2010 Olympics & Paralympics Games Security Committee

Maj Gen Timothy J. LowenbergThe Adjutant GeneralDirector, Washington Military DepartmentWA State Homeland Security AdvisorMay 2010

Challenges and Lessons Learned:

Bi-National / Joint / Combined Integrated

Operations in support of the 2010 Winter Olympics

Challenges and Lessons Learned: Briefing Overview

1. Area of Operations

2. 2010 Olympics Security Committee

3. Planning

4. Organization

5. Olympics Coordination Center

6. Training and Exercise Challenges

7. Public Health Challenges

8. Milestones

9. Overall Key Lessons Learned

2010 Olympics & Paralympics: Vancouver, BC – Washington State Area of Operations

DoS JOC

RCMP JIGDSS (2), FBI

(2)

AirportCBP, TSA, DSS

BlaineCBP

RCMP MOC(and at HMS Discovery)

Coast Guard

OCCDSS, FBI, DHS

Whistler Admin OfficeDSS, FBI, ConGen

RCMP ISUNGA, FAA,

NORTHCOM, NORAD

CSISUSG

Communications and Staffing Nodes

RCMP BICCICE

2010 Olympics Security Committee

• Formed by the State of Washington in 2004

• FBI SAC invited to join TAG as Co-Chair

• Committee has met quarterly since April 2005 and

will continue meeting through CY2010

• 300 active participants representing more than 40

U.S. and Canadian federal, state / provincial, local,

tribal and private sector entities

2010 Olympics Security Committee

Co-Chairs: MG Timothy J. Lowenberg –WA Military DepartmentSAC Laura Laughlin – FBI, Seattle(*Mark Beaty, CBP - Federal Coordinator)

Royal Canadian Mounted Police Emergency Management and National Security Public Safety and Emergency

Preparedness Canada Canadian Forces Canadian Coast Guard - Pacific U.S. Federal Bureau of Investigation U.S. Department of Homeland Security Office of Emergency Communications (DHS) U.S. Customs & Border Protection (DHS) U.S. Immigration and Customs Enforcement (DHS) U.S. Secret Service (DHS) U.S. Department of State U.S. Department of Defense U.S. Federal Emergency Management Agency (DHS) U.S. Transportation Security Agency (DHS) Domestic Nuclear Detection Office (DHS) U.S. Federal Highways Administration U.S. Federal Aviation Agency United States Coast Guard (DHS) U.S. Department of Justice (DOJ)

Page 1 of 2

Center for Disease Control and Prevention (CDC) Bureau of Alcohol, Firearms and Tobacco (ATF) U.S. Department of Agriculture Governor’s Office (Policy Office, Communications Director, OFM) Washington National Guard (Western Air Defense Sector, JFHQ, DCSIM and USPFO) Washington Military Department – All Divisions Washington State Patrol Washington Association of Sheriffs and Police Chiefs Washington State Emergency Management Association Washington State Department of Transportation Washington State Department of Natural Resources Washington State Department of Health Whatcom County Health Department St. Joseph’s Hospital Whatcom County Sheriff’s Office Seattle Police Department Blaine Police Department Port of Seattle Police Department Bellingham Fire and Police Departments Sumas Police Department King County DEM Pierce County DEM Civil Air Patrol PNWER – Pacific NW Economic Region Pacific Northwest National Laboratory

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2010 Olympics Security Committee

2009-2010 International Athletic Events

2009 World Police and Fire Games (Jul 31-Aug 9, 2009) Vancouver, B.C.

2010 Winter Olympics (Feb 12-28, 2010) Vancouver, B.C.

2010 Winter Paralympics (Mar 12-21, 2010) Vancouver, B. C.

Mission“What We Do”

Synchronize federal, tribal, state, local and Canadian Security Partners to provide a

safe, secure Washington State and northern border region in conjunction with the

2009 World Police & Fire Games and 2010 Olympics & Paralympics Games.

GoalsEnd results/outcomes that the 2010 Olympics Security Committee wants to achieve in support of both

the 2009 World Police & Fire Games and 2010 Olympics & Paralympics Games

1. Unity of Effort - Focused Federal, State, Local Security Support

2. Facilitate Cross-Border Traveler Movement – Safe and Secure

3. Ensure Communications Interoperability between Canada and the United States

4. Effective Bi-National Mutual Aid SOPs, Training, Exercises & Strong Enduring Security

Partnerships

5. Consolidated Security Emergency Operations Center for U.S. Based Security Response Efforts

Objectives – Security Mission Essential Task ListSpecific short term results that must be accomplished to in order to achieve the end goal/outcome.

