2011nat ncae pept final

Guidelines and Standard Procedure in the Conduct of the Major Testing Programs of

NETRC: A Unified ApproachCONTENTS

SLIDE/PAGE NO.I. NCAE and NAT

1. Reminders before Testing Day (Assignment of Testing Staff, Information Dissemination, Test Materials Allocation).................... 3-6

2. Roles of Testing Staff............................................. 8-133. NETRC Forms...................................................... 144. Board Work......................................................... 15-215. Breaktime.......................................................... 226. Pre-test Reminders.............................................. 7,23-247. Information in the AS (NCAE, G3,G6 &Y2 ).................... 25-278. Test Proper......................................................... 289. Post-test Reminders............................................. 29-3410. Filling out the School Header................................. 35-3811. Preparation of Enrolment Data............................... 39-4112. Special NCAE & Test Results Dissemination ................. 42-4313. Generic Forms.................................. ................. 44-5014. School Headers................................. ................. 52-5916. Converging Areas Where the NAT (3 levels) and NCAE are Parallel in the Handbook..................... 6217. Evaluation Sheet on Forwarder’s Performance............ 63-6418. Case Analysis..................................................... 65-74

II. PEPT.................................................................... 76-1071

Part I: The 2011 NCAE and NAT

Department of EducationNational Education Testing and Research Center

2011

a. NATIONAL CAREER ASSESSMENT EXAMINATION

b. NATIONAL ACHIEVEMENT TEST (GRADE 3, GRADE 6 AND YEAR II)

PART II: THE 2011 PEPTc. PHILIPPINE EDUCATIONAL PLACEMENT

TEST

NCAE and NAT: Remindersbefore Testing Day

1. The SDS and DTC should strictly enforce that the test materials are distributed a day before the examination date to far schools and early in the morning in nearby schools.

2. Assignment of Testing Staff shall be done by the SDS.

Public Schools Room Examiners are teachers coming from another

school district (NAT Grades 3 & 6) or coming from another school within the division (NAT Year 2 and NCAE).

An exemption rules out when a lone school is found in the hinterlands in which case teachers from nearby elementary school will serve as the examiners.

Room Supervisors are teachers coming from another school other than those schools where room examiners will be assigned.

Chief Examiners are school heads of another public school.

School Testing Coordinators will stay in their respective schools.

3


Private Schools Room examiners are teachers coming from public high schools (NCAE). Teachers from two or more small size private high schools are

examiners in a big high school. Contrastingly, the teachers from a big high school can be assigned in the said small size high schools.

An exemption rules out when a lone private school is found in a municipality in which case teachers from nearby public schools shall serve as the examiners.

Room supervisors are teachers coming from private or public high schools other than those schools where the room examiners will be assigned.

The school head of the private school shall serve as the chief examiner in his respective school.

The designated school testing coordinator shall be assigned in another private school.

Note: The room examiners in one testing center should come from different schools and the assignment should be known by them only a day before the examination day.

4


3. Information Dissemination

1) Inform the examinees to bring pencils (lead #2) on exam day.2) Inform the second year students taking the NAT and fourth

year students taking the NCAE to bring snacks/lunch on exam day. Testing is more than 5 hours. Nobody is allowed to leave the testing room/center on exam day.

3) For NCAE applicants: OSY applicants, A&E qualifiers and CHED Scholarship applicants can be integrated in the list of the school where they intend to be tested but should be marked in the Form I.

4) Inform all schools that list of examinees must be alphabetically arranged in the whole school. Males first then the females.

5) Private schools without permit to operate are excluded from Test Administration.

5


6) The following are exempted from taking the NAT: Grade VII, classes of Behavioral Programs , the Hearing Impaired and Mental Retardates, the Home Study Programs, newly-enrolled foreign students, irregular students with back subjects, American Standard Curriculum and students in night classes.

7) Visually-impaired students are exempted to take the NCAE due to non-availability of Braille Form.

8) In case there are five or less examinees in excess, they can be integrated in the last five rooms, each accommodating an examinee.

9) Examinees from small-size private schools can be merged and tested in one testing center in a city or in a municipality. 6

Pretest : Number of Sessions/TBs Allocation

NCAE for Fourth Year: one session onlyNAT for Grade 3: three sessions(All public schools including Madrasah private schools)NAT for Grade 6: two sessions (All public and private schools)NAT for Second Year : one session only(All public and private schools)

* 50% of TB Allocation in the grades with two sessions but a minimum of 60 examinees shall have a 100% allocation.

* Buffers will be provided to big high schools (5% of its total enrolment in packs of 5’s).

7

Responsibilities of the Chief Examiner/ School Testing

Coordinator (STC)1. Maintains the security and confidentiality of test materials

received from the DTC;2. He/She is accountable and responsible for all test

materials received. This ends when materials shall have been returned to the DTC;

3. Assigns a room where all Room Examiners can be met before and after the administration of the test in their respective testing rooms;

4. Counts all packs of test booklets and/or answer sheets before releasing them to each Room Examiner;

8

Responsibilities of the Chief Examiner/ School Testing

Coordinator (STC)5. Records pertinent data about the test materials released to

and received from the Room Examiners in the Accounting Form (Form 3); and Forms 4, 5, 6 and in the School Header.

6. Distributes the test booklets to each Room Examiner and remind him/her to count these without opening the pack and before leaving the room; and

7. Follows the instruction for Accounting and Packing of Test Materials found at the latter part of the Handbook.

8. Being aware of the details of the testing program to be administered.

Note: The STC, using pencils, are expected to prepare the School Headers Data ahead of time using replicas to be transcribed in original forms

9

Responsibilities of the Room Supervisor

1. Monitors the conduct of the test administration in a testing center with 5 or more testing rooms (Grade 6,Year 2 and NCAE ) and 10 or more testing rooms (Grade 3).

2. Checks if the room examiners adhere to instructions in the Examiners Handbook.

3. Assists the Chief Examiner in counting the Test Booklets per pack and the number of ETRE’s.

Note: The number of the room supervisors assigned in a testing center will depend on the number of examinees in an examination room.

Below is the ratio:1 Room Supervisor is assigned in every 10 rooms if there are 20

examinees/room1 Room Supervisor is assigned in every 5 rooms if there are 30

examinees/room

1. Assists in the distribution of test materials in the district (NAT Grades 3 and 6).

2. Monitors the conduct of NAT in the district

ROLES OF THE DISTRICT SUPERVISOR

10

Responsibilities of the Room Examiner

1. Counts the test booklets and answer sheets without opening the plastic bags containing them before proceeding to his/her assigned testing room. Any discrepancy should be acted upon immediately and this should be reported in the Chief Examiner’s Report;

2. Signs the Test Materials Accounting Form as he/she receives the test materials from the Chief Examiner/School Testing Coordinator while still in the distribution room.

3. Checks if the examinees have lead pencils to use and a sheet of blank paper for computation purposes;

4. Facilitates the recording of the Examinee Number and Test Booklet Number of the Examinees in the NETRC Form 2, Seat Plan;

11

Responsibilities of the Room Examiner

5. Follows strictly the Examiner’s Unified Handbook during test administration;

6. Keeps custody of all the used and unused Test booklets but are not allowed to read the contents of test booklets; otherwise, he/she will be given corresponding sanctions based on DECS Order No. 85, s. 1999;

7. Checks the contents of the ETRE before he/she seals it while still in the examination room; and

8. (For Grade 3 only) Assists the examinees in accomplishing the name grid and other pertinent personal information about herself/himself and other school-related information. Fills in the data in Forms 1 and 2.

