presented to the board for consideration of payment.

• Mr. Root expressed his disappointment in this process and questioned if the Board

decides to pay for this where are they getting the money. Further discussion ensued on

this matter.

• Mr. Koncar indicated part of todays meeting is to discuss having a developers agreement

so that the developer would pay these bills.

• As the Board recalls when they went forward with the bond issue, there was an

agreement for the developer to pay the bills related to the bond issue and all the things

related to it but when the finance team started looking at it they felt like it would be best

to package these up and bring it back to the Board now for consideration of approving a

developer funding agreement so the legal bills, engineering bill and the one the Board

already approved can get paid in this agreement. Mr. Root provided his input on this

matter.

• Mr. Rowan asked if the work would not fall within the original funding agreement and is

there a need for another funding agreement? Ms. Vidal stated there is an existing

Developer Funding Agreement from 2018 regarding these bonds. Further discussion

ensued on this matter.

• Mr. Parks questioned Mr. Smith and stated he thought this was part of what they

discussed between now and October 1st that they were going to do a developer funding

agreement to clean all that up and then October 1st they would be starting budget.

• Mr. Smith indicated he believed they are talking about costs that are related to the bond

issue for the acquisition of the improvements in Tract 6.

• The question was if the costs related to the issuance of the bond, and the response was

yes. Mr. Parks questioned whether it was a timing issue that those items did not come in

a manner that they could have been put into the bucket that would have been covered in

the previous Developers’ Agreement. Mr. Koncar agreed with this and indicated;

however, the funds have been exhausted so there will have to be additional allocation

from the developer to pay them.

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• Mr. Douglas asked for vendors is there a deadline submittal date for their invoices. Mr.

Koncar stated that was a good question and there should be, but in this case they did not

show up as some of the legal bills were submitted in the wrong place and were submitted

as regular O & M invoices. Further discussion ensued on this matter.

• Ms. Vidal stated she is aware that some of these invoices were already approved by the

Board, but believes $14,000 and the Sawmill invoices for Chiumento were itemized under

parcel 6 bonds but is uncertain as to what happened but the bills are being submitted

now and they are seeking reimbursement either through the Developer Funding

Agreement or as Mr. Root stated, an additional agreement for payment.

• Mr. Koncar stated part of the issue here is the legal invoices were posted but were not

posted in the correct place and when the team started going through them they realized

that some of these should be paid by the bond versus O & M expenses. Mr. Koncar will

follow-up on these invoices with the developer and a request was made for the

accounting of the funds from the initial funding agreement. Mr. Koncar suggested

obtaining all the information to get better clarification and obtaining a resolution for this

entire process and provide these results to the Board and all the relevant individuals at

the next Board meeting. Further discussion ensued on this matter.

FOURTH ORDER OF BUSINESS Consideration of Matters Related to Tract 2

and 3 A. Consideration of Resolution 2020-08, Setting a Public Hearing

ON MOTION by Mr. Belshe seconded by Mr. Douglas with all in favor Resolution 2020-08 was tabled until the next regularly scheduled meeting..

FIFTH ORDER OF BUSINESS Discussion of 1+ Acre Discrepancy between

Assessment Methodology Report and Engineer’s Report

• Ms. Vidal stated this item was to discuss the discrepancy in the methodology report,

which is one acreage difference from the Engineer’s Report and she does not know what

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kind of effect this would have with Mr. Rowan’s group on the bonds and whether this

needs to be addressed.

• Ms. Moore mentioned her discussion with Mr. Rowan about this matter. She indicated

between the survey and what she found on the property appraiser website was a 1.08

acre variance. When she and Mr. Rowan spoke about it, he advised her to use what was

on the property appraisers’ website. Further discussion was had on this matter.

• Mr. Root indicated staff will have to follow-up and correct this. Mr. Rowan suggested the

engineer identify which parcel has the discrepancy and they can make a judgement call

on whether he wants to make a correction or go to the property appraiser. Further

discussion ensued on this matter.

• Mr. Belshe stated he will work with Mr. Rowan, Inframark and the property appraiser to

resolve this issue.

SIXTH ORDER OF BUSINESS Consideration of Matters Related to 2019 Project Saw Mill Creek – Assessment Are a One

A. Bill of Sale

• Mr. Smith indicated he sent the developer a copy of the typical bill of sale the City accepts.

If that format was used, then the City will accept it. The Sawmill group indicated they are

finalizing the City acceptance of the development this week and therefore the CDD has to

sell over the entities they do not want to the City of Palm Coast and this what this form

represents. This form was produced by the City of Palm Coast and certified by their

engineer and now has to be accepted by the Board and this is what the CDD has given the

City of Palm Coast.

• Mr. Root read the items listed on the bill of sale. Once authorized to sign the document,

Mr. Root will sign and provide the copy to the attorney’s office.

ON MOTION by Mr. Cate, seconded by Mr. Belshe with all in favor authorizing the Chair to sign off on the Bill of Sale from the Park Coast Park CDD to the City of Palm Coast was approved.

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B. Consideration of Resolution 2020-10, Authorizing the Signing of the City of Palm Coast Bill of Sale from the Palm Coast Park Community Development District to the City of Palm Coast

ON MOTION by Mr. Belshe seconded by Mr. Park with all in favor Resolution 2020-10, Authorizing the Signing of the City of Palm Coast Bill of Sale from the Palm Coast Park Community Development District to the City of Palm Coast was adopted.

SEVENTH ORDER OF BUSINESS Attorney’s Report A. Attorney’s Fee for Parcel 6, Sawmill Creek

• Extensive discussion was had during the third order of business 3B regarding this item.

EIGHTH ORDER OF BUSINESS Engineering and Maintenance Report A. CDD Funding for Completion of Tract 18 and 20 Sewer Lift Station

• Mr. Smith provided a brief synopsis related to the work done on Tract 18 and 20. The

sewer lift construction and the FPL conduit was put in to serve the lift station and the

development. The actual FPL electrical wire and transformers were never done because

the recession had started, and FPL would not allow them to put those in if there was not

going to be an immediate use for them. It has sat there for a little over 10 years and now

there is a developer who is in the process of building on lot 4 and is obviously going to

need water and sewer service.

• The City contacted Mr. Smith about getting the lift station finalized and the initial start up

done. Mr. Smith provided a write up and there are three basic cost to finish the station.

There is an FPL cost of approximately a little over $34,000 to put the wiring, the

transformer and switch in. There are two other items that relate to preparing and

cleaning out the conduit because it has been sitting there for over 10 years and there is

also hooking up the station and doing the initial startup. Included in the agenda package

were proposals from Palmeto Electric which came from the City of Palm Coast and they

are looking to get reimbursed for that cost and the total including a 10% contingency

which was included by Mr. Smith was $46,000. He did speak with the District Engineer

whether this cost would fall under the construction cost of the original bond for which

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there is a little over $600,000 in the fund right now and attached to Mr. Smiths’ item is

his letter agreeing that it is appropriate to come out of those funds.

• Further discussion ensued on this matter.

ON MOTION by Mr. Douglas, seconded by Mr. Belshe with all in favor to expend the funds on behalf of the project account to extend electrical service to the lift station was approved.

• Mr. Smith informed the Board that the developer of Tract 6 wishes to have the CDD take

over operation maintenance of certain items within their development. This will be

complicated as to what items they are and how the CDD will fund it as they do not have

funds in this years’ budget to do any of that. He has been working with them to put

together a budget for next year but even if the Board approves this during its budget

process it would not kick in until October 1, 2020. In the meantime, there will be items

that will need maintenance prior to October 1st such as mowing of pond banks, aquatic

weed control and some landscape maintenance. He has been discussing whether it would

be appropriate to do a developer funding agreement to cover that interim until October

1st, but the bigger question is, is the Board okay with taking over maintenance of some of

these items, it is nothing they can’t do as they can do all these things but there has not

been a specific discussion of that.

• Mr. Root asked if there anything in their list that is out of the ordinary. Mr. Smith stated

it is perfectly lined up with what is done at Town Center and provided a list to the Board

of these items and indicated they were not out of the ordinary it would just be whether

the Board wanted to take this on and how do we fund this going forward in the yearly

budget. Mr. Root provided his input on this matter. Further discussion ensued on this

matter.

• Mr. Cate indicated as discussed earlier as it relates to the invoices to remove the ones for

Chiumento and keep the others.

Agenda



ON MOTION by Mr. Root seconded by Mr. Belshe with all in favor the developer will provide any or all maintenance to these properties until October 1, 2020 at which time the District will assume those responsibilities and instruct the attorney to draft the appropriate paperwork required for this to occur was approved.

NINTH ORDER OF BUSINESS Supervisor Request

• Mr. Koncar indicated the next Board meeting is scheduled for May 15, 2020. He

continued to state the Governors’ authorization to have meetings by phone or video

expires on May 7, 2020 unless that is extended, they will have a face to face meeting on

May 15, 2020.

TENTH ORDER OF BUSINESS Adjournment There being no further business, the meeting was adjourned at 11:50 a.m.

Bob Koncar, Secretary David R. Root, Chairman

Agenda

Fourth Order of Business

Agenda

4A

Agenda

Kaiti Lenhart FLAGLER COUNTY SUPERVISOR OF ELECTIONS

1769 E. Moody Boulevard, Building 2, Suite 101 PO Box 901 Bunnell, Florida 32110-0901

Phone (386) 313-4170 Fax (386) 313-4171 www.FlaglerElections.com

April 15, 2020

Sandra Demarco

Recording Manager

Inframark

210 N. University Dr; Suite 702

Coral Springs, Fl 33071

RE: CDD Registered Voters

Dear Sandra Demarco:

Per your request, in accordance with the requirements of Chapter 190(3)(a)(d), the total

number of registered voters for the following Community Development District as of April

15, 2020 is:

Palm Coast Park Community Development District: 0

Town Center at Palm Coast Community Development District: 412

If you have any questions or require any further assistance, please contact this office.

