20181009 - finance and infrastructure standing committee ... · 10/9/2018 · environmental...

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future and efficient investment in our communities

OUR VALUESRespect and Integrity

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Finance and InfrastructureStanding Committee Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 9 October 2018At 8.30am

For the purpose of considering the items included on the Agenda.

Scott MasonChief Executive Officer

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Agenda - Finance and Infrastructure Standing Committee Meeting - 9 October 2018

Central Highlands Regional Council 2 of 49

AGENDA CONTENTS

1 PRESENT ..................................................................................................................................................32 APOLOGIES..............................................................................................................................................33 LEAVE OF ABSENCE...............................................................................................................................34 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................34.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 11 September 2018 ....................35 BUSINESS ARISING OUT OF MINUTES ...............................................................................................116 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................117 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................118 PETITION.................................................................................................................................................119 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

.................................................................................................................................................................1110 CUSTOMER AND COMMERCIAL SERVICES.......................................................................................1210.1 Emerald Airport Advisory Committee Minutes 10 September 2018 .... Approx 15 mins.......................1211 DEPARTMENTAL UPDATES .................................................................................................................2011.1 Infrastructure and Utilities .... Approx 20 mins.......................................................................................2011.2 Customer and Commercial Services .... Approx 30 mins......................................................................4011.3 Chief Executive Officer .... Approx 5 mins.............................................................................................4712 GENERAL BUSINESS ............................................................................................................................4913 CLOSED SESSION .................................................................................................................................4913.1 Cancellation Bank Guarantee .... Approx 10 mins ................................................................................4913.2 Departmental Updates (Customer and Commercial Services) .... Approx 10 mins ..............................4913.3 NDRRA Tender 2018T027C, 2018T028C and 2018T029C .... Approx. 20 mins..................................4914 LATE AGENDA ITEMS ...........................................................................................................................4915 CLOSURE OF MEETING ........................................................................................................................49



1 PRESENT

2 APOLOGIES

3 LEAVE OF ABSENCE

4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING4.1 Minutes - Finance and Infrastructure Standing Committee Meeting - 11 September 2018

Finance and Infrastructure Standing Committee Meeting

Meeting of the Central Highlands Regional Council Finance and Infrastructure Standing Committee Meeting held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 11 September 2018,

Commenced at 8.30am

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CENTRAL HIGHLANDS REGIONAL COUNCIL

FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING

TUESDAY 11 SEPTEMBER 2018

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 2

APOLOGIES ................................................................................................................................................ 2

LEAVE OF ABSENCE ................................................................................................................................. 2

CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 2

Finance and Infrastructure Standing Committee Meeting: 7 August 2018 ..................................................... 2

Business Arising Out of Minutes ................................................................................................................... 2

Outstanding Meeting Actions ........................................................................................................................ 2

Review of Upcoming Agenda Items .............................................................................................................. 2

MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 2

PETITIONS (IF ANY) ................................................................................................................................... 3

COMMUNITIES ............................................................................................................................................ 3

Environmental Compliance Status Report .................................................................................................... 3

CUSTOMER AND COMMERCIAL SERVICES ............................................................................................ 3

Introduction of Passenger Screening Technology ......................................................................................... 3

DEPARTMENTAL UPDATES ...................................................................................................................... 4

Customer and Commercial Services ............................................................................................................. 4

Infrastructure and Utilities ............................................................................................................................. 4

GENERAL BUSINESS ................................................................................................................................. 5

CLOSED SESSION ...................................................................................................................................... 5

DEPARTMENTAL UPDATES ...................................................................................................................... 6

Departmental Update - Customer and Commercial Services ........................................................................ 6

CLOSURE OF MEETING ............................................................................................................................. 6



MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING – TUESDAY 11 SEPTEMBER 2018 – PAGE 2

MINUTES – FINANCE AND INFRASTRUCTURE STANDING COMMITTEE MEETING HELD AT 8.30AM TUESDAY 11 SEPTEMBER 2018 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), Councillors C. Brimblecombe, M. Daniels, G. Nixon, and C. Rolfe Officers General Manager Infrastructure and Utilities G. Joubert, General Manager Customer and Commercial Services M. Webster, General Manager Communities D. Fletcher, Coordinator Communications A.Ferris, Minute Secretaries L. Pugh and M.Wills. Observer(s) Councillor A. McIndoe APOLOGIES Councillor G. Godwin-Smith (Deputy Mayor / Chair) Resolution:

Cr Nixon moved and seconded by Cr Brimblecombe “That a leave of absence as previously granted for Councillor Godwin-Smith for today’s meeting be recorded.” FISC 2018 / 09 / 11 / 001 Carried (5-0)

LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Finance and Infrastructure Standing Committee Meeting: 7 August 2018 Resolution:

Cr Brimblecombe moved and seconded by Cr Daniels “That the minutes of the previous Finance and Infrastructure Standing Committee Meeting held on 7 August 2018 be confirmed.” FISC 2018 / 09 / 11 / 002 Carried (5-0)

Business Arising Out of Minutes Nil Outstanding Meeting Actions Nil Review of Upcoming Agenda Items Nil MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil




PETITIONS (IF ANY) Nil Attendance Project Officer Resource Recovery K. Worsley and Water Infrastructure Planning Engineer N. Litzow attended the meeting at 8.33am General Manager Customer and Commercial Services M. Webster left the meeting at 8.58am General Manager Customer and Commercial Services M. Webster returned to the meeting at 9.00am

COMMUNITIES Environmental Compliance Status Report Executive summary: This report provides Council with a status update on current compliance related matters associated with Central Highland Regional Council’s major Environmental Relevant Activities (ERA). Waste Services provides unbroken kerbside collection, has hundreds of client transactions a day at 18 facilities. Since 2017, Waste Services worked to meet 48 compliance issues with the then Department of Environment and Heritage Protection (DEHP) that have resulted from the failure of Central Highlands Regional Council to administer their facilities in compliance with their ERA. Two (2) of these non-compliances resulted in an Environmental Evaluation of Lochlees and Blackwater Landfills, whilst the rest have been addressed. In the last inspection regime in January 2018, 11 non-compliances and Areas of Concern where identified with several reoccurring from previous inspections. Water Utilities manage seven (7) sewage treatment plants within the Central Highlands. Only one of our sewage treatment currently has a Transitional Environmental Program in place to cover upgrades required to bring the plant back into compliance with the ERA conditions. Resolution:

Cr Daniels moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Environmental Compliance Status report.” FISC 2018 / 09 / 11 / 003 Carried (5-0)

Attendance Project Officer Resource Recovery K. Worsley and Water Infrastructure Planning Engineer N. Litzow left the meeting at 9.06am Acting Manager Airport L. Dechaineux attended the meeting at 9.06am General Manager Communities D. Fletcher left the meeting at 9.07am Minute Secretary M. Wills left the meeting at 9.08am Minute Secretary M. Wills attended the meeting at 9.13am

CUSTOMER AND COMMERCIAL SERVICES Introduction of Passenger Screening Technology Executive summary: The Aviation and Maritime Security (AMS) group is part of the Department of Infrastructure section of Department of Home Affairs. Further to the advice received in June 2018, that regional airports will be required to upgrade passenger screening to include full body scanners, the AMS held a presentation seminar for regional airport managers on the 25th of July 2018 in Brisbane.




The background of the need to move to a higher level of security is derived from aviation related security incidents in Australia and overseas in recent times. This move and funding was announced in the Federal Budget of May 2018.

Resolution:

Cr Brimblecombe moved and seconded by Cr Rolfe “That Central Highlands Regional Council receive the information contained within the report on Passenger Screening Technology. Further that Council make representation to the Minister for Home Affairs, the Honourable Peter Dutton MP, expressing concerns regarding the cost and impact upon regional airports including Emerald Airport with impending aviation and maritime security changes to be implemented by December 2020. Council to also engage with its industry body, Australian Airports Association regarding what representations they are making on behalf of member airports impacted by the proposed security changes.” FISC 2018 / 09 / 11 / 004 Carried (5-0)

DEPARTMENTAL UPDATES Customer and Commercial Services Executive summary: The following report provides an update on key activities for the Customer and Commercial Services department.

Airport

Quarry

Saleyards

Land Development

Central Highlands (QLD) Housing Company Limited (CHQHC) General Manager

Resolution:

Cr Daniels moved and seconded by Cr Rolfe “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of August 2018.” FISC 2018 / 09 / 11 / 005 Carried (5-0)

Attendance Acting Manager Airport L. Dechaineux left the meeting at 9.38am Manager Infrastructure J. Hoolihan attended the meeting 9.45am Infrastructure and Utilities Executive summary: The following report provides an update on key activities for the Infrastructure and Utilities department.

