2 september 2015 ordinary meeting of council minutes confirmed · pdf file ·...

Ordinary Meeting of Council Minutes - Wednesday, 16 September 2015.

Page 8

ORD/4 CONFIRMATION OF MINUTES

ORD/4.1 Adopt Minutes Ordinary Meeting of Council 2 September 2015 To R.A. Musgrove, CHIEF EXECUTIVE OFFICER File No LG13.6.4 Date 3 September 2015 Authored by R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible General Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER

Summary/Purpose

The purpose of this Report is for Council to adopt the Minutes of the Ordinary Meeting of Council held on Wednesday, 2 September 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil

Officer's Recommendation

That this Report be received and that: 1. The Unconfirmed Minutes of the Ordinary Meeting of Council held on Wednesday, 2 September 2015,

copies of which have been circulated to Members, be taken as read and confirmed with the following amendment: PRESENT Officers Delete - "A.D. Ireland, CORPORATE & COMMUNITY SUPPORT GENERAL MANAGER"; Insert - "L. Sharpe, ACTING CORPORATE & COMMUNITY SUPPORT GENERAL MANAGER".

Justification Nil Link to Corporate Plan Nil


Page 9

CONFIDENTIAL MINUTE ITEMS ORD/4 CONFIRMATION OF MINUTES ORD/4.1 Adopt Minutes Ordinary Meeting of Council 2 September 2015

…(Cont’d)

COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. A.G. Brame That this Report be received and that: 1. The Unconfirmed Minutes of the Ordinary Meeting of Council held on Wednesday, 2 September 2015,

copies of which have been circulated to Members, be taken as read and confirmed with the following amendment: PRESENT Officers Delete - "A.D. Ireland, CORPORATE & COMMUNITY SUPPORT GENERAL MANAGER"; Insert - "L. Sharpe, ACTING CORPORATE & COMMUNITY SUPPORT GENERAL MANAGER".

CARRIED

Ordinary Meeting of Council Minutes

Held at Western Downs Regional Council's Dalby Corporate Office

On Wednesday, 2 September 2015

Commencing at 09:30 AM

R. A. MUSGROVE CHIEF EXECUTIVE OFFICER Thursday, 3 September 2015.

Ordinary Meeting of Council Minutes Wednesday, 2 September 2015. ORDER OF BUSINESS:

Item Precis File No Page

DECLARATION OF MEETING OPENING 7

PRESENT 7

ORD/1 OPENING PRAYER AND MINUTE SILENCE 7

ORD/2 APOLOGIES 7

ORD/3 CONGRATULATIONS 7

ORD/3.1 Congratulations Kerwick Dalby Delicious and DeLIGHTful Festival

AD6.6.2 7

ORD/4 CONFIRMATION OF MINUTES 8

ORD/4.1 Adopt Minutes Ordinary Meeting of Council 19 August 2015

LG13.6.4 8

ORD/5 BUSINESS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

9

ORD/6 PRESENTATION OF PETITIONS BY COUNCILLORS 9

ORD/7 PRESENTATION OF MAYORAL UPDATE 10

ORD/7.1 Executive Services Mayoral Report 29 July 2015 to 25 August 2015

LG 13.4.9; AD 6.6.2

10

CONFIDENTIAL MINUTE ITEMS 11

ORD.CONF.EXS/8.1 EXECUTIVE SERVICES CONFIDENTIAL REPORTS 12

ORD.CONF.CCS/8.2 CORPORATE AND COMMUNITY SUPPORT CONFIDENTIAL REPORTS

13

ORD.CONF.CCS/8.2.1 Corporate and Community Support Confidential Report Chinchilla Caravan Park

AD10.5.1 13

ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS

15

ORD.CONF.IS/8.3.1 Infrastructure Services Confidential Report Dalby Stayover at 18230 Warrego Highway Dalby Ausco

A984, AD6.6.2 &

LG7.6.1, Doc. No.

010&030.2007.180.001,

15

ORD.CONF.IS/8.3.2 Infrastructure Services Confidential Report Proposed Infrastructure Charges Resolution (No. 5) 2015

AD6.6.2 & LG18.3.7

17

ORD.CONF.IS/8.3.2.1 Councillor Strategy Session Review Infrastructure Charges

AD6.6.2 19



ORD.CONF.IS/8.3.3 Infrastructure Services Confidential Report The Bigambul People Native Title Claim QUD101/2009

LG5.2.11, AD6.6.2 &

LG18.3.7

20

MINUTE ITEMS FOR DECISION 22

ORD.EXS/9.1 EXECUTIVE SERVICES REPORTS 22

ORD.CCS/9.2 CORPORATE AND COMMUNITY SUPPORT REPORTS

22

ORD.IS/9.3 INFRASTRUCTURE SERVICES REPORTS 23

ORD.IS/9.3.1 (030.2015.237.001) Infrastructure Services Report Development Application for Material Change of Use for Accommodation Building (10 Accommodation Units) at Lots 5 and 14 on RP104020 24 26 Jerrard Street Wandoan The Planning Place

A50780, LG7.6.1 &

AD6.6.2, Doc. No.

030.2015.237.001

23

ORD.IS/9.3.2 (030.2015.294.001) Infrastructure Services Report Development Application Material Change Use to establish a Detached House at Lot 237 on AG3746 3982 Macalister-Bell Road Bell - Smith

A41493, LG7.6.1 &

AD6.6.2, Doc. No.

030.2015.294.001

26

ORD.IS/9.3.3 (050.2015.240.001) Infrastructure Services Report Development Application Request to Change Existing Approval Material Change of Use for Hotel (Extension to Existing Facility) at Lot 4 SP199343 57 Heeney Street Chinchilla Chinchilla RSL Sub Branch Inc

A10132, AD6.6.2 &

LG7.6.1, Doc. No.

050.2015.240.001

40

ORD.IS/9.3.4 (050.2015.333.001) Infrastructure Services Report Request to Change Existing Development Approval for a Material Change of Use for an Industrial Activity (Industry) at Lot 6 on SP190398 at 9 Malduf Street Chinchilla Murrays Coaches

A14115, AD6.6.2 &

LG7.6.1, Doc. No.

050.2015.333.001

46

MINUTE ITEMS FOR DISCUSSION 53


ORD.EXS/10.1.1 Executive Services Report Revised Internal Audit Council Policy

AD6.6.2, AD12.1.2

53

DEPUTATION 55

ORD.DEP/1.1 DEPUTATION 55

ORD.DEP/1.1.1 Deputation McGovern Legal Matter Update AD6.6.2 55

ORD.DEP/1.1.2 Deputation Dregmans Concerns of Business

AD6.6.2 55



MINUTE ITEMS FOR DISCUSSION 56


ORD.EXS/10.1.2 Executive Services Report Revised Audit Committee Council Policy

AD6.6.2, AD12.1.2

56


57

ORD.CCS/10.2.1 Corporate and Community Support Report 119th Annual Conference Local Government Association of Queensland held 19 - 21 October 2015 Empire Theatre Toowoomba

AD6.6.2 57

ORD.CCS/10.2.2 Corporate and Community Support Report Request Reconsider Decision Funding Local Events and Sponsorship Program Tara Futures Group Incorporated

AD6.6.2 59

ORD.CCS/10.2.3 Corporate and Community Support Report Regional Arts Development Fund

AD6.6.2 61

ORD.CCS/10.2.4 Corporate and Community Support Report Request in Principle Support Cross Council Collaboration The Pipeline Project

AD6.6.2 63

ORD.CCS/10.2.5 Corporate and Community Support Report Application Gazettal Show Holidays 2016

AD6.6.2 65


ORD.IS/10.3.1 Infrastructure Services Report Chinchilla Potable Water Treatment Plant Upgrade Building Our Regions Application

AD6.6.2 67

ORD.IS/10.3.2 Infrastructure Services Report Funding Agreement Australian Pacific Liquefied Natural Gas Western Downs Regional Council Anzac Park Miles Legacy Project

AD6.6.2 69

ORD.IS/10.3.3 Infrastructure Services Report Amendment to Register of Cost Recovery Fees and Commercial Charges 2015/2016 Dalby Civic Theatre and Ironbark Theatre Cinema

AD6.6.2 71

ORD.IS/10.3.4 Infrastructure Services Report Meandarra State School P and C Request For Camping Fee and Charges To Be Waived For School Centenary

AD6.6.2 73

MINUTE ITEMS FOR NOTING 75



75




ORD.IS/11.3.1 Infrastructure Services Utilities Monthly Report July 2015

AD6.6.2, LG32.7.3, LG29.7.3, LG10.6.1

76

ORD.IS/11.3.2 Infrastructure Services Monthly Report Built Environment July 2015

AD6.6.2, Doc. No. 2823276

77

NOTICES OF MOTION 78

ORD.NOM/12.1 CONSIDERATION OF NOTICES OF MOTION/BUSINESS

78

ORD.NOM/12.2 RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING

78

URGENT GENERAL BUSINESS 78

ORD.UGB/13.1 URGENT GENERAL BUSINESS 78

ORD.UGB/13.1.1 Councillor Strategy Session Fees and Charges Overnight Caravan Parks

AD6.6.2 78

ORD.UGB/13.1.2 Stayover in Chinchilla AD6.6.2 79

MEETING CLOSURE 80


Page 7

DECLARATION OF MEETING OPENING

The Chairperson declared the Meeting open at 09:30 AM.

PRESENT

Mayor Cr. R.C. Brown (Chairperson) Councillors Cr. A.G. Brame Cr. C.M. Hall Cr. R.B. Jamieson Cr. O.G. Moore Cr. G.M. Olm Cr. I.J. Rasmussen Cr. A.N. Smith Cr. C.T. Tillman Officers R. A. Musgrove, CHIEF EXECUTIVE OFFICER A. D. Ireland, CORPORATE & COMMUNITY SUPPORT GENERAL MANAGER G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER W. Cuskelly, MEETING SERVICES OFFICER

ORD/1 OPENING PRAYER AND MINUTE SILENCE

Pastor Bruce Cruickshank from the Dalby Gospel Chapel, delivered the opening prayer. This was followed by the observance of a minute silence.

ORD/2 APOLOGIES

Nil.

ORD/3 CONGRATULATIONS

ORD/3.1 Congratulations Kerwick Dalby Delicious and DeLIGHTful Festival

File No AD6.6.2

Summary/Purpose

Cr. A.N. Smith requested that congratulations be extended to Chloe Kerwick who received the Bronze Medal in the Junior 75+ kg category at the National Weightlifting Championships which were held on 28 - 30 August 2015 in Melbourne. Cr. C.T. Tillman requested that congratulations be extended to the organisers of the Dalby Delicious and DeLIGHTful Festival. The Festival was held on 22 and 23 August 2015.


Page 8

ORD/4 CONFIRMATION OF MINUTES

ORD/4.1 Adopt Minutes Ordinary Meeting of Council 19 August 2015 To R.A. Musgrove, CHIEF EXECUTIVE OFFICER File No LG13.6.4 Date 20 August 2015 Authored by R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible General Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER

Summary/Purpose

The purpose of this Report is for Council to adopt the Minutes of the Ordinary Meeting of Council held on Wednesday, 19 August 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. The Unconfirmed Minutes of the Ordinary Meeting of Council held on Wednesday, 19 August 2015,

copies of which have been circulated to Members, be taken as read and confirmed. Justification Nil Link to Corporate Plan Nil

COUNCIL RESOLUTION

MOVED by Cr. A.G. Brame and seconded by Cr. A.N. Smith That this Report be received and that: 1. The Unconfirmed Minutes of the Ordinary Meeting of Council held on Wednesday, 19 August 2015,

copies of which have been circulated to Members, be taken as read and confirmed.

