2018 budget overview - ahtwp.ca · 2018 budget overview total budgeted levy is a 4.9% levy over...
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2018 BUDGET OVERVIEWPUBLIC MEETING – FEBRUARY 28TH, 2018
Township of Alnwick/Haldimand
Arryn McNichol, Treasurer
Agenda 2017 Budget Accomplishments
2018 Budget Overview
2018 Budget Departmental Highlights
Municipal Tax Rate Impact
Revenues & Expenditures
Long Term Debt
Reserves
Asset Management Plan
Current and Future Budget Challenges
Closing Remarks
General Government
Governance
Corporate Management
Program Support
General Government – 2017 Budget Accomplishments & Highlights
Practice Open, Accountable and Sustainable Government to Inform and Involve All People
Completed and sent out newsletters
Continued work on archival of municipal documents and records retentions/management
Public meetings to discuss specific and general council plans
Address Infrastructure, Investment and Renewal
Council chambers floor refinished
Parking lot at municipal office refinished
Carpet and painting in the Immel Wing completed
Parks Master Plan in process
Economic Development Plan in process
Transportation Services
Surface Treated km = 256
Paved km = 14
Gravel = 167
Bridges & Culverts = 45
Transportation– 2017 Budget Accomplishments & Highlights
Address Infrastructure, Investment and Renewal
Purchase of new tandem
Purchase of an excavator
Transfer of $10,000 to a winter contingency reserve
Approximately $600,000 on roads (construction, surface treatment, recapping)
Building upgrades a work in progress
Two new staff hired
Protection Services
- Fire Department
- Emergency Measures
- OPP
- Community Policing
- Building Permits &
Inspection
Protection Services– 2017 Budget Accomplishments & Highlights
Address Infrastructure, Investment and Renewal
A new joint EMS/firehall was started in Roseneath with completion in 2018
A new tanker/pumper was ordered with arrival in 2018
A new pickup truck was purchased
$100,000 was transferred to a capital reserve
Purchase of new hose, bunker gear and pagers
Provide services that protect people, property and the environment in promoting healthy lifestyles
Fire prevention and public education materials/events
Firefighter training and courses
Emergency Measures mock training exercise
Community policing
Highlights OPP is the largest single expense in protection services (over $1,000,000). Policing will be
increasing in 2018
Building permits have increased since 2014. 2017 revenues increased significantly over what was budgeted
Recreation & Cultural Services
Libraries
Community Centres
Arena
Wicklow Beach Boat Launch
Municipal Parks
Recreation & Culture 2017 - Accomplishments and Highlights
Address Infrastructure, Investment and Renewal
Dehumidifier, ice resurfacer, fencing, utility vehicle, and numerous building upgrades purchased for arena.
Fenella Community Centre parging completed on exterior of building
Grafton Community Centre furnaces purchased
Renovations for washrooms of the Alnwick Civic Centre and Centreton Community Centre are transferred to the 2018 Budget
There were a number of capital improvements at the library branches
There were a number of library fundraising events held
Practice open, accountable and sustainable government to inform and involve all people Parks Master Plan with associated public meetings
Open Parks and Recreation Committee meetings
Open Community Centre committee meetings
Library offered programs for the public
Planning and Development
Planning & Development 2017 - Accomplishments
and Highlights
Provide Services that Protect People, Property and the Environment in Promoting Healthy Lifestyles
Processed 36 Consents
Processed 24 zoning amendment applications
Processed 3 minor variances
Completed an update to the Comprehensive Zoning By-Law
Health Services (Active & Heritage Cemeteries)
Health Services 2017 - Highlights
The Township looks after 6 heritage and 4 active cemeteries.
Projects Completed
Maintenance of cemeteries
Projects Outstanding
GIS mapping
There has been only one plot sale to date. All care and perpetual maintenance funds have been transferred to the Public Guardian Trustee.
Environmental Services
Grafton Communal Water System
Water Treatment, distribution, and transmission
Rates are based on the principal of conservation and cost recovery
2017 Summary
Overall, 2017 has ben a good year! Expenses have been managed well and we have received higher than budgeted revenues.
Most projects contained within the 2017 budget have been completed or have been moved to the 2018 budget
2018 Budget Overview
Total Budgeted Levy is a 4.9% levy over levy increase over 2017 after applying growth.
Estimated $648,300 being contributed to reserves
Over $1,100,000 being contributed from reserves
Over $1,900,000 in capital additions. This does not include the new EMS/Firehall ($2,300,000) which will be funded with a debenture late 2018
Taxes are collected on behalf of the school boards and Northumberland County.