Vision“The Future – the Ideal Preferred Future”

“Good Neighbors” -Safe and secure 2009 World Police & Fire Games and 2010 Olympics & Paralympics Games

Action Plans (Each Work Group & Consolidated Security Committee)

How to accomplish the objectives in support of our goals. Action Plan (Who does what by when…)

Specific – Measurable – Accountable - Results Oriented - Time Oriented

Planning LeadGreg Miller - WSP

INTELLIGENCETim Braniff – WSP

Marty Prewett – FBI

LOGISTICSDoug Dahl – WCSO

Marty Knorr – WSP

FINANCE / ADMINLaura Vander Meer - MIL

Brian Shawler CBP Air

Marine

PLANNINGLila Kirkeby – WSP

Amanda Bibler – CBP

OPERATIONSJeff Parks – WCSO

Rich Wiley- WSP

AGENCY

LIASONS

Communication InteroperabilityCharles Radabaugh – FBI

Robert Schwent - WSP

Public Safety -

Transportation - John Himmel- DOT

LE

Fire

Medical

Air

Hwy

Marine

Rail

Situation

Communication

Documentation

Resource Planning

Budget

Finance

Admin Svcs.

Mutual Aid

Resource Mgmt.

2010 Olympics Security Committee

Federal, State & Local Work Groups

Planning Structure Co-Leads

Committee Coordination & Planning:Bob Dermann – WMD (Coordinator)

Don Hurst, Jr - WMD

Paul McNeil – EMD (EOC)

Mark Beaty – DHS (Federal Coordinator)

Training & ExercisesRon Weaver – MIL

Pat Massey – FEMA

Lit Dudley-EMD

Public InformationRobert Calkins – WSP

Rob Harper – EMD

Mike Milne - CBP

WCSO – Whatcom County Sherriff‟s Office

WSP – Washington State Patrol

EMD – Emergency Management Division

CBP – Customs and Border Protection

CBP Air & Marine – Division within CBP (Bellingham)

DOT – Washington Department of Transportation

FBI – Federal Bureau of Investigation

FEMA – Federal Emergency Management Agency

MIL – Washington Military Department

= State Agency

= Federal Agency

= Local Agency

The State-Federal Partnership

• Web-based secure information sharing portal

established to facilitate “real time” collaboration

• WA delegation secured amendments to 2007/08/09 HLS

Appropriations bills requiring reports to Congress

• WA State committed $3M GFS for interoperable

communications infrastructure enhancements and

allocated $10M in PSIC funds through the state SIEC

• FY09 Commerce Omnibus bill provided another $500K

for Integrated Wireless Network (IWN) enhancements

• FY09 HLS Appropriations bill included $4.5M for an

Olympics Coordination Center (OCC) in Bellingham, WA

and for federal / state / local training and exercising

“$4,500,000 for a Joint Information and Intelligence

Fusion Center in Bellingham, Washington, of which

more than $2,000,000 shall be available until

September 30, 2010, and of which up to $500,000

may be used for security training and exercises in

preparation for the 2010 Winter Olympics.”

Washington State Congressional Delegation Amendment

(Senator Murray and Congressman Larsen)

FY 2009 HLS Appropriations Bill

2010 Olympics Coordination Center (OCC)

Bellingham International Airport – Washington

CBP Air &

Marine

2010 Olympics Coordination Center

Washington State Patrol &

WA Dept of Transportation

The OCC is located near the Bellingham International Airport, 20 miles

south of the port of entry at Blaine, WA and 85 miles north of Seattle.

The OCC is a newly-constructed facility built within a leased warehouse.

It measures approximately 18,000 square feet and incorporates a secure

INTELIGENCE Coordination Center, conference space, briefing areas

and indoor parking.

An open “Bullpen” area contains nine (9) PODS supporting 54 work

stations, each served by voice and data outlets.