CARRIED


Page 9

ORD/5 BUSINESS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

Nil.

ORD/6 PRESENTATION OF PETITIONS BY COUNCILLORS

Nil.


Page 10

ORD/7 PRESENTATION OF MAYORAL UPDATE

ORD/7.1 Executive Services Mayoral Report 29 July 2015 to 25 August 2015

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No LG 13.4.9; AD 6.6.2 Date 24 August 2015 Authored by J. Nothdurft, EXECUTIVE ASSISTANT TO CHIEF EXECUTIVE OFFICER

AND COUNCILLORS Responsible Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible General Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER

Summary/Purpose

The purpose of this Report is to provide Council with the significant meetings/forums/delegations attended by Councillor R.C. Brown during the period of 29 July 2015 to 25 August 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and noted. Justification Nil Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility.

COUNCIL RESOLUTION

MOVED by Cr. I.J. Rasmussen and seconded by Cr. G.M. Olm That this Report be received and noted.

CARRIED


Page 11

CONFIDENTIAL MINUTE ITEMS Section 275 of the Local Government Regulation 2012 in relation to Closed meetings provides:

(1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss-

(a) the appointment, dismissal or discipline of employees; or (b) industrial matters affecting employees; or (c) the local government's budget; or (d) rating concessions; or (e) contracts proposed to be made by it; or (f) starting or defending legal proceedings involving the local government; or (g) any action to be taken by the local government under the Planning Act, including deciding

applications made to it under that Act; or (h) other business for which a public discussion would be likely to prejudice the interests of the

local government or someone else, or enable a person to gain a financial advantage.

(2) A resolution that a meeting be closed must state the nature of the matters to be considered while the meeting is closed.

(3) A local government or committee must not make a resolution (other than a procedural resolution) in a

closed meeting. COUNCIL RESOLUTION - CLOSE MEETING MOVED by Cr. R.B. Jamieson and seconded by Cr. A.G. Brame That Council resolve to close the Meeting in accordance with Sections 275 (1) (e), (f), (g) and (h) of the Local Government Regulation 2012 at 09:41 AM to discuss the following Confidential Reports: 1. ORD.CONF.CCS/8.2.1 Corporate and Community Support Confidential Report Chinchilla Caravan

Park;

2. ORD.CONF.IS/8.3.1 Infrastructure Services Confidential Report Dalby Stayover at 18230 Warrego Highway Dalby Ausco;

3. ORD.CONF.IS/8.3.2 Infrastructure Services Confidential Report Proposed Infrastructure Charges Resolution (No. 5) 2015; and

4. ORD.CONF.IS/8.3.3 Infrastructure Services Confidential Report The Bigambul People Native Title Claim QUD101/2009.

CARRIED

COUNCIL RESOLUTION - REOPEN MEETING MOVED by Cr. R.B. Jamieson and seconded by Cr. A.N. Smith That Council resolve to reopen the Meeting at 09:58 AM.

CARRIED


Page 12

CONFIDENTIAL MINUTE ITEMS

ORD.CONF.EXS/8.1 EXECUTIVE SERVICES CONFIDENTIAL REPORTS

Nil.


Page 13


ORD.CONF.CCS/8.2 CORPORATE AND COMMUNITY SUPPORT CONFIDENTIAL REPORTS

ORD.CONF.CCS/8.2.1 Corporate and Community Support Confidential Report Chinchilla Caravan Park

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD10.5.1 Date 13 August 2015 Authored by P. Greet, FINANCIAL OPERATIONS AND INFORMATION

TECHNOLOGY MANAGER Responsible Manager P. Greet, FINANCIAL OPERATIONS AND INFORMATION

TECHNOLOGY MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to: a. Provide Council with the market valuation for the Chinchilla Caravan Park land;

b. Seek views on the future use of the site with reference to the Western Downs Tourism and Lifestyle

Marketing Strategy; and

c. Seek direction on the proposal by the current Lessee to purchase the Chinchilla Caravan Park. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That Council resolve to close its Meeting in accordance with Sections 275 (1) (e) and (f) of the Local Government Regulation 2012 (contracts proposed to be made by it) and (starting or defending legal proceedings involving the local government) to discuss a confidential matter. That this Report be received and that: 1. Council considers the options presented in this Report. Justification Nil


Page 14

CONFIDENTIAL MINUTE ITEMS ORD.CONF.CCS/8.2 CORPORATE AND COMMUNITY SUPPORT CONFIDENTIAL

REPORTS ORD.CONF.CCS/8.2.1 Corporate and Community Support Confidential Report

Chinchilla Caravan Park …(Cont’d) Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 4: Welcoming Communities The unique character and identity of the people and towns of the Western Downs will be promoted and celebrated both within our region and beyond. Strategic Theme 5: Innovation and Economic Success Through strategic investment, facilitation and advocacy Western Downs Regional Council will continue to build capacity for the sustainable growth of our prosperous region.

COUNCIL RESOLUTION

MOVED by Cr. I.J. Rasmussen and seconded by Cr. C.T. Tillman That this Report be received and noted and that a further Report be provided.

CARRIED


Page 15


ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS

ORD.CONF.IS/8.3.1 Infrastructure Services Confidential Report Dalby Stayover at 18230 Warrego Highway Dalby Ausco

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No A984, AD6.6.2 & LG7.6.1, Doc. No. 010&030.2007.180.001,

050.2010.25.001, 030.2011.738.001 & 050.2012.20.001 Date 20 August 2015 Authored by D. Sabiston, PLANNING MANAGER Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to provide Council with an update of the current status of the Dalby Stayover and local opposition to any further extensions being granted to the currency of that approval. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That Council resolve to close its Meeting in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 (other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage) to discuss a confidential matter. That this Report be received and noted. Justification Nil Link to Corporate Plan Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.


Page 16

CONFIDENTIAL MINUTE ITEMS ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS ORD.CONF.IS/8.3.1 Infrastructure Services Confidential Report Dalby Stayover at

18230 Warrego Highway Dalby Ausco …(Cont’d) COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. I.J. Rasmussen That this Report be received and noted.

CARRIED


Page 17

CONFIDENTIAL MINUTE ITEMS ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS

ORD.CONF.IS/8.3.2 Infrastructure Services Confidential Report Proposed Infrastructure Charges Resolution (No. 5) 2015

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 & LG18.3.7 Date 18 August 2015 Authored by D. McEvoy, DEVELOPMENT ENGINEER Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to provide Council with proposed Infrastructure Charges Resolution (No. 5) 2015 for consideration to replace Adopted Infrastructure Charges Resolution (No. 4) 2015 for new applications. The effect of this is to reduce charges applying to Caravan Park sites. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That Council resolve to close its Meeting in accordance with Section 275 (1) (g) of the Local Government Regulation 2012 (any action to be taken by the local government under the Planning Act, including deciding applications to it under that Act) to discuss a confidential matter. That this Report be received and that: 1. The proposed Infrastructure Charges Resolution (No. 5) 2015 be adopted. Justification Nil Link to Corporate Plan Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.


Page 18

CONFIDENTIAL MINUTE ITEMS ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS ORD.CONF.IS/8.3.2 Infrastructure Services Confidential Report Proposed

Infrastructure Charges Resolution (No. 5) 2015 …(Cont’d) The Councillors were advised that the following paragraph in the Report: "Following discussion at a recent Strategy Session of Council, it was proposed that the charge be reduced to $1,500 per Caravan Park site for both Area A and Area B. Accordingly, a new Use has been included in the Table in the proposed Infrastructure Charges Resolution (No. 5) 2015." requires amendment and should read: "Following discussion at a recent Strategy Session of Council, it was proposed that the charge be reduced to $1,500 per Caravan site for both Area A and Area B. Accordingly, a new Use has been included in the Table in the proposed Infrastructure Charges Resolution (No. 5) 2015."

COUNCIL RESOLUTION

MOVED by Cr. A.G. Brame and seconded by Cr. G.M. Olm That this Report be received and that: 1. The proposed Infrastructure Charges Resolution (No. 5) 2015 be adopted.

AMENDMENT NO. 1

MOVED by Cr. C.M. Hall and seconded by Cr. C.T. Tillman That this Report be received and that: 1. The proposed amendments to the Accommodation (Short Term) as presented in the Infrastructure

Charges Resolution (No. 5) 2015 be adopted and further that a Council Strategy Session be held within the next three (3) months to review the remainder of the Infrastructure Charges within the Report.

The AMENDMENT NO. 1 was PUT and LOST (1,8)

FOR VOTE - Cr. C.M. Hall AGAINST VOTE - Cr. G.M. Olm, Cr. A.N. Smith, Cr. I.J. Rasmussen, Cr. R.B. Jamieson, Cr. A.G. Brame,

Cr. O.G. Moore, Cr. C.T. Tillman, Cr. R.C. Brown ABSENT. DID NOT VOTE - Nil

The ORIGINAL MOTION was PUT and CARRIED (8,1)

FOR VOTE - Cr. G.M. Olm, Cr. A.N. Smith, Cr. I.J. Rasmussen, Cr. R.B. Jamieson, Cr. A.G. Brame, Cr. O.G. Moore, Cr. C.T. Tillman, Cr. R.C. Brown

AGAINST VOTE - Cr. C.M. Hall ABSENT. DID NOT VOTE - Nil


Page 19


ORD.CONF.IS/8.3.2.1 Councillor Strategy Session Review Infrastructure Charges File No AD6.6.2

Summary/Purpose

COUNCIL RESOLUTION

MOVED by Cr. I.J. Rasmussen and seconded by Cr. O.G. Moore That a Councillor Strategy Session be held to review Infrastructure Charges prior to 28 February 2016.

CARRIED


Page 20


ORD.CONF.IS/8.3.3 Infrastructure Services Confidential Report The Bigambul People Native Title Claim QUD101/2009

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No LG5.2.11, AD6.6.2 & LG18.3.7 Date 17 August 2015 Authored by A. Pugh, STRATEGIC SENIOR PLANNING OFFICER Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to provide Council with an update in relation The Bigambul People Native Title Claim QUD101/2009 and to seek Council's endorsement to commence Indigenous Land Use Agreement (ILUA) negotiations with The Bigambul People. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That Council resolve to close its Meeting in accordance with Section 275 (1) (h) of the Local Government Regulation 2012 (other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage) to discuss a confidential matter. That this Report be received and that: 1. Council advise MacDonnells Law that it is agreeable to the rights and interests claimed by the

applicant (The Bigambul People); and 2. Council advise MacDonnells Law that it would like to commence Indigenous Land Use Agreement

negotiations with The Bigambul People. Justification Nil


Page 21

CONFIDENTIAL MINUTE ITEMS ORD.CONF.IS/8.3 INFRASTRUCTURE SERVICES CONFIDENTIAL REPORTS ORD.CONF.IS/8.3.3 Infrastructure Services Confidential Report The Bigambul

People Native Title Claim QUD101/2009 …(Cont’d) Link to Corporate Plan Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. A.G. Brame That this Report be received and that: 1. Council advise MacDonnells Law that it is agreeable to the rights and interests claimed by the

applicant (The Bigambul People); and 2. Council advise MacDonnells Law that it would like to commence Indigenous Land Use Agreement

negotiations with The Bigambul People.

CARRIED


Page 22

MINUTE ITEMS FOR DECISION

ORD.EXS/9.1 EXECUTIVE SERVICES REPORTS

Nil.


