2. 4. 0 etq

ENGINEERING CHANGE NOTICE s 0 ' 2

~

Design Ermr/Omlsdon 0 I 5. Diatrlbution (include name, MSIN. and no ofcoples) See distribution

HAMFORD

1.ECN 658 1 e 5 .. ........ . . ... . . . . . . . . . . . ...... . . .. . . P,Oj. ECN

A-790041 3-2 (lOB7)

2. ECN Category (mark one) Supplemental 0

Change ECN 0 Dired RevWon @

0 Temporary Standby

Superaedure 0 c.nrawold 0

121. Modhlcation Work 0 Yes (fill out Elk. 12b) 0 No NA Blka 12b,

{2c, 12d)

I

! 3. Origlnatot8 Name. Organizatlon. MSIN. and Telephone No. S. P. Desai, Systems Engineering, R3-86,

8. Project TRIe/No.Nhrk Order No.

4. USQ Required? 5. Date

etQ: @No February 1, 2000 *

373-9784 .td@ 7. Bldg./Sys./Fac. No. 8. Approval D d g M b r

Spent Nuclear Fuel Project

'9. Dowment Numbers Changed by thls ECN (Includes N/A N/A !

; 10. Related ECN No(.). 11. Related PO No.

ahart no. and rev.)

12b. Work Package No.

N/A N/A N/A

SNF-4086, Rev 1 ECN 653269 N/A 1%. Modification WorkCompkted 12d. Rastond to Oti inn1 Condltkn (Tamp. I or Standby ECfs only)

Design Authorlty/Co Enginnar Slgnature h Deslgn Aulhorlty/Co Engineer Signature & 1 Bate Bate .

A.7900013-1

4.. Justification (mark one) Criteria Change ' @ ~~~l~~ Improvement 0 Environmental 0

0 Faclllty Dendkatlon As- F o u n d

Conat. Error/Oml.slon 0

0 Fadlitate Con#. 0

1 4 . Justlhtlon Datalls The intent of SNF 4086 is to report progress made in the current engineering process improvements, and describe other engineering initiatives. It also incorporates implementation guideline f o r new engineering procedures from the SNFP-MD-09 (now cancelled).

of 2 ENGINEERING CHANGE NOTICE

6. Design Verification 17. Cos1 Impact Required ENGINEERING CONSTRUCTION

0 Yes Additional 0 5 N/A Additional 0 5 N/A

@I No Savings 0 s N/A Savings 0 s N/A - ~

9 Change impact Review: indicate the related documents (other than the en ineerin documents idenllfied on Side 1) that will be affected by the chanpe described in Block 13. Enter the affecied documenl number In iiock 26)

1. ECN (use no. from pg. 1)

658185

18. Schedule impact (days)

improvement 0. N/A Delay 0%

SDDIDD 0 Functional Design Criteria 0 Operating Specification 0 Criticality Specification Concepblal Design Repwt 0 Equipment Spec. Const. Spet. 0 Procurement Spec. 0 Vendor information 0 OM Manual 0 FSARISAR 0 Safety Equipment List 0 Radiation Work Permit 0

Environmental Report 0 Environmental impact Statement

SeismidStress Analysis StresdDesign Report interface Control Drawing Calibration Procedure installation Procedure Maintenance Procedure Engineering Procedure Operating instruction Operating Procedure Operational Safety Requirement IEFD Drawing Cell Arrangement Drawing Esential Material Specification Fac. Proc. Samp. Schedule inspection Plan

0 Tank Calibration Manual 0 0 Health Physics Procedure 0 0 Spares MulBple Unit Listing 0

0 Componenl index 0 ASME Coded llem 0

0 Computer Somare 0 0 Elecbic Circuit Schedule 0 0 ICRS Procedure 0

0 Process Flow Chart 0 0 Purchase Requisition 0 0 Tickler File 0 0 N/A E

0 Test ProcedureS/Specification 0

0 Human Factor Cpnsideation 0

0 Process Conboi ManualIPian 0

Environmental Permit 0 inventory Adjustment Request 0 0 3. Other Affected Documents: (NOTE Documents listed below will not be revised by this ECN.) Signatures below indicate that the signing

organization has been notified of other affected documents listed below. Document NumberlRevision Document NumberRevision Document NumberlRevision

N/A N/A N/A

Signature Signature Dale

6 e 3 . c ~ Design &en1 N/A

1. Approvals

COS.

COS.

Eng. S . P. Desai 5 * Mgr. G . D . Forehand

aA N/A

Safety N/A

Environ. N/A

Other N/A

PE N/A

OA N/A

Safety N I A

Design N I A

Environ. N/A

Other N/A

Signature or a Control Number that tracks the Approval Signature

N/A

N /A

CORRESPONDENCE DISTRIBUTION COVERSHEET

Author S. P. Desai

Addressee

Distribution Correspondence No.

February 9,2000 00-sNF/sm-001

SPENT NUCLEAR FUEL PROJECT - SNF-4086. REV. 2. ECN 658185 Subject

DISTRTBUTION Page 1 of 4

Approval Dale Name Location wian.

R. R. Anderson T. Z. Anderson W. B. Anderson K. E. Ard G. D. Bazinet T. B. Bergman P. S. Blair E. A. Boyd A. E. Bridges J. L. Brinkley S. A. Brisbin S. P. Burke R. A. Call J. R. Cassidy M. I. Cat0 S. A. Chastain D. M. Chenault C. S. Cho K. J. Cleveland K. C. Conrad D. L. Cooley D. D. Craig A. S. Daughtridge G. M. Davis P. E. Davis P. T. Day J. I. Dearing S. J. Dechter S. P. Desai J. I. Diehl D. R. Duncan R. D. Dunlap R. A. Dusenbery G. L. Eaton R. V. Filkowski G. D. Forehand J. W. Foster J. R. Frederickson W. A. Frier

X3-76 B4-68 x3-74 X3-85 58-06 R3-11 R3-11 X3-85 h0-40 X3-88 R3-86 x3-74 x3-74 x3-74 x3-74 h0-40 R3-86 X3-76 X3-85 X3-80 X3-85 X3-76 R3-86 X3-80 X3-71 R3-11 R3-11 52-48 R3-86 X3-80 R3-86 51-53 x3-74 52-45 X3-85 R3-86 52-48 R3-86 X3-76

X X X

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Author

S . P. Desai Addressee Distribution

Correspondence No. 00-SNF/SPD-001 Fcbruuy 9.2000

subjccl: SPENT NUCLEAR FUEL PROJECT - SNF-4086. REV. 2. ECN 658185

DISTRIBUTION Page 2 of 4

Approval Date Name Location w/att.

L. J. Garvin L. H. Goldmann D. L. Gordon B. D. Groth M. J. Gunderson M. N. Hall C. S. Haller T. D. Hays S. L. Hecht C. R. Hoover J. S. Huisingh P. G. Huntley J. J. Irwin M. A. Islam R. G. Jones D. P. Kimball C. C. Kinkel S. C. Klimper J. J. Klos B. M. Koons J. M. Kurta K. I. Lane M. J. Langevin K.W.Law P. G. LeRoy B. S. Lew D. P. Maassen B. J. Makenas G. E. Mata D. H. Matheny R. L. McCormack L. B. McDaniel L. J. McKenzie D. W. Medford D. T. Mildon W. C. Miller C. R. Miska D. C. Mobley D. A. Moody

R3-26 R3-86 52-45 *,

X3-88 X3-76 X3-85 R3-86 X R3-86 h0-40 R3-86 X3-85 X3-68 R3-86 52-5 1 R3-11 R3-11 x3-74 R3-86 X3-71 X3-88 X3-76 X3-90 X3-76 X3-85 R3-11 x3-79 h0-40 h0-40 16-58 X3-88 R3-11 R3-11 52-45 R3-86 x3-74 R3-11 R3-86 x3-73 X3-85

X

X X X

Author S. P. Desai


Addressee Distribution

Correspondence No. 00-SNF/SPD-00 1 February 9,2000

subjcd: SPENT NUCLEAR FUEL PROJECT - SNF-4086, REV. 2, ECN 658185

DISTRIBUTION Page 3 of 4

Approval Date Name Location w/att.