12

Responsibilities of the Monitors

NETRC staff-monitors will be assigned to any testing center(s) nationwide, unannounced in the field.

External-volunteer monitors from civil society (e.g. SK, church members, NGO’s, et.al.) to report incidents of cheating. The process should be duly documented with photos and narrative reports.

The expenses incurred by external-volunteers are not chargeable to NETRC funds.

13

NETRC FormsForm 1 - List of Examinees (List of GASTPE grantees reflected

in G6 & Y2)Form 2 - Seat PlanForm 3 - Chief Examiner’s Accounting FormForm 4 - Chief Examiner’s Narrative ReportForm 5 - Test Booklet Quantity and Completeness Verification

Sheet (to be collected by the DTC and to be placed in Box 1

of the Division; on top of the TBs)Form 6 - Answer Sheet Quantity and Completeness Verification Sheet (to be collected by the DTC and to be placed in Box 1 of the Division; on top of the C/ETREs)

Note: Forms 5 and 6 printed in one sheet of paper but to be cut in perforated lines to be inserted separately in the identified boxes.

14

Board Work : NCAE Parts of the Test Item Time Time Time Time to Numbers Limit Allocation Started End

Morning Session Part I General Directions and EDQ A1 – 14 40 min. 8:00 – 8:40 ______ ______ B1 – 7 C1 – 23 Part II Reading Comprehension 1-50 50 min. 8:41 – 9:30 ______ Clerical Ability 1-20 10 min. 9:31 – 9:40 Mathematical Ability 1-40 50 min. 9:41 – 10:30 ______ Snacks 15 min. 10:31 – 10:45 Manipulative Skills 1-20 20 min. 10:46 – 11:05 ______ Verbal Ability 1-50 40 min. 11:06 – 11:45 ______ TOTAL (test proper) 180 170 min. (2 hrs. & 50 min.) Lunch Break

15

Board Work : NCAE

Parts of the Test Item Time Time Time Time toNumbers Limit Allocation Started End

Afternoon Session

Scientific Ability 1-40 40 min. 1:00 – 1:40 ______Logical Reasoning 1-15 15 min. 1:41 – 1:55Non-verbal Ability 1-20 15 min. 1:56 – 2:10Entrepreneurial Skills 1-20 20 min. 2:11 – 2:30 ______TOTAL (test proper) 95 90 min.

(1 hr. & 30 min.)

OVERALL TOTAL 275 4 hrs. & 20 min.(Test proper)

16

Board Work : NAT Grade 3Note:One TB for Reading and Grammar in Filipino and English, Science, and

Mathematics Time Started Time to End

General Directions & Sample Items 5 mins __________

Part I (EDQ) 1 – 6 5 mins ___________Part II (Test Proper) Time Started Time to

EndReading Test in English 1 – 20 ___________ Reading Test in Filipino 1 – 20 English Grammar 1 – 10 Filipino Grammar 1 – 10Science 1 – 15 Mathematics 1 – 15 ___________

Total time limit: 1 hr & 30 mins* Use same board work for the second session.

17

Board Work : NAT Grade 6

Note:One TB for Filipino, Mathematics,

English, Science, and HeKaSi Time StartedTime to End

General Directions & Sample Items 5 mins __________

Part I (EDQ) 1 – 10 5 mins__________

18

Board Work : NAT Grade 6Part II (Test Proper) Time Started Time to EndFilipino 1 – 40 ___________ Mathematics 1 – 40 English 1 – 40 Break 15 minsScience 1 – 40 HEKASI 1 – 40 _________

Composition Writing in sample schools 20 mins

Total time limit: 3 hrs & 50 mins * Use same board work for the second session.

19

Board Work : NAT Second Year

Note:One TB for Filipino, Mathematics,

English, Science, and Araling Panlipunan

Time Started Time to End

General Directions & Sample Items 5 mins __________Part I (EDQ) 1 – 15 5 mins

___________20

Board Work : NAT Second Year Parts of Test Item Time Limit Time Time Numbers Started to End

General Directions & Sample Items 5 mins ______ ______ Part I (EDQ) 1 – 15 5 mins ______ ______

Part II (Test Proper) Filipino 1 – 50 _______ Mathematics 1 – 40 English 1 – 50 ______ Time limit 2 hours 20 mins Break 10 mins

Science 1 – 50 ______ Aralilng Panlipunan 1 – 50 ______

Time limit 1 hour 40 mins Lunch Break

OIISSS 1 - 260 1 hr ______ ______

Composition Writing in Sample Schools 30mins ______ ______ Total time limit 5 hrs and 40 mins

21

BREAK TIME

• NCAE Year IV, 30 min lunch break

• NAT Grade 6, 15 min snacks break

• NAT Year II, 30 min lunch break

22

Pretest : Entrance and Seating Arrangement

NAT Grade 3:20 examinees in a room Seats are 4 rows of 5NAT Grade 6 and Year II and NCAE: 30 examinees in a room Seats are 6 rows of 5 Count TBs before opening package in front of examinees. Do not allow electronic devices – calculator & cell phones

in the exam room. All belongings shall be placed in front beneath the

blackboard. Only pencils, sharpeners and a computation paper shall be with the examinees while test is going on.

23

Pretest : Distributing and Checking the TBs and ASs

Distribute from right to left and from lowest number.

Check page by page. Place defective/unused TB and AS, if any, in the

plastic bag. Check and double check that all Examinees have

shaded the correct circles pertaining to the NAME GRID and all the necessary information about the Examinee.

Examinees are reminded to use eraser for pencils/tape eraser in erasing shaded circles.

Do not start the Test Proper unless each examinee has shaded properly the NAME GRID.

No examinees should start accomplishing the NAME GRID unless they have shown their pencils. 24

Information in the Answer Sheet: NAT Grade 3

Name Grid (refer to large replica), School Code (Region, Division, School ID), School Name, Gender, Nutritional Status, Type of Community, Are You a Moslem, Enrolled in MADRASAH, Latest Grade in English, Filipino, Science, Math Subjects, Number of Pupils in a Section, Age and Signature

25

Information in the Answer Sheet: NAT Grade 6 and Year IIExaminee Stub, Name Grid (refer to replica),

Birth Date, Nutritional Status, School Code (Region, Division, School ID), Gender, Number of Pupils in a Section, School Subject Grade in the 5 Subjects, Type of Community, Are You a Moslem, Enrolled in MADRASAH, Name and Address of School, Signature

Examinees with 1.0 to 5.0 Ratingse.g. students from science high schools- refer to the numerical/percentage equivalents

26

Information in the Answer Sheet: NCAE

Examinee Stub, Name Grid (refer to replica) School Code (Region, Division, School ID)

Examinees with 1.0 to 5.0 Ratingse.g. Students from science high schools – refer to the numerical/percentage equivalents.

27

Test Proper Read verbatim the boxed portions in the

handbook. Don’t translate in local language/dialect.

Always record the time started and the time the subject test will end.

Don’t add nor subtract minutes in the time.

Accomplish the Seat Plan while the examinees are answering the EDQ.

28

Post test Give five minutes to inspect and clean the

Answer Sheet. For Grade 6 & Year 2 students, instruct

examinees to tear the examinee stubs before collecting the ASs.

The examinee stubs should be turned over by the Room Examiner to the School Testing Coordinator (for public schools) and to the School Heads (in private schools).

Count TBs and ASs before allowing examinees to leave the room.

Note: The examinee stubs have to be turned over to the principal/guidance counselor of the school.

