131119 - agenda and business papers 19 november 2013 … · 2015-06-30 · 137-139 oberon street po...

137-139 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected]

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Agenda and Business Papers Oberon Council Ordinary Meeting

Tuesday 19 November 2013 5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 4

02 ACKNOWLEDGEMENT OF COUNTRY AND PRAYER ..................................... 4

03 RECORD OF ATTENDANCE ............................................................................... 4

04 DECLARATIONS OF INTEREST ......................................................................... 5

05 PRESENTATIONS ................................................................................................ 6

06 QUESTIONS FROM THE PUBLIC ....................................................................... 6

07 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 6

08 MAYORAL MINUTE AND REPORT ..................................................................... 7

08.01 MAYORAL MINUTE AND REPORT ........................................................................................... 7

09 COUNCILLOR/DELEGATES REPORTS ............................................................. 9

09.01 NOTICE OF MOTION – OBERON YOUTH COUNCIL .................................................................... 9 09.02 NOTICE OF MOTION – FLUORIDATION OF WATER SUPPLY ..................................................... 10 09.03 OBERON PLATEAU TOURISM ASSOCIATION .......................................................................... 11 09.04 OBERON ARTS COUNCIL ....................................................................................................... 19 09.05 UPPER MACQUARIE COUNTY COUNCIL MEETING ................................................................. 23 09.06 ZONE LIBRARY MEETING AND ANNUAL GENERAL MEETING .................................................. 23 09.07 SHIFTING THE FOCUS – WOMENS FORUM HOSTED BY BLAYNEY COUNCIL ............................. 25

10 INWARDS CORRESPONDENCE ...................................................................... 27

10.01 INWARDS CORRESPONDENCE .............................................................................................. 27

11 REPORTS FOR INFORMATION ........................................................................ 29

11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ............................................................. 29 11.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT ............................................ 32 11.03 MONTHLY ACTIVITY REPORT ‐ WORKS AND ENGINEERING .................................................... 35 11.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES ........................................ 37 11.05 STATEMENT OF BANK BALANCES AND INVESTMENTS ........................................................... 41 11.06 AWARDS FOR RECOGNITION OF LONG SERVICE .................................................................... 43 11.07 JENOLAN CAVES COMMERCIAL PRECINCT ............................................................................ 44 11.08 DIVISION OF LOCAL GOVERNMENT – COMPARATIVE INFORMATION .................................... 44 11.09 MEDIA ................................................................................................................................. 50

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 19 November 2013

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11.10 STATUS REPORT – ACTIONING COUNCIL DECISIONS .............................................................. 51 11.11 UPCOMING MEETINGS ........................................................................................................ 53

12 REPORTS FOR DECISION ................................................................................ 57

12.01 POLICY REVIEW – MAYOR AND COUNCILLOR EXPENSES ........................................................ 57 12.02 FLUORIDATION OF WATER SUPPLY ...................................................................................... 58 12.03 POLICY – SIGNS AS REMOTE SUPERVISION ............................................................................ 59 12.04 DEVELOPMENT APPLICATION – INDUSTRIAL SUBDIVISION ................................................... 62 12.05 DEVELOPMENT APPLICATION – RESIDENTIAL DWELLING ...................................................... 67 12.06 INSTALLATION OF MAUSOLEUM AT OBERON CEMETERY ...................................................... 81 12.07 LOCAL INFRASTRUCTURE RENEWAL SCHEME ........................................................................ 81 12.08 JANUARY ORDINARY COUNCIL MEETING .............................................................................. 82

13 COMMITTEE REPORTS ..................................................................................... 84

13.01 SENIORS WELFARE COMMITTEE .......................................................................................... 84 13.02 WORKS COMMITTEE MEETING – 29 OCTOBER 2013 .............................................................. 89 13.03 OBERON SPORTS FACILITIES COMMITTEE ............................................................................. 99 13.04 COMMUNITY SERVICES COMMITTEE .................................................................................. 103 13.05 TRAFFIC ADVISORY LOCAL COMMITTEE .............................................................................. 107 13.06 FINANCE COMMITTEE MEETING ......................................................................................... 111

14 NEW BUSINESS OF AN URGENT NATURE ADMITTED BY COUNCIL ....... 119

15 CLOSED SESSION REPORTS ........................................................................ 119

15.01 TENDER T2013/4 – PURCHASE OF DOZER ............................................................................ 120 15.02 WATER REFUND REQUEST – ACCOUNT 12366814 ............................................................... 120 15.03 CITIZEN OF THE YEAR AWARDS........................................................................................... 120

16 CLOSURE OF MEETING .................................................................................. 120


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01 Opening of Meeting

File No: Governance/Meetings/Ordinary

The Mayor welcomed members and declared the meeting open at ....

02 Acknowledgement of Country and Prayer Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present. The Meeting was opened in prayer by ....

03 Record of Attendance


Members Mayor John McMahon (in the Chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz

Staff Alan Cairney, General Manager

Gary Wallace, Planning and Development Director Aruna Wickramasinghe, Works and Engineering Director Lynette Safranek, Finance and Community Services Director

Sharon Swannell, Executive Coordinator Apologies Nil That apologies be received and accepted for the non-attendance of ....


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04 Declarations of Interest

Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal? Is it consistent with Government policy, Council’s objectives and code of conduct? What will the outcome be for you, your colleagues, the Council, anyone else? Does it raise a conflict of interest? Do you stand to gain personally at public expense? Can the decision be justified in terms of public interest? Would it withstand public scrutiny?

A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty? Would a fair and reasonable person believe I could be so influenced? Conflict of interest is closely tied to the layperson’s definition of “corruption” – using

public office for private gain Important to consider public perceptions of whether you have a conflict of interest

Identifying problems

1st Do I have private interests affected by a matter I am officially involved in? 2nd Is my official role one of influence or perceived influence over the matter? 3rd Do my private interests conflict with my official role?

Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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05 Presentations Nil

06 Questions from the Public None received.

07 Confirmation of Minutes of Previous Meeting(s) Ordinary Meeting 15 October 2013 The Minutes of the Ordinary Meeting of Oberon Council held on 15 October 2013 are ATTACHED. Recommendation: That the Minutes of the Ordinary Meeting held on 15 October 2013 be taken as read and confirmed. Matters Arising from the Minutes Nil Special Meeting 15 October 2013 The Minutes of the Special Meeting of Oberon Council held on 12 November 2013 are ATTACHED. Recommendation: That the Minutes of the Special Meeting held on 12 November 2013 be taken as read and confirmed. Matters Arising from the Minutes Nil


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08 Mayoral Minute and Report 08.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr John McMahon, Mayor Summary This report summaries the main activity for the Mayor since my last report. Recommendation That Report Item 08.01 is received as information. Comment A. Meetings 1. Ordinary Council Meeting – 15 October 2013

2. Oberon Youth Council Workshop – 16 October 2013

3. Oberon Arts Council Meeting – 22 October 2013

4. Heritage Committee Meeting – 28 October 2013

5. Works Committee Meeting – 29 October 2013

6. Oberon Sports Facilities Committee Meeting – 30 October 2013

7. Upper Macquarie County Council Meeting – 1 November 2013

8. Barry Stubbs re Oberon Water Supply – 4 November 2013

9. Bonny and Paul Hennessey re Oberon LEP – 4 November 2013

10. Traffic Advisory Local Committee – 6 November 2013

11. Finance Committee Meeting – 6 November 2013

12. Oberon Plateau Tourism Association – 11 November 2013

13. Meeting with Department of Planning and NSW Office of Water re LEP – 12 November 2013

14. Special Meeting – 12 November 2013

15. Councillor Informal Briefing Session – 12 November 2013 B. Representation 1. Pink Ribbon Day at Café Savannah – 10 October 2013

2. RFS farewell function for Pat and Maureen Linnane –10 October 2013

3. Rotary – inspect Wishing Well at the Common followed by dinner at the Oberon Tarana Heritage Rail – 17 October 2013

4. Pink Ribbon Day Fundraiser – Oberon Neighbourhood Centre – 25 October 2013

5. Opening of the Oberon Arts Council “Art Shaping Life Exhibition” – 1 November 2013


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6. Attend various 150th Anniversary Events – Oberon Tarana Heritage Rail Open Day, SES Display and Training Exercise, The Tablelands Way Farmers Markets, Oberon Art’s Council “Art Shaping Life” Exhibition – 2 November 2013

7. Heritage Council of NSW Dinner – 7 November 2013

8. Remembrance Day Service – Oberon RSL Sub-branch – 11 November 2013

C. Correspondence 1. Susan Charlton regarding the Mt Olive Cemetery on Honeysuckle Falls Road.

2. Ian Whalan regarding the removal of property for sale signage.

3. Kids Helpline – advising of the national counselling service.

4. Oberon Junior Rugby League – thank you for donation and invitation to attend the Annual Presentation Day being held on Sunday 20 October 2013.

5. St Joseph’s Catholic School – invitation to attend the Annual Awards Day being held on Wednesday 18 December 2013.

6. Asbestos Awareness Months Information Kit.

7. Charles Sturt University invitation to attend the Graduation Ceremony being held on 18 – 20 December 2013.

8. NSW Planning and Infrastructure providing copies of a publication on the implementation of initiatives under the Strategic Regional Land Use Policy – “Getting the Balance Right – NSW Land Use”.