S. S. Moss E. M. Myott S. A. Najjar K. Napora M. F. Nicol v. P. ocampo M. J. Packer A. L. Pajunen B. Q. Peery C. A. Petersen B. L. Philipp A. L. Pitner D. R. Precechtel J. A. Rampon R. W. Rasmussen J. B. Reiten G. M. Risenhoover L. A. Rodgers R. P. Ruth W. W. Rutherford D. L. Schifferl G. A. Schneebeck D. L. Sherrell D. W. Siddoway D. W. Smith P. E. Stanley G. L. Street R. M. Suyama C. E. Swenson J. A. Swenson D. J. Tedeschi C. B. Thomas M. W. Thompson J. D. Thomson D. J. Trimble B. R. Turner D. J. Watson E. E. Webb R. Whitehurst

R3-11 x3-74 x3-85 52-48 52-48 x3-88 R3-86 R3-86 X3-80 h0-34 R3-86 R3-86 X3-85 R3-11 X3-85 52-48 R3-11 x3-85 R3-11 G1-23 x3-74 H5-24 R3-86 X3-85 52-48 X3-76 B2-64 R3-11 58-07 R3-11 E6- 15 R3-86 x3-74 R3-86 h0-40 x3-74 x3-79 X3-85 R3-86

X

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Author S. P. Desai

CORRESPONDENCE DISTRtBUTION COVERSHEET

Addreuee Distribution

Corrcipande~ce No. 00-SNFKPD-00 1 Fehary 9.2000

SPENT NUCLEAR FUEL PROJECT - SNF-4086, REV. 2, ECN 658185 Subject

DISTRIBUTION

Page 4 of4 Approval Dale Name Location w/alt.

J. H. Wicks X3-71 M. J. Wiemers R3-11 R. B. Wilkinson R3-11 M. L. Willadsen X3-85 R. B. Willard R3-11 R. M. Yanochko R3-86 W. L. Zickuhr S2-5 1

SNF-4086, Rev. 2

@ SNFPROJECT ENGINEERING PROCESS IMPROVEMENT PLAN

1. P. b S a i

Flkor k.r\-Fbrk Rlohlsnd,W 99352 U.S. Deportment of Energy Contract DE-ACOB-WRLI 3200

EDTECN 658185 uc: uc-510 org code: zbfsoo Charge Code: 105353 B6R Code: Eu04 Jll 10 Total Pages: 71

KOyWOrdS: Engineering, Improvement, Init iat ives , Procedures, Process, HNF-PRO-1819, Configuration bianagement, Qualification Cards, Management hsessments, Integrated Schedule

Abstrsd: This plan documents the SNF Project ac t iv i t i e s and plans t o support i ts engineering process. I t describes f i v e SNF Project Engineering in i t ia t ives : new engineering procedures, qualification cards proce8s;configuration management, engineering self assessments, and integrated schedule for engineering a c t i v i t i e s .

TRADEMARK DISCLAIMER. Rehnnw herein to any spcinc commerdal product. pmou, or U N ~ S by -do name. tndo- wunuhdw. or othamlu, dome MI nwaarlly mnr(it& or imply Its ondomomont, mcommondltbn, or hvorhg by tha Unbd 8bln Oovernmont or any agoncy thenof or ih mntmCtOm or wbCOnblCtOm.

Prlntmd In U" V n M Sbtn of Amorlcl. To o h i n mpin of We documnt, corbct: DoQlnwnt con(m( Sorviwe. P.O. Box 950, Malrtop M. RWlbnd WA 99362. Phon. (SW) 372-2420; Fax (soo) 3754UM.

R h r Stamp

Approved For Public Release

A-6400-073.1 (1WD7)

(3) RevwOn

0

Mho- Rr R a h r (4) Dwalptlon of C h a w - Replace. Add, and Dekb Paws

(5) cog. Engr. I (s) W.W. w 0 I n i t i a l Releare, ELV # 626551, dated March 4,1999 SP Desai GD Forehand

I I I

ECN # 658185, dated February 1, 2000 Rs1 2

1

1

ECN # 654026, dated July 13, 1999 SP Desai GD Forehand

ECN # 653269, dated August 17, 1999 R J Kidder GD Forehand

SNF-4086. Rev. 2

SNF PROJECT ENGINEERING PROCESS IMPROVEMENT PLAN

January 2000

Sh'F4086,REV. 2

CONTENTS

1.0 Introduction and Purpose

2.0 SNF Project Engineering Initiatives 2.1 Engineering Procedures 2.1.1 Background 2.1.2 Methodology 2.1.3 Status 2.1.4

2.2 Qualification Cards 2.2.1 Background 2.2.2 Methodology 2.2.3 Status 2.2.4 Implementation Strategy

2.3 Configuration Management 2.3.1 Background 2.3.2 Methodology 2.3.3 Status 2.3.4 Implementation Strategy

2.4 Engineering Self Assessments 2.41 Background 2.4.2 Methodology 2.4.3 Status 2.4.4 Implementation Strategy

2.5

3.0 References

Implementation Strategy for New Engineering Procedures

Integrated Schedule for Engineering Activities

LIST OF APPENDICES

Appendix EP: New Engineering Ap Compliance to HNF-PRO-1819 Requirements Appendix CM-1: Status of Improvement Plan Resulting from the CM Gap Analysis Appendix CM-2: SNF Project Closure/Status on Response FDH-9953258A R2 to RL

Appendix SA: SNF Engineering Self-Assessment Schedule Assessment 99-AMW-015

i

1

4 4 4 4 5

5 5 5 5 5

6

6

SNF-4086, REV. 2

LIST OF TERMS

SNF Spent Nuclear Fuel A P S Administrative Procedures PHMC Project Hanford Management Contract PHMS Project Hanford Management System

ii

SNF-4086, REV. 2 SNF PROJECT ENGINEERING PROCESS IMPROVEMENT PLAN

1 .o

.2.0

2.1

2.1.1

2.1.2

INTRODUCTION AND PURPOSE

This Engineering Process Improvement Plan documents the SNF Project activities and plans to support its engineering process. It describes major initiatives undertaken or to be pursued by the SNF Project Engineering organization.

A major transition of the engineering resources to support the SNF Project operations phase is anticipated during FY 2000. Revisions to this plan will be developed as these initiatives are completed and the Engineering organization is transitioned from its current configuration to a technical support role for the operations phase.

SNF PROJECT ENGINEERING INITIATIVES

This section describes the initiatives in detail to provide the background, methodology, status, implementation strategy, and point of contact (POC).

