2018-19 budget overvie · retirement saves approximately $49,000 in salary 7. savings from updated...
TRANSCRIPT
2018-19 Budget Overview
Presentation to the Bethlehem Central School District Board of Education
Wednesday, March 7, 2018
HIGHLIGHT: OPERATIONS & MAINTENANCE and ATHLETICS
DISTRICTGOALS
TONIGHT’STOPICS
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• Recap of prior meetings
• Updated estimates that reduce baseline expenditures
• Operations & Maintenance
• Athletics
• Future Meetings
SUMMARY BUDGETED REVENUES
Budget2017-18
Budget2018-19
School Taxes $64,267,000 $64,267,000PILOT Payments 3,282,000 3,295,000State Aid 28,110,000 27,687,000Other Revenue 1,464,000 1,837,000TOTAL $97,123,000 $97,086,000
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5SUMMARY EXPENDITURES BY AREA
2017-18 Budget 2018-19 BaselineAdministrative $3,107,309 $3,168,979
Instructional Programs 31,771,807 32,856,640
SESS 13,155,590 13,540,070
Transportation 6,399,091 6,227,553
Operations & Maintenance 5,440,248 5,403,711
Technology 2,444,686 2,471,804
Athletics 744,869 772,952
Fringe Benefits 22,399,600 24,028,200
Debt Service 11,659,800 11,936,091
Total $97,123,000 $100,406,000
BASELINE BUDGET AS OF 2/8/18
• Revise initial estimates: health insurance, BOCES’ rates, state aid
• Consider reductions/additions in coming weeks of specific departmental areas
• Tax Levy: increase to what extent?
• Use of fund balance: if ultimately needed
• Potential salary savings on staff retirements
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Revenues $97,086,000
Expenditures (100,406,000)
Preliminary Gap ($3,320,000)
SAVINGS FROM STAFF
RETIREMENTS
Approved retirements for the end of this school year:
15 teachers, 1 guidance counselor, and 1 occupational therapist
Salary differential with new hires starting at entry level pay scale: $840,000
May have 1-2 additional retirements: each retirement saves approximately $49,000 in salary
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SAVINGS FROM UPDATED HEALTH
INSURANCE ESTIMATES
Blended rate increase estimated at 6.1% in baseline. Dropping to 5.8%.
Updated retiree health insurance costs. Reduced trend by 9%.
Combined reduction to baseline: $400,000
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Health Insurance ExpenseBaseline Budget $13,370,000Revised Baseline 12,970,000Reduction ($400,000)
TRANSPORTATION BUDGET OVERVIEW2017-18 2018-19
Salaries $5,377,066 $5,360,322
Equipment 40,000 40,000Fuel 373,920 225,000Bus Parts/Supplies 241,500 210,000Insurance 122,400 122,400Other Operating Costs 168,825 168,852Garage Building 75,380 100,978Total $6,339,091 $6,227,553Decrease ($171,538)
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TRANSPORTATION SALARY & POSITION INFORMATIONPosition (Employee #s are not FTEs, but # of positions.)
# of Emp. 2017-18
# of Emp. 2018-19
Drivers 92.0 $2,982,500 92.0 $2,965,850
Bus Attendants 32.0 669,252 32.0 647,364Mechanics 7.0 460,436 7.0 452,641Supervisors, Office/Clerical 5.0 306,050 5.0 317,713Dispatcher/Trainer 3.0 157,028 3.0 160,954Substitutes 272,500 245,000Extra Hours/Overtime 451,300 483,800Other (Health Insur. Buyouts) 78,000 87,000Total $5,377,066 $5,360,322
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TRANSPORTATION SUBSTITUTES & EXTRA WORK2014-15 2015-16 2016-17 2017-18 2018-19
Substitutes – Actual/Est. 245,322 225,212 221,459 228,000 235,000Substitutes – Budget 305,000 315,000 265,000 272,500 245,000Positive Variance 59,678 89,788 43,541 44,500 10,000
Extra Hours/OT – Actual/Est. 342,051 348,849 427,851(1) 425,000 453,800(2)
Extra Hours/OT – Budget 424,400 430,500 452,000 451,300 483,800Positive Variance 82,349 81,651 24,149 26,300 30,000(2)
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(1) - Increases in actual: OT incurred covering medical leaves, $30,000; weather delays, $20,000; Training, Extra Trips, $29,000.