Thank you,

Kaiti Lenhart Supervisor of Elections

Agenda

4B

Agenda

PALM COAST PARKCommunity Development District

Annual Operating and Debt Service Budget

Fiscal Year 2021

Prepared by:

Proposed Budget(Meeting 5/15/20)

Agenda

Fiscal Year 2021

PALM COAST PARK


Operating Budget

Agenda

PALM COAST PARK

Community Development District General Fund

ADOPTED ACTUAL PROJECTED TOTAL

ACTUAL ACTUAL BUDGET THRU APR- PROJECTED BUDGET

ACCOUNT DESCRIPTION FY 2018 FY 2019 FY 2020 MAR- 2020 SEP 2020 FY 2020 FY 2021

Interest - Investments 2,471$ 6,679 5,600$ 1,959$ 1,959$ 3,918$ 5,600$

Interest - Tax Collector - 119 - - - - -

Special Assmnts- Tax Collector 285,710 289,816 297,080 257,581 39,499 297,080 297,080

Special Assmnts- Discounts (5,204) (10,052) (11,883) (10,303) - (10,303) (11,883)

TOTAL REVENUES 282,977 286,562 290,797 249,237 41,458 290,695 290,797

EXPENDITURES

Administrative

P/R-Board of Supervisors 5,200 5400 6,000 3,000 3,000 6,000 6,000

FICA Taxes 398 413 460 230 230 459 460

ProfServ-Arbitrage Rebate 600 600 600 - 600 600 600

ProfServ-Dissemination Agent 5,000 5000 5,000 - 5,000 5,000 5,000

ProfServ-Engineering 479 3534 5,000 5,585 5,585 11,170 7,980

ProfServ-Legal Services 3,722 18096 12,000 1,392 10,392 11,784 12,000

ProfServ-Mgmt Consulting Serv 47,112 49000 51,911 12,923 24,923 37,846 54,507

ProfServ-Special Assessment 5,512 5750 - - - - -

ProfServ-Trustee Fees 7,583 7383 7,600 4,830 2,770 7,600 7,600

Auditing Services 4,000 4000 5,000 4,000 - 4,000 5,000

Postage and Freight 976 1569 1,200 1,125 600 1,725 1,200

Insurance - General Liability 13,444 12348 13,600 12,348 - 12,348 13,600

Printing and Binding 636 1443 1,300 858 358 1,216 1,300

Legal Advertising 855 1940 1,600 2,779 779 3,558 1,600

REVENUES

Summary of Revenues, Expenditures and Changes in Fund BalancesFiscal Year 2021 Proposed Budget

Annual Operating and Debt Service Budget Fiscal Year 2021 Page 1

Agenda

PALM COAST PARK

Community Development District General Fund





Misc-Assessmnt Collection Cost 4,369 4128 5,941 3,556 790 4,346 5,941

Misc-Contingency 365 2378 5,000 1,704 1,704 3,408 5,000

Misc-Web Hosting 1,000 1000 1,000 167 - 167 -

Office Supplies 237 231 450 210 210 420 450

Rental - Meeting Room - - 400 253 190 443 400

Annual District Filing Fee 175 175 175 175 - 175 175

Total Administrative 101,663 124,388 124,237 55,135 57,130 112,264 128,812

Field

ProfServ-Administrative 18,000 18000 18,000 9,000 9,000 18,000 18,000

Contracts-Landscape 118,120 108045 120,000 50,940 69,060 120,000 120,000

Contracts-Preserve Management 7,636 - 16,900 - 16,900 16,900 10,000

R&M-General - 3600 10,000 - 10,000 10,000 8,020

Misc-Hurricane Expense 8,506 - - - - - -

Misc-Contingency - - 1,660 - 1,660 1,660 5,965

Total Field 152,262 129,645 166,560 59,940 106,620 166,560 161,985

TOTAL EXPENDITURES 253,925 254,033 290,797 115,075 163,750 278,824 290,797

Excess (deficiency) of revenues

Over (under) expenditures 29,052 32,529 - 134,162 (122,292) 11,871 -

Net change in fund balance 29,052 32,529 - 134,162 (122,292) 11,871 -

FUND BALANCE, BEGINNING 221,751 250,803$ 283,332 283,332 - 283,332 295,203

FUND BALANCE, ENDING 250,803$ 283,332$ 283,332$ 417,494$ (122,292)$ 295,203$ 295,203$


Agenda

PALM COAST PARK Community Development District General Fund

Budget Narrative Fiscal Year 2021

Annual Operating and Debt Service Budget Fiscal Year 2021

REVENUES

Interest-Investments The District earns interest income on their operating and investment accounts.

Special Assessment-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. This will be billed through the Tax Collector.

Special Assessment-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non-Ad Valorem assessments collected through the Tax Collector.

EXPENDITURES

Administrative

P/R-Board of SupervisorsChapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the scheduled meetings.

FICA Taxes Payroll taxes on Board of Supervisors’ compensation. The budgeted amount for the fiscal year is calculated at 7.65% of the total payroll expenditures.

Professional Services-Arbitrage Rebate Calculation

The District uses a company who specializes in municipal and district arbitrage calculations to calculate the District's Arbitrage Rebate Liability on the 2006 Series Special Assessment Bonds. The budgeted amount for the fiscal year is based on standard fees charged for this service.

Page 3

Agenda




EXPENDITURES

Administrative (continued)

Professional Services - Dissemination Agent The District is required by the Securities and Exchange Commission to comply with rule 15c2-12(b)-(5), which relates to additional reporting requirements for unrelated bond issues.

Professional Services-Engineering The District's engineer will provide general engineering services to the District, i.e. attendance and preparation for board meetings, review of invoices, and other specifically requested assignments.

Professional Services-Legal Services The District's legal counsel will provide general legal services to the District, i.e. attendance and preparation for meetings, review of operating and maintenance contracts, and other specifically requested assignments.

Professional Services-Management Consulting ServicesThe District receives Management, Accounting and Administrative services as part of a Management Agreement with Inframark Infrastructure Management Services. The budgeted amount for the fiscal year is based on the contracted fees outlined in Exhibit "A" of the Management Agreement, with Special Assessment services being added here, yielding a proposed decrease for this year.

Professional Services-Trustee Fees

The District issued this Series of 2006 Special Assessment Bonds that are deposited with a Trustee to handle all trustee matters. The annual trustee fee is based on standard fees charged plus any out-of-pocket expenses.

Auditing Services

The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter, with an anticipated moderate increase.

Page 4

Agenda




EXPENDITURES


Postage & Freight

Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence.

Insurance-General Liability The District's General Liability & Public Officials Liability Insurance policy is with Public Risk Insurance Agency. The budgeted amount for the fiscal year is based on prior year premiums plus 10 percent due to market uncertainty.

Printing & BindingCopies used in the preparation of agenda packages, required mailings, procured documents, and other special projects.

Legal Advertising The District is required to advertise various notices for Board meetings, procurements and other public hearings in a newspaper of general circulation.

Misc.-Assessment Collection Cost The District reimburses the Flagler County Tax Collector for applicable necessary administrative costs. Per Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for all collection costs is based on a maximum of 2% of the anticipated assessment collections

Misc.-Contingency This category provides funds for administrative expenses that may not have been budgeted anywhere else. The proposed significant increase is to allow for potential work and services on the District’s website to comply with Federal regulations.

Page 5

Agenda




EXPENDITURES


Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.

Rental-Meeting Room The District currently meets at the Hilton Garden Inn.

Annual District Filing Fee The District is required to pay an annual fee of $175 to the Florida Department of Economic Opportunity.

EXPENDITURES

Field

Professional Services-Administrative The District has a contract with Clint Smith Consulting, LLC for services for the administration of the field operations of the District and its contractors.

Contracts-Landscape The District currently has a contract with Yellowstone Landscape, Inc. to provide landscape management of the common areas within the District.

Contracts-Preserve Management

The District contracted with Vanasse Hangen Brustlin, Inc. (VHB) for Gopher Tortoise Preserve Land Management.

Page 6

Agenda




EXPENDITURES

Field (continued)

R&M - GeneralProjected expenditures for repairs and maintenance of common areas.

Misc. – ContingencyThis represents any additional field expenditures that may not have been anticipated in the budget.

Page 7

Agenda

PALM COAST PARK

Community Development District Sawmill Creek Fund 002


BUDGET THRU APR- PROJECTED BUDGET

ACCOUNT DESCRIPTION FY 2020 MAR- 2020 SEP 2020 FY 2020 FY 2021

Special Assmnts- Tax Collector - - - - 109,787

Special Assmnts- Discounts - - - - (4,391)

TOTAL REVENUES - -$ -$ -$ 105,396$

EXPENDITURES

Administrative

Misc-Assessmnt Collection Cost - - - - 2,196

Total Administrative -$ -$ -$ -$ 2,196$

Field

ProfServ-Administrative - - - - 9,000

Contracts-Landscape - - - - 54,000

Electricity - Streetlights - - - - 15,000

Electricity - Irrigation/Signs - - - - 600

Utility - Irrigation - - - - 600

R&M-Signage - - - - 500

REVENUES



Agenda

PALM COAST PARK

Community Development District Sawmill Creek Fund 002





R&M-Storm Water - Pond - - - - 6,000

R&M - Contingency - - - - 7,500

Total Field -$ -$ -$ -$ 93,200$

Reserves

Reserves - Roadway - - - - 10,000

Total Field -$ -$ -$ -$ 103,200$

TOTAL EXPENDITURES -$ -$ -$ -$ 105,396$


Over (under) expenditures - - - - -

Net change in fund balance - - - - -

FUND BALANCE, BEGINNING - - - - -

FUND BALANCE, ENDING -$ -$ -$ -$ -$


Agenda

PALM COAST PARK Community Development District General Fund 002



REVENUES

Special Assessment-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. This will be billed through the Tax Collector.


EXPENDITURES

Administrative

Misc.-Assessment Collection Cost The District reimburses the Flagler County Tax Collector for applicable necessary administrative costs. Per Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for all collection costs is based on a maximum of 2% of the anticipated assessment collections

EXPENDITURES

Field

Professional Services-Administrative The District has a contract with Clint Smith Consulting, LLC for services for the administration of the field operations of Sawmill Creek and its contractors.

Page 10

Agenda

PALM COAST PARK Community Development District General Fund 002



EXPENDITURES

Field (cont’d)

Contracts-Landscape The District currently has a contract with Yellowstone Landscape, Inc. to provide landscape management of the common areas, which will include Sawmill Creek.

Electricity - StreetlightsElectrical service provided by Florida Power & Light for the streetlights for Sawmill Creek.

Electricity-Irrigation/SignsElectrical use to run the signage lighting and the irrigation controllers.

Utility-IrrigationWater use for the irrigation system in Sawmill Creek.

R&M - SignagePressure washing, on a monthly basis, for signs within the Sawmill Creek area.

R&M – Stormwater - PondMaintainence of the pond in Sawmill Creek.

R & M – ContingencyThis represents any additional field expenditures that may not have been anticipated in the budget.

Reserves - Roadways Roadway improvement expenses that are projected to occur in the future are appropriated with this account.

Page 11

Agenda

PALM COAST PARK


AVAILABLE FUNDS

Amount

Beginning Fund Balance - Fiscal Year 2021 295,203$

Net Change in Fund Balance - Fiscal Year 2021 -

Reserves - Fiscal Year 2021 -

Total Funds Available (Estimated) - FY 2021 295,203

Nonspendable Fund Balance

Deposits 25,000

Subtotal 25,000

Assigned Fund Balance

Operating Reserve - Operating Capital 72,699(1)

Subtotal 72,699

Total Allocation of Available Funds 97,699

Total Unassigned (undesignated) Cash 197,504$

Notes

(1) Represents approximately 3 months of operating expenditures

ALLOCATION OF AVAILABLE FUNDS

Allocation of Fund Balances

Exhibit "A"


Fiscal Year 2021 Page 12

Agenda

PALM COAST PARK


Debt Service BudgetsFiscal Year 2021

Agenda

PALM COAST PARK

Community Development District Series 2006 Debt Service Fund




Interest - Investments 5,400$ 10,568 4,000$ 14,166$ 4,166$ 18,332$ 8,000$

Special Assmnts- Tax Collector 2,311,668 2,344,892 2,355,009 2,052,408 302,601 2,355,009 2,355,009

Special Assmnts- CDD Collected (7,260) - - - - - -

Special Assmnts- Discounts (42,106) (81,332) (94,200) (82,096) - (82,096) (94,200)

TOTAL REVENUES 2,267,702 2,274,128 2,264,809 1,984,478 306,767 2,291,245 2,268,809

EXPENDITURES

Administrative

Misc-Assessmnt Collection Cost 35,684 33,399 47,100 28,338 6,052 34,390 47,100

Total Administrative 35,684 33,399 47,100 28,338 6,052 34,390 47,100

Debt Service

Principal Debt Retirement 730,000 770,000 815,000 - 815,000 815,000 865,000

Interest Expense 1,504,515 1,462,905 1,419,015 709,508 709,508 1,419,016 1,372,560