Engineering Procedures

Background

The HNF-PRO-1819, PHMC Engineering Requirements became effective March 1, 1999. Prior to the effective date of HNF-PRO-1819, the SNF Project performed engineering work according to HNF-1613, SNF Project Engineering Practices. Full compliance with HNF-PRO-1819 required extensive changes to the HNF-1613 procedures. Therefore, as an interim measure, the SNF Project Director issued a management directive, SNFP-MD-009, Implementation Of PHMC Engineering Requirements on February 26,1999, to implement requirements of HNF-PRO-1819 until procedures could be revised. This directive validated interim use of HNF-1613 with administrative controls to impose HNF-PRO- 1819 requirements until September 30, 1999. A new set of engineering procedures in full compliance with HNF-PRO-1819 were to be provided to replace HNF-1613 by September 30, 1999.

Methodology

The SNF Project Chief Engineer formed the Procedure Integration (PI) group to expedite development and release of new engineering procedures under a joint leadership of the Deputy, SNF Project Engineering, and Manager, Systems Engineering. The PI members were appointed by the engineering managers based on subject matter expertise. The group met twice a week to formulate an integrated approach, and identify time lines for:

revisions to topic-specific procedures complying with HNF-PRO-18 19 requirements, development of new procedures, tracking the review and approval cycle for each procedure, and releasing the procedures.

Page 1 of 7

2.1.3

2.1.4

SNF-4086,REV 2 The PI leadership organized numerous briefing sessions to communicate progress made by the PI group with the SNF Project engineers and technical support staff involved in the SNF Project engineering activities. Initial orientation sessions were held in 200E and IOOK Areas to brief the employees regarding SNFP-MD-009 and SNF-4086, Rev 0, SNF Project Engineering Process Improvement Plan. The PI leadership also established an e-mailbox ("SNFP Eng Process Improvements) to announce progressive communications, invite questions or inquiries from the employees, and verify completion of specific mandatory actions. Follow on briefing sessions consisted of presentations made by the procedure authors as these procedures were released. The intent of the briefings was to ensure that the employees were aware of the new procedures, and provide them an opportunity to ask questions of the subject matter experts. A database was established to track required attendance at these briefings.

Status

A top level engineering procedure was identified to describe engineering process for the SNF Project (AP EN-6-030, Engineering Process.) This procedure contains a roadmap in an appendix to indicate in a matrix which procedure addresses each of the HNF-PRO-1819 requirements.

The SNFP-MD-009 and HNF-1613 were withdrawn on September 30, 1999 with the release ofnew and revised SNF Project Engineering procedures to comply with HNF-PRO-1819. These procedures are available as Administrative Procedures (AF's) in the most recent version with a following path:

\WOl2\SNF Proj WP-VER\ControlledW\(EN) Engineering Program

Appendix EP describes the released procedures in a summary form including the HNF-PRO-1819, Rev 3 requirements each procedure meets. This is to provide status when this appendix was updated. Since the procedures are subject to continuous reviews during use, updates are identified when process improvements are necessary. This is due to changing nature of engineering work. The follow on updates is not identified in this appendix.

A major briefing session was held on October 25, 1999 to communicate management expectations for implementation, brief employees on newly released procedures, and provide an opportunity for immediate feedback. Follow-up sessions were held for technical staff unable to attend this first briefing.

Implementation Strategy for New Engineering Procedures

The SNF Project is progressing to complete the design and construction phase in many of its subprojects. In some cases, it would be counterproductive to impose newly released engineering procedure requirements retroactively on all engineering activities. At the same time, there are opportunities where these procedures can be implemented so that all current requirements are implemented as described in the procedures. The following guidelines are provided to clarify procedure implementation.

a. For the completed engineering work (e.g., drawings, reports, analysis, verification, testing), no rework will be required for the sole purpose of compliance with the newly released procedures. This guideline presumes that the original work was in compliance with the requirements in effect at the time that engineering activity was completed.

Page 2 of 7

SNF4086,REV. 2 b. For the engineering work in progress, the requirements in the newly released engineering

procedures must be implemented. For specific instances where this is not feasible, variance(s) to the procedure(s) must be documented, and approved by the cognizant manager and the SNF Project Chief Engineer.

For the new engineering work, the most recent engineering procedures must be followed including any subsequent revision@) to the procedures.

c.

The Deputy, SNF Project Engineering and/or Manager, Systems Engineering should be contacted for any questions or fiuther clarification in this regard.

Qualification Cards

Background

The DOE Order 5480.20A, “Personnel Selection, Qualification, and Training Requirements for DOE Nuclear Facilities,” contains minimum requirements that must be included in training and qualification programs. The objectives are to ensure the development and implementation of contractor-administered training programs that provide consistent and effective training for personnel at DOE nuclear facilities. In addition, there are Office of Civilian Radioactive Waste Management (OCRWM) requirements @OE/RW-O333P, ”U.S. Department of Energy Office of Civilian Radioactive Waste Management Quality Assurance Requirements and Description for the Civilian Radioactive Waste Management Program, “QARD,” Section 2.2.12, and 2.2.13) for Personnel Qualification applicable to the OCRWM work performed within the SNF Project.

Methodology

The SNF Project Chief Engineer has established a process to qualify technical personnel in the practice of engineering. This process is described in the ENG-DI-012, “Engineering Qualification.” (Draft)

Status

The design authorities and cognizant engineers have been qualified and appointed in accordance with the AP EN-6-004, “Engineering Personnel Qualifications, Appointments and Responsibilities.” The technical personnel involved in the Phased Startup Initiative (PSI) have also been provisionally qualified. The engineering qualification process described in the ENG-DI-012 is in the final stage of the development.

Implementation Strategy

The target date for qualifying engineering managers, design authorities, and cognizant engineers in accordance with ENG-DI-012 is March 2000. The remaining engineering personnel and the technical support staff will be qualified on a schedule to support start of fuel movement operations. This will be initially implemented for current K Basin operational facilities. As systems are turned over for operations, the qualification process will be expanded.

2.2

2.2.1

2.2.2

2.2.3

2.2.4

Page 3 of 7

2.3

2.3.1

2.3.2

2.3.3

SNF-4086,REV 2 Configuration Management

Background

The configuration management plan (CMP) for the SNF Project is described in HNF-SD-SNF-CM-001. This plan is based on HNF-SD-SNF-RD-001, SNF Project StandardsRequirements Identification Document ( S R I D ) , and the PHMC Configuration Management Plan, HNF-MP-013 and tailored to the needs of the SNF Project. Appendix A in the HNF-SD-SNF-CM-001 is a matrix that links the specific requirements in the CMP to the source document and to the implementing procedures. A gap analysis was performed in December 1998 (Interoffice Correspondence 98-SNFIGDF-015) to determine if all necessary implementing procedures were identified and if the identified procedures addressed the CMP requirements adequately. This analysis resulted in recommendations for removing the identified gaps. Subsequently, a configuration management improvement plan (Interoffice Correspondence 99- SNF/GDF-002) was released in March 1999 to address each of the recommendations and assign actions.

The Department of Energy, Richland Operations Ofice (RL) conducted an integrated assessment of the configuration management program implementation on the SNF Project (Letter 99-AMW-015) in February 1999. The RL assessment identified two concerns, 13 findings, and five observations related to the SNF Project activities.

A software audit (PAD-AUD-99-021, Audit of FDH Computer Software Quality Assurance, issued in July 1999 and conducted by the RL Performance Assessment Division) identified weaknesses in software configuration control. The SNF Project Process Engineering organization took the lead in working with the Records and Information Management (RIM) services to develop software configuration management procedures.

Methodology

The Systems Engineering organization in the SNF Project led the effort to respond to the RL assessment. A comprehensive review and evaluation of the RL assessment (Letter FDH-9953258A R2) was conducted in June 1999. This included a determination of root causes of the problems and circumstances leading to the concerns and the finding along with corrective actions for more effective implementation of the CM process.