RACQ Unroadworthy Survey 2018 - July Progress Working Group (PWG) meeting for MOU between Woorabinda Aboriginal Shire Council

Bowen Basin Regional Road Technical Group (BBRRTG) Committee Meeting Minutes




Carnarvon National Park Road – Pave and Seal Project Update Black Gully WWTP Upgrade Water Network Team – Stakeholder Engagement Queensland Water Regional Communities Innovations Program (QWRCIP) Scholarship SunWater Asset Evaluation and Commercial Terms update National Honour bestowed to Michelle Bell

Resolution:

Cr Rolfe moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council receive the Infrastructure and Utilities departmental update report, highlighting key activities for the month of August 2018.” FISC 2018 / 09 / 11 / 006 Carried (5-0)

Attendance Manager Infrastructure J. Hoolihan attended the meeting 9.55am

GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Nil

CLOSED SESSION Into Closed Session Resolution:

Cr Daniels moved and seconded by Cr Brimblecombe “That Council close its meeting to the public in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 and that Council staff involved in the closed discussions remain in the room.”

FISC 2018 / 09 / 11 / 007 Carried (5-0)

The meeting was closed at 9.56am

Attendance Cr McIndoe left the meeting at 9.56am Coordinator Communications A. Ferris left the meeting at 9.56am Departmental Updates (Customer and Commercial Services) Out of Closed Session Resolution:

Cr Brimblecombe moved and seconded by Cr Nixon “That the meeting now be re-opened to the public.” FISC 2018 / 09 / 11 / 008 Carried (5-0)

The meeting was opened at 10.08am




DEPARTMENTAL UPDATES Departmental Update - Customer and Commercial Services Executive summary: The following report provides an update on key activities for the Customer and Commercial Services Department for the month of August 2018. Resolution:

Cr Brimblecombe moved and seconded by Cr Nixon “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of August 2018.” FISC 2018 / 09 / 11 / 009 Carried (5-0)

CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 10.09am CONFIRMED CHAIR DATE





5 BUSINESS ARISING OUT OF MINUTES

6 REVIEW OF OUTSTANDING MEETING ACTIONS

7 REVIEW OF UPCOMING AGENDA ITEMS

8 PETITION8.1 To be tabled (if any)

9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS



10 CUSTOMER AND COMMERCIAL SERVICES

10.1 Emerald Airport Advisory Committee Minutes 10 September 2018 .... Approx 15 mins

COMMITTEE RECOMMENDATIONS / NOTES REPORTDSION REPORTDate: 09 October 2018 Presentation Duration: Approx 15 minutes

To: Finance and Infrastructure Standing Committee

From: Kelly Barns, Executive Assistant Customer and Commercial ServicesMichelle Webster, General Manager Customer and Commercial Services

File Reference: 1309569

EXECUTIVE SUMMARY:

The Emerald Airport Advisory Committee met on 10 September 2018. Items discussed during this meeting included workplace health and safety, financial update, public concerns, full body scanning security equipment and airside lighting on walkways.

OFFICER RECOMMENDATION:

That Central Highlands Regional Council receive the minutes of the Emerald Airport Advisory Committee Meeting held on 10 September 2018.

REPORT:

The Emerald Airport Advisory Committee met on 10 September 2018. Items discussed during this meeting included workplace health and safety, financial update, public concerns, full body scanning security equipment and airside lighting on walkways.

Recommendations made to Council from the Emerald Airport Advisory Committee include a change to parking fees, increasing the free parking period to one hour. Report was presented to Council on 25 September 2018 to recommend the proposed changes.

CONSIDERATIONS / IMPLICATIONS:

Corporate/Operational Plan Reference: 5. Leadership and Governance;5.4.1 – Optimise management of council’s commercial business units.

Budget/Financial/Resourcing:Nil

Legal/Policy/Delegations:Sections 264 and 265 – Local Government Regulation 2012Terms of Reference – Emerald Airport Advisory Committee

Communication/Engagement:Committee members include Emerald Airport Stakeholders.

Risk Assessment:Nil

Timings/Deadlines:Nil



Alternatives considered:Nil

SUMMARY:

Minutes of the Emerald Airport Advisory Committee held on 10 September 2018 are presented to Council for their information and consideration of any recommendations.

ATTACHMENTS:

1. Emerald Airport Advisory Committee - Minutes - 10 September 2018 [10.1.1]2. Emerald Airport Advisory Committee - Action Register [10.1.2]

– END OF REPORT –

Emerald Airport Advisory Committee Meeting Minutes

10 September 2018

Meeting chaired by: Mayor Kerry Hayes

Present: Cr Alan McIndoe, Cr Gail Nixon, Michelle Webster, Lane Dechaineux, Andrew Gissel, Jaimee Shaw

Apologies: Sandra Hobbs, Andrew Park, Simon Brooker

Minute Taker: Kelly Barns

Item Topic Discussion Summary Action

Meeting opened at 9:00am

1 Confirmation of Previous Minutes

The previous minutes of the Airport Advisory Committee were confirmed by the committee.

2 Review of Outstanding Actions

A review of the action register was completed as follows:

Action # 3 – Further discussions were held in relation to passengers entering their home postcode to access Airport WIFI to assist in attaining passenger travel data. Action officer amended to current airport manager Lane Dechaineux.

3 Workplace Health and Safety

Safety Share – Manager Airport, Lane Dechaineux

A Hertz rental car was recently written off at the Emerald Airport, after it drove off the road and into a culvert. The car caused damage to the steel barrier edging on the road however no



Emerald Airport Advisory Committee Meeting Page 2 10/09/2018

passengers were injured. Airport staff responded quickly to the incident providing traffic control and assistance for up to three hours.

4 Financial Update Andrew Gissel provided a financial snapshot for the 2017/18 financial year:

• Full year profit for the 2017/18 financial year of $1.826M which was $217K (11%) shy of budget ($2.043M).

• Revenue ($7.37M) was $216K (3%) under budget ($7.58) with Passenger Head Tax

($134K) and Passenger Security Tax ($57K) accounting for the bulk of the shortfall. Budget for plane landing fees was adjusted at budget review 3 and this subsequently come in at $8K (1%) over budget.

• Operating expenses ($3.62M) were $2K (0%) under budget with a $12K (1%)

underspend on employee costs offset by a $7K overspend on internal plant hire and a $4K overspend on travel and accommodation.

• Full year PAX numbers (206,748) were down 1,536 (0.7%) on last year (208,284) and

1,252 (0.6%) shy of budget (208,000).

• Full year parking numbers (46,241) were down by 3,926 (7.8%) on last year (50,167). Short term parking numbers trended down dramatically despite a brief recovery in March. Long term parking numbers as well as duration trended up slightly.

• Aged debtors ($664K) were up by $151K in June with $1K in 90 days (J3g

Enterprises, reminder letter sent, $1K paid in June).

• JetGo went into voluntary administration June 1. Balance owing $1K after payment received June 1.

Andrew Gissel provided a financial report for the month of August 2018:

• Year to date net profit of $398K which is $69K (21%) above budget ($329K).

• Revenue ($1.305M) is $14K (1%) above budget ($1.291M) with a shortfall of $38K in car parking revenue offset by better than expected results from the other major revenue lines.

• Operating expenses ($590K) are $55K (9%) under budget ($645K) with employee

costs accounting for the bulk of the savings (Airport Manager yet to be appointed, Maintenance Officer starting at the end of July, and Compliance Officer position filled by a contractor).




• Passenger numbers for August are unknown as at the time of writing, but passenger numbers for July (18,734) were slightly lower than same period last year (18,812) but 1,401 or 8.1% up on budget (17,333).

• Parking numbers for August are unknown as at the time of writing, but parking

numbers for July (3,195) were up by 184 (6.1%) on previous month (3,011), but down by 684 (17.6%) on the same period last year. Short term parking numbers are trending down dramatically despite a brief recovery in June/July. Long term parking numbers as well as duration are trending down slightly. The impact of the increase in parking fees from 1 July will be one to watch closely.

• Aged debtors are up by $28K from $532K to $560K with $1.5K (Budget Car Rentals)

and $0.6K (J3g) in 90 days.

5 Public Concerns Councillor Hayes and Michelle Webster advised the committee that concerns were raised regarding the Emerald Airport car parking fees during the recent Councillor Consultations in the region.

• The concerns raised involved the reduction from 1-hour free parking to 30 minutes and the $2.00 associated fee.

• This change has seemingly affected the sales at the Airport Café.