Total Debt Service 2,234,515 2,232,905 2,234,015 709,508 1,524,508 2,234,016 2,237,560

TOTAL EXPENDITURES 2,270,199 2,266,304 2,281,115 737,846 1,530,560 2,268,406 2,284,660

REVENUES

Summary of Revenues, Expenditures and Changes in Fund Balances

Fiscal Year 2021 Proposed Budget



Agenda

PALM COAST PARK





Summary of Revenues, Expenditures and Changes in Fund Balances

Fiscal Year 2021 Proposed Budget


Over (under) expenditures (2,497) 7,824 (16,306) 1,246,632 (1,223,793) 22,839 (15,851)

OTHER FINANCING SOURCES (USES)

Operating Transfers-Out (102,513) (60,853) - (10,663) - (10,663) -

Contribution to (Use of) Fund Balance - - (16,306) - - - (15,851)

TOTAL OTHER SOURCES (USES) (102,513) (60,853) (16,306) (10,663) - (10,663) (15,851)

Net change in fund balance (105,010) (53,029) (16,306) 1,235,969 (1,223,793) 12,176 (15,851)

FUND BALANCE, BEGINNING 2,715,951 2,610,941$ 2,557,912 2,557,912 - 2,557,912 2,570,088

FUND BALANCE, ENDING 2,610,941$ 2,557,912$ 2,541,606$ 3,793,881$ (1,223,793)$ 2,570,088$ 2,554,237$



Agenda

PALM COAST PARK


Amortization Schedule

Series 2006 Special Assessment Bonds

PRINCIPAL YEARLYDATE BALANCE INTEREST PRINCIPAL TOTAL TOTAL

1-Nov-20 24,080,000$ 686,280$ -$ 686,280$

1-May-21 24,080,000$ 686,280$ 865,000$ 1,551,280$ 2,237,560$

1-Nov-21 23,215,000$ 661,628$ -$ 661,628$

1-May-22 23,215,000$ 661,628$ 915,000$ 1,576,628$ 2,238,255$

1-Nov-22 22,300,000$ 635,550$ -$ 635,550$

1-May-23 22,300,000$ 635,550$ 970,000$ 1,605,550$ 2,241,100$

1-Nov-23 21,330,000$ 607,905$ -$ 607,905$

1-May-24 21,330,000$ 607,905$ 1,025,000$ 1,632,905$ 2,240,810$

1-Nov-24 20,305,000$ 578,693$ -$ 578,693$

1-May-25 20,305,000$ 578,693$ 1,085,000$ 1,663,693$ 2,242,385$

1-Nov-25 19,220,000$ 547,770$ -$ 547,770$

1-May-26 19,220,000$ 547,770$ 1,150,000$ 1,697,770$ 2,245,540$

1-Nov-26 18,070,000$ 514,995$ -$ 514,995$

1-May-27 18,070,000$ 514,995$ 1,215,000$ 1,729,995$ 2,244,990$

1-Nov-27 16,855,000$ 480,368$ -$ 480,368$

1-May-28 16,855,000$ 480,368$ 1,285,000$ 1,765,368$ 2,245,735$

1-Nov-28 15,570,000$ 443,745$ -$ 443,745$

1-May-29 15,570,000$ 443,745$ 1,365,000$ 1,808,745$ 2,252,490$

1-Nov-29 14,205,000$ 404,843$ -$ 404,843$

1-May-30 14,205,000$ 404,843$ 1,445,000$ 1,849,843$ 2,254,685$

1-Nov-30 12,760,000$ 363,660$ -$ 363,660$

1-May-31 12,760,000$ 363,660$ 1,525,000$ 1,888,660$ 2,252,320$

1-Nov-31 11,235,000$ 320,198$ -$ 320,198$

1-May-32 11,235,000$ 320,198$ 1,615,000$ 1,935,198$ 2,255,395$

1-Nov-32 9,620,000$ 274,170$ -$ 274,170$

1-May-33 9,620,000$ 274,170$ 1,710,000$ 1,984,170$ 2,258,340$

1-Nov-33 7,910,000$ 225,435$ -$ 225,435$

1-May-34 7,910,000$ 225,435$ 1,810,000$ 2,035,435$ 2,260,870$



Agenda

PALM COAST PARK


Amortization Schedule

Series 2006 Special Assessment Bonds

PRINCIPAL YEARLYDATE BALANCE INTEREST PRINCIPAL TOTAL TOTAL

1-Nov-34 6,100,000$ 173,850$ -$ 173,850$

1-May-35 6,100,000$ 173,850$ 1,920,000$ 2,093,850$ 2,267,700$

1-Nov-35 4,180,000$ 119,130$ -$ 119,130$

1-May-36 4,180,000$ 119,130$ 2,030,000$ 2,149,130$ 2,268,260$

1-Nov-36 2,150,000$ 61,275$ -$ 61,275$

1-May-37 2,150,000$ 61,275$ 2,150,000$ 2,211,275$ 2,211,275$

Total 14,198,985$ 24,080,000$ 38,278,985$



Agenda

PALM COAST PARK

Community Development DistrictSeries 2019 Debt Service Fund




Interest - Investments -$ 986$ 986$ 1,972$ 5,000$

Special Assmnts- Tax Collector - - - - 209,231

Special Assmnts- Discounts - - - - (8,369)

TOTAL REVENUES - 986 986 1,972 205,862

EXPENDITURES

Administrative

Misc-Assessmnt Collection Cost - - - - 4,185

Total Administrative - - - - 4,185

Debt Service

Principal Debt Retirement - - - - 40,000

Interest Expense - - 57,302 57,302 157,470

Total Debt Service - - 57,302 57,302 197,470

TOTAL EXPENDITURES - - 57,302 57,302 201,655

REVENUES



Agenda

PALM COAST PARK







Over (under) expenditures - 986 (56,316) (55,330) 4,207


Proceeds of Refunding Bonds - 427,164 - 427,164 -

Operating Transfers-Out - (677) - (677) -

Contribution to (Use of) Fund Balance - - - - 4,207

TOTAL OTHER SOURCES (USES) - 426,487 - 426,487 4,207

Net change in fund balance - 427,473 (56,316) 371,157 4,207

FUND BALANCE, BEGINNING - - - - 371,157

FUND BALANCE, ENDING - 427,473$ (56,316)$ 371,157$ 375,365$


Agenda

PALM COAST PARK

Community Development District Series 2019 Sawmill Creek Fund

PeriodEnding Principal Interest Debt Service Annual Debt Service

11/1/2020 $ 78,735 $ 78,735 $ 136,037

5/1/2021 $ 40,000 $ 78,735 $ 118,735

11/1/2021 $ 78,055 $ 78,055 $ 196,790 5/1/2022 $ 40,000 $ 78,055 $ 118,055 11/1/2022 $ 77,375 $ 77,375 $ 195,430 5/1/2023 $ 40,000 $ 77,375 $ 117,375 11/1/2023 $ 76,695 $ 76,695 $ 194,070 5/1/2024 $ 40,000 $ 76,695 $ 116,695 11/1/2024 $ 76,015 $ 76,015 $ 192,710 5/1/2025 $ 45,000 $ 76,015 $ 121,015 11/1/2025 $ 75,250 $ 75,250 $ 196,265 5/1/2026 $ 45,000 $ 75,250 $ 120,250 11/1/2026 $ 74,406 $ 74,406 $ 194,656 5/1/2027 $ 45,000 $ 74,406 $ 119,406 11/1/2027 $ 73,563 $ 73,563 $ 192,969 5/1/2028 $ 50,000 $ 73,563 $ 123,563 11/1/2028 $ 72,625 $ 72,625 $ 196,188 5/1/2029 $ 50,000 $ 72,625 $ 122,625 11/1/2029 $ 71,688 $ 71,688 $ 194,313 5/1/2030 $ 55,000 $ 71,688 $ 126,688 11/1/2030 $ 70,656 $ 70,656 $ 197,344 5/1/2031 $ 55,000 $ 70,656 $ 125,656 11/1/2031 $ 69,515 $ 69,515 $ 195,171 5/1/2032 $ 55,000 $ 69,515 $ 124,515 11/1/2032 $ 68,374 $ 68,374 $ 192,889 5/1/2033 $ 60,000 $ 68,374 $ 128,374 11/1/2033 $ 67,129 $ 67,129 $ 195,503 5/1/2034 $ 60,000 $ 67,129 $ 127,129 11/1/2034 $ 65,884 $ 65,884 $ 193,013 5/1/2035 $ 65,000 $ 65,884 $ 130,884 11/1/2035 $ 64,535 $ 64,535 $ 195,419 5/1/2036 $ 70,000 $ 64,535 $ 134,535

Series 2019 Bond (Parcel 6)


Agenda

PALM COAST PARK

Community Development District Series 2019 Sawmill Creek Fund

11/1/2036 $ 63,083 $ 63,083 $ 197,618 5/1/2037 $ 70,000 $ 63,083 $ 133,083 11/1/2037 $ 61,630 $ 61,630 $ 194,713 5/1/2038 $ 170,000 $ 61,630 $ 231,630 11/1/2038 $ 58,103 $ 58,103 $ 289,733 5/1/2039 $ 175,000 $ 58,103 $ 233,103 11/1/2039 $ 54,471 $ 54,471 $ 287,574 5/1/2040 $ 185,000 $ 54,471 $ 239,471 11/1/2040 $ 50,633 $ 50,633 $ 290,104 5/1/2041 $ 190,000 $ 50,633 $ 240,633 11/1/2041 $ 46,548 $ 46,548 $ 287,180 5/1/2042 $ 200,000 $ 46,548 $ 246,548 11/1/2042 $ 42,248 $ 42,248 $ 288,795 5/1/2043 $ 210,000 $ 42,248 $ 252,248 11/1/2043 $ 37,733 $ 37,733 $ 289,980 5/1/2044 $ 220,000 $ 37,733 $ 257,733 11/1/2044 $ 33,003 $ 33,003 $ 290,735 5/1/2045 $ 230,000 $ 33,003 $ 263,003 11/1/2045 $ 28,058 $ 28,058 $ 291,060 5/1/2046 $ 240,000 $ 28,058 $ 268,058

Total 2,705,000$ 3,272,010$ 5,977,010$ 5,766,254$


Agenda

PALM COAST PARK Community Development District Debt Service Fund



REVENUES

Interest-Investments The District earns interest income on their trust accounts with US Bank.

Special Assessment-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the Debt Service expenditures during the fiscal year. This is the portion that will be billed through the Tax Collector.


EXPENDITURES

Administrative

Misc. -Assessment Collection Cost The District reimburses the Flagler County Tax Collector for applicable necessary administrative costs. Per Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The budget for all collection costs is based on a maximum of 2% of the anticipated assessment collections.

Debt Service

Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt.

Interest Expense The District pays interest expense on the debt twice a year.