Status

Appendix CM-1 documents the completion of all actions identified in the configuration management improvement (corresponding to the Interoffice Correspondence 99-SNF/GDF-002).

The Letter FDH-9953258A R3 released in December 1999 reported the status or closure of 65 discrete actions identified in FDH-9953258A R2. Appendix CM-2 provides the status of specific actions (an attachment to the Letter FDH-9953258A R3).

New software control procedures are in development to resolve CM issues. Completion and implementation will be established when current budget and staff issues are resolved.

Page 4 of 7

2.3.4

2.4

2.4.1

2.4.2

2.4.3

2.4.4

SNF-4086, REV. 2 Implementation Strategy

With most of the actions completed, follow-on assessments and surveillances will be used to verify the effectiveness of the corrective actions. A detailed schedule for the FY 2000 assessments is in the development stage pending resolution of current budget and staff allocation issues, and will be integrated with the Management Assessment actions identified in Section 2.4.

Engineering Self Assessments

Background

The AP MS-1-036, “Management Assessments,” establishes responsibilities, requirements, and processes for planning, scheduling, conducting, and documenting management assessments (MA) within the Spent Nuclear Fuel Project (SNF Project). The SNF Project Chief Engineer is responsible for conducting MAS in the Engineering functional area.

Methodology

The AP MS-1-036 describes the process for conducting the MAS.

Status

The MAS for FY 2000 have been planned and described in the following section.

Implementation Strategy

The Appendix SA provides a summary of self-assessment activities for SNF Engineering and target dates for FY 2000. This includes items selected for the SNF Project Management Assessment activities and less formal self-assessment activities to be considered for inclusion in the integrated schedule (see section 2.5). The approved MA items are provided in Interoffice Correspondence #99-SNF/RBW-049, Spent Nuclear Fuel Project FYOO Management Assessment Plan Transmittal. As information is acquired from the management self assessments (MSAs), the relevant data will be integrated into the Appendix SA.

The MAS will be controlled through the Engineering working level schedule and the Project integrated schedule. This control will align the MAS with other priorities facing the Project.

Page 5 of 7

2.5

3.0

SNF4086,REV. 2 Integrated Schedule for Engineering Activities

The SNF project is transitioning construction projects to operations. There are two major subsystems and two other major facilities going through a start-up in FY 2000. As a result, the needs for engineering support are significantly greater than the existing resources available to provide coverage for all the facilities and all the different engineering functions.

The performance of any assessment also requires the expenditure of engineering resources. Given the shortage of engineering resources, a method for prioritizing and controlling work must be instituted and followed, so that the scarce resources are assigned to the highest priority activities. The method for this is usually the project’s integrated working level schedule. The lack of such a schedule for the SNF Project has seriously impeded the ability of any of the functional and support groups to prioritize their activities.

As a result, engineering initiated an action to build its own integrated schedule, which included those pieces of engineering activities from every organization which funded and used engineering resources. This schedule is used to determine priorities, schedule and control engineering work.

The SNF project is now in the process of developing its working level integrated schedule. The engineering activities are being rolled into this overall schedule, and will not be scheduled separately from the project schedule. The same method of tracking and controlling work will be used, but using the overall project schedule, to drive priorities will result in a better utilization of resources.

REFERENCES

HNF-PRO-1819, PHMC Engineering Requirements, Rev 3, June 8,1999

SNFP-MD-009, SNF Project Management Directive on Implementation of PHMC Engineering Requirements

HNF-1613, SNF Project Engineering Practices

AP EN-6-030, Engineering Process

DOE Order 5480.20A, Personnel Selection, Qualification, and Training Requirements for DOE Nuclear Facilities

DOE/RW-O333P, U.S. Department of Energy Office of Civilian Radioactive Waste Management (OCRWM) Quality Assurance Requirements and Description for the Civilian Radioactive Waste Management Program, “QARD”

ENG-DI-012, Engineering Qualification (Draft)

AP EN-6-004, Engineering Personnel Qualifications, Appointments and Responsibilities

HNF-SD-SNF-CM-001, SNF Project Configuration Management Plan

HNF-SD-SNF-RD-001, SNF Project Standardsmequirements Identification Document

Page 6 of 7

SNF4086,REV. 2

HNF-MP-013, PHMC Configuration Management Plan

98-SNFIGDF-015, Interoffice Correspondence, “Configuration Management Plan Gap Analysis”, dated I

I December 3 1, 1998

99-SNF/GDF-002, Interofice Correspondence, “Configuration Management Improvement Plan”, dated March 4,1999

99-AMW-015, Letter, “Configuration Management Deficiencies on the SNF Project”, dated May 10, 1999

PAD-AUD-99-021, “Audit of FDH Computer Quality Assurance”, dated July 1999

FDH-9953258A R2, “Regarding Configuration Management Deficiencies on the SNF Project”, dated June 23,1999

FDH-9953258A R3, “Regarding Configuration Management Deficiencies on the SNF Project”, dated December 29, 199

AP MS-1-036, Management Assessments

99-SNFIRBW-049, Interoffice Correspondence, “SNF Project FYOO Management Assessment Plan Transmittal”, dated September 15, 1999

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FDH-9953528A R3 Attachment SNF 4086, Rev 2 Appendix CM-2

Closure/Status Report on Response FDH-9953258A R2 to RL Assessment 99-AMW-015


The following provides a status or closure of the 65 discrete actions identified in Reference 1. These actions were undertaken in response to the two concerns and thirteen findings related to Spent Nuclear Fuel (SNF) Project Configuration Management (CM) implementation and corrective action management (CAM) activities identified in Reference 2, which provided the results of an integrated US. Department of Energy, Richland Operations Office (RL) assessment of the SNF Project’s implementation of Reference 3.

The associated text (from Reference 2) for each concern or finding is in italics, followed by the corrective action summary in normal font. Supplemental documentation regarding the circumstances of each finding and concern and root cause information is provided in Reference 1. A complete summary of the status of all 65 corrective actions identified in Reference 1 is provided in Table 1. Supporting closure documentation is available in the Project files.

CONCERN: AMW-A-9901-COl I N WORK The Appraisal Team is concerned with the reoccurrence of configuration management implementation deficiencies based on several recent examples of work being performed to unapproved design changes.

Actions have been completed to provide more effective tools to the Systems Engineering Manager when CM deficiencies are identified within the Spent Nuclear Fuel (SNF) Project corrective action process. This will provide a means for proactive management of these issues. The CAM organization has provided prototype reports on CM-related data from the Deficiency Tracking System (DTS) for the Systems Engineering Manager to evaluate. Secondly, a number of assessments were scheduled to monitor the CMhgineering process and have been included in self-assessment planning for fiscal year (FY) 2000. Some of the assessments and surveillances are currently in progress and will be completed by January 2000. An assessment of sub-project labeling progress was completed in November. In addition, procedural controls have been strengthened to impose the necessary CM controls on subcontractors. This action was a Fluor Daniel Hanford, Inc. (FDH) site-level EH-10 action and was confirmed complete via RL correspondence (Reference 4).

The third step was to brief project personnel on CM issues and the requirements for change control and design verification. This project-wide renewed commitment to CM and the extensive self-assessment process were designed to instill the importance of CM principles at all levels of the SNF hoject.

In summary, a total of 13 of the 18 corrective actions for this concern have been completed. Those that remain include additional assessments planned for FY 2000 that

CM-2-1



will be integrated into the SNF Engineering self-assessment plan. A detailed schedule and budget for this work is being developed. This includes actions to track and verify all CM-related corrective actions. This will establish a final basis for closure of Concern co1.


