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Corporations Act 2001A Public Company Limited by GuaranteeConstitution

ActionAid Australia AGN 001 251 930

2 Action Aid Australia Constitution

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Vacation of Office 14

11 President and Vice-President 14

12 Directors' Remuneration :..14

Payment for Expenses .14

12 Proceedings of Directors 14

Convening of Directors' Meetings..■: 14

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President of meetings 15

President's Vote at Directors Meetings 15

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14 Chief Executive Officer.. 17

15 Secretary 17

lfi By-laws '. .1712 Seals and Execution of Documents 18

IS Surplus Assets on Winding Up or Dissolution 18

IS Indemnity 18

Costs and Expenses 18

Liabilities to Third Parties 18

Insurance Premiums 19

20. Accounts. Audit and Records 19

Accounts ; : ; 19

Audit. .....'. 19

Rights of Inspection 19

21 Notices 19Persons Authorised to Give Notices 19

Method and Time of Giving Notices 19

Addresses for Giving Notices to Members and to the Company 20

Proof of Giving Notices 20

Persons Entitled to Notice of Meeting .,; 20

22 Interpretation ; 20

References to law and the Constitution 20

Replaceable rules 20

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23 Definitions 22

ActionAid Australia Constitution

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1 Nature of the Company Z z

1.1 The Company is a public company limited by guarantee. .-'"'• 7 . ' 'IZ;;!-

1.2 The liability of the Members is limited. Every Member undertakes to contribute $50.00 to the assets'of t the Company if it is wound up while they are a Member, or within one year afterwards.'

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•*2' Objects?.1: ?l7'?: ' ''. .

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,f ,_ 2.1 ,The objects of the Company are: \ 'f—if vz7tyzZ.77. Z=.\ -• y J,7 4z, ■> 7Z7^rK7 ZZ (a) )7 j to Value the human rights of all people and contribute towards )jwardsa more just,

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(d) % to undertake any humanitarian assistance activities, including work with refugees/and development • ■rfypyyf.fr:-.' assistance activities approved by the Board; %'.-' 'z'ZZZ'-ZZ: j*ZM7y? Zt7-'7<. ]ff,:f:,'ff y'^fV-'fffi fff;?f?j:y -7

(e) to raise money to further the aims of the Company arid to secure sufficient funds for the objects of 7 -f ff the Company; " "rrf

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(f) to receive any funds and to distribute these funds in a manner that best attains the objects of the Company; and

(g) to do all such things as are incidental or conducive to the operation of the Company and otherwisefor the attainment of all or any of the objects of the Company. 7 ? ! : 7J

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3 Membership'*.-vi *' -Z.7 ? •-' 77"7Z:7 vZ'?-7 i-7? '.". iz7z77J7'5Z<i7? ':»,-. «7!Z5-77-17-7,

ffVffflf'-: Admission of Members -: .:,:":•-•.■' ff;—' ff'—rfrf 777??7JZZ:;!/:' '7*77? ■;:■■- f ':'■—.. '7'S7ft 7ZI77 '7?7? J7?lZ3.lZThe Membership ofthe Company: ?7? '"''"'.l; »',::* "f ■ yf-'f'fff^''yf 7- ;'fz7,Z*7: '7?" r f—M^iyyyy'ffff

7:ZS7r;Z?(a): 7 shall be unlimited in number;

' (b) '■.,', shall comprise only ordinary Members; and *•••-'•■.- • '..•■ r '■> '.-. •■■ >■■><•■■■■■■ • - ff fy; (c) 7 subject to clause 4.2, may include such categories of ordinary Membership as the Members in

. ; Z ..y> Assembly may determine by ordinary resolution at a general meeting.

(id) : ;Z subject to clause 4.2, the Board, or the Members meeting in Assembly may confer Honorary Life v7. Membership by ordinary resolution, and ' f- ff'■]'•' " -^ t,

(e) Shall not be employees of the Company. .

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..,,.,..'.'■ .;..-"3.2 The following provisions apply to applications for admission as an ordinary Member:

(a) membership is open to persons, companies and organisations, supportive of the objects of the Company and approved by the Board, or its duly authorised delegate, for admission to 'f,f. 7; membership under and in accordance with this Constitution;

,(b) the application must be made by completing and signing the form approved for the purpose by the

actionaid.org.au 5

Board, and lodging it with the Secretary; and

(c) upon lodging the application, the applicant must pay the relevant entrance fee (see clause 4).