Page 21

Agenda

Supporting Budget SchedulesFiscal Year 2021

PALM COAST PARK


Agenda

PALM COAST PARK

Community Development District All Funds

Summary of Assessment Rates

Fiscal Year 2021 vs. Fiscal Year 2020

Units

Use FY 2021 FY 2020 Percent FY 2021 FY 2020 Percent FY 2021 FY 2020 Percent FY 2021 FY 2020 Percent FY 2021 FY 2020 Percent

Change Change Change Change Change

General

Residential 47.37$ 48.69$ -2.7% $0.00 $0.00 n/a $372.08 387.95$ -4.1% $0.00 $0.00 n/a 419.45$ 436.64$ -3.9% 4,960.00

Office 29.61$ 30.43$ -2.7% $0.00 $0.00 n/a $232.05 241.97$ -4.1% $0.00 $0.00 n/a 261.66$ 272.40$ -3.9% 312.00

Retail 35.53$ 36.51$ -2.7% $0.00 $0.00 n/a $279.06 290.96$ -4.1% $0.00 $0.00 n/a 314.59$ 327.48$ -3.9% 821.00

Industrial 23.69$ $24.34 -2.7% $0.00 $0.00 n/a $186.04 193.98$ -4.1% $0.00 $0.00 n/a 209.72$ 218.32$ -3.9% 600.00

Developments

Sawmill 47.37$ -$ n/a $423.89 $0.00 n/a $372.08 -$ n/a $807.84 $0.00 n/a 1,651.18$ -$ n/a 259.00

6,952.00

*Reduction in the Annual Debt Service is based on the addition of 259 Residential Units

General Fund 001 2006 Debt Service Total Assessments per Unit2019 Debt ServiceGeneral Fund 002



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4C

Agenda

RESOLUTION 2020-11

A RESOLUTION OF THE BOARD OF SUPERVISORS OF

THE PARK COAST PARK COMMUNITY DEVELOPMENT

DISTRICT APPROVING THE BUDGET FOR FISCAL

YEAR 2021 AND SETTING A PUBLIC HEARING

THEREON PURSUANT TO FLORIDA LAW

WHEREAS, the District Manager has heretofore prepared and submitted to the Board a

proposed Operating and Debt Service Budget for Fiscal Year 2021, a copy of which is attached

hereto, and

WHEREAS, the Board of Supervisors has considered said Proposed Budget and desires

to set the required Public Hearing thereon;

NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE

PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT:

1. The Budget proposed by the District Manager for Fiscal Year 2021 is hereby

approved as the basis for conducting a public hearing to adopt said proposed budget.

2. A Public Hearing on said Approved Proposed Budget is hereby declared and set for

the following date, hour and location:

Date: Friday, July 17, 2020

Hour: 10:00 a.m.

Location: Hilton Garden Inn Palm Coast/Town Center

55 Town Center Boulevard

Palm Coast, Florida 32164

3. Notice of this Public Hearing shall be published in the manner prescribed by Florida

Law.

Adopted this 15th day of May, 2020.

David R. Root

Chairman

Bob Koncar

Secretary

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Fifth Order of Business

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INDEMNIFICATION AND HOLD HARMLESS AGEEMENT

THIS INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

(“Agreement”) is made on _____, 2020, by and between Palm Coast Park Community Development District (“District”), an independent special‐purpose unit of local government created under §190, Florida Statutes, and Palm Coast Florida Holdings LLC a Florida limited liability company (“Contractor”) (collectively, “Parties”) regarding the maintenance at Sawmill Creek for the time period as detailed herein.

WHEREAS, the Parties desire the Contractor to maintain and upkeep the property located within the District more commonly known as the Plat of Sawmill Creek at Palm Coast Park recorded in Plat Book 39, Page 36 Flagler County Florida Records (hereinafter “Property”) until the end of the current fiscal year;

WHEREAS, in order for the Contractor to maintain and upkeep the Property, it may be necessary for Contractor to hire third party Contractors equipped to perform maintenance services; and

WHEREAS, the Parties desire to enter into this Agreement intended to dictate the indemnification and hold harmless provisions as well as the insurance requirements necessary to move forward with the necessary maintenance of the Property and Contractor’s hiring of any third party contractors.

NOW, THEREFORE, in consideration of the foregoing and certain other goods and valuable consideration, the receipt of which is hereby acknowledged, the Parties, intending to be legally bound, hereby agree as follows:

1. Scope of Work. The Contractor shall pay for and furnish all labor, materials, supervision, equipment, supplies, tools, services, and all other necessary incidentals required to perform complete maintenance of the Property which shall include, but is not limited to, road maintenance, storm water treatment area maintenance, landscaping, street light upkeep, irrigation, and mowing (hereinafter, “Maintenance Services”).

2. Third Party Subcontractors. The Parties further understand that Contractor may utilize third party contractors, subcontractors, organizations, agencies or corporations (“Subcontractor”) to perform the Maintenance Services at the Property. Any Subcontractor retained by the Contractor shall acknowledge in writing such Subcontractor’s acceptance of the terms of this Agreement.

3. Indemnity.

A. Contractor agrees to indemnify, defend and hold the District and its officers, agents and employees harmless from any and all liability, claims, actions, suits or demands by any person, corporation or other entity for injuries, death, property damage or of any nature, arising out of, or in connection with, the work or Maintenance Services to be performed by

Agenda

Contractor or its Subcontractors, including litigation or any appellate proceedings with respect to this Agreement.

B. Contractor agrees to protect, defend and indemnify District from any claims for unpaid work, labor or materials with respect to Contractor’s or Subcontractor’s performance.

C. The Contractor agrees, understands and acknowledges that this Agreement requires that the Board, its officers, appointed or elected officials, consultants, agents and employees be indemnified and held harmless for any and all liability, claims, costs, suits, causes of action, judgments or damages sustained by the District pursuant to this Agreement.

D. Contractor further agrees to obtain, maintain and pay for such insurance coverage to ensure compliance with the provisions of this paragraph.

4. Certificate of Insurance. Upon the execution of this Agreement and prior to Contractor or any Subcontractor performing Maintenance Services, the following must apply:

A. The Contractor and Subcontractor shall maintain throughout the term of this Agreement the following insurance:

(1) Worker’s Compensation Insurance in accordance with the laws of the State of Florida.

(2) Commercial General Liability Insurance covering the Contractor’s legal liability for bodily injuries, with limits of not less than $1,000,000 combined single limit bodily injury and property damage liability and covering at least Independent Contractors Coverage for bodily injury and property damage in connection with any subcontractors’ operation.

(3) Employer’s Liability Coverage with limits of at least $1,000,000 (one million dollars) per accident or disease.

(4) Automobile Liability Insurance for bodily injuries in limits of not less than $1,000,000 combined single limit bodily injury and for property damage, providing coverage for any accident arising out of or resulting from the operation, maintenance, or use by the Contractor of any owned, non-owned, or hired automobiles, trailers, or other equipment required to be licensed.

B. The District shall be named as an additional insured and certificate holders. The Contractor shall furnish the District with the Certificate of Insurance evidencing compliance with this requirement. Contractor shall also verify that any Subcontractor is carrying general liability insurance for the Maintenance Services.

5. Time for Performance. The time period of the Agreement shall apply from the conception of its effective date, as defined herein, until October 1, 2020.

6. Authority. The person signing on behalf of the entity certifies his signature that he is duly authorized to sign this Agreement on behalf of the entity and that this Agreement has been authorized by the entity.

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7. No Waiver. Contractor agrees that nothing herein shall constitute or be construed as a waiver of the District's limitations on liability contained in section 768.28, Florida Statutes, or other statute. Any subcontractor retained by the Contractor shall acknowledge in writing such subcontractor’s acceptance of the terms of this Section.

8. Headings for Convenience Only. The descriptive headings in this Agreement are for convenience only and shall neither control nor affect the meaning or construction of any of the provisions of this Agreement.

9. Enforcement. In the event that either the District or the Contractor is required to enforce this Agreement by court proceedings or otherwise, then the prevailing party shall be entitled to recover all fees and costs incurred, including reasonable attorneys’ fees, paralegal fees and costs for trial, alternative dispute resolution, or appellate proceedings.

10. Agreement. This instrument shall constitute the final and complete expression of this Agreement between the District and the Contractor relating to the subject matter of this Agreement.

11. Amendments. Amendments to and waivers of the provisions contained in this Agreement may be made only by an instrument in writing which is executed by both the District and the Contractor.

12. Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and the Contractor, both the District and the Contractor have complied with all the requirements of law, and both the District and the Contractor have full power and authority to comply with the terms and provisions of this instrument.

13. Notices. All notices, requests, consents and other communications under this Agreement ("Notices") shall be in writing and shall be delivered, mailed by First Class Mail, postage prepaid, or overnight delivery service, to the Parties, as follows:

(a) If to Contractor: Palm Coast Florida Holdings, LLC P.O. Box 22547 Saint Simons Island, GA 31522

With a copy to:

Attn: John P. Byrnes, Manager Tel: (770) 231-6631 Ansbacher & Schneider, P.A.

5150 Belfort Road, Bldg. 100 Jacksonville, Florida 32256 Attn: Lawrence V. Ansbacher, Esq., Contractor Counsel Tel: (904) 296-0100

(b) If to District: Palm Coast Park Community Development District c/o Inframark, Inc.

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210 N. University Drive, Suite 702

Coral Springs, FL 33071 Attn: Robert Koncar, District Manager

Tel: (904) 940-6044 With a copy to: Chiumento Dwyer Hertel Grant 145 City Place, Suite 301 Palm Coast, FL 32164

Attn: Michael D. Chiumento III, Esq. District Counsel Tel: (386) 445-8900

14. Controlling Law. Venue. This Agreement and the provisions contained in this Agreement shall be construed, interpreted, and controlled according to the laws of the State of Florida. Venue for any dispute shall be in a court of appropriate jurisdiction in Flagler County, Florida.

15. Effective Date. This Agreement shall be effective as the date of signing and shall remain in effect until October 1, 2020 unless terminated by either of the District or the Contractor in accordance with the provisions of this Agreement or renewed as provided for herein.

16. Public Records. As a local unit District of special-purpose government established pursuant to Chapter 190, Florida Statutes, all documents of any kind, whether made or received by the District or provided to the District in connection with this Agreement may be public records subject to public disclosure in accordance with Florida law. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is SANDRA DEMARCO, [email protected] (“Public Records Custodian”). Among other requirements and to the extent applicable by law, the Contractor shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored

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mailto:[email protected]

electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, SANDRA DEMARCO AT 954.603.0033, EXT. 40532 [email protected], INFRAMARK, 210 N. UNIVERSITY DRIVE, SUITE 702 | CORAL SPRINGS, FL 33071.

17. Severability. The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement, or any part of this Agreement not held to be invalid or unenforceable.

18. COVID-19. The Parties hereby acknowledge that, as of the date of this Agreement, the COVID-19 coronavirus outbreak (the “COVID-19 Outbreak”) has resulted in material worldwide disruptions to public and private activities, including, without limitation, the closing of various government offices. The Parties further acknowledge that the COVID-19 Outbreak is rapidly evolving and that the full range of potential effects on a party’s ability to perform its obligations under this Agreement in a timely manner cannot be fully predicted as of the date of this Agreement. Accordingly, each party agrees that the other party cannot be deemed in default in the performance of its obligations under this Agreement if, and so long as, such performance is barred or rendered reasonably impracticable as a result of COVID-19, whether foreseeable or unforeseeable, including, without limitation, the closure of governmental recording offices or delays, closures or disruption to delivery services. In the event either party in good faith determines that its performance of its obligations under this Agreement in a timely manner is or will be barred or rendered reasonably impracticable as the result of the COVID-19 Outbreak, such party shall give the other party prompt notice thereof, whereupon the notifying party be afforded a reasonable extension of the relevant time otherwise designated for its performance under this Agreement.