9. The Hon Brad Hazzard MP regarding changes that have been made to the Planning Bill 2013.

10. Black Springs Public School – invitation to attend the Awards Presentation Night being held on Thursday 12 December 2013.

11. Bonny and Paul Hennessy regarding the proposed Oberon LEP and the delay in final adoption of the document.

12. Burraga Public School – invitation to attend the end of year presentation being held on Monday 16 December 2013.

13. Invitation to attend the Heritage Council of NSW visit to the Central West Region on 7 & 8 November 2013.

14. Barry Stubbs regarding water security.

15. BMLOT invitation to attend the NSW Tourism Awards being held on Thursday 28 November 2013.

Notes:


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09 Councillor/Delegates Reports 09.01 NOTICE OF MOTION – OBERON YOUTH COUNCIL

File No: Governance/Meetings/Ordinary Author: Councillor Kathy Sajowitz Summary Representatives of Oberon High School and St Joseph’s Central School attended a Workshop at the Oberon Council Chambers to discuss the concept of establishing a Youth Council for the Oberon Local Government Area. A Notice of Motion has been prepared with a proposal to formally create an Oberon Youth Council with an inaugural meeting to be held in February 2014. Motion 1. That Oberon Council establishes the Oberon Youth Council as a Section 355 (Advisory)

Committee with the following aims, structure and support:

AIMS FOR THE OBERON YOUTH COUNCIL

To voice the opinions and concerns of young people in Oberon to the Oberon Council, State and Commonwealth Governments and the wider community.

To work with other youth agencies to develop and promote activities for and social interaction between the young people of Oberon.

To raise awareness of health, well-being and safety issues that affect the young people of Oberon.

To work with other youth agencies to encourage and co-ordinate participation and consultation between available regional youth services.

To develop a sense of citizenship in the young people of Oberon by developing an appreciation of and interest in, local, state and commonwealth government processes and through involvement in community projects

STRUCTURE OF THE OBERON YOUTH COUNCIL The Oberon Youth Council will consist of NINE Youth Councillors, from 12 to 21 years of age selected as follows: Three students from Oberon High School, with nominations made by the School

Community

Three students from St Josephs Central School, with nominations made by the School Community

Three members from the wider community, nominated by the Oberon Youth Council Working Party


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Each School will nominate a Teacher/Coordinator to act as an interface between Student Councillors and Oberon Council and the Schools will nominate “alternate” students to replace the nominated Youth Councillors when those Councillors have schooling commitments.

SUPPORT FOR THE OBERON YOUTH COUNCIL

2. The Oberon Youth Council will set the dates and times for meetings and administrative

support will be provided by Oberon Council staff designated by the General Manager. 3. An amount of $2,000 be allocated to assist with the functioning of the Oberon Youth

Council. 4. Minutes and Reports from the Oberon Youth Council be submitted to the Senior Oberon

Council for information and actioning of recommendations. Comment At the September Council Meeting Councillors Kathy Sajowitz, John Morgan and Jill Evans were appointed to the Oberon Youth Council Working Party. A meeting of the Working Party, which included the General Manager, Community Services Coordinator and Community Services Assistant was held on Wednesday 30 October 2013 and it was proposed that a Notice of Motion be submitted formally seeking the creation and endorsement of the Oberon Youth Council (OYC). Whilst it is expected that the Mayor and General Manager will have involvement with the operation of the Oberon Youth Council the main “drivers” will be the nominated members of the Working Party – which are Councillors Sajowitz, Morgan and Evans Administrative support will primarily be through Kathy Beesley, Community Services Coordinator and Hanna Bates, Community Services Assistant. Kathy Beesley or Councillor Sajowitz will be responsible for submitting Minutes of OYC meeting directly to the Senior Council Meeting along with any recommendations from the OYC. At the Workshop participants thought meetings should be held every two months, and this will be confirmed at the inaugural Oberon Youth Council Meeting to be held during February 2014, at which time a Youth Mayor, Youth Deputy Mayor, Youth Secretary and Webmaster/Public Relations Officer will be elected. The Motion also includes a nominal amount of $2,000 to assist with the functioning of the OYC, which will include meeting expenses and some project work. Councillor Kathy Sajowitz 09.02 NOTICE OF MOTION – FLUORIDATION OF WATER SUPPLY

File No: Governance/Meetings/Ordinary Author: Councillor John Morgan Summary Representatives of the NSW Ministry of Health and Sydney University made presentations to a meeting of Oberon Council’s Works Committee on 29 October 2013.


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The information presented included details on the oral health benefits of fluoridation of water supply and the potential financial assistance available to Oberon Council to implement fluoridation of the Oberon Water Supply. A Notice of Motion has been prepared with a proposal to endorse an “in principle” agreement to implement fluoridation of the Oberon Water Supply. Motion That Oberon Council advises the NSW Ministry of Health that it agrees in principle to the fluoridation of the Oberon Water Supply subject to staff providing additional details of costs to Council in implementation and financial assistance available, and A Community Engagement and Consultation Program be initiated to inform the community of the proposal to fluoridate the Oberon Water Supply, with the Program to include public meetings and information sessions. Comment The following information is an extract of information provided by the Works and Engineering Director to the Works Committee meeting held on 29 October 2013: The NSW Ministry of Health has advised of the oral health benefits of fluoridation of water supply and is offering further assistance to Councils in obtaining information on this matter. Further information will be obtained relating to implementation requirements such as training and funding availability. If Council were to consider implementing fluoridation of the water supply extensive community consultation would be carried out involving staff, Councillors and experts from NSW Health and/or Public Works. At the Works Committee representatives attending from the NSW Ministry of Health (Centre for Oral Health) advised that the Oberon LGA is one of only eight areas in NSW that DOES NOT fluoridate its water supply. The evidence shows that clearly that oral health is greatly improved in areas where fluoridation has been implemented. Councillor John Morgan 09.03 OBERON PLATEAU TOURISM ASSOCIATION

File No: Economic Development/Visitor Information Centre/Oberon Plateau Tourism Association Author: Alan Cairney, General Manager and Mayor John McMahon Summary Councillor Sam Lord is nominated as the Council’s delegate to the Oberon Plateau Tourism Association. The Mayor, Councillor John McMahon and I attended the Annual General Meeting and General Association meeting held on 14 October 2013.


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Recommendation: That delegate’s report item 09.03 is received as information. Comment A copy of the Minutes of the Oberon Plateau Tourism Association Annual General Meeting and General Meeting held on 14 October 2013 FOLLOW for Council’s information. Chairman Tim Charge addressed the Annual General Meeting and reflected on the work carried out by OPTA during 2012/13. The Mayor conducted the election of the new Committee for 2013/14 and the results are as follows:

Chairman Tim Charge Vice Chairman Don Capel Secretary Sally Parrington Treasurer Pat Bird

Committee Members are Brian Harman, Barry Richard, Bob Parrington, Denise Voytilla and Kay Jones. Major Attraction Special Committee Members are Charles Degotardi, Jenolan Caves; Jules Bros, National Parks and Wildlife Service and Jo Murphy, Mayfield Garden. Julie Stott has stepped down as a Committee Member and has offered to continue her role as OPTA IT Officer. The following matters were raised or discussed at the general meeting which followed the AGM:

Correspondence received from Oberon Council regarding Australia Day Awards, Oberon Community Newsletter and the BMLOT weekly newsletter, Let’s Talk About “Hot News”. Correspondence received from Camp Quality Central West Tractor Trek and correspondence also received from St Joseph’s Catholic School requesting a donation and someone to present an Award at the Annual Presentation Day.

Treasurers Report (Council phone bill to be paid)

Mayor’s Report – John McMahon provided an update on Council activity and advised that positive feedback has been received from Bathurst Councillor following the election of Mayor Rush. Discussion has also been held with Paul Toole regarding water security.

Other Reports – Oberon Visitor Information Centre, Jenolan Caves update, Mayfield Garden, Gairlock Garden and Oberon Arts Council.

Randall Walker addressed the meeting in relation to Blue Mountains, Lithgow and Oberon Tourism and future activities of the RTO.

OPTA met on Monday 11 November 2013, however the minutes of that meeting were not available at the time of preparing this report.