3.3 In respect of each application for membership duly made in accordance with this Constitution:

(a) the Board, or its duly authorised delegate, shall promptly after it is received from the applicant,

consider whether to accept or reject the application;

(b) the Board has the sole and absolute discretion to accept or reject the application for membership;

(c) if the application is accepted by the Board or its duly authorised delegate, the applicant shall be

admitted forthwith as a Member, and their details entered in the Register of Members and the

applicant notified accordingly;

(d) the Board does not have to give reasons for rejecting an application; and

(e) if the application is rejected, all amounts paid by the applicant on account of the application shall

. be refunded in full.

Ongoing Member Obligations and Rights

3.4 The Members of the Company agree to be bound by the provisions of this Constitution.

3.5 For so long as a Member abides by the provisions of this Constitution, the Member shall enjoy the rights

and privileges of membership under this Constitution and the Act, including the rights to receive notices

- of, and to attend and be heard at, and to vote (subject to the other provisions of this Constitution and

relevant by-laws promulgated by the Board) at any general meeting of the Members in Assembly.

Register of Members

3.6 A Register of the Members must be kept in accordance with the Act.

3.7 Each Member is responsible to notify the Secretary in writing of any change in that Member's

name, address, email address, telephone or facsimile number within 1 month after the change.

4 Membership fee4.1 Subject to clauses 4.2 and 4.3 the:

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(a) entrance fee, payable upon admission to any category of Membership; and

(b) annual subscription, payable upon renewal of Membership in any category of Membership,

is the amount determined by the Board from time to time.

4.2 The Board may determine differential entrance and annual subscription fees for:

(a) any different categories of ordinary Membership which may be created as contemplated by clause

3.1(c); and

(b) individuals and Corporate Members.

4.3 The Board may vary the nature and frequency of Membership fees payable;


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5 Resignation, Removal and Cessation of Membership^?7]^y(ff^0yiy—if '.'''['. i

iff'. . -Resignation" •? ■''".•..' ' , '.,•-,' . -; -—i\f]yyMyfyyyyy}yyyyyyfyy:f...:'f.5.1 A Member

may resign from membership of the Company by giving written notice to the

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y-y :<ff::>. and:7,?7, ?Z7-7,: ff:.:- ,z , •••''-' ,'■''' 'f ■«><.* ^''WW Zî: ' Z r, (a) the resignation shall take effect from the date of receipt of the notice of resignation or such later |f> - f.

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?,7: Z - 77 7(b) the Member's liability for any fees, subscriptions or other moneys in arrears at the datedf such ^ tZ ?Z'7 f''*"'' ' =• resignation shallcontinue until discharged by payment. ?,,.,< ,| T^ Z^'.Z?,/.; t! :-V- 7;7

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(b) .

the Member has been invited in the written notice to provide to the Board any written 7; z 7 5 7 representations which the Member wishes to be put to the meeting of the Members in Assembly; Z

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(c) the Board has included a copy of the Member's representations in the notice calling the meeting of, "f.yyy fff the Members in Assembly (unless they, were not provided by the Member in sufficient time);., -, v?|l| Z ZZ iffj, :z

"''-■■'-.--' '. ': ^-V'W"^^^ <V ̂ ^^^ ; (d) ; if copies of the representations have not been included in the notices of meeting, for any reason,?';; 7 ? j ? ?:'Zt17

the Member may require the representations to be read out at the meeting; and 7?Z 77 '.y??Z7?/.; Zi|?//zZ.v?;;

(e) whether or not representations have been circulated or read, the Member must be given a'Z'-'f A? 7 7'ZZ '777■•rf • ' : reasonable and fair opportunity to address the meetingZ{77z7ZZ.*77?r''!7 "' '?■■ ' /- ','•<■ *"'"' '^KSzA?'-!''Other Cessation of Membership ' •--.v-•**■■•-• y ---'"77 -7;"''' "-'* *•".

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„z •■,5.3 A Member also ceases to be a Member, in the case of bodies corporate:

7 1(a) ?upon the dissolution of the Member; or

7 Zi'7v (b)','-" upon the winding-up of the Member.; ,

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fy":, 6 No Profits for MembereZf^z:?? 'Z?*?; <y-y yrfy.ff.—yyyf r— > ■•?. v.