The OCC telecommunications systems support up to 3,500 stations and

300 VOIP. To assure continued Internet access, redundant Internet

systems provide for automatic service transfer.

Electrical service is supported by back-up generator power.

Olympics Coordination Center

2010 Olympics Coordination Center

Bellingham International Airport – Washington

Secure

SCIF

Vans

Indoor

Parking

2010 OCC Functional

POD Locations

VTC/Conference

Room

Conference Room

Intelligence

Operations

Center

(IOC)

Intelligence Operations

Center (IOC) Briefing &

Secure Conf Rooms

Secure

Parking

KITCHEN2010 OCC

Entrance

Whatcom

County/City of

Bellingham

(Local

Responders)

20102010 Olympics Security Committee

Training & Exercise Milestones

Sep Oct-Dec Jan-Mar Apr-Jun Jul-Nov 09 2009

2010 OCC

COMMEX

July 29

BRONZE

Nov 10-14

SILVER

TTX

Feb 10

Intelligence-

Interoperability

Tabletop

Sep 25

Planning

Workshop

Nov 4 &

Operations

Workshop Nov 19

SILVER

Feb 9-13

Winter

Games

Feb 2010

2008

Exercise IPC

(Workshop)

Sep 23Police-Fire Games

31 Jul – 9 Aug 09

GOLD

2-6 Nov 2009

Silver Writing Board – 1-12 Nov 08

Silver FPC – 5-7 Nov 08

Gold IPC – 10-12 Mar 09

Gold Writing Board – 7-18 Sep 09

Gold MPC – 5-7 May 09

Gold FPC – 1-2 Oct 09

Public Health

Workshop

Bellingham Feb 26

Canadian

Exercise =

Series

Training and Exercise Challenges

• Funding for state & local participation in multi-agency training and exercises.

• Integrating the unique but complementary mission sets of intelligence, law

enforcement, transportation, emergency management and public / private health.

• Large Number of Agencies – made it a challenge to define and coordinate /

synchronize interagency roles and responsibilities.

• Bi-National Area of Operations – added complexity re: different systems, authorities

and conventions; the need to clarify who was “supported” and who was “supporting”;

and issues regarding what could be done, by whom and under what circumstances.

• Varying Degrees of Knowledge / Experience with NIMs – required that basic NIMS

instruction be incorporated in all phases of planning, training and exercises.

• Agency Representation –continuity of assigned personnel.

• Communications and Decision-Making –effectively coordinating the large number of

agencies, professional disciplines and institutional cultures.

• Adequate Facilities – a lack of existing support facilities made engagement with

congressional members critically important.

• Collective Planning and Overhead / De-Centralized Funding - aside from funding for

build-out of the OCC, the entire integrated operation was conceived, planned and

executed on a “pay to play” basis – a true coalition of the willing.

Public Health Challenges & Lessons Learned

• Establishing an active infectious disease surveillance system and mechanism for

sharing information in the vicinity of and across the border. It was important to

strengthen and link efforts by both nations, response capabilities and exercise.

• Hospital service area capacity in the area is limited and the work force often lived and

worked on opposite sides of the border. Key efforts focused on enhancing mutual assistance

agreements, Regional Hospital Control Development and cross-border hospital workforce

transit plans.

• Working closely across the border strengthened key Public Health relationships which

continue to be sustained with conference calls.

• Incident Command does work and it is important for the Public Health community to

continue training and exercise opportunities.

• Timely and thorough communication is vital and flexible supportive relationships.

• Public Health support for large international events requires significant pre-planning to

identify gaps and solve problems together as a unified international, federal, state and

local team.

State of Washington formed the 2010 Olympics & Paralympics Security Committee in 2004 and has hosted and facilitated quarterly stakeholder meetings since April 2005. The Committee has 300 active participants representing more than 40 U.S. and Canadian federal, state, provincial, local and private sector organizations

The process began with collective Strategic Planning – Mission, vision, objectives, goals, strategies, action plans.

DHS Secretary appointed a Federal Coordinator and encouraged early engagement of federal agencies.

Work groups were established based on NIMS structure: Planning; Operations; Intelligence; Interoperable Communications; Public Information; Training & Exercises; and Logistics & Finance.

