1a. continuum of care (coc) identification€¦ · project application (as detailed in the fy 2015...

1A. Continuum of Care (CoC) Identification

Instructions:The fields on this screen are read only and reference the information entered during the CoCRegistration process. Updates cannot be made at this time. If the information on this screen isnot correct, contact the HUD Exchange Ask A Question (AAQ) athttps://www.hudexchange.info/ask-a-question/.

Collaborative Applicant Name: Montgomery County Board of CountyCommissioners on behalf of the HomelessSolutions Policy Board

Applicant: Dayton/Kettering/Montgomery County CoC OH-505Project: OH-505 CoC Registration FY2015 COC_REG_2015_122120

Project Priority List FY2015 11/19/2015

2. Reallocation

Instructions:For guidance on completing this form, please reference the FY 2015 CoC Priority ListingDetailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/.

2-1 Is the CoC reallocating funds from one ormore eligible renewal grant(s) that will expire

in calendar year 2016 into one or more newprojects?

Yes



3. Reallocation - Grant(s) Eliminated

CoCs that intend to reallocate eligible renewal funds to create a newproject application (as detailed in the FY 2015 CoC Program CompetitionNOFA) may do so by eliminating one or more expiring eligible renewalprojects. CoCs that are eliminating projects entirely must identify thoseprojects on this form.

Amount Available for New Project:(Sum of All Eliminated Projects)

$502,736

Eliminated ProjectName

Grant NumberEliminated

Component Type AnnualRenewalAmount

Type of Reallocation

St. Vincent de Pa... OH0138L5E051407 TH $184,824

Regular

YWCA SHP SSO OH0140L5E051407 SSO $317,912

Regular



3. Reallocation - Grant(s) Eliminated Details


3-1 Complete each of the fields below for each grant that is beingeliminated during the FY 2015 reallocation process. CollaborativeApplicants should refer to the final HUD-approved FY 2015 Grant InventoryWorksheet to ensure all information entered here is accurate.

Eliminated Project Name: St. Vincent de Paul Supportive Housing TH FY2014

Grant Number of Eliminated Project: OH0138L5E051407

Eliminated Project Component Type: TH

Eliminated Project Annual Renewal Amount: $184,824

3-2 Describe how the CoC determined that this project should beeliminated. (limit 750 characters)

The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. While the St. Vincent Supportive Housing program hadgood outcomes and operated as a scattered site, primarily transition-in-placeTH program, with HUD’s scoring for Tier 2 projects, the CoC determined thatthis project was unlikely to get funded in Tier 2 and would hurt the overallcompetitiveness of the OH-505 CoC Application. As a result, this project isbeing eliminated and the money reallocated to new PH projects.

3. Reallocation - Grant(s) Eliminated Details

Instructions:



For guidance on completing this form, please reference the FY 2015 CoC Priority ListingDetailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/.

3-1 Complete each of the fields below for each grant that is beingeliminated during the FY 2015 reallocation process. CollaborativeApplicants should refer to the final HUD-approved FY 2015 Grant InventoryWorksheet to ensure all information entered here is accurate.

Eliminated Project Name: YWCA SHP SSO

Grant Number of Eliminated Project: OH0140L5E051407

Eliminated Project Component Type: SSO

Eliminated Project Annual Renewal Amount: $317,912

3-2 Describe how the CoC determined that this project should beeliminated. (limit 750 characters)

The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. This project was the CoC’s poorest performing project.The PPEC had been working closely with the project to improve its performanceand sharpen its focus as a RRH model, despite its SSO categorization.However, given its performance and HUD’s scoring for Tier 2 projects, the CoCcould no longer afford to keep this project in its inventory. The project is beingeliminated and the money reallocated to new PH projects.



4. Reallocation - Grant(s) Reduced

CoCs planning to use reallocation may do so by reducing one or moreexpiring eligible renewal projects. CoCs that are reducing projects mustidentify those projects on this form.

