20150218 runbook true rec standard presentation

www.runbook.com

Account Reconciliation Management Solution

Runbook TRUE ReconciliationRob Leesberg

1

Rob LeesbergSolution design / FounderRunbook International+31 318 [email protected]

Omar KleijerAccount managerRunbook International+31 6 1400 [email protected]

Introducing Runbook Team

Runbook TRUE Reconciliation Slide 2

mailto:[email protected]



Runbook specializes in technology that automates and streamlines the financial close and reporting process for global corporations using SAP enterprise resource planning software. Runbook solutions deliver smarter software that seamlessly integrates into the existing ERP environment, Runbook bridges the gap between finance and IT.

Mission: Balance sheet integrity for SAP customers


FIRST RELEASE IN 2001

250+ INSTALLATIONS AT ‘GLOBAL 5000’ COMPANIES

25000+ USERS AROUND THE WORLD IN SHARED SERVICE CENTERS,

BPOS, CORPORATE AND REGIONAL FINANCE DEPARTMENTS

RUNBOOK is an SAP gold partner (SAP software and technology solution partner)

Available on the SAP partner portal and SAP Store

Runbook solutions are SAP certified and embedded into SAP applications

Runbook solutions are certified for integration with SAP HANA

Runbook Solutions are certified for integration with SAP Simple Finance

Runbook Solutions are Certified for SAP Fiori

Introducing Runbook Inc.


Runbook solutions delivering smarter software that seamlessly integrates into the existing ERP environment, Runbook bridges the gap between finance and IT.

Runbook ONE: An integrated solution


• Live data improves accuracy

• No unassigned accounts

• Fewer human errors

Reconciliation of live data• No downloading or duplication of data• Direct access to all SAP financial data• Links to SAP reports as evidence

• Role based workflow

• Flexible in workflow levels

• Easy & effective collaboration

Workflow

• Auto reconciliation of AR, AP & GL

• Automated matching & clearing using enhanced algorithms

Line item automation

• Integrates the reconciliation process into SAP• Ensures security & integrity of data

Auto consistency

• Accounts at risk

• Values at risk

• Line items at risk

Risk management

• Integrates with SAP Finance master data and structures

• Changes supported by Excel upload

Ease of maintenance

• Audit Anywhere makes PBC process easy

• Documentation attached to reconciliation package

Audit

• Embedded with SAP authorizations

• No duplication of SOD and role maintenance

Authorization

• Clarity on tasks and instructions

• Transformation into global business services

Shared service center

TRUE Reconciliation Differentiating features


Introduction TRUE Reconciliation

TRUE Reconciliation process• Process overview• My Accounts – Account overview• Reconciliation template• Account balance tracker / line item management• Action items

Automation• Automation of matching and clearing • Automation of Line item management in tracker

Reporting• Standard reports inside SAP• Dash boarding outside SAP

TRUE Reconciliation Master data and configuration• Master data overview• Integration with SAP Company Codes and General Ledger • Responsibility groups, Tracker• Configuration and Integration

TRUE Reconciliation topics


What is account reconciliation and analysis?

ReconciliationVerification of General Ledger account balance to a source document which can be system generated such as subsidiary ledger or a manually maintained supporting schedule such as computation of the Returns Provision or even a third-party document like bank statement.

AnalysisThe documented process of thoroughly examining the components and activity of an account. To perform a proper analysis, having access to sub-ledger line item information is crucial. The level of an analysis may vary depending on the type of account.

Review & approveThe process of thoroughly reviewing the components and activity of an account or part of an account. To confirm that the account balance, analysis and documentation are accurate. The level of review may vary depending on the type of account.

Action managementThe documented process of account reconciliation action management and clearing plans to manage ageing items on the account. To perform a proper management of accounts and its ageing items, it is crucial to manage individual open line items and groups of open line items with action and clearing plans. Actions are related to GL accounts, assigned to action holders, have a clear instructions and have deadlines.