Nil.


Page 23

MINUTE ITEMS FOR DECISION

ORD.IS/9.3 INFRASTRUCTURE SERVICES REPORTS

ORD.IS/9.3.1 (030.2015.237.001) Infrastructure Services Report Development Application for Material Change of Use for Accommodation Building (10 Accommodation Units) at Lots 5 and 14 on RP104020 24 26 Jerrard Street Wandoan The Planning Place

To R.A. Musgrove, CHIEF EXECUTIVE OFFICER File No A50780, LG7.6.1 & AD6.6.2, Doc. No. 030.2015.237.001 Date 24 August 2015 Authored by J. Hunter, PLANNING OFFICER DEVELOPMENT ASSESSMENT Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G.K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is for Council to consider the proposed development, the Officer's assessment of the proposal and the recommendation to decide the development application.

DEVELOPMENT APPLICATION: CODE ASSESSMENT

Application No: 030.2015.237.001 Applicant: The Planning Place Owner: Speciality Services Qld Pty Ltd Site Address: 24 and 26 Jerrard Street, Wandoan Real Property Description: Lots 5 and 14 on RP104020 Zone: Commercial Precinct: N/A Proposal: Material Change of Use to establish an Accommodation Building

(10 Accommodation Units) Area of Land: Lot 5: 1,067m2

Lot 14: 1,120m2

Submissions: N/A Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


Page 24

MINUTE ITEMS FOR DECISION ORD.IS/9.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/9.3.1 (030.2015.237.001) Infrastructure Services Report Development

Application for Material Change of Use for Accommodation Building (10 Accommodation Units) at Lots 5 and 14 on RP104020 24 26 Jerrard Street Wandoan The Planning Place …(Cont’d)


That this Report be received and that: 1. The applicant be advised that the application for a Material Change of Use to establish an

Accommodation Building (10/6 Accommodation Units) on land described as Lots 5 and 14 on RP104020, situated at 24 and 26 Jerrard Street, Wandoan, be refused for the following reasons:

(a) The development does not satisfy Performance Criterion 1 of the Commercial Zone Code of

the Planning Scheme for Taroom Shire 2006 as the proposed use is considered to alter the intended character of the Commercial Zone and does not represent a clear community need for the use on-site.

(b) The development does not satisfy Performance Criterion 8 of the Commercial Zone Code of

the Planning Scheme for Taroom Shire 2006 as the applicant has not proposed to provide landscaping or external activity areas to service the proposed residential use.

(c) The development does not satisfy Performance Criterion 22 of the Commercial Zone Code of

the Planning Scheme for Taroom Shire 2006 as the noise emissions associated with the existing industrial uses on the subject sites and neighbouring sites are considered likely to have significant impact on future residents of the use. Moreover, if the use was to be approved on the site, this could have reverse amenity ramifications for surrounding commercial and industrial uses.

(d) The development does not satisfy Performance Criterion 23 of the Commercial Zone Code of

the Planning Scheme for Taroom Shire 2006 as the amenities block and kitchen associated with the Accommodation Buildings do not have plumbing approval, and have the ability to impact the standard of water runoff from the sites.

(e) The development does not satisfy the Purpose of the Commercial Zone of the Planning

Scheme for Taroom Shire 2006 as it is considered that the proposed use:

• is an incompatible use within the Commercial Zone, and given the context of the industrial uses immediately surrounding the site;

• limits the viability of nearby uses which are consistent within the Commercial Zone and nearby Industrial Zone;

• does not contribute to an identifiable, vibrant, compact business core servicing the shire;

• is not located, designed or operated in a manner that protects and enhances commercial scale, intensity, form and character;

• does not ensure public health and safety; and

• prejudices other uses, including residential uses within other Zones.


Page 25


Application for Material Change of Use for Accommodation Building (10 Accommodation Units) at Lots 5 and 14 on RP104020 24 26 Jerrard Street Wandoan The Planning Place …(Cont’d)

(f) The development is considered to be inconsistent within the Draft Western Downs Planning Scheme as it does not satisfy:

• Performance Outcome 3 and Acceptable Outcome 3.2 of the Local Centre Zone

Code as the proposed development is above the maximum accommodation density for the Zone;

• Acceptable Outcome 4.5 of the Local Centre Zone Code as the development does not comply with the prescribed rear setback distance;

• Performance Outcome 7 and Acceptable Outcomes 7.1 and 7.2 as no landscaping to protect and enhance the character and amenity of the site and wider area has been proposed on the sites;

• the Purpose of the Local Centre Zone Code as the proposal does not provide for local needs and is not considered to be a residential use which integrates and enhances the fabric of the activity centre;

• the Local Government Purpose as the proposed development would not be considered to help in meeting the needs of the local community; and

• items (b), (c) and (e) of the Overall Outcomes of the Local Centre Zone Code as the proposed development is not considered to be compatible with the existing scale, character or amenity of the Zone and has the potential to compromise the viability of the existing uses within the Zone. It is also not considered to form part of the acceptable Residential Activities listed in item (e).

Justification Nil Link to Corporate Plan Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.

COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. A.G. Brame That this Report be received and noted and that a further Report be considered at Council's Ordinary Meeting to be held on Wednesday, 16 September 2015.

CARRIED


Page 26

MINUTE ITEMS FOR DECISION ORD.IS/9.3 INFRASTRUCTURE SERVICES REPORTS

ORD.IS/9.3.2 (030.2015.294.001) Infrastructure Services Report Development Application Material Change Use to establish a Detached House at Lot 237 on AG3746 3982 Macalister-Bell Road Bell - Smith

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No A41493, LG7.6.1 & AD6.6.2, Doc. No. 030.2015.294.001 Date 7 August 2015 Authored by A.L. Stirling, PLANNING SUPPORT OFFICER Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is for Council to consider the proposed development, the Officer's assessment of the proposal, and the recommendation to decide the development application.


Application No: 030.2015.294.001 Applicant: Douglas & Agnes Smith

C/- Precinct Urban Planning Owner: Mr D B & Mrs A A Smith Site Address: 3982 Macalister-Bell Road, Bell Real Property Description: Lot 237 on AG3746 (proposed Lot 2 on SP276519) Zone: Rural Precinct: N/A Overlay: N/A Proposal: Material Change of Use to establish a Detached House Area of Land: 590,040m² (proposed Lot 2 - 395,900m2) Submissions: N/A

Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


Page 27


Application Material Change Use to establish a Detached House at Lot 237 on AG3746 3982 Macalister-Bell Road Bell - Smith …(Cont’d)


That this Report be received and that: 1. The applicant be advised that the application for Development Approval for a Material Change of Use

to establish a Detached House on land described as Lot 237 on AG3746 (proposed Lot 2 on SP276519), situated at 3982 Macalister-Bell Road, Bell, is approved, subject to the following conditions:

MATERIAL CHANGE OF USE

1.0 APPROVED PLANS

1.1 The development shall be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the conditions of this approval: Job No. - Description: Site Plan, Prepared by D & A Smith, dated 15-04-2015. Amendment: As Amended in red by Council on 10/08/2015. Job No. 00129/14, Issue E Description: Proposed Floor Plan, prepared by Martin Building Design, dated 17-

02-2015, Sheet 2 of 15. Job No. 00129/14, Issue E Description: Elevations, prepared by Martin Building Design, dated 17-02-2015,

Sheet 3 of 15.

2.0 APPROVED DEVELOPMENT

2.1 The approved development is for a Material Change of Use to establish a Detached House.

3.0 COMPLIANCE, TIMING AND COSTS

3.1 All conditions of the approval shall be complied with before the change occurs (prior

to commencement of the use of each stage) and whilst the use continues, unless otherwise noted within these conditions.

3.2 All costs associated with compliance with these conditions shall be the responsibility

of the developer unless otherwise noted.

4.0 NOTICE OF INTENTION TO COMMENCE USE 4.1 Prior to commencement of the use on the site, written notice must be given to Council

that the use (development and/or works) fully complies with Council's Decision Notice issued in respect of the use (please refer to the attached Notice for completion).


Page 28



5.0 APPLICATION DOCUMENTATION

5.1 It is the developer’s responsibility to ensure all entities associated with this Development Permit have a legible copy of the Approved Plans bearing "Council Approval" and the Decision Notice.

6.0 FEES AND CHARGES

6.1 All fees, rates, interest and other charges levied on the property, shall be paid in full,

in accordance with the rate at the time of payment.

7.0 MAINTENANCE

7.1 The development (including landscaping, parking, driveways and other external spaces) shall be maintained in accordance with the Approved Plans, subject to and modified by any conditions of this approval.

8.0 INFRASTRUCTURE CHARGES

Infrastructure Charges are payable in conjunction with this Development Permit.

8.1 All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendments by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

9.0 BUILDING HEIGHT

9.1 The height of buildings/structures shall not exceed 8.5 metres above natural ground

level.

10.0 WASTE MANAGEMENT

10.1 All waste generated from construction of the premises shall be effectively controlled on-site before disposal. All waste shall be disposed of in accordance with the Environmental Protection (Waste Management) Policy 2000.

10.2 All waste generated on-site shall be managed in accordance with the waste

management hierarchy as detailed in the Waste Reduction & Recycling Act 2011. ENGINEERING

11.0 ENGINEERING WORKS

11.1 Complete all works approved and works required by conditions of this development

approval and/or any related approvals at no cost to Council, prior to commencement of the use unless stated otherwise.


Page 29



11.2 Be responsible for the full cost of any alterations necessary to electricity, telephone, easements and/or other public utility installations resulting from the development or from road and drainage works required in connection with the development.

12.0 LOCATION, PROTECTION AND REPAIR OF DAMAGE TO COUNCIL AND PUBLIC

UTILITY SERVICES INFRASTRUCTURE AND ASSETS

12.1 Be responsible for the location and protection of any Council and public utility services infrastructure and assets that may be impacted on during construction of the development.

12.2 Repair all damages incurred to Council and public utility services infrastructure and

assets, as a result of the proposed development immediately should hazards exist for public health and safety or vehicular safety. Otherwise, repair all damages immediately upon completion of works associated with the development.

13.0 STORMWATER MANAGEMENT

13.1 Provide overland flow paths that do not alter the characteristics of existing overland

flows on other properties or that create an increase in flood damage on other properties.

13.2 Ensure that adjoining properties and roadways are protected from ponding or

nuisance from stormwater as a result of any site works undertaken as part of the proposed development.

14.0 WATER SUPPLY

14.1 Provide a potable water supply for the proposed development independent of the Council's water reticulation system. Monitor water quality continuously to ensure compliance with WSAA (Water Services Association of Australia) Guidelines and HACCP (Hazard Analysis and Critical Control Points) standards for potable water.

15.0 SEWERAGE

15.1 Connect the proposed dwelling to an on-site effluent disposal system, in accordance

with Schedule 1, Division 4: Standards for Sewerage Supply, Section 4.2; Standards for On-site Sewerage, AS 1547 and the Queensland Plumbing and Waste Water Code.

15.2 Provide on-site water storage for the development with a minimum capacity of 45 KL.

16.0 ROADWORKS AND PEDESTRIAN SAFETY

16.1 Install signage for all works on or near roadways in accordance with the Manual for Uniform Traffic Control Devices – Part 3, Works on Roads.


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17.0 ELECTRICITY AND TELECOMMUNICATION 17.1 Connect the proposed detached house to electricity and telecommunication services.