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. . ,. „,? 6.1 Subject to clause 6.2, all of the assets and income of the Company, shall be applied solely in the ?.;i |?Zz 7 } 7 '7 furtherance of the objects of the Company and no portion shall be distributed directly or indirec^.to'^Z'Zi/i'A-.''' •- "-- any MemberZzzr z —:-■* <>::.,':■■-•> :<:.'>•:'■ 7z z^:-. iw7,'!{'—*.—■:-.• i.,. ;-""■', y-^-Z-z-'yT/ZAZîfe'sîO^Zv^Z''

Payments for Services }'■"— '■'?.'--' ,'*;*,7' v' *"{■<■:—f^y^'. v.y::f •'-'■'ff—;fffff\fyy^yfft$y '' ::'■• ■--.- ..-'■■ i ipy ■ -' .- ■• • ''fy'y "-''.:' v.-: :■•-' -—■).■ >-; ; '.- y, '-• ■yr—i;A^-^''-y'fff^^;f---:—-

6.2 Nothing in clause 6.1 prevents the payment, in good faith, of, an amount, calculated on arms length jZ.zterms, in respect of: ■-"•'■ •:"..: , f, '"""-ZZ *■'???:: "-''-„', ;"'' ? '■". ".'-" '■ Z7JZ7Z7,ZZ7Z ZZ Z .7-'

(a) remuneration payable to an employee of the Company, who is also a Member's Rep'reserrtativelfZ?-^fff '—ff:" under clause 9, for services actually rendered to the Company; or "/"}'■ "\ ? fj[~yfffyyyyf'fff',f:

(b) goods or services actually supplied to the Company by a Member in the ordinary and usual course' ; ■•■ ■-.

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of the Member's business.

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7 Members in Assembly (general meetings of Members)Nature of the Members in Assembly

7.1 References in this Constitution to the Members in Assembly shall, for the purposes of the Act, be a "

reference to a General Meeting of the Members.

Convening of Meetings of Members in Assembly

7.2 The Secretary must comply with a request to convene a general meeting of the Members in Assembly

on:

(a) the request of the President or any 2 Directors of the Company; or

(b) a requisition signed by not less than 5% of the Members entitled to vote at a general meeting of the

Members in Assembly at the relevant time, provided that such requisition clearly states the nature

of the business to be transacted and the reasons why a special meeting is required.

Notice of Meetings of Members in Assembly

7.3 Notice convening a general meeting of the Members in Assembly:

(a) may be given by any form of communication permitted by the Act;

(b) must be given at least 21 days prior to the date of the meeting;

(c) must specify the place, the day and the hour of meeting, the general nature of the business to be

transacted and any other matters as are required by the Act; and

(d) in the case of an AGM, must include at least the following items of business:

(i) receipt and adoption of the statement of accounts and balance sheet;

(ii) election of the auditor or auditors and the fixing of the auditor's

remuneration; and .

(iii) election of Directors.

7.4 The accidental omission to give notice of any Meeting of Members in Assembly to, or the non receipt of a notice by, a person entitled to receive notice does not invalidate a resolution passed at the Assembly.

Quorum at Meetings of Members in Assembly

7.5 A quorum for the purposes of a general meeting of Members in Assembly shall be at least 5 Members, whether present personally or by proxy.

7.6 If a quorum is not present within half an hour from the time appointed for. the meeting or a longer period allowed by the President: '

(a) ■

if the meeting was convened by or on the requisition of Members, it must be dissolved; or

(b) in any other case it must stand adjourned to the time and place advised by the President or that subsequently determined by the Board and notified to the Members by at least 7 days' notice given

in the same manner as that of the original meeting.

7.7 If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the meeting, the meeting must be dissolved.


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7.13 All resolutions put to the vote of a general meeting of Members in Assembly must be decided oh a show "7,

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7.18 On a poll each Member, including life members, present in person or by proxy, and who is not more than

1 month in arrears in respect of any fees due by that Member, has one vote.

7.19 If a poll is duly demanded, it must be taken in the manner and, except as to the election of a President

or on a question of adjournment, either at once or after an interval or adjournment or otherwise as the

President directs. The result of the poll is the resolution of the meeting at which the poll is demanded.