Amount Available for New Project(Sum of All Reduced Projects)

$220,000

Reduced ProjectName

Reduced GrantNumber

AnnualRenewalAmount

AmountRetained

Amount availablefor new project

Reallocation Type

HOPE Housing OH0447L5E051401 $674,441 $644,441 $30,000 Regular

Rapid Re-Housing ... OH0124L5E051403 $266,548 $246,548 $20,000 Regular

Iowa AvenueCommons

OH0129L5E051407 $160,916 $140,916 $20,000 Regular

River Commons II OH0413L5E051403 $236,844 $180,844 $56,000 Regular

Ohio Ave Commons OH0134L5E051406 $141,594 $123,594 $18,000 Regular

Westcliff OH0123L5E051403 $234,690 $228,690 $6,000 Regular

Housing First I-IV OH0125L5E051407 $1,001,750

$961,750 $40,000 Regular

Opening Doors for... OH0135L5E051407 $460,386 $430,386 $30,000 Regular



4. Reallocation - Grant(s) Reduced Details


4-1 Complete each of the fields below for each eligible renewal grant thisis being reduced during the FY 2015 reallocation process. CollaborativeApplicants should refer to the final HUD-approved FY 2015 Grant InventoryWorksheet to ensure all information entered on this form is correct.

Reduced Project Name: HOPE Housing

Grant Number of Reduced Project: OH0447L5E051401

Reduced Project Current Annual RenewalAmount:

$674,441

Amount Retained for Project: $644,441

Amount available for New Project(s):(This amount will auto-calculate by selecting

"Save" button)

$30,000

4-2 Describe how the CoC determined that this project should be reduced.(limit 750 characters)

The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. This project is in its second year of operation and theprovider identified start-up funding that could be reallocated to a new PHproject.






Reduced Project Name: Rapid Re-Housing Demo



$266,548



"Save" button)

$20,000


The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. The recipient is able to bill Medicaid for services andidentified funding that could be reallocated to a new PH project.




Reduced Project Name: Iowa Avenue Commons





$160,916



"Save" button)

$20,000






Reduced Project Name: River Commons II



$236,844



"Save" button)

$56,000








Reduced Project Name: Ohio Ave Commons



$141,594



"Save" button)

$18,000


The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. The subrecipient service provider is able to billMedicaid for services and identified funding that could be reallocated to a newPH project.






Reduced Project Name: Westcliff



$234,690



"Save" button)

$6,000


The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. The subrecipient service provider is able to billMedicaid for services and identified funding that could be reallocated to a newPH project.






Reduced Project Name: Housing First I-IV



$1,001,750



"Save" button)

$40,000


The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. This is a successful PSH that is a consolidation of fourdifferent projects. The recipient identified funding that had been used for start-up with the most recent project as well as money that could be reallocated as aresult of greater efficiency in operating Housing First I-IV as a single projectwithout negatively impacting program design or performance outcomes.




Reduced Project Name: Opening Doors for the Homeless





$460,386



"Save" button)

$30,000


The Program Performance & Evaluation Committee closely analyzed allprojects’ budgets to identify any CoC funds that could either be replaced withother funding or could be eliminated without negatively impacting the project’soutcomes. The PPEC also reviewed and scored all projects based on a set ofperformance outcomes. The recipient identified funding that could bereallocated without negatively impacting program design or performanceoutcomes.



5. Reallocation - New Project(s)

Collaborative Applicants must identify the new project(s) the CoC plans tocreate and enter the requested information for each project.

Sum of All New Reallocated Project Requests(Must be less than or equal to total amount(s) eliminated and/or reduced)

$722,736

Current Priority # New ProjectName

ComponentType

Transferred Amount Reallocation Type

21 MVHO LeasingIV

PSH $213,400 Regular

22 Aspire PSH $348,755 Regular

23 Saphire Rapi... RRH $160,581 Regular



5. Reallocation - New Project(s) Details


5-1 Complete each of the fields below for each new project createdthrough reallocation in the FY 2015 funding process. For list of all eligibletypes of new projects that may be created through the reallocationprocess, see the FY 2015 CoC Program Competition NOFA.

