2013 cook county preliminary budget
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COOKCOUNTY
2013PRELIMINARYBUDGETESTIMATES
Toni PreckwinkleP R E S I D E N T
Cook CountyBoard ofCommissioners
Overview of Cook County Preliminary Budget
The Department of Budget and Management Services (DBMS) has prepared this preliminary
budget report in accordance with Executive Order 2012-1. The report presents an initial
projection of 2013 revenues and expenditures and also provides a mid-year estimate of current
fiscal year 2012 expenses and revenues through the end of the year.
For fiscal year 2013, DBMS anticipates a budget shortfall of $267.5 million. This is due to a
combination of a $251.4 million anticipated decline in 2013 revenues and $16.1 million expected
increase in 2013 expenditures. Revenues are projected to decline due to Health and Hospital
fees, the planned 0.25% sales tax reduction, decline in cigarette tax collections, a reduction in
case filings at the Circuit Court, and the elimination of inheritance tax collections. The 2013
increase in expenditures is due to a rise in personnel costs primarily associated with contractual
wage increases, some increased vendor costs, and reduced expense reimbursements. This
increase in expenditures is partially offset by other non-personnel savings on contractor costs and
utility savings.
The analysis of projected revenues and expenditures for 2012 indicates that the General Fund for
Cook County will have an estimated shortfall of $22.4 million by the end of the fiscal year.
Expenditures will come in under budget by $30.4 million and revenues will fall short by $52.9
million. This shortfall is mostly driven by the variance in patient fees at the Cook County Health
and Hospital System.
A public hearing will be held on the preliminary budget on July 18, 2012 to obtain feedback
from various constituencies on budget priorities. The Department of Budget and Management
Services will work closely with residents, union leaders, Commissioners, other elected officials,
and department heads to review potential efficiencies or cost savings that will allow for the
presentation of a balanced budget recommendation to the Board of Commissioners in October.
A brief summary of the total estimated 2012 and projected 2013 revenues and expenditures is
presented below:
General Fund Summary 2012 and 2013
2012 Budget
2012 Estimated
Year-End 2013 Projected
Revenues $ 2,236,030,164 $ 2,183,160,231 $ 1,984,591,961
Expenditures $ 2,236,030,164 $ 2,205,583,244 $ 2,252,103,487
Ending Balance $ - $ -22,423,013 $ -267,511,526
1
Projected 2013 Expenditures
Total 2013 expenditures in the General Fund are projected to increase by $16.1 million over the
2012 appropriation.
The increase in the 2013 budget can mostly be attributed to rising costs in personnel, including
the full year impact of the 2012 mid-year wage increase and scheduled step increases. This
results in increased personnel spending by $33 million. The 2013 projected expenditures include
some increasing non-personnel costs including payments for drug treatment programs and food
at the County correctional facilities, some increasing information technology maintenance
contracts such as for the Wide Area Network, increases in Health and Hospital technology
maintenance, and the loss of reimbursements including the final payment from the State to the
Public Defender for capital litigation related expenses.
Partially offsetting these increases are some contractual savings at the Health and Hospital
System, as well as savings on technology hardware and software contracts, telecom, and gas and
electricity due to energy saving initiatives and locking in favorable pricing. Also offsetting
rising costs are the impact of anticipated full year savings of initiatives implemented during 2012
such as reduced population at the Juvenile Detention Center, mainframe outsourcing, and the
results of managed competition.
2012 Year-End Expenditures
Year-end expenditures in the General Fund are estimated to come in $30.4 million under the
original budget.
The majority of these savings can be attributed to the trending decrease in the number of County
employees, as hiring has not kept pace with overall attrition. The County anticipates a savings of
$10 million in health care costs due to the reduced number of personnel. The County anticipates
a salvage in personnel costs in the amount of $19 million, despite mandated public safety hiring.
2
Overview of Estimated Revenues (2013 and 2012)
General Fund revenues support the County’s general operating fund and finance the Corporate,
Public Safety and Health sub-funds and activities. The total estimated revenue for FY2012 year-
end is $2,183 million for the General Fund, which represents a 2.36 percent, or $52.9 million
decrease from expected revenue. The preliminary revenue estimate for FY2013 is $1,984.6
million for General Fund. This represents an 11.24 percent, or $251.4 million decrease from the
2012 budget.
