ROSS Service ROSS Service Coordinators NOFACoordinators NOFA

For Fiscal Year 2008For Fiscal Year 2008

CFDA # 14.870CFDA # 14.870

REQUESTREQUEST PLEASE READ THE ENTIRE PLEASE READ THE ENTIRE

NOFA SEVERAL TIMES AND NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.READ THE GENERAL SECTION.

WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

What happened to ROSS?What happened to ROSS? ROSS-Family & Homeownership and ROSS-Family & Homeownership and

ROSS-Elderly/Persons with ROSS-Elderly/Persons with Disabilities have been combined into Disabilities have been combined into ONE NOFA this yearONE NOFA this year

This NOFA will cover the salaries of This NOFA will cover the salaries of Service Coordinators, but not the Service Coordinators, but not the provision of servicesprovision of services

There is a separate NOFA for PH FSSThere is a separate NOFA for PH FSS

WHY?!WHY?! HUD Policy Priorities – HUD sees itself as a bricks-HUD Policy Priorities – HUD sees itself as a bricks-

and-mortar institution, services, while important, and-mortar institution, services, while important, should be sought elsewhereshould be sought elsewhere

ALL funding was granted last year, including all roll-ALL funding was granted last year, including all roll-over, which was goodover, which was good

However, therefore, MUCH smaller pot this yearHowever, therefore, MUCH smaller pot this year After much consultation with the applicant After much consultation with the applicant

community, it was determined that with Asset community, it was determined that with Asset Management and Operating Subsidy pro-ration, the Management and Operating Subsidy pro-ration, the most important factor in sustaining resident services most important factor in sustaining resident services was the salary of a dedicated personwas the salary of a dedicated person

Research shows that service coordinators on-site Research shows that service coordinators on-site reduce evictions, turn-over and property damagereduce evictions, turn-over and property damage

Streamlined application process – should take much Streamlined application process – should take much less time this yearless time this year

Program PurposeProgram Purpose ““This program works to promote the This program works to promote the

development of local strategies to coordinate development of local strategies to coordinate the use of assistance under the Public Housing the use of assistance under the Public Housing program with public and private resources, for program with public and private resources, for supportive services and resident empowerment supportive services and resident empowerment activities. These services should enable activities. These services should enable participating families to increase earned participating families to increase earned income, reduce or eliminate the need for income, reduce or eliminate the need for welfare assistance, make progress toward welfare assistance, make progress toward achieving economic independence and housing achieving economic independence and housing self-sufficiency, or, in the case of elderly or self-sufficiency, or, in the case of elderly or disabled residents, help improve living disabled residents, help improve living conditions and enable residents to age-in-place.” conditions and enable residents to age-in-place.”

Funding AvailableFunding Available $28 million$28 million No rollover from previous yearsNo rollover from previous years

Deadline DateDeadline Date

August 14, 2008August 14, 2008

11:59:59pm Eastern11:59:59pm EasternNo exceptionsNo exceptions

Received Received AND validatedAND validated (which (which may take 24-48 hours)may take 24-48 hours)

Application Deadline Application Deadline Date/WaiversDate/Waivers

See NOFA for requirements for waiver See NOFA for requirements for waiver request.request.

May email request, but must be received at May email request, but must be received at least 15 days before due date.least 15 days before due date.

No deadline extension will be granted for No deadline extension will be granted for paper applicationpaper application

DUNS number is still required DUNS number is still required

Eligible ParticipantsEligible Participants All program participants must be All program participants must be

residents of conventional public residents of conventional public housing or NAHASDA-assisted housing or NAHASDA-assisted housing.housing.

Section 8 residents are not eligible Section 8 residents are not eligible to be served by this grant.to be served by this grant.

Funding StructureFunding StructureFOR EACH COORDINATORFOR EACH COORDINATOR Salary – up to $68,000 Salary – up to $68,000 per yearper year in in

salary and fringesalary and fringe $10,000 $10,000 each yeareach year for admin for admin $2000 $2000 each yeareach year for training/travel for training/travelTHREE YEAR GRANTSTHREE YEAR GRANTSTotal approx $240,000-$720,000Total approx $240,000-$720,000

Eligible ApplicantsEligible Applicants PHAs/Tribes/TDHEsPHAs/Tribes/TDHEs Resident AssociationsResident Associations Non-Profits supported by RA or Non-Profits supported by RA or

PHA/Tribe/TDHEPHA/Tribe/TDHE

Number of PositionsNumber of Positions Each SC must serve AT LEAST 50 unitsEach SC must serve AT LEAST 50 units PHAs may submit one applicationPHAs may submit one application

PHAs may apply for up to 3 SCs depending on PHAs may apply for up to 3 SCs depending on number of ACC Unitsnumber of ACC Units

50-1000 units – 1 SC50-1000 units – 1 SC 1001-2500 units – 2 SCs1001-2500 units – 2 SCs 2501 + units – 3 SCs2501 + units – 3 SCs