• It has been discussed that the 30-minute timeframe does not allow enough time for parents dropping off their children at the airport.

• Cr McIndoe moved to change the free parking timeframe back to 1 hour, seconded by Cr Nixon. All in favour.

• Report to go to Council on 25 September 2018 to recommend the proposed changes.

Councillor Hayes advised the committee that in addition to airport free parking timeframe concerns raised during Councillor Consultations, issues were also raised regarding customer service at the drop off and pick up areas.

• The community has raised concerns regarding the customer service provided at the drop off and pick up area at the Emerald Airport.

• Staff working this area need to be friendlier and clearer to travellers coming through this area.

• ISS staff will be attending a customer service workshop that will be delivered during the month of October 2018.




6 Full Body Scanning Security Equipment.

Lane Dechaineux provided an update to the committee regarding incoming regulations for full body scanning security equipment in regional airports.

• Full report provided at Finance and Infrastructure Standing Committee Meeting on 11 September 2018.

• Implementation date of 12 December 2020.

• Machine cost, approximately $400k.

• Airport terminal will require architectural changes to fit machine.

• Staff will require training.

• The employment of extra staff will be required.

Cr Nixon asked whether there is the chance that being a small rural airport with relatively low passenger numbers this equipment will not be required.

Lane Dechaineux responded to Cr Nixon, explaining that due to Emerald being a category 3 airport, we are within the threshold that requires this equipment.

7 Airside Lighting on Walkways

Lane Dechaineux advised the committee that there had previously been an incident on the airside walkway. Whereby a staff member tripped over the chains that guide the walkway.

• A previous quote had been attained regarding increasing the lighting in this area.

• It is currently being established what is required to improve the safety of this area and how the lighting will be installed.

8 Airport Manager Update

ASIC Issuing Body

Lane Dechaineux advised the committee that:

• Emerald Airport issues approximately 56 ASIC cards every two years.

• To continue as an issuing body, an audit will need to be conducted of all personal information gathered. The audit process is particularly costly and exceeds our resources and needs to be an issuing body.

• ASIC card issuing can be contracted out to a third party, eliminating the need to conduct an audit.

Capital Works


• A request for quote has gone out regarding the upgrade of CCTV equipment.

• The scope of works has been completed regarding the apron LED lighting upgrade.




• Tenders have been completed for flood mitigation works.

• Sub-grading issues have arisen from the cross-strip works.

Emerald Airport Masterplan


• A new request for quote for the Emerald Airport Masterplan has gone out.

• The original request for quote did not provide a well-defined scope of work.

• There have been 6 companies invited to quote for this work.

9 General Business Nil

Meeting closed at 10:49am



Emerald Airport Advisory Committee - Action Register

Action

#

Meeting

Date

Agenda

Item #Required Action Action Officer Comments/Actions Status

Date

Completed

3 20/11/2017 3 Investigate whether the airport WiFi login

screen can capture the post code of

passengers.

Manager Airport Initial enquiries have been made and

an update will be provided at our

next meeting scheduled for

26/03/2018. Action Officer updated

to position title.

In progress

6 26/03/2018 4 Break down revenue by separating RPT, GA

and car parking to allow proper review of

changes to revenue.

Andrew Gissel Recommendation is to move to

address the requested changes with

the implementation of the new

system to ensure capturing of

information (11/06/18).

In progress





11 DEPARTMENTAL UPDATES

11.1 Infrastructure and Utilities .... Approx 20 mins

DEPARTMENTAL UPDATE REPORTDSION REPORTDate: 9 October 2018 Presentation Duration: Approx. 20 minutes

To: Finance and Infrastructure Standing Committee Meeting

From: Gerhard Joubert, General Manager Infrastructure and Utilities

File Reference: NIL

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Infrastructure and Utilities department. Transport Advisory Group (TAG) – Summary of meeting 9 August 2018 Joint reseals Springsure creek cleanout strategy Queensland Water Annual forum – 5 and 6 September 2018 Springsure twin tanks telemetry installation Rubyvale standpipe and Capella water management CQ QWRAP meeting – 27 September 2018 IPWEAQ Critical Risk Management Workshop – 30 August 2018 Monthly reporting on capital projects


That Central Highlands Regional Council receive the Infrastructure and Utilities departmental update report, highlighting key activities for the month of September 2018.

REPORT:

Key Activities Summary

1. Infrastructurea)Transport Advisory Group (TAG) – Summary of meeting 9 August 2018b)Joint resealsc) Springsure creek cleanout strategy

2. Water and Utilitiesa)Queensland Water Annual Forum – 5 & 6 September 2018b)DNRME regional water provider sustainability workshop – 11 September 2018c) Springsure twin tanks telemetry installationd)Customer Reference Groups Update - Rubyvale standpipe and Capella water managemente)CQ QWRAP meeting – 27 September 2018

3. Othera)Monthly reporting on capital projectsb)IPWEA Critical Risk Management Workshop – 30 August 2018c) Street Numbering (Rural & Urban)



1. INFRASTRUCTURE

a) Transport Advisory Group (TAG) - Summary of meeting 09/08/2018

The last meeting of the Traffic Advisory Group (TAG) was held on 9 August 2018 at the Transport and Main Roads Office in Emerald.

New agenda items included the Dawson Highway / Wealwandangie Road intersection which has been the site of several incidents in recent years. Representatives from Transport and Main Roads, Council and Queensland Police Service inspected the intersection prior to the meeting along with Cr. Nixon. Transport and Main Roads are now looking at options to improve the geometry and safety of the intersection. Proposed additional pedestrian facilities on the Dawson Highway were also inspected prior to the meeting and included on the agenda.

During the meeting, the Group also discussed the haulage of coal through Springsure and agreed the arrangement is generally working well. There is an action for Transport and Main Roads to discuss vehicle activated signage for the mine entrance on the Dawson Highway. Other key updates for this meeting are as follows:

Installation of additional speed signage through the Gemfields has been programmed Safety upgrades on the Capricorn Highway / Anakie-Sapphire Road have been

completed Flashing lights have been approved for Capella School pedestrian crossing on Yan Yan

Road. A date for installation is yet to be confirmed. A Terms of Reference to formalise the TAG process has been drafted but requires

amendments prior to endorsement The Road Safety Trailer is now complete and was used during Road Safety Week. As

part of Road Safety Week, Transport and Main Roads provided a safe towing session at the Springsure Lions Park which included weighing caravans to assist travellers with understanding their loads and staying safe on the roads.

The next meeting of the Transport Action Group is scheduled for 11 October 2018.

b) Joint Reseals

Council will be entering into a regional reseal tender strategy again this year through the Bowen Basin and Gladstone Regional Roads Transport Group (BB&GRRTG). The tender strategy includes reseal works for Central Highlands Regional Council ($2million), Gladstone Regional Council, Isaac Regional Council and Woorabinda Aboriginal Shire Council.

This approach to procurement of a reseal contractor proved beneficial for Council last financial year. The regional strategy ensures more competitive pricing from tenderers and therefore more roads resealed than if Council awarded a contract in isolation. One risk with this approach is the competing priorities of all stakeholders, however this risk did not eventuate last year and can be managed within the BBRTG. The scope of work has been finalised for all Councils involved and the tender package is currently being developed. It is expected works in the Central Highlands will commence early next calendar year.

c) Springsure Creek Cleanout Strategy

The Springsure Creek Cleanout strategy is a combination of silt removal from the creek itself, and controlled burns of vegetation along the creek. The southern portion of the creek has been desilted at an approximate cost of $60,000. The section from Comet Street to North Street, following the heavy vehicle bypass is still to be completed. Completed controlled burn areas are shown on the attached map in red. Remaining burns will be carried out once rural fire brigade are available.The intent is that this strategy will be carried out every three to five years.



2. WATER AND UTILITIES

a) Queensland Water Annual Forum – 5 and 6 September 2018

The Queensland Water Annual Forum on 5/6 September 2018 was attended by Nathan Litzow, Cr Brimblecombe, Cliff Caton (as a Queensland Water Regional Communities Innovations Program [QWRCIP] scholarship recipient) and Peter Manning (as a presenter).

The first day included: A tour of Commonwealth Games facilities including water and sewerage infrastructure Queensland Best of the Best water taste test Planning, implementation and execution of Gold Coast’s water management strategy for the

Commonwealth games City of Gold Coast’s holistic water meter contract – reading replacing and maintaining

170,000 meters

The second day included: Keynote speaker – presentation from the Productivity Commission on the national water

reform inquiry report Panel discussion on strategic sector-wide investment – panel included Cr Schefe (Maranoa),

K Mahoney (Department Local Government, Racing and Multicultural Affairs) and J Madden (Productivity Commission). Discussion on grants reform and better planning before seeking grant funding.