[Remainder of page left intentionally blank]

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IN WITNESS WHEREOF, the Parties execute this agreement the day and year first written above.

ATTEST: , Secretary

PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT By: David Root, Its Chairman Date:________________, 2020

ATTEST:

PALM COAST FLORIDA HOLDINGS LLC By: John P. Byrnes, Its Manager Date: ________________, 2020

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5A

Agenda

RESOLUTION No. 2020-12

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE

PALM COAST PARK COMMUNITY DEVELOPMENT

DISTRICT AUTHORIZING THE SIGNING OF THE

INDEMNIFICATION AND HOLD HARMLESS AGREEMENT

BY AND BETWEEN THE DISTRICT AND PALM COAST

FLORIDA HOLDINGS LLC.

WHEREAS, the Palm Coast Park Community Development District ("District") is a

local unit of special-purpose government established pursuant to Chapter 190, Florida

Statutes, for the purpose of providing, operating and maintaining infrastructure

improvements, facilities and services to the lands within the District;

WHEREAS, the Board of Supervisors of the District (“Board”) desires to grant

signing and authority to the Chair of the Board to sign the Indemnification and Hold

Harmless Agreement between the District and Palm Coast Florida Holdings, LLC.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF

SUPERVISORS OF THE PALM COAST PARK COMMUNITY

DEVELOPMENT DISTRICT:

RESOLVED that the Board hereby adopts this Resolution for accepting and

assenting to the Chair of the Board to sign the Indemnification and Hold Harmless

Agreement between the District and Palm Coast Florida Holdings, LLC.

RESOLVED that this Resolution shall take effect upon its passage and adoption by the

Board.

PASSED AND ADOPTED this 15th day of MAY, 2020.

ATTEST: BOARD OF SUPERVISORS OF

PALM COAST PARK

COMMUNITY DEVELOPMENT DISTRICT

________________________ By:_________________________________

Secretary David Root, Chairman, Board of Supervisors

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Sixth Order of Business

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6A

Agenda

RESOLUTION 2020-08


THE PALM COAST PARK COMMUNITY

DEVELOPMENT DISTRICT SETTING A PUBLIC

HEARING TO BE HELD ON THE ______ OF ____________

2020, AT _______:_______A.M. AT THE HILTON GARDEN

INN, 55 TOWN CENTER BLVD., PALM COAST, FLORIDA

32164 FOR THE PURPOSE OF HEARING PUBLIC

COMMENT ON IMPOSING SPECIAL ASSESSMENTS ON

CERTAIN PROPERTY WITHIN THE DISTRICT

GENERALLY DESCRIBED AS PALM COAST PARK

COMMUNITY DEVELOPMENT DISTRICT IN

ACCORDANCE WITH CHAPTERS 170, 190 AND 197,

FLORIDA STATUTES.

WHEREAS, the Board of Supervisors of the Palm Coast Park Community

Development District (the “Board”) has previously adopted Resolution 2020-07 entitled:


THE PALM COAST PARK COMMUNITY

DEVELOPMENT DISTRICT DECLARING SPECIAL

ASSESSMENTS; INDICATING THE LOCATION,

NATURE AND ESTIMATED COST OF THOSE

INFRASTRUCTURE IMPROVEMENTS WHOSE COST IS

TO BE DEFRAYED BY THE SPECIAL ASSESSMENTS;

PROVIDING THE ESTIMATED COST OF THE

IMPROVEMENTS TO BE DEFRAYED BY THE SPECIAL

ASSESSMENTS; PROVIDING THE MANNER IN WHICH

SUCH SPECIAL ASSESSMENTS SHALL BE MADE;

PROVIDING WHEN SUCH SPECIAL ASSESSMENTS

SHALL BE PAID; DESIGNATING LANDS UPON WHICH

THE SPECIAL ASSESSMENTS SHALL BE LEVIED;

PROVIDING FOR AN ASSESSMENT PLAT; ADOPTING

A PRELIMINARY ASSESSMENT ROLL; PROVIDING

FOR PUBLICATION OF THIS RESOLUTION.

WHEREAS, in accordance with Resolution 2020-07, a Preliminary Special

Assessment Roll has been prepared and all other conditions precedent set forth in Chapters

170, 190 and 197, Florida Statutes, to the holding of the aforementioned public hearing have

been satisfied, and the assessment roll and related documents are available for public

inspection at the offices of the District manager, Inframark, 210 N. University Drive, Suite

702, Coral Springs, Florida 33071 (the “District Office”).

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NOW THEREFORE BE IT RESOLVED BY THE BOARD

OF SUPERVISORS OF THE PARK COMMUNITY

DEVELOPMENT DISTRICT:

1. There is hereby declared a public hearing to be held at ____:___ a.m. on

____________, 2020 at The Hilton Garden Inn, 55 Town Center Blvd., Palm Coast

Florida 32164, for the purpose of hearing comment and objections to the proposed

special assessment program for District improvements as identified in the Preliminary

Special Assessment Roll, a copy of which is on file. Affected parties may appear at the

hearing or submit their comments in writing prior to the hearing to the office of the

District Manager, Inframark, 210 N. University Drive, Suite 702, Coral Springs,

Florida 33071.

2. Notice of said hearing shall be advertised in accordance with Chapters 170, 190 and

197, Florida Statutes, and the District Manager is hereby authorized and directed to

place said notice in a newspaper(s) of general circulation within Flagler County (by

two (2) publications one (1) week apart with the first publication at least twenty (20)

days prior to the date of the hearing established herein). The District Manager shall

file a publisher’s affidavit with the District Secretary verifying such publication of

notice. The District Manager is further authorized and directed to give thirty (30) days

written notice by mail of the time and place of this hearing to the owners of all property

to be assessed and include in such notice the amount of the assessment for each such

property owner, a description of the areas to be improved and notice that information

concerning all assessments may be ascertained at the District Office. The District

manager shall file proof of such mailing by affidavit with the District Secretary.

3. The Resolution shall become effective upon its passage.

PASSED AND ADOPTED this ________ day of May 2020.

ATTEST: PALM COAST PARK

COMMUNITY DEVELOPMENT DISTRICT

________________________ ______________________________________

Secretary/Assistant Secretary David Root, Chairperson, Board of Supervisors

Agenda

Ninth Order of Business

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9A

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Palm Coast Park CDD Landscape Maintenance Log Yellowstone LandscapeMarch - April, 2020

3/2/2020 All turf areas mowed

3/3/2020 Trash Can Liners

3/4/2020 Lifting of trees

3/5/2020 Site Inspection w/ Clint Smith

3/12/2020 Site Inspection w/ Clint Smith

3/17/2020 Account Manager Inspection

3/25/2020 Spray bridge Approaches

4/1/2020 Ventrac Egding

4/9/2020 All turf areas mowed

4/14/2020 Trash Can Liners

4/24/2020 Site Inspection

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9B

Agenda

Habitat Management Plan

For the

Gopher Tortoise Preserve at Palm Coast Park Palm Coast, Flagler County, Florida

Prepared By: Atlantic Ecological Services, LLC

Attention: Jody Sisk 201 Basque Road

St. Augustine, FL 32080 [email protected]

(904) 347-9133

Prepared For: Palm Coast Park Community Development District

Attn: Clint Smith 210 N. University Drive, Suite 702

Coral Springs, FL 33071

February 2020

Agenda

Table of Contents Page

1.0 PROJECT INTRODUCTION 1 2.0 PERMIT OVERVIEW 1 3.0 EXISTING SITE CONDITIONS 2 4.0 SOILS 3 5.0 METHODS 3

6.0 POPULATION ASSESSMENT 3

7.0 HABITAT MANGEMENT PLAN 4 8.0 SUMMARY 6 Technical References 7

i.

Agenda

Appendices

Appendix I - Figures

Location Map

Aerial Map

Topographic Map Soils Map

Habitat Map

Gopher Tortoise Burrow Map Appendix II – Photographs Appendix III – FWC Permit FGL-55

ii.

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Gopher Tortoise Management Plan Update Gopher Tortoise Preserve at Palm Coast Park Palm Coast, Flagler County, Florida February 2020 Page 1

1.0 PROJECT INTRODUCTION The Gopher Tortoise Preserve at Palm Coast Park is located within the City of Palm Coast, Flagler County, Florida, in Section 47, Township 10 South, Range 30 East. The preservation area consists of approximately 49.56 acres and located on a property identified as Flagler County Parcel ID 47-10-30-0000-01010-0022. The property is currently owned by the Florida Agricultural Museum and maintained by the Palm Coast Park Community Development District (CDD). The latitude and longitude coordinates for the approximate center of the project are 29.641 North and -81.294 West. The preservation area was established as required by the Florida Fish and Wildlife Conservation Commission (FWC) Incidental Take Permit FGL-55. The permit was issued on July 21, 2006 in support of development of the Palm Coast Park DRI (~4,742-acre development). Under this permit take of all gopher tortoises, their burrows, habitat and associated commensal species were approved, provided the applicant establish onsite conservation and habitat management along with a contribution to the FWC Land Acquisition Trust Fund, Northeast Florida for the purchase of additional gopher tortoise habitat and conservation. To date, the preservation area has been established and payment has been completed. A gopher tortoise relocation was completed under a partial transfer of FGL-55 for the Palm Coast Park Tract 2 & 3 in 2018. Under this permit a total of 20 gopher tortoises were relocated to the preservation area. After approval of this management plan and subsequent required prescribed management, it is the intent of the future projects within the Palm Coast Park DRI to relocate additional tortoises to the preservation area in support of construction of future phases of the DRI. 2.0 PERMIT OVERVIEW FWC permit FGL-55, issued in 2006, established various permit conditions as contingencies to the incidental take permit. These conditions are summarized below along with the status of each; Condition 1 – Permittee shall establish at least 116 acres of gopher tortoise habitat Status: Complete Condition 1a – Permittee must preserve and manage at least 42.06 acres of gopher tortoise habitat within the 49.56-acre conservation easement. The conservation easement boundary shall be demarcated in the field with boundary posts at 200ft intervals. Status: Complete Condition 4 – Permittee must manage and maintain the conservation easement in accordance with a habitat management plan approved by FWC

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Status: In process Condition 5 – Permittee shall keep written records of all habitat management activities, and for all tortoises relocated from the incidental take permit. All relocations must be reported annually to FWC. A report on the status of the habitat management plan must be provided on a biannual basis. Status: Complete Condition 7 – Within one-year of the permit issuance, the permittee or its agents must relocate tortoises to the conservation area to establish a minimum population of 40 to 50 tortoises. Status: In process Condition 8 – Permit does not authorize any taking of tortoises beyond that which is the direct result of development activities or the onsite movement of animals addressed in Condition 7. Status: Satisfactory Compliance 3.0 EXISTING SITE CONDITIONS The subject property consists of upland and wetland habitats. Gopher tortoises utilize upland habitats in well drained areas lacking elevated groundwater levels. The southern and eastern portions of the project consist of wetlands associated with Hulett Creek and do not provide suitable gopher tortoise habitat. Detailed description of suitable upland habitats is provided below: The communities and land use areas were categorized according to the Florida Department of Transportation (FDOT) (1991) Florida Land Use, Cover and Forms Classification System (FLUCFCS). The communities and land uses observed and delineated on the subject property are described in detail below and are shown on the attached Habitat Map. Pine Flatwoods (FLUCCS 411) – Approximately 5.66 acres of the subject property is pine flatwoods. This area is located along the eastern boundary and associated with the Adamsville fine sand soil map unit. Vegetation included slash pine (Pinus elliottii), saw palmetto (Serona repens), bracken fern (Pteridium aquilinum), and gallberry (Ilex glabra). Upland Scrub, Pine and Hardwoods (FLUCCS 436) – The central portion of the subject property consists of approximately 38.65 acres of upland scrub, pine and hardwoods. Vegetation consists of sand pine (Pinus clausa), slash pine, turkey oak (Quercus laevis), southern red oak (Quercus falcata), saw palmetto, and runner oak (Quercus pumila).