RAs may submit one applicationRAs may submit one application RAs may apply for 1 SC per development/AMPRAs may apply for 1 SC per development/AMP RAs may apply jointly if necessary to add up to RAs may apply jointly if necessary to add up to

at least 50 unitsat least 50 units

Number of PositionsNumber of Positions Non-Profits may apply for Non-Profits may apply for

1 per supporting RA (up to 3 at one PHA) OR,1 per supporting RA (up to 3 at one PHA) OR, if supported by a PHA, may apply for the number if supported by a PHA, may apply for the number

of SCs determined by the number of ACC unitsof SCs determined by the number of ACC units Non-Profits may submit up to 3 separate Non-Profits may submit up to 3 separate

applications for up to 3 PHAs for a total of up applications for up to 3 PHAs for a total of up to 9 SC positionsto 9 SC positions

A letter of support (and other information) is A letter of support (and other information) is required from every RA or PHA that a non-required from every RA or PHA that a non-profit intends to serveprofit intends to serve

Number of PositionsNumber of Positions Applicants can designate if each SC Applicants can designate if each SC

position will serve Families, Elderly position will serve Families, Elderly or bothor both This is designated on the HUD-52768 This is designated on the HUD-52768

p.2p.2

Joint ApplicationsJoint Applications Two or more applicants may Two or more applicants may

combine to request one SC position, combine to request one SC position, however, however, a lead applicant must be named (the a lead applicant must be named (the

first one listed on the HUD-52768)first one listed on the HUD-52768) There are several other documents that There are several other documents that

are required of each applicantare required of each applicant

Resident AssociationsResident Associations By statute, 25% of funds must go to By statute, 25% of funds must go to

qualified Resident Association qualified Resident Association applicationsapplications

All RAs (including those applying as All RAs (including those applying as non-profits) should indicate their RA non-profits) should indicate their RA status on the HUD-52768 p.1status on the HUD-52768 p.1

EDSCEDSC PHAs that are currently eligible for the PHAs that are currently eligible for the

Elderly/Disabled Service Coordinator funding Elderly/Disabled Service Coordinator funding through the Operating Subsidy may elect to through the Operating Subsidy may elect to serve family or elderly residents through this serve family or elderly residents through this ROSS-SC application. ROSS-SC application.

If serving elderly residents is proposed and If serving elderly residents is proposed and the ROSS-SC funding is granted, those PHAs the ROSS-SC funding is granted, those PHAs would permanently give up their EDSC would permanently give up their EDSC funding eligibility.funding eligibility.

EDSC-eligible PHAs may apply to serve EDSC-eligible PHAs may apply to serve FAMILIES through the ROSS-SC grant with FAMILIES through the ROSS-SC grant with no impact on their EDSC fundingno impact on their EDSC funding

CoordinationCoordination HUD expects that all entities HUD expects that all entities

wishing to serve residents at a wishing to serve residents at a particular PHA will have coordinated particular PHA will have coordinated their efforts.their efforts.

If more than one application for a If more than one application for a given development/AMP is received, given development/AMP is received, the first to be chosen from the the first to be chosen from the lottery will be awarded.lottery will be awarded.

Eligible ActivitiesEligible Activities Service Coordinator salary/fringe – up to Service Coordinator salary/fringe – up to

$68,000/yr$68,000/yr Coordinate local program committee with local Coordinate local program committee with local

service providersservice providers Market programMarket program General case management (intake, assessment, General case management (intake, assessment,

education and referral)education and referral) Coordinate and oversee delivery of servicesCoordinate and oversee delivery of services Coordinate and sponsor educational events (e.g. Coordinate and sponsor educational events (e.g.

life skills, etc.)life skills, etc.) Assist in creating a resident group to promote Assist in creating a resident group to promote

efforts and networkefforts and network Facilitate self-help groupsFacilitate self-help groups Monitor, track, evaluate and report outcomesMonitor, track, evaluate and report outcomes

Eligible ActivitiesEligible Activities Administrative Expenses - $10,000/SC/yearAdministrative Expenses - $10,000/SC/year

Admin staff supportAdmin staff support Local transportation by SCsLocal transportation by SCs Stipends for reasonable out-of-pocket costs Stipends for reasonable out-of-pocket costs

incurred by residents including transportation incurred by residents including transportation and child care related to program activitiesand child care related to program activities

Tracking and evaluationTracking and evaluation Office supplies, equipmentOffice supplies, equipment Program outreach, printing, postageProgram outreach, printing, postage Lease/rental of spaceLease/rental of space

Eligible ActivitiesEligible Activities Training/Travel - $2,000/SC/yearTraining/Travel - $2,000/SC/year

All training must be approved by FO All training must be approved by FO (not at application)(not at application)

HUD plans to have a start-up HUD plans to have a start-up conference for all new grantees in early conference for all new grantees in early 20092009

Ineligible ActivitiesIneligible Activities Everything elseEverything else PH FSS CoordinatorPH FSS Coordinator ServicesServices

So, how does it work?So, how does it work?1. Applicants must show they have a high 1. Applicants must show they have a high

quality programquality program On the HUD-52769 Needs/Providers FormOn the HUD-52769 Needs/Providers Form