29

Post Test: Accounting of Test Materials and Preparation of Reports Count and arrange TBs and ASs according

to serial number sequence respectively. Accomplish the ETRE’s Data. Indicate the

number of registrants and the actual number of examinees.

After the contents have been accounted for, SEAL the ETRE with DepED-NETRC paper tape in the exam room and sign across it.

Account for and submit to the Chief Examiner what you have received.

30

Post Test: Contents of Room Examiner’s ETRE

Examiner’s Narrative Report Report on time test started and ended Used Answer Sheets placed in original plastic bag

(photocopied AS should be on top of the used AS; if any) Copy of NETRC Forms 1 and 2

POST TEST: CONTENTS OF CHIEF EXAMINER’S ETRE

Unused Answer Sheets NETRC Form 3, Test Materials Accounting Form NETRC Form 4, Chief Examiner’s Report Form School Header

Note: Forms 5 & 6 shall be submitted separately to the DTCs. 31

Post Test: Materials for Submission to the Division Office

Bundles of R/CETREs placed in the original boxes Bundles of used and unused TBs placed in the original

boxes Examiner’s Handbook NETRC Form 5, Test Booklet Quantity and Completeness

Verification Sheet, to be placed inside box no. 1 of the Division on top of the TBs

NETRC Form 6, Answer Sheet Quantity and Completeness Verification Sheet, to be placed inside box no. 1 of the Division on top of the ASs

Take note of the time and date of the Forwarder’s retrieval of the test materials.

Accomplish the Questionnaire on Forwarder’s performance. Notify the NETRC if test materials are ready for retrieval or if

they were not retrieved promptly.32

On the Storage of Examiner’s Handbook and Name Grids

Examiner’s Handbook will be stored in the Division Office. Name Grid replicas will be stored in the schools or testing centers. Both documents are for future use.

Replicas of the name grid intended for each testing program should be properly stored and utilized in each school.

The name grid can be generic to all testing programs. Hence, this is reusable for future use.

There may be non-reprinting of name grid in future test administration.

33

Test Materials for Retrieval/Storage

A. Test Materials for Retrieval by NETRC All Test Booklets packed in original boxes for Test

Booklets; All used Answer Sheets in ETRE’s together with

Forms 1 and 2 and narrative report of Examiners; All unused Answer Sheets in CETRE’s together

with Forms 3 and 4 and School Headers packed in original boxes for Answer Sheets; and

Forms 5 and 6 submitted to DTC’s

Note: Don’t mix-up test booklets with answer sheets. Two separate warehouses are used by the NETRC. Otherwise, these will not be accounted properly.

34

Filling Out the School Header The data have to be prepared by the STC days ahead before exam

day using replicas. Lead PENCIL only, not ball pen. The data from the replica have to be transcribed in the scannable

School Header using a PENCIL (lead# 2) during examination day. Take note of the labels of each variable intended either

grade/year level or school concerns. Observe place values in filling out the variables:

- Percentage rates of the education indicators - The three place values are for 100% while two place values are below 100%.

Ex. 95%

9 5

100%

1 0 035

Filling Out the School Header - Nominal counts of Data – start filling out the last box for one’s,

next box for ten’s, next third box from the last is for hundreds, and so forth. Zeroes have to be filled out for the empty boxes.

Ex. An enrolment of 203 is filled out as:

An enrolment of 94 is filled out as:

GASTPE Grantees (For private schools only) specified by year levels

- Take note of the bubbles for EVS and ECS. - Take note if there are GASTPE Grantees in Grade 6.

Dropout rate is to be based on previous year of the grade/year level for NAT.

Take note of new features or additional information in every set of a SH.

2 0 3

9 4

36

Instruction for Filling Out the School Header

The data to be filled in are all pertaining to the current or present school year.

Participation rate will not be filled out. The following variables are grade/year level concerns:

- Total Enrolment as of July/August- Total Registrants (enrolment as of March)

- Actual examinees (as of examination day)

- Conduct of SPED classes- Conduct of remedial reading classes- Number of shifts per day- Extent NAT results are utilized- Pupil/students-textbook ratio

37

Instruction for Filling Out the School Header

The remaining variables are school concerns.

The number of teachers and pupil/students-textbook ratios will take into account national funding.

Major and minor subjects will not be taken into account in the school headers for the NAT Grade 3 and Grade 6.

Use the same school ID as prescribed by BEIS. 38

Preparation of Enrolment Data for Grade 3, Grade 6 and Year 2

The enrolment data (using July 30 enrolment) have to be submitted by the DTC during the national orientation for the PEPT administration which also serves as the cut-off period.

If the DTC cannot attend the said orientation, the enrolment data should be sent through e-mail and NOT through fax.

The NETRC will make use of the enrolment data for non-submission on the cut-off period.

Use standard format in the preparation of enrolment data. Soft and hard copies have to be submitted (see attached format). No gender segregation for total enrolment.

Group schools by municipality not alphabetically. Lone district is the only one of a certain province while the first

district is a part of a large province having more than one constituency.

In Excel Format. 39

Preparation of Enrolment Data for Grade 3 and Grade 6

NAT G3 & G6 (SY 2008-2009) ALLOCATIONDivision: Batac City

Municipality/District G3 G6

I BATAC CITY Batac I A A14 2 PUBLIC 100075 Catalina Acosta Mem. SchoolI BATAC CITY Batac I A A14 2 PUBLIC 100076 Colo-Mabaleng ESI BATAC CITY Batac I A A14 2 PUBLIC 100077 Cumcumraas PSI BATAC CITY Batac I A A14 2 PUBLIC 100078 M. Marcos Memorial ESI BATAC CITY Batac I A A14 2 PUBLIC 100079 Magnuang ESI BATAC CITY Batac I A A14 2 PUBLIC 100080 Maipalig-Quirion ESI BATAC CITY Batac I A A14 2 PUBLIC 100081 Naguirangan-Capacuan ESI BATAC CITY Batac I A A14 2 PUBLIC 100082 P.Q. Pimentel ES (Cubol)I BATAC CITY Batac I A A14 2 PUBLIC 100083 Parangopong ESI BATAC CITY Batac I A A14 2 PUBLIC 100084 Payao ESI BATAC CITY Batac I A A14 2 PUBLIC 100085 Quiling ESI BATAC CITY Batac I A A14 2 PUBLIC 100086 Sumader ESI BATAC CITY Batac I A A14 2 PUBLIC 100087 Tabug ESI BATAC CITY Batac II A A14 2 PUBLIC 100088 B. Macadaeg Mem. ESI BATAC CITY Batac II A A14 2 PUBLIC 100089 Baay ESI BATAC CITY Batac II A A14 2 PUBLIC 100090 Baligat ESI BATAC CITY Batac II A A14 2 PUBLIC 100091 Baoa ESI BATAC CITY Batac II A A14 2 PUBLIC 100092 Bi-lloca ESI BATAC CITY Batac II A A14 2 PUBLIC 100093 Biningan ESI BATAC CITY Batac II A A14 2 PUBLIC 100094 Camandingan ESI BATAC CITY Batac II A A14 2 PUBLIC 100095 Dariwdiw ESI BATAC CITY Batac II A A14 2 PUBLIC 100096 Hilario Valdez Mem. ESI BATAC CITY Batac II A A14 2 PUBLIC 100097 Nagbacalan ESI BATAC CITY Batac II A A14 2 PUBLIC 100098 Rayuray ESI BATAC CITY Batac II A A14 2 PUBLIC 100099 San Mateo ESI BATAC CITY Batac II A A14 2 PUBLIC 150010 Baoa East ESI A14 2 PRIVATE 400010 Immaculate Conception Aca.