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4.0 SOILS A discussion of each soil type present on the subject property is documented below. Please see the attached Soils Map within Appendix I for the location of each soil type. Astatula fine sand (22) – This is a deep, nearly level soil and excessively drained soil. They range in size from 5 to 100 acres. A seasonal high-water table is at a depth of more than 72 inches most of the year. Adamsville fine sand (23) - This is a very deep, nearly level somewhat poorly drained soil associated with low knolls, broad flats and side slopes of ridges on the flatwoods and coastal ridge. They range from 5 to 100 acres in size. The seasonal high-water table is at a depth of 24 to 42 inches for 2 to 6 months of the year. Samsula and Placid soils, frequently flooded (24) – This is a very poorly drained, nearly level soil on flood plains and in broad, shallow drainage ways. Areas of this soil range from 5 to 60 acres. This soil is subject to flooding for 1 to 3 months during the rainy season. The water table is at a depth of less than 10 inches for more than 6 months during most years. 5.0 METHODS A 100% gopher tortoise survey was conducted on February 19, 2020, in accordance with the techniques outlined in the publication, Ecology and Habitat Protection Needs of Gopher Tortoise (Gopherus polyphemus) Populations Found on Lands Slated for Development in Florida. Mr. Jody N. Sisk led the survey and is currently an FWC Authorized Gopher Tortoise Agent (GTA-09-00003). 6.0 POPULATION ASSESSMENT A total of 47 potentially occupied gopher tortoise burrows were identified. An additional 5 abandoned burrows were observed in the field. Burrow observations consisted of adult burrows and no juvenile or hatchling burrows were identified. Based on the current FWC regulations and guidance, using the 0.5 multiplier, the estimated population within the preservation area is 24 tortoises. The preservation area abuts the St. Johns Water Management District Pellicer Creek Conservation Area, located directly north. Habitats within the Pellicer Creek Conservation Area also provide suitable habitat for gopher tortoise with slightly higher elevations associated with a sand ridge located within 400ft northeast of the subject property. Tortoises likely traverse the subject property and the Pellicer Creek Conservation Area freely, as no fence or other barrier precludes their movement.

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Evidence of coyotes were abundant throughout the subject property. While the adult gopher tortoise is not a main source of prey for the coyote, eggs or hatchling tortoises may be preyed upon by coyotes attributing to the lack of observed juvenile or hatchling burrows. Based on the site evaluation stocking rate of the FWC Gopher Tortoise Permitting Guidelines, the preservation area would qualify for an estimated density of 3 tortoises per acre. If the proposed habitat management activities are completed to reduce the canopy coverage, the site would qualify under acceptable criteria under the following site characteristics:

Size – acceptable, greater than 40 acres Soil – acceptable, greater than 18 inches depth to water Habitat – following habitat management - desirable, greater than 50% herbaceous

cover; less than 40% canopy cover Enhanced conservation value - the preservation area would quality for additional

0.5 tortoises per acre under the enhanced conservation value as it directly abuts the Pellicer Creek Conservation Area.

At a stocking rate of 3 tortoises per acre, the preservation area would support a population of 133 tortoises (44.31 acres of habitat x 3 tortoises per acre). With a baseline population of 24 tortoises, the preservation area is capable of supporting an additional 109 tortoises. 7.0 HABITAT MANAGEMENT PLAN The last active habitat management activity completed within the preservation area was a controlled burn completed on September 19, 2007. Since this time, the preserve has been managed under passive management where activities consisted of site assessments to ensure suitable habitat remained for tortoise utilization. Under current conditions the preserve consists of moderate quality tortoise habitat classified as pine flatwoods and upland scrub, pine and hardwoods habitats. Overall tree density is approximately 80% canopy coverage of slash pine, sand pine and various oak species. The shrub and herbaceous layers are limited and high accumulation of pine straw is present. Canopy density and pine straw precludes the development of herbaceous and gramineous species, limiting food sources for tortoises in the area. Soils classified as Astatula fine sand provide for suitable drainage and water table depths for tortoises. Those areas classified as Adamsville fine sand also provide suitable areas for tortoises, however these areas are slightly less in quality due to drainage and water table depths as compared to the Astatula fine sand areas. Long term management goals approved under FWC permit FGL-55 included the following objectives. These objectives are discussed along with the proposed land management activities to reach these goals.

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Objective 1 - Resource Protection Goal: Continue to maintain boundary signs and monitor the Preserve for any dumping or vandalism Management Activity: Access to the preservation is currently gated and locked to prevent dumping or vandalism. This gate should be maintained in working order. Original signage is posted and maintained along the preservation area. Signage should be inspected annually and replaced as needed.

Objective 2 - Exotic and Nuisance Plant and Animal Control Goal: Regular inspections (annual) to monitor growth of exotic and nuisance vegetation. Regular inspections to monitor the presence of feral hogs or other nuisance species which may harm tortoises or their habitats. Management Activity: Currently no exotic or nuisance species were observed within the preservation area that may limit or devalue tortoise habitat quality. No evidence of feral hogs was observed however evidence of coyotes was found throughout the area. It is recommended hunting or trapping of coyotes be completed as they may be preying on tortoise eggs or hatchlings. Objective 3 - Prescribed Fire/Mechanical Treatment Goal: If prescribed fire is not feasible, mechanical treatment will be conducted on a 2-3-year rotation during the winter months (December to March). Management Activity: No additional prescribed burns or mechanical treatment has been completed since the initial burn in 2007. Timber within the preservation area has matured such that canopy coverage and pine straw accumulation limits herbaceous and gramineous species, the primary food source for tortoises. All slash pine is Recommended to be harvested and removed from the area, effectively reducing canopy coverage to an estimated 15% overall coverage. Oak species and sand pine will be left, as they provide habitat and food sources for other wildlife in the area. Following timber harvest, a prescribed burn is Recommended to be completed to reduce the accumulated pine straw layer allowing for the establishment of native herbaceous and gramineous species. Objective 4 – Timber Management Goal: Timber will be evaluated at least biannually to ensure canopy closure does not exceed 50% and hardwoods comprise less than 20% canopy cover. Tree thinning shall be conducted as needed to ensure these percentages are not exceeded, and the tree basal area does not exceed 50 square feet per acre.

Agenda


Management Activity: As detailed above a timber harvest and prescribed burn is Recommended. Biannual inspections will be completed to ensure these conditions are maintained. Objective 5 – Land Owner Education Goal: Part of the management plan includes the education of future local residence to the importance of habitat preservation. The Property Owner’s Association shall distribute education pamphlets to all home owners of the development. Management Activity: The Property Owner’s Association shall provide education pamphlets to residents of the area. 7.0 SUMMARY

The Gopher Tortoise Preserve at Palm Coast Park is located within the City of Palm Coast, Flagler County, Florida. The preservation area consists of 44.31 acres of upland habitat and 5.66 acres of wetlands. A 100% survey of the preservation area was completed and a total of 47 potentially occupied gopher tortoise burrows were identified. The preservation area was permitted to receive tortoises relocated from construction areas associated with the Palm Coast Park DRI under FWC permit FGL-55, issued in 2006. The applicant is providing an updated habitat management plan such that after approval of this management plan and subsequent required prescribed management, it is the intent of the future projects within the Palm Coast Park DRI to relocate additional tortoises to the preservation area in support of construction of future phases of the DRI. A habitat assessment was completed for the preservation area and determined the site would support an overall stocking rate of 3 tortoises per acre once habitat management activities are completed. At a stocking rate of 3 tortoises per acre, the preservation area would support a population of 133 tortoises (44.31 acres of habitat x 3 tortoises per acre). With a baseline population of 24 tortoises, the preservation area is capable of supporting an additional 109 tortoises.

Agenda


Technical Literature References

Chafin, L.G. 2000. Field Guide to the Rare Animals of Florida. Florida Natural Areas Inventory, Tallahassee, Florida.

Coile, Nancy C. 1998. Notes of Florida’s Endangered and Threatened Plants.

(Rule 5B-40 Florida’s Regulated Plant Index), Botany Contribution 38, 2nd Ed. Florida Department of Agriculture and Consumer Services, Division of Plant Industry, Gainesville, Florida. 119 pp.

Cox, Jeffrey. A. 1987 Status and Distribution of the Florida Scrub-Jay. Florida

Ornithological Society. Special Publication No. 3, Gainesville, Florida 110 pp. Cox, James, D. Inkley, R. Kautz. 1987. Ecology and Habitat Protection Needs of

Gopher Tortoise (Gopherus polyphemus) Populations Found on Lands Slated for Large-Scale Development in Florida. Florida Game and Freshwater Fish Commission, Nongame Wildlife Program. Technical Report No. 4. Tallahassee, Florida. 69 pp.

Deyrup, Mark, Franz, Richard 1994. Rare and Endangered Biota of Florida,

Volume IV Invertebrates. Special Committee on Invertebrates, Florida Committee on Rare and Endangered Plants and Animals.

Division of Endangered Species. Threatened and Endangered Species System. Web

Page Address: http://ecos.fws.gov/tess_public/TESSWebpage. United States Fish and Wildlife Service, Denver, Colorado.

Environmental Laboratory, Wetlands Research Program. 1987. Corps of Engineers

Wetlands Delineation Manual. Technical Report Y-87-1. Department of the Army, Vicksburg, Mississippi.

Florida Exotic Pest Plant Council. 2005. List of Florida’s Invasive Species.

Internet: http://www.fleppc.org/05list.htm. Florida Exotic Pest Plant Council. Florida Fish and Wildlife Conservation Commission. 2004. Florida’s Endangered

Species, Threatened Species, and Species of Special Concern. Web Page Address: http://www.wildflorida.org/imperiled/pdf/Endangered-Threatened-Special-Concern-2004.pdf. Florida Fish and Wildlife Conservation Commission.

Gilbert, Carter R., 1992. Rare and Endangered Biota of Florida, Volume II Fishes.

Special Committee on Fishes, Florida Committee on Rare and Endangered Plants and Animals.

Agenda


Gilbert, K.M., J.D. Tobe, R.W. Cantrell, M.E. Sweeley, J.R. Cooper. 1995. The Florida Wetlands Delineation Manual. Florida Department of Environmental Protection, South Florida Water Management District, St. Johns River Water Management District, Suwannee River Water Management District, Southwest Florida Water Management District, and Northwest Florida Water Management District. 198 pp.

Hipes, D. D.R. Jackson, K. NeSmith, D. Printiss, K. Brandt. 2001. Field Guide to

the Rare Animals of Florida. Florida Natural Areas Inventory, Tallahassee, Florida. Humphrey, Stephen R., 1992. Rare and Endangered Biota of Florida, Volume I.