Identify at least 10 need categoriesIdentify at least 10 need categories Show that there are partners for at least 50% Show that there are partners for at least 50%

of the needsof the needs Applicant may be the “partner” if the funding Applicant may be the “partner” if the funding

comes from sources other than current or prior comes from sources other than current or prior ROSS grants and will last for the 3-year grant ROSS grants and will last for the 3-year grant termterm

Each provider is not required to commit matchEach provider is not required to commit match

So, how does it work?So, how does it work?2. Applicants must show that they have 25% 2. Applicants must show that they have 25%

matchmatch Each partner that is providing match is indicated on Each partner that is providing match is indicated on

the HUD-52769 the HUD-52769 Match is certified to by the ED/Board President/Etc. Match is certified to by the ED/Board President/Etc.

on the HUD-52769 on the HUD-52769 Match can be cash or in-kind and can be for services Match can be cash or in-kind and can be for services

provided to participants in this program or for other provided to participants in this program or for other program eligible activitiesprogram eligible activities

Match letters are NOT REQUIRED to be sent in with Match letters are NOT REQUIRED to be sent in with the applicationthe application

Match letters must be kept on file and available for Match letters must be kept on file and available for reviewreview

Basically, the requirements for match letters are the Basically, the requirements for match letters are the same as last yearsame as last year

So, how does it work?So, how does it work?3. Applicants must show they have 3. Applicants must show they have

capacitycapacity A Past Performance narrative of no A Past Performance narrative of no

more than 10 pages is requiredmore than 10 pages is required See the NOFA for required informationSee the NOFA for required information Past Performance will be assessed by Past Performance will be assessed by

the Field Office or Area ONAPthe Field Office or Area ONAP Check NOW with your FO or Area ONAP Check NOW with your FO or Area ONAP

to see if this is going to be a problemto see if this is going to be a problem

So, how does it work?So, how does it work?4.4. If an applicant passes 1, 2, and 3, they will If an applicant passes 1, 2, and 3, they will

be entered into a lotterybe entered into a lottery5.5. The first lottery will be for qualifying RA The first lottery will be for qualifying RA

applicants, which will be picked until 25% of applicants, which will be picked until 25% of funding is reached or all qualified RA funding is reached or all qualified RA applicants are fundedapplicants are funded

6.6. The general lottery will fund applications The general lottery will fund applications until the funds are exhausted.until the funds are exhausted.

7.7. It is likely that in FY09, those applicants It is likely that in FY09, those applicants that were NOT funded in FY08 will have that were NOT funded in FY08 will have priority over those that have current grants.priority over those that have current grants.

What else is required?What else is required? HUD-52768 – ROSS SC Application HUD-52768 – ROSS SC Application

Form p.1Form p.1 Name of applicantName of applicant PHA/Tribe/TDHE to be servedPHA/Tribe/TDHE to be served

Name Name andand PHA/IHA/TDHE or Tribal Locality PHA/IHA/TDHE or Tribal Locality CodeCode

Number of ACC Units/Formula Currently Number of ACC Units/Formula Currently Assisted StockAssisted Stock

Are you eligible to receive EDSC Funding?Are you eligible to receive EDSC Funding? Are you an RA applicant?Are you an RA applicant?

What else is required?What else is required? HUD-52768 – ROSS SC Application HUD-52768 – ROSS SC Application

Form p.2Form p.2 Name of Development/AMP to be servedName of Development/AMP to be served Number of units to be served (minimum 50 Number of units to be served (minimum 50

for each SC)for each SC) This is also where you indicate if you will This is also where you indicate if you will

serve Family, Elderly or bothserve Family, Elderly or both This chart serves as your budget – each This chart serves as your budget – each

position, each yearposition, each year Total Grant Request at bottom – should be Total Grant Request at bottom – should be

the same as on HUD-52769the same as on HUD-52769

SC Position Requested

Development(s)/AMP(S) to be served(list name and/or number as applicable)(if different PHAs, list PHA as well)

Number of Units to be Served by this SC (See NOFA for minimum)

SC will serve Family, Elderly or Both?

Year Salary/Fringe (See NOFA for limits)

Admin (See NOFA for limits)

Training (See NOFA for limits)

1

1 $ $ $

2 $ $ $

3 $ $ $

2

1 $ $ $

2 $ $ $

3 $ $ $

3

1 $ $ $

2 $ $ $

3 $ $ $

TOTAL $ $ $

TOTAL GRANT REQUESTED $ _________________

NEEDS NEED?YES/NO

SERVICE PROVIDER/PARTNER(s)(list all)

Value of Match*

Life Skills Training

Financial Literacy/Credit Counseling/Credit Repair

Literacy Training

ESL

GED/High School Equiv.

