2012 Exit Level RetestTAKS

General InformationTest Security & Confidentiality

Administration Instructions

REMINDER:In no way does this training exempt testing personnel from

reading the appropriate Test Administrator Manuals

TAKS TAKS

(Accommodated)

TAK TAKS -M

TAKS-Alt

LAT

TELPAS

MANUALS

• All test plans are due to the District Testing Coordinator two weeks prior to the administration.– First test plan due no later than Oct. 4

• Sample campus test plan can be found on assessment link.

Exit LevelRetest

ELAMathScienceSocial StudiesELAMathScienceSocial StudiesELAMathScienceSocial StudiesELAMathScienceSocial Studies

March 1March 2March 3March 4April 26April 27April 28April 29July 11July 12July 13July 14October 18October 19October 20October 21

“if at first you don’t succeed, try, try again. . .”

2011 DAEP Freeze Dates

2011 October Exit Level Retest(High School Students ONLY)

Wednesday, October 12th is the last day for DAEP

placement

*Exceptions made with Superintendent Approval only.

What Now?

Texas Assessment Management Website

• PearsonAccess consolidates services previously provided by:

– eMeasurement (online testing), – SchoolHouse (online Data Management), and– SchoolSuccess (TAKS-Alt) websites.

Texas Assessment Management System• The new Assessment Management System will offer

several improvements:– Both online and paper testing administrative tasks are

incorporated into one interface.– A single login allows an authorized user access to the various

assessment management tools– User roles can be designated to match the test administration

roles, such as campus testing coordinator and online test administrator.

– The process for uploading precode files has been streamlined, and new tools for managing the precode process have been added.

– Functionality to set up test sessions, add students to test sessions, and maintain class rosters for online testing has been improved.

– Online reporting capability has been improved and expanded.

Web-based Test Administrator Training Modules

• THIS TRAINING IS REQUIRED for any test administrator who has not previously participated in testing or completed the modules.

• Use of training modules is NOT a substitute for the mandatory annual training in test security and test administration procedures, but supplements it.

• Modules include:– Active monitoring– Distribution of test materials– Proper handling of secure materials

http://www.TexasAssessment.com/TAonlinetraining

CONTENT OF MODULESModule 1—Active Monitoring

– Understanding expectations of active monitoring– Correctly implementing active monitoring– Differentiating between active monitoring and

unauthorized viewing– Common errors made by students to look for

during active monitoring– Identifying blank answer documents through

active monitoring– Addressing students who turn in an answer

document or scorable test booklet with responses left blank

CONTENT OF MODULESModule 2— Distribution of Test Materials

– Common errors made when assigning or distributing tests to students

– Preventing mistakes that occur while distributing materials to students

– Strategies for preparing for a test administration

– Implications of improper distribution of test materials

CONTENT OF MODULESModule 3—Proper Handling of Secure Materials

– Understanding expectations for protecting the security and confidentiality of secure materials

– Common errors made in handling of secure materials– Importance of following secure materials accounting

procedures– Risks and consequences of not properly accounting

for all materials

Security & Confidentiality

Someone is alwayswatching. Make sure you

are following the letter(s) of the law. . .T E A

Procedures for receipt of state testing materials:You MUST email dionne.loughman@visd.com within 24 – 48 hours of receiving and inventorying materials. All emails will be placed in a file for verification purposes.

Confidentiality Guidelines:• Involves protecting the content of all test

booklets and completed answer documents by complying with, but not being limited to, the following guidelines:– All testing personnel MUST be trained and sign an oath

before handling secure test materials.– All tests MUST be administered in strict accordance with

the instructions contained in the test administrator instructions.

– No person may view, reveal, or discuss the content of a test or answer document.

– No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or any other location.

– No duplication of ANY secure test materials (test booklets, used answer documents, or student compositions).

Confidentiality Guidelines cont’d:

– Each subject area in TAKS test booklet is sealed. Seal may only be broken when authorized by the instructions contained in the administration materials.

– No person may answer verbally or nonverbally any question that relates to the content of a test before, during, or after a test administration.

– No person may review or discuss the student responses during or after a test administration.

– No person may change any response or instruct a student to do so.

Security OathsFor Test Administrators

The oath has 2 parts(*3 parts for oral administrations)

1. The top part must be initialed and signed after training and before handling secure materials.

2. The bottom part must be signed after completion of the test administration.

3. *Test administrators who conduct an oral administration of an assessment are also required to complete the additional section on the test administrator oath.

IMPORTANT OATH

GUIDELINESTest administrators must sign oath for

each administration.

As a “best practice” all testing personnel should sign an oath for each administration regardless of their role in test administration.

(excludes CTC’s and Principals)

Campus testing coordinators or principals who have assumed these roles at the

beginning of the 2011-2012 school year must undergo training and sign an oath

before handling secure field-test materials.