OBERON PLATEAU TOURISM ASSOCIATION

Minutes of the Annual General Meeting held at Titania Motel, Tarana Crescent, Oberon

On Monday October 14, 2013 at 6.45pm ATTENDEES: Tim and Fran Charge, Bob and Sally Parrington, Pat Bird, Barry, Robyn and Michael Richard, Brian and Sandra Harman, Charles Degotardi, Jo Murphy, Irene Bishop, Denise Voytilla, Wayne Cooper, Jenn Capel, Annie Phillips, Deb Marks, Donna Gauci, Jennifer Prineas, Malcolm Allen, Tony & Deidre Robertson, Peter and Meg Low, Kevin McGrath GUESTS: John McMahon – Oberon Mayor

Alan Cairney – General Manager, Oberon Council Randall Walker – Chairman Blue Mountains Lithgow Oberon Tourism

APOLOGIES: Don Capel, Andrew Gauci, Monica Cooper, David McMurray, Jules Bros, Julie Stott, Lynne Causer Previous Minutes: Minutes from the AGM held Monday 8th October 2012 have been circulated and accepted as accurate Proposer: Charles Degotardi Seconder: Fran Charge Treasurers Report: Report previously circulated and accepted as accurate Proposer: Pat Bird Seconder: Wayne Cooper ADDRESS BY CHAIRMAN TIM CHARGE: OPTA in 2012/2013 has continued to support the promotion of Oberon while working closely with Oberon Council. This year OPTA has supported or continued to support:

The Product Development Project, creating Bike Trail Brochures and Signage in the National

Parks as well as a new Oberon Tourism Map.

The construction of the disabled toilets at Bummaroo Crossing (on the Abercrombie River) in

conjunction with National Parks. Jules Bros has been driving these National Parks projects and I

would like to thank her for her on-going work on this.

Promotion of the 2013 celebrations for the 150 Year Crossing of the Blue Mountains.

The Regional Guide publication by providing finance.

The Country Regional Living Expo. along with the Business Association and Oberon Council.

The conversion of our website into a mobile format to enable easy access on mobile devices.

Lake Oberon Access - OPTA has had representation on the Oberon Lake Access Committee. This

committee has worked hard to gain approval from the Minister for non-motorised craft on Lake

Oberon. A successful official opening was performed by our Mayor on the 5th October. This

waterway is now open to all non-motorised watercraft and electric powered boats and will

provide a great attraction to both locals and visitors. This will help to further promote Oberon.

OPTA Membership: As members are aware, the previous Executive decided it would be beneficial to OPTA if the administration of membership, was carried out by a professional staff member employed by Blue Mountains Lithgow and Oberon Tourism (BMLOT). Whilst we have welcomed a number of new members, a great deal of time of time has been spent trying to collate our existing membership lists and membership status with BMLOT. This is now being addressed and all issues will be resolved as soon as possible. Oberon Business Association: OPTA has recently been approached by the Oberon Business Association seeking our views on a possible merger of the two groups. Both OPTA and OBA members have been asked for their response to the proposal. OPTA members noted that there were many benefits to Oberon in a united approach to promotion for all businesses not just tourism based enterprises. The use of sub-committees to focus on various projects, would help spread the work load for all, reduce the number of meetings and help streamline administration. Appreciation:

A very special thank you must go to Sally Parrington our OPTA Secretary for the many hours

spent trying to piece together the membership details, plus doing all the other secretarial tasks.

Thank you to Bob Parrington, our Vice Chair for his wise counsel and ongoing support.

Thank you to Pat Bird who assisted by Mary David, has very competently, carried out the role of

Treasurer for 2013.

To Julie Stott for stepping in early in the year to take over the IT role. Julie has done a great job

keeping us all informed and has been willing to assist where needed. Next year whilst she does

not want to be on the committee, Julie has offered to continue her role in the area of IT. Thank

you Julie.

Thankyou, to the Committee members who have been supportive and taken on tasks as

required.

Thankyou, to Kay Jones who has stepped in to assist and carry out promotional work with

regular articles being forwarded to BMLOT for inclusion in their regular newsletter.

The ongoing support of the Mayor of Oberon, John McMahon and the General Manager Alan

Carney Oberon Council is greatly appreciated. They are both strong supporters of OPTA and the

promotion of Tourism and OPTA appreciates their attendance at most meetings.

Thankyou, to the staff at the Oberon Visitor Information Centre. You have continued to provide

a great ‘shopfront’ for Oberon and surrounds. We regularly hear great praise for your

knowledge and passion for the area. OPTA Members appreciate that the Staff at the VIC are

excellent promoters for our businesses.

OPTA is run by volunteers, who all work hard to ensure that Oberon and therefore your business is well promoted. The future of tourism in Oberon continues to be strong, making us well positioned for a positive future. Our newest attraction access to Lake Oberon is certainly an exciting addition to attractions in and around the Oberon area.

Tim then handed the meeting over to John McMahon who conducted the AGM. John thanked the outgoing Committee and OPTA members for all their help. The following nominations have been received within the rules of the association as follows: Chairman Tim Charge Vice Chairman Don Capel Secretary Sally Parrington Treasurer Pat Bird Committee Person Brian Harman Committee Person Barry Richard Committee Person Bob Parrington Committee Person Denise Voytilla Committee Person Kay Jones Major Attraction Special Committee Person – Jenolan Caves Charles Degotardi Major Attraction Special Committee Person – NPWS Jules Bros Major Attraction Special Committee Person – Mayfield Garden Jo Murphy The Interim Chair John McMahon congratulated the new committee. Special business arising: There was no special business Meeting concluded at 07.00pm Confirmed as a true record of proceedings ___________________________________________ _____________ Chairman Date

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OBERON PLATEAU TOURISM ASSOCIATION

Minutes of General Meeting held at Titania Motel, Oberon on October 14, 2013 at 7.00pm

ATTENDEES: Tim and Fran Charge, Bob and Sally Parrington, Pat Bird, Barry, Robyn and Michael Richard, Brian and Sandra Harman, Charles Degotardi, Jo Murphy, Irene Bishop, Denise Voytilla, Wayne Cooper, Jenn Capel, Annie Phillips, Deb Marks, Alan Cairney, Donna Gauci, Jennifer Prineas, Malcolm Allen, Tony & Deidre Robertson, Peter and Meg Low GUESTS: John McMahon – Oberon Mayor; Randall Walker – Chairman Blue Mountains Lithgow Oberon Tourism APOLOGIES: Don Capel, Andrew Gauci, Monica Cooper, Jules Bros, Julie Stott, David McMurray, Lynne Causer CHAIR: Tim Charge MINUTES OF MEETING September 9, 2013: Circulated via Newsletter Minutes accepted (Sandra Harman / Fran Charge) CORRESPONDENCE: Received: a) Letter from Kathy Beesley Oberon Council re Australia Day Community Awards 2014 b) Email from Camp Quality Central West Tractor Trek (via Rotary) c) Letter from Sharon Swannell Oberon Council re Oberon Community Newsletter d) Letter from St Joseph’s Catholic School requesting donation and someone to present Award e) Email from Sharon Swannell to Louise Vining BMLOT re Let’s Talk About “Hot News” Sent: a) Email to Macquarie Homestead re membership b) Letter to members thanking them for their membership renewal and providing OPTA sticker c) Letter to Julie Stott thanking her for her assistance throughout the year with the Newsletter d) Continuing emails to BMLOT regarding membership TREASURERS REPORT: Council phone bill to be paid. Moved that the report be accepted and that invoices be paid (Pat Bird / Wayne Cooper) MAYORAL REPORT: ‐ Positive feedback from Bathurst and Mayor Rush – they appear to be no longer promoting

amalgamation.

‐ Paul Toole – water security! A lot of water is been drawn out of the Oberon dam and Duckmaloi Weir

might be a better option for water supply. Oberon needs to keep the water level up in the lake

especially as we now have non‐power boat activities on our lake.

VISITOR INFORMATION CENTRE REPORT: ‐ September figures down slightly

‐ lots of excitement about the opening of the lake to non power watercrafts

‐ Jenolan caves – large number of enquiries.

IT REPORT: None available.

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PUBLICITY REPORT: None available. JENOLAN CAVES UPDATE: ‐ October attendance on par with last year

‐ Road closure due to maintenance and the bush fires haven’t helped tourism attendance

‐ Jenolan Caves will be represented at the Canberra show and Oberon information will be on‐hand for

distribution

‐ Festival of Walking has proven to be a worthwhile adventure with a number of designated walks

throughout the Blue Mountains, Lithgow & Oberon – something for everyone

‐ Get in now website ‐ $50,000 grant – (available to the 3 Local Tourism Organisations with BMLOT) and

primarily a website application designed for the smartphone. In the first instance it is a listing of

BMATA members’ businesses categorised around things to do, places to eat and somewhere to stay.

For more information please see separate attachment.

NATIONAL PARKS REPORT: None available.

MAYFIELD GARDEN: ‐ Mayfield now have new brochures and a new logo

‐ Garden show in September at Centennial Park went well

‐ Have sent out coaches tour packages for 2015

‐ Café opening soon (March 2014 approx) plus gardens close to opening 7 days a week.

‐ Accommodation providers ask to mention to their guests that there are no eftpos facilities at Mayfield,

therefore to take cash to pay for entry

GAIRLOCH GARDEN:

‐ Peter advised that Gairloch is open the same hours as Mayfield Garden and that they charge a $5.00

entry fee which is donated to charity.