Property Tax
The projected year-end Property Tax allocated to the General Fund for FY2012 remains at
$335.2 million. The preliminary estimate for property tax revenue in 2013 is $352.9 million,
which is $17.7 million greater than FY2012 due to the change in election cycle.
Fees
The County received $317 million in revenue from fees for the first half of FY2012. The
estimates for the second half of FY2012 are $522 million of anticipated fee revenues, ending the
year with a total of $839.7 million, or $51.8 million less than the budgeted revenues of $891.4
million. This shortfall is primarily due to patient fees at the Hospital and Hospital System and a
decrease in the number of court filings. These same factors influence the revenue estimate for
2013. The preliminary estimate for fee revenue for FY2013 is $742.7 million, which is $148.7
million less than prior year budgeted revenue of $891.4 million. In addition to the decline in
patient fee revenues and court filings, the County no longer will receive $3.8 million from the
inheritance tax due to a change in State legislation. The decline in patient fee revenues in 2013
is due to several one-time adjustments in 2012 that won’t repeat, including two rate adjustments,
reduced expectations related to physician billing, a decline in the application backlog pending
with the State, and a continuing increase of patients at the Health and Hospital System who
neither have insurance nor are currently eligible for Medicaid reimbursement.
Home Rule Taxes
The County received $426.7 million in revenue from home rule taxes for the first half of
FY2012. The estimates for the second half of FY2012 are expected to be $410.7 million to end
the year with a total of $837.4 million, which is in line with the budgeted revenues of $837.9
million for FY2012.
Some of the home rule taxes are on track to meet or slightly exceed the budgeted amount. The
collections for sales tax have improved modestly in the past several months, resulting in an
anticipated positive variance of $9 million by the end of the year. In addition, a one-time
settlement payment boosted the amusement tax revenue. The declines include the impact for
reduced consumption on the gas/diesel tax, current trends and impact of State legislation on
3
cigarette tax, and negative variances expected in the alcoholic beverage tax and use tax.
Additionally, the delayed implementation of the non-retailer transaction tax is expected to result
in a $4 million negative variance.
The preliminary estimate for revenues from home rule taxes for FY2013 is $727.5 million, which
is $110 million less than prior year budgeted revenue of $837.9 million. The decrease in home
rule tax revenue is primarily linked to the planned 0.25% sales tax reduction on January 1, 2013.
The sales tax reduction will result in a projected revenue decrease of $87.8 million for FY2013,
which is less of an impact than originally expected due to recent economic improvements. The
remainder of the shortfall is primarily due to the expected $20 million decline in the cigarette tax
due to current trends and recent State legislation to increase the State tax, and the continued
impact of reduced consumption on the gas and diesel tax.
Intergovernmental Revenues
The County received $35.9 million in revenue from intergovernmental revenues for the first half
of FY2012. The estimates for the second half of FY2012 are $104.4 million, ending the year
with a total of $140 million, which is in line with the budgeted revenues. Revenues remain
below projection due to reduced funding from the federal government for State Criminal Alien
Assistance Program (SCAAP), although improved gaming revenues mitigate the year-end
impact.
The preliminary estimate for intergovernmental revenues for FY2013 is $137.5 million, which is
$3.3 million less than prior year budgeted revenue. This decline is driven by the one-time
proceeds from Tax Increment Financing (TIF) surplus funds in the amount of $4.3 million, as
well as continued $1.6 million impact of the decline in SCAAP funding due to the federal
revision of the Department of Justice guidelines to limit reimbursements for only “known”
detainees.
Other Revenues
The County received $20 million in revenue from the “other revenues” category for the first half
of FY2012. The estimates for the second half of FY2012 total $10.4 million, and are estimated
to end the year with a total of $30.4 million, or $300,000 less than the budgeted revenues. The
preliminary estimate for other revenues for FY2013 is $24 million, which is a decline compared
to the prior year estimated revenue of $30 million, and is due primarily to the reduced revenues
expected from proceeds from estates with unknown heirs.