Please keep all oaths for trained staff from each administration for at least five years.

ARF Procedures

MUST adhere to ALL guidelines as outlined

in the 2011 Accommodations

Manual

Remember:Some accommodations that are acceptable for classroom instruction are NOT allowed as a

testing accommodations unless approved through the ARF

process.

http://www.tea.state.tx.us/student.assessment/accommodations/#manual

http://www.txetests.com/acc/ChooseDistrict.asp

CTC OathBring signed oath without

bottom portion filled out after first test administration. Be prepared to send a second copy with bottom portion signed after all 2011 test

administrations are completed.

Dionne Loughman DTC

Oaths

Flowers are always nice but signed oaths are a must.

Campus Principal Oath

Make two copies of the Oath of Test Security & Confidentiality for

Campus Principal

After Security and Confidentiality Training, fill out top portion of both

copies. Submit one copy with first administration returns.

Complete bottom portion of 2nd copy after 2011 October

administration and submit with return items.

Testing Irregularities• Improper Accounting of Secure Materials

– Materials not turned in at end of day– Lost or misplaced completed answer documents, test

booklets, or other secure materials.• Individualized Education Program

Implementation Issue– A student served by special education was not

provided a prescribed accommodation.• Eligibility Error

– Eligible students were not tested.

Testing Irregularities• Procedural Errors

– Unauthorized individual (student or untrained personnel) was permitted to transport secure test materials.

– Test administrator failed to issue correct materials (charts, rulers, No.2 pencils) or students were provided non-allowable materials.

– Testing personnel who were not properly trained were allowed to administer test or handle secure materials.

– Test administrator failed to use the administrator manual or failed to read the test administration script verbatim as outlined in the manual.

– Test administrator failed to remove or cover all instructional displays that might aid students by providing direct answers during testing.

Testing Irregularities• Monitoring Errors

– Test administrator left a room unmonitored when students or secure materials were present.

– Secure materials were left unmonitored during a lunch break, a short break taken in the testing room, or restroom breaks

– Testing personnel did not monitor students during break– Test administrator did not ensure that students worked

independently during testing (ex: send/receive text messages from other students)

– Test administrator did not verify that a student recorded his or her responses on the scorable document.

– A student was allowed to remove secure materials from the testing area.

Potential Referral to Educator Certification and Standards

Division• Test personnel viewed a test before, during, or after an

assessment.• Testing personnel scored student results.• Testing personnel discussed secure test content or

student responses.• Testing personnel made a copy of secure materials

without permission from TEA.• Testing personnel directly or indirectly assisted students

with responses to test questions.• Testing personnel tampered with student responses.• Testing personnel revealed confidential student

information.

Penalties for Prohibited Conduct• Placement of restrictions

on the issuance, renewal, or holding of a Texas teacher certificate, either indefinitely or for a set term.

• Issuance of an inscribed or non-inscribed reprimand.

• Suspension of a Texas teacher certificate for a set term.

• Revocation or cancellation of a Texas teacher certificate without opportunity for reapplication for a set term or permanently.

Paraprofessionals

Districts electing to use certified or noncertified paraprofessionals (e.g., teacher aides) during the administration of a state assessment must

identify a certified, professional staff member who will be responsible for supervising these individuals. This includes any

personnel who have access to secure test materials.

If a violation of test security or confidentiality occurs under this circumstance, the

supervising certified professional is subject to the penalties discussed in previous slides.

Campus monitoring forms can be located on VISD webpage under Assessment link:

• Campus Principal• Campus Testing Coordinator• Assigned Hallway/Restroom• District Monitor

Reporting of Testing Irregularities

1. An incident report must be submitted via the Online Incident Reporting Process by the District Testing Coordinator.

2. Typed and signed statements must be collected from the individuals involved and submitted to TEA by the District Testing Coordinator.

3. For irregularities involving the loss of secure materials or incidents that can result in a referral to the Educator Certification and Standards Division, districts are required to submit a Corrective Action Plan

Statements from Responsible/Involved Parties

Name, title, and role during testing How the individual was responsible for or

involved in the incident Description of the incident from the

individual’s perspective Individual’s signature Date the statement was generated

Corrective Action PlanIf TEA requires the submission of a Corrective Action Plan, or if TEA determines a

plan must be submitted based on an investigation, the following information (at a minimum) should be included in the plan:

A brief summary of the incident A description of how the incident occurred A description of why the incident occurred

Someone did not follow a procedure already in place A procedure needs to be developed

A description of the specific procedure(s) that will be implemented to deter future occurrences of this type of incident What is/are the specific procedures(s)? Who will implement the procedure(s)? How will the procedure(s) be implemented?

