2015 o’fallon il | the hilton garden inn & the regency conference center
TRANSCRIPT
2015O’Fallon IL | The Hilton Garden Inn & The Regency Conference Center
Simplifying ITPresented by Keith Jones
Prepared for AIEC IT and Engineering Conference
Introduction
Simplifying IT
GmailPrinter
RetirementsVM
iPads
Microsoft 365
BYOD
Strategically Organize & Use
TIME
Simplifying IT
My Favorite things in life don’t cost any money. It’s really clear that the most precious resource we all have is time.
-Steve Jobs
Simplifying IT
By managing our time we simplify IT.
Adjust PrioritiesHow should time be spent
How is time currently spent
How am I spending my TIME?
Keep a TIME LOG
How should I spend my TIME?
URGENT NOT URGENT
IMPORTANT • Crisis• Pressing problems• Deadline-driven projects,
meetings, reports
• Preparation• Prevention• Planning• Relationship building
NOT IMPORTANT • Needless interruptions• Unimportant meetings, phone
calls, or e-mail• Other people’s minor issues
• Trivial busy work• Irrelevant phone calls, mail, e-
mail• “Escape” activities
ReferencesSeven Habits of Highly Effective People – Steven CoveyNRECA Course 381.05 – Personal Time Management
Compare your TIME LOG to URGENCY-IMPORTANTCE GRID
Adjust Priorities
• Compare TIME LOG against URGENCY-IMPORTANCE GRID• Look for patterns and reoccurrences of urgent tasks• Internet, Server, etc. Outages• SCADA RTU Failures• E-Mail Issues• Printers, Printers, and more Printers
Adjust Priorities
• Delegate, Automate, and Simplify where possible• Microsoft 365• End-Of-Month Reporting• MV-90 Meter Reads• Transition from Laptops to Tablets in Field• BYOD (Smartphone)• Consolidate Printers to a Copier
Don’t lose sight of the forest for the trees.
Adjust Priorities – Pareto Principle
Simplifying IT – Final Thought
8 AM 10 AM 12 PM 2 PM 4 PM
E-Mail, Important/Urgent Tasks, Personal Development
Important, Mentally Taxing, Planning, Strategic Thinking
Non-Mentally Taxing, Work in Field, Meetings, Training
Simplifying IT – Final Thought
Thinking is the hardest work there is,
which is probably why so few engage in it.
-Henry Ford