ARTS COUNCIL: ‐ Work on the Bullocks is progressing and will escalate now school has resumed. ‐ All OPTA members are invited to our Art Show on at the very beginning of November. Preparations for the Art Show are well underway and people are asked to save the date Friday 1st November 6.30 at the RSL Club and also open all day saturday ‐ There will be lots to see and do that weekend in Oberon

Tim thanked the Mayor and members for providing reports and information. Meeting halted at 7.30pm so that dinner could be served. ADDRESS BY RANDALL WALKER:

BMLOT is a destination marketing and membership organisation

We have a proud record of consistently delivering outstanding results such as $11 million in PR

exposure for the region

I commend the Oberon Mayor for frequently publicly acknowledging the significance of tourism

I commend OPTA and operators for providing unique visitor experiences

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The Oberon 150th celebrations were fabulous, I was impressed with the parade and showground

experiences delivered without intrusive barricades and fluorescent vests, my family found the Masonic

Lodge being open fascinating, and the formal dinner was a credit to the community

BMLOT had attempted to scale up with a CEO but had failed to deliver the core function of membership

and stakeholder relations

As Executive Chairman and with Wayne Cooper as Secretary we made sure BMLOT got Destination

NSW funding approved and paid OPTA fees due

I have ordered another print run of the new regional guide and when released the shelf life of 3 years

will commence

Of the federal government product development funding I negotiated, $50,000 has been set aside for

the 3 LTOs and Blue Mountains Attractions Group (BMAG) to determine what activity/activities should

be undertaken

I recognise opportunities for Oberon such as Guided Mushroom Hunting Tour or proposals for tourism

experiences in Forests NSW which would be welcomed by Forests NSW to help with land management

Oberon Visitor Information Centre has won a regional and state tourism award in past years, it would

be good to re‐invigorate that, especially given the success of Jenolan Caves at a regional, state and

national level

Mayfield Garden is a great new asset

BMLOT knows festivals and events attract visitors that would not have otherwise come, and that is why

we support key events and have proactively created 2 across the region festivals Roaring 20’s Festival

(Feb) and Festival Of Walking (Oct), whilst Oberon has participation we should scale up that

participation

Each year BMLOT nominates on a rotating basis one of the three councils for the state tourism award,

this financial year will be Oberon Council – we need Oberon Council and OPTA to initiate as much as

possible during this period to maximise the submission

Strategically BMLOT has completed a Destination Management Plan and is committed to enhancing:

o Adventure and nature based experiences

o Food

o Festivals and events

o Indigenous tourism experiences

o Low carbon tourism

o China Ready

Tim thanked Randall for the very energetic, interesting and positive talk. Tim also thanked Denise and the Grand Indian Restaurant for providing a delicious meal. Next Meeting: Monday November 11, 2013 – venue tba Signed as a true and correct record of proceedings. Signed_________________________________ Date________________


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09.04 OBERON ARTS COUNCIL

File No: Community Relations/Community Consultation/Oberon Arts Council Author: Alan Cairney, General Manager Summary The Mayor, Councillor McMahon and the General Manager are Council’s delegates to the Oberon Arts Council (OAC) and attended the meeting held on 22 October 2013. Recommendation: That delegate’s report item 09.04 is received as information.

Comment FOLLOWING is the Minutes of the Oberon Arts Council meeting held on 22 October 2013. The Mayor and General Manager attended the meeting and the following summary is provided.

The Mayor reported the Oberon Council has offered support for the Lithgow bushfire crisis in the form of plant and materials. The opening of Lake Oberon was a success and is being utilised by fishing enthusiasts. The Independent Local Government Review Panel report is expected shortly. Alan Cairney reported that Council has made an application to the Sculpture by the Sea Regional NSW Sculpture Acquisition Program. A bus trip is being organised for Sunday 10 November to view the exhibition.

No new memberships / renewals

OPTA Report – local tourist operators have been receiving cancellations due to bushfire concerns and OPTA has suggested operators relax usual cancellation policies during the emergency period.

Fran Charge provided a report regarding the Bullock Mosaic Project. One of the

school bullocks has been completed and others are underway.

A sub-committee working on the Art Shaping Life Exhibition met on 16 October. The closing date has been extended to allow local artists to exhibit.

A quote has been received for printing the Paver History Book. The cost is approx.

$34.00 per book for 50 copies. The Art Shaping Life Exhibition was held at the Oberon RSL Club on Friday 1 and Saturday 2 November 2013. The Mayor officially opened the exhibition, and the event was also attended by Councillor Evans, Kathy Beesley, Community Services Coordinator and I. Fran Charge is Council’s delegate to Arts OutWest and provided the following report from the meeting held on Tuesday 6 November 2013. Tracey Callinan Executive Officer Arts OutWest reported that funding for projects is becoming increasingly difficult to obtain and they were unsuccessful in the following applications:


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Arts NSW: Regional Partnerships Arts NSW Young People FRRR CATCH Australia Post (Crafting the Lachlan) FRRR Heywire

The CASP funding round is complete although grants cannot be announced yet. There were 23 applications received including one that was ineligible (late). Around $45K was applied for with the distribution amount just under $19K. The focus for current government funding would appear to be towards Aboriginal Arts Development and Art and Health.

Current projects being run involve creative industries and working with young people. It is anticipated that next year Tracey will become more involved with community members of Arts OutWest and engage with them in the development of more projects at a local level.

Publicity for all functions occurring in the Oberon LGA is readily available from Arts OutWest and all groups are asked to submit any information to Maryanne Jacques. Maryanne will ensure this information is widely disseminated through various media outlets.

Arts OutWest were supportive of the recent Art Shaping Life exhibition held by Oberon Arts Council and wish to congratulate OAC on their successful showcasing of 150 years of Art and Culture in Oberon.

This was the final meeting for 2013.

The Oberon Arts Council Annual General Meeting will be held on Tuesday 26 November 2013, commencing at 5.00pm at the Oberon Golf Club.

Notes:

Minutes – Oberon Arts Council, October 2013 Page 1

Oberon Arts Council Inc

Tuesday 22nd

October 2013 5.00pm Oberon Golf Club

MINUTES OF GENERAL MEETING

Meeting Opens: 5.00pm ACTION

Present: A Cairney, F Charge, J McMahon, L Precians, G Precians, S Roberts,

R Ross, T Charge, L Thompson

Apologies : S Fitzpatrick, M Grady, B Beesley, K Beesley, K Graham, B

Harman, S Harman, C Ravesi, I Mackenzie, M Ross

Minutes Meeting held 24th

September

2013

Business arising - NIL

Moved : L Thompson Seconded: R Ross

Carried

Correspondence– list attached*

Business arising – Local schools end-of-

year arts prizes

Moved: S Roberts Seconded: R Ross

Carried

It was resolved to continue support of local schools by making a $50-

donation to each school for an end of year prize for creative arts

activities.

Moved: R Ross Seconded: S Roberts

Carried

F Charge undertook to write to each school.

Treasurer’s Report: F Charge (on

behalf of S Fitzpatrick)

Current balance as at 30 September 2013: Total funds at bank:

$20,022.92.

It was resolved to pay any invoices received from Selina Seifert in

relation to the bullock mosaic project as and when received.

Moved: F Charge Seconded: G Precians

Carried

It was resolved to pay postage for invitations to be sent to local

residents to attend the Art Shaping Life Exhibition.

Moved: F Charge Seconded: L Thompson

Carried

GENERAL BUSINESS

Oberon Council Report

J McMahon (Mayor) reported that Oberon Council had offered

support in the form of plant and materials to Lithgow in meeting the

current bushfire crisis but that Lithgow had no immediate needs for

assistance. General Council business is quiet. The opening of Lake

Oberon was a success and it is being utilised by fishing enthusiasts

with ore expected in the warmer months. There have been isolated

reports of stock interference by farmers adjacent to the lake.

Maritime NSW will be placing buoys to restrict access to the dam

wall area.

The report of the Independent panel of review of local government is

expected shortly. Assurances were made at the recent State

Conference of the Local Government and Shires Association that

there would be no forced amalgamations. Rateability of land owned

by private state enterprises is an ongoing issue for Council with

56,000 hectares of non-rateable forestry lands.

Alan Cairney reported that Council has made an application to the

Sculpture by the Sea Regional NSW Sculpture Acquisition Program,

and that a trip is being organised for Sunday 10 November to view

the exhibition utilising the community transport funding.

Minutes – Oberon Arts Council, October 2013 Page 2

Membership Report: F Charge (on

behalf of M Grady)

No change since last meeting. F Charge requested that updated

membership forms be available at the Art Show and L Thompson

undertook to arrange this.

Arts Out West Report: F Charge AOW Board has not met since last meeting. F Charge (as Oberon

representative on AOW) has received a letter of complaint about

funding of the indigenous art gallery at Hartley.

OPTA report: F Charge Local tourist operators have been receiving cancellations due to

bushfire concerns and OPTA has sent an email suggesting operators

relax usual cancellation policies due to emergency circumstances.

Oberon Common – Bullock mosaic

project: F Charge

One of the school bullocks has been completed and others are

underway.

Art Shaping Life! Exhibition (150th

Anniversary Arts & Crafts Show):

F Charge/L Thompson

Sub-Committee meeting was held on 16th

October. Entry closing date

has been extended to allow local artists to exhibit. Invitations will be

sent to all Oberon residents.

Paver History Book: F Charge Printing quote received from CSU Print is approximately $34- per

book for a print run of 50 copies. There is no volume based discount

available and other quotes will be sourced.