18.0 EARTHWORKS - GENERAL

18.1 Earthworks per site involving cut or fill greater than 1 metre in height and quantity of material greater than 50m3, or earthworks involving cut or fill less than 1 metre in height and quantity of material greater than 100m³ requires an Operational Work application.

18.2 Undertake earthworks in accordance with the provisions of AS3798 Guidelines on

Earthworks for Commercial and Residential Developments.

19.0 EROSION AND SEDIMENT CONTROL - GENERAL 19.1 Undertake erosion and sediment control during construction works in accordance with

Council's Standard Drawing No's D-005 (Rev A), D-006 (Rev A) and D-007 (Rev A) as applicable.

19.2 Ensure that all reasonable actions are taken to prevent sediment or sediment laden

water from being transported to adjoining properties, roads and/or stormwater drainage systems.

19.3 Remove and clean-up sediment or other pollutants in the event that sediment or other

pollutants are tracked/released onto adjoining streets or stormwater systems, at no cost to Council.

2. The applicant be advised of the Department of State Development, Infrastructure and Planning's

Concurrence Agency response attached. 3. The applicant be advised that:

(a) Prior to works commencing on-site, separate applications for Development Permit for Building Works and Plumbing or Drainage Works will be required to be approved. A development permit for Operational Work may be required where greater than 50m3 of fill or excavation is proposed on the site.

(b) Prior to commencement of the use, the applicant shall contact Council’s

Compliance Senior Officer to arrange a Development Compliance Inspection.

(c) The applicant must ensure compliance with environmental conditions whether required to hold an Environmental Authority or not. These include, but are not limited to water quality, air quality, noise levels, waste waters, lighting and visual quality as a result of any activity or by-product or storage of materials within the confines of the building(s) and property boundaries.

Any amendment, alteration or addition to the development approval will require further consideration by Council in assessing any changes to the environmental conditions.


Page 31



(d) The Aboriginal Cultural Heritage Act 2003 (ACHA) is administered by the Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP). The ACHA establishes a duty of care to take all reasonable and practicable measures to ensure any activity does not harm Aboriginal cultural heritage. This duty of care:

(i) is not negated by the issuing of this development approval;

(ii) applies on all land and water, including freehold land;

(iii) lies with the person or entity conducting an activity; and

(iv) if breached, is subject to criminal offence penalties. Those proposing an activity involving surface disturbance beyond that which has already occurred at the proposed site must observe this duty of care. Details of how to fulfil this duty of care are outlined in the duty of care guidelines gazetted with the ACHA. The applicant should contact DATSIP’s Cultural Heritage Co-ordination Unit on telephone (07) 3224 2070 for further information on the responsibilities of developers under the ACHA.

(e) The relevant period for the development approval (Material Change of Use) shall be four (4)

years starting the day the approval is granted or takes effect. In accordance with Section 341(1) of the Sustainable Planning Act 2009 (SPA), the development approval for a Material Change of Use lapses if the first change of use under the approval does not happen within the abovementioned relevant period. However, if there are one or more related approvals for the development approval for a Material Change of Use, the relevant period is taken to have started on the day the latest related approval takes effect. (Please refer to Section 341(7) of SPA for the meaning of related approval).

An applicant may request Council to extend the relevant period provided that such request is made in accordance with Section 383 of SPA and before the development approval lapses under Section 341 of SPA.

(f) Council is to be indemnified against any claims arising from works carried out by the applicant

on Council’s property. (g) An applicant has the opportunity to make representations regarding conditions or other

matters in the development approval within 20 business days of receiving the Decision Notice in accordance with Section 361 of SPA. The applicant’s appeal period may also be suspended in accordance with Section 366 of SPA, to allow further time for consideration of matters contained in the development approval. In the case of refusal, an applicant does not have the opportunity to extend the appeal period.


Page 32



(h) An applicant has the opportunity to appeal against Council’s decision in accordance with the relevant section of the Sustainable Planning Act 2009 which states:

“461 Appeals by Applicants, (1) An applicant for a development application may appeal to the court against any of the

following—

(a) the refusal, or the refusal in part, of a development application; (b) any condition of a development approval, another matter stated in a development

approval and the identification or inclusion of a code under Section 242; (c) the decision to give a preliminary approval when a development permit was

applied for; (d) the length of a period mentioned in Section 341; (e) a deemed refusal of the development application.

(2) An appeal under Subsection (1)(a), (b), (c) or (d) must be started within 20 business

days (the applicant’s appeal period) after –

(a) if a Decision Notice or Negotiated Decision Notice is given – the day the Decision Notice or Negotiated Decision Notice is given to the applicant; or

(b) otherwise – the day a Decision Notice was required to be given to the applicant. (3) An appeal under Subsection (1)(e) may be started at any time after the last day a

decision on the matter should have been made.” (i) It should be noted that Council resolved not to accept security in lieu of completion of works,

except in the following circumstances: (a) where it is Council’s opinion that necessary works would result in the provision of sub-

standard services for future development and the work is not critical to the development, or

(b) where it is Council’s opinion the work is very minor, not critical to the development,

and, the timing for the completion of that work is an unreasonable impost on the developer.

In both cases, the acceptance of security in lieu of works is at Council’s discretion.

(j) The relevant Planning Scheme for this Development Permit is the Planning Scheme for Wambo Shire 2005. All references to the Planning Scheme and Schedules within these conditions refer to the above Planning Scheme.

Justification Nil


Page 33



Link to Corporate Plan Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. I.J. Rasmussen That this Report be received and that: 1. The applicant be advised that the application for Development Approval for a Material Change of Use

to establish a Detached House on land described as Lot 237 on AG3746 (proposed Lot 2 on SP276519), situated at 3982 Macalister-Bell Road, Bell, is approved, subject to the following conditions:

MATERIAL CHANGE OF USE

1.0 APPROVED PLANS

1.1 The development shall be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the conditions of this approval: Job No. - Description: Site Plan, Prepared by D & A Smith, dated 15-04-2015. Amendment: As Amended in red by Council on 10/08/2015. Job No. 00129/14, Issue E Description: Proposed Floor Plan, prepared by Martin Building Design, dated 17-

02-2015, Sheet 2 of 15. Job No. 00129/14, Issue E Description: Elevations, prepared by Martin Building Design, dated 17-02-2015,

Sheet 3 of 15.


2.1 The approved development is for a Material Change of Use to establish a Detached House.

3.0 COMPLIANCE, TIMING AND COSTS

3.1 All conditions of the approval shall be complied with before the change occurs (prior

to commencement of the use of each stage) and whilst the use continues, unless otherwise noted within these conditions.


Page 34



3.2 All costs associated with compliance with these conditions shall be the responsibility of the developer unless otherwise noted.

4.0 NOTICE OF INTENTION TO COMMENCE USE

4.1 Prior to commencement of the use on the site, written notice must be given to Council

that the use (development and/or works) fully complies with Council's Decision Notice issued in respect of the use (please refer to the attached Notice for completion).

5.0 APPLICATION DOCUMENTATION

5.1 It is the developer’s responsibility to ensure all entities associated with this

Development Permit have a legible copy of the Approved Plans bearing "Council Approval" and the Decision Notice.

6.0 FEES AND CHARGES

6.1 All fees, rates, interest and other charges levied on the property, shall be paid in full,

in accordance with the rate at the time of payment.

7.0 MAINTENANCE

7.1 The development (including landscaping, parking, driveways and other external spaces) shall be maintained in accordance with the Approved Plans, subject to and modified by any conditions of this approval.


Infrastructure Charges are payable in conjunction with this Development Permit.

8.1 All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendments by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

9.0 BUILDING HEIGHT

9.1 The height of buildings/structures shall not exceed 8.5 metres above natural ground

level.

10.0 WASTE MANAGEMENT

10.1 All waste generated from construction of the premises shall be effectively controlled on-site before disposal. All waste shall be disposed of in accordance with the Environmental Protection (Waste Management) Policy 2000.

10.2 All waste generated on-site shall be managed in accordance with the waste

management hierarchy as detailed in the Waste Reduction & Recycling Act 2011.


Page 35



ENGINEERING

11.0 ENGINEERING WORKS

11.1 Complete all works approved and works required by conditions of this development

approval and/or any related approvals at no cost to Council, prior to commencement of the use unless stated otherwise.

11.2 Be responsible for the full cost of any alterations necessary to electricity, telephone,

easements and/or other public utility installations resulting from the development or from road and drainage works required in connection with the development.

12.0 LOCATION, PROTECTION AND REPAIR OF DAMAGE TO COUNCIL AND PUBLIC

UTILITY SERVICES INFRASTRUCTURE AND ASSETS

12.1 Be responsible for the location and protection of any Council and public utility services infrastructure and assets that may be impacted on during construction of the development.

12.2 Repair all damages incurred to Council and public utility services infrastructure and

assets, as a result of the proposed development immediately should hazards exist for public health and safety or vehicular safety. Otherwise, repair all damages immediately upon completion of works associated with the development.

13.0 STORMWATER MANAGEMENT

13.1 Provide overland flow paths that do not alter the characteristics of existing overland

flows on other properties or that create an increase in flood damage on other properties.

13.2 Ensure that adjoining properties and roadways are protected from ponding or

nuisance from stormwater as a result of any site works undertaken as part of the proposed development.

14.0 WATER SUPPLY

14.1 Provide a potable water supply for the proposed development independent of the Council's water reticulation system. Monitor water quality continuously to ensure compliance with WSAA (Water Services Association of Australia) Guidelines and HACCP (Hazard Analysis and Critical Control Points) standards for potable water.

15.0 SEWERAGE

15.1 Connect the proposed dwelling to an on-site effluent disposal system, in accordance

with Schedule 1, Division 4: Standards for Sewerage Supply, Section 4.2; Standards for On-site Sewerage, AS 1547 and the Queensland Plumbing and Waste Water Code.

15.2 Provide on-site water storage for the development with a minimum capacity of 45 KL.


Page 36



16.0 ROADWORKS AND PEDESTRIAN SAFETY

16.1 Install signage for all works on or near roadways in accordance with the Manual for Uniform Traffic Control Devices – Part 3, Works on Roads.

17.0 EARTHWORKS - GENERAL

17.1 Earthworks per site involving cut or fill greater than 1 metre in height and quantity of material greater than 50m3, or earthworks involving cut or fill less than 1 metre in height and quantity of material greater than 100m³ requires an Operational Work application.

17.2 Undertake earthworks in accordance with the provisions of AS3798 Guidelines on

Earthworks for Commercial and Residential Developments.

18.0 EROSION AND SEDIMENT CONTROL - GENERAL 18.1 Undertake erosion and sediment control during construction works in accordance with

Council's Standard Drawing No's D-005 (Rev A), D-006 (Rev A) and D-007 (Rev A) as applicable.

18.2 Ensure that all reasonable actions are taken to prevent sediment or sediment laden

water from being transported to adjoining properties, roads and/or stormwater drainage systems.

18.3 Remove and clean-up sediment or other pollutants in the event that sediment or other

pollutants are tracked/released onto adjoining streets or stormwater systems, at no cost to Council.

2. The applicant be advised of the Department of State Development, Infrastructure and Planning's

Concurrence Agency response attached. 3. The applicant be advised that:

(a) Prior to works commencing on-site, separate applications for Development Permit for Building Works and Plumbing or Drainage Works will be required to be approved. A development permit for Operational Work may be required where greater than 50m3 of fill or excavation is proposed on the site.

(b) Prior to commencement of the use, the applicant shall contact Council’s

Compliance Senior Officer to arrange a Development Compliance Inspection.