Benchmarking of service providers – trialling different methodologies in benchmarking providers. Unity Water benchmarked depreciation and saved 0.5% by better alignment of asset lives.

Catchment resilience – alternative solutions to protection of great Barrier Reef through catchment solution offsets rather than treatment plant upgrades.

Regional water service provider sustainability – presentation with Department Natural Resources Mines and Energy on progress to date of the study undertaken by the department

b) DNRME regional water provider sustainability workshop – 11 September 2018

Understanding the Sustainability of Regional Queensland Water Service Providers study (WSP)

Peter Manning attended the workshop for the eight water service providers (WSPs) who took part in the sustainability study with Department of Natural Resources, Mines and Energy (DNRME) in Townsville on 11 September. The workshop was facilitated by S Cox who undertook the study for the department. Central highland Regional Council (CHRC) is the largest of the eight providers.

The representatives workshopped suggested improvements which could be made either by just the WSPs or with DNRME assistance in the 11 areas benchmarked in the study (business planning, customer and stakeholder management, financial management, asset management, capital delivery, operations and maintenance, water quality, water security, environmental management, people and safety, and governance structure and support).

The two highest priority areas that WSPs felt they required assistance were business planning and asset management.



The five themes out of the workshop were summarised as: Practical tools - DNRME will liaise with qldwater / Water Services Association of Australia

(WSAA) to investigate what tools are available and whether they are suitable for the WSP needs.

Request for regulation – influencing CEOs and the political level of water importance. DNRME to work with the industry to work out what this means and the best way to make it happen.

Grants – influence. DNRME to liaise with the Department Local Government, Racing and Multicultural Affairs to highlight the important of water and sewerage services in relation to the grants and subsidy programs and the importance to having money for maintenance.

Cross government co-ordination – better co-ordination across Government. Systems need to be put in place.

Staff – systems / planning – DNRME to look at developing business planning templates to support the retention of corporate knowledge and organisational intent.

c) Springsure twin tanks telemetry installation

Following on from an incident in early August 2018 when Twin Tanks reservoir reached critical levels and as a result also effected water quality at Springsure, we investigated upgrading the telemetry at this site.

Previously an old licenced UHF radio was used for communication with bore 12 to control the levels in the reservoir via a mechanical float. In the past there had been no remote monitoring or telemetry of this site.

We have now installed a radio on site which communicates back to our modem at Dame St Reservoir. This allows connection to our CHRC wide water WAN network. The telemetry can be viewed via our Emerald water treatment plants (WTP’s) or our operators can view the telemetry via their tablets/iPads.

We have also installed a new ultrasonic level sensor on the reservoir for accurate level readings both on site and remotely. With the addition of the radio on site we can now see reservoir level, chlorine cylinder weights, chlorine leak detector, bore 12 running current, bore 12 flow rate, bore 12 run and fault signals, chlorine dose pump run signals and chlorine dosing flow.

We have configured low and high alarm setpoints in the Supervisory Control and Data Acquisition (SCADA) system to notify the operators prior to the reservoir reaching critical levels.

We are now in the process of installing a new radio at bore 11 and automating filling from this bore based on level setpoints in the twin tank reservoirs. We will be configuring duty rotation between bores 11 and 12 which will give us redundancy if one of the bores was to fault.

d) Community Reference Group (CRG) Update

Rubyvale user pays standpipe and pad project

Currently the standpipe is located in the centre of Sapphire which is only approx. 8km from Rubyvale. The upgrade of the existing Sapphire standpipe has been on council’s capital works projects list with the full design already completed. The upgrade is for four standpipes across the council area. The construction has previously gone to market for quotation but the quotations received exceeded our budget at the time. The new design is for an automated system where users can pre-pay on a swipe card/tag arrangement.

The scope mentions standpipe and pump although the pump would not be required as Rubyvale is already a pumped system. Having a standpipe at both Rubyvale and Sapphire would extend the payback period for the automated system.

The standpipe works are currently low priority based on return on investment.



Capella - Improved Water Management Project

Council have three operators who are based and reside in Capella. These operators work in an on-call rotation where there is always someone on call 24 hours, 365 days a year. The Capella WTP has an automated dialler alarm system which notifies the operator when a fault/alarm is raised. We also have on-call operators based in Emerald and other areas which can be called to Capella to assist if required.

In the last 12 months we have installed level monitoring in two locations within the Capella creek. We have also installed telemetry to both the diesel harvest pump station and the electric harvest pump station. This allows us to monitor these levels from the Capella Water Treatment Plant (WTP), Emerald WTP’s as well as remotely via tablets. In the last two years we have also installed level monitoring in dam two as well as additional raw water pump station monitoring. We have also repaired a substantial water leak from dam two in the previous six months.

Currently the water piped from Tieri to Capella is purchased by Council from Glencore reflective of the cost of high priority water pumped from Bedford Weir. It incurs the additional pumping cost as well as additional maintenance. Pipeline reliability and capacity are also issues we have experienced over the last few years. The estimated supply via the Tieri pipeline is approx. 80-90% of the current Capella demands. This is assuming that the pipeline is 100% reliable and doesn’t have any downtime/failures. An options study for future water security is currently nearing completion and the required option for additional water security will either be an upgraded pipeline from Tieri or a pipeline from Emerald.

Council have commenced desilting the Capella harvest channel.

Regarding repair of water leaks, the number of outstanding Customer Response Management (CRM) for Capella is approx. 2 - 3 which are all minor leaks. There is a backlog of outstanding CRM’s Council wide but outstanding CRM’s for Capella is relatively low.

e) Central Queensland QWRAP Regional Technical meeting – 27 September 2018

CHRC is part of a potential central Queensland group for the Queensland Water Regional Alliance Program (QWRAP). A technical meeting in Rockhampton on 27 September was attended by CEO Scott Mason and Peter Manning, along with representative from Rockhampton, Banana, Livingston and Woorabinda councils and Queensland Water directorate (Qldwater).

Topics covered included: QWRAP funding – the funding bid pool has been confirmed for four years for the existing five

alliances. Lobbying to state government will be required for additional proposed groups (such as central Queensland) to be included in the funding pool.

Supervisory Control and Data Acquisition (SCADA) security – Fitzroy River Water gave a presentation on the upgrade project for their SCADA system

Trade waste interest group – an update of the planned meeting in November in Yeppoon. Planned maintenance – a round table discussion on areas of planned maintenance, starting

in the area of lifting equipment. Workforce planning – a discussion on shortages of treatment operators, which is a nation

wide issue as well as in central Queensland. Qldwater gave an update on initiatives they are working on (which has included input from CHRC and Banana Shire Council). A suggestion from the group of seconding trainees through the different councils will be explored further.

Infrastructure cliff- Qldwater are currently working on the Stage 2 report on aging infrastructure in Queensland

The meeting ended with a site tour of the Glenmore water treatment plant.



OTHER

a) Monthly reporting on capital projects

A full capital program has now been developed and progress is being reviewed monthly against forecast. Forecast expenditure based on the current program is a method being implemented as a measure of delivery performance.

Direct road projects that fall within the attached programs include all of the following: Resheets Footpaths Kerb & Channel Floodways Depots Culverts Stormwater Rehabilitation Pave & Seals Funded (TIDS, R2R) Miscellaneous Roadworks

As at the end of September, 23% of the budget for those projects is either spent or in construction. Compared with the forecast expenditure to end of September, 96% of works expected to be complete have been delivered.

Capital and Natural Disaster Relief and Recovery Arrangements (NDRRA) works are the primary focus for Infrastructure at the moment. Maintenance expenditure will be limited to approximately 40% this calendar year with the remaining 60% being kept for January to June 2019. Resheets have been, and will continue to be, completed simultaneously to NDRRA works on each road where possible to reduce mobilisation costs.

Key current and upcoming projects include: Wyuna Road Pave and Seal Transport Infrastructure Development Scheme (TIDS) –

Road is complete with some minor property access work remaining Footpaths in Blackwater are complete Design work has commenced on the Springsure – Tambo Road Pave and Seal Springsure Pedestrian Bridge Reinstatement is about to be awarded Floodways are complete on Toonba Road and Humboldt Road NDRRA Day Labour Package

b) IPWEA Critical Risk Management Workshop – 29 August 2018

The Institute of Public Works Engineering Australasia - Queensland (IPWEAQ) held a workshop on 29 August 2018 with purposes of reviewing the board and institute business risks.The is a move beyond the traditional risk management systems and processes as CHRC currently use in its Enterprise Risk Management (ERM) Framework. The move is based on maturity of the organisation.