2018 Budget Overview
Total $ tax levy increase is $327,000 and a 1% increase is approximately $53,000
Budget maintains programs and services
Budget helps to address the challenge of capital replacement
Donations and Commitments of appoximately$50,000
2017 Total Taxes Collected (%)
County39%
Municipal43%
Education18%
County Municipal Education
2017 Total Taxes Collected (%) 2013- 2017
General Government
Economic Development
HR/Payroll
Finance
Health and Safety
General Government – 2018 Budget Highlights
Council is currently at a ($545) increase over the 2017 budget $3,000 professional development for each Council member
Special events include volunteer appreciation, charity events, Christmas Party
Capital includes a contingency of $2,500
Administration is currently at a 7% ($40,000) increase over the 2017 budget Capital items include new technology and cabinets
Professional development and training was increased over the 2017 budget by $2,000
A Parks Master Plan is to be completed over 2018
Economic Plan is to be completed in 2018
Donations has increased over 2017
Includes a new HR employee
General Government – 2018 Budget Highlights
Practice Open, Accountable and Sustainable Government to Inform and Involve All People
Retentions management initiative
Newsletters
Address Infrastructure, Investment and Renewal
Purchase of additional laptops & cabinets
Promote Economic Development
Strategic Plan Economic Development Study
Advertising
Transportation Services
Surface Treated km = 256
Paved km = 14
Gravel km = 167
Bridges & Culverts = 45
Transportation– 2018 Budget Highlights
Public Works department is at a 3% ($68,000) increase over the 2017 budget
There are a number of items listed on our Asset Management Plan that were due to be replaced (2013 -2018) that are not reflected in the budget include:
CAT Loader 2003 924 GII
John Deere Backhoe 310SJ
John Deere Tractor 2130
Steamer Thompson
Three 740 Champion Graders (one to be refurbished in 2018)
Public Works Storage Shed for fencing and tires
Ford 1 Ton F350
Transportation– 2018 Budget Highlights
There are a number of items listed on our Asset Management Plan that are due to be rehabilitated or improved (2013 -2018) that are not reflected in the budget include:
Bull Road Bridge
Drope Road Bridge
Ferguson Road Bridge
Macklin Bridge
Massey Road Bridge
Whitney Road Bridge (this bridge is scheduled to be replaced in the 2018 budget)
Bulls Mill Road Culvert
Transportation– 2018 Budget Highlights
Address Infrastructure, Investment and Renewal
Building upgrades (amount moved forward from 2017 budget)
Contribution of $5,000 to dredging reserve
Approximately $350,000 to $500,000 for road work
Purchase of a new tandem ($235,000)
Contribution to winter reserve ($10,000) and Building reserve ($50,000)
Replacement of Whitney Road Bridge
Provide Services that protect people, property and the environment
Testing signs for reflectivity
Brushing
Line painting of roads
Additional guard rails
Winter control plowing, sanding, & salting
Sidewalk maintenance
Snow removal
Roadside mowing
Protection Services
Fire Department
Emergency Measures
OPP
Community Policing
Protection Services– 2018 Budget Highlights
Fire department is currently at a $192,000 increase over the 2017 budget excluding the cost of the new firehall. The new firehall will be funded using a debenture over 30 years.
CBO/By-Law is currently at a $35,000 decrease over the 2017 budget.
Police Service Board is currently at a $3,300 decrease over the 2017 budget
Community policing is currently at a $3,817 decrease over the 2017 budget
Emergency Measurers is currently at a $40,000 decrease over the 2017 budget
Protection Services– 2018 Budget Highlights
Address Infrastructure, Investment and Renewal
Contribution of $183,000 to capital reserve to be used toward the purchase of a new tanker truck. Utilization of $456,000 to fund a new pumper tanker in 2018
Purchase of a new, bunker gear, water rescue equipment, hose
Purchase of a new pick up truck utilizing reserves for the building department
Completion of a new Firehall
Provide services that protect people, property and the environment in promoting healthy lifestyles
Fire prevention and public education materials/events
Community policing committee
Emergency measures mock exercise and emergency planning
Dedicated emergency lines
Building permit issuance
OPP contract
Highlights OPP is largest single expense in protection services (over $1,000,000). Policing will be
increasing in 2018 ($9240)
Recreation and Culture
Libraries
Community Centres
Arena
Wicklow Beach Boat Launch
Parks
Recreation & Culture 2018 Budget Highlights
2018 Parks budget has increased by ($51,000) over the 2017 budget
2018 Arena budget has increased by ($61,000) over the 2017 budget
2018 Alnwick Civic Centre budget has increased by ($15,000) over the 2017 budget
2018 Centreton Community Centre budget has increased by ($4,500) over the 2017 budget
2018 Fenella Community Budget has increased by ($9,500) over the 2017 budget
2018 Grafton Community Centre Budget has decreased by ($15,000) over the 2017 budget
2018 Vernonville Community Centre budget has increased by ($3,400) over the 2017 budget
Recreation & Culture 2018 Budget Highlights
Address Infrastructure, Investment and Renewal
Fenella Community Centre – Chimney rebuild and new sound system
Centreton Community Centre – New sound system
ACC – New sound system, windows, repair of sidewalks and interlocking brick
Arena – Refrigeration and building upgrades
Library – New books, branch renovations
CCC – New sound system
Provide services that protect people, property, and the environment in promoting healthy lifestyles
Hall rentals
Community events
Baseball, hockey and other sports
Parks and trails
Planning and Development
Planning & Development – 2018 Budget Highlights
Highlights 2018 budget has decreased by ($14,500) over the 2017 budget
Provide Services that Protect People, Property and the Environment in Promoting Healthy Lifestyles
Erosion Monitoring Survey
Parcel Fabric Project
Health Services - Active & Heritage 2018 Budget Highlights
Health Services - Active & Heritage 2018 Budget Highlights
Revenues consist of donations, investment income, and plot sales.