2009-2010 EnrolmentRegion Division Reg Div LD Sch Type SchID School

Note: Prepare another enrolment data for Year 2 and Year 4 using the same format 40

On School ID’s BEIS and NETRC are using similar school ID’s

recognized by DepED; New schools without school ID are given

temporary ID by the NETRC and no other sources to avoid duplication and to facilitate allocation of TM’s; and

The issued temporary school ID number by NETRC will now be used as permanent school ID until such time that DepED issues a new one.

41

The Special NCAE for the: Out-of-school Youth Interested A & E Qualifiers CHED Scholarship applicants

REQUIREMENTS (Any of the following): A letter of intent signed by the parents is required to

be submitted to the Division Office A Medical Certificate due to illness during the regular

NCAE A & E Certificate of Rating for A & E Qualifiers Validated CHED Scholarship grant notice

Note: The special NCAE will be administered on a Sunday simultaneous with the PEPT administration.

42

Test Results Dissemination No hardcopy will be provided to all division offices. This in line with the

Secretary’s mandate to utilize ICT in education. Explore the NETRC website to avail the NETRC test results. Schools can only log in by using their own School ID as Username and Password. Example:

Username: 702406Password: 702406

The results will be posted for six (6) months only. Secure soft copy of the results, which is convertible to Excel file, from the

Website.

NETRC WebsiteHomepage:http://netrc.sysportal.net/HomePage.aspx

Division/School Account Log In Page:http://netrc.sysportal.net/signin.aspx

On the request for NAT Division Performance- All divisions and regions will be provided with their respective NAT performance rates through e-mail.

43

http://netrc.sysportal.net/HomePage.aspx

http://netrc.sysportal.net/signin.aspx

The Generic Forms Form 1

44

NETRC FORM 1

REGION: __________________________________________ DIVISION: ____________________________________________SCHOOL: _____________________________________________________ SCHOOL ID: _______________________ADDRESS: ____________________________________________________ Number of Male: ______ Number of Female: ______ Total: ______ GRADE LEVEL : _________ YEAR LEVEL: __________

EVS ECS GENDER AGE EVS ECS GENDER AGE1 162 173 18

4 195 206 217 228 239 24

10 2511 2612 2713 2814 2915 30

IMPORTANT●To be accomplished by the Room Examiner. ●Names listed as they appeared in the Seat Plan.●Leave the space blank if not a GASTPE grantee. Room Examiner (RE) EVS - Education Voucher System ECS - Education Contracting System

School Station where RE teaches

NAME NAME

LIST OF EXAMINEES

GASTPE GASTPE

Form 2

Note: Only twenty seaters for Grade 3.

45

REGION: ____________________ SCHOOL NAME/TESTING CENTER: __________________________________ DATE OF EXAM. _____________DIVISION: ___________________ SCHOOL ADDRESS: _______________________________________________ ROOM NO. __________________

Name Name Name Name Name Name

Exam. No. Exam. No. Exam. No. Exam. No. Exam. No. Exam. No.TB No. TB No. TB No. TB No. TB No. TB No.









Exam. No. - Examinee Number in the Answer SheetTB No. - Test Booklet Number ROOM EXAMINER'S SIGNATURE OVER PRINTED NAME

25 26 27 28

23 24

9 10

SCHOOL where Room Examiner teaches

Testing Program: ________________________________

29 30

19 20

NETRC Form 2 SEAT PLAN

1 2 3 4

21 22

11 12

5 6

7 8

13 14 15 16 17 18

Form 3NETRC FORM 3

Name of School/Testing Center: _______________ Address of School: ______________________ Name of Chief Examiner: _____________ Date of Test: ______________________

Place issued ___________________Time/Date Issued ______________________ 1.

This is to certify that I received _______________ carton(s)/ package(s) 2.

3.

4. Signature: ___________________________ Test Booklets.

No. Name in Print of ExaminerExam Room

No.No. of TB Inclusive Serial Numbers Signature of Examiner No. of

Used TB

No. of Unused

TB

Serial Number(s) of Unused TB Signature of Examiner

Initial of Chief

ExaminerRemarks

1 2 3 4 5 6 7 8 9 10 11 12123456789

101112

NOTE: Each carton/package is sealed. Only the Chief Examiner is authorizedto break the seal in the presence of the examiners

INSTRUCTIONS:

The Chief Examiner fills up the information required in each column.All Examiners are required to affix their signature in Column 6 as they receive the materials for their respective examination rooms.The duly accomplished form is to be placed inside the Chief Examiner's Transmittal Report Envelope (CETRE) for transmittal to the NETRC, Pasig City.Notedown under "Remarks" the total number of defective and replaced

Distribution Phase Retrieval Phase

which contain Test booklets (TBs) and Answer Sheets (ASs). The seals of these are all intact

Page _____ of ______ pages

Republic of the PhilippinesDepartment of Education

NATIONAL EDUCATION TESTING AND RESEARCH CENTERPasig City

TEST MATERIALS ACCOUNTING FORM

46

Form 4NETRC Form 4

Chief Examiner’s Report Form Testing Program: ___________

Region: _____ Division: ___________ Date of Testing: ________ Testing Center: ______________ Direction: Please complete/ answer truthfully and objectively all the subsequent indicators. A. Fill in the blanks

1. Number of testing rooms : Morning session _____ Afternoon session ______ 2. Total enrolment/ registrants of (grade/ year) _______

Male ______ Female _____ Total _______ 3. Total number of examinees

AM Session: Male______ Female _______ Total _______ PM Session: Male ______ Female _______ Total _______

4. Total number of absences AM Session : Male ______ Female ______ Total PM Session : Male ______ Female ______ Total

5. Time when the test materials were distributed to Room Examiners AM Session : From ________ to ________ PM Session : From ________ to ________

B. Pre-test Activities on Examination Day

Describe the pre-test activities in terms of the following:

Sufficient

Insufficient

Number of Needed

Additional Copies

1. The following are sufficient: 1.1 Test booklet …………………………………………… 1.2 Scannable Answer Sheet ……………………………… 1.3 Accounting Form ………………………………………

1.4 CETRE & ETRE ………………………………………… 1.5 Seat Plan ………………………………………………… 1.6 Enlarged Replica of Name Grid ……………………

…………. …………. …………. …………. …………. …………

…………. …………. …………. …………. …………. ………….

…………. …………. …………. …………. …………. …………..

Evident Not Evident 2. Testing rooms are ready:

2.1 The first and the last rows of seats are close as possible to the walls to allow enough space ………………………………

2.2 Lists of Examinees at the door of each Testing Room are posted already….............................................................................

…………… ……………

……………. ….................

C. Test Proper

Rate the examiners based on the following aspects: Evident Not Evident 1. Instruction on the accomplishment of name grid, personal information and shading the chosen answer is followed............................. .................