7.20 A poll demanded on the election of a President or on a question of adjournment must be taken

immediately.

7.21 The President, in his/her discretion may expel any Member or Director from a general meeting of the

Members in Assembly if the President reasonably considers that the Member or Director's conduct is

inappropriate behaviour.

8 ProxiesProxies

8.1 At meetings of Members in Assembly, each Member may attend and, vote in person or by proxy.

8.2 A person attending as a proxy shall be deemed to have all the powers of the relevant Member, except

where expressly stated to the contrary in this Constitution or the Act, or in the proxy.

Appointment of Proxies

8.3 A Member may appoint another person as their proxy.to attend and vote in his/her place at a meeting

of Members in Assembly.

8.4 The proxy must be appointed in writing, in the form required by the Board, and signed by the Member

appointing the proxy.

8.5 If the document appointing a proxy specifies the manner in which the proxy is to vote in respect of a particular resolution, the proxy is not entitled to vote on the resolution otherwise than in the manner specified in the document.

Verification of Proxies

, 8.6 Notwithstanding any other provision, a proxy shall be deemed to be invalid unless the following provisions

are fulfilled:

(a) each Member appointing a proxy must send or deliver to the Company's registered office, for receipt no later than 2 business days before the time for holding the meeting or adjourned meeting

at which the proxy proposes to vote, the following:

(i) the document appointing the proxy; and

(ii) if the appointment is signed by the Member's attorney, the authority under

which the appointment was signed or a certified copy of that authority.

(b) the required documents must be either sent or delivered to the Company's office address, fax number or electronic address, and marked to the attention of the relevant person, as specified for that purpose in the notice convening the meeting.

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7 ; 10 Board of. Directors as governing body

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Z?, z 10. i The governance of the Company shall be the responsibility of the Board duly elected and appointed!1 Hf-iMfk y.

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Eligibility for Election as a Director

10.5 A person is only eligible for election (or re-election) or appointment (or re-appointment) as a Director if

the person:

(a) is a Member;

(b)' is not an employee of the Company or of any related entity employing staff of the Company; and

(c) has not then already served the maximum number of consecutive terms of office (see clause 10.7),

unless a period of at least 12 months has passed since expiry of that person's last term of office as

a Director.

Rotational Terms of Office of Directors

10.6 There shall be a rotational system of 3-year terms of office for each Director (including the President and

Vice-President) so that each Director shall serve for a period of approximately 3 years from election or.

• appointment, upon expiry of which term they must retire from office but shall be eligible for re-election

provided that they are not then disqualified by law or by this Constitution from being re-elected.

Maximum Number of Consecutive Terms of Office for Directors, President and Vice-President

10.7 Subject to clause 10.11, the maximum number of consecutive 3-year terms of office which a person

may serve as a Director (Maximum Number of Consecutive Terms of Office) is:

(a) 3 in the case of a person elected as a Director;

(b) 3 in the case of a person elected as Vice-President provided that, for the avoidance of doubt, a .

person may serve a total of 3 consecutive terms as a Director, including up to 3 consecutive terms

as Vice-President; and

(c) 3 in the case of a person elected as President, provided that, for the avoidance of doubt, a person

may serve a total of 3 consecutive terms as a Director, including up to 3 consecutive terms as President.

Election of Directors

10.8 The election of the Elected Directors by Members to take effect at each AGM shall take place in the

following manner:

(a) a ballot of the Members shall, unless otherwise determined by the Board, be held at the AGM of

the Members in Assembly and if so, subject to this clause, the ballot shall be conducted on a first

past the post basis, in the manner determined from time to time by the Board;

(b) the Board shall notify the Members at least 2 months prior to the date of the relevant AGM of the

call for nominations for election as an Elected Director;

(c) all nominations for election as an Elected Director must be in writing and signed by at least 1 voting

Member and also signed by the nominee consenting to such nomination and shall be delivered to and lodged with the Secretary not less than 28 days prior to the date fixed for the holding of the relevant AGM; and

(d) .

only persons who are eligible for election or appointment as an Elected Director under thisConstitution may be nominated to stand for election.