Name and role of person submitting the plan Signature of superintendent or chief administrative officer

acknowledging and approving this plan

Page 89 of DCCM

Campus Coordinator Checklist

Activity 1Page 91-92 of DCCM

READ ALL

APPROPRIATE MANUALS!!!

Receive and review shipment of non-secure test materials.

Order any additional non-secure materials from DTC

Notify Dionne Loughman of receipt and inventory

confirmation within 24-48 hours of materials delivery.

dionne.loughman@visd.com

Activity 2ATTEND TODAY’s TRAINING

CHECKReview and sign campus coordinator

security oath.Page 93-94 of DCCM

Activity 3Page 95-97 of DCCM

Help designate test administrators.

Distribute General Test Administrator Manuals and Test Administration Directions.

Schedule and conduct training sessions for test administrators.

Activity 4Page 98 of DCCM

Arrange for testing rooms and organize test sessions.

See REQUIRED Roster & Test Plan Template

Remember SEATING CHARTS are required for each testing room

Activity 5page 99-100

• Receive shipment of secure test materials.

• Order any additional secure materials from DTC.

• Reminder: Notify Dionne Loughman of receipt and inventory confirmation within 24-48 hours of materials delivery.

dionne.loughman@visd.com

Activity 6page 101-106 of DCCM

Receive pre-coded labels and answer documents.

Supervise the verification of pre-coded materials. (use cognos report for

verification)

Activity 7page 107

Supervise the hand-gridding of scorable test booklets and blank answer documents.

Activity 8page 109-112

Ensure the submission of appropriate scorable documents.

Activity 9page 113-167

Coordinate preparation of scorable documents.

Test Security Supplementhttp://www.tea.state.tx.us/index3.aspx?id=3206&menu_id=793

Page 4

Activity 10page 168-169

Distribute test materials to test administrators.

iTrackTAKS procedures

Activity 11page 173-185

Ensure proper testing procedures; answer questions and resolve problems

Activity 13page 189-190

• Direct the collection of materials from test administrators.

Activity 14 & 15page 191-201

• Return all scorable materials to DTC.• Return all non-scorable materials to DTC.

Materials ReturnActivity 14 (page 191-199)

It is very important that you follow the instructions in Activity 14 for sorting, packing, returning scorable materials.

Step 1: Separate Scorable from Nonscorable Materials• Scorable Materials:

• Used grade 4 – 10 and exit level answer documents• Used grade 3 scorable test booklets• Voided grades 4-10 and exit level answer documents• Voided grade 3 scorable test booklets

• TAKS (Accommodated), Spanish-version TAKS, TAKS-M, and LAT test materials should be returned with the regular TAKS materials under TAKS identification sheets.

• TAKS-M and Grade 10 LAT ELA meterials each must be grouped and banded separately from other materials.

Step 2: Separate and Pack

Voided Scorable Materials

– All voided materials should be marked “VOID” in large, bold letters across the front.

– For the side-by-side LAT accommodation, remember that the grade 3 scorable LAT test booklet that should not be scored must be voided and returned with the other voided materials.

– Separate the voided materials into two stacks:• Grade 3 scorable test booklets• Grade 4-10 and exit level answer documents

– For each stack, fill out one Voided Answer Document Identification Sheet

If either stack is too large for a single band, you may break it down and use multiple bands for the stack. It is important that you mark each band appropriately. (example “1 of 2” and “2 of 2”)

Place your stacks of voided scorable materials at the bottom of your campus boxes. Use a separate box solely for voided scorable materials.

Step 3: Gather Materials by

Class & Identify Properly

Proper Identification of Materials

Class Identification Sheet(by teacher or class)

Step 4:Assemble Classes

Secure the entire group (with Campus And Group Identification Sheet on top) with a gummed paper band. It as acceptable to tape or staple the gummed paper band to

ensure that it fits snugly around each stack.

Activity 15Do return these non-scorable materials:

Test booklets grouped by grade, including LAT test booklets, for grades 4-10 and exit level

Unused grade 3 scorable test booklets, including unused LAT scorable test booklets

LAT linguistic simplification guides Braille and large-print materials Dyslexia bundled accommodations proper-nouns lists, including

photocopies Unused or voided pre-code labels Unused ID sheets Unused answer documents Typed or tape-recorded materials

Do NOT return these nonscorable materials:

Coordinator manuals TAKS and TAKS-M General Test Administrator Manuals TAKS and TAKS-M Test Administration Directions LAT Test Administrator Manuals Unused paper bands Science rulers Mathematics or science charts Packing lists or assembly identification sheets Locally developed LAT bilingual glossaries Scratch paper or graph paper used as a testing

accommodation (Must be destroyed after testing) Approved/allowed supplemental aids

QUESTIONS?

Happy Testing!

Don’t forget to leave your signed oath with me today.