……………

……………

2. Accomplishment of seat plan is well done……………………….. …………… …………… 3. Time limit for testing is well adhered to ………………………… …………… …………… 4. Testing discipline is imposed strictly. 1.1 No unnecessary noise while the exam is in progress . . . . …

……………

……………

1.2 Cheating in any form is strictly prohibited (e.g. talking to co- testees, use of dictionary, cell phone, calculator, and the like)……

……………

……………

5. Refraining from the following are strictly followed: 2.1 reading/copying test items in the test booklet by the room examiner.…. 2.2 explaining/translating to the examinees certain word/s used in the item………………………………………………………

…………… ……………

…………… ……………

6. Examiner keeps custody on the TBs and ASs while test is in progress

……………

……………

Number of Test Booklets with misprints __________ Serial Nos. ___________ ____________________________________________________________________ Number of Test Booklets with same Serial Nos. _________ Serial Nos. ______

____________________________________________________________________

Problem 3: _____________________________________________________________________ _______________________________________________________________________________ Solution/ s made: ________________________________________________________________ ________________________________________________________________________________ Recommendation/ s: ______________________________________________________________ ________________________________________________________________________________

Problem 4: _____________________________________________________________________ ________________________________________________________________________________ Solution/ s made: _________________________________________________________________ _________________________________________________________________________________ Recommendation/ s: ______________________________________________________________ _________________________________________________________________________________

D. Post Test

Describe the procedure adopted by the Examiner in the retrieval of test booklets and Answer Sheets

Evident Not Evident

1. Examiner requires each examinee to insert first the Answer Sheet in the test booklet before he/she submits to the examiner ..........................................................

....................

…………….

2. Examiner checks the number of test booklets and Answer Sheets before he/she dismisses the examinees ……………………………………………….………

....................

…………….

3. Examiner arranges the TBs and ASs according to serial numbers ……………… …………… …………….

4. Examiner places the used Answer Sheets in original plastic bags. …………… …………….

5. Examiner seals the ETRE while still inside the examination room .………..…… …………… …………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to

improve the conduct of future national test.

Problem 1: _____________________________________________________________________ ________________________________________________________________________________ Solution/ s made: ________________________________________________________________ ________________________________________________________________________________ Recommendation/ s: _____________________________________________________________ ________________________________________________________________________________ Problem 2: ____________________________________________________________________ _______________________________________________________________________________ Solution/ s made: _______________________________________________________________ _______________________________________________________________________________ Recommendation/ s: _____________________________________________________________ _______________________________________________________________________________

Prepared by: Attested by: _______________________________ _________________________________ Name of the Chief Examiner Name of the Monitor (NETRC Rep.) (Signature over Printed Name) (Signature over Printed Name) ________________________________ School _________________________ ________________________ Designation/ Position Designation/ Position _________________ ______________ Date Date

47

Forms 5 and 6NETRC Form 5

TEST BOOKLET QUANTITY and COMPLETENESS

VERIFICATION SHEET

Name of School: _____________________ Region: ____________ School ID: ______________ __ Division: ___________ PRE-TEST

1. How many test booklets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________

2. Upon opening of boxes, are the test materials: ______ complete _______ incomplete _______ with excess

3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s? _______________________________________ 5. If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________

POST-TEST

1. After retrieval, are the test booklets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s? _________________

___________________________________________________ Prepared by:

_____________________________________________________

Signature over Printed Name of School Testing Coordinator (STC) Attested by: _______________________________________________ Signature over Printed Name of Chief Examiner _______________________________________________

School NOTE: This form is to be submitted separately to the DTC.

NETRC Form 6

ANSWER SHEET QUANTITY and COMPLETENESS VERIFICATION SHEET

Name of School: _____________________ Region: _____________ School ID: _________________ Division: _____________ PRE-TEST

1. How many answer sheets were allotted to your testing center as indicated in the Packing Guide, including buffer? _________ 2. Upon opening of boxes, are the test materials:

________ complete _________ incomplete _________ with excess 3. If incomplete, how many are lacking/ missing? _______ 4. What is/ are the Serial Number/ s?

_______________________________________ 5 If excess, how many? _______ 6. What is/ are the Serial Number/ s? _________________________________________

POST-TEST 1. After retrieval, are the answer sheets complete? _______ 2. If not, how many are missing/ lacking? ______ 3. What is/ are the Serial Number/ s?

___________________________________________ Prepared by: _______________________________________________________________ Signature over Printed Name of School Testing Coordinator (STC) Attested by: ______________________________________ Signature over Printed Name of Chief Examiner ______________________________________

School NOTE: This form is to be submitted separately to the DTC. 48

Room Examiner’s Transmittal Report Envelope

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE) (Brown Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City

ROOM NUMBER: ______

No. of Registrants: Male _____ Female ______ Total ______ No. of Examinees: Male _____ Female ______ Total ______

1. Arrange the used Answer Sheets consecutively.

2. Double check the number of used SCANNABLE ANSWER SHEETS and fill up the following: Quantity of used AS: ______ Serial No. ____________ to __________

3. Place inside this ETRE the following contents: 3.1 Used Answer Sheets with serial numbers arranged consecutively placed in the original plastic bag 3.2 One copy of the NETRC Form 1 back to back with NETRC Form 2 3.3 Examiner’s Narrative Report 3.4 Time started and ended, copied from the board and signed by the Examiner

4. Seal this ETRE with the DepED-NETRC paper tape and sign across while still in the examination room.

* DO NOT PUT UNUSED SCANNABLE ANSWER SHEET/S INSIDE THIS ENVELOPE.

SUBMITTED BY:

___________________________________________ _______________________________________ Signature over Printed Name of Room Examiner School 49

Chief Examiner’s Transmittal Report Envelope

Republic of the Philippines

DEPARTMENT OF EDUCATION NATIONAL EDUCATION TESTING AND RESEARCH CENTER

2nd Floor, Mabini Bldg., DepED Complex, Meralco Avenue, Pasig City

CHIEF EXAMINER’S TRANSMITTAL REPORT ENVELOPE (CETRE) (White Envelope)

Region: ________ Division: __________________________________________________________ School ID: _____________________

Name of School: ___________________________________________________________________ Type of School: ____________________________________

Address of School: _________________________________________________________________ Street Barangay Municipality Province/ City

NUMBER OF ROOMS: ______ Total No. of Registrants: Male _____ Female ______ Total ______ Total No. of Examinees: Male _____ Female ______ Total ______ Place in this Envelope the following:

1. NETRC Form 3 – Test Materials Accounting Form 2. NETRC Form 4 – Chief Examiner’s Report Form 3. School Header 4. Unused Scannable Answer Sheets

Quantity of unused AS: ______ Serial No. ____________ to __________

SUBMITTED BY: ___________________________________________ _____________________________________ Signature over Printed Name of Chief Examiner School

50

Instructions to the Chief Examiner Relative to Forms 5 and 6

1. Separate the two Forms by cutting the perforated lines.

2. Fill out the needed data in both forms.3. These forms should be submitted to the Division

Testing Coordinator (DTC) and not placed inside the CETRE.

4. The DTC puts all Form 5’s submitted to him/her by every Chief Examiner in the First Box of the Division’s boxes for the Test Booklets.

5. Do the same with Form 6 but all of Form 6’s will be placed in the First Box of the Division’s boxes for the Answer Sheets.