CONCERN: AMW-A-9901-CO2 CLOSED The Corrective Action Management Process has not been effectively implemented on the SNF Project to address identified configuration management issues.

The CAM process has been strengthened by the site-wide implementation of HNF-PRO- 052, Revision 2. The latest revision of this procedure includes processes for evaluating new entries against existing entries to determine common causes, trends events at all levels, adds a process for evaluating corrective action effectiveness, and manages the timeliness of corrective actions. The CAM process will also be used to generate SNF Project CM specific reports that management can use to ensure no systemic problems are evident.

Two actions for this concem were FDH site-level EH-10 actions. The action to implement DTS and CAM systems was confirmed complete via RL correspondence (Reference 4). The second action was to perform an assessment to ensure these corrective actions are effective in resolving the issues. This assessment was completed and the Facility Evaluation Board's final report has been sent to RL as part of Reference 5.

The project-wide communications regarding the importance, benefits, and expectations of the CAM system, the CAM Process improvements, and the assessment all serve as a basis to close Concern C02.

All ten corrective actions for this concern have been completed.

FINDING: AMW-A-9901-F01 CLOSED The implementation of the Corrective Action Management Process for deficiencies identified during receipt of electrical support equipment for the MHM did not meet requirements. Specijically, it did not identzfL the recurring nature of the fundamental issue, the root cause/causes, and corrective actions addressing root causes

This finding was addressed with the revision of the Multi-Canister Overpack (MCO) Handling Machine (MHM) Performance Specification and actions taken by the Chief Engineer to reemphasize to all engineering and projects personnel that formal documentation is required for all contractual agreements. In addition, the CM and CAM

CM-2-2


ClosurdStatus Report on Response FDH-9953258A R2 to RL Assessment 99-AMW-015


processes have both been improved through the actions discussed for Concerns CO1 and c02.

Both corrective actions for this finding have been completed.

FINDING: AMW-A-9901-FO2 CLOSED The implementation of the Corrective Action Management Process for deficiencies identiped by the Government Acceptance Inspector (A0 during system inspections at CVDF did not meet requirements. Specijically, the investigative report did not identifi the recurring nature of the fundamental issue, the root causekauses, corrective actions addressing the specijic deficiencies, and was not issued in a timely manner.

The root cause analysis identified the need for the Cold Vacuum Drying (CVD) Sub- hoject Manager to prioritize or allocate resources so that contractual notification was effectively updated to support construction activities. Contributing factors were a deficiency in administrative controls and procedures did not specifically indicate that critique results must be entered into the CAM process.

In response to this finding, actions were implemented to ensure a more timely change process for Design Change Notices (DCNs), and to allocate the resources necessary to ensure regular review of actions (e.g., DCNs) required for the support of ongoinglupcoming construction activities. In addition, work control processes have been modified to ensure that critique results are included in the CAM process, and the original critique was revisited to ensure that all issues were resolved. The former action was an FDH site-level EH-10 action and was confirmed complete via RL correspondence (Reference 4).

All three corrective actions for this finding have been completed.

FINDING: AMW-A-9901-FO3 CLOSED Configuration management deficiencies were not corrected in a timely manner and actions were not taken to determine the root cause and extent of the identijiedproblem as required.

The CVD Sub-project Manager authorized fimding to ensure adequate root cause evaluations were carried out and to implement a tracking process for non-conformance reports, deficiency reports, and design changes. A primary finction of this tracking system will be to ensure timely closure of corrective actions and to discourage commitment date extensions.

CM-2-3





CM-2-4


Closure/Status Report on Response FDH-99S3258A R2 to RL Assessment 99-AMW-015


FINDING: AMW-A-9901-FO4 CLOSED Design interfaces for the MCO have not been properly identifed and controlled as required by 10 C.F.R. 830.120.

rn

MCO Interface Table has not been updated There is a lack of Interface Control Screening on DCNslECNs The SNF Project file does not have records of the monthly Inteflace Control Database (ICD)

The MCO Interface Table is being maintained through an action item management process assigned by charter to the Interface Control Working Group. In addition, several actions have been implemented project-wide to enhance interface control practices for all subprojects. First, a new interface control procedure has been issued. This has been augmented by enhanced Design Authority training activities that include emphasis on effective interface control practices and the enforcement of procedural requirements. All Design Authorities have attended briefings on the new revision of the interface control procedure.

In addition, a surveillance of Engineering Change Notices (ECNs) with the potential to impact interfaces was completed in October 1999. The information gathered from this surveillance will aid in the planning of future interface process improvements


FINDING: AM W-A-9901 -FOS CLOSED Construction work is beingper$ormed on the CVDF to design changes documented on Requests for Information (RFO instead of on approved DCNs, as required.

The root cause of this finding identified the need for more effective enforcement of the desk instruction and policy for proper use of RFIs. To rectify this situation, the CVD Sub-project Manager issued correspondence directing project personnel to stop using RFIs for design changes, and to reiterate the requirement to use DCNs to implement all design changes. In addition, the project manager directed the ArchitecUEngineer (NE) to evaluate all past RFIs to identify any used for design changes. As a result of this evaluation, the A/E executed recovery actions to develop a DCN for all the noted design changes.


CM-2-5




FINDING: AMW-A-9901-F06 CLOSED Configuration management deficiencies at K Basins were not corrected in a timely manner, nor were actions taken to determine the extent of identified problems.

Resources were allocated to complete the labeling actions necessary to close PIP 97-389 and PIP 98-161. This included the crafts to prepare the labels and a craftsperson and operator for label installation. An engineer then verified the label installation. In addition, Administrative Procedure EN-6-005 was revised to provide improved guidance for labeling activities, including a graded approach to labeling.

While completing the commitments for this finding, this graded approach was implemented by the SNF Project Facility Engineering Manager (Mr. J. R. Cassidy) and FU (Mr. K. M. Schierman and Mr. J. M. Escamillo) to reach agreement on delaying scheduled installation of some labels. This was done for as-low-as-reasonably- achievable (ALARA) reasons since installation of some labels required scaffolding in potentially contaminated areas. In addition, these actions will be evaluated as part of the self-assessment process that has been implemented by SNF Engineering.


FINDING: AMW-A-9901-FO7 CLOSED SNF Project drawing revisions referenced in work packages in use to support field activities are not consistent with Technical Data Center (TDC) records in use by project personnel as required.

SNF Contracts has reviewed the current SNF Project K Basin TDC wherein a direct communication link with the document control department of the specific Integrated Water Treatment System (IWTS) vendor (Chem-Nuclear Systems, Inc. [CNSI]) has been established. This newly revised process has resulted in the TDC receiving the design documentation directly from the vendor’s Document Control and has the capability to control the design documents ensuring that only current revisions are in use.

Based on SNF Contracts review of other existing contracts, there are no other cases where a document control issue like that experienced with CNSI can occur. Therefore, this finding can be closed. It should be noted that this experience is being used as a lessons-learned topic and is being utilized to establish expectations with vendors on all new contracts.

The corrective action for this finding has been completed.

CM-2-6




CM-2-7




FINDING: AMW-A-9901-FO8 CLOSED ECNs were not being incorporated @y revision) into drawings within required periodicity.