4
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21
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61
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9
Special Purpose Funds
In addition to the General Fund, the County’s Annual Appropriation Bill includes the budgets for
other County funds that are special purpose funds. Special purpose funds have dedicated
revenue streams and are considered separately from the General Fund.
MFT Illinois First (1st) – 501
This special purpose fund is used to plan, design, construct, maintain and operate highways in
Cook County and is paid for out of proceeds from the State distribution of Motor Fuel Tax. In
2012, the expenses are coming in lower than expected in the budget. For 2013, Motor Fuel Tax
funds are expected to cover the 2013 budget of $22,011,292.
Animal Control Department – 510
This special purpose fund is used to prevent the transmission of rabies and other diseases from
animals to humans. The department forecasts an increase in revenue in 2012 from $3,410,000 to
$3,807,997. For 2013, there are projected revenues of $3,401,000, a budget of $3,175,015, and a
projected surplus of $7,179,097.
County Clerk – Election Division Fund – 524 and the Board of Election Commissioners –
Election Fund – 525
These funds pay for the cost of elections and are funded from property tax revenue. In 2013, the
funds’ expenses will decrease by $20.9 million due to the off year in elections. This increases
the amount of property tax revenue available to the General Fund.
County Recorder Document Storage System Fund – 527
This fund pays for the equipment, materials, and necessary expenses to implement and maintain
the Recorder of Deeds’ document storage system. Fees are charged for record retrieval and other
items. 2013 revenue estimates are $2,600,000 and the preliminary operating budget is
$2,772,097. Once the expected fund balance is factored in, there is a projected surplus of
$357,202.
Circuit Court Automation Fund – 528
The purpose of this fund is to maintain the automated systems that support the activities of the
Circuit Court. Year-end expenditures are lower than appropriation, but exceed revised revenue
estimates by $1.2 million. The 2012 revenues include a one-time fund balance from previous
years’ revenues. In 2013, a deficit of $3.3 million is projected if expenditure levels remain the
same. The decline in revenue for this fund is tied to the decline in overall court filings.
Clerk of the Circuit Court Document Storage Fund – 529
The purpose of this fund is to pay for Circuit Court records management. Year-end expenditures
are projected to be $614,568 below appropriation, but 2012 revenues are projected to be $2.69
million below estimates. 2012 revenues include a one-time fund balance from previous years’
revenues. In 2013, a deficit of $6 million is projected if expenditure levels remain the same.
10
Cook County Law Library – 530
The Cook County Law Library provides services at six locations. In 2012, projected
expenditures are expected to fall by $614,869, while revenues are on target to reach 2012
estimates. In 2013, the Library expects $7 million in revenue and $6.81 million in expenses.
Due to a negative fund balance, however, the current outlook is a $2 million deficit for 2013.
Circuit Court – Illinois Dispute Resolution Fund – 531
This fund is comprised of fees from civil filings that are disbursed to dispute resolution centers.
Revenues of $225,000 will cover anticipated expenditures for 2013.
Adult Probation/Probation Service Fee Fund – 532
This fund collects fees from certain adult offenders by order of the court and based upon the
defendant’s ability to pay. Revenue estimates for 2013 are assumed to be at $5.3 million and
expenditures at $3.3 million. 2012 revenues are expected to cover the department’s
appropriations.
County Clerk Automation Fund – 533
This fund provides for automation of the County Clerk’s Office non-election activities and is
funded by vital records. 2013 revenue estimates are $1,175,000, with expenditures projected at
$1,265,135. The County Clerk Automation Fund is projected to have a surplus of $385,338 in
2013.
County Treasurer – Tax Sales Automation Fund – 534
This special purpose fund pays for automation-related expenses in the Cook County Treasurer’s
Office. In 2013, there is an estimated $7,600,000 in revenue and a preliminary operating budget
of $9,411,581. With an available fund balance of $14,803,453, there is a projected positive fund
balance of $12,044,430.