51

NCAE School Header-front

52

NCAE School Header-back

53

NAT Grade 3 School Header-Front

54

NAT Grade 3 School Header-back

55

NAT Grade 6 School Header-front

56

NAT Grade 6 School Header-back

57

NAT Second Year School Header-front

58

NAT Second Year School Header-back

59

Guidelines in the Preparation of Enrolment Data for the NAT and NCAE

Two sets of matrices for the enrolment data shall be prepared:

1. Elementary level covering Grades 3 and 6;2. Secondary level covering Year 2 and Year 4;3. The enrolment data starting July 30, 2011 or beyond should be the basis;4. Consider only total enrolment for each school. No gender segregation;5. Group schools by municipality and not in alphabetical order as to listing of schools;6. Legislative district is considered and not school district;7. Lone district is the only one in the province, while first district is a part of a large province

having more than one constituency;8. Provide separate lists for elementary schools (Grades 3 and 6) and secondary schools (Second

Year);9. Use the standard format found below in the preparation of enrolment data. Soft and hard

copies have to be submitted in Excel format; and10. On school ID’s:

- BEIS and NETRC are using similar school ID’s both recognized by the Department- New schools without school ID’s are given temporary ones by the NETRC and no other sources to avoid duplication and to facilitate allocation of Test Materials- The issued temporary school ID’s by NETRC will be used permanent for future test administration until such time when DepED issues another one- In case the school ID’s differ from the School Header follow the one indicated in the School Header. 60

Matrix 1. Enrolment Data for the Elementary Level

Region

Division

Municipality/

District

Region Code

Division

Code

Legislative

District

Shool Type

(Public or

Private)

School

ID

School Name

SY Enrolment

G3 G6

Matrix 2. Enrolment Data for the Secondary Level

Region

Division

Municipality/

District

Region Code

Division

Code

Legislative

District

Shool Type

(Public or

Private)

School

ID

School Name

SY Enrolment

Y2 Y4

61

Converging Areas Where the NAT (3 Levels) and NCAE are Parallel in the Examiner’s Handbook as

Indicated in CheckmarksG3 G6 Y2 G3 G6 Y2

Responsibilities and Functions: Post TestChief Examiner Preparing the Reports Room Examiner Sealing the ETRE Pre-Test Turning over the TM's to the Chief Examiner Boardwork _____ _____ _____ _____ Accounting of Materials by the CE Entrance and Seating Arrangement Packing of Test Materials Seat Plan _____ Generic Forms:Orientation of the Examiner Form 1 _____ Distributing the AS's and TB's Form 2 _____ Checking the AS's and TB's Form 3 Filling Information in AS Form 4 Filling up the Name Grid Form 5 Filling up latest Grade Form 6 Signature CETRE other information ETRE Test Proper Instruction for the Storage:Reading the Directions • Examiner's Handbooks in the Division Office Reading the Boxed Information • Replica of the Name Grid (in Testing Center) Dismissing the Examinees

NCAEArea NAT NCAE NATArea

62

Evaluation Sheet on Forwarder’s PerformanceEvaluation Sheet on Forwarder’s Performance

Delivery and Retrieval Phase (To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder: Date ____________ Time _____ A.M. / P.M. Name of Representative _______________ Received by whom? ___________________ Contact No. __________________________ Designation __________________________ Date and Exact time of Forwarder’s Retrieval _____________________________ 2. The Division’s designate to release the 2. Release of Test Materials (TMs) Test Materials to the school Date ____________ Time _____ A.M. / P.M. representative ________________________ Released by whom? ____________________ _______________________________________ Designation ____________________________ 3. Were there problems encountered in the 3. Was the schedule of the Forwarder in release of test materials? retrieval of test materials followed? Yes _____ No _____ Yes _____ No _____ If no, what was the reason? ________________________________________ 4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the _______________________________________ division ready for retrieval by the Forwarder? __________________________________________ 5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up? where 5 is the highest? _______________ Yes _____ No _____ 6. In the retrieval of TM’s, how would you rate the Forwarder in a scale of 1-5 is where 5 is the highest? _________________ 7. Strengths of the Forwarder: (Good Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 8. Weakness of the Forwarder: (Weak Points) ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ 9. What are your recommendations to improve in the service of Forwarder? -in the Delivery Phase -in the Retrieval Phase ________________________________________ _________________________________________ ________________________________________ _________________________________________ ________________________________________ _________________________________________

63

August 16, 2010

NELIA V. BENITO, Ph.D. CESO IV Director III National Education Testing and Research Center Department of Education (DepED) Meralco Ave., Pasig City Madam: This is to inform your Office that the testing Program NCAE was successfully administered in the Schools Division of __________. Likewise, all the test materials have been accounted and packed in its original boxes; all of which are ready for retrieval by the forwarder. In this regard, may we be informed as to the exact time and date when the forwarder has to retrieve the test materials? In case, the DTC is not around to release the TM’s to the forwarder pls. contact Mr./Ms. __________________ designation ____________________. He/She is authorized to release said materials to the forwarder/courier. Very truly yours, ____________________________ DTC Noted by: ____________________________ SDS

64

Case Analysis1. In a public school, the CE released 30 TB’s for NAT

Grade 6 to RE assigned in Room 1. This figure is consistent with the data in Form 3. During the retrieval time, the CE received the TM’s of RE without bothering to count them. When the CE returned the TM’s to the DTC, it was found out that one TB was missing.

a. Which part of the EH was violated? __________________________

b. At what stage of test administration was the TB lost? __________________________

c. Who among the Testing Staff were accountable? __________________________ 65

Case Analysis2. One perennial problem of NETRC is on dealing

with schools which were not released with the COR of their respective examiner. What is the main source of this problem?______________________________________

____________________________________________________________________________________________

Recommendations: ____________________________________________________________________________________________

66

Case Analysis3. There were instances where examinees had

mispelled names or erroneous middle initials. Hence, requests were made to rectify entries. What could be the reason for this problem? _________________________________________________________________________________________________________________________________

Recommendations:________________________________________________________________________________________________

67

Case Analysis4. Upon school opening, the enrolment data of Y4

are needed by NETRC for an estimate of NCAE test materials. One potent source for this is the third year enrolment from the School Header. However, the data appeared to be unreliable, about three million of third year students were generated. What could have caused this predicament? ________________________________________________________________________________________________________________________________ Recommendations:________________________________________________________________________________________________

68

Case Analysis5. An unprogrammed activity of the NETRC is the

conduct of Special NCAE. However, it was observed that some divisions kept on providing the NETRC a long list of prospective takers during the season for the administration of the regular PEPT in November. Why did this happen? __________________________________________________________________________________________________________________________________

Recommendations: ________________________________________________________________________________________________

69

Case Analysis6. In one of the school visits of the key officials in the

Central Office, the principals were interviewed as to the maximized utilization of NAT results. Suprisingly, the NAT achievement level of his respective school is unknown to him. What could be the main reason for this?_____________________________ __________________________________________________________________________________________________________

Are NAT results important at the school level?________________________________________________________________________________________________

How could this have been accessed by the School Head?__________________________________________________________________________________________________________

70

Case Analysis7. The Y2 NAT takers of a high school failed to take the

OIISS....In the affidavit of the Room Examiners who were asked to explain by NETRC through the SDS, it has stated that they inquired from the Chief Examiner whether the OIISS should be administered since this was not a part of the NAT last year. The response was this, “Hindi ko baga alam yan.” So why do we have to administer it?

What could be inferred from this situation?________________________________________________________________________________________________________________________________________________________________________

71

Case Analysis 8. Similarly in another high school, the Y2 students failed to

take the OIISS in two or more rooms. When the Room Examiners were asked to explain by NETRC through the SDS, the reason was this, the students don’t want to answer anymore for they are tired already.