To achieve this risk management must avoid being process focussed, but instead be outcome focussed.

The most significant Critical Success Factor for effective risk management is the one most lacking: An appropriate and mature risk culture. The benefits are: Ability to focus objectives Identification and removal of barriers to group performance Improved motivation, both for individuals and for groups More effective teamwork



Increased individual and group health and wellbeing Reduction of stress More effective leadership Ability to learn, both individuals and organisation

Two risk-related factors are particularly influential when individuals or organisations decide how much risk can be taken is any risk situation. These are two factors are Risk Appetite and Risk Attitude which are central and complementary.

Risk Appetite – Internal tendency to take risk in any given situation, and it reflects organisational risk culture and individual propensities of key stakeholders. If not managed it can lead to wrong outcomes.

Risk Attitude – A chosen response to risk, driven by perception, ant it can act as a control point to ensure that the right amount of risk is taken, so that the achievement of objectives is optimised.Risk attitude exists on a continuous spectrum with an infinite number of possible positions below.

A three stage approach for setting risk thresholds to improve organisational risk culture and individual risk propensity of key stakeholders.



The Risk Appetite – Risk Attitude (RARA) Model is centred on the two key mediating factors of risk appetite and risk attitude.

Inputs to Risk AppetiteRisk Appetite is influenced by the external objectives of the situation in combination with two other factors.

The first is the propensity of individuals to act in a certain way in the face of risk (Risk Propensity) driven by their risk-related personality traits (Risk Preference). These factors exist independent of human choice or decision and influence Risk Preference: Personal traits Inborn motivation

Basically, this is who you are.

The second is the culture of the group or organisation in relation to risk (Risk Culture). Shared beliefs Values Knowledge

Inputs to Risk AttitudeRisk perception is affected by what is referred to as the Triple Strand of influences which consists of the following: Conscious factors – Situational effects which can modify or influence risk attitude Subconscious factors – Heuristic e.g. gut feel, rule of thumb or intuition are all mental shortcuts. Affective factors – Feelings and emotions

Managing risk attitudes using emotional literacy in not a quick fix that can be applied to every group interaction. The learn to manage risk attitudes in a group, one must slowdown to speed up. To develop group emotional literacy, the group needs to first to be self-aware, and that means slowing down, taking time to reflect and discuss as an investment in the future efficiency and effectiveness of the group.

The best way to illustrate the contribution of risk appetite or risk attitude is to consider how the RARA Model might work in their absence. We explore how an organisation might set its risk thresholds on three different scenarios:

Step One – UnmanagedRisk threshold is set by the organisation with no reference to both risk appetite or risk attitude. (Blue cells only, with Green cells removed. See above)



Step Two – ConstrainedRisk thresholds are consciously modified by the inherent risk appetite. Step Three – InformedThis is the RARA Model with both risk appetite or risk attitude included.The RARA Model provides a holistic and integrated framework for individuals, teams and organisations to use when answering questions such as “Is my behaviour appropriate in this risky situation?”

To expand the RARA Model to make it useful to practitioners we elaborate on two key assertions:1. Some risk-related constructs exist independently outside people and in external environment,

and hence can be observed and/or measured.2. Other risk-related constructs are intangible, and they cannot be measured directly, they can only

be observed through actions or proxy measures.

Risk preferences of individuals (as innate motivations) can be determined through personality test such as Myers Briggs Indicator. In specific situations, risk attitude can be evaluated and modified using the Six A’s Model, shown below.

Conclusion

Effective decision making is the primary role of management. Decisions made should pass the “Should We?” and the “Can We?” tests.

Applying this approach offers individuals and organisations a practical way of ensuring that they take the right risk safely, setting measurable risk thresholds that reflect the inherent risk appetite while also adopting the appropriate risk attitude.

c) Street Numbering (Rural & Urban)

Rural AddressingThe road chainage files to be used for the rural addressing project have now been uploaded into Council’s mapping software and reviewed. Shepperd Services, who were engaged to assist with the technical aspects of the project, have now produced draft rural addressing numbers based on the updated chainage files. Staff from the Infrastructure Department will meet with Shepperd Services to review the proposed numbering prior to finalisation.



Urban Street AddressingThere have been some recent changes to urban street addressing across the region. A summary of changes is below:

Bluff – updates to urban street addresses have been completed. Duplicates that existed previously have been removed

Capella – renumbering has been completed. Approximately twelve addresses were updated

Comet – urban street addresses have been assigned to all residences Bogantungan – Hoy Road renamed Wilson Road. One resident received new street

address, keeping existing street number Gemfields – postcodes and locality the ongoing issue with residents pushing for

individual post codes for each community. No other issues identified to date for other locations

ATTACHMENTS:

1. Springsure Burnoff [11.1.1]2. Springsure Twin Tanks SCADA [11.1.2]3. East Capital Program [11.1.3]4. North Capital Program [11.1.4]5. Capital Program South [11.1.5]6. NDRRA CAP Works Programe Central [11.1.6]


ID Task Name Duration Start Finish

1 Kerb & Channel

Blackwater

46 days Mon

8/10/18

Mon

10/12/18

2 Footpaths Blackwater36 days Fri 6/07/18 Fri 24/08/18

3 Resheet 90 days Mon 30/07/18Fri 30/11/18

4 Resheet -

Concilliation Creek

8 days Mon

30/07/18

Wed

8/08/18

5 Resheet - Stoney

Creek Rd

18 days Thu 9/08/18 Mon

3/09/18

6 Resheet -

Cocklebinda Road

8 days Tue 4/09/18 Thu

13/09/18

7 Resheet - Cooinda Rd10 days Mon 21/01/19Fri 1/02/19

8 Resheet- Tannyfoil Rd28 days Wed 19/09/18Fri 26/10/18

9 Stormwater East 23 days Wed 5/09/18Fri 5/10/18

10 Blackwater Stormwater28 days Wed 5/09/18Fri 12/10/18

11 Bluff Stormwater 10 days Mon 1/10/18Fri 12/10/18

12 Floodway East

13 Floodway Yackam Rd 16 days Mon 10/09/18Sat 29/09/18

14 Floodway-

Oomabeer Rd

30 days Mon

1/10/18

Fri 9/11/18

15 Culvert Upgrade-

Willies Creek Alace

20 days Mon

12/11/18

Fri 7/12/18

16 Rehab Works East

17 Blackwater-Cooroorah

Rd

65 days Mon

30/07/18

Fri 26/10/18

18 Bremner St 45 days Thu 23/08/18Wed 24/10/18

19 Blackdown

Tablelands Rd

10 days Wed

7/11/18

Tue

20/11/18

20 Pave and Seal East

21 Rudlea Rd 96 days Mon 24/09/18Sat 2/02/19

S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M

2 Jul '18 23 Jul '18 13 Aug '18 3 Sep '18 24 Sep '18 15 Oct '18 5 Nov '18 26 Nov '18 17 Dec '18 7 Jan '19 28 Jan '19 18 Feb '19

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Project: capex 18-19 program

Date: Fri 28/09/18



M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S

18 Feb '19 11 Mar '19 1 Apr '19 22 Apr '19 13 May '19 3 Jun '19 24 Jun '19 15 Jul '19 5 Aug '19 26 Aug '19 16 Sep '19 7 Oct '19 28 Oct '19 18 Nov '19 9 Dec '19 30 Dec '19

Task

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Project: capex 18-19 program

Date: Fri 28/09/18



North Works Program

Task Name Duration Start Finish Budget Work Order No. 28/9

Capital Works Program

North 2018/19206 days

Mon

2/07/18

Thu

27/06/19

Resheets 166 daysMon

13/08/18Fri 7/06/19

Corry Rd 14 daysMon

13/08/18Mon 3/09/18

$129,500 (Orig) + $

106,000 from Karinya

Total $235,500

19387

100%

Retro Nanya Rd 12 days Tue 4/09/18Thu

20/09/18

$150,000 (Orig) + $

124,000 from Karinya

Total $274,000

19389

100%

Malvern Rd 9 daysFri

24/05/19Fri 7/06/19

$15,000 (Orig) + $ 16,000

from Karinya Total

$31,000

19390

Kerb & Channel 39 daysThu

1/11/18

Wed

30/01/19

Conran st 10 daysThu

1/11/18

Tue

18/12/18$51,000 19371

Peak Downs St 29 daysMon

19/11/18

Wed

30/01/19$39,600 19372

Footpath 38 daysMon

21/01/19

Wed

20/03/19

Conran St 6 daysMon

21/01/19

Wed

30/01/19$13,125 19347

Peak Downs St 12 daysThu

31/01/19

Mon

18/02/19$18,750 19348

Hibernia Rd 20 daysTue

19/02/19

Wed

20/03/19$54,375 19349

Floodway 10 daysThu

1/11/18

Thu

15/11/18

Capella Rubyvale Move to Wyuna

Malvern Rd 10 daysThu

1/11/18

Thu

15/11/18$76,000 19360

Rehabilitation 130.25 daysMon

24/09/18

Thu

23/05/19

TMR NDRRA 39.25 daysMon

24/09/18Fri 23/11/18

10%

Magenta Langton Rd (NDRRA)