Mentoring

Job Soft Skills Training

Job Hard Skills Training/Certification

Job Search and Placement

Job Retention/Promotion

ISAs/IDAs

Homeownership Counseling

Computer Classes

Drug/Alcohol Treatment

Mental Health Treatment

Health/Dental Care

Home Maintenance classes

Parenting classes

Nutrition classes

Youth Programming – tutoring/mentoring/after school/summer

Child Care

Transportation

Tax Preparation Assistance

Community Safety

Resident Empowerment/Capacity Building

Resident Business Development

Assistance with Activities of Daily Living

Meals to meet nutritional need for Elderly

Disability Services Counseling

Personal Emergency Response Resources

Wellness Programs

Other (please describe)

Other

Other

Other

Other

TOTAL $

HUD-52769HUD-52769

HUD-52769HUD-52769 You can list more than one partner You can list more than one partner

for a particular need.for a particular need. However, still at least 10 needs must However, still at least 10 needs must

be identifiedbe identified 50% of all needs should have at least 50% of all needs should have at least

one partner to meet that need.one partner to meet that need.

What else is required?What else is required?HUD-52769 – Needs and Service Partners - CertificationHUD-52769 – Needs and Service Partners - Certification *I _______________________________, certify that the *I _______________________________, certify that the

match recorded here is supported by letters on file match recorded here is supported by letters on file from community or other partners which certify to this from community or other partners which certify to this amount of match funding (cash or in-kind) and that this amount of match funding (cash or in-kind) and that this represents the total match for the term of the grant. represents the total match for the term of the grant.

Total Grant Requested $___________Total Grant Requested $___________ Total Match Documented $____________Total Match Documented $____________ Match is _________ % of Grant Requested (must be at Match is _________ % of Grant Requested (must be at

least 25% to qualify)least 25% to qualify) ___________________________________ Authorized Signer___________________________________ Authorized Signer ___________________________________ Title___________________________________ Title

What else is required?What else is required? Narrative on Capacity/Past Narrative on Capacity/Past

PerformancePerformance No more than 10 pages No more than 10 pages

12pt, TNR, double spaced, 1 in margin12pt, TNR, double spaced, 1 in margin Past Performance of Applicant/Contract Past Performance of Applicant/Contract

Administrator and Proposed StaffAdministrator and Proposed Staff Program Administration and Fiscal Program Administration and Fiscal

ManagementManagement

What else is required?What else is required? HUD-52753 – Certification of HUD-52753 – Certification of

Resident Council Board ElectionResident Council Board Election For each RA applicantFor each RA applicant For each RA supporting a PHA For each RA supporting a PHA

applicantapplicant

What else is required?What else is required?LETTERS OF SUPPORTLETTERS OF SUPPORT Non-Profit applicants are required to submit a Non-Profit applicants are required to submit a

letter of support from each RA or PHA they letter of support from each RA or PHA they propose to servepropose to serve

Letters from RAs must be accompanied by a HUD-Letters from RAs must be accompanied by a HUD-52753 (Certification of Resident Council Board of 52753 (Certification of Resident Council Board of Elections) from each RAElections) from each RA

Letters must include:Letters must include: Number of eligible units in PHA/RANumber of eligible units in PHA/RA List of developments/AMPs to be servedList of developments/AMPs to be served Describe to what extent the PHA/RA is familiar with the Describe to what extent the PHA/RA is familiar with the

non-profit applicantnon-profit applicant Indicate support of non-profit applicantIndicate support of non-profit applicant Contact information, name and title of person authorized Contact information, name and title of person authorized

to signto sign

What else is required?What else is required?Contract Administrator Partnership Contract Administrator Partnership

Agreement (if applicable)Agreement (if applicable) Required for All PHAS-Troubled PHAs Required for All PHAS-Troubled PHAs

and all RA applicants. and all RA applicants. NOT required for non-profit applicants NOT required for non-profit applicants

in 2008in 2008 NOT required for non-troubled PHAsNOT required for non-troubled PHAs Found in Instructions Download called Found in Instructions Download called

“HUD-52755 Administrator Partnership “HUD-52755 Administrator Partnership Agreement”Agreement”

Application Application Requirements - FormsRequirements - Forms

HUD-2991 – Certification of HUD-2991 – Certification of Consistency with Consolidated Plan Consistency with Consolidated Plan (if applicable)(if applicable) Found in Instructions Download Found in Instructions Download called “HUD-2991”called “HUD-2991”

Everyone needs either this one Everyone needs either this one or the HUD-52752or the HUD-52752

One is required for each PHA One is required for each PHA to be servedto be served

Application Application Requirements - FormsRequirements - Forms

HUD-52752 – Certification of HUD-52752 – Certification of Consistency with Indian Housing Consistency with Indian Housing Plan (if applicable)Plan (if applicable) Found in Instructions Download Found in Instructions Download called “HUD-52752”called “HUD-52752”

Everyone needs either this one Everyone needs either this one or the HUD-2991or the HUD-2991

One is required for each One is required for each Tribe/TDHE to be served.Tribe/TDHE to be served.