The Facility Engineering Manager undertook a number of actions to prevent similar events from taking place in the future. First, the Facility Engineering Manager ensured that staff were briefed on the requirements for incorporating ECNs in a timely fashion. All Facility Engineering personnel were required to attend a briefing on administrative procedure (AP) EN-6-006. Second, the Facility Engineering Manager communicated his expectations on the continuity of drawing-related activities throughout personnel- turnover events via internal memo to all engineering staff. This memo also included his commitment that engineering resources will be prioritized to ensure effective maintenance of both essential and stipport drawings. Finally, Revision 0 of a controlled support drawing list was issued in June 1999. The tangible results of these actions can be seen in the improved Engineering Leadership Team drawing statistics for the SNF Project.

All four corrective actions for this finding have been completed.

FINDING: AMW-A-9901-FO9 CLOSED Facility component configuration or labeling was identlfied to either not match associated controlled drawings or not to be in accordance with conduct of operation matrix requirements.

The AF’ for labeling (AP EN-6-005) was revised to include guidance on using a graded approach in labeling. This was carried out to address effective resource management and ALARA considerations. Facility Engineering personnel were also required to complete a required reading assignment of procedures related to this subject. Facility Engineering then corrected noted labeling deficienoies in the identified drawings via two ECNs, and Operations made and hung the appropriate labels identified in three separate work packages.

All six corrective actions for this finding have been completed.

CM-2-8




FINDING: AMW-A-9901-F10 CLOSED Several issues were identified relative to an approved and issued workpackage authorizing installation and operation of a nuclear facility support system in a manner not consistent with an approved ECN.

Finding IOA - IWTS work package lK-97-2103 authorized installation of temporary power to a FRS panel board contrary to the approved ECN. Since the necessary engineering documentation was not prepared, an approval designator was not assigned and the modification was not unreviewed safety question (US@ screened.

The necessary engineering documentation (ECNs and work instructions) was prepared, USQ screened, and approved per updated procedures and desk instructions. The power supply was placed in a permanent configuration, and when some unrelated work in this same work package is completed, the associated work package will be closed. The work instruction procedures and Construction Planning and Control desktop guide were updated to ensure that the appropriate development and approval steps are inherent in the process. In addition, the Systems Engineering Manager commissioned a review of the modified procedures and desktop guide to ensure the decision-making processes and instructions used in the field were consistent with applicable procedures.

All four corrective actions for this finding have been completed.

Finding I OB - No evidence was found that the NEC inspection required by step 7.18.3 of construction workpackage IK-97-2103 was completed as certified in the work package on January 22. 1999.

The Maintenance and Planning Managers reviewed the sign-off requirements from updated work guidance documents with all planning personnel to ensure that necessary approvals are in place before work is considered complete. In addition, the Projects organization reviewed a representative sample of other work packages and verified that approvals were being obtained per the updated work guidance documents. This included the review of the modification logs for ten separate work packages to ensure that they are in order and that all the proper signatures had been obtained in accordance with the revised desktop guide.


CM-2-9


Closure/Status Report on Response FDH-9953258A R2 to RL. Assessment 99-AMW-015


Finding I OC - Turnover and operation of the IAWjlow meter installed by package IK-97-2103 does not comply with the turnover requirements of HNF-PRO-572.

The Ion Exchange Module (IXM) flow meter configuration deficiency has been rectified by authorized updates to the appropriate documentation and the completion of all required fieldwork. The planners have been briefed on the modified procedures to prevent recurrences through reinforcing the expectation that effective inspection of all work planning documentation, including strict adherence to approval requirements, is required.

Corrective actions for Finding 1OA completed the required actions to close this finding.

FINDING: AMW-A-9901-F11 CLOSED Field changes using the modification log to path forward work packages are being authorized by project assigned construction project engineers vice documented cognizant engineers for the facility, as identified by facility work control procedure.

The seven work packages and associated modification log entries that were the subject of this finding have been reviewed against the updated Construction Planning and Control Desktop Guide to ensure that all necessary approvals are currently in place. The updated Desktop Guide also includes new definitions that will ensure the appropriate facility cognizant engineer signs off on all modification log entries. The work control procedures and Construction Planning and Control Desktop Guide were modified as part of the corrective actions for AMW-A-9901-F10(A).

The corrective action for this finding has been completed.

FINDING: AMW-A-9901-F12 CLOSED Several approved DCNs and approved Requests For Information (RFJ which resulted in design changes for the CVDF Project were only partially included in the latest approved revision of the controlled drawings.

An assessment has been performed that evaluated facility drawings and DCNs to determine the status of incorporation of DCNs into project drawings. Identified deficiencies are being tracked via the DCN status log which is being reviewed and updated on a weekly basis. The CVD Facility DCN logs are kept current to allow the status of in-process and completed DCNs to be tracked.

CM-2-10





FINDING: AMW-A-9901-Fl3 CLOSED Instances were identified in which submittals changed equipment and/or facility design without issuing an approved DCN to change the construction specifications as required.

The facility A/E has completed a detailed review of over 800 submittals associated with the facility, and identified a total of seven submittals that affect the design, but which did not result in a DCN. These deficiencies are being corrected by a new DCN. The AE’s management has placed renewed emphasis on implementing proper change control and identification of all required changes. The CVD Facility management team is confident that the renewed focus on these issues specifically, and configuration management in general, will prevent this issue from recurring.


References:

1. Letter, N. H. Williams, FDH, to J. M. Augustenborg, RL, “Contract Number DE-AC06-96RL13200 - Regarding Configuration Management Deficiencies on the Spent Nuclear Fuel Project,” FDH-9953258 R2, dated July 2, 1999.

2. Letter, J. M. Augustenborg, RL, to R. D. Hanson, FDH, “Contract No. DE-AC06-96RL13200 - Configuration Management Deficiencies on the Spent Nuclear Fuel (SNF) Project,” 99-AMW-015 / FDH-9953258A, dated May 10, 1999.

3. HNF-SD-SNF-CM-001, Revision 3, “SNF Configuration Management Plan,” dated October 13, 1998.

4. Letter, L. L. Piper, RL, to R. D. Hanson, FDH, “Contract No. DE-AC06-96RL13200 -- Preliminary Notice of Violation and Proposed Imposition of Civil Penalty and Compliance Order EA-1999-04,” 99-QSH-269 / FDH-9955895, dated August 19, 1999.

5. Letter, R. D. Hanson, FDH, to K. A. Klein, RL, “Transmittal of Project Hanford Management Contractor Activities for Enforcement Action EA-1999-04,” FDH- 9953809A R38, dated October 14,1999

CM-2-1 I




Table 1. Configuration Management Corrective Action Items :OI-Ol: Strengthen the SNF Project CM Process. Identify configuration management-related problem and

then notify the SNF Project Systems Engineering Manager of identified problems for determination of programmatic problems as noted below. Define a process: . That will include a CM screening checklist to be used for the PIPS evaluation process * Which notifies the SNF Project Systems Engineering Manager of all configuration management

issues To manage identified CM issues in order to evaluate for systematic/programmatic issues and take appropriate actions

301-02: Strengthen the SNF Project self-assessment process to effectively monitor the Configuration Management/engineering processes.

CO1-O2a: Prepare and approve an engineering self-assessment schedule containing: - Specific CMEngineering topical areas FY 1999 Schedule FY 2000 Schedule

CO1-O2b: Prepare FY 1999 assessment scope sheet, for each item on the self-assessme] identifying the following as a minimum:

Scope of assessment Identification of applicable requirements

chedule,

COI-02c: Perform surveillance on equipment labeling throughout the SNF Project by a sampling of various subprojects and facilities. The surveillance will be based on Configuration Management, engineering, and conduct of operations requirements.

C01-02d Perform surveillance to assure that the Technical Document Control maintains design documents in a controlled manner, per procedure, for the various K Basin subprojects.