Mammals. Special Committee on Mammals, Florida Committee on Rare and Endangered Plants and Animals.

Moler, Paul E., 1992. Rare and Endangered Biota of Florida, Volume III

Amphibians and Reptiles. Special Committee on Amphibians and Reptiles Florida Committee on Rare and Endangered Plants and Animals.

Natural Resource Conservation Service (Soil Conservation Service at time of

publication). Circa 1977. Soil Survey of Flagler County, Florida. United States Department of Agriculture.

Rogers, James A. Jr., Kale, Herbert W. III, Smith, Henry T. 1996. Rare and

Endangered Biota of Florida Volume V. Birds. Special Committee on Birds Florida Committee on Rare and Endangered Plants and Animals.

Surveying and Mapping Office, Thematic Mapping Section. Department of

Transportation. 1999. Florida Land Use, Cover and Forms Classification System 3rd ed. State of Florida, Department of Administration. 81 pp.

Wunderlin, Richard P. 1998. Guide to the Vascular Plants of Florida. University Press of Florida. 804 pp.

Wunderlin, R. P., and B. F. Hansen. 2004. Atlas of Florida Vascular Plants

(http://www.plantatlas.usf.edu/). [S. M. Landry and K. N. Campbell (application development), Florida Center for Community Design and Research.] Institute for Systematic Botany, University of South Florida, Tampa.

Agenda

Agenda

Tenth Order of Business

Agenda

TO:

FROM:

CC:

DATE:

SUBJECT: March 2020 Financial Report

General Fund

■

■

►

►

►

Debt Service Series 2006

■

Debt Service Series 2019

■ The new Series 2019 Special Assessment Bonds closed in December, 2019. Assessment

collections will start in FY21.

The total revenues for the Debt Service Fund is approximatey 87% of the year to date budget.

The Non-Ad Valorem assessment collections from the Tax Collector are approximately 87%

collected. Compared to last year in the same time period, collections were at 99%. In April,

assessment will be 100% collected.

Total Expenditures through March 2020 were approximately 74% of the YTD budget.

Legal Advertising - Legal advertising is higher than normal due to special meeting

notifications for bonds.

ProfServ-Mgmt Consulting Serv - As of Oct 1, 2019 through March 31, 2020, fees

were discounted in the amount of $12,000 for 6 months, or $2153.75 per month.

MEMORANDUM

Please find attached the March financial report. During your review, please keep in mind that the

goals for revenue are to meet or exceed the YTD budget and for expenditures to be at or below the

YTD budget. To assist with your review, an overview was provided below. Should you have any

questions or require additional information, please contact [email protected].

ProfServ-Engineering - Additonal engineering services from Alliant.

Board of Supervisors, Palm Coast Park CDD

Diana Cortes, District Accountant II

Bob Koncar, District Manager / Stephen Bloom, Treasurer/Alan Baldwin, Assistant

Treasurer

May 15, 2020

Agenda

PALM COAST PARK

Prepared by


Financial Report

March 31, 2020

(unaudited)

Agenda

PALM COAST PARK


Financial Statements

(Unaudited)

March 31, 2020

Agenda


FINANCIAL STATEMENTS Page #

Balance Sheet - All Funds ………………………………………………….1

Statement of Revenues, Expenditures and Changes in Fund Balance

General Fund ………………………………………………….2 - 3

Debt Service Fund ………………………………………………….4 - 5

Capital Projects Fund ………………………………………………….6 - 7

SUPPORTING SCHEDULES

Non-Ad Valorem Special Assessments Schedule ………………………………………………….8

Construction Report and Requisition Listing for Series 2006 ………………………………………………….9 - 10

Construction Report for 2019 ………………………………………………….11

Cash and Investment Report ………………………………………………….12

Bank Reconciliation ………………………………………………….13

Check Register ………………………………………………….14

Table of Contents

Agenda

PALM COAST PARK


Balance SheetMarch 31, 2020

Governmental Funds

ACCOUNT DESCRIPTION

GENERAL

FUND

SERIES 2006

DEBT

SERVICE

FUND

SERIES 2019

DEBT

SERVICE

FUND

SERIES 2006

CAPITAL

PROJECTS

FUND

SERIES 2019

CAPITAL

PROJECTS

FUND TOTAL

ASSETS

Cash - Checking Account 59,915$ -$ -$ -$ -$ 59,915$

Accounts Receivable 3,977 - - - - 3,977

Due From Other Funds - 838,516 - - - 838,516

Investments:

Money Market Account 387,034 - - - - 387,034

Capitalized Interest Account - - 136,345 - - 136,345

Construction Fund - - - 632,945 1,032 633,977

Cost of Issuance Fund - - - - 5,199 5,199

Reserve Fund - 1,734,186 291,128 - - 2,025,314

Revenue Fund - 1,227,231 837,554 - - 2,064,785

TOTAL ASSETS 450,926$ 3,799,933$ 1,265,027$ 632,945$ 6,231$ 6,155,062$

LIABILITIES

Accounts Payable 7,470$ 6,052$ -$ -$ -$ 13,522$

Deposits 25,000 - - - - 25,000

Due To Other Funds 962 - 837,554 - - 838,516

TOTAL LIABILITIES 33,432 6,052 837,554 - - 877,038

FUND BALANCES

Restricted for:

Debt Service - 3,793,881 427,473 - - 4,221,354

Capital Projects - - - 632,945 6,231 639,176

Assigned to:

Operating Reserves 72,699 - - - - 72,699

Unassigned: 344,795 - - - - 344,795

TOTAL FUND BALANCES 417,494$ 3,793,881$ 427,473$ 632,945$ 6,231$ 5,278,024$

TOTAL LIABILITIES & FUND BALANCES 450,926$ 3,799,933$ 1,265,027$ 632,945$ 6,231$ 6,155,062$

Page 1

Agenda

PALM COAST PARK

Community Development DistrictGeneral Fund

ANNUAL

ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)

ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)

REVENUES

Interest - Investments 5,600$ 2,800$ 1,959$ (841)$

Special Assmnts- Tax Collector 297,080 283,885 257,581 (26,304)

Special Assmnts- Discounts (11,883) (11,355) (10,303) 1,052

TOTAL REVENUES 290,797 275,330 249,237 (26,093)

EXPENDITURES

Administration

P/R-Board of Supervisors 6,000 3,000 3,000 -

FICA Taxes 460 230 230 -

ProfServ-Arbitrage Rebate 600 - - -

ProfServ-Dissemination Agent 5,000 - - -

ProfServ-Engineering 5,000 2,500 5,585 (3,085)

ProfServ-Legal Services 12,000 6,000 1,392 4,608

ProfServ-Mgmt Consulting Serv 51,911 25,955 12,923 13,032

ProfServ-Trustee Fees 7,600 7,600 4,830 2,770

Auditing Services 5,000 10,000 4,000 6,000

Postage and Freight 1,200 600 1,125 (525)

Rental - Meeting Room 400 200 253 (53)

Insurance - General Liability 13,600 13,600 12,348 1,252

Printing and Binding 1,300 650 858 (208)

Legal Advertising 1,600 800 2,779 (1,979)

Misc-Assessmnt Collection Cost 5,941 5,677 3,556 2,121

Misc-Contingency 5,000 2,500 1,704 796

Misc-Web Hosting 1,000 500 167 333

Office Supplies 450 225 210 15

Annual District Filing Fee 175 175 175 -

Total Administration 124,237 80,212 55,135 25,077

Statement of Revenues, Expenditures and Changes in Fund Balances

For the Period Ending March 31, 2020

Page 2

Agenda

PALM COAST PARK

Community Development DistrictGeneral Fund

ANNUAL





Field

ProfServ-Administrative 18,000 9,000 9,000 -

Contracts-Landscape 120,000 60,000 50,940 9,060

Contracts-Preserve Management 16,900 - - -

R&M-General 10,000 5,000 - 5,000

Misc-Contingency 1,660 830 - 830

Total Field 166,560 74,830 59,940 14,890

TOTAL EXPENDITURES 290,797 155,042 115,075 39,967


Over (under) expenditures - 120,288 134,162 13,874

Net change in fund balance -$ 120,288$ 134,162$ 13,874$

FUND BALANCE, BEGINNING (OCT 1, 2019) 283,332 283,332 283,332

FUND BALANCE, ENDING 283,332$ 403,620$ 417,494$

Page 3

Agenda

PALM COAST PARK


ANNUAL



REVENUES

Interest - Investments 4,000$ 2,000$ 14,166$ 12,166$

Special Assmnts- Tax Collector 2,355,009 2,250,412 2,052,408 (198,004)

Special Assmnts- Discounts (94,200) (90,016) (82,096) 7,920

TOTAL REVENUES 2,264,809 2,162,396 1,984,478 (177,918)

EXPENDITURES

Administration

Misc-Assessmnt Collection Cost 47,100 45,008 28,338 16,670

Total Administration 47,100 45,008 28,338 16,670

Debt Service

Principal Debt Retirement 815,000 - - -

Interest Expense 1,419,015 709,508 709,508 -

Total Debt Service 2,234,015 709,508 709,508 -

TOTAL EXPENDITURES 2,281,115 754,516 737,846 16,670


Over (under) expenditures (16,306) 1,407,880 1,246,632 (161,248)


Operating Transfers-Out - - (10,663) (10,663)

Contribution to (Use of) Fund Balance (16,306) - - -

TOTAL FINANCING SOURCES (USES) (16,306) - (10,663) (10,663)

Net change in fund balance (16,306)$ 1,407,880$ 1,235,969$ (171,911)$

FUND BALANCE, BEGINNING (OCT 1, 2019) 2,557,912 2,557,912 2,557,912

FUND BALANCE, ENDING 2,541,606$ 3,965,792$ 3,793,881$



Page 4

Agenda

PALM COAST PARK


ANNUAL



REVENUES

Interest - Investments -$ -$ 986$ 986$

TOTAL REVENUES - - 986 986

EXPENDITURES

TOTAL EXPENDITURES - - - -


Over (under) expenditures - - 986 986


Proceeds of Refunding Bonds - - 427,164 427,164

Operating Transfers-Out - - (677) (677)

TOTAL FINANCING SOURCES (USES) - - 426,487 426,487

Net change in fund balance -$ -$ 427,473$ 427,473$

FUND BALANCE, BEGINNING (OCT 1, 2019) - - -

FUND BALANCE, ENDING -$ -$ 427,473$



Page 5

Agenda

PALM COAST PARK

Community Development DistrictSeries 2006 Capital Projects Fund

ANNUAL



REVENUES

Interest - Investments -$ -$ 3,790$ 3,790$

TOTAL REVENUES - - 3,790 3,790

EXPENDITURES

TOTAL EXPENDITURES - - - -


Over (under) expenditures - - 3,790 3,790


Interfund Transfer - In - - 10,663 10,663

TOTAL FINANCING SOURCES (USES) - - 10,663 10,663


FUND BALANCE, BEGINNING (OCT 1, 2019) - - 618,492




Page 6

Agenda

PALM COAST PARK

Community Development DistrictSeries 2019 Capital Projects Fund

ANNUAL



REVENUES

Interest - Investments -$ -$ 8,208$ 8,208$

TOTAL REVENUES - - 8,208 8,208

EXPENDITURES

Construction In Progress

Construction in Progress - - 3,118,124 (3,118,124)

Total Construction In Progress - - 3,118,124 (3,118,124)

Debt Service

Cost of Issuance - - 150,925 (150,925)