What else is required?What else is required? Non-Profit StatusNon-Profit Status

All non-profits must submit their IRS All non-profits must submit their IRS determination letter to prove their non-determination letter to prove their non-profit statusprofit status

What is NOT required?What is NOT required? No separate budgets (other than HUD-No separate budgets (other than HUD-

52768)52768) No narratives other than the No narratives other than the

Capacity/Past PerformanceCapacity/Past Performance Several program-specific and general Several program-specific and general

forms from years past are no longer forms from years past are no longer requiredrequired

Match letters (not required to be Match letters (not required to be submitted, still required to be kept on file)submitted, still required to be kept on file)

Application Application Requirements - FormsRequirements - Forms

SF-424 – DO THIS FIRST – it will SF-424 – DO THIS FIRST – it will fill in sections of other forms fill in sections of other forms automaticallyautomatically Found in mandatory formsFound in mandatory forms Federal Identifier 5a = PHA codeFederal Identifier 5a = PHA code All will be “new” applicationsAll will be “new” applications No federal award identifier is No federal award identifier is

requiredrequired State review is not required by HUDState review is not required by HUD

Application Requirements - Application Requirements - FormsForms

SF-424 Supplement – Faith Based SF-424 Supplement – Faith Based EEO Survey for non-profit applicants EEO Survey for non-profit applicants onlyonly

Application Application Requirements - FormsRequirements - Forms

SF-LLL – Disclosure of Lobbying SF-LLL – Disclosure of Lobbying Activities (if applicable)Activities (if applicable) Found in “Optional Documents” called Found in “Optional Documents” called

“Disclosure of Lobbying Activities”“Disclosure of Lobbying Activities” SF-LLL-A – Disclosure of Lobbying SF-LLL-A – Disclosure of Lobbying

Activities Continuation Sheet (if Activities Continuation Sheet (if applicable)applicable) You can either download it from You can either download it from

HUDCLIPS or make one up yourself. HUDCLIPS or make one up yourself. It’s basically a blank piece of paper. It’s basically a blank piece of paper.

Application Application Requirements - FormsRequirements - Forms

HUD-2880 – Applicant/Recipient HUD-2880 – Applicant/Recipient Disclosure/Update ReportDisclosure/Update Report Found in “Optional Documents” Found in “Optional Documents” called “HUD Applicant-Recipient called “HUD Applicant-Recipient

Disclosure Report”Disclosure Report” Question 2 in Threshold Question 2 in Threshold

Determinations applies only to THIS Determinations applies only to THIS grant application.grant application.

Signature “signs” upon submissionSignature “signs” upon submission

ReminderReminder All applicants must submit a Code of All applicants must submit a Code of

Conduct that has been approved by their Conduct that has been approved by their Field OfficeField Office

UNLESS – your organization is listed on UNLESS – your organization is listed on the Code of Conduct page the Code of Conduct page http://www.hud.gov/offices/adm/grants/cohttp://www.hud.gov/offices/adm/grants/codeofconduct/cconduct.cfmdeofconduct/cconduct.cfm and none of the following have changed: and none of the following have changed: Executive directorExecutive director AddressAddress Organization nameOrganization name

Application Application Requirements - FormsRequirements - Forms

HUD-96011 Facsimile TransmittalHUD-96011 Facsimile Transmittal Required of all applicants even if not Required of all applicants even if not

transmitting any faxes (indicate “no transmitting any faxes (indicate “no faxes with this submission” and “0” faxes with this submission” and “0” for number of pages)for number of pages)

Found in Mandatory Documents called Found in Mandatory Documents called “HUD Facsimile Transmittal”“HUD Facsimile Transmittal”

NEW PHONE NUMBERSNEW PHONE NUMBERS 800-894-4047 – toll free800-894-4047 – toll free 215-825-2796 - non-toll free215-825-2796 - non-toll free

Side note on FaxesSide note on Faxes Use HUD-96011 as the cover sheet if you Use HUD-96011 as the cover sheet if you

submit any fax attachments or they will submit any fax attachments or they will NOT be read.NOT be read.

Entire applications submitted by fax will Entire applications submitted by fax will NOT be acceptedNOT be accepted

Use a separate HUD-96011 cover sheet for Use a separate HUD-96011 cover sheet for each document and fax separatelyeach document and fax separately

If you downloaded the application more If you downloaded the application more than once, make sure that you use the fax than once, make sure that you use the fax cover sheet that came with the version of cover sheet that came with the version of the application that you ultimately submitthe application that you ultimately submit

If you re-submit electronically, you must If you re-submit electronically, you must wait for validation, then re-fax all faxeswait for validation, then re-fax all faxes

Application Application Requirements - FormsRequirements - Forms

HUD-2994-A “You are Our Client HUD-2994-A “You are Our Client Applicant Survey” (optional)Applicant Survey” (optional) Found in Instruction Download Found in Instruction Download

called “HUD-2994”called “HUD-2994” This is where you tell us about your This is where you tell us about your

application experience. PLEASE application experience. PLEASE take the time to fill this out and take the time to fill this out and include comments. include comments.

Application Application Requirements – Logic Requirements – Logic

ModelModel Logic Model – HUD 96010Logic Model – HUD 96010

Found in Instructions DownloadFound in Instructions Download Excel File (don’t make into a PDF)Excel File (don’t make into a PDF) Please watch the webcast from on Please watch the webcast from on

the Logic Model – it’s a little the Logic Model – it’s a little different this year.different this year.