Inc Incidental Works20 days

Mon

26/11/18

Tue

22/01/19

$796,224 Stab, $634,771

Seal $17,035 Inced, Total

($1,445,030)

Magenta Langton Rd (CHRC) 20 daysWed

23/01/19

Mon

25/02/19$1,000,000 19381

Lowestoff Rd (NDRRA) Inc

Incedental Works7 days

Tue

26/02/19Wed 6/03/19

$120,796 Stab, 96,666

Seal, $16,281 Inced,

Total(233,743

Lowestoff Rd (CHRC) 10 daysThu

7/03/19

Thu

21/03/19$500,000 19380

Foleys Rd (NDRRA) 5075m2

(Stab Only)4 days

Mon

25/03/19

Thu

28/03/19

$113,526 Stab, $110,889

Seal, Total ($224,415)

Foley's Rd 10 daysFri

29/03/19Fri 12/04/19 $500,000 19379

Lillyvale (Mine) 10 daysMon

15/04/19Wed 8/05/19

$90,000 Ch 0-30.9,

$180,000 Ch 30.9 - 43.87,

Total ($270,000)

19424 19425

Crinum (Mine) 9 daysThu

9/05/19

Wed

22/05/19$400,000 (16,000m2 19423

Other 1 dayThu

23/05/19

Thu

23/05/19??

Stormwater 160 daysMon

2/07/18

Mon

8/04/19

Town Drainage 160 daysMon

2/07/18Mon 8/04/19 $40,000 19410

Culverts (Mine Funded) 145 daysMon

8/10/18

Thu

27/06/19

Janet Creek (Yan Yan Rd) 38 daysMon

8/10/18Tue 4/12/18 $140,000 19426

Belcong Creek (Lillyvale Rd) 38 daysMon

29/04/19

Thu

27/06/19$250,000 19427

AUGUST



ID Task

Mode

Task Name Duration Start Finish

25 NDRRA 237 days Wed 25/07/18 Thu 20/06/19

31 Penrose Road 16 days Wed 25/07/18 Wed 15/08/18

32 Sunlight Road 1 day Tue 21/08/18 Tue 21/08/18

30 Humboldt Road 35 days Mon 24/09/18 Fri 9/11/18

28 Comet Downs

Road

20 days Mon 12/11/18 Fri 7/12/18

29 Cungellela Road 30 days Mon 18/02/19 Fri 29/03/19

26 Arcadia Valley

Road

25 days Mon 11/03/19 Fri 12/04/19

27 Buckland Road 30 days Mon 1/04/19 Fri 10/05/19

33 Wealwandangie

Road

24 days Mon 20/05/19 Thu 20/06/19

12 Floodways 66 days Mon 6/08/18 Mon 5/11/18

14 Toonba Road 10 days Mon 6/08/18 Fri 17/08/18

13 Humboldt Road 9 days Mon 24/09/18 Thu 4/10/18

15 Wealwandangie

Road

21 days Mon 8/10/18 Mon 5/11/18

22 Stormwater 23 days Wed 10/10/18 Fri 9/11/18

24 Zamia Street 13 days Wed 10/10/18 Fri 26/10/18

23 Town Drainage 10 days Mon 29/10/18 Fri 9/11/18

16 Footpaths 122 days Mon 12/11/18 Tue 30/04/19

18 Warrigo Street 8 days Mon 12/11/18 Wed 21/11/18

19 Woodbine Street 9 days Mon 4/03/19 Thu 14/03/19

17 Eclipse Street 17 days Mon 8/04/19 Tue 30/04/19

1 Pave and Seal 70 days Mon 3/12/18 Fri 8/03/19

2 87A Springsure

Tambo Rd

70 days Mon 3/12/18 Fri 8/03/19

3 Stinger Lane 5 days Mon 11/02/19 Fri 15/02/19

E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M

September October November December January February March April May June July August September

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Project: Project1

Date: Fri 28/09/18



ID Task

Mode

Task Name Duration Start Finish

4 Resheets 206 days Fri 7/12/18 Fri 20/09/19

7 Comet Downs

Road

46 days Fri 7/12/18 Fri 8/02/19

8 Cungellela Road 30 days Mon 18/02/19 Fri 29/03/19

5 Aracdia Valley

Road

25 days Mon 11/03/19 Fri 12/04/19

6 Buckland Road 30 days Mon 1/04/19 Fri 10/05/19

9 Rewan Road 25 days Mon 15/04/19 Fri 17/05/19

11 Wealwandangie

Road

24 days Mon 20/05/19 Thu 20/06/19

10 Sunlight Road 23 days Wed 21/08/19 Fri 20/09/19

20 Kerb & Channel 8 days Wed 1/05/19 Fri 10/05/19

21 Cairdbeign Street 8 days Wed 1/05/19 Fri 10/05/19

E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M

September October November December January February March April May June July August September

Task

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Project: Project1

Date: Fri 28/09/18



Capital and NDRRA Program Central

Budget Crew to Complete 1-Oct 8-Oct 15-Oct 22-Oct 29-Oct 5-Nov 12-Nov 19-Nov 26-Nov 3-Dec 10-Dec 17-Dec 24-Dec 31-Dec 7-Jan 14-Jan

Resheet 595,000.00$

Talafa Rd 150,000.00$ Crew 1 Tip

Sandhurst Rd 150,000.00$ Crew 1

Gem Rd 100,000.00$ Crew 1

Slack Access 50,000.00$ Crew 1

Old Cullin La Ringo Rd 90,000.00$ Crew1

Stones Rd 55,000.00$ Crew 1

Glendon Rd 220,000.00$ Crew1

Western Package 2,008,000.00$

Denison Rd Construction Crew Tip Tip

Glendon Rd (NDRRA) 713,000.00$ Crew 1

Southernwood (NDRRA) 428,000.00$ Crew 2 Tip Tip Tip

Bullvale (NDRRA) 102,000.00$ Crew 2

Withersfield (NDRRA) 500,000.00$ Crew 1

Tadcaster (NDRRA) 215,000.00$ Crew 1

Willows Siding (NDRRA) 50,000.00$ Crew 1

Woodbyne Rd (NDRRA) 131,000.00$ Crew 1

Lochington Rd (NDRRA) 6,000.00$ Contractor/ Labour Crew

Willows Rutland Rd (NDRRA) 28,000.00$ Contractor/ Labour Crew

Eastern Package 608,000.00$

Lurline Rd (NDRRA) 6,000.00$ Contractor/ Labour Crew

Duckponds Rd (NDRRA) 10,000.00$ Contractor/ Labour Crew

Bauhinias Rd (NDRRA) 13,000.00$ North Crew

Foley Rd (NDRRA) 237,000.00$ North Crew

Bridge Flats Rd (NDRRA) 227,000.00$ North Crew

Francis Rd (NDRRA) 115,000.00$ North Crew

Sothern Package 550,000.00$

Old Cullen La Ringo Rd (NDRRA) 80,000.00$ Crew1

Lakeview Drv (NDRRA) 50,000.00$ Crew1

Slacks Access (NDRRA) 47,000.00$ Crew 1

Gem Rd (NDRRA) 88,000.00$ North Crew

Sandhurst Rd (NDRRA) 415,000.00$ Crew1

Stones Rd (NDRRA) 10,000.00$ Crew 1

Glengallon Rd (NDRRA) 33,000.00$ Feb Construction Crew (Cap Works)

Harts Rd (NDRRA) 3,000.00$ Contractor/ Labour Crew

Howards Rd (NDRRA) 9,000.00$ Contractor/ Labour Crew

Fairbairn Dam Rd (NDRRA) 68,000.00$ Construction Crew (Cap Works)

Moriarty Farm Rd (NDRRA) 21,000.00$ Contactor

Donnelly Access Rd (NDRRA) 150,000.00$ Contactor

Emerald Construction 3,630,000.00$

Wyuna 550,000.00$ Construction Crew (Cap Works)

Bonnie Doon 1,200,000.00$ Construction Crew (Cap Works)

Bonnie Doon NDRRA 180,000.00$ Construction Crew (Cap Works)