Date for Annual General Meeting Tuesday 26th

November 2013. AGM notice will be sent by

L Thompson. Main agenda item will be election of officers for 2014.

ANY OTHER BUSINESS Bus trip is being organised to Sculpture by the Sea for Sunday 10th

November 2013 for members and friends. RSVP to F Charge.

A Cairney suggested that Arts Council consider collaborating with

U3A to provide art classes in Oberon.

Date of Next Meeting Tuesday 26th

November 2013 at 5pm Oberon Golf Club

Meeting Closed 6.15pm Followed by Dinner at Oberon RSL

Correspondence In

Heritage Steam Fair Stall Holder invitation

St Joseph’s Catholic School – re: End-of-year art

prizes

Oberon Public School – re: End-of-year art prizes

Oberon Council Oberon – re: Correctional Centre

Community Consultation Committee

NAB – Community Fee Saver and Cash Manager

bank statements

Oberon Council (G Salmon) re: expression of interest

for the Sculpture by the Sea Regional NSW

Sculpture Acquisition Program

Correspondence Out

Emails to members advising next meeting date

Invitations to participate in Art Shaping Life! Exhibition

(various emails)


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09.05 UPPER MACQUARIE COUNTY COUNCIL MEETING

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr John McMahon, Mayor Summary Councillor Francis and I are delegates to the Upper Macquarie County Council. Recommendation: That delegate report item 09.05 is received as information.

Comment Councillor Francis and I attended the Annual General Meeting of the Upper Macquarie County Council held on 1 November 2013. Three Councillors contested the Chairman’s position, Councillors Braddon, Hunter and North. Councillor Hunter was excluded in the first vote, in the second vote Councillor North was excluded with Councillor Braddon elected Chairperson five votes to three. The position of Deputy Chairperson was contested by Councillors Hunter and North, with Councillor Hunter elected five votes to three. The County Council considered 173 property reports covering four Local Government Areas. 24 of those reports related to the Oberon Shire. There was no control notices issued. 12 landholders have agreed to participate in the County Council’s aerial spraying program this season, with 300 ha of serrated tussock booked in to be treated before Christmas. The County Council has resolved to prosecute landholders who fail to react to weed control notices. A joint recommendation will be presented to the December Meeting from the Senior Weeds Officer and the General Manager as to which landowner will be served a summons for failing to control noxious weeds. Clr John McMahon Mayor

09.06 ZONE LIBRARY MEETING AND ANNUAL GENERAL MEETING

File No: Community Services/Library and Information Management/Central West Libraries Author: Councillor Kathy Sajowitz Summary Library Officer Eilagh Rurenga and I attended the Zone Library Meeting and Annual General Meeting held in Dubbo on 1 November 2013. Recommendation: That report item 09.06 is received as information.


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Comment Councillors from the following Councils were in attendance: Narromine, Warren, Cessnock (chair of Public libraries NSW) Cabonne, Mid Western and Oberon Library Managers from the following areas were also present: Oberon, Narromine, Warren, Bogan Shire, Bourke, CWL (Central West Library), Cobar, Gilgandra, Grenfell, Macquarie Regional Library (Dubbo) Lithgow, Parkes and North Western Library. Business of the Meeting:

Amendments to constitution ( carried unanimously) Motions to be submitted to PLNSW (Public Libraries NSW) AGM to be held 21/11/13 Central West Training Plan – areas have been identified by an audit conducted by

PLNSW, that require ongoing training for Library staff, these areas are Management & leadership Strategic Planning Buildings Use of social media EBooks Databases Children’s & young adults programming Program development Readers services Customer service Dealing - with difficult customers

It is recommended by SL (State Library) that a three year plan be implemented in these recommended training areas for Library managers and staff. There is money available through Library development Grants to assist Councils action these recommendations.

Books on prescription: People consulting their local GP over mental health issues may find they are written a surprising prescription, one redeemed at the local library rather than a pharmacy. This project has been developing for several years and is spearheaded by Reading Well/CWL. The project is aimed at improving mental health and has been successfully piloted in UK where the library and medical worlds have joined for an initiative to help treat those with mild to moderate mental health problems. Patients could be recommended anything from a list of approved medical volumes dealing with specific conditions to “mood boosting books” – novels and poetry. There is growing evidence to show that self-help reading can support people with certain mental health issues and will hopefully be part funded by health budgets. GPs will write out a prescription that will give patients immediate membership at the local library, with recommendations for titles rather than letting their patients rely on Google’s search results. The scheme will also encourage people to use the other reading aspects from libraries to help them feel better including reading groups/book clubs. This project would fit neatly into Oberon Community Strategic Plan to support health in the community. Attached is the Logic Map for the progression of this project in the CW.

E -smart library program: CWL are piloting this scheme sponsored by Telstra with the aim to keep children safe online by encouraging the smart and safe use of technology. Telstra will sponsor any Library that takes up this online training for library staff. ?? Possible training for a CTC course.


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Book Clubs within the Zone: A working party has been set up to investigate the various methods for libraries to support their associated Book Clubs. Book Clubs for children suggested.

SL Funding Review: The current funding for PLNSW is $26.5 million (Including

Library Development Grant Funding) as a result of the 2013/14 review PLNSW recommended that this needed to be increased to $60 million which included $30 million for Library Development Grants. Unfortunately the decision was to award no increase and stay with the current $26.5 million. There was a caveat on this amount stating that $2 million be spent on Country Libraries. The 2014/15 review is now underway and the zone committee encourages all Councils/affiliated groups such as Friends of Libraries to lobby the State Government for more funding. It was also stated that geographic disability grants were available for some country libraries; I will be liaising with Grants Officer to ascertain whether Oberon Council is investigating these grants. Grants are also available for the purchase of E-Book platforms.

PLNSW Report: The NSW Greens have a motion before Parliament to further support Public Libraries.

PLNSW are awaiting the release of the Future Directions recommendation report and have begun working on models to assist libraries if and when amalgamations take place. It was hoped the scheduled release of the report would eventuate and further discussion could have taken place, but as yet the report has not been released.

There is currently a plan to further cut 20% of staff at SL a worrying forecast.

There is a major project “Walls” underway to commemorate the anniversary of WWI it is hoped all libraries will feature their own projects in 2015. The travelling SL exhibition will be available to all local libraries upon request

The PLNSW AGM will be held Oct 23 followed by the Annual Conference “Switch” which will be attended by Library officer Eilagh Rurenga and myself.

The next Central West Zone Meeting is scheduled for March 2014 in Mudgee. Themed ‘A Fortunate Life – Libraries and Community Wellbeing”

Summary From my perspective I think Oberon’s participation in both Regional and State Conferences is invaluable, it shows a strong commitment by Council to our own local library facility therefore the community in general. Broadens the outlook of, and provides a networking opportunity for Library Staff and Councillors. This fits with fulfilling the commitment made to the community in the Community Strategic Plan. The meetings/conferences give Oberon a voice in initiatives and decisions made that can affect our Library. The zone meeting is well run and has an energetic “vibe”.

09.07 SHIFTING THE FOCUS – WOMENS FORUM HOSTED BY BLAYNEY COUNCIL

File No: Governance/Meetings Author: Councillor Kathy Sajowitz Summary On Tuesday 5 November 2013 I, along with Clr Evans and Library Officer Eilagh Rurenga attended the inaugural Women’s Leadership Forum themed “Shifting the Focus”.


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Recommendation: That report item 09.07 is received as information. Comment The Forum was arranged by Local Government NSW and was hosted by Blayney Shire Council with the facilitator and Chair, Brooke Daniels the ABC Central West Content Manager and breakfast presenter. Interestingly Blayney Shire Council is one of the five NSW Councils that have no female representation at this time. The aim of the forum was:

“To encourage and challenge women to build a pathway to leadership and representative capacities within our region, which can only lead to the strengthening of our community groups along with strong community resilience”.

There were five excellent speakers: Ruth Paillias – Senior Policy Officer with Local Government NSW, who spoke on the

ongoing and developing role of women in Local Government, the barriers they face and strategies to overcome those barriers. The incentives for women to enter Local Government, the challenges and rewards. Ruth explored some of the key issues regarding women and leadership especially in rural areas. It was noted that women make up approximately 52% of the population but has only 14% representation at Federal Government level (it could be less since 2013 election), 23.7% at State Government level and 27% at Local Government level.

Clr Lyn Griffiths from Dubbo City Council related some of her experiences during her six years on Council.

Zelma Bone – Academic at CSU. Zelma is currently working on course and curriculum design and has vast experience as an educator. An inspiration to all women.

Julienne Gelber – Owner of Bumble Hill Alpaca Stud in Orange. With a distinguished background in economics, textiles, management and rural consultancy Julienne has become a leading light in the development, promotion and expansion of the alpaca industry across Australia. An industry well populated with women who are achieving great things.

Donna Galvin Exec Manager of the WBC Strategic Alliance of Councils explored the value of diversity in team decision making, which I personally found enlightening given the decision making process encountered at Council level. The session looked at the dynamics of teams, the concept of “group thinking” and considered some strategies to assist women to use in positive decision making.