FY 2015 Rank (from Project Listing): 21

Proposed New Project Name: MVHO Leasing IV

Component Type: PSH

Amount Requested for New Project: $213,400





Proposed New Project Name: Aspire

Component Type: PSH








Proposed New Project Name: Saphire Rapid Rehousing

Component Type: RRH




6. Reallocation: Balance Summary

InstructionsFor guidance on completing this form, please reference the FY 2015 CoC Priority ListingDetailed Instructions. Submit technical question to the e-snaps HUD Exchange Ask A Question(AAQ) at https://www.hudexchange.info/get-assistance/

6-1 Below is the summary of the information entered on the reallocatedforms. The last field "Remaining Reallocation Balance" should equal '0'. Ifthere is a positive balance remaining, this means that more funds arebeing eliminated or reduced than the new project(s) requested. If there isa negative balance remaining, this means that more funds are beingrequested for the new reallocated project(s) than have been reduced oreliminated from other eligible renewal projects.

Reallocation Chart: Reallocation Balance SummaryReallocated funds available for new project(s): $722,736

Amount requested for new project(s): $722,736

Remaining Reallocation Balance: $0



Continuum of Care (CoC) New Project Listing

Instructions: Prior to starting the New Project Listing, Collaborative Applicants should carefully review the"FY 2015 CoC Priority Listing Detailed Instructions" and the "CoC Priority Listing InstructionalGuide," both of which are available at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources/.

To upload all new project applications that were created through Reallocation or the PermanentHousing Bonus that have been submitted to this CoC Project Listing, click on the "Update List"button. This process may take a few minutes based upon the number of new projects createdthrough reallocation that need to be located in the e-snaps system. The Collaborative Applicantmay update each of the Project Listings simultaneously. The Collaborative Applicant can wait forthe Project Listings to be updated or can log out of e-snaps and come back later to view theupdated list(s). To review a project on the New Project Listing, click on the magnifying glass nextto each project to view project details. To view the actual project application, click on the orangefolder. If there are errors identified by the Collaborative Applicant, the project can be amendedback to the project applicant to make the necessary changes by clicking on the amend icon.

EX1_Project_List_Status_field List Updated Successfully

Project Name DateSubmitted

Grant Term ApplicantName

BudgetAmount

Rank Comp Type

MVHOLeasing IV

2015-11-1310:53:...

1 Year Miami ValleyHous...

$213,400 N21 PH

Aspire 2015-11-1310:52:...

1 Year Eastway $348,755 N22 PH

Saphire RapidReh...

2015-11-1316:28:...

1 Year Homefull $160,581 N23 PH

Saphire RapidReh...

2015-11-1316:29:...

1 Year Homefull $589,419 B24 PH

2015 BonusPSH

2015-11-1613:46:...

1 Year MontgomeryCounty...

$626,091 B25 PH



Continuum of Care (CoC) Renewal Project Listing

Instructions: Prior to starting the Renewal Project Listing, Collaborative Applicants should carefully review the"CoC Priority Listing Detailed Instructions" and the "CoC Priority Listing Instructional Guide,”both of which are available at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources/

To upload all renewal project applications that have been submitted to this Renewal ProjectListing, click on the "Update List" button. This process may take a few minutes based upon thenumber of renewal projects that need to be located in the e-snaps system. The CollaborativeApplicant may update each of the Project Listings simultaneously. The Collaborative Applicantcan wait for the Project Listings to be updated or can log out of e-snaps and come back later toview the updated list(s). To review a project on the Renewal Project Listing, click on themagnifying glass next to each project to view project details. To view the actual projectapplication, click on the orange folder. If there are errors identified by the CollaborativeApplicant, the project can be amended back to the project applicant to make the necessarychanges by clicking on the amend icon.

The Collaborative Applicant certifies thatthere is a demonstrated need for all renewalpermanent supportive housing and rapid re-

housing projects listed on the RenewalProject Listing.

X

The Collaborative Applicant does not haveany renewal permanent supportive housing

or rapid re-housing renewal projects.

EX1_Project_List_Status_field

Project Name DateSubmitted

Grant Term ApplicantName

BudgetAmount

Rank Comp Type

Milestones 2015-11-1310:06:...

1 Year Daybreak, Inc. $195,585 W20 TH

OpportunityHouse

2015-11-1310:07:...

1 Year Daybreak, Inc. $394,589 W18 TH

HMIS 2015-11-1318:31:...


$140,525 W17 HMIS

OpeningDoors for...

2015-11-1309:18:...