(c) The applicant must ensure compliance with environmental conditions whether required to hold an Environmental Authority or not. These include, but are not limited to water quality, air quality, noise levels, waste waters, lighting and visual quality as a result of any activity or by-product or storage of materials within the confines of the building(s) and property boundaries.

Any amendment, alteration or addition to the development approval will require further consideration by Council in assessing any changes to the environmental conditions.


Page 37



(d) The Aboriginal Cultural Heritage Act 2003 (ACHA) is administered by the Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP). The ACHA establishes a duty of care to take all reasonable and practicable measures to ensure any activity does not harm Aboriginal cultural heritage. This duty of care:

(i) is not negated by the issuing of this development approval;

(ii) applies on all land and water, including freehold land;

(iii) lies with the person or entity conducting an activity; and

(iv) if breached, is subject to criminal offence penalties. Those proposing an activity involving surface disturbance beyond that which has already occurred at the proposed site must observe this duty of care. Details of how to fulfil this duty of care are outlined in the duty of care guidelines gazetted with the ACHA. The applicant should contact DATSIP’s Cultural Heritage Co-ordination Unit on telephone (07) 3224 2070 for further information on the responsibilities of developers under the ACHA.

(e) The relevant period for the development approval (Material Change of Use) shall be four (4)

years starting the day the approval is granted or takes effect. In accordance with Section 341(1) of the Sustainable Planning Act 2009 (SPA), the development approval for a Material Change of Use lapses if the first change of use under the approval does not happen within the abovementioned relevant period. However, if there are one or more related approvals for the development approval for a Material Change of Use, the relevant period is taken to have started on the day the latest related approval takes effect. (Please refer to Section 341(7) of SPA for the meaning of related approval).

An applicant may request Council to extend the relevant period provided that such request is made in accordance with Section 383 of SPA and before the development approval lapses under Section 341 of SPA.

(f) Council is to be indemnified against any claims arising from works carried out by the applicant

on Council’s property. (g) An applicant has the opportunity to make representations regarding conditions or other

matters in the development approval within 20 business days of receiving the Decision Notice in accordance with Section 361 of SPA. The applicant’s appeal period may also be suspended in accordance with Section 366 of SPA, to allow further time for consideration of matters contained in the development approval. In the case of refusal, an applicant does not have the opportunity to extend the appeal period.


Page 38



(h) An applicant has the opportunity to appeal against Council’s decision in accordance with the relevant section of the Sustainable Planning Act 2009 which states:

“461 Appeals by Applicants, (1) An applicant for a development application may appeal to the court against any of the

following—

(a) the refusal, or the refusal in part, of a development application; (b) any condition of a development approval, another matter stated in a development

approval and the identification or inclusion of a code under Section 242; (c) the decision to give a preliminary approval when a development permit was

applied for; (d) the length of a period mentioned in Section 341; (e) a deemed refusal of the development application.

(2) An appeal under Subsection (1)(a), (b), (c) or (d) must be started within 20 business

days (the applicant’s appeal period) after –

(a) if a Decision Notice or Negotiated Decision Notice is given – the day the Decision Notice or Negotiated Decision Notice is given to the applicant; or

(b) otherwise – the day a Decision Notice was required to be given to the applicant. (3) An appeal under Subsection (1)(e) may be started at any time after the last day a

decision on the matter should have been made.” (i) It should be noted that Council resolved not to accept security in lieu of completion of works,

except in the following circumstances: (a) where it is Council’s opinion that necessary works would result in the provision of sub-

standard services for future development and the work is not critical to the development, or

(b) where it is Council’s opinion the work is very minor, not critical to the development,

and, the timing for the completion of that work is an unreasonable impost on the developer.

In both cases, the acceptance of security in lieu of works is at Council’s discretion.

(j) The relevant Planning Scheme for this Development Permit is the Planning Scheme for Wambo Shire 2005. All references to the Planning Scheme and Schedules within these conditions refer to the above Planning Scheme.


Page 39



CARRIED


Page 40


ORD.IS/9.3.3 (050.2015.240.001) Infrastructure Services Report Development Application Request to Change Existing Approval Material Change of Use for Hotel (Extension to Existing Facility) at Lot 4 SP199343 57 Heeney Street Chinchilla Chinchilla RSL Sub Branch Inc

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No A10132, AD6.6.2 & LG7.6.1, Doc. No. 050.2015.240.001 Date 10 August 2015 Authored by K. Swepson, PLANNING OFFICER DEVELOPMENT ASSESSMENT Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is for Council to consider the Request to Change an Existing Approval application, the Officer's assessment of the merits of the request and the recommendation to decide the application.


Application No: 050.2015.240.001 Applicant: Chinchilla RSL Sub Branch Inc Owner: Returned & Services Leagues of Australia (Queensland Branch) Site Address: 57 Heeney Street, Chinchilla Real Property Description: Lot 4 on SP199343 Zone: Commercial Precinct: Commercial Proposal: Request to Change an Existing Approval for a Material Change

of Use to establish a Hotel (extension to existing facility) Area of Land: 10,960m2 Submissions: N/A



Page 41


Application Request to Change Existing Approval Material Change of Use for Hotel (Extension to Existing Facility) at Lot 4 SP199343 57 Heeney Street Chinchilla Chinchilla RSL Sub Br …(Cont’d)


That this Report be received and that: 1. The applicant be advised that the application for a Request to Change an Existing Approval for a

Material Change of Use to establish a Hotel (extension to existing facility) on land described as Lot 4 on SP199343, situated at 57 Heeney Street, Chinchilla, has been considered and Council has decided the following with regard to the request: (a) Existing Condition 1.0 is amended to read:

1.0 APPROVED PLANS

1.1 The development shall be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the conditions of this approval:

Drawing No: 1321/SKD/0.01 Description: Site Plan, prepared by WBP Architects, dated Feb 2014. Drawing No: 1321/SKD/2.01 Description: Proposed Floor Plan, prepared by WBP Architects, dated Feb

2014 Drawing No: 1321/SKD/4.01 Description: Elevations & Section, prepared by WBP Architects, dated Feb

2014 Drawing No: 1321/SKD/0.01 Description: Site Plan, Amendment 2, prepared by WBP Architects,

dated 06/03/14 Amendment: As amended in red by Council on 29 May 2015 Drawing No: SG-01 Description: 6mx3mx2.6m Door & Windows List, undated Drawing No: Page 2 of 9 Description: NEW Annex Accommodation - Purchase Donga Site

Office & Portable Cabins, prepared by HC Cockram - Site Offices, dated 28/01/2015

Drawing No: Page 3 of 9 Description: NEW Cyclone Model - Purchase Donga Site Office &

Portable Cabins, prepared by HC Cockram - Site Offices, dated 28/01/2015

(b) Existing Condition 2.0 is amended to read:


Page 42




2.1 The approved development is Material Change of Use for a Hotel (extension of existing facility) as shown on the Approved Plans.

2.2 The six (6) transportable buildings are to be used solely for storage

associated with the Approved Hotel use (RSL) and/or for use by the ancillary Chinchilla Cadets operating on-site.

(c) Existing Condition 8.0 is amended to read:


Infrastructure charges are payable in conjunction with this Development Permit.

8.1 All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

Timing: Infrastructure charges, in accordance with the attached Notice, will

only be payable where use of the transportable buildings is not in accordance with Condition 2.2.

(d) The Infrastructure Charges Notice is amended to reflect the additional Gross Floor Area.

2. All other conditions of the approval remain unchanged, and Council issue an amended Development Permit incorporating the above described changes.



Page 43



COUNCIL RESOLUTION

MOVED by Cr. A.G. Brame and seconded by Cr. A.N. Smith That this Report be received and that: 1. The applicant be advised that the application for a Request to Change an Existing Approval for a

Material Change of Use to establish a Hotel (extension to existing facility) on land described as Lot 4 on SP199343, situated at 57 Heeney Street, Chinchilla, has been considered and Council has decided the following with regard to the request: (a) Existing Condition 1.0 is amended to read:

1.0 APPROVED PLANS

1.1 The development shall be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the conditions of this approval:

Drawing No: 1321/SKD/0.01 Description: Site Plan, prepared by WBP Architects, dated Feb 2014. Drawing No: 1321/SKD/2.01 Description: Proposed Floor Plan, prepared by WBP Architects, dated Feb

2014 Drawing No: 1321/SKD/4.01 Description: Elevations & Section, prepared by WBP Architects, dated Feb

2014 Drawing No: 1321/SKD/0.01 Description: Site Plan, Amendment 2, prepared by WBP Architects,

dated 06/03/14 Amendment: As amended in red by Council on 29 May 2015 Drawing No: SG-01 Description: 6mx3mx2.6m Door & Windows List, undated Drawing No: Page 2 of 9 Description: NEW Annex Accommodation - Purchase Donga Site

Office & Portable Cabins, prepared by HC Cockram - Site Offices, dated 28/01/2015

Drawing No: Page 3 of 9 Description: NEW Cyclone Model - Purchase Donga Site Office &

Portable Cabins, prepared by HC Cockram - Site Offices, dated 28/01/2015


Page 44



(b) Existing Condition 2.0 is amended to read:


2.1 The approved development is Material Change of Use for a Hotel (extension of existing facility) as shown on the Approved Plans.

2.2 The six (6) transportable buildings are to be used solely for storage

associated with the Approved Hotel use (RSL) and/or for use by the ancillary Chinchilla Cadets operating on-site. No use of the transportable buildings for Residential Activities is to occur.

Note: Any change of the approved use of the transportable buildings

will trigger the need for a new development application or the need to make a permissible change to the Development Approval.

(c) Existing Condition 8.0 is amended to read:



8.1 All infrastructure charges including those associated with Council's Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

Timing: Infrastructure charges, in accordance with the attached Notice, will

only be payable where use of the transportable buildings is not in accordance with Condition 2.2.

(d) The Infrastructure Charges Notice is amended to reflect the additional Gross Floor Area.

2. All other conditions of the approval remain unchanged, and Council issue an amended Development Permit incorporating the above described changes.


Page 45



CARRIED


Page 46


ORD.IS/9.3.4 (050.2015.333.001) Infrastructure Services Report Request to Change Existing Development Approval for a Material Change of Use for an Industrial Activity (Industry) at Lot 6 on SP190398 at 9 Malduf Street Chinchilla Murrays Coaches

To R.A. Musgrove, CHIEF EXECUTIVE OFFICER File No A14115, AD6.6.2 & LG7.6.1, Doc. No. 050.2015.333.001 Date 21 August 2015 Authored by K. Swepson, PLANNING OFFICER DEVELOPMENT ASSESSMENT Responsible Manager D. Sabiston, PLANNING MANAGER Responsible General Manager G.K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is for Council to consider the Request to Change an Existing Development Approval, the Officer's assessment of the merits of the request and the recommendation to decide the application.