A Committee web-based secure information sharing portal was established to facilitate continuous “real-time” interagency collaboration .

Washington State worked to secure amendments to 2007, 2008 and 2009 HLS Appropriations bills directing the Department of Homeland Security (DHS) to report to Congress on operational and funding requirements.

Washington State committed $3M in general fund state appropriations for northern border interoperable communications improvements and allocated $10M in Public Safety Interoperability Grant (PSIC) funds to the state’s northwest border region via the Washington State Interoperability Executive Committee (SIEC).

Senator Patty Murray secured a $4.5M federal appropriation in 2009 HLS Bill to create the 2010 Olympics Coordination Center (Bellingham Int’l Airport) and to conduct pre-Olympics training and exercises.

The FY’09 Commerce Omnibus Bill provided another $500K for Integrated Wireless Network (IWN) improvements at Mt. Sumas, assuring enhancement of northwest region radio communications.

Security Committee work groups developed a Coordination Center Concept of Operations (CONOPs), Standard Operating Procedures (SOPs), an Integrated Interoperable Communication Plan (IICP), intelligence information sharing procedures and desk manuals. The OCC was activated in conjunction with the World Police and Fire Games in July 2009 to validate Initial Operational Capability (IOC).

Stakeholder agencies conducted Table-Top Exercises (TTXs), Communications Exercises (COMMEXs) & other training and exercise activities in 2008 and 2009 to assure Full Operational Capability (FOC) for the 2010 Winter Olympics.

2010 Olympics Security Committee

Milestones

Key Lessons Learned – Solutions

• Start early – laws and cross-border protocols / mutual aid agreements present challenges

and opportunities that take time to align and adjust for events of national significance.

• U.S. security arrangements for international athletic events outside the United States (even

those within kilometers of the U.S. border) are led by the U.S. Department of State through

the International Athletic Event Security Coordinating Group (IAESCG). Due to the large

number of events each year, the IAESCG typically begins planning 12 months prior to each

event. By the time the State Department became fully engaged, the WA state-hosted

Security Committee had been working for four (4) years and had positively shaped the

operating environment for U.S. support of the 2010 Winter Olympics.

•Agencies often have a narrow “silo” approach to planning for such events. In complex events,

the challenge is to think and plan collectively and to achieve unity of effort on a much larger-

than-normal scale.

•The neutral State-hosted forum facilitated engagement of federal agencies on both sides of

the border. Involvement of principal Canadian officials was also important since triggering

events on either side of the border would have impacted both nations.

• Trust relationships formed through the cross border state/provincial Pacific Northwest

Emergency Management Accord (PNEMA) greatly strengthened bi-national collaboration.

•DHS Office of Emergency Communications (OEC) provided timely and essential technical

expertise and hands-on assistance in developing cross-border communication plans and

staffing support to the Security Committee.

• Customs and Border Protection (CBP) also provided essential leadership in designing,

leasing, constructing and furnishing the 2010 Olympics Coordination Center (OCC).

•The Committee‟s objective from the outset was to establish relationships, procedures and, as

appropriate, facilities and infrastructure that will sustain and enhance U.S. and Canadian

security far beyond the 2010 Winter Olympics and Paralympics Games. We achieved the

hoped-for enhancements in personal and agency trust relationships. Investments in information

technology and other homeland security infrastructure enhancements are also part of the

enduring legacy of the Security Committee.

•The Pacific Northwest is a vital bi-national economic region with special risks and regional

infrastructure requirements. CBP has leased the OCC facility from June „09 – June „11.

Shared use of the facility beyond June 2011 will serve the needs and periodic surge

requirements of the U.S. Border Patrol, other federal agencies and state, city and county law

enforcement, public safety and emergency management agencies.

Key Lessons Learned - Solutions

Major General Timothy J. Lowenberg

The Adjutant General

Director, Washington Military Department

WA State Homeland Security Advisor

Co-Chair – 2010 Olympics Security Committee

Camp Murray, Washington

Office: 253-512-8201

DSN: 323-8201

Cellular/24 hr voice message: 253-279-2040

FAX: 253-512-7727

Timothy.Lowenberg@mil.wa.gov

Timothy.Lowenberg@wa.ngb.army.mil