Glengallon Road 700,000.00$ Construction Crew (Cap Works)

Fairbairn Dam 600,000.00$ Construction Crew (Cap Works)

Codenwarra 200,000.00$ Construction Crew (Cap Works)

Silica 200,000.00$ Construction Crew (Cap Works)




Budget Crew to Complete 21-Jan 28-Jan 4-Feb 11-Feb 18-Feb 25-Feb 4-Mar 11-Mar 18-Mar 25-Mar 1-Apr 8-Apr 15-Apr 22-Apr 29-Apr 6-May

Resheet 595,000.00$

Talafa Rd 150,000.00$ Crew 1


Gem Rd 100,000.00$ Crew 1






Denison Rd Construction Crew


Southernwood (NDRRA) 428,000.00$ Crew 2







































Budget Crew to Complete 13-May 20-May 27-May 3-Jun 10-Jun 17-Jun 24-Jun

Resheet 595,000.00$

Talafa Rd 150,000.00$ Crew 1


Gem Rd 100,000.00$ Crew 1






Denison Rd Construction Crew


Southernwood (NDRRA) 428,000.00$ Crew 2








































11.2 Customer and Commercial Services .... Approx 30 mins



Authors: Lane Dechaineux, Acting Manager AirportJoe Newman, Coordinator Operations – Shepton Quarry Tami Maley, Acting Saleyards ManagerFran Rofe, Governance Officer Michelle Webster, General Manager Customer and Commercial Services

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services


EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Customer and Commercial Services department.


That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of September 2018.

REPORT:


1. Airport2. Quarry3. Saleyards4. Central Highlands (Qld) Housing Company Limited5. Land Development6. General Manager



1. Airport

Operational

Office of Transport Security ASIC/EML being an issuing body submitted a revocation application in view of the cyber audit cost being $61,600.- Consultation with Aviation ID Australia to take over this function for Council. Their fee is included in

each application cost. Transfer of this airport function to a third party provided should be a cost saving to the Airport operation.

Non-conformance requires action regarding need for a checked baggage screening (CBS) Level 3 screening assessment station. Concept has been finalised with Level 3 monitors and hardware next to the Level 2 operating desk; cheapest and most ergonomic option. Smith’s Detection to be at Airport in October to install and commission hardware. ISS to provide reviewed standard operating procedures.

PAX Total for August 2018 – 19,064, plus closed charter (Alliance) 633. Increase of 7% compared to August 2017 and an increase of 1.5% on last month.

2017 Emerald annual technical inspection (ATI) report; mitigation continuing.- Parks and gardens tree lopping in Black Gully, completed. In town, church trees lopped but others

to be addressed;- Quotes being called for the ATI in November 2018.

Staff - Airport Manager vacancy filled by Salomon Kloppers, moving from Airport Manager, Pilbara.- Airport Reporting Officer (ARO) vacancy has been filled by Dylon Kremers – from ISS.- Katie Applegate on secondment to the airport team from Parks and Gardens.- Training by Aviation and Maritime Security for screeners on improvised explosive device

identification.- Training set for 22-26 October for new and refresher ARO, Work Safety Officer (WSO) and Aviation

Radio Operators Certificates (AROC). Runway 06/24 crack sealing; random as required. Airport reporting officers are rectifying and

monitoring. Airport Frequency Response Unit (AFRU), is being relocated for better on-airport reception.

- proposal was to install with cable trenching for power $10k, but a solar powered unit for $7k installed.

Runway lighting cable tested at about 70% of the standard – cable joins replacement is continuing. Royal Flying Doctors Service fundraising air race through Emerald was well coordinated. Consultation meeting with Ross Smith regarding optimising the General Aviation (GA) Upgrade design

to be more GA aircraft friendly. Concept for project manager Paul Martin. TOTO assets and procedures meetings with Carin Radloff.

Capital Projects

Emerald Airport Airside Tarmac Light Towers Upgrade Scope of works and request for quote to be prepared. Delayed pending verification of height of flood

light poles, thought to penetrate the obstacle limitation service (OLS).

Rolleston Aerodrome Runway Resurfacing Assessment by engineer completed. Report has been received and will be reviewed. Scope is to

reseal the central 3 metre portion not covered in the last reseal project. This scope will reduce the capex funds required to about $100k – to be confirmed.

Emerald Airport CCTV Terminal Upgrade Project CCTV replacement of cameras with digital going to tender next month.



Garden Entrance to Emerald Airport Request for quote completed for airport entrance beautification project. Central Queensland

University has advertised internally requesting for students to submit designs as a competition and on-site scope discussions. Site perimeter rocks have been placed to prevent vehicle access.

Extend/widen taxiway B-1 & B2 to TXY D as first stage of GA apron area upgrade Building Better Regions Funds grant received (BRRF 65882) for $1,416,217, to upgrade general

aviation taxiways and aprons. Grant Agreement signed-off. Stage 1, extend/widen taxiway B-1 & B2 to TWY D.

Additional Updates Airport Master Plan 2013 Review, 5 submissions received from suitable consultants. Assessment in

progress. Full body scanning machine due for implementation December 2020 will require architectural

changes to accommodate machine. Concept to relocate glass wall of departure lounge to the walkway to provide additional seating capacity and compensate for lost capacity. Seating area capacity is already exceeded during simultaneous departures from Qantas and Virgin Airlines. Concepts to be drafted for Council report and building request for quote.

Springsure aerodrome runway reseal design complete. Scope of work and request for quote to be advertised.

Car Park Data – CHRC staff parking concessions:May (0), June (1) $2, July (1) $6, Aug (5) persons $34. More statistics are being sought.

Runway 06/24 partial reconstruction. Project Officer Paul Martin to reassess methodology due to unfavourable gravels in existing pavement for stabilisation. AECOM is reviewing scope of work.

Regular Public Transport (RPT) apron deformed. Repairs required at Bay 2 and taxiway. Bravo fillet to be widened for Q400 operations (outer main gear clearance compliance). Defer to GA upgrade project.

Non-ConformancesEmerald Airport runway 15/33 - Transverse slope grading - regulatory (ATI non-conformance)

Task has been reviewed by an engineer. Awaiting final quotation and source for suitable filling material.

The question - ‘should it continue to be maintained and kept in service’? ARO recent records suggest light aircraft use of up to 5 uses in any one day. Some days it is out of wind and no movements. Also flying training doing circuits and bumps.

Emerging Issues Check on OLS plan on record. Differences in height of apron flood light poles found in obstacle

height determined by mathematical methods as opposed to graphical methods. CBS roller doors on conveyor system have been failing and unreliable. Seems to be in the logic

communications but mechanical failure also. Seeking a Quote. CASA advised of their intention to conduct a Safety Audit of Emerald Airport in December 2018. Airport Emergency Procedures/Safety Committee meeting on 24/10/18 and the mandated field

exercise is timed for early December 2018. The landside road outside the Hangar 7 has a deteriorating concrete dished drain. Causal factor

being poor workmanship at time of construction and will require replacement. Quotes being sought for a redesign.

Car Park Management system – SkiData readers to be modified to read the new $50 notes.



Efficiencies / Business Improvements No new additional aviation revenue identified. Consultation with the sculpture artists and no objections to proposal to relocate outdoors. Would add a

rustic look. Artwork planned to be relocated to the gravel area outside between the departures and arrivals pathways. Artwork will be sprayed with a clear preservation lacquer.

Non-conformances received from the fire hydrant inspections. Seeking quotes to have a certified assessment for where the airport fails to comply. One issue is the block plan of the system, and the second issue is the non-return valve which cannot be located.

Additional terminal advertising leases. Discussions with TAYCO on replacement of higher quality, backlit advertising signs for in the terminal. There are companies seeking to take up the signs when available.

OLS – anomalies detected in the current OLS plan supplied by Queensland Treasury Corporation. Proposal to have a consultant prepare an accurate OLS plan for operational use by airport reporting officers and inclusion in the Aerodrome Manual.

Project Budget Approved Project Status Project Risks Est. Delivery Timeframe

Duaringa – airstrip 40,000 Scope required Weather earthworks contractor.

4/19

EMD LED apron lights

20,000 OLS check/finalise scope/design

OLS penetration, ARO available.

3/19

EMD transmission (AFRU)

10,000 /$7k quote Contractor selected Nil. 12/18

Rolleston resealing 300,000 Scope to be finalised

Weather - MOWPARO available.

3/19

EMD CCTV upgrade

183,000 Going out to quote Camera selection ARO available.

2/19

RWY 0624 enrichment reconstruct

4.735mil Technical issues Weather, contract cost, ARO available.

