2010 besdp planning workshop grant no. 0069
DESCRIPTION
2010 BESDP PLANNING WORKSHOP GRANT NO. 0069. LOAN 2306-LAO. GRANT 0069-LAO. $12.66 MILLION Release is dependent on use of money and submission of withdrawal applications Financial progress is a measure of project achievement. $8.9 MILLION 1 ST TRANCHE = $3M (released in December 19, 2007) - PowerPoint PPT PresentationTRANSCRIPT
2010 BESDP PLANNING WORKSHOP
GRANT NO. 0069
LOAN 2306-LAO• $8.9 MILLION• 1ST TRANCHE = $3M
(released in December 19, 2007)
• 2nd TRANCHE = $3M (to be released upon fullfillment of all policy conditions)
GRANT 0069-LAO• $12.66 MILLION• Release is dependent on
use of money and submission of withdrawal applications
• Financial progress is a measure of project achievement
REVISITING 2009 (HIGHLIGHTS OF ACCOMPLISHMENTS)>CONSULTANTS FIELDED ON MARCH 21, 2009>PREPARATION WORKS FOR: >COMPONENT 1 (CIVIL WORKS, SCHOLARSHIPS, EDUCATION DEVELOPMENT GRANT) >COMPONENT 2 (LSE CURRICULUM DEVELOPED AND APPROVED, DRAFTED CURRICULUM FOR USE, PREPARATION OF TEXTBOOKS AND TEACHER GUIDES FOR LSE, PREPARATION OF TEACHER RECRUITMENT AND DEPLOYMENT POLICY FRAMEWORK, PREPARATION OF PRIVATE EDUCATION STRATEGY) >COMPONENT 3 (PREPARATION OF PROVINCIAL PLANS+BUDGET PLANS FOR 3 PILOT PROVINCES, PREPARATION FOR MTEF, DATA STANDARDIZATION, IMPROVEMENT ON THE GIS MAPS, IMPROVEMENTS ON ASSET MANAGEMENT)
Accomplishments As of 30 September 2009Annual contract awards = $1.60 million (46% of projections)
Disbursements =$1.34 million (68% of projections)
ADB ASSESSMENT OF PROGRESS
PHYSICAL PROGRESS - 32%FINANCIAL PROGRESS – 11% ($1.34M/$12.66M)
WHAT DOES IT TELL US? NEED TO SPEND THE REMAINING $11.32M
CRITERIA FOR SPENDINGACTIVITY MUST BE A BESDP COMPONENTMUST BE IN THE RRPMUST BE WITHIN THE ABSORPTIVE CAPACITY OF THE IU
MOVING FORWARD: BESDP PLANNING FOR 2010
What is a SMART Goal?
What is a Goal?
A goal is a point toward which effort or movement is directed. The
objective point that one is striving
to reach.SPEND BESDP GRANT MONEY TO
DELIVER BETTER EDUCATION SERVICES.
What is a SMART Goal?
SPECIFIC
•Well defined
• It is clear to anyone that has a basic knowledge of the project
S-M-A-R-T GOAL
MEASURABLE Have some means to be able to know if the
goal is obtainable or how far away completion is.
SCALESCOPE
COMPLEXITYUSEFULNESS
What is a SMART Goal? AGREED UPON Have agreement
between the users and the project team on what goals should be, how will it be implemented and what is the time frame?
Some would have A to stand for Achievable/Attainable; refer to Actions needed; or Alignment to vision/mission; etc. in our multi-component/ multi-team context , ‘Agreement ‘ would seem even more crucial
What is a SMART Goal? REALISTICLooking at the
resources, knowledge, and time available can the goal be accomplished?
Have some means to be able to know if the goal is obtainable or how far away completion is.
What is a SMART Goal? TIME BOUND
How much time is needed to accomplish the goal
Having too much time can affect the project performance
What is a Project ? • Objective • Activities Outputs ⇒• Duration • Budget( Input)• Resources (Input)
An undertaking for the purpose of achieving established objectives, within a given budget and time period.
Plan
DoSee
Do See
Plan
See
Plan
Do
We are in this stage.
Working together
PREPARING THE PLANS
1.
GUIDE QUESTIONS FOR Ius1. WHAT ARE THE ACTIVITIES THAT I NEED TO DO?2. WHAT ARE MY DELIVERABLES PER THE BESDP RRP?3. WHO IS MY CLIENT/BENEFICIARY?4. HOW MUCH MONEY DO I HAVE?5. WHAT ARE MY OTHER RESOURCES?6. HOW DO I DELIVER?7. WHEN DO I DELIVER? WHAT IS MY TIMETABLE?
COMPONENT 1 BESDP Budget Programmed for 2010
Preparatory Activities/Next Steps
Facilities Development
3,300,000 3,300,000 Advertised. Contractors to build schools and classrooms next year.
Scholarship 655,200 163,800 Baseline study done. Payment of monthly stipends
Education Development Grant
144,800 24,000 Implementation workshops to be conducted, screen and approve school grants, payment of school grants
Impact Evaluation Study
200,000 100,000 Procurement of external consultants
TARGET COMPLIANCE DATE• November 2009
STATUS: ALREADY FULFILLED AS OF OCTOBER 2009.
SUPPORTING EVIDENCE• Copy of the Ministry decree
approving the revised curricula for LSE (Years 6-9).