1 Year PLACESIncorporated

$430,386 T12 PH

HOPEHousing

2015-11-1310:51:...

1 Year Eastway $644,441 T16 PH

MVHOWestcliff

2015-11-1310:56:...


$228,690 T1 PH



St. Vincent dePa...

2015-11-1311:42:...

1 Year St. Vincent dePa...

$324,177 W15 TH

Ohio AveCommons

2015-11-1311:03:...


$123,594 T6 PH

MVHOLeasing II

2015-11-1310:50:...


$127,468 W14 PH

St. Vincent dePa...

2015-11-1311:50:...


$119,704 W4 PH

MVHOLeasing I

2015-11-1310:45:...


$223,109 W13 PH

2015 TRARenewal

2015-11-1311:13:...

1 Year City of Dayton $2,126,672 W3 PH

2015 PRARenewal

2015-11-1311:16:...

1 Year City of Dayton $94,826 W5 PH

Rapid Re-Housing

2015-11-1316:28:...

1 Year Homefull $246,548 T19 PH

St. Vincent dePa...

2015-11-1311:33:...


$119,910 W11 PH

Iowa AvenueCommons

2015-11-1316:27:...


RiverCommons II

2015-11-1316:24:...


2015 SRARenewal

2015-11-1311:14:...


Housing FirstI-IV

2015-11-1309:17:...

1 Year PLACESIncorporated

$961,750 T10 PH

2015 SRA IIRenewal

2015-11-1311:15:...




Continuum of Care (CoC) Planning Project Listing

Instructions: Prior to starting the CoC Planning Project Listing, Collaborative Applicants should carefullyreview the "CoC Priority Listing Detailed Instructions" and the "CoC Priority Listing InstructionalGuide," both of which are available at: https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources

To upload the CoC planning project application that has been submitted to this CoC PlanningProject Listing, click on the "Update List" button. This process may take a few minutes as theproject will need to be located in the e-snaps system. The Collaborative Applicant may updateeach of the Project Listings simultaneously. The Collaborative Applicant can wait for the ProjectListings to be updated or can log out of e-snaps and come back later to view the updated list(s).To review the CoC Planning Project Listing, click on the magnifying glass next to view the projectdetails. To view the actual project application, click on the orange folder. If there are errorsidentified by the Collaborative Applicant, the project can be amended back to the projectapplicant to make the necessary changes by clicking on the amend icon.

Only one CoC Planning project application can be submitted by a Collaborative Applicant andmust match the Collaborative Applicant information on the CoC Applicant Profile. Any additionalCoC Planning project applications must be rejected.

EX1_Project_List_Status_field List Updated Successfully

Project Name Date Submitted Grant Term Applicant Name Budget Amount Comp Type

OH-505 CoCPlanni...

2015-11-1318:33:...


$243,102 CoC PlanningProj...



Funding Summary

InstructionsFor additional information, carefully review the "CoC Priority Listing Detailed Instructions" andthe "CoC Priority Listing Instructional Guide," both of which are available at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources

This page contains the total budget summaries for each of the project listings for which theCollaborative Applicant approved and ranked or rejected project applications. The CollaborativeApplicant must review this page to ensure the totals for each of the categories is accurate. The"Total CoC Request" indicates the total funding request amount the Collaborative Applicant willsubmit to HUD for funding consideration. As stated previously, only 1 UFA Cost projectapplication (for UFA designated Collaborative Applicants only) and only 1 CoC Planning projectapplication can be submitted and only the Collaborative Applicant designated by the CoC iseligible to request these funds.

Title Total Amount

Renewal Amount $7,380,667

New Amount $1,938,246

CoC Planning Amount $243,102

UFA Costs

Rejected Amount $0

TOTAL CoC REQUEST $9,562,015



Attachments

Document Type Required? Document Description Date Attached

1. Certification of Consistencywith the Consolidated Plan

Yes OH-505 CoC Consis... 11/07/2015

2. FY 2015 HUD-approvedGrant Inventory Worksheet

Yes OH-505 CoC GIW 11/07/2015

3. FY 2015 CoC Ranking Tool No

4. Other No

5. Other No



1a. continuum of care (coc) identification€¦ · project application (as detailed in the fy 2015...

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