Application Application Requirements – Logic Requirements – Logic

ModelModel Enable macros; read directions re: Enable macros; read directions re:

security settingssecurity settings Drop down menusDrop down menus Year 1, Year 2, Year 3 and TOTAL Year 1, Year 2, Year 3 and TOTAL

need to ALL BE FILLED OUT. need to ALL BE FILLED OUT. TOTAL should reflect all three TOTAL should reflect all three years.years.

May add up to 3 “others” right on May add up to 3 “others” right on formform

Change from 2007Change from 2007 Logic Model reporting will now be Logic Model reporting will now be

ANNUAL instead of semi-annual.ANNUAL instead of semi-annual. Reports will be due January 31 and will Reports will be due January 31 and will

cover the calendar year prior.cover the calendar year prior.

Change from 2007Change from 2007Affirmatively Furthering Fair Housing Affirmatively Furthering Fair Housing

statement statement now required at Grant Agreement, now required at Grant Agreement,

not in the applicationnot in the application

Section 3Section 3 PH FSS and ROSS are subject to Section 3 PH FSS and ROSS are subject to Section 3

requirements.requirements. There are separate reporting requirements There are separate reporting requirements

that have been required in the past which that have been required in the past which include an annual HUD-60002 paper or include an annual HUD-60002 paper or online submissiononline submission

Section 3 is getting serious about this and Section 3 is getting serious about this and may in the future impose penalties for non-may in the future impose penalties for non-reporting that may include in-eligibility for reporting that may include in-eligibility for future funding. future funding.

Application SubmissionApplication Submission In the Grants.gov application package only In the Grants.gov application package only

the Adobe forms, such as the SF-424, are the Adobe forms, such as the SF-424, are identified as “mandatory documents.” identified as “mandatory documents.”

HOWEVER, the Logic Model and other HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of application forms ARE ALSO REQUIRED of all applicants. These forms are included all applicants. These forms are included in the “optional documents” section or in in the “optional documents” section or in the Instructions Download. the Instructions Download.

Submission Change from Submission Change from 20072007

The forms on grants.gov are now in Adobe The forms on grants.gov are now in Adobe 8.1.2 instead of “pure-edge”. if you do not 8.1.2 instead of “pure-edge”. if you do not have this version of Adobe, you will need to have this version of Adobe, you will need to download it from grants.gov.download it from grants.gov.

These forms are still only fillable and not These forms are still only fillable and not saveable unless you have Adobe Professional saveable unless you have Adobe Professional 6.0 or higher.6.0 or higher.

If you have Adobe Professional, you will need If you have Adobe Professional, you will need to set your DEFAULT to the Adobe 8.1.1 – to set your DEFAULT to the Adobe 8.1.1 – please see the General Section for more please see the General Section for more information (p.12755)information (p.12755)

Submission Change from Submission Change from 20072007

Unlike in Pure-edge, in the new Unlike in Pure-edge, in the new Adobe format, to complete a form in Adobe format, to complete a form in “mandatory documents” or “optional “mandatory documents” or “optional documents” you must documents” you must firstfirst move the move the form over to the “submission” box form over to the “submission” box thenthen open the form and fill it out. open the form and fill it out.

Application SubmissionApplication Submission Please see the NOFA for a Please see the NOFA for a

checklist of required application checklist of required application contentcontent

You do not have to submit this You do not have to submit this checklistchecklist

Application SubmissionApplication Submission Application forms in the Instruction Download Application forms in the Instruction Download

should be saved to your hard drive, completed and should be saved to your hard drive, completed and then attached to your electronic application package then attached to your electronic application package for submission to Grants.govfor submission to Grants.gov..

DO NOT download the application and save to or DO NOT download the application and save to or attempt to upload from a USB flash drive. attempt to upload from a USB flash drive. Applicants have had difficulty with this in the past. Applicants have had difficulty with this in the past. Save and upload from your hard-drive.Save and upload from your hard-drive.

Application Application Requirements - Requirements -

AttachmentsAttachments Please label your attachments Please label your attachments

clearly – see General Section for clearly – see General Section for more information – please name more information – please name it EXACTLY what it is and who it EXACTLY what it is and who you are if you can.you are if you can.

Please use the Logic model Please use the Logic model Naming conventions in the Logic Naming conventions in the Logic Model instructions in the formModel instructions in the form

Grants.govGrants.gov Register EARLYRegister EARLY

If you haven’t already registered with Grants.gov, If you haven’t already registered with Grants.gov, do it now. do it now.

Registration checklist and other information Registration checklist and other information at at www.grants.gov/GetStartedwww.grants.gov/GetStarted

View webcast on electronic registration and View webcast on electronic registration and application submission on HUD website.application submission on HUD website.

Read the Early Registration publication in Read the Early Registration publication in the Federal Register, March 10, 2008the Federal Register, March 10, 2008 Includes corrective actions for application Includes corrective actions for application

submission problems that affected past applicantssubmission problems that affected past applicants

Application hintsApplication hints General Section publication also has LOTS General Section publication also has LOTS

of information on registeringof information on registering Hint – when you are at the grants.gov Hint – when you are at the grants.gov

“Download Application Package” page, “Download Application Package” page, enter only the CFDA number. Do not put enter only the CFDA number. Do not put anything in the other boxes.anything in the other boxes.