What could have been done to let the Y2 students take also the OIISS? ___________________________________________________________________________________________________________________________________________________________________

72

Case Analysis 9. There were examinees from the public high

schools who were identified in data processing as GASTPE grantees. Should this situation happen in public schools? ______________________________________

Why? __________________________________________________________________________________________________________________________________________

73

Case Analysis

10. One division had submitted the enrolment data only for public schools. The DTC realized this only when she received the boxes of test materials. What she did was to request the NETRC to provide her additional test materials which were favorably acted upon. However, it cost NETRC thousands to transport the TM’s thru LBC. How could this problem be avoided? ______________________________________________________________________________

Recommendations:___________________________________________________________________________________________________________________________________________________________________________

74

Part II: The 2011 Philippine

Educational Placement Test (PEPT)

National Education Testing and Research Center

Preliminary ConcernsDepEd Order No. 32.s. 2002. Administration of the

Philippine Educational Placement Test (PEPT)

1. To be administered yearly by the NETRC in designated examination centers nationwide in two different venues and dates: Luzon regions (on the third Sunday of November) and Visayas-Mindanao regions (on the fourth Sundays of November);

2. Registration period in the DepEd division offices from August 1 – September 30. A report on the total number of registered applicants in every testing center and division shall be submitted to the NETRC on or before October 1;

3. Special examination shall be held five times a week and year-round where the applicant registers and is given the test at NETRC on a first-come first-served basis.

76

Preliminary ConcernsTesting Center

1. A testing center in each division is designated by the SDS and shall be established in a place most accessible to the majority of the registrants;

2. A sub-center to an existing testing center may be opened upon request provided that: (i) the number of registrants is at least 50; (ii) the location of the proposed sub-center is far from the existing testing center; and (iii) the request is submitted to NETRC on or before October 1.

77

REGULAR and WALK-IN/SPECIAL PEPT REQUIREMENTS

1. BIRTH CERTIFICATE: issued by the NSO or Local Civil Registrar duly authenticated (original and 2 photocopies)

2. ID PICTURES: two identical and recently taken (size 1”x1”)3. SCHOOL RECORDS (original and 2 photocopies)

Elementary Level: Form 137 or Form 138Secondary Level: Form 137 (with the seal of the school and signature of School Head)

4. SCHOOL PERMIT: Photocopy of School Permit to Operate/Government Recognition (for applicants from Private Schools)

5. REGISTRATION FEE: Regular (Php50.00)Walk-in/Special (Php200.00)

Form 137: Transcript of Records with school seal and signature of principal/registrar

Form 138: Report Card with school seal and signature of principal/registrarReminders Before Testing Day

a. Inform the examinees to bring a lead pencil no. 2 and snacks/lunch on the day of the examination.b. Inform each examinee to bring snacks/lunch on examination day. 78

The Registration Form (Form A) Mechanics on how to fill up Form

A Name Sex Age Birth Date Last Level

Completed (LLC)

Address

Note: A copy of Form A should be left at the Division Office as reference in locating the examinees for the release of COR. 79

Registration of PEPT Applicants

1. AgeProspective registrants are children and youth who are Filipino citizens and whose age and grade/year level completed are as follows:

Notes: The age levels of PEPT applicants range from 7 to 16 years old and above. PEPT is not administered to applicants within normal age. 80

Grade/Year Level Passed/

CompletedNormal Age Age on the Date of

ExaminationGrade/Year Level to be

Tested

NONE (NS) 6 years old At least 7 years old Grade I

Grade I 7 years old At least 8 years old Grade II

Grade II 8 years old At least 9 years old Grade III

Grade III 9 years old At least 10 years old Grade IV

Grade IV 10 years old At least 11 years old Grade V

Grade V 11 years old At least 12 years old Grade VI

Grade VI 12 years old At least 13 years old First Year

First Year 13 years old At least 14 years old Second Year

Second Year 14 years old At least 15 years old Third Year

Third Year 15 years old At least 16 years old Fourth Year

The Bases for Computing the Age are: The Examination Date and the Birth

Date

REGISTRATION (FORM A)Example:• Age on the Examination Day based on the Birth

Certificate

Birthdate June 12, 1999Exam day November 20, 2011To Compute:

2011 11 20 1999 6 12

12 – 5- 8

EXAMINATION DATES:3rd Sunday of November for LuzonLast Sunday of November for Visayas-Mindanao

Hence, the data in filing the documents by the registrants should not be the basis

81

Registration of PEPT Applicants

2. Last Level Completed (LCC)

The LCC is the grade/year level finished by a registrant. In the high school level, all the subject(s) should have been passed including the back subjects noted in Form 137. The LCC should be free from any back subjects.

82

Registration Procedure1. All data called for in the registration form are filled out by the

applicant;2. Provisions on citizenship, grade/year level, and age requirements

are followed strictly;3. Certified true copies or attested copies of the birth/baptismal

certificate and school credentials are not tampered;4. The person/applicant and his most recent 1”x1” ID pictures are

identical;5. The visually-impaired is identified and indicated in the List of

Registrants; and6. The applicant is registered only when he has paid the registration

fee.

NOTE: All documents submitted by the applicants during registration in both the regular and special examinations shall be turned over by the DTC to the NETRC representative during the retrieval of test materials. Said registration list shall be used in the counterchecking the data in the answer sheets prior to data processing. 83

Checklist in Evaluating/Screening Documents of PEPT Applicants

School Records:1. Inspect the authenticity of the documents as to seal and

signature of the school head.2. Validate the grade/year level completed with reference to

age level at the time of examination day (should be over aged).

3. Countercheck LLC, F137 & F138 with the entries in the registration form for the consistency of data.

4. Check that all subjects have been passed in the high school level (should be free from back subjects).

5. Check if there are erasures/alterations in the school records.

Birth Certificate (BC)6. Countercheck birthdate in the BC with the entry in the

registration form. 84

Checklist in Evaluating/Screening

Documents of PEPT ApplicantsBirth Certificate (BC)2. Check the computation of the age with reference to

examination date.3. Have certified true copies of the BC.Age Computation4. Check if age was correctly computed using examination

date as reference versus birthdate (use the age conversion for this table)

ID Pictures5. Check if the ID pictures are:

1x1” by size, identical, recently taken and not scanned pictures

Private school’s permit to operate6. Check if photocopied permit to operate of the private

school was submitted. 85

Age of Applicant Based on Birth Year & Date of

Examination(November 2011)

BIRTH YEAR AGE BIRTH YEAR AGE2003 7 1991 192002 8 1990 202001 9 1989 212000 10 1988 221999 11 1987 231998 12 1986 241997 13 1985 251996 14 1984 261995 15 1983 271994 16 1982 281993 17 1981 291992 18 1980 30

86

Problems Encountered on the Submitted Documents

1. No LEM’S* copy 2. LEM’S submitted is photocopy3. Only LEM’S was submitted4. No documents/supporting documents

e.g. Form 1375. Only School Certification was submitted6. No birth certificate7. No ID pictures

*Local Examination Management headed by the SDS

87

Form 1. PEPT Monitoring (Review of Documents Submitted by the Applicants)

Room # Invalid LLCWrong

Computation of Age

No ID Picture

Non-identical ID

Picture

No Birth Certificate

Baptismal Certificate submitted

instead of BC

Barangay Certificate submitted

instead of BC

No Form (137/138

No School Seal

No Signature of School Head

123

NOTE: The findings for the Invalid LLC and Wrong Computation of Age have to be reported to the DTC for her/ him to rectify/correct such entries in Form A's prior to test administration.