TRUE Reconciliation overview


Account Overview

My Accounts

Account Template

Account line item Tracker

The execution screens are like the Russian Doll – Matrioshka, they are one inside the other. They can also be accessed separately but you can cascade from the largest one to the tracker of a specific Account Item.

If accounts are line item/open item managed, the single postings can be analyzed and grouped together

For each month a separate template is created to reconcile/analyze the account

Overview of single or grouped accounts giving the accounts reconciliation status

For each account item all available months in the reconciliation year are displayed

Reconciliation Execution


Review and Approval

My accounts …All relevant information in one screen..


Reconciliation Rating / Attachments / Comments/ Actions

Go to template in different status modes

Comp-Code / GL account / Description

Reconciliation responsibility group and process status

GL Account balance in SAP

Local Currency

GL Account balance that is reconciled

Open Actions per account and total action balance

Value at risk GL account Risk level

Reconciliation TemplateAll function accessible from one screen

Reconciled Line items grouped by ageing

Not reconciled line items

Action open in this account

Risk assessment at reconciliation template

Other reconciliation template functions


Line item reconciliation and classifying open line items

Snoozing line items with Snooze reasons

Blocking line items with blocking reasons

Categorizing line items with reason codes

Line item comments (free text)

Manual clearing function to reclassify of charge off open items


Line item management categorization functions developed in partnership with Siemens India

Action management

Action StatusAction holder and due date information

Action balance and value at risk information

All open actions to this account

Action attributes / classification

Action description where user can explain his activities







Solution overview


AGE >

CLEARING

STANDARD

TRACKER - 003

AGE WITHIN CLR

STANDARD

TRACKER – 004

AGE OVER CLR

STANDARD

ZERO_BALANCE

D+C = 0ZERO_BALANCE

D+C <10>

AUTO CLEARING

yes

002

CLEARING

MATCHED IN

TOL..

Preparer &

Reconcociler

Review and

approval

CLR_RULE

“Assignment”

Rule setAcc-Item

EventData sets

all

000 -

CLEARED

Line Items

CLEARED

Clearing doc ≠

“blanc”

All open line items at

Month-End

GL – AR - AP

Runbook Automation Reconciliation and Review process

003 WITHIN

CLR_STRD

004 OUTSIDE

CLR_STRD

Reconcile

000 Timing

TRACKER - 002

CLEARING

MATCHED IN

TOLLERANCE

TRACKER - 001

CLEARING

MATCHED ZERO

BALANCE

CLEARING

Open items to

be managed

Open items

approved for

clearing

Open items not

approved for

clearing

Reconciliation template per account (group) ready for Review and Approval

TRUE Reconciliation automation

004 OUTSIDE

CLR_STRD

TRUE Reconciliation automation


AUTO CLEARING

Manage line items:Open item reason codesCommentsActions

002

CLEARING

MATCHED IN

TOL..

000 Timing






Solution overview


Standard reports inside SAP

DALLAS

Runbook Insight / SAP UI5

SAP BW / BO HTML5

Using SAP standards and latest innovations……


http://10.0.10.16/QvAJAXZfc/opendoc.htm?document=Runbook CFO dashboard_details.qvw&host=QVS@rbs-as1

http://10.0.10.16/QvAJAXZfc/opendoc.htm?document=Runbook CFO dashboard_details.qvw&host=QVS@rbs-as1

../../../Documents/SAP/Audit-Anywhere/RB03_USA_P1-3_2014.HTM

../../../Documents/SAP/Audit-Anywhere/RB03_USA_P1-3_2014.HTM






Solution overview


True Reconciliation Menu features


Account ITEM

Design of structure for master data

TemplateTemplate

Template

Reconciliation Template

GL Account ITEM

Team Resp. GrpTracker settings & automation rules

Additional GL reports / Instruction / Purpose

Template setting &Currency

GL account(s)

GL AccountHierarchy

Reconciliation Area

Company Code(s)

Corp Structure for reporting---

---------------

--------

DesignHierarchy

Detailed settings

Design Hierarchy

Line item tracking

Decide1:1 or 1:N

GL recon. template

Monthly User templates

Account attributes for reporting

Other master data• Line item attributes• Account Item attr.• Reason codes• Etc.