6/19

Garden entrance 115,000 Out to design Weather, U/ground services.

3/19

GA Drainage mitigation

186,596 Tender agreement with Simon Constructions

Weather MOWP ARO available.

1/19

Terminal changes 80,000 Concept design req.

Funding level. 5/19

GA apron and taxiways upgrade

445,000 Ready for tender BRRG ok. BoR pending.

9/20

Master Plan review 80,000 RFQ closed to be assessed.

Funding. 3/19



2. Quarry

Operational

The month of September has seen a slowdown in sales for the month for Shepton with 7,001 tonnes being sold up to 26 September 2018. The quarry business as a whole has still had a strong month with 15,000 tonnes of road base being crushed at Bull Vale pit for infrastructure use on local roads. Also, a further 6,500 tonnes of road base being sold from Mungabunda. Total quarry sales for the month being 13,501.

A drill and blast planned to be fired on Tuesday 2 October. This shot will provide about 30,000 tonnes of blue stone to be crushed down for aggregates and 2.1 road base.

Infrastructure north has been utilising excess water at the quarry for utilisation with water trucks to enable them to continue with their works programs around the northern region.

Capital Projects Electrification of Pug Mill

The Pug mill is nearly finished, and we expect it to be operational within the next 3 to 4 weeks. We are just waiting on a few electrical components to arrive and also the new water pump and accessories to allow water to be hooked up to the Pug mill.

Electrical Bus Tie Installation Drawings are nearing completion for approval from the site electrician. Once the approval is given,

the bus tie switch will be built and installed.

Pre-coat plant upgrade to meet compliance Quotation has been awarded to GHD for the design and costing of the pre-coat machine. A meeting

will be held in the near future to move this project along.

Construct stormwater run-off control system A final design of the Sediment dam has been received. It is expected over the next few weeks

progress with the sediment dam to be completed. Once completed associated drainage will be put in place and rehabilitation will be completed in the immediate area to the dam to help prevent erosion in the area.

3. Saleyards

Operational

Total numbers sold at regular auction sale is 4,469 plus an additional 1,030 head of Private weigh sale cattle. A further combined sale is scheduled for 27 September 2018 with 1,100 head booked and private weigh on the 29 September with 700 head. Central Reds Stud bull sale held on the 4 September brought 64 head to sale with a clearance of 75%.

Total gross sales for the month to date is $3,953,229.87.

Capital Projects

Replacement of the Electrical Service Pits Gurneys Electrical has replaced one service pit in part of an emergent repair to the double decker

power supply. Continued works for this project will progress into the next few months.

Additional Double Decker Dump Ramp Awaiting the outcome of BOR4 funding.

20 x 10m Shed for Hay Storage Awaiting the outcome of BOR4 funding.



Light pole Replacement Gurney Electrical have commenced work, emergent repairs to the double decker light power supply

encouraged a decision to move forward on a planned project for upgrading power and power supplies to a light pole. Further upgrading of LED lighting via walkways and pens will follow in October 2018.

Additional drafting facility Proway Livestock Equipment have supplied and begun the installation on the new drafting tub and

curved race which was delivered for installation on 3 September 2018. Full installation and completion from Proway on the tub and drive controls is expected by the end of September 2018. Install Solutions have engaged work to complete the installation and commissioning of the Pneumatic Drive Control along with Proway and will be completed by October 2018.

4. Central Highlands (Qld) Housing Company Limited

Property Management

Aurora Close Complex - BlackwaterFive out of the six units are currently tenanted. Property Manager actively seeking suitable tenant/s.

Blackwater PropertiesThe six homes located in Blackwater are all tenanted.

Development of Strategic Plan

The Board have explored opportunities to diversify housing and tenure options available within the local housing market with the aim of continuing to build a strong, sustainable and effective housing company, delivering safe, secure and affordable housing.

To enable the Housing Company in identifying further opportunities and mechanisms for adorable housing delivery and how these may be applied, expressions of interest have been forwarded to four (4) suitably qualified and experienced organisations/consultants to develop an Affordable Housing Strategy Plan and Action Plan.

Submissions closed Friday 28 September 2018 and will be placed before Directors for consideration at the board meeting to be held Friday 5 October 2018.

5. Land Development

Recruitment of Coordinator Property Services and Property and Leasing Officer have been undertaken. New staff appointed to these positions will commence in October and November 2018.

6. General Manager

Conferences/Events/Meetings

29 August – LGMA Propeller Program 8 September – Queensland Training Awards, Brisbane 10 September – Emerald Airport Advisory Meeting 13 September – TOTO Change Champions 25 October – future speaking engagement – Australian Womens Leadership Forum, Rockhampton



GP Super Clinic

Contract of sale for Lot 1 on SP300939 was settled on 27 September 2018. This transaction completes the transfer of freehold land (20,000 sq.m. - Lots 1 and 2 on SP300939) to Central Highlands Healthcare Limited.

ATTACHMENTS:

Nil




11.3 Chief Executive Officer .... Approx 5 mins



Author: Scott Mason, Chief Executive Officer


EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Office of the Chief Executive Officer.


That Central Highlands Regional Council receive the Office of the Chief Executive Officer departmental update report, highlighting key activities for the month of September.

REPORT:


1. Queensland Water Directorate (QWD) Technical Reference Group (TRG) Meeting

The QWD TRG was held at Brisbane on 7 September 2018.

Feedback on the Annual Water Forum was positive overall, with some suggestions for improvement next time round. Council’s Cr Brimblecombe, along with Manager Water Utilities, Mr Peter Manning, Project Engineer, Infrastructure and Utilities, Mr Cliff Caton, and attended this event and Water Infrastructure Planning Engineer, Mr Nathan Litzow. A report will be presented at the next Finance and Infrastructure Standing Committee Meeting – October 2018.

A conversation developed around the pivotal role that the TRG can play regarding the provision of policy advice to the Queensland State Government. When the TRG was formed in 2003, this was a core function of the TRG. While a great deal has been achieved over the past 15 years, it is time to connect more with this core function. A policy document will be developed.

A few notes appear below. As always, if you would like additional detail or have any questions, please don’t hesitate to contact myself or Mr Peter Manning:

Upcoming topicso December 2018 TRG planning

Grants reform impact on local government and water businesses Risk management (infrastructure cliff) – Unity Water

o March 2019 TRG planning Transitioning of Downer Plants – Mackay and Whitsunday Regional Councils Queensland Urban Utilities trials

Cybersecurity and SCADA (Supervisory Control and Data Acquisition)o There is industry concern that this matter has been misunderstood, to an extent by the

Queensland Audit Office and by some council audit committees

SunWater water pricingo Pilot work is occurring with North Burnett and Central Highlands Regional Councilso 22 Queensland councils will be impactedo Standard terms and conditions for contracts are being developed



o SunWater have conceded to deduct contributed assets from the regulatory asset baseo The next meeting will be 5 October 2018o The new Network Service Plans are on the SunWater website, which include the upper

bound price limitso http://www.sunwater.com.au/Default.aspx?PageID=18568736&A=SearchResult&SearchI

D=3487427&ObjectID=18568736&ObjectType=1

Drinking Water Quality Management Planso The guidelines are being reviewed by the Department of Natural Resources, Mines and

Energy – consultation closes 28 September 2018o It is proposed that cybersecurity hazards and risk assessments may be included

QWRAP – Queensland Water Regional Alliance Programo Additional funding is available

ATTACHMENTS:

Nil


http://www.sunwater.com.au/Default.aspx?PageID=18568736&A=SearchResult&SearchID=3487427&ObjectID=18568736&ObjectType=1

http://www.sunwater.com.au/Default.aspx?PageID=18568736&A=SearchResult&SearchID=3487427&ObjectID=18568736&ObjectType=1



12 GENERAL BUSINESS

13 CLOSED SESSION13.1 Cancellation Bank Guarantee .... Approx 10 mins

CLOSED SESSION REPORT

This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local

government or someone else, or enable a person to gain a financial advantage.

13.2 Departmental Updates (Customer and Commercial Services) .... Approx 10 mins


This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

13.3 NDRRA Tender 2018T027C, 2018T028C and 2018T029C .... Approx. 20 mins


This report is CONFIDENTIAL under Section 275 (1) (h) of the Local Government Regulation 2012 which permits the Council meeting to be closed to the public to discuss: (h) other business for which a public discussion would be likely to prejudice the interests of the local

government or someone else, or enable a person to gain a financial advantage. remove-from-minutes-end}

14 LATE AGENDA ITEMS

15 CLOSURE OF MEETING

20181009 - finance and infrastructure standing committee ... · 10/9/2018 · environmental...

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