10.9 The results of the election ballot shall be declared at, and take effect from the close of, the relevant AGM.


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Directors are not filled, nominations for such position or positions may be accepted from the floor, of A A,? ff the AGM and the election of such personsto the Board determined by resolution oftheMembers. AAA 7<|A 7.1A i

Filling Casual.Vacancies of Directors ' '. ■ ff ■ U'y;-f;fy<fl/y^y y/fyfmyyfyy—yî—y'?fyl^ ^0.^^ The Board may at any time appoint a person eligible to stand for election as a Director, to be a '■' A ff— 'f 9 'fff•" Director to fill a casual vacancy? ?'■- V;Z.'',%.^',r^'-':^

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% 1 A1 A yf-. (dK 7 For the purposes of determining when the Director has served the maximum number of terms of

%fyff/ 'y.,yftff ,-■ office under clause 10.7: '..'„..' .:■■'.. ..•-■..-,,..(i) the period between the Directors' appointment to fill a casual vacancy

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10.15 Without limiting any other provision, the office of a Director becomes vacant if required by the Act

or if the Director:

(a) becomes an insolvent under administration;

(b) ,

becomes of unsound mind or a person whose person or estate is liable to be dealt with in any way

under the law relating to mental health;.

(c) is absent without the consent of the Directors from the meetings of the Directors held during a continuous period of 6 months and the Board resolves that the office of that Director be vacated; or

(d) becomes prohibited from being a Director by reason of an order made under the Act.

11 President and Vice-President11.1 The President and the Vice-President shall be elected in accordance with clause 10.3.

11.2 The President shall, subject to the provisions of this Constitution and the Act, act as chairperson of

the Board and the Members in Assembly.

11.3 The Vice-President shall, subject to the provisions of this Constitution and the Act, act in place of the

President as chair of the Board on as needed basis.

12 Directors' RemunerationPayment for Expenses

12.1 Directors shall not be entitled to be paid sitting fees for their role as Directors.

12.2 Directors shall however be entitled, on an equitable basis, to be reimbursed all travelling, accommodation,

and other expenses properly incurred by them in attending and returning from meetings of the Board

or any of its committees or general meetings or otherwise in the execution of their duties as Directors

provided that such expenses have first been approved by the Board.

13 Proceedings of DirectorsConvening of Directors' Meetings

13.1 The Board shall meet not less than 4 times per year and otherwise as necessary to discharge their duties and functions.

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13.2 The President or any other 2 Directors may request the Secretary to convene a meeting of the Board at

any time and the Secretary must comply with such request.

13.3 Notice of each meeting of the Directors must be given to each Director at least:

(a) 14 days before a meeting; and

(b) in spite of (a) above, at least 24 hours before a meeting dealing with urgent business; or

(c) otherwise as determined by resolution of the Board, except in the case of a Director who is out of Australia or who has been given leave of absence from the Board.


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13.5A quorum for the "purposes of a meeting of the Board is a simple majority ofthe Board as.tlren7;ZAAAAAA&

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nominated for the Board meeting to start, the Directors who" are present and entitled to vote at the * ......„,." ' '..■•. - - >■ - 'a;7m'|?'7Z'|A*7?77Zfyfvf—ff—7--meeting shall select one of their number to chair the meeting. ^r?*''7r-,J7, * * *

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13.9ThePre^sident does not have a sôhd or castingVote at meetings of .A

' - Teleconference Meeting of the BoarcP ^ZÂ'Z?;^ f't-,-y.yyjy-f1.f<: *

„ ■ ' ■•••.' ••• :>:<,-:.'<,. ,*!*->rt*.,Zi77v!;7;Zi'7'>.7 ,,'t"<'J'.!»*»:7l»7<»<,;' ki/..'-

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13.10 ff. A meeting of Directors may be held by means of the contemporaneous linking together by,telephone, radio

or other form of instantaneous audio

or audio and visual communication of

a number

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of Directors constituting not less than the quorum required for the purpose of this Constitution jZIZsk:l?)A^|A?A;cZ ??z: , provided that the conditions set out in the next following clause are fulfilled. Cf \ f— 7 7 f—fff —y '., ff f

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fffff: '■"?<" ?' 'I? s«4 .instantaneous audio or audio and visual communication; 'fy—fyyff (b)Az notice of any such meeting shall be given in accordance wi

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i with clause 13.3;

