2011 cdbg recipients’ workshop what’s new? keeping current with the changing landscape

2011 CDBG Recipients’ Workshop

What’s New?

Keeping current with the changing landscape


Minimum Performance Expectations

•1st Year▪ Conditions cleared▪ Funds released▪ Engineering/Architectural designs complete

and submitted to cognizant agencies▪ For Housing and Multi-Activity, policies and

procedures submitted and approved


Minimum Performance Expectations

• 2nd Year▪ 50% of funds spent

• 3rd Year▪ 100% of funds spent


Reporting Results

• Absolutely critical▪ Quarterly reports need to be timely and

complete▪ Quarterly reports need to reconcile▪ Update results early and often

• Especially match and leverage and units

▪ We will be auditing for errors▪ Sanctions may be applied for late reports,

undocumented reports, or inaccurate reports


Reporting Results

• Absolutely critical▪ Remember that changes in scope must be

approved by DCA• 10% reduction in beneficiaries• Other significant reductions in benefit

▪ New temporary job reporting requirement


HB 87—Illegal Immigration and Reform Act of 2011

Disclaimers first—DCA does not/will not provide legal advice

You must rely on your local attorney



Revisions to Code Section OCGA 13-10• 13-10 is about E-verify• Applies to “physical performance of

service” between contractors/subcontractors/subsubcontractors and public employers

• This applies to CDBG contracts



Revisions to Code Section OCGA 13-10• Prior to entering into any contract, a unit

of local government must verify that the contractor participates in the federal work authorization program

• Have the right affidavit from the contractor! See your local attorney



Revisions to Code Section OCGA 13-10• Applies to subcontractors and sub-

subcontactors

• Their affidavits must be forwarded to subcontractors and contractors and from contractors to units of local government



Revisions to Code Section OCGA 13-10• As of August 1, 2011, the Department of

Audits and Accounts is to post form affidavits on its web site

• No later than December 31, public employers shall submit reports to the state auditor certifying compliance



Revisions to Code Section OCGA 13-10• Failure to comply could result in loss of

QLG status

• Contractors could also be debarred

• DCA will monitor for the affidavit in the primary CDBG contract



Revisions to Code Section OCGA 13-10

• See General Condition regarding compliance with OCGA 13-10



Revisions to Code Section OCGA 50-36• Local governments providing public

benefits shall require every applicant to▪ provide at least one secure and verifiable

document as defined by 56-36-2• see Attorney General’s web page for

acceptable IDs ▪ signed and sworn affidavit of lawful

presence• see State Auditor’s web page for acceptable

affidavits



Revisions to Code Section OCGA 50-36• Note all local governments must register

with Systematic Alien Verification of Entitlement (SAVE) program

• List of public benefits is issued annually by the Attorney General

• On or before January 1, reports are due to DCA that identifies public benefits administered by the local government



Revisions to Code Section OCGA 50-36

• See General Condition regarding compliance with OCGA 50-36



Immigration Enforcement Review Board shall have the authority to investigate and review

any complaint

Legal penalties may be imposed for failure to follow the law

SEE YOUR ATTORNEY!


Leverage• See new cash match verification/leverage

assessment form. (See Appendix II, Project Review Checklists.) ▪ Will be prepared by the field representative prior

to the last CDBG draw. Will also require the field representative to make a recommendation regarding payment of the final CDBG draw in light of progress toward leverage requirements.

▪ Match and leverage will again be reviewed/verified at the closeout site visit.


Leverage

For Quarterly Reports

▪ Leverage includes Match


Non-compliance of CDBG Professionals

• Whenever DCA determines that a Recipient has failed to comply with the requirements of the CDBG Program, including those requirements listed in this Manual, causing delays in implementation or findings, due to the actions or inaction of its Grant Administrator, Engineer/Architect, or other CDBG Professional, DCA shall notify the Recipient of the CDBG Professional’s noncompliance and shall require appropriate action by the Recipient.


Non-compliance of CDBG Professionals

• Temporarily or permanently terminate payments to the Recipient for administrative/professional activities;

• Require the Recipient to repay some or all the CDBG payments made to the Recipient for CDBG administrative/professional activities;

• Refer the matter to the Attorney General with a recommendation that an appropriate action be instituted; or

• Take such other action as may be provided by law or regulation.


Housing and Multi-Activity Grants

Policies and Procedures Special Condition • No housing activity may be undertaken

until a draft copy of the Policies and Procedures (P/P) has been submitted to DCA for review and approval


Housing and Multi-Activity Grants

• Please note that extension and amendment requests must indicate why an extension/amendment is required AND provide a synopsis as to the status of all proposed units▪ New units, substitute units, conversion from rehab

to reconstruction, costs exceeding 20% of approved unit budget must all be approved by DCA

• See the Rehabilitation Manual for detailed requirements regarding grant modifications


Questions:

Steed Robinson - 404.679.3168 [email protected]

Glenn Misner – [email protected]

mailto:[email protected]

mailto:[email protected]

2011 cdbg recipients’ workshop what’s new? keeping current with the changing landscape

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