The forum was extremely well organised and showcased Blayney Shire Council. The venue was the recently completed community centre which was a great example of what can be achieved with community space. The Blayney Mayor and General Man ager were in attendance at various times throughout the event. There was some talk of this becoming an annual event and I indicated that Oberon would be a perfect place to hold a future forum should the concept be shared around the Central West. At this stage it may stay within the confines of the WBC Alliance, this will be discussed at the


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debrief with Blayney Council. I left my business card with Donna Galvin and will follow up with thank you emails to relevant organisers, thus keep Oberon on the horizon for the future. We would certainly have the capacity and personnel to organise an event of this nature sometime in the future and would be great for the community in general. *Note Bathurst Council had no representation at the Forum. Question: Could a similar project be promoted within the Centroc Alliance? Clr Kathy Sajowitz

10 Inwards Correspondence 10.01 INWARDS CORRESPONDENCE

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary The Report Item provides a summary of incoming correspondence for the period 1 October to 31 October 2013. A copy of correspondence received will be available to be viewed at the Ordinary Council Meeting. Copies of correspondence are available upon request. Recommendation: That Report Item 10.01 is received as information. Comment A summary of incoming correspondence received by Council is as follows: 1. EPA NSW – call for expressions of interest to implement the 2014 Wood Smoke

Reduction Program. Up to $60,000 is being made available to NSW Council’s or up to $100,000 for Regional Organisations of Council’s under the program.

2. Division of Local Government Circular to Council’s advising that the Comparative Information on NSW Local Government Council’s for 2011/12 report has been released.

3. McArthur advising that the 2013/14 Local Government Remuneration Survey is being conducted in conjunction with Local Government Managers Australia.

4. John Macarthur-Stanham, Chair of the Local Land Services advising the leadership of the new regional services delivery organisation. There are 11 regional LLS Chairs now in place and the first meeting of the Board of Chairs will take place later this month.

5. Oberon Public School – letter of thanks for annual donation and invitation to attend the Presentation Evening which will be held on Monday 9 December 2013.

6. IPART advising they have been asked by the NSW Government to investigate benchmark costs for Local Government Infrastructure and Guidance on how to estimate efficient costs.

7. Bathurst Harness Racing Club – letter of thanks for donation and invitation to attend the Oberon Night of Pacing which will be held on Friday 17 January 2014.


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8. Division of Local Government 2014 Ministers Award for Women in Local Government – nominations for the 2014 awards are now open.

9. Institute of Public Administration Australia NSW (IPAA) invitation to attend the 2013 IPAA Spann Oration event.

10. Oberon Public School P & C Association regarding the upcoming school walkathon which will be held on Friday 25 October 2013.

11. The Hon Brad Hazzard MP regarding important changes which have been made to the Planning Bill 2013.

12. NSW Office of Environment and Heritage advising that the Jenolan Caves Karst Conservation Reserve Draft Plan of Management is currently on public exhibition. A copy of the draft plan can be viewed at the Oberon Visitor Information Centre.

13. Local Government NSW Media Release regarding changes in Planning Bills.

14. The Hon Anthony Roberts MP, Minister for Fair Trading media release regarding improving the Governance of Incorporated Associations.

15. Media Release – Essential Energy advising that rural properties to the north of the Oberon area will soon have more reliable and sustainable power supply due to an Essential Energy network upgrade.

16. Australian Local Government Association providing a report on the issue of the constitutional recognition campaign.

17. Local Government NSW Media Release advising that NSW Councils will receive a full refund for the cost of the cancelled Local Government referendum campaign.

18. Upper Lachlan Shire Council advising that repairs to the Reid’s Flat Bridge have now been completed.

Notes:


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11 Reports for Information 11.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Alan Cairney, General Manager Summary The Report Item summaries the main activity for the General Manager during October including Human Resources and Workplace Health & Safety, Executive Support matters, Community Activity, Regional issues, Grant Applications and details of planned activity for the coming months. Recommendation: That report item 11.01 is received as information. Comment 1. Human Resources and Workplace Health and Safety Includes information provided supplied by Human Resources Coordinator (HRC) and Work, Health and Safety Coordinator (WH&SC). HUMAN RESOURCES (ORGANISATIONAL DEVELOPMENT – OD) Recruitment Rodney Roberts was appointed as Parks and Gardens Ganger. Rodney has been relieving in the position since Terry Evans resignation in May. Rosalie Jones commenced in the Works & Engineering Department on a work placement program required to complete her Bachelor of Engineering (Civil) with the University of NSW. Training and Development “WHS for Managers and Supervisors” was conducted by Courtenell Training and delivered at the Robert Hooper Community Centre. The course was attended by staff who have direct management and supervision of other employees. Civica’s “Business Intelligence System” (BIS) was implemented during September. The software fully integrates with Council’s existing Financial and Management software “Authority, which is also provided by Civica. BIS allows employees responsible for budget management to access real time reporting for income and expenditure. End users undertook two to three day’s training. Compliance in Traffic Control (Red, Orange and Yellow tickets), and training in Chemical Application was conducted for employees whose tickets had expired. Customer Service training was conducted for all key customer service staff. The training was held at the Oberon CTC conference room and was conducted by the Local Government Training Institute. Payroll staff, Sarah Culley and Vanessa O’Neill attended a Conference conducted by LG Super. The Conference covered topics including Superannuation Clearing House, future


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directions for Superannuation and potential implications for employers, offering choice of funds and reporting requirements. At the Oberon Swimming Pool, Supervisor Kathy Stapley completed an upgrade to her current Certificate IV in Training and Development. Kathy and Sharon Inwood also completed Pool Operations training. In the Finance Section, Leanne Pointon completed Modules 2 and 3 in Local Government Revenue Training. Joanne Barton, HR Coordinator attended the national Civica Conference and delivered a case study of Oberon’s experience with Managed Services. The Conference also covered subjects such as Customer Request Management, Asset Management, Business Intelligence Systems, and Performance Management Systems. Within the Works & Engineering Department, Matilda Dwyer and Luke Hargraves attended a Workshop on the EPA Act and Regulations. WORKPLACE HEALTH AND SAFETY Incidents/Injuries There was one incident reported during October with a Plumber receiving a mild electric shock when locating a leak in a water pipe. No time was lost for this injury. DAYS WITHOUT LOST TIME INJURY Department / Work Area 30 September 31 October Administration 230 261 Works 92 123 Library 428 459 Oberon Visitor Information VIC 420 451 Workshop 137 168

Meetings/Training Weekly meeting with GM, each Wednesday morning (held at Works Depot) 4 Oct - swimming pool staff inductions. 7 Oct - meeting with Storekeeper update chemical inventory, ensure all SDS are current 8 Oct - meeting with GM, EMT and Statewide Risk Manager reviewing Risk

Management Action Plan (RMAP) results and discussing new projects. 9 Oct - meeting with Roads Inspector reviewing and revising procedures for footpath

inspections and repairs. 14 Oct - monthly Risk Management meeting with GM and EMT to review RMAP. 15 Oct – meet Overseer to discuss traffic movement plan for CSR fibre removal project. 16 Oct – meet Overseer & Acting Works Engineer compiling SWMS and other

documentation for CSR fibre removal project. 17 Oct - meet with Project Engineer reviewing RMS induction package. 21 Oct - meet with GM, Health & Building Manager and HRC to organise evacuation

procedures for Administration Centre. 24 Oct - meet with GM, W&ED and P&DD reviewing MP for CSR fibre removal project. 28 Oct – meet with RMS Surveillance Officer & Ganger about SWMS for Traffic Control. 28/29 Oct - conducted annual inductions for employees prior to commencing RMS

works. 29 Oct – meet with Community Services Coordinator to conduct risk assessment for a

proposed Christmas event at the Common.