???Z A* ff-. i "■ (c) '■'.>:'• each of the Directors taking part in the meeting shall be linked by telephone, radio or other form off:

■ ^fi &]{ ',. rZB ;' /— * i,'•"^y'sy-y «7 j, instantaneous audio or audio and visual communication and must throughout the meeting be able

'"if; fyf(yfiff—Cto hear each ofthe other Directors so taking part;.- »;.. :—si:'.-. —;%?. 7f ffyf Iff (d) A at the commencement of the meeting each Director must acknowledge hie

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ffffffffyf—ffy—^fm—'—■■■■'■ '(,};'•*!•% ?'-■----■■--— —fyff/yf: ,».quorum at all times during the meeting by telephone, radio or other form of instantaneous audio or "■ '$fyy$y, -'";'f;'f 'audio and visual communicatiohTihless they have' previously obtained the "express consent of thefMyfiff f"

■ President of the meeting to leave the meeting.-?'' '.A';'AA?:77<'':'77l; ff-\ "ff —— ff fffff fffK

13.13_•;'*-h minute of the proceedingsi'at a meeting held by telephone, radio or instantaneous "' and visual communication shall be'sufficient evidence of such proceedings "and of the bbservahce of all

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13.14 ZA meeting by electronic communicatioris shall not be invalidated by a! voluntary orînvoluntary disconnection of a participant provided that there shall remain or be reconnected sufficient Directorsable to communicate with each other as constitutes a quorum.

actfonaid.org.au 15

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Committees

13.15 The Board shall appoint a Finance and Audit Committee and may from time to time appoint such

other Committees:

(a) consisting of such Directors and/or such other persons as the Board thinks fit;

(b) to assist the Board for such purposes, in such manner and on such terms as the Board may determine; '

.

(c) to which the Board subject to its responsibilities under this Constitution and the Act may delegate

any of the powers of the Board, except this power to delegate;

(d) which must conform to the directions of the Board; and

(e) which otherwise must conduct their meetings and proceedings in accordance with the provisions

of this Constitution, as far as practicable, as if they were meetings and proceedings of the Board.

Minutes

13.16 The Board must cause minutes of all proceedings of meetings of Members in Assembly, of the

Board and of Committees formed by the Board to be entered within one month after the relevant meeting

is held, in books kept for the purpose but subject to confirmation at the next relevant meeting.

13.17 The Board must cause all minutes, except resolutions in writing treated as determinations of the

Board, to be signed by the chair of the meeting at which the proceedings took place or by the chair of

the next succeeding meeting.

Resolution in Writing

13.18 A resolution in writing signed by all Directors, excluding Directors who have been given leave

of absence, is to be treated as a determination of the Board passed at a meeting of the Board duly

convened and held.

13.19 A resolution in writing may consist of several documents in like form, each signed by one or

more Directors and if so signed it takes effect on the latest date on which a Director signs one of the

documents.

13.20 In relation to a resolution in writing:

(a) a document generated by electronic means which purports to be a facsimile of a resolution of

Directors is to be treated as a resolution in writing; and

(b) a document bearing a facsimile of a signature is to be treated as signed.

Conflict of Interest

13.21 The Board shall, agree from time to time in writing on its policy for the regulation of conflicts

of interest, which shall include a requirement that Directors only be engaged to provide goods or services to or on behalf of the Company if:

(a) .

that Director is for bona fide reasons considered by the Board, is agreed to be the most suitable

person to provide such goods or services;

(b) bona fide attempts have been made to identify others who provide similar goods or services and

to compare rates and service levels of such others compared with the Director's rates and service

levels;

(c) the goods or services are provided on arms-length terms;


7- (d) the provision of the goods and services is disclosed clearly and expressly to the Members in the 5

ff Annual Report of the Company; and A A

ff ' (e) the Board agrees by ordinary resolution (excluding the interested Director) toirjA .•■•,--..;. goods or services by the Director, ^z 7 z ., z ;. f/y—fffffff- Validity of Acts of Directors ?' '' ■_ 'f— 7,7.'-''-A|A ''-fff

13.22 / All acts done by a

meeting of the Board or

of a

Committee appointed by the Board or

by a person

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fff/f ff: acting as a Director are valid even if it is later discovered that there is a defect in the appointment of a ZZffff,«yf, person to be a Director or a Member of the Committee or that he/she or any of them were disqualified Z'A

