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CONVOCATION DAY TRAINING FOR FACULTYMT. SAN ANTONIO COLLEGE

Presenters:Karen Saldana

Director of Safety, Health Benefits & Risk ManagementMark DiMaggio

Director, Public Safety

August 26, 2011

Overview of Today’s Meeting

• Incident Command System Overview• Description of Faculty Roles• Emergency Notification System (Blackboard/ConnectED)

• Staff Training Opportunities• Resources• Roundtable Discussion

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Incident Command System (ICS) Overview

• Use of ICS for public agencies is required by Gov’t. Code § 8607 and Homeland Security Presidential Directive 5 (HSPD-5)

• Linked to recovery ($$) for response-related activities following a State- or Federal-declared emergency

• Standardized, all-hazard incident management concept utilized by police, fire, schools, public health, etc.

• Creates for organized chain of command

• Manages personnel, facilities, and equipment

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EOC Function Chart

Floor CaptainFloor CaptainFloor Captain

Faculty/You

Floor Captain

Field Level Function Chart

Building Marshal

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Faculty Roles & Responsibilities

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You Are a Leader

• Our students have been cultured for years to look to instructors for leadership and guidance.

• You are the District’s employee in the classroom, representing Mt. San Antonio College.

• CA Gov’t Code § 3100:“… all public employees are hereby declared to be disaster service workers.”

Things to Remember in a Disaster/Incident

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You Must Provide Emergency Information to Your Students

• Go over emergency procedures during the first day of class – where to go, what to do, etc. Students will follow your lead, so stay calm.

You Must be Prepared Personally

• The College will be stretched very thin to just take care of students and the injured/displaced.

• We will need faculty and staff to be personally prepared at home so they can HELP.

• Get emergency supplies into your office, car, and home. Update your personal evacuation plan. You can start bygoing to www.espfocus.org or www.ready.gov.

Faculty Roles & Responsibilities (cont’d)

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Choose Your Assembly Area (local), Know Your Role There, and Help Evacuate

• When you evacuate your home, office, or classroom you should have a pre-designated place to meet after evacuation (a.k.a., the Assembly Area). http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html

• During evacuations, assist those in need or the disabled to safely exit the facility. Know when to avoid elevators and be aware of alternate exit routes.

• At the Assembly Area, take note of who is there, who did not/could not evacuate, and who may have chosen to go home. Share information with the Floor Captain(s).

• Meet emergency workers and share what you know about what’s happening inside.

• In the event of a full-scale campus closure, Building Marshals/Floor Captains will receive notification in their Assembly Areas of next steps. Faculty/staff leadership roles will continue during a full-scale evacuation.

Faculty Roles & Responsibilities (cont’d)

Faculty Roles & Responsibilities (cont’d)

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What to Do For EARTHQUAKE, FIRE ALARM, OR CIVIL UNREST

• EARTHQUAKE: Duck, cover, and hold until the shaking stops. Then, head to the Assembly Area.

• FIRE ALARM: Evacuate whether there is smoke and/or fire or not. Head to the Assembly Area.

• CIVIL UNREST: If outdoors, leave the immediate vicinity and take cover. If indoors, lock the door and quietly shelter in place. Call Public Safety at 4-5-5-5 or 9-9-1-1.

Faculty Roles & Responsibilities (cont’d)

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Faculty Can Help in Other Ways

• Faculty members are invited to volunteer for Campus Emergency Response Teams (CERT).

• Some faculty members may have special skills (nursing, counseling, HazMat) and can help.

Faculty Must Report Mt. SAC’s “Academic Capacity” Up the Chain

• Soon after a disaster, such as an earthquake, District leadership will need solid information to determine if classes can be resumed. Supervisory/phone trees should be in place to facilitate this.

• Faculty, Department Chairs, and Deans should report, using their existing lines of communication, on the status and welfare of their staff, the status of their facilities, and their ability to teach.

• Faculty may have to “get creative” in how they communicate with each other and in finding non-traditional places and ways to hold classes, including via the internet.

Emergency Notification System (Blackboard/ConnectED)

• Approved by the Board of Trustees on March 24, 2010

• Requirement of the Higher Education Act

• Immediate response to campus before, during, and following crisis via cell phone, home phone, work phone, e-mail account, and PDA’s TTY/TTD devices for hearing impaired

• Fully hosted web-based system (remote location)

• Ability to store up to six phone numbers per person

• https://myportal.mtsac.edu

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Voluntary Course Offerings

• Campus Community Emergency Response Team (CERT)

• CPR/First Aid

• Annual overview of emergency procedures and plan

• Building Marshal/Floor Captain

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Staff Training Opportunities

• For information on the Great Southern California ShakeOut 2011, go to:www.shakeout.org

• To obtain a copy of today’s presentation, go to:http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html

• To view your Building Evacuation Plan, go to:http://inside.mtsac.edu/departments/admin/risk/emergency-preparedness.html

• To obtain a copy of the handout entitled Emergency Survival Program (ESP) Family Steps to Survival, go to:www.espfocus.org

• To obtain a copy of the goldenrod Emergency Procedures flip chart, contact Public Safety at X4555.

• Additional Resources:www.earthquakecountry.infowww.ready.govwww.prepare.orgwww.fema.gov/areyouready/ 14

Faculty Resources

Contact Us

Risk Management, Building 11A

Karen Saldana

909.274.5508

ksaldana@mtsac.edu

Mark DiMaggio

909.274.5536

mdimaggio@mtsac.edu15