COI-02e: Incorporate funding into elements of the FY 2000 budget for continuing CWEngineering assessments which support the engineering assessment schedule.

C01-02f: Prepare FY 2000 assessment scope sheet, for each item on the assessment schedule noted in Action CO1-OZa, identifying the following as a minimum:

Scope of assessment Identification of applicable requirements

COI-02g: Perform surveillance of completeness of sets of past and current design documentation provided by vendors and subcontractors participants. Assure that document control requirements have been met. This will be a sampling of various subprojects throughout the SNF Project.

COI -02h Implement improved subcontractor and configuration control processes.

CO1-02i: Perform assessment of SNF Project procedural controls to impose engineering processes requirements on sub-tier contractors of engineering services.

Status Complete

Complete

Complete

Complete

Complete

Complete

Complete

Lescheduled for FY00

Complete

Complete

CM-2-12

~~ ~




Table 1. Configuration Management Corrective Action Items CO1-02j: Conduct surveillance of sub-tier contractors of engineering services on both the engineering

processes and the compliance to these processes

CO1-OZk Conduct surveillance on the implementation of the corrective action management process.

301-03: Communicate configuration management expectations throughout the SNF Project Engineering.

C01-03a: SNF Project Director to communicate a summary ofthe configuration management issues identified by RL to SNF Project employees via e-mail.

C01-03b Briefing on change control and design verification expectations and requirements.

CO1-03c: Briefing on change control and design verification expectations and requirements.

C01-03d Reinforce to the engineering staff the importance of rigorous compliance with engineering change control procedures.

ZO1-04: Secure SNF Project resources necessary to provide infrastructure to ensure effective CM implementation.

:01-05: Track and verify all corrective action (this plan). Monitor effectiveness of CM-related corrective actions and identify additional areas of need.

EOZ-01: Strengthen the SNF Project CAM Process. Effectively perform in a manner which provides resources to identify, control, and uses a graded approach to determine cause and complete corrective actions.

C02-01a: Define a process to evaluate new PIPs against existing PIPs to determine common issues.

CO2-Olb: Defme a process that specifically requires trending of lower tier events in order to identify significant issues and to prevent recurrence.

CO2-Olc: Define a process which incorporates configuration management screening, notification, and evaluation activities consistent with the action in COI-01.

C02-Old Defme a process to verify corrective actions have been effective using graded approach.

CO2-Ole: Define a process that ensures SNF Project management involvement with work planning and resource allocation to address identified corrective actions.

CO2-01f: Define a method to effectively manage the timeliness of the completion of corrective actions.

CO2-Olg: Implement DTS and Corrective Action Management systems.

EOZ-02: Establish the importance, benefits, and the expectations of the CAM System. Communicate these expectations throughout the SNF Project Management.

Status teescheduled for FYOO

iescheduled for

FYOO

Complete

Complete

Complete

Complete

FYOO (Pending)

tescheduled for FYOO

Complete

Complete

Complete

Complete

Complete

Complete

Complete

CM-2-13

~~


Closure/Status Report on Response FDH-9953258A R2 Spent Nuclear Fuel Project

to RL kssessment 99-AMW-015 Table 1. Configuration Management Corrective Action Items

COZ-O2a: SNF Project Director communicates to direct reports the corrective action management policy.

C0242b: SNF Project Director direct reports review policy and related corrective action management requirements with their staff.

CO2-03: Perfom assessment to ensure these corrective actions have been implemented correctly.

F01-01: Revise MHM Performance Specification HhF-S-0468.

F01-02: Management reemphasize that formal documentation is required for all verbal agreements that have the potential to affect SNF Project facilities’ configuration management.

FOZ-01: Prioritize resources to process DCNs through construction organization in a more effective manner.

F02-02: Implement work control processes to ensure adequate supervision and critique of deficient work processes.

F02-03: Re-evaluate the problems and recurring nature of issues that were the subject of the March 4, 1999 critique report including evaluation of January 26,1999 NCR W-441-004.

F03-01: Allocate CVD Facility resources to complete root cause evaluation and needed actions to close PIPs consistent with their significance.

F03-02: Limit the ease in which CVD Facility PIPs’ completion dates are extended.

F04-01: Enhance the Engineering Process Improvement Plan training activities to emphasize training for DAs on interface control and enforcement of procedure requirements.

F04-02: Conduct surveillances on a sample basis to verify that ECNs with potential impact to interfaces meet engineering process requirements.

FO5-01: Stop practice of using RFIs for design changes.

F05-02: Use DCNs for implementing design changes.

F05-03: Review the RFIs used for design changes and develop an action plan to correct deficiencies.

F06-01: Disposition remaining PIP 97-389 actions, conduct a 100% walk-down of the systems identified in this PIP, and determine if other problems exist.

F06-02: Disposition remaining PIP 98-161 actions, conduct a 100% walk-down ofthe systems identified in this PIP, and determine if other problems exist.

F06-03: Implement an ongoing engineering self-assessment process to measure the completeness and accuracy of SNF Project essential and support drawings.

FO7-01: Revise appropriate procedures to include use of document control procedures in SNF Project work

Status

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

CM-2-14




Table 1. Configuration Management Corrective Action Items and issue memorandum to vendors and subcontractors, including the revised procedures within two weeks of completing the procedure revisions.

F08-01: Brief Plant Engineering staff on the need for and the requirements to incorporate ECNs (AP EN 6- 039)

F08-02: Communicate engineering management expectations to ensure controlled reassignment of personnel conducting ECN work activities.

F08-03: Issue controlled support drawing list.

F08-04: Schedule and dedicate engineering resources to ensure that essential and support drawings are maintained.

F09-01: Issue response to RL Configuration Management Assessment Report (AMW-A-990 1) thereby closing S-98-WOD-KBasins-033-CO 1.

F09-02: Close A-98-WOD-KBasins-003-Fl3.

F09-03: Field verify completion of labeling corrective actions of the specific deficiencies and thereby close A- 98-WOD-KBasins-003-F 14.

F09-04: Correct identified deficiencies in Essential Drawings H-1-51837 sheet 3, and H-1-80550 sheet 3.

F09-05: Revise AP EN 6-005/AP EN 6-028 to address graded approach to labeling.

F09-06: Document and implement graded labeling approach, provide required resources.

F10-01: Investigate and resolve identified problems between the facility work processes and approved work control procedures.

F10-02: Bring the power supply to the IXM-4 flowmeter under configuration management control. This will include appropriate ACW turnover actions.

F10-03: Review the facilities’ construction work control and decision-making processes to ensure that guides and instructions used in the field are consistent with approved procedures.

F10-04: Align the CP&C Desktop Guide with AP h4N 7-002, and Strengthen it to better defme minor vmus major work package changes Criteria definition and process of “Cognizant Engineer” Criteria for decision-making during field work processes Ensure that construction and maintenance understand that they are to contact engineering whenever changes are proposed that will change facility configuration.

F10-05: Reinforce work package inspection step sign-off requirements with work planners.

F10-06: Review a representative sample of work packages for required inspection documentation. Identify corrective actions.

Status

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

Complete

CM-2-15

Table 1. Configuration Management Corrective Action Items Fl l-01: Conduct a review of the seven subject work packages modification log enhies to c o n f m compliance

with revised CP&C desktop guide. This will be completed after the criteria from corrective action FIO-04 is developed.

F12-01: Perform an assessment of CVD Facility drawings and DCNs to determine status of incorporation of DCNs into project drawings.

F12-02: Review the DCN status log to determine timelines and accuracy of the incorporation of DCNs into

F13-01: Perform a review to determine the extent of the problem.