DEVELOPMENT APPLICATION: IMPACT ASSESSMENT

Application No: 050.2015.333.001 Applicant: Murrays Coaches

C/- Brandon & Associates Pty Ltd Owner: Javira Pty Ltd Site Address: 9 Malduf Street, Chinchilla Real Property Description: Lot 6 on SP190398 Zone: Mixed Use Precinct: N/A Proposal: Request to Change an Existing Approval for a Material Change

of Use to establish an Industrial Activity (Industry) Area of Land: 2,027m2 Submissions: Nil



Page 47

MINUTE ITEMS FOR DECISION ORD.IS/9.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/9.3.4 (050.2015.333.001) Infrastructure Services Report Request to

Change Existing Development Approval for a Material Change of Use for an Industrial Activity (Industry) at Lot 6 on SP190398 at 9 Malduf Street Chinchilla Murrays Coaches …(Cont’d)


That this Report be received and that: 1. The applicant be advised that the application for a Request to Change an Existing Development

Approval for Material Change of Use to establish an Industrial Activity (Industry) on land described as Lot 6 on SP190398, situated at 9 Malduf Street, Chinchilla, has been considered and Council has decided the following with regard to the request: (a) Condition 1.0 - Approved and Amended Plans is amended to read:

1.0 APPROVED PLANS

1.1 The development must be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the requirements listed below, and by other conditions of this approval:

Drawing No.: SK01 Description: Site Plan, Issue P2, prepared by Brandon & Associates

Pty Ltd, dated 23/06/15. Drawing No.: SK02 Description: Vehicle Path - 12.5m Truck/Bus, Issue P2, prepared by

Brandon & Associates Pty Ltd, dated 23/06/15. Drawing No.: SK03 Description: Floor Plan, Issue P1, prepared by Brandon & Associates

Pty Ltd, dated 23/06/15. Drawing No.: SD-02 Description: Prop. Industrial Building, Structural Details Elevations,

Revision C3, prepared by Feather & Lawry Design Pty Ltd, dated 15/03/10.

Drawing No.: SD-03 Description: Prop. Industrial Building, Structural Details Elevations,


(b) Condition 2.0 - Approved Development is amended to read:


2.1 The approved development is Material Change of Use for a Storage Facility and Ancillary Wash Down Bay as shown on the Approved Plans.


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(c) Condition 5.0 - Acoustic Impact Mitigation - Operations is amended to read:

5.0 ACOUSTIC IMPACT MITIGATION - OPERATIONS

5.1 The use shall be permitted to operate between 4:30am and 8:00pm, 7 days a week within the below parameters:

5.1.1 The workshop, site office and wash down bay shall be

permitted to operate between 6:00am and 7:00pm, 7 days a week.

5.2 In the event that a bona fide complaint of unreasonable noise

emissions as a consequence of any operations associated with the approved use is received, Council may require submission of an environmental noise level study and report that comply with Australian Standard 1055 and the Environmental Protection Agency Noise Measurement Manual, and require works and/or management practices to be carried out to ensure noise emissions comply with the requirements of the Environmental Protection (Noise) Policy 2008.

Timing: Following commencement of the use and maintained for the period of the

use on the site. (d) New Condition 10.0 - Infrastructure Charges



10.1 All infrastructure charges including those associated with Council's

Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

Timing: Prior to commencement of the use.

(e) New Condition 24.0 - Wastewater/Wash Down Bay is included and reads as follows:

24.0 WASTEWATER/WASH DOWN BAY

24.1 The Wash Down Bay shown on Site Plan, Drawing No. SK01, Issue P2, prepared by Brandon & Associates Pty Ltd, dated 23/06/15 is to be connected to Council's sewer.


Page 49



24.2 Any wastewater from the Wash Down Bay shall be effectively treated by properly maintained devices to remove any solid matter and/or floatable oils or greases, to a standard that will not cause any visible contamination of the wastewater or any environmental harm, environmental nuisance or any other environmental offence.

24.3 All effectively treated wastewater must be stored on-site in a pond

(“discharge pond”). The discharge pond is to be designed so it does not collect any stormwater draining from any buildings, display or trafficked areas on-site. This discharge pond must not discharge any of its contents into any stormwater drainage system.

24.4 The Wash Down Bay must not be used where the discharge pond

reaches a capacity of 75%.

24.5 Any waters from the discharge pond that are free of any contaminants that may cause environmental harm, environmental nuisance or any other environmental offence may be used for dust suppression purposes.

24.6 Use of the Wash Down Bay is limited to only those vehicles associated

with the approved use and is not available for public use.

2. All other conditions of the approval are renumbered, however remain unchanged, and Council issue an amended Development Permit incorporating the above described changes.



Page 50



COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. I.J. Rasmussen That this Report be received and that: 1. The applicant be advised that the application for a Request to Change an Existing Development

Approval for Material Change of Use to establish an Industrial Activity (Industry) on land described as Lot 6 on SP190398, situated at 9 Malduf Street, Chinchilla, has been considered and Council has decided the following with regard to the request: (a) Condition 1.0 - Approved and Amended Plans is amended to read:

1.0 APPROVED PLANS

1.1 The development must be carried out generally in accordance with the Approved Plans listed below, subject to and modified by the requirements listed below, and by other conditions of this approval:

Drawing No.: SK01 Description: Site Plan, Issue P2, prepared by Brandon & Associates

Pty Ltd, dated 23/06/15. Drawing No.: SK02 Description: Vehicle Path - 12.5m Truck/Bus, Issue P2, prepared by

Brandon & Associates Pty Ltd, dated 23/06/15. Drawing No.: SK03 Description: Floor Plan, Issue P1, prepared by Brandon & Associates

Pty Ltd, dated 23/06/15. Drawing No.: SD-02 Description: Prop. Industrial Building, Structural Details Elevations,


Drawing No.: SD-03 Description: Prop. Industrial Building, Structural Details Elevations,


(b) Condition 2.0 - Approved Development is amended to read:


2.1 The approved development is Material Change of Use for a Storage Facility and Ancillary Wash Down Bay as shown on the Approved Plans.


Page 51



(c) Condition 5.0 - Acoustic Impact Mitigation - Operations is amended to read:

5.0 ACOUSTIC IMPACT MITIGATION - OPERATIONS

5.1 The use shall be permitted to operate between 4:30am and 8:00pm, 7 days a week within the below parameters:

5.1.1 The workshop, site office and wash down bay shall be

permitted to operate between 6:00am and 7:00pm, 7 days a week.

5.2 In the event that a bona fide complaint of unreasonable noise

emissions as a consequence of any operations associated with the approved use is received, Council may require submission of an environmental noise level study and report that comply with Australian Standard 1055 and the Environmental Protection Agency Noise Measurement Manual, and require works and/or management practices to be carried out to ensure noise emissions comply with the requirements of the Environmental Protection (Noise) Policy 2008.

Timing: Following commencement of the use and maintained for the period of the

use on the site. (d) New Condition 10.0 - Infrastructure Charges



10.1 All infrastructure charges including those associated with Council's

Water, Sewerage, Stormwater, Transport and Parks networks are now levied under the Sustainable Planning Act 2009 following its amendment by the Sustainable Planning (Housing Affordability and Infrastructure Charges Reform) Amendment Act 2011. As required under Section 635 of the Sustainable Planning Act 2009, a separate Infrastructure Charges Notice is attached.

Timing: Prior to commencement of the use.

(e) New Condition 24.0 - Wastewater/Wash Down Bay is included and reads as follows:

24.0 WASTEWATER/WASH DOWN BAY

24.1 The Wash Down Bay shown on Site Plan, Drawing No. SK01, Issue P2, prepared by Brandon & Associates Pty Ltd, dated 23/06/15 is to be connected to Council's sewer.


Page 52



24.2 Any wastewater from the Wash Down Bay shall be effectively treated by properly maintained devices to remove any solid matter and/or floatable oils or greases, to a standard that will not cause any visible contamination of the wastewater or any environmental harm, environmental nuisance or any other environmental offence.

24.3 Use of the Wash Down Bay is limited to only those vehicles associated

with the approved use and is not available for public use.

2. All other conditions of the approval are renumbered, however remain unchanged, and Council issue an amended Development Permit incorporating the above described changes.

CARRIED (8,1) FOR VOTE - Cr. C.M. Hall, Cr. A.N. Smith, Cr. I.J. Rasmussen, Cr. R.B. Jamieson, Cr. A.G. Brame,

Cr. O.G. Moore, Cr. C.T. Tillman, Cr. R.C. Brown AGAINST VOTE - Cr. G.M. Olm ABSENT. DID NOT VOTE - Nil


Page 53

MINUTE ITEMS FOR DISCUSSION


ORD.EXS/10.1.1 Executive Services Report Revised Internal Audit Council Policy

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2, AD12.1.2 Date 24 August 2015 Authored by J. Ram, INTERNAL AUDITOR SENIOR OFFICER Responsible Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible General Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER

Summary/Purpose

The purpose of this Report is to present a revised Internal Audit - Council Policy to Council for its consideration and endorsement. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. The revised Internal Audit - Council Policy be adopted. Justification Nil Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility.

COUNCIL RESOLUTION

MOVED by Cr. C.M. Hall and seconded by Cr. O.G. Moore That this Report be received and that: 1. The revised Internal Audit - Council Policy be adopted.


Page 54

MINUTE ITEMS FOR DISCUSSION ORD.EXS/10.1 EXECUTIVE SERVICES REPORTS ORD.EXS/10.1.1 Executive Services Report Revised Internal Audit Council

Policy …(Cont’d) FORESHADOWED MOTION Cr. R.B. Jamieson foreshadowed that if the Motion on the floor failed, he would move:- That this Report be received and noted.

The ORIGINAL MOTION was PUT and LOST (2,7) FOR VOTE - Cr. I.J. Rasmussen, Cr. O.G. Moore

AGAINST VOTE - Cr. C.M. Hall, Cr. G.M. Olm, Cr. A.N. Smith, Cr. R.B. Jamieson, Cr. A.G. Brame, Cr. C.T. Tillman, Cr. R.C. Brown

ABSENT. DID NOT VOTE - Nil

FORESHADOWED MOTION MOVED As foreshadowed Cr. R.B. Jamieson moved and seconded by Cr. A.G. Brame That this Report be received and noted. The FORESHADOWED MOTION became the SUBSTANTIVE MOTION.

AMENDMENT NO. 1

MOVED by Cr. C.T. Tillman and seconded by Cr. C.M. Hall That this Report be received and noted and the revised Internal Audit - Council Policy be considered at a Councillor Strategy Session.

The AMENDMENT NO. 1 was PUT and CARRIED (8,1) FOR VOTE - Cr. C.M. Hall, Cr. G.M. Olm, Cr. I.J. Rasmussen, Cr. R.B. Jamieson, Cr. A.G. Brame,

Cr. O.G. Moore, Cr. C.T. Tillman, Cr. R.C. Brown AGAINST VOTE - Cr. A.N. Smith

ABSENT. DID NOT VOTE - Nil

The AMENDMENT NO. 1 became the SUBSTANTIVE MOTION and was PUT and CARRIED

Cr. I.J. Rasmussen permanently retired from the Meeting at 10:32 AM.


Page 55

DEPUTATION

ORD.DEP/1.1 DEPUTATION

ORD.DEP/1.1.1 Deputation McGovern Legal Matter Update File No AD6.6.2

Summary/Purpose

Mr Bernie McGovern Junior addressed Council and provided an update in relation to a legal matter.

ORD.DEP/1.1.2 Deputation Dregmans Concerns of Business File No AD6.6.2

Summary/Purpose

Mrs Carol Dregmans of the Dalby Mid Town Motor Inn addressed Council and expressed the concerns of various businesses and advised the issues which are impacting businesses in the towns of Dalby, Chinchilla and Miles. COUNCIL RESOLUTION MOVED by Cr. A.N. Smith and seconded by Cr. A.G. Brame That Council resolve to adjourn the Meeting.

CARRIED

ABSENT. DID NOT VOTE - Cr. I.J. Rasmussen

The Meeting adjourned at 10:46 AM. The Meeting resumed at 11:00 AM.