Total Debt Service - - 150,925 (150,925)

TOTAL EXPENDITURES - - 3,269,049 (3,269,049)


Over (under) expenditures - - (3,260,841) (3,260,841)


Interfund Transfer - In - - 677 677

Proceeds of Refunding Bonds - - 3,266,395 3,266,395

TOTAL FINANCING SOURCES (USES) - - 3,267,072 3,267,072


FUND BALANCE, BEGINNING (OCT 1, 2019) - - -




Page 7

Agenda

March 31, 2020

PALM COAST PARK


Supporting Schedules

Agenda

PALM COAST PARK


Discount / Gross Series 2006

Date Net Amount (Penalty) Collection Amount General Debt Service

Received Received Amount Cost Received Fund Fund

ASSESSMENTS LEVIED FOR FY 2020 2,650,568$ 295,558$ 2,355,009$

Allocation % 100% 11% 89%

12/6/2019 268,726$ 11,197$ 5,375$ 279,923$ 31,214$ 248,710$

12/31/2019 985,404 41,058 19,708 1,026,462 114,458 912,004

1/17/2020 963,460 40,144 19,269 1,003,604 111,909 891,694

TOTAL 2,217,590$ 92,400$ 44,352$ 2,309,990$ 257,581$ 2,052,408$

% COLLECTED 87% 87% 87%

TOTAL OUTSTANDING 340,578$ 37,977$ 302,601$

Non-Ad Valorem Special Assessments - Flagler County Tax Collector

(Monthly Assessment Collection Distributions)

For the Fiscal Year Ending September 30, 2020

Allocation by Fund

Report Date: 5/5/2020 Page 8

Agenda

PALM COAST PARK


1. Recap of Capital Project Fund Activity Through March 31, 2020

Source of Funds: Amount

Opening Balance in Construction Account 5/23/2006 26,300,000$

Interest Earned

Construction Account 1,660,596

Cost of Issuance Account (transferred) 1,937

Capitalized Interest Account (transferred) 94,801

Reserve Account (transferred) 116,1841,873,518$

Transfer from Other Accounts/Funds

Reserve Account- reduction in Reserve Balance 140,105

Cost of Issuance Account- balance of initial deposit 19,555

General Fund- Reimbursement received for overbilled requisition 2,643

28,335,820$

Use of Funds:

Disbursements:

Potable Water, Sanitary Pressure Main and Reclaimed Water Systems 6,701,199$

Linear Park System 6,019,069

On-site Environmental Mitigation 169,305

Roadway and Drainage Improvements 1,627,309

Utility Conduit Installation 1,511,118

Development Order Requirements:

Off-site Traffic Mitigation 7,271,000

Interchange Justification report 4,920

Sidewalk Extensions 191,629

Gopher Tortoise Habitat 433,214

US-1 Park Site Improvements 577,294

Hewitt Sawmill Park Improvements 336,105

Palm Coast Park Bench Installation 41,780

Matanzas Woods Parkway 401,835

Wood Bridges Reconstruction 382,812

Contingency 28,574

Retainage -

25,697,163$

Transfer to Other Accounts/Funds (2011)

Interest Account 1,512,687

Reserve Account 3,025

Sinking Account 490,000

27,702,875$

Available Balance in Construction Account at March 31, 2020 632,945$

Series 2006 Bonds

Construction Report


Agenda

Palm Coast Park Community Development DistrictCapital Improvement Requisition Listing

Series 2006

Payee

Req

# Amount

Wood

Bridges

Reconst.

Palm

Coast Park

Bench

Installation

Matanzas

Woods

Parkway

On-site

Env.

Mitigation

Gopher

Tortoise

Habitat

Linear Park

System Cont. Ret.

Interchange

Justification

Report

Tract A

US-1 Park

Site Impr.

Sidewalk

Ext.

Off-site

Traffic

Mitigation

Roadway

and

Drainage

Impr to

FDOT

Utility

Conduit

Installation

to FPL

Hewitt

Sawmill

Park

Improv.

Potable

Water/Sanitary

Sewer/Reclaim

Water

CDD CDD CDD CDD CDD CDD CDD Disposed Conveyed Conveyed Conveyed Conveyed Conveyed Conveyed Conveyed

Total FY 2006 8,274,593$ -$ -$ -$ 94,591$ 433,214$ 90,052$ 1,125$ -$ -$ -$ -$ 7,271,000$ 283,772$ -$ -$ 100,839$

Total FY 2007 9,607,975$ -$ -$ -$ -$ -$ 1,646,910$ 13,519$ -$ -$ -$ -$ -$ 591,473$ 1,490,809$ -$ 5,865,263$

Total FY 2008 4,963,531$ -$ -$ -$ 74,715$ -$ 3,890,988$ 12,800$ -$ -$ -$ -$ -$ 225,410$ 9,726$ 336,105$ 413,787$

Total FY 2009 482,571$ -$ -$ -$ -$ -$ 159,661$ 1,130$ (10,113)$ -$ -$ -$ -$ -$ 10,583$ -$ 321,310$

Total FY 2010 691,419$ -$ -$ -$ -$ -$ 160,325$ -$ -$ 4,440$ -$ -$ -$ 526,654$ -$ -$ -$

Total FY 2011 81,727$ -$ -$ -$ -$ -$ 71,134$ -$ 10,113$ 480$ -$ -$ -$ -$ -$ -$ -$

Total FY 2012 437,054$ -$ -$ -$ -$ -$ -$ -$ 25,211$ -$ 245,425$ 191,629$ -$ -$ -$ -$ -$

Total FY 2013 331,868$ -$ -$ -$ -$ -$ -$ -$ (25,211)$ -$ 331,868$ -$ -$ -$ -$ -$ -$

Total FY 2014 443,615$ -$ 41,780$ 401,835$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2015 2,202$ 2,202$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2016 380,497$ 380,497$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2017 113$ 113$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2018 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2019 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total FY 2020 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total requisitions 25,697,163$ 382,812$ 41,780$ 401,835$ 169,305$ 433,214$ 6,019,069$ 28,574$ (0)$ 4,920$ 577,294$ 191,629$ 7,271,000$ 1,627,309$ 1,511,118$ 336,105$ 6,701,199$

Page 10

Agenda

PALM COAST PARK


Recap of Capital Project Fund Activity Through March 31, 2020

Source of Funds: Amount

Deposit to the 2019 Acquisition and Construction Account (Proceeds) 3,266,395$

Other Sources:

Interest Earned - Acquisiton and Construction Fund and Cost of Issuance Acct. 8,208$ Debt Service Reserve Fund Transfer 677$

Total Source of Funds: 8,885$

Use of Funds:

Cost of Issuance 150,925$ Disbursements for Requisition 001 3,118,124$

6,231$

Construction Report Series 2019 Project Fund

Net Available Amount to Spend in Project Fund Account as of March 31, 2020


Agenda


Account Name Bank Name Investment Type Yield Balance

GENERAL FUND

Checking Account - Operating Intracoastal Bank Checking Account 0.21% $ 59,915 (1)

1.05% $ 387,034 (1)

Subtotal $ 446,949

Money Market Account - Operating Bank United Money Market Account

DEBT SERVICE AND CAPITAL PROJECTS FUNDS

Series 2006 Construction Fund US Bank Open-Ended Commercial Paper 0.02% 632,945$

Series 2006 Reserve Fund US Bank Open-Ended Commercial Paper 0.02% 1,734,186$

Series 2006 Revenue Fund US Bank Open-Ended Commercial Paper 0.02% 1,227,231$

Series 2019 Reserve Fund US Bank Open-Ended Commercial Paper 0.02% 291,128$

Series 2019 Construction Fund US Bank Open-Ended Commercial Paper 0.02% 1,032$

Series 2019 Interest Fund US Bank Open-Ended Commercial Paper 0.02% 136,345$

Series 2019 Cost of Issuance Fund US Bank Open-Ended Commercial Paper 0.02% 5,199$

Series 2019 Revenue Fund US Bank Open-Ended Commercial Paper 0.02% 837,554$

Subtotal 4,865,620$

Total 5,312,569$

March 31, 2020Cash and Investment Report

Note (1): Due to the current economy the interest rates can change daily and/or weekly.


Agenda

Posting Date

Document Type

Document No. Description Amount

Cleared Amount Difference

Outstanding Checks

3/26/2020 Payment 2256 CLINT SMITH CONSULTING, LLC 1,500.00 0.00 1,500.00

Total Outstanding Checks...................................................................................................................... 1,500.00 1,500.00

G/L Balance 59,914.92

Bank Account No. 8778

Statement No. 03-20

Statement Date 3/31/2020

Statement Balance 61,414.92G/L Balance (LCY) 59,914.92

Difference 0.00

Ending G/L Balance 59,914.92

Subtotal 59,914.92

Outstanding Deposits 0.00

Negative Adjustments 0.00

Positive Adjustments 0.00

Subtotal 61,414.92

Outstanding Checks 1,500.00

Ending Balance 59,914.92

Differences 0.00

IntraCoastal Bank GF Checking

Bank Reconciliation

Palm Coast Park CDD

Page 13

Agenda

Fund

No.

Check /

ACH No.Date Payee Invoice No. Payment Description Invoice / GL Description G/L Account #

Amount

Paid

GENERAL FUND - 001

001 2251 03/04/20 DAYTONA NEWS-JOURNAL 0002353479 NOTICE OF PUBLIC HEARING Legal Advertising 548002-51301 $191.09

001 2252 03/04/20 YELLOWSTONE LANDSCAPE PC 90804 MAR LANDSCAPE MAINT Contracts-Landscape 534050-53901 $8,490.00

001 2253 03/12/20 PALM COAST PARK CDD 030920 TRFR EXCESS FUNDS TO BU MMA 9368 Cash with Fiscal Agent 103000 $145,000.00

001 2255 03/20/20 INFRAMARK, LLC 49776 MANAGEMENT FEES MARCH 2020 ProfServ-Mgmt Consulting Serv 531027-51201 $2,153.75

001 2255 03/20/20 INFRAMARK, LLC 49776 MANAGEMENT FEES MARCH 2020 Reimb Exp Copies 547001-51301 $61.08

001 2255 03/20/20 INFRAMARK, LLC 49776 MANAGEMENT FEES MARCH 2020 Reimb Exp Postage & Shipping 541006-51301 $15.85

001 2256 03/26/20 CLINT SMITH CONSULTING, LLC 032020 MARCH 2020 SERVICES AGREEMENT ProfServ-Administrative 531001-53901 $1,500.00

001 2248 03/04/20 DAVID R. ROOT PAYROLL March 04, 2020 Payroll Posting $184.70

001 2249 03/04/20 KENNETH W. BELSHE PAYROLL March 04, 2020 Payroll Posting $184.70

001 2250 03/04/20 JEFFREY R. DOUGLAS PAYROLL March 04, 2020 Payroll Posting $184.70

Fund Total $157,965.87

SERIES 2019 DEBT SERVICE FUND - 202

202 2254 03/13/20 PALM COAST PARK CDD 031120209000 XFER ASSESSMENTS SERIES 2019 Due From Other Funds 131000 $837,554.01

Fund Total $837,554.01

Total Checks Paid $995,519.88

(Sorted by Check / ACH No.)

Payment Register by Fund

For the Period from 3/1/2020 to 3/31/2020

PALM COAST PARK COMMUNITY DEVELOPMENT DISTRICT

Page 14

Agenda