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14.2 The Board may, upon terms and conditions and with any restrictions it sees fit, confer on the Chief ff% "f fffff: Executive Officer any of the powers that the Board can exercise including if the Board so decides the f ff 177 ffffi-office of Secretary. C ff yi—ff-fff'—'-iyffff ff ff'ff'fffff ■'-f-f'ffp ; ■■'/——'—-/—

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- 14.3 The Board may at any time revoke or vary an appointment of; or any of the powers conferred on, the

7 Chief Executive Officer. .•-.,;,*•" 14.4 If the Chief Executive Officer becomes incapable of acting in that capacity the Directors may appoint7 any other person to act temporarily as Chief Executive Officer until such time as the position can be • ' 7 7ZZ '' • . permanently filled. z "'/'.-• A." "*'"'"'. "■'"' '

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15.1 The Directors may:.-zA.ZAAz.: ;?Z;K'?;;ZA'>

(a) ; appoint, and terminate the appointment of a Secretary to the Company notwithstanding Clause

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(b); : determine their terms and conditions of appointment. : Z : ,,. ? Z ff- f-.ff fyft/'f—h—f15.2 The Secretary shall be responsible to carry out all acts and deeds required by this Constitution, the Act JAZZ A?

??/ : or by law to be carriedout by the Secretary of the Company. rZ'*7ff'. ff'ff "f'fffffff' "fff

16]By-laws ■ ''''.[[f".'-' A'-'' 'C16.1 The Board may, by resolution of the Board, make or adopt by-laws,with respect to any matter or ZJ circumstances for the purposes of giving effect to any provision of this Constitution or generally for the *' purposes of carrying out the objects of the Company, which by-laws shall be binding on the Members,

provided that to the extent of any inconsistency, this Constitution shall prevail over all such by-laws.

actionaid.org.au' 17

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17 Seals and Execution of Documents17.1 If the Company has one, the Board must provide for the safe custody of the Company Seal.

17.2 The Company may execute a document by affixing the Seal to the document where the fixing of the

Seal is attested by:

(a) two Directors;

(b) .

a Director and the Secretary; or

(c) a Director and some other person appointed by the Directors for the purpose.

17.3 The Company may execute a document without the use of a seal if the document is signed by:

(a) two Directors; or

(b) a Director and Secretary.

18 Surplus Assets on Winding Up or Dissolution18.1 Upon the winding up or dissolution of the Company, any remaining property after satisfaction of all debts

and liabilities, will not be paid to or distributed among the Members, but will be given or transferred to

some other institution or organisations which:

(a) has objects similar to the objects of the Company; and

(b) whose constituent documents prohibit the distribution of its income and property among its

Members on terms substantially to the effect of clause 6.1,

as determined by the Members at or before the time of winding up or dissolution of the

Company.

19 IndemnityCosts and Expenses

19.1 Every officer and past officer of the Company is indemnified by the Company against a liability for costs and expenses incurred by that person as an officer:

(a) in. defending any proceedings, whether civil or criminal, in which judgement is given in favour of the

person or in which the person is acquitted; or

(b) in connection with any application in relation to those proceedings in which the Court grants relief

to the person under the Act.

Liabilities to Third Parties

19.2 Every officer and past officer of the Company is indemnified against a liability incurred by that person

as an officer to a person other than the Company or a related body corporate, except a liability which

arises from conduct that involves a lack of good faith.


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, ,;,1,,,,,,l> ......19.3 The Company may pay the premium on a contract insuring a person who is or has been an officer, of ZZ?|,,

, the Company against:,,,;,,

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; 20.1 The Board must cause proper accounting and other records to be kept in accordance with the Act and 7 7* A?77 must comply with the requirements of the Act in respect of reporting and the provision of accounts to -

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Rights of Inspection '{);; -7Z:A T-A'' t-':r.:r;; 7';;.-ii} jvt- A'^'-'';;*'v-:^? '-'i>':?v,1*'-^1* ^"r !^? "^''^.^9^'^%.-^*'"'f-Af ";(*':t'A>-:((-v>/ 2 j'

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20.4 Subject to the Act, the Board shall determine whether "and to what extent,; and at what times and r

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! places and under what conditions, the accounting records and other documents of the Company or ':

any of them are open to the inspection of Members other than Directors,'and a Member other than a Director does not have the right to inspect any document of the Company except as provided by law

or authorised by resolution of the Board. ■'.■" ''""? • '

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Persons Authorised to Give Notices.