Page 56



ORD.EXS/10.1.2 Executive Services Report Revised Audit Committee Council Policy

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2, AD12.1.2 Date 24 August 2015 Authored by J. Ram, INTERNAL AUDITOR SENIOR OFFICER Responsible Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER Responsible General Manager R. A. Musgrove, CHIEF EXECUTIVE OFFICER

Summary/Purpose

The purpose of this Report is to present a revised Audit Committee - Council Policy to Council for its consideration and endorsement. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. The revised Audit Committee - Council Policy be adopted. Justification Nil Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility.

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. C.M. Hall That this Report be received and noted and the revised Audit Committee - Council Policy be considered at a Councillor Strategy Session.

CARRIED ABSENT. DID NOT VOTE - Cr. I.J. Rasmussen


Page 57



ORD.CCS/10.2.1 Corporate and Community Support Report 119th Annual Conference Local Government Association of Queensland held 19 - 21 October 2015 Empire Theatre Toowoomba

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 18 August 2015 Authored by L. Sharpe, GOVERNANCE AND INFORMATION SUPPORT MANAGER Responsible Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to seek Council's direction regarding the delegates from Western Downs Regional Council to be approved to attend the 119th Annual Conference of the Local Government Association of Queensland to be held 19 to 21 October 2015 at the Empire Theatre in Toowoomba. Western Downs Regional Council has a voting entitlement of four (4) votes at this conference, so Councillors will also be asked to determine the division of the voting entitlement between the delegates approved to attend. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. Council appoints two (2) Councillors as delegates to attend the 119th Annual Conference of the Local

Government Association of Queensland to be held 19 to 21 October 2015 at the Empire Theatre in Toowoomba; and

2. Council determine the division of the voting entitlement of four (4) votes between the appointed

delegates. Justification Nil


Page 58

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS ORD.CCS/10.2.1 Corporate and Community Support Report 119th Annual

Conference Local Government Association of Queensland held 19 - 21 October 2015 Empire Theatre Toowoomba …(Cont’d)

Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility. Cr. A.N. Smith temporarily retired from the Meeting at 11:10 AM. Cr. A.N. Smith returned from temporary absence at 11:11 AM.

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. C.M. Hall That this Report be received and that: 1. Council appoints two (2) Councillors (Cr. R.C. Brown and Cr. O.G. Moore) as delegates to attend the

119th Annual Conference of the Local Government Association of Queensland to be held 19 to 21 October 2015 at the Empire Theatre in Toowoomba;

2. Council determine the division of the voting entitlement of four (4) votes between the appointed

delegates - Two (2) votes each Delegate; and 3. Council approves the attendance of all Councillors at the 119th Annual Conference of the Local

Government Association of Queensland to be held 19 to 21 October 2015 at the Empire Theatre in Toowoomba.

CARRIED



Page 59

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS

ORD.CCS/10.2.2 Corporate and Community Support Report Request Reconsider Decision Funding Local Events and Sponsorship Program Tara Futures Group Incorporated

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 12 August 2015 Authored by D. Ashurst, COMMUNITY DEVELOPMENT COORDINATOR EAST Responsible Manager C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to advise Council of correspondence received from Tara Futures Group Incorporated requesting Council to reconsider its application for funding submitted in the Local Events and Sponsorship Funding Round 2 March 2015. This application was declined by Council at its Meeting of 1 April 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. Council reconsider the decision not to approve the funding application submitted by Tara Futures

Group Incorporated for the amount of $3,590 plus in-kind assistance of $1,215 towards the 2015 Christmas Street Party to be held on 4 December 2015; and

2. Council consider funding this event through the Local Events and Sponsorship Program, Category for

Funding (maximum up to $5000 cash and/or in-kind) - Town Christmas Celebrations. Justification Nil


Page 60

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS ORD.CCS/10.2.2 Corporate and Community Support Report Request

Reconsider Decision Funding Local Events and Sponsorship Program Tara Futures Group Incorporated …(Cont’d)

Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility. Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 3: Healthy Living The people of the Western Downs enjoy the benefits of a healthy and active lifestyle within safe and inclusive communities. Strategic Theme 4: Welcoming Communities The unique character and identity of the people and towns of the Western Downs will be promoted and celebrated both within our region and beyond.

COUNCIL RESOLUTION

MOVED by Cr. O.G. Moore and seconded by Cr. R.B. Jamieson That this Report be received and that: 1. Council approve the funding application submitted by Tara Futures Group Incorporated for the amount

of $3,590 plus in-kind assistance of $1,215 towards the 2015 Christmas Street Party to be held on 4 December 2015; and

2. Council fund this event through the Local Events and Sponsorship Program, Category for Funding

(maximum up to $5,000 cash and/or in-kind) - Town Christmas Celebrations.



Page 61


ORD.CCS/10.2.3 Corporate and Community Support Report Regional Arts Development Fund

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 21 August 2015 Authored by C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible Manager C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to advise Council of correspondence received from the Premier of Queensland, Minister for the Arts advising that funding of $66,000 has been approved towards the local delivery of Council's 2015/2016 Regional Arts Development Fund Program. Furthermore, it is recommended that the Western Downs Regional Council Regional Arts Development Fund Advisory Committee is dissolved. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. Council dissolve the Western Downs Regional Council Regional Arts Development Fund Advisory

Committee; 2. Council provides direction on the level of contribution for the 2015/2016 Regional Arts Development

Fund Program; 3. Any changes in the 2015/2016 allocation (Arts Queensland, Council) be amended in the first Quarter

Review of the 2015/2016 Budget; 4. Provision of $15,015 reflecting the surplus from the 2014/2015 Regional Arts Development Fund

allocation to be provided for in the first Quarter Review of the 2015/2016 Budget; and 5. The Round 1 closing date for the Regional Arts Development Fund Program be rescheduled to 3

November 2015.


Page 62

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS ORD.CCS/10.2.3 Corporate and Community Support Report Regional Arts

Development Fund …(Cont’d) Justification Nil Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility. Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 3: Healthy Living The people of the Western Downs enjoy the benefits of a healthy and active lifestyle within safe and inclusive communities. Strategic Theme 4: Welcoming Communities The unique character and identity of the people and towns of the Western Downs will be promoted and celebrated both within our region and beyond.

COUNCIL RESOLUTION

MOVED by Cr. C.T. Tillman and seconded by Cr. O.G. Moore That this Report be received and that: 1. Council dissolve the Western Downs Regional Council Regional Arts Development Fund Advisory

Committee; 2. Council provides $54,600 for the 2015/2016 Regional Arts Development Fund Program; 3. The changes in the allocation from Arts Queensland/Council be amended in the first Quarter Review

of the 2015/2016 Budget; and 4. The Round 1 closing date for the Regional Arts Development Fund Program be rescheduled to 3

November 2015.



Page 63


ORD.CCS/10.2.4 Corporate and Community Support Report Request in Principle Support Cross Council Collaboration The Pipeline Project

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 19 August 2015 Authored by J. O'Connor, ACTING CULTURAL DEVELOPMENT COORDINATOR Responsible Manager C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to advise Council of a request received from Gladstone Arts Council Incorporated seeking "in-principle" support for The Pipeline Project initiative. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that Council provide a letter of "in-principle" support to the Gladstone Arts Council Incorporated for The Pipeline Project. Justification Nil Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility. Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 3: Healthy Living The people of the Western Downs enjoy the benefits of a healthy and active lifestyle within safe and inclusive communities.


Page 64

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS ORD.CCS/10.2.4 Corporate and Community Support Report Request in Principle

Support Cross Council Collaboration The Pipeline Project …(Cont’d)

Strategic Theme 4: Welcoming Communities The unique character and identity of the people and towns of the Western Downs will be promoted and celebrated both within our region and beyond.

COUNCIL RESOLUTION

MOVED by Cr. C.M. Hall and seconded by Cr. A.N. Smith That this Report be received and that Council not provide a letter of "in-principle" support to the Gladstone Arts Council Incorporated for The Pipeline Project.



Page 65


ORD.CCS/10.2.5 Corporate and Community Support Report Application Gazettal Show Holidays 2016

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 19 August 2015 Authored by C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible Manager C. Murphy, COMMUNITY DEVELOPMENT MANAGER Responsible General Manager A. D. Ireland, CORPORATE AND COMMUNITY SUPPORT GENERAL

MANAGER

Summary/Purpose

The purpose of this Report is to advise Council of correspondence received from the Treasurer, Minister for Employment and Industrial Relations and Minister for Aboriginal and Torres Strait Islander Partnerships that requests for the appointment of special holidays for 2016 in accordance with the Holidays Act 1983 must be submitted no later than Friday, 4 September 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. In accordance with the Holidays Act 1983, Council submit the following dates to be appointed as 2016

gazetted Show Holidays:-

Justification Nil

Name of Event Show Dates Proposed Show Holiday Nature of Event JustificationDalby Show 15 & 16 April 2016 Friday, 15 April 2016 Agricultural Show Public Holiday for Local Agricultural ShowWandoan Show 22 & 23 April 2016 Tuesday, 1 November 2016 Agricultural Show To align with Melbourne CupMiles Show 16 & 17 May 2016 Tuesday, 17 May 2016 Agricultural Show Public Holiday for Local Agricultural ShowChinchilla Show 20 & 21 May 2016 Friday, 20 May 2016 Agricultural Show Public Holiday for Local Agricultural ShowTara Show 5 March 2016 Monday, 8 August 2016 Agricultural Show To align with Brisbane Exhibition


Page 66

MINUTE ITEMS FOR DISCUSSION ORD.CCS/10.2 CORPORATE AND COMMUNITY SUPPORT REPORTS ORD.CCS/10.2.5 Corporate and Community Support Report Application Gazettal

Show Holidays 2016 …(Cont’d) Link to Corporate Plan Strategic Theme 1: Effective and Inclusive Governance Western Downs Regional Council can be relied on to govern its communities and manage its business with strategic vision, equity, transparency, collaboration and financial responsibility.

COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. G.M. Olm That this Report be received and that: 1. In accordance with the Holidays Act 1983, Council submit the following dates to be appointed as 2016

gazetted Show Holidays:-


Name of Event Show Dates Proposed Show Holiday Nature of Event JustificationDalby Show 15 & 16 April 2016 Friday, 15 April 2016 Agricultural Show Public Holiday for Local Agricultural ShowWandoan Show 22 & 23 April 2016 Tuesday, 1 November 2016 Agricultural Show To align with Melbourne CupMiles Show 16 & 17 May 2016 Tuesday, 17 May 2016 Agricultural Show Public Holiday for Local Agricultural ShowChinchilla Show 20 & 21 May 2016 Friday, 20 May 2016 Agricultural Show Public Holiday for Local Agricultural ShowTara Show 5 March 2016 Monday, 8 August 2016 Agricultural Show To align with Brisbane Exhibition


Page 67



ORD.IS/10.3.1 Infrastructure Services Report Chinchilla Potable Water Treatment Plant Upgrade Building Our Regions Application

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 25 August 2015 Authored by M.P. Sullivan, UTILITIES CAPITAL WORKS PROGRAM MANAGER Responsible Manager T. Low, UTILITIES MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is for Council to give consideration to providing evidence of its commitment to the management and costs associated with the ongoing operation and maintenance of the proposed upgrade to the Chinchilla Potable Water Treatment Plant. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and: 1. Council commits to the ongoing operational and maintenance costs associated with the proposed

upgrade to the Chinchilla Potable Water Treatment Plant, should it be successful in funding from the Building Our Regions (BOR) funding program.

Justification Nil Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 5: Innovation and Economic Success Through strategic investment, facilitation and advocacy Western Downs Regional Council will continue to build capacity for the sustainable growth of our prosperous region.