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Upcoming activities / meetings Nov - review actions resulting from evacuation procedures for OVIC Nov - meet with EMT and relevant managers to design and implement WHS Action Plan Nov/Dec - Review procedures for roads inspections and repairs to achieve Best practice 3 Dec - CENTROC WHS/RM group meeting in Bathurst 2. EXECUTIVE SUPPORT – MEETINGS & VISITOR INFORMATION CENTRE Includes information provided by the Executive Coordinator: Weekly Mayoral Column for the Oberon Review drafted for Thursday’s edition Weekly “What’s On?” newsletter issued to Councillors each Friday during October Informal Briefing Session – 8 October Seniors Welfare Committee – 14 October Monthly Ordinary Council Meeting – 15 October Works Committee Meeting – 29 October Sports Facilities Committee – 30 October Community Services Committee – 31 October There have been regular staff meetings with the Visitor Information Centre employees (permanent, part-time, and casuals) with most being able to attend. Following the Emergency Evacuation Drill carried out at the Visitor Information Centre during September, Smoke Detectors have now been installed in the building and a new Emergency Evacuation plan is being prepared by Engineering staff. There were 1392 Visitors at the Oberon Visitor Information Centre during October 2013. During the bush fire emergency in the Blue Mountains the Centre received a large number of enquiries regarding road conditions and accommodation. The other main enquiries received during the month were for Jenolan Caves, Fossicking and Mayfield Gardens/Open Gardens. Councillor Lord is the Council’s Delegate to Oberon Plateau Tourism Association (OPTA) although the Mayor and General Manager, plus OVIC staff also attends OPTA Meetings. Some current issues to be resolved with OPTA include reviewing the Memorandum of Understanding (MOU) which sets out the roles of OPTA and Oberon Council (and OVIC) and also promotional activity and signage for the monthly Tablelands Way Farmers Markets. The General Manager is a Board Member of the Blue Mountains Lithgow Oberon Tourism (BMLOT) and following the recent fires in the Lithgow and Blue Mountains area a range of promotional activities will be reviewed at the next Board Meeting. Tourism NSW has also provided funding for a promotional campaign. 3. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS 1 & 2 Oct – GM attends LS NSW Conference with Mayor. 5 Oct – Community Opening of the Access to Lake Oberon at the Reef Reserve. 8 Oct – meet with Oberon Review to discuss advertising proposals. 10 Oct – conducted “raffle draw” at Café Savannah’s for Pink Ribbon Day. 14 Oct – OPTA Meeting 16 Oct – Workshop on proposed Oberon Youth Council. 17 Oct – meet with Rotary at the Common for Wishing Well Project. 20 Oct & 27/10) – attended Mayfield Garden with Rotary Club of Oberon for catering. 21 Oct – meet with Centroc CEO about energy initiatives. 22 Oct – attended meeting with W&ED and RMS project managers.


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23 Oct – meet representatives of Dental Clinic about use of Dart St Dental Surgery. 23 Oct – Oberon Timber Complex Community Consultative Committee. 24 Oct – on-site meeting about the CSR fibre removal project. 28 Oct – meet with RMS design and planning for Oberon West Rehabilitation Project. 30 Oct – Lake Oberon Access Committee meeting to review current issues. 31 Oct – Meals on Wheels. 31 Oct (and 1&2 Nov) – Oberon Arts Council Art Show/Expo. 4. GRANT APPLICATIONS These are now listed within the Monthly Activity Report for Finance and Community Services. 5. PLANNED ACTIVITY FOR NOVEMBER, DECEMBER and JANUARY The major priority is finalising the Financial Statements for 2012/13. It was reported at the Finance Committee on 6 November that an extension had been given by the Division of Local Government, until the end of November for the completion of these Statements. Arrangements will be made for the external auditors to present the Financial Statements to the December Council Meeting. The delay in finalising the Financial Statements has also resulted in the Annual Report for 2012/13 not being completed. A draft copy will be provided to Councillors as soon as possible. With the commencement of the new Finance and Community Services Director in early November, the implementation of recommendations from the completion of a “Health Check” on our Financial Systems will be progressed. Workshops with managers and supervisors will focus on the implementation of the Programs and Projects in the Oberon Community Strategic Plan 2013, including the development of more relevant performance indicators, including financial indicators. As part of the review of our Asset Management Plan, and addressing the Infrastructure Backlog, a Workshop with Councillors and staff will be arranged to consider issues with maintenance works on unsealed roads. This was considered at the Works Committee on 29 October and in principle support provided to allocate $50k for a trial project, with the scope of works determined through the Workshop process. Work is also planned on preparing for sale 3 lots within the Industrial Subdivision, and finalising a plan for the development of the residual land. With the recent sales of the majority of available lots in the Tasman Residential Estate (12 of the remaining 14 lots sold or under contract) planning for additional residential land development will be undertaken with the Executive Management Team (comprising all three Directors). Other projects include works at the Common, Community Precinct, as well as general town improvements and improvements within the Sporting Precinct (League Ovals, Recreation Ground, Swimming and Tennis Complex).

11.02 MONTHLY ACTIVITY REPORT – PLANNING AND DEVELOPMENT

File: Governance/Meetings/Ordinary Author: Gary Wallace, Planning and Development Director Summary Providing details of major work within the Planning & Development Department for October.


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Recommendation: That report item 11.02 is received as information. Comment 1. Determinations The following Applications and Certificates were determined during October.

Type of Application/Certificate Number Approved

Development Applications 6

Construction Certificates 6

Complying Development Certificates 0

Section 68 Applications 1

Subdivision Certificates 2

Determinations October 2013 (S.101 E.P. & A. Act.) Ref No Development Type Street Address Locality 10.2013.52.1 11.2013.52.1 19.2013.15.1

Dwelling and on-site waste water 1990 Beaconsfield Road WISEMANS CREEK

10.2011.67.4 11.2013.67.4

Modification Development Application - Storage and Bathroom

1172 Mutton Falls Road O'CONNELL

10.2013.61.1 11.2013.61.1

Residential Additions to Dwellings 2003 Beaconsfield Road WISEMANS CREEK\

10.2013.58.1 11.2013.58.1

Access Construction 34 Baileys Lane OBERON

18.2013.2.1 New Additions 2899 Beaconsfield Road WISEMANS CREEK

19.2013.22.1 Continued operation of onsite waste water system

1849 O'Connell Road O'CONNELL

10.2013.65.1 15.2013.65.1

Subdivision 5-7 Tasman Street OBERON

15.2007.88.1 Subdivision 13 Oberon Street OBERON 10.2013.63.1 11.2013.63.1 20.2013.16.1

New Additions 63 Dillon Street OBERON

19.2013.19.1 Onsite Waste Water Disposal System

13-39 North Street OBERON

10.2013.66. 1 11.2013.66.1

Additions - Meal room and Carport

4 Endeavour Street OBERON

Copies of determinations are available from inspection at Council’s Administration Centre. Total fees for applications during October were $13,786.70. These fees represent 61% of income shown in the Operational Plan 2013/14. 2. Certificates Issued During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public.


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In October the following Certificates were issued: Certificates Number IssuedSECTION 149(2) AND (5) PLANNING CERTIFICATES Environmental Planning and Assessment Act, 1979

46

SECTION 735A CERTIFICATES AS TO NOTICES Local Government Act, 1993.

7

SECTION 121ZP CERTIFICATES AS TO ORDERS Environmental Planning and Assessment Act, 1797

3

SECTION 149A BUILDING CERTIFICATES Environmental Planning and Assessment Act, 1979

0

3. Oberon Animal Pound No Nuisance Dog or Nuisance Cat Orders were issued with one Dangerous Dog Declaration issued during October. The following are details of activity at the Animal Pound in October.

Details Cats Dogs

Animals carried over from previous month 1 1

Animals Seized - Roaming animals collected by Ranger 0 1

Animals Abandoned - Animals left in Council drop-off cages 0 0

Animals Surrendered - Animals given up by owner 0 1

Animals released to Owner 1 0

Animals Released to Charity Organisations 0 1

Animals Destroyed 0 1

Animals Sold 0 0

Animals died at Council’s facility 0 0

Animals Escaped/Stolen 0 0

Animals still in the Pound 0 1

Mr Stewart Harradence has been recruited to fill the vacant Animal Control Officer (ACO) position and will commence work on 12 November. A dedicated Animal Control vehicle has been resourced and embracing a “one stop shop” philosophy all the necessary equipment critical to animal control operations has been installed, including a crate. The use of the vehicle has significantly increased the ACO presence in town and made it easier and safer for the ACO’s to undertake their duties. The second hand vehicle is a utility and was surplus to requirements in the Works area. 4. Miscellaneous Matters Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during October.

Type of Inspections Number of Inspections

Building Inspections 12

Food Inspections 0

Environmental Inspections

(Air Pollution/Noise Pollution/Water Pollution)

3


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Subdivisions Certificate Inspections 0

Complaints (Including Animal Control) 2

Building Maintenance Inspections 0

5. Swimming Pool The 2013/14 Swimming Pool Season officially commenced on 8 November 2013, all appropriate audits and training have been undertaken. The Development Application for the enclosure of the Swimming Pool has been lodged with public notification expected to take place in November and early December. 6. Attendance at Seminars/Conference/Short Courses Jaclyn Burns Senior Development Control Officer attended a seminar on the changes to the Public Health Act 2012 on 24 October. No other seminars/conferences or short courses have been attended by Planning & Development Department staff. 7. Upcoming Activity The draft Oberon Local Environmental Plan (LEP) 2013 is progressing and a meeting has been arranged with the Department of Planning and Infrastructure and the NSW Office of Water (NOW) in an attempt to resolve issues relating to the Minimum Lot Size (MLS) in the Large Lot Residential Zone. The finalisation of the Oberon LEP 2013 will result in increased activity, based on the level of recent enquiries for development works. Work is expected to commence on the Aged Care Facility site prior to the end of December which may result in increased workload. In addition Development Applications for the construction of ten Dwellings in the Tasman Estate have recently been received.

11.03 MONTHLY ACTIVITY REPORT - WORKS AND ENGINEERING

File: Governance/Meetings/Ordinary Author: Aruna Wickramasinghe, Works & Engineering Director; and Clive Cawthorne, Acting Works Engineer Summary Providing a summary of the major work carried out in the Works and Engineering Department for October 2013. Recommendation: That report item 11.03 is received as information. Comment The following details are a summary of activity in the main work areas.