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. - '"H17 */}P-'J\'—/'*• f—;iZ—f—f—i', fj ff;f•; •."delivering it to the street address of the addressee and shall be taken to have been received at the—fyf

time of delivery; 7 ;

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(b) sending it by prepaid ordinary post (airmail if outside Australia) to a street or postal address of the Z f IA A

addressee and shall be taken to have been received on the next business day (or 5th business clayf—f f.",

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(c) sending it by facsimile or e-mail to the facsimile number or e-mail address of the addressee and

shall be taken to have been received when the transmission is complete; or

(d) sending it by means of any other technology which the Members in general meeting agree to be

permissible for the purpose of giving notices.

Addresses for Giving Notices to Members and to the Company

21.4 For the purposes of clause 21.3: '

(a) the address, facsimile, email or other contact details of a Member are the last details formally

notified by the Member to the Company with a request that they be recorded in the Register or the

other records of the Company.

(b) the street and postal address of the Company is the registered office ofthe Company and the

facsimile, e-mail or other contact details are as the Company may specify from time to time by

written notice to the Members as the contact details for the Company.

Proof of Giving Notices

21.5 The sending of a notice by facsimile or e-mail and the time of completion of transmission may be proved

conclusively by production of:

(a) a transmission report by the facsimile machine from which the notice was transmitted which

indicates that a facsimile of the notice was sent in its entirety to the facsimile number of the

addressee; or

(b) a print out of an acknowledgement of receipt of the e-mail.

Persons Entitled to Notice of Meeting

21.6 Notice of every meeting of Members in Assembly must be given by a method authorised by this

Constitution to every Member, Director and the auditor for the time being of the Company, if any. No

other person is entitled to receive notices of meetings of Members in Assembly.

22 InterpretationReferences to law and the Constitution

22.1 A reference to:

(a) any legislation includes any regulation or instrument made under it and where amended, re-enacted

or replaced means that amended, re-enacted or replacement legislation; or

(b) this Constitution, where amended, means this Constitution as so amended.

Replaceable rules

22.2 Each of the provisions of the Act which would but for this clause apply to the Company as a replaceable rule within the meaning of the Act are displaced and do not apply to the Company.

Presumptions of interpretation

22.3 Unless the context otherwise requires a word which denotes:

(a) the singular denotes the plural and vice versa;

(b) any gender denotes the other gender; and

(c) a person denotes an individual and a body corporate.


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',:■'■ . .'- . . • ' ■—' , ,'',>■'W'->{/x;,*';st tvziW'v'£'(->i ,'^^^22.10 A reference to a business day means a day during which banks are open for general bankingz?ih — f f-ff ■f. ,,::-.. business in the State'^Territory in which the Office is'sfa^

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23 Definitions23.1 In this Constitution, except where the context requires otherwise:

Act means the Corporations Act 2001.

AGM means an annual general meeting of the Members of the Company meeting as Members in Assembly and, where the content requires, means the specific annual general meeting in the context.

Assembly or Members in Assembly means a general meeting of the Members convened in accordance with this Constitution and the Act.

Board means the board of Directors of the Company unless the context demands othenvise.

President means the President of the Board, elected from time to time in accordance with this Constitution.

Company, means ActionAid Australia (ACN 001 251 930) or the organisation to which it may change its name by resolution in the future.

Corporate Member means a Member who is not a natural person.

Vice-President means the person elected to that position in accordance with this Constitution.

Director means a person elected or appointed in accordance with this Constitution to perform the duties of a director of the Company and, unless the context requires otherwise, includes the President and the Vice-President.

Maximum Number of Terms of Office has the meaning, in relation to a Director or the President, set out in clause 10.7/

Member means a person that, at the relevant time, is a properly admitted Member in accordance with this Constitution.

Register means the register of Members kept by the Company under the Corporations Act . 2001.

Representative means, in relation to a Member, the representative of the Member appointed under clause 9.

Seal means, if the Company has one, the common seal of the Company, if any.

Secretary means a person appointed to perform the duties of a secretary of the Company.


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