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MINUTE ITEMS FOR DISCUSSION ORD.IS/10.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/10.3.1 Infrastructure Services Report Chinchilla Potable Water

Treatment Plant Upgrade Building Our Regions Application …(Cont’d)

Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.

COUNCIL RESOLUTION

MOVED by Cr. C.T. Tillman and seconded by Cr. A.N. Smith That this Report be received and: 1. Council commits to the ongoing operational and maintenance costs associated with the proposed

upgrade to the Chinchilla Potable Water Treatment Plant, should it be successful in funding from the Building Our Regions (BOR) funding program.

CARRIED



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MINUTE ITEMS FOR DISCUSSION ORD.IS/10.3 INFRASTRUCTURE SERVICES REPORTS

ORD.IS/10.3.2 Infrastructure Services Report Funding Agreement Australian Pacific Liquefied Natural Gas Western Downs Regional Council Anzac Park Miles Legacy Project

To R.A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Authored by D. Kibble, SENIOR TECHNICAL OFFICER MILES AND WANDOAN Responsible Manager M. Coutts, WORKS MANAGER MILES AND WANDOAN Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to seek Council's approval to allocate funds from Developers Contributions for Anzac Park Legacy Project to the value of $150,000. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that Council: 1. Enter into a Funding Agreement with Australia Pacific LNG Pty Limited to undertake the Anzac Park

Legacy Project to the value of $600,000, jointly funded by Australia Pacific LNG Pty Limited and Western Downs Regional Council; and

2. Allocate $150,000 in funding from its reserve for Parks Infrastructure Developers Contributions as its

proportion of funding for the project. Justification Nil Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 3: Healthy Living The people of the Western Downs enjoy the benefits of a healthy and active lifestyle within safe and inclusive communities.


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MINUTE ITEMS FOR DISCUSSION ORD.IS/10.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/10.3.2 Infrastructure Services Report Funding Agreement Australian

Pacific Liquefied Natural Gas Western Downs Regional Council Anzac Park Miles Legacy Project …(Cont’d)

Strategic Theme 4: Welcoming Communities The unique character and identity of the people and towns of the Western Downs will be promoted and celebrated both within our region and beyond. Strategic Theme 8: Accessible and Connected Places The Western Downs region will continue to develop accessible transport systems and advocate for improved telecommunications to connect our people, businesses and industries locally, regionally, nationally and globally.

COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. O.G. Moore That this Report be received and that Council: 1. Enter into a Funding Agreement with Australia Pacific LNG Pty Limited to undertake the Anzac Park

Legacy Project to the value of $600,000, jointly funded by Australia Pacific LNG Pty Limited and Western Downs Regional Council; and

2. Allocate $150,000 in funding from its reserve for Parks Infrastructure Developers Contributions as its

proportion of funding for the project.



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ORD.IS/10.3.3 Infrastructure Services Report Amendment to Register of Cost Recovery Fees and Commercial Charges 2015/2016 Dalby Civic Theatre and Ironbark Theatre Cinema

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 12 August 2015 Authored by M. Prain, FACILITIES COORDINATOR Responsible Manager J. Taylor, FACILITIES MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to seek Council's approval to have Lines 140 and 176 removed from the current Register of Cost Recovery Fees and Commercial Charges 2015/2016 as adopted by Council on 18 June 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. Council approve the removal of Lines 140 and 176 in the current Register of Cost Recovery Fees and

Commercial Charges 2015/2016 relating to Family tickets at the Dalby Civic Theatre and Chinchilla Ironbark Theatre, as adopted by Council on 18 June 2015.

Justification Nil Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region.


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MINUTE ITEMS FOR DISCUSSION ORD.IS/10.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/10.3.3 Infrastructure Services Report Amendment to Register of Cost

Recovery Fees and Commercial Charges 2015/2016 Dalby Civic Theatre and Ironbark Theatre Cinema …(Cont’d)

COUNCIL RESOLUTION

MOVED by Cr. C.T. Tillman and seconded by Cr. A.N. Smith That this Report be received and that: 1. Council approve the removal of Lines 140 and 176 in the current Register of Cost Recovery Fees and

Commercial Charges 2015/2016 relating to Family tickets at the Dalby Civic Theatre and Chinchilla Ironbark Theatre, as adopted by Council on 18 June 2015.

CARRIED



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ORD.IS/10.3.4 Infrastructure Services Report Meandarra State School P and C Request For Camping Fee and Charges To Be Waived For School Centenary

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2 Date 17 August 2015 Authored by M. Prain, FACILITIES COORDINATOR Responsible Manager J. Taylor, FACILITIES MANAGER Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to seek Council's decision in relation to a request to waive the relevant fees and charges relating to the camping grounds and caravan parks in Meandarra for the upcoming Meandarra State School Centenary celebrations to be held 18 - 20 September 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and that: 1. Council not accede to the request from Meandarra State School P and C to waive the relevant fees

and charges relating to the camping grounds and caravan parks in Meandarra for the upcoming Meandarra State School Centenary Celebrations; and

2. Council advise the Meandarra State School P and C that they will be responsible for the provision of

sufficient additional toilet and shower amenities for campers, and the cleaning of such, for the duration of the event.

Justification Nil Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region.


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MINUTE ITEMS FOR DISCUSSION ORD.IS/10.3 INFRASTRUCTURE SERVICES REPORTS ORD.IS/10.3.4 Infrastructure Services Report Meandarra State School P and C

Request For Camping Fee and Charges To Be Waived For School Centenary …(Cont’d)

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. C.T. Tillman That this Report be received and that: 1. Council not accede to the request from Meandarra State School P and C to waive the relevant fees

and charges relating to the camping grounds and caravan parks in Meandarra for the upcoming Meandarra State School Centenary Celebrations.

Cr. R.B. Jamieson and Cr. C.T. Tillman withdrew their ORIGINAL MOTION.

COUNCIL RESOLUTION

MOVED by Cr. A.N. Smith and seconded by Cr. C.M. Hall That this Report be received and that: 1. Council accede to the request from Meandarra State School P and C to waive the relevant fees and

charges relating to the camping grounds and caravan parks in Meandarra for the upcoming Meandarra State School Centenary Celebrations; and

2. Council advise the Meandarra State School P and C that they will be responsible for the provision of

sufficient additional toilet and shower amenities for campers, and the cleaning of such, for the duration of the event.

Mr R. Musgrove, CHIEF EXECUTIVE OFFICER temporarily retired from the Meeting at 12:11 PM. Mr R. Musgrove, CHIEF EXECUTIVE OFFICER returned from temporary absence at 12:12 PM.

CARRIED (6,2) FOR VOTE - Cr. C.M. Hall, Cr. G.M. Olm, Cr. A.N. Smith, Cr. R.B. Jamieson, Cr. O.G. Moore, Cr. C.T. Tillman

AGAINST VOTE - Cr. A.G. Brame, Cr. R.C. Brown ABSENT. DID NOT VOTE - Cr. I.J. Rasmussen


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MINUTE ITEMS FOR NOTING COUNCIL RESOLUTION MOVED by Cr. O.G. Moore and seconded by Cr. A.G. Brame That the following Reports be received and noted: 1. ORD.IS/11.3.1 Infrastructure Services Utilities Monthly Report July 2015; and 2. ORD.IS/11.3.2 Infrastructure Services Monthly Report Built Environment July 2015.

CARRIED



Nil.


Nil.


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MINUTE ITEMS FOR NOTING


ORD.IS/11.3.1 Infrastructure Services Utilities Monthly Report July 2015 To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2, LG32.7.3, LG29.7.3, LG10.6.1 Date 20 August 2015 Authored by T. Fagg, WATER TREATMENT PRINCIPAL Responsible Manager T. Fagg, WATER TREATMENT PRINCIPAL Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to provide Council with information on the operations of water, wastewater and gas service for the month of July 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and noted. Justification Nil Link to Corporate Plan Strategic Theme 2: Enriched Communities The communities of the Western Downs are enriched through the provision of relevant facilities, essential as well as social services targeted to the needs of our growing region. Strategic Theme 5: Innovation and Economic Success Through strategic investment, facilitation and advocacy Western Downs Regional Council will continue to build capacity for the sustainable growth of our prosperous region. Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.


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MINUTE ITEMS FOR NOTING ORD.IS/11.3 INFRASTRUCTURE SERVICES REPORTS

ORD.IS/11.3.2 Infrastructure Services Monthly Report Built Environment July 2015

To R. A. Musgrove, CHIEF EXECUTIVE OFFICER File No AD6.6.2, Doc. No. 2823276 Date 24 August 2015 Authored by N. Palm, WORKS MANAGER DALBY

M. Coutts, WORKS MANAGER MILES AND WANDOAN B. Sehmi, WORKS MANAGER CHINCHILLA AND TARA

Responsible Manager A. Meehan, WORKS PRINCIPAL Responsible General Manager G. K. Cook, INFRASTRUCTURE SERVICES GENERAL MANAGER

Summary/Purpose

The purpose of this Report is to provide Council with details of the Built Environment Activities for the month of July 2015. Employee Material Personal Interest/Conflict of Interest Nil Councillor Material Personal Interest/Conflict of Interest Nil


That this Report be received and noted. Justification Nil Link to Corporate Plan Strategic Theme 5: Innovation and Economic Success Through strategic investment, facilitation and advocacy Western Downs Regional Council will continue to build capacity for the sustainable growth of our prosperous region. Strategic Theme 6: Balanced Growth A balanced and responsible approach to the continued growth of our region will promote sustainable development that enhances the liveability of our communities and the prosperity of our diverse businesses and industries.


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NOTICES OF MOTION

ORD.NOM/12.1 CONSIDERATION OF NOTICES OF MOTION/BUSINESS

Nil.

ORD.NOM/12.2 RECEPTION OF NOTICES OF MOTION FOR NEXT MEETING

Nil. URGENT GENERAL BUSINESS

ORD.UGB/13.1 URGENT GENERAL BUSINESS

ORD.UGB/13.1.1 Councillor Strategy Session Fees and Charges Overnight Caravan Parks

File No AD6.6.2

Summary/Purpose

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. A.G. Brame That a Councillor Strategy Session be held to discuss the Fees and Charges in relation to Overnight Caravan Parks in the context of Council's Tourism Strategy. Cr. C.M. Hall temporarily retired from the Meeting at 12:16 PM. Cr. C.M. Hall returned from temporary absence at 12:19 PM.

CARRIED (7,1) ABSENT. DID NOT VOTE - Cr. I.J. Rasmussen


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URGENT GENERAL BUSINESS ORD.UGB/13.1 URGENT GENERAL BUSINESS

ORD.UGB/13.1.2 Stayover in Chinchilla File No AD6.6.2

Summary/Purpose

COUNCIL RESOLUTION

MOVED by Cr. R.B. Jamieson and seconded by Cr. A.G. Brame That Council notify King & Company that Council agrees to the Chinchilla Moteliers discontinuing their application to the Court on the basis that each party bear its own costs.



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MEETING CLOSURE

The Meeting concluded at 12:27 PM. I hereby certify that the foregoing is a true record of the Minutes of the Proceedings of the Ordinary Meeting held this second day of September 2015. Submitted to the Ordinary Meeting of Council held this sixteenth day of September 2015. Signed: Wednesday, 16 September 2015.

Cr. R.C. Brown MAYOR OF WESTERN DOWNS REGIONAL COUNCIL


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APPENDIX / ATTACHMENTS

2 september 2015 ordinary meeting of council minutes confirmed · pdf file ·...

Documents