(2) - Costs will be higher next year (DOT trainer mandate, additional billed summer work), but can reduce estimate by $30,000.
CONSIDERATIONBUS REPLACEMENT
PROPOSAL
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• Proposed purchase:• 6 large buses• 6 small buses• 3 Chevy Suburbans
• Cost not to exceed $1,190,000
• Voter approval needed to purchase
TECHNOLOGY BUDGET OVERVIEW
2017-18 2018-19Salaries $717,040 $724,320Equipment 602,483 445,233Software 86,955 166,728Materials & Supplies 75,000 67,000Purchased Services 198,200 285,223BOCES 765,008 783,300Total $2,444,686 $2,471,804Increase $27,118 13
OPERATIONS AND MAINTENANCE2018-19 BUDGETDEVELOPMENT
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Gregg NolteDirector of Facilities &
Operations
O & M BUDGET OVERVIEW2017-18 2018-19
Salaries $3,326,148 $3,290,461Equipment/Vehicles 231,900 200,900Utility Costs 936,000 948,000Contracted Services 391,500 351,500Special Projects 107,000 134,000Custodial/Maintenance Supplies 367,300 373,100BOCES 80,400 100,000Total $5,440,248 $5,397,961Decrease ($42,287)
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O & M SALARY AND POSITION INFORMATION
Position FTE 2017-18 2018-19
Custodians 39 $1,884,876 $1,918,031Maintenance 15 846,094 782,581Supervisors & Admin. Support 4 359,628 354,298Substitutes/Misc. 158,800 158,800Overtime 75,000 75,000Total 58 $3,326,148 $3,290,461
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O & M EQUIPMENT AND VEHICLES
Description AmountDumpTruckw/plow(1-Ton)– Replaces#545 $49,000Bobcatw/brush,snowblower,2buckets– WinterSidewalkMaintenance 48,000UtilityVehiclew/saltspreader(diesel)– Multi-seasonVehicle 25,000Glenmont&EagleRiderFloorMachines($12,000each)– Replaceswalkbehindunits 24,000Aerator(slicing&coring)– Replacingoldunit 10,000Variouscustodialequipment(floorscrubbers,burnishers,vacuums) 18,500Variousgroundsequipment(carts,blowers,spreaders,attachmentsforVentracunit) 26,4002018-19Total $200,900
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O & M SPECIAL PROJECTSProject Description AmountHSD222&D224AdditionalFurniture $27,000HSGymB- Sand,Fix&RefinishFloor,approx.13,000sf 31,000HSMainOfficeConferenceRoom– Table/Chairs 5,000Glenmont:MainOfficeFurniture&LibraryCarpet 13,600Elsmere:NewClockSystem&7cafeteriatables 24,500Hamagrael:ReplaceLibrary&Classroom(2)Carpet,Sand/Refinishgymfloor 13,100Slingerlands:LibraryFurniture,LibraryCarpet,tilereplacementinELCCommonArea 19,800Eagle:projectsareminor,andcoveredinsupplieslineitem N/AMS:projectsarelargerinscope,andcoveredwithinupcomingbondwork N/A2018-19Total $134,000
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• Replaces 18-year old unit
• New unit will be in sound deadening room with general storage above
• $100,000 in budget (as transfer to capital fund)
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CAPITAL OUTLAY
Transportation Air Compressor
Replacement & Sound Deadening
Room
Minimum temp
Air conditioning
Survey showed classrooms are cold in winter; Raised
temp 1° districtwide, which has helped
In offices, MS/HS LMC, internal classrooms, and classrooms requiring a
conditioned environment as a medical
accommodation
CLASSROOM TEMPERATURE ASSESSMENTA district-wide assessment was conducted because personal comfort is important for students and staff
Winter cold Hot, humid daysO&M logged classroom
temperatures during “hot” days this past
Summer/Fall
HS, MS, Eagle, Elsmere were hottest
82-88º
78-85º
SED requires a minimum classroom temperature of 65°;
however, no specified max
CLASSROOM TEMPERATURE
OPTIONS
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What we CAN do now:• Use energy management system to “pre-cool”
rooms with potentially cooler night air• Use energy system to minimize outside air
exchanges (limits the amount of hot air coming in)
Other Options:
• Provide 24” industrial, pedestal-mounted, quiet design fans
• 83 2nd floor rooms x $600/fan=$49,800
• Install 2 ceiling mounted fans in each classroom • 83 2nd floor rooms x $1,600/set=$132,000
Bottom line: Short of installing central air, which is prohibitively expensive, there are limited alternatives, providing only modest relief. Recommendation: start with a smaller scope
pilot project using a combination of pedestal & ceiling fans. Monitor impact/effectiveness, expand if deemed beneficial.