F13-02: Disposition the issues of this finding.

drawings.

CM-2-16

Status Complete

Complete

Complete

Complete

Complete

SNF 4086, Rev 2 Appendix SA

Revialon 990827 (status report 1 I-OE39) SNF ENGINEERING SELF-ASSESSMENT SCHEDULE

Ref'

MA Target Date

e3 Title Ref' Title

MA Target Date

e3 I I I I

Reauirements Management 0 NIA

0 NIA

- MA01 Jan-00

MA02 J a n 4 0

MA03 Feb-00

MA04 Mar-00

MA05 May40

MA06 Jnn-00

MA07 Jul-00

MA08 Sept-OO

COl-ozj' CO1-02g.

29Ab

COI-02aa

COI-02aa

~~

Requirements Flow down and SNF Procedural Direction on Flow

QA Manager

SE Manager

SE Manager

SE Manager

Down of Requirements Procedure Management.

Procedure Review Cycle

RCR Closure process for: Safety Documentatlon Other technical documentation and

Effective management of orocesses to

Verify that Approved Procedures are on the SNF File Server

procedures.

disposition andclose RCR items. Subcontndor Engineering Processes Effective management of sub-contractor engineering processes consistent with requirements of HNF-PRO-1819. Graded Approach Effective management of requirements to implement graded approach for engineering processes. Review and Approval of Engineering Documents Effective management and implementation of rmuirements for review and approval of .. engineering documents Incorporation of Deslgn Crlterli into Design Documents Effective management of design criteria to ensure that it is accurately incorvorated into design documentation in a timely manner. Procedure Review Process Effective management of processes to develop, review, revise, approve, and issue Engineering Procedures. Procurement Document Review Effective management and implementation of procurement documentation requirements. Interface Control Effective processes to define and manage technical interfaces and associated documentation.

Dave Forehand

Dave Forehand

Rick Boylestod John Carlson

Carl Haller

Dave Forehand

Dean Medford

Dan Mildon

Bill Frier

Jim Fredrickson

Dave Forehand

Responsibility (Assigned

Organization)

Action1 Driver

Manager + Nuclear Safety Nuclear Safety

SE C01-02a'

COI-02a' SE Manager t C01-02aa SE Manager

0 0 'Response to 99-AMW-015 (FDH-9953258A RZ), bCM Gap Analysis item

Candidate assessment activity for the integrated schedule pending budget approval. #99-SNF/RBW-049, Spent Nuclear Fuel h j e c t FYOO Management Assessment Plan Tmnsmiftal for commitment date.

SA-]

MA Target Date

@

NIA

MA10

MA1 1


Rcvlilon 990827 (status report 11-06-99)

SNF ENGINEERING SELF-ASSESSMENT SCHEDULE

Jnn-OO Effectlveness of CM Related Correctlve Actions Management of process to reprtlevaluate issues, and formulation of corrective actions was effective.

Manaeement of CM corrective actions is Mar-00 Verify CM correctlve nctlons

Process Engineering Jim Fredrickson Effective management of the SNF Project process engineering technical support and associated technical documentation and

~~

Corrective Action Management I n i N/A I Evaluation of the Problems and the ~ ~~ -

Recurring Nature of Issues surrounding the CVD Critique Report

n i I Verification of lmdementation of 99- - I AMW-015 Corredive Actions Corrective Action Management Process

Mike Wiemers Carl Haller

NIA

NIA

Bill Miller

Jim Thomson

MA12 Mar-00 Incorporatlon of ECNs in baseline Joe Swenson drnwings Verify that ECNs are effectively managed to ensure that they are accurately incorporated in a timely manner.


Organization)

Action1 Driver

Engineering Manager

Manager

I COI-02ka I Oualitv Assurance

I (NF-PRO-052

COI-02c' I Quality Assurance I

0

'Response to 99-AMW-015 (FDH-9953258A RZ), bCM Gap Analysis item

Candidate assessment activity for the integrated schedule pending budget approval #99-SNFRBW-049, Spent Nuclear Fuel h j & FYW Management Assessment Plan TransmiHal for commitment date

SA-2


Revlrlon 990827 (stnlua rrpI11-0&99)

SNF ENGINEERING SELF-ASSESSMENT SCHEDULE

MA15 Feb-00

, _ _ _ . _ _ _ _ _ . -. . .

0 0 .

MA16 May-00

MA17 Jun-00

arget ate

@

Prolea File content and configuration control. Project files are complete and accurate and

K- Basin CSB CVDF

DCN process Interface with safety documentation Effective management process to ensure that information from DCNs is incorporated into safety documentation.

Retrieval of Engineering Documents Verify that current-revision engineering drawings are available to engineering staff and effectively managed.

.. .e_fr_4c_tive!Y.!!*?&L. - ._ . -.-.

Title

MA18 Aug-OO USQ process - K Basin Effective management of process to identify and implement requirements of USQ process.

Effective management of the process to develop, maintain, and implement requirements SELs and associated documentation. K- Basins

CVDF

Ted Miller1John Carlson

- Feb-00 Component Index, quality levels and

labeling. Including: JCS Component Index Process (5) Equipment List and Database (30)

Effective management of the process to develop, maintain, and implement requirements for comwnent index and

1 CSB CVDF

Bob Suyama

Bob Suyama Bob Suyama Bob Suyama

Jim Cassidy

Jim Cassidy Jim Cassidy Jim Cassidy

Don Engelman

Don Engelman Don Engelman Mike Wiemers

Carl Haller Ted Miller1John

Carlson

Dean Medford

Action/. Driver

Chief Engineer

34a3b

COI-02a"

Responsibility (Assignee

Organization)

Technical operations

Facility Engineering (SE 08/30/99)

(SE 09130199)

I : I_--

Safety?

C01-02a' Systems Engineering Manager

Safety?

#99-SNF/RBW-049, Spent Nuclar Fuel Project FYW Management Assessment Pian Tmnsminal for commitment date. 'Response to 99-AMW-015 (FDH-9953258A M), bCM Gap Analysis item

SA-3


Revldon 990827 (status report iioaw) SNF ENGINEERING SELF-ASSESSMENT SCHEDULE

Action1 Driver


Organization)

USQ process - new projects

Nuclear Safety procedure implementation

0 0

Ref' Title Target Date

e,

- I Incorporation I Assessment of ECN that potentially Impact 0 1

0 1

- Interfaces

Design Change Notices Startup Testing CM Hanford Document Control System status tracking

e Technical Document Control

S o h a r e Version Control

0

0

Nuclear Safety procurement documentation review

Ted MilledJohn Carlson

John Carlson

Jack Garvin

Work Package Inspection Documentation.

Work Package Modification Log Review against CP&C Desktop Guide

0 0

Mike Wiemers Carl Haller

NIA

Bob Rarmussen

Bob Rasmussen

Don Engelman

Jim Fredrickson

Nuclear Safety

F12-02. I CVD Facility Project 1 I Manager

F04-02' I Quality Assurance

Chief Engineer Manager 83Bb (8/30/99)

CO I -02da (10/28/00) I

Process I Process Engineering Engineering I Manager I

F I 0-06' I KBasin Project 1 I manager^

FI 1-01' I KBasin Pmiect Manage;

0 @ 'Response to 99-AMW-015 (FDH-9953258A R2), bCM Gap Analysis item

Candidate assessment activity for the integrated schedule pending budget approval. #99-SNFNBW-049, Spent Nuclar Fuel Rojecl FYW Management Assessment Plan TmnsmitYal for commlttnent date.

SA4