Intergovernmental Agreement/ETSB – 535
This fund provides telephone service to unincorporated Cook County and to municipalities who
are part of the Emergency Telephone System Board 911 telephone system. Following a one-
time transfer of revenue in 2012, 2013 revenue estimates decline to $1,147,255 and expenditures
rise slightly to $3,136,246, creating a total shortfall of $2.45 million.
Juvenile Probation – Supplementary Officers – 538
Funds from the Administrative Office of the Illinois Court support additional Juvenile Probation
Officer positions. Revenue estimates for 2013 are assumed to be at $4.5 million, compared to an
estimated expenditure budget of $6.88 million.
Social Services/Probation and Court Services Fund – 541
This special purpose fund collects fees from certain adult offenders by order of the court based
upon the defendant’s ability to pay. In 2013, revenue estimates are $2.5 million, with estimated
expenses of $2.93 million. There is a projected surplus of $675,505 due to an available fund
balance of $1,067,503.
11
Lead Poisoning Prevention Fund – 544
This special purpose fund reduces the danger of lead-based paint in Cook County dwellings,
prevents lead poisoning through lead abatement and mitigation, educates residents to the dangers
of lead based paint, and disseminates lead-poisoning prevention materials to residents of lead
mitigated dwellings. 2012 expenditures of $1,370,447 are expected to be $18,510 less than the
appropriation of $1,388,957. In 2013, the fund estimates a preliminary operating budget of
$1,390,688, which will be funded through an available fund balance of $4,655,274. Combined
with the fund balance, this will result in a projected surplus of $1,894,139.
Geographical Information Systems – 545
This fund provides resources for maintenance and access to Cook County’s enterprise
geographic information system. While 2012 year-end expenditures are projected to be under the
appropriation of $17.8 million by $5.26 million, revenues are projected to be $309,064 under the
original estimate of $10.68 million. There is a projected surplus of $15.6 million across 2012
and 2013 due to prior years’ fund balances.
Sheriff’s Youthful Offender Alcohol & Drug Education – 546
This fund supports educational alternatives for youthful offenders and their parents to assist the
court and community in decreasing alcohol and other drug use. The preliminary revenue
estimate for 2013 is $7,730 and the 2013 estimated expenditure budget is $7,730. With a
positive fund balance of $11,258, there is a projected surplus of $11,502 in 2013.
State’s Attorney Narcotics Forfeiture – 561
This special purpose fund supports work with State, City, and County Agencies on various drug
related cases. 2012 year-end expenditures of $3.7 million are expected to come in above the
$3.4 budget, while $4.2 million in revenues are expected to be over the $3.5 million estimate.
State’s Attorney Bad Check Diversion Program – 562
This program provides resources to offer a pre-trial educational diversion program for first time
bad check passers, while providing restitution to victims and avoiding an increased caseload in
the criminal justice system, at no cost to the victims or taxpayers. Although projected year-end
expenditures are in line with the appropriation, revenues are approximately $16,250 below
expectation. Due to an available fund balance of $214,794, however, there is a projected surplus
of $208,544.
TB Sanitarium District – 564
This special purpose fund serves to prevent, diagnose, treat, and care for all Cook County
residents afflicted with tuberculosis. 2013 expenditures are estimated at $5,960,377, and a fund
balance of $24,759,366 results in a projected surplus of $16,053,988. The fund balance
originates from surplus real estate taxes from the State, and is required by the State to be used
exclusively for this fund.
Clerk of the Circuit Court Administrative Fund – 567
Revenues in this fund are utilized by the Clerk’s Office administration to improve information
technology, operational efficiency, customer service, employee development and training, and
financial accountability. Year-end expenditures of $872,924 are below the budgeted
12
appropriation of $889,018 by $16,094, while revenues are $65,091 below expectation. The 2012
revenues included a one-time fund balance from previous years’ revenues. There is a projected
deficit of $302,721 across 2012 and 2013, assuming expenditure levels remain the same.
GIS Fee Fund – 570
This special purpose fund provides and maintains a countywide map through a geographic
system. In 2013, the Recorder’s Office revenue estimate is $1,725,000, which is less than their
expenditure estimate of $2.4 million, producing a 2013 projected deficit of $134,034.