Register for updates with grants.govRegister for updates with grants.gov Watch the Federal Register or “funds Watch the Federal Register or “funds

available” page for Technical Corrections available” page for Technical Corrections or FAQ’sor FAQ’s

Submitting your Submitting your applicationapplication

When attaching documents use ONLY When attaching documents use ONLY the formats indicated in the general the formats indicated in the general sectionsection

This year, MS Office 2007 can be usedThis year, MS Office 2007 can be used This year, submission is compatible This year, submission is compatible

with MS Vista and Macwith MS Vista and Mac Use Explorer or Netscape (apparently Use Explorer or Netscape (apparently

Firefox doesn’t work well)Firefox doesn’t work well)

Submitting your Submitting your applicationapplication

Most PDF forms are only “saveable” if you Most PDF forms are only “saveable” if you have Adobe Acrobat Professional.have Adobe Acrobat Professional.

If you do not, fill out the form and PRINT If you do not, fill out the form and PRINT IT OUT and FAX IT IN with the FAX IT OUT and FAX IT IN with the FAX COVER SHEETCOVER SHEET

Fax number can be found in NOFA. DO Fax number can be found in NOFA. DO NOT fax to program office!NOT fax to program office!

I recommend faxing everything that you I recommend faxing everything that you attach, just in case.attach, just in case.

Submitting your Submitting your applicationapplication

If you choose to attach saved PDF If you choose to attach saved PDF files, please, after you save them, files, please, after you save them, open them back up again to see if open them back up again to see if what you entered is really saved. what you entered is really saved.

If you have just the free version of If you have just the free version of Acrobat READER, you WILL NOT BE Acrobat READER, you WILL NOT BE ABLE TO SAVE… you will probably ABLE TO SAVE… you will probably just be saving a blank form.just be saving a blank form.

Submitting your Submitting your applicationapplication

If you zip your attachments, use only If you zip your attachments, use only WINZIP WINZIP

Zip in only “normal” or “maximum” Zip in only “normal” or “maximum” optionsoptions

Important ResourcesImportant ResourcesFunds Available Page – lots of good stuff Funds Available Page – lots of good stuff

hereherehttp://www.hud.gov/offices/adm/grants/fundsavail.cfmhttp://www.hud.gov/offices/adm/grants/fundsavail.cfmOr - Go to Or - Go to www.hud.govwww.hud.gov - grants – funds available - grants – funds available

On this page, scroll down to find links to program On this page, scroll down to find links to program NOFAs. (check back here for FAQ’s)NOFAs. (check back here for FAQ’s)

Get the Find/Apply Brochure and Registration Get the Find/Apply Brochure and Registration BrochureBrochure

Code of ConductCode of Conduct FAQFAQ

WebcastsWebcastsIn the yellow “Helpful Tools” box on the “funds In the yellow “Helpful Tools” box on the “funds

available” pageavailable” page Click on “Broadcasts Training Materials” to get Click on “Broadcasts Training Materials” to get

the powerpoints from the webcasts. From there, the powerpoints from the webcasts. From there, go to “2008 webcast schedule” or “2008 go to “2008 webcast schedule” or “2008 Archived Broadcasts” to view the TA webcasts.Archived Broadcasts” to view the TA webcasts. View these webcasts as well as the Program Section View these webcasts as well as the Program Section

General Section General Section Logic Model Logic Model Registering/Applying through grants.gov Registering/Applying through grants.gov

General SectionGeneral Section Published in the Federal Register Published in the Federal Register

March 19, 2008March 19, 2008THERE’S IMPORTANT STUFF IN THERE’S IMPORTANT STUFF IN

HERE!! READ IT!!HERE!! READ IT!!

First Time Registration First Time Registration ProcessProcess

1. Obtain Data Universal Number System (DUNS) Number.1. Obtain Data Universal Number System (DUNS) Number.2. Register with the Central Contractor Registration (CCR)2. Register with the Central Contractor Registration (CCR)3.3. Register with the Credential ProviderRegister with the Credential Provider4.4. Authorized Organization Representative (AOR) must Authorized Organization Representative (AOR) must

register with Grants.govregister with Grants.gov5.5. E-Business Point of Contact authorizes the AOR to E-Business Point of Contact authorizes the AOR to

submit grant application.submit grant application.

Renewal/Update Renewal/Update Registration Process for Registration Process for

CCR POCsCCR POCs You must renew your CCR Registration You must renew your CCR Registration annuallyannually

At At www.ccr.govwww.ccr.gov click on Update or Renew click on Update or Renew Registrations Using TPINRegistrations Using TPIN

Enter your DUNS Number and TPIN and Enter your DUNS Number and TPIN and click submitclick submit

If there are any changes, make the changes If there are any changes, make the changes and click submit.and click submit.

If you don’t know the TPIN, you can ask for If you don’t know the TPIN, you can ask for the TPIN number. It will be emailed to the TPIN number. It will be emailed to CCR POCCCR POC

Registration ProcessRegistration ProcessIf you aren’t already registered, BEGIN YOUR If you aren’t already registered, BEGIN YOUR

REGISTRATION PROCESS IMMEDIATELY!REGISTRATION PROCESS IMMEDIATELY!If your Authorized Representative has left, follow If your Authorized Representative has left, follow

registration steps 3-5 to have a new one registration steps 3-5 to have a new one registered and authorized to submit the registered and authorized to submit the application.application.