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1. Local Roads/ Bridges/ Parks TRAFFIC FACILITIES – The installation of speed humps on Curtis Street is now complete. DRAINAGE CONSTRUCTION AND MAINTENANCE – Drainage works were undertaken on Jenolan Street, Clayton Road, Albert Street, Bligh Street and the Common. HEAVY PATCHING – Heavy patching has been completed on Campbells River Rd, chainage 200m through to 600m and various locations on Arkstone Road and O’Connell Road MR253. PARKS AND RESERVES – Council staff are continuing to mow and whipper snip various town parks and recreation areas, the cemeteries and the swimming pool parks. 2. Works for Roads and Maritime Services (RMS) RMS MAINTENANCE – Maintenance is continuing on O’Connell Rd and Duckmaloi Rd. OBERON WEST – RMS has committed $1.7M towards rehabilitating the first 2km of O’Connell Rd north of the Albion St roundabout and Oberon Council has been engaged as the Contractor to undertake these works. The scope of works consists of culvert extensions, shoulder reconstruction, pavement rehabilitation and surfacing. The early works included tree removals, pruning and compensatory tree planting. The fencing is nearing completion. Several native trees are being planted to offset the removal of vegetation which posed roadside hazards especially around the curves. Works related to culvert extensions has now been completed. The pavement rehabilitation works will commence early 2014. HEAVY PATCHING – The ordered works for heavy patching on selected sections of O’Connell Road commenced on 29 October. The total value of the works is approximately $220,000 which is in addition to the income received for routine maintenance. 3. Waste Water ( Sewerage) Manhole Replacement Program – Work is continuing with the replacement and raising program of out-dated manhole covers with new sealed units. 4. Water Supply Water Main Replacement – Water main replacement works are continuing in accordance with Council’s Management Plan. Membrane Replacement – The contractor has advised that there is a manufacturer’s delay and therefore the installation of the membranes will be delayed. 5. External Meetings RMCC Progress Meeting with RMS Design Meeting with RMS related to the Oberon West Project 6. Waste Management The contract to excavate and haul MDF wood fibre from the “old” CSR site commenced on 21 October and the work is progressing well.


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7. Plant Tenders were advertised for a second hand dozer for use at the Oberon Waste Facility however only received 3 tenders, 2 of which were from overseas. A separate report has been prepared on the Tender process. The Plant Workshop has carried out repairs to RFS vehicles damaged in the recent Oberon and Lithgow fires with income being derived from both fires being declared Section 44 emergencies. 8. Staff Training RMS Yellow Ticket – required to setup and work with traffic control plans. RMS Annual Induction for 2014 Course for all staff entering upon RMS worksites. 9. Upcoming Works Projects likely to commence over the next three months include: RMS pavement rehabilitation & surfacing of Oberon West north of Albion St Roundabout. REPAIR program – rehabilitation works on Abercrombie R south of Sloggetts Rd Installation of filtration membrane at the Oberon Water Treatment Plant when available Private Works for CSR in relation to excavation and haulage of wood fibre.

11.04 MONTHLY ACTIVITY REPORT – FINANCE & COMMUNITY SERVICES

File No: Financial Management/Financial Reporting/Periodic Reports Author: Lynette Safranek, Finance and Community Services Director; David Mead, Finance Coordinator; and Kathy Beesley, Community Services Coordinator Summary Providing a summary of major work in Finance & Community Services during October 2013. Recommendation: That report item 11.04 is received as information. Comment 1. General Work and Staff Matters Lynette Safranek commenced as Finance and Community Services Director on Monday 4 November 2013. The first week was spent meeting with staff and familiarising herself with Council facilities as well as a formal Council Induction process including Work Health & Safety requirements. 2. General Finance Activity Major work within the Finance Section during October has been the finalisation of the end of year financial statements and preparation for the upcoming audit visit by external auditors, Intentus. An extension until the end of November has been granted by the Division of Local Government to submit the 2012/13 Financial Statements. 3. Debt Recovery Action The following steps were taken for debt recovery during October 2013:


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Debt Recovery Actions

Reminders 24

Letter’s of Demand 30

Statements of Claim 0

Judgements 0

Writs 0

Garnishee 0

4. Rates Collections Report Following are the rates and charges collected by Rating Category during October 2013:

Rate Category Farmland Residential Rural Residential

Non Urban Centre

Business Total

Brought forward 30/06/13

$142,485.34 $161,269.69 $18,832.24 $5,386.86 $18,149.78 $346,123.91

Current Levy $1,547,750.38 $1,743,029.68 $456,787.90 $132,079.04 $525,004.48 $4,404,651.48

Payments, Concessions and interest

-$706,581.90 -$715,091.83 -$213,146.15 -$65,297.41 -

$264,807.89 -$1,964,925.18

Balance outstanding $983,653.82 $1,189,207.54 $262,473.99 $72,168.49 $278,346.37 $2,785,850.21

Overpayments -$3,242.43

Legal Charges $1,708.98

Total rates outstanding $2,784,316.76

% Collected October 2013

42% 38% 45% 48% 49% 41%

% Collected October 2012

43% 41% 48% 51% 54% 44%

5. Certificate Issued in October 2013 Section 603 (Rates & Charges) Local Government Act 1993 20

Consumers Water Meter Reading 1

6. Attendance at External Meetings and Conferences Transport Forum held in Dubbo with Grants Coordinator Gillian Salmon attending on behalf of Kathy Beesley, Community Services Coordinator. 7. Committee Meetings The Community Services Committee Meeting on 31 October was attended by Kathy Beesley, Community Services Coordinator and Hanna, CS Assistant. 8. Community Events

All previously planned events are now completed. Final event for Sesquicentenary Celebrations will be Christmas in the Common on December 6. There will be fun and activities for the children. From 5pm there will be Carols and entertainment by the community and schools.


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Planning is still underway for Australia Day (Jan 2014), Youth Week (April 2014) and Seniors Week (March2014). 9. Library

Room Sessions Hours Income

Back Room 16 24 NIL

New Membership as at 31 October 2013 = 15 Items Issued = 1,409 Computer use = 601, including 77 over 65 year olds General Library Information/Forward Planning Judy Nunn best selling author will be at the library on Thursday 14 November. Summer Reading Program is in the planning process. 10. The Robert Hooper Community Centre Usage figures for the Robert Hooper Community Centre are shown below:

Community Centre Usage Hours Income

Function Room 36 91.0 $165.00

Large Activity Room 30 81.5 $88.00

Meeting Room 24 95.0 $193.00

TOTAL 90 267.5 $446.00

11. Community Technology Centre (CTC) CTC attendance numbers are still increasing. U3A are utilising the CTC rooms on a weekly basis, as well as the Family History Group. The first edition of the Oberon and Surrounding Villages Newsletter is almost finalised and ready for printing. Council’s Grants Coordinator is in the process of obtaining funding to commence publication. The newsletter will include information from groups in the Oberon Community and will be distributed to every household in the Oberon LGA. The Community Services area has committed to print the first edition and then advertising from local businesses is expected to cover the cost of printing. The first edition should be delivered the first week in December. U3A – U3A offered 40 courses for term 4 and currently has 81 members. 12. HACC As of the 16 October 2013 The Oberon Medical Centre relinquished all involvement with the Oberon Community Transport Service. This is a great outcome for the service as now the CSC and CSC Assistant can operate the service completely in line with Transport NSW guidelines. However it does also mean that this will impact greatly on the workload of the Community Services Department. This service is struggling to find available drivers at the moment. There are 19 listed drivers and many are unavailable due to a variety of reasons. An advertisement has been placed in the Oberon Review to encourage more members of the community to volunteer.


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Information about the Taxi Voucher Scheme is reaching the community with 140 vouchers being distributed to 18 clients. 13. Self Care Units There is full occupancy in the units at this time. 14. Grants Following is a listing of Grants/Funding applied for from July with the current status/outcome: Submitted Details / Description of Project / Project$ Amount Status

July 2013 Recreational Fishing Grants - $13,696

joint project with Oberon Acclimatisation Society

$9,140 successful

Aug 2013 Better Boating Program - $95,000

NSW Maritime Services

$57,504 submitted

Dec outcome

Aug 2013 Regional Development Australia Fund – Round 5

side panels to “enclose” swimming pool - $152,268

$152,268 submitted

CANCELLED

Sept 2013 Seniors Week 2014 - $2,000 $1,000 submitted

Sept 2013 Small Grants for Small Communities $9,900

Waste 2 Art Workshop / FOOLs

$5,000 submitted

Sept 2013 Veolia Mulwaree Trust (VMT)

Seeding Funding for Youth Council

$1,000 submitted

Sept 2013 Regional Flagship Events Program $1,000 EOI submitted

Oct 2013 Sports & Recreation Office of Communities $30,500

Fitness Trail, Oberon Health Council Medicare local

$15,000 submitted

Oct 2013 Country Arts Support Program - FOOLs

Waste to Art, Women’s Welding - Oberon Arts Council

$1,500 Submitted

Oct 2013 Preschool Capital Works Grants / Education and Communities – Extension to Oberon Preschool

$79,200 submitted

Nov 2013 