Rental Housing Support Fee Fund – 571
In 2013, the Recorder’s Office estimates revenue for this fund at $245,000 and expenditures at
$208,244.
Children’s Waiting Room – 572
Court services fees are credited to this fund to operate and administer the children’s waiting
rooms in Cook County. Revenue estimates for 2013 are assumed to be at $3.2 million while
expenditures are estimated at $2.16 million. In 2012, the fund used an existing fund balance to
increase department appropriation over previous years. Based on the preliminary estimates, we
expect a 2013 surplus of $552,022.
Women’s Justice Services Fund – 573
This fund is used to operate the rehabilitation programs provided by the Sheriff’s Department of
Women’s Justice Services, including mental health and substance abuse services. The
preliminary revenue and expenditure estimates for 2013 are $30,000.
Court Funds: The Mental Health Fund – 574; Peer Court Fund – 575; Drug Court Fund – 576;
and Vehicle Purchase Fund – 577
Various court services fees are credited to the appropriate funds to operate and administer court
programs. The expected revenues of these funds are expected to exceed expenditures in total.
2013 projects total expenditures and revenues of $3 million and $2.45 million, respectively.
Combining these projections with the current fund balance of $731,163, we expect a 2013
surplus of $812,125.
Cook County Environmental Management Fund – 578
This fund is utilized for environmental management purposes. 2012 expenditures are expected
to be lower than their appropriations, while revenues are expected to meet original estimates. As
a result, there is a projected surplus of $67,679.
Assessor Special Revenue Fund -- 579
This fund is comprised of revenues generated by the Assessor’s Office from marketing
opportunities and is used to pay for costs in the Assessor’s Office. Revenues and expenditures
are expected to match in both 2012 and 2013.
Circuit Court Clerk Electronic Citation Fund – 580
This special purpose fund establishes and maintains electronic citations and is used to defray the
Clerk’s expenses of establishing and maintaining electronic citations in any traffic,
13
misdemeanor, municipal ordinance, or conservation case upon a judgment of guilty or grant of
supervision. Year-end expenditures are expected to meet both revenue and the original
expenditure appropriation. The projected 2013 surplus is $200,973.
Medical Examiner Fees Fund – 582
This fund is the repository of fees for cremation, reports, and permits by the Office of the
Medical Examiner. Projected 2012 expenditures are $126,351 higher than appropriation;
however, this is offset by an equal increase in revenues collected. In 2013, there is a projected
revenue surplus of $97,351.
14
De
par
tme
nt
Ye
ar E
nd
Exp
en
ses
and
20
13
Est
imat
es
-- S
pe
cial
Pu
rpo
se F
un
ds
De
pt
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scri
pti
on
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pro
ved
&
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op
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pro
pri
atio
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To
tal 2
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Pro
ject
ed
YE
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en
dit
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s
De
par
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nt
20
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ure
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mat
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20
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ance
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20
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20
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ance
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To
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20
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Su
rplu
s
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fici
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50
1M
FT Il
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irst
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21
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rary
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9A
sse
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r Sp
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rt C
lerk
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nic
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2M
ed
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*Th
is c
olu
mn
ad
ds
all a
vaila
ble
re
sou
rce
s in
clu
din
g 2
01
2 r
evi
sed
re
ven
ue
est
imat
es,
20
13
re
ven
ue
est
imat
es,
ava
ilab
le f
un
d b
alan
ce m
inu
s 2
01
2 a
nd
20
13
exp
en
ses.
Exp
en
dit
ure
sR
eso
urc
es
15
TONI PRECKWINKLEPRESIDENT
COOK COUNTY BOARD OF COMMISSIONERS
John P. DaleyChairman, Committee on Finance
William M. Beavers
Jerry Butler
Earlean Collins
John P. Daley
John A. Fritchey
Bridget Gainer
Jesus G. Garcia
Elizabeth Ann Doody Gorman
Gregg Goslin
Joan Patricia Murphy
Edwin Reyes
Timothy O. Schneider
Peter N. Silvestri
Deborah Sims
Robert Steele
Larry Suffredin
Jeffrey R. Tobolski