Incomplete registration was the most common error Incomplete registration was the most common error and resulted in applicants not receiving funding.and resulted in applicants not receiving funding.

Registration ProcessRegistration Process If you changed your eBusiness Point If you changed your eBusiness Point

of Contact, in the CCR Registration, of Contact, in the CCR Registration, make sure that the new eBusiness make sure that the new eBusiness Point of Contact has also granted Point of Contact has also granted permission to the person submitting permission to the person submitting the application to be the Authorized the application to be the Authorized Organizational Representative (AOR)Organizational Representative (AOR)

Application SubmissionApplication SubmissionInstructions on how to submit an electronic Instructions on how to submit an electronic

application to HUD on the web site application to HUD on the web site www.grants.gov/Applywww.grants.gov/Apply..

A full set of instructions on how to complete a grant A full set of instructions on how to complete a grant application is at: application is at:

www.grant.gov/CompleteApplicationwww.grant.gov/CompleteApplication

Electronic Application Electronic Application SubmissionSubmission

Upon successful submission, applicants will Upon successful submission, applicants will receive an e-mail notification confirming receive an e-mail notification confirming receipt and indicating that the application is receipt and indicating that the application is being validated. being validated.

The validation process will be completed in The validation process will be completed in approximately 24 to 48 hours.approximately 24 to 48 hours.

You will then get a validation email. It is You will then get a validation email. It is only at this point that you can breathe.only at this point that you can breathe.

Electronic Application Electronic Application SubmissionSubmission

If the application does not pass the validation If the application does not pass the validation check, it will be rejected and the applicant check, it will be rejected and the applicant notified of the reason for the rejected notified of the reason for the rejected application.application.

DO NOT ASSUME that the application has DO NOT ASSUME that the application has been successfully submitted until you receive been successfully submitted until you receive the validation notice.the validation notice.

If a rejection notice is received, you must If a rejection notice is received, you must correct the error and resubmit.correct the error and resubmit.

Application HintApplication Hint If there is a problem with your If there is a problem with your

application submission, an email will be application submission, an email will be sent to the person designated in your sent to the person designated in your REGISTRATION, not in your REGISTRATION, not in your APPLICATION because we will not have APPLICATION because we will not have been able to read your application yet. been able to read your application yet.

Make sure that the person designated in Make sure that the person designated in your REGISTRATION is checking his/her your REGISTRATION is checking his/her email in anticipation of a validation email. email in anticipation of a validation email.

HintHint Make sure that someone will be Make sure that someone will be

available to cure deficiencies, both at available to cure deficiencies, both at time of application submission and time of application submission and during the competition processing during the competition processing time! time!

This could be several months after This could be several months after submission… if the point of contact submission… if the point of contact for the application goes on vacation, for the application goes on vacation, designate someone to cover for them.designate someone to cover for them.

Electronic Application Electronic Application SubmissionSubmission

SAVE every email SAVE every email correspondence, email validation, correspondence, email validation, the log number/call number every the log number/call number every time you call the help desk, etc. time you call the help desk, etc. These may become crucial if These may become crucial if there is a problem.there is a problem.

SAVE all fax transmission sheets SAVE all fax transmission sheets that your fax machine produces.that your fax machine produces.

Electronic Application Electronic Application HelpHelp

Help with Grants.gov process, Help with Grants.gov process, please call please call

1-800-518-GRANTS or send an 1-800-518-GRANTS or send an email to support@grants.govemail to support@grants.gov

Please do not call the Program Please do not call the Program office with Grants.gov questionsoffice with Grants.gov questions

Application InfoApplication Info Check Check

http://www.hud.gov/offices/adm/granhttp://www.hud.gov/offices/adm/grants/fundsavail.cfmts/fundsavail.cfm for updates, FAQs, Tips, Guidance, for updates, FAQs, Tips, Guidance, etc.etc. This is the “Funds Available” pageThis is the “Funds Available” page

HUD.gov – Grants – Funds Available – HUD.gov – Grants – Funds Available – then go to your program pagethen go to your program page

REQUESTREQUEST PLEASE READ THE ENTIRE PLEASE READ THE ENTIRE

NOFA SEVERAL TIMES AND NOFA SEVERAL TIMES AND READ THE GENERAL SECTION.READ THE GENERAL SECTION.

WATCH THE LOGIC MODEL AND WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTSGRANTS.GOV WEBCASTS

How to Find MeHow to Find Me Anice SchervishAnice Schervish Anice.m.schervish@hud.govAnice.m.schervish@hud.gov OR OR

anice@hud.govanice@hud.gov 202-402-2341202-402-2341

leave a message with your questionleave a message with your question I work lateI work late You can call Ron Ashford (my boss) You can call Ron Ashford (my boss)

202-402-4258 but he will 202-402-4258 but he will forward your call to me!forward your call to me!