88

Functions and Responsibilities of Testing Personnel

The Schools Division Superintendent (SDS) as LEM Chairman shall:

be responsible for the smooth conduct of the test in the division;

designate examination centers and sub-testing centers; the designated testing centers should be conducive to testing (free from noise, e.g. no activities nearby)

assign one of the division supervisors as Division Testing Coordinator; and

designate Room Examiners from among the master teachers and or responsible members of the teaching staff. 89


The Division Testing Coordinator (DTC) shall:

1. check the application forms to determine if applicants meet all the requirements;

2. prepare the list of registrants of each room according to grade/year and age level in the Registration Form (Form A);

3. coordinate and monitor the conduct of the PEPT in the division;

4. conduct an orientation or briefing on the effective administration of the PEPT; and

5. consolidate and report/submit to NETRC the (i) exact number of registrants by age and grade/year level through fax, telegram or radiogram; and (ii) the final list of registrants

90


The School Head shall:

1. provide the following (i) examination rooms with twenty (20) arm chairs, chalkboard, board erasers, and chalk in each room; and (ii) a standing board showing the location of the different testing rooms;

Note: Remember that desks are not appropriate for PEPT registrants

2. assign security officer to ensure that only authorized personnel are allowed to enter the school compound on examination day; and

3. assign a janitor to prepare the examination rooms 91


The Chief Examiner (CE) shall:

1. Coordinate with the school head in the preparation of the examination rooms at least three days before the examination day;

2. Supervise the posting of PEPT Form A;3. Receive the test materials from the DTC and distribute

the same to the Room Examiners not later than 7 o’clock a.m. on examination day;

4. Safeguard the confidentiality of the test materials by supervising closely the administration of the test;

5. Check the report of the examiners and consolidate the same; and

6. Prepare the narrative report and accomplish the form required after the test. 92


The Room Supervisor (RS) shall:

1. Monitor the conduct of the test administration in 10 testing rooms in a testing center;

2. Check if the room examiners adhere to the instructions in the Examiner’s Handbook; and

3. Assist the Chief Examiner in counting the Test Booklets per pack and in accounting the number of ETREs.

93


The Room Examiner (RE) shall:

1. be in his/her assigned examination center to receive the test materials from the Chief Examiner (CE) not later than 7:00 o’clock a.m. on examination day;

2. check the number of test materials he/she receives before proceeding to his/her assigned room;

3. ascertain the identity of the individual examinees based on the Form A and the picture attached in the admission slip/registration form before letting them enter the room;

4. adheres to the guidelines of the Examiner’s Handbook;5. give the preliminary instruction before distributing the test

materials;6. distribute the test materials to individual examinees based

on the Form A and the picture attached in the admission/registration slip;

94


(Room Examiner)

7. distribute the test materials individually to each examinee and administer test strictly in accordance with the Examiner’s Handbook;

8. go around the room while the test is in progress to find out (i) if the examinees are following directions correctly, (ii) that no paraphernalia like calculator, cell phone, beeper, etc. are used, and (iii) item placement is followed;

9. retrieve individually the Test Booklets (TBs) as well as the Answer Sheets (ASs) and verify the data entered;

10. return Form A and Examiner’s Handbook to CE;11. accomplish reports and submit them to the CE; and12. check if the following are contained in the ETRE: Time

Record, Narrative Report, Forms A, 1 and 2 and Used Answer Sheets.

95

Duties and Functions of NETRC Staff

Deliver and retrieve test materials – Special NCAE and PEPT

Demand for an issuance of official receipt for the cash advance issued by NETRC

Account all test materials (including those in the other divisions covered, for those with distribution center)

Monitor the conduct of Special NCAE Evaluate documents of PEPT registrants Inform the DTC about the necessary corrections

based on the evaluation of documents Monitor the conduct of PEPT While monitoring, count the TB’s four times:

releasing time, before lunch, after lunch break and retrieval time

96

Schedule of NETRC Major Testing Programs

1. NCAE – Last Wednesday of August2. PEPT – Third Sunday of November for

Luzon Fourth Sunday of November for Visayas and Mindanao

3. NAT G3 – First Wednesday of MarchNAT G6 – First Friday of MarchNAT Y2 – Second Thursday of March

97

Pre-test Reminders: Distribution of Test Materials

To ensure integrity of the test and confidentiality of the test materials, utmost care, diligence, and vigilance on the part of all the officials concerned shall be observed.

1. The NETRC Representative shall deliver the test materials to the division Office. The packing guide that goes with the test materials shall be the reference in determining the allocation per testing center.

2. The SDS or his/her duly authorized representative shall receive the materials from the NETRC Representative immediately upon the latter’s arrival. He/She shall verify the number of boxes against the number specified in the Delivery Form without breaking the seal of the boxes.

3. The SDS/DTC shall turn over the test materials to the CE before 7:00 a.m. on the examination day in the presence of the NETRC Representative.

4. In conformity with the procedure indicated in the Examiner’s Handbook the plastic bags containing the TBs and ASs shall be opened in the examination room in the presence of the Examiners.

98

Checklist of Forms to be Accomplished:

Form A: Registration FormForm 1: List of actual examinees

(back to back with Form 2)

Form 2: Seat PlanForm 3: Accounting FormForm 4: Chief Examiner’s

Narrative Report

99

Pre-Test: Entrance and Seating Arrangement, etc.

20 Examinees in a room Seats are 5 rows of 4 Count TBs before opening package in front of

examinees Do not allow electronic devices – calculator and

mobile/cell phones in the examination room Only the examinees’ pencil, sharpener and

clean sheet of paper shall be placed on the desk. All other belongings shall be placed in front of the room underneath the blackboard.

100

Pre-Test: Distribution and Checking of TBs & ASs and Other

RemindersDistribute from right to left beginning with the

lowest number of TB and ASCheck the TB page by pagePlace the defective TB and unused AS, if any,

inside its plastic bagUnused TBs and ASs should be n the custody of

the Room Examiner while the test is in progressAs per DECS Order No. 85, s. 1999, the Room

Examiner is not allowed to read the TBs otherwise a corresponding sanction will be applied

101

Pre-Test: Other Information Provide personalized strips of paper with information on

items to be answered in examination rooms with multi-age levels.

Refer to the enlarged replica of the AS in filling in of information in the AS

An examinee shall be allowed to start accomplishing the Name Grid only until the pencil is shown

Supervise proper shading of the Name Grid (Region and Division)

Read verbatim the boxed portion in the handbook. Do not translate in local language/dialect

Accomplish the Seat Plan while the examinees are answering the EDQ

102

Pre-Test Reminders

Check and double check if the Examinees have shaded the correct circles pertaining to the NAME GRID including all necessary information about himself/herself

Do not use liquid eraser/tape eraser in erasing the shaded circle

Do not start the Test Proper unless each examinee shall have completely and properly shaded the NAME GRID

103

Post-Test

Give the examinees five minutes to inspect and clean the AS

Instruct them to tear the examinee stub before collecting the ASs

Count TBs and ASs before allowing examinees to leave the room

104

Post-Test: Accounting of Test Materials and Preparation of

Reports Count and arrange TBs in sequence of serial

numbers Count and arrange ASs in sequence of serial

numbers Accomplish the ETRE by indicating the number of

registrants and the actual number of examinees After the contents (TBs and ASs) have been

accounted for, SEAL the ETRE with the DepED-NETRC paper tape while inside the examination room

Notes: Name Grid replica to be stored in Testing Centers Examiner’s Handbook to be stored in the Division Offices.

105

Post-Test: Contents of Room Examiner’s ETRE

Room Examiner’s Narrative Report Used answer sheets placed in original plastic bag Copy of NETRC Forms 1 and 2 Copy of PEPT Form A LEMs of actual examinees

POST-TEST: CONTENTS OF CHIEF EXAMINER’S ETRE (CETRE) Unused AS duly accounted Forms 3 and 4

106

TDD-TDPU/pjdc107