Expenses primarily consist of stone repair and maintenance.
Address Infrastructure, Investment and Renewal
Stone repair
Maintenance and care of cemeteries
Environmental
Grafton Communal Water System
Water Treatment, distribution, and transmission
Rates are based on the principal of conservation and cost recovery
Tax Rate Impact –Municipal ResidentialResidential Tax Rate
2017
.00528158 x $250,000=$1,320.39
2018
.00530711 x $250,000=$1,326.77
Increase for a $250,000 home will be an additional $6.38 per year
Municipal Revenues
Total Revenues approximately $9 Million
Revenues consist of Taxation, Fines and Penalties, Provincial Grants, Federal Grants, User Fees, Licences and Permits, and other revenue
Revenue Categories
Municipal Expenses
Total expenditures of approximately 9 million . This is made up of operating and capital expenditures. This does not includes $2.3 million for the new firehall, which will be offset through a debenture in 2018.
Expenditures consist of salaries and benefits, interest on long term debt, materials, contracted services, rents, financial expenses, and capital
Our largest operating expenditure is salaries and benefits due to the labour intensive nature of the services provided by the Township
Our OPP policing contract is our second highest operating expenditure
Operating Expenses by Functional Classification
Capital Expenses by Functional Classification
Operating & Capital Expenditures by Year 2009-2018
OPP Contract 2009-2018
External Transfer Payments 2009-2018
Long Term Debt
The Townships debt is at a manageable level and is well within our Annual Repayment Limit (ARL) as calculated by the Province
In 2012 the Township debentured out $600,000 for 10 years in order to pay for past infrastructure improvements
Annual interest rate is 2.8%
Debt Repayment Schedule
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
700,000.00
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Principal
Interest
Principal Balance
Reserves
Composed of obligatory reserves (development charges), reserves, and reserve funds
It is recommended that our contingency reserve equal 10% of our overall taxation revenue. Currently our contingency reserve is underfunded by approximately $700,000.
Approximately $1,100,038 will be transferred from reserves in the 2018 budget
The Township will transfer approximately $648,000 to reserves in 2018
Reserves 2008-2018
0.00
500,000.00
1,000,000.00
1,500,000.00
2,000,000.00
2,500,000.00
3,000,000.00
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Total Reserves 2008-2018
Asset Management Plan Highlights
An Asset Management Plan (AMP) was completed in 2014. The AMP identified an infrastructure deficit
The Township of Alnwick/Haldimand’s infrastructure deficit is determined to be approximately $ 4,400 per person
Based on the Asset Management Plan a 10 Year Capital Plan, broken down by asset class for the years 2013 to 2022, was completed. The Township uses this plan during the budget process
The AMP will be comprehensively updated to conform to recently passed regulations in 2018
Custodial Responsibility of Infrastructure 1955-2010
2019 and Future Budget Challenges
Very competitive process to get grant money is being offered from the Federal and Provincial Governments.
Infrastructure replacement and maintenance
Township needs to increase reserves, specifically our working fund contingency reserve
New government downloads and/or programs that the municipality will have to assume
Long term cost inflation factors
Firehall debt repayment for the new EMS/Firehall building for the next 30 years
Next Steps
Calculate Consolidated Tax Rates using the Municipal, County, and School Board rates
Draft the Tax Rate By-Law
Provide budget vs actual statements to all committees and departments on a monthly basis in an effort to manage expenses and stay on budget
Closing Remarks
Thank you to Council, committees, and the various departments for their help in preparing the 2018 budget.
This presentation will be available on our Municipal Website at www.alnwickhaldimand.ca
Questions?