COMPONENT 2 BESDP Budget Programmed for 2010
Preparatory Activities/Next Steps
Equipment/ materials for LSE in 28 LSE schools and 109 other schools
897,000 897,000 PMU to list all the materials in coordination with RIES
Complete TBs and TGs for LSE
$599,000 Remaining balance to be provided by RIES
Complete camera-ready manuscripts for printing
Revised curriculum for USE
35,000 (indicative) 35,000 To be done next year
Support national Assessment of Student Learning Outcomes
20,000 (indicative) 20,000 To be done late next year or early 2011
T2.8: MOE SHALL HAVE DEVELOPED A REVISED UPPER SECONDARY CURRICULUM (YEARS 10-12)
ACTION: RIES WILL SUBMIT THE DRAFT USE CURRICULUM TO THE VICE MINISTER
COMPONENT 2 BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
Printing of TBs and TGs (675,000 TBs and 73,000 TGs for existing; 354,000 TBs and 23,000 TGs for new)
1,124,000 1,124,000 To be done by PMU
Teacher Recruitment and deployment framework and action plan
185,153 To be prepared by DOP
Teacher TrainingExisting (5,240 teachers in 139 districts)New (5,373 teachers in 50 project districts)
25 days of training for 44 replacement secondary Pas
2 annual review workshops for 222 secondary PAs
1,200,000 1,200,000 Prepare teacher training module, prepare delivery mechanisms, identify teachers, prepare budget and implementation schedule
• COMPLIANCE DATE: NOVEMBER 2009• STATUS: 1) CACIM APPROVED THE USE
CURRICULUM FRAMEWORK; 2) BASED ON THIS, A DRAFT USE CURRICULUM HAS BEEN PREPARED AND COMPLETED
• NEXT STEPS: 1) RIES SUBMITS THE DRAFT USE CURRICULUM TO THE VICE MINISTER; 2) PMU SENDS A COPY OF THE SUBMITTED DOCUMENT TO THE ADB.
COMPONENT 2 BESDP Budget Programmed for 2010
Preparatory Activities/Next Steps
Provision of materials, equipment and assistance to TEIs to support LSE curriculum
235,000 235,000 Must be done by PMU. Prepare list, procure and deliver
Prepare private education strategy
45,000 22,000 Finalize strategy paper, conduct 2 more workshops, prepare the guidelines for private sector participation
POLICY CONDITION T2.9• Develop, produce and
distribute to lower secondary schools new textbooks and teacher guides designed to implement the new lower secondary curriculum.
POLICY ACTION• MOE shall have approved
the use of new LSE textbooks and teachers guides.
COMPONENT 3 BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
Revise MOE annual yearbook and EMIS
Train all PES and DEB statisticians in data processing and analysis
Train all school heads in EMIS
150,000 150,0000
Annual and medium-term LSE planning and budgeting (3 provinces)
Strengthen capacity for improved planning, budgeting, management and delivery of education
150,000 150,000
TARGET COMPLIANCE DATE• November 2009
Status: Ongoing workshops to develop textbooks and teachers guides
Next Steps: 1) RIES submits the draft manuscripts to the VM; 2) VM signs the letter approving the use of new textbooks and teachers guides; 3) PMU provides a copy of VM letter to ADB with the list of final titles of the new TBs and TGs.
SUPPORTING EVIDENCE• Ministry decree approving
the use of new LSE textbooks and teachers guides per submitted camera-ready manuscripts.
COMPONENT 3 BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
Planning and budgeting process in PES aligned with school mapping approach, teacher allocation and deployment process and ODA planned interventionsImprove accounting, reporting and monitoring of expenditure
Improve outcome –oriented budget format and process
POLICY CONDITION T2.10 Strengthen the sector EMIS,
build capacity at all levels and improve monitoring and planning for sector development.
POLICY ACTION• MOE shall have issued
guidelines for standardizing data collection, data processing and analysis.
COMPONENT 3 BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
More informed decision making process regarding the MOE budget negotiations with the MOF (MTEF)Improve format and modify budget by level/type of education and function available in MOE and all PESsPilot outcome oriented budget process, aligned with plan and in line with national policies, in at least 3 PESs.
TARGET COMPLIANCE DATENovember 2009
STATUS: DRAFT GUIDELINES COMPLETED AND BEING REVIEWED BY ESITC
NEXT STEPS: 1) the guidelines is submitted for signing of the VM; 2) VM signs the decree; 3) PMU gets a copy and sends to ADB.
SUPPORTING EVIDENCE• A decree issuing the
guidelines for standardizing data collection, data processing and analysis.
COMPONENT 3 BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
Align regular standardized accounts of expenses with modified and improved budget format to permanently monitor all education expenditureLink education MTEF with Government’s MTEF, based on medium sector development targets and development assistance expected flows by level of education and functionAlign planning and budgeting process in PESs based on the school mapping approach, teacher allocation and deployment process, and development assistance planned interventions
POLICY CONDITION T2.11 Improve budget format and
process
POLICY ACTION• MOE shall have piloted the
new Financial Management System, which incorporates budget preparation and submission at provincial level, in three agreed BESDP target provinces.
COMPONENT 3ASSET MANAGEMENT
BESDP Budget in US$
Programmed for 2010 (in US$)
Preparatory Activities/Next Steps
Improved assessment and monitoring of MOE physical assets
Conduct full inventory of MOE physical assets, with ongoing monitoring
Make central storage of assets available in an upgraded, well-equipped warehouse
Target for 2010 $8,141,000
Ongoing and already budgeted activities $784,000
Completed Activities $176,000
Procurement (done) $350,000
Contract Awards $1,600,000
Grand Total $11,051,000
BESDP Budget $12,660,000
Balance $1,610,000
PLAN AND BUDGET FORMAT TO BE PRESENTED BY PMU
KOB CHAI DEU