Site Plan approval from town hoped for in spring of this year.
Fall 2018• Construction start desired
late spring 2018• 2-3 mos. build time
• National Grid utility upgrade must also occur
Commercial operations date, by 11/30/2018.
ANTICIPATED TIMELINE - PPA
Summer 2018Spring 2018
ATHLETICS2018-19 BUDGETDEVELOPMENT
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Len KiesAthletic Director
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Each school year Bethlehem Central School District is represented by …
80Interscholastic Athletic Teams
30Varsity Teams
22JV Teams
4 Freshman
Teams22
Modified Teams
2 Unified Teams
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ATHLETICS BUDGET OVERVIEW
2017-18 2018-19Coaches /Chaperones/Trainer $480,919 $511,252
Equipment 12,500 5,000
Program Expenditures 176,000 173,400
BOCES (software) 0 2,600
Supplies, Uniforms, Post-season games, Conferences 75,450 80,700
Total $744,869 $772,952
Increase $28,083
Lifeguard fees
$62,000
Entry fees
$22,500 $5,000 $2,500
PROGRAM EXPENDITURESWhat program expenditures include…
Ice rental fees
Officials fees
Policecoverage$21,100
Equipmentreconditioning
$6,140
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ATHLETICS PROGRAMS AND PARTICIPATION
15 girls programs 15 boys programs (3 co-ed)
102 coaches plus 6 program assistant coaches
3 volunteer coaches
80 teamsFall: 33Winter: 24Spring: 23
1,931 student-athletes in grades 7-12 (Based on 2016-2017)Note: This is total team participation (some students play more than one sport)
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ATHLETICS BUDGET ADDITIONS
Baseball Field Rentals – Spring, 2019
• As a result of bond project work, both baseball fields located at HS will be offline for spring 2019
✓ Drainage✓ Backstops✓ Dugouts
• Varsity, Junior Varsity, Freshman levels affected
• Field rentals will include Elm Park & Bellizzi Field
Cost: $ 6,000
BUDGET DEVELOPMENT AS OF 3/7/18Expenditures Revenue Gap
Baseline as of 2/8/18 $100,406,000 $97,086,000 $3,320,000Athletics 6,000Salary Savings, Retirements (840,000)Updated health insurance (400,000)Reduce Transp. OT estimate (30,000)Adj. Baseline as of 3/7/18 $99,142,000 $97,086,000 $2,056,000
29Tax Levy: TBD – each 1% of tax levy generates $640,000
BOCES estimates
Instructional/SESS areas: net program reductions
Areas still to be reviewed: Projections for 2017-18, Fund Balance
State budget impacts? ESY?
BOARD OF EDUCATIONELECTION
Lynne Lenhardt
Charmaine Wijeyesinghe
Terms for incoming board members will expire June 30, 2021
On May 15, voters in the Bethlehem Central School District will elect two
members of the Board of Education. Nominating petitions are
available from the District Clerk, Brittany Barrett. All petitions are due by April 16
at 5 p.m.30
Ms. Lenhardt is retiring after serving our community for 30 years (since 1988). She is currently the vice-president.
Thank you to Lynne and Charmaine, for their devoted service!!
Dr. Wijeyesinghe is not seeking re-election. She has served on the board for nine years (since 2009).
FUTURE MEETINGSBUDGET
DEVELOPMENT
All meetings begin at 7 p.m. unless otherwise noted.
March 21: Instructional Staffing & Programming, Special Ed and Student Services
April 10 (Tues.): Discussion, Decisions, and Adoption.
May 1 (Tues.): Meet the BOE Candidates Night, HS Cafeteria, 6:30 p.m.
May 2: Public Hearing on Proposed Budget
May 15: Budget Vote, 7 a.m. to 9 p.m. at the high school
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