Slide 21

Design:- Categories- Line item attribute’s- Snooze reason codes

Reconciliation Area Hierarchy - Setup in the same structure as the global corporate reporting structure.

Reconciliation Areas • SAP Company Codes assignment and Account Hierarchy • NON SAP reconciling Companies

Corporate structure Reconciliation Area = Company Code (s)


Account Hierarchy - Same structure as the corporate balance reporting structure.Account Items - Assigned at the lowest level of each branchAccount Items

- Reconciliation characteristics of assigned General Ledgeraccounts are maintained

Account Hierarchy and Account Items


Account master data and reconciliation settings


GL Account master data- Account reconciliation settings per account (or acc-group)- Instructions and guideline- Favorite transactions to drill down to SAP reports- Currency settings to have additional currencies in the template- Reconciliation characteristics of line items- Line item grouping rules

Overall Project Approach

Preparation Design & BuildPilot

ImplementationRoll Out

Phase 1 Phase 2

Pro

ject

Key

Del

iver

able

sC

riti

cal

Succ

ess

Pro

ject

Ris

k M

anag

emen

t

2718 February 2015

Successful Implementation of Runbook TRUE Reconciliation

Project Planning

Technical Installation Super User Training

Master Data mapping

Configured Solution

End User Training

User Acceptance Testing

Roll Out to remaining General Ledger Accounts

Limited scope

Good and realistic project planning

Commitment of senior management

Availability of resources

Lack of commitment by Senior Management

Resource constraints

Challenging project planning

Ownership of the project within senior management

Commitment and dedication of required resources within Customer

Regular project steering committee meetingsIde

nti

fie

d R

isk

Ris

k M

itig

atio

n

Slide 27

Added Value• Reduce process cost• Reduce process risk and automate manual activities• Global harmonization of account reconciliations

• Preventing conflict of interest

• Roles based on SAP SODAutonomy

• Easy mitigation of data ownership risk.

• Data remains inside the SAP system

Data ownership

• 100% seamless integration of all financial components and data retrieval from the SAP system at real time

Ability to integrate

• Runbook has vast expertise in SAP Financials

• Runbook works with global partners

Experience and track record

• Corporate transparency on Why, Who and When

Process transparency

• Ease of use at management as well as local user level and ssc level

Usability

• Incorporate and merge both global and local requirements in one harmonized application

Flexibility of solution

• Insuring embedded financial reporting agility

Corporate changes

• Provide audit trails, activity history, and controls• Leverage technology to improve data integrity and accuracy

Key points to take homeWhy customers and partners favorite Runbook solutions


About Runbook ONE http://www.runbook.com/runbook-one

Upcoming Webinars http://www.runbook.com/webinars

Runbook User Group

Runbook InternationalCopernicusstraat 356716 BMRob LeesbergSolution design / Founder+31 318 [email protected]


http://www.runbook.com/runbook-one

http://www.runbook.com/webinars

http://www.linkedin.com/groups?mostPopular=&gid=2295670

http://www.linkedin.com/groups?mostPopular=&gid=2295670



TRUE Reconciliation @ SAP Central Ledger

SAPLedger

JDELedger

SAPLedger

SUNLedger

OtherLedger

SLT GL FunctionSync. into Central Ledger

Central Ledger

SAP & Non-SAP Reconciliations Group Wide Intercompany Reconciliations Support US GAAP and local GAAP Pre-Consolidation Central close to disclose managed in Runbook

SAP ECC-60 EHP7Simple Finance Central Ledger

Shared Service Centers

Business Finance users


First US based project running in partnership with SAP

20150218 runbook true rec standard presentation

Documents

sap reports

sap fioriintroducing

sap authorizations

sap gold partner sap

sap storerunbook solutions

sap hanarunbook solutions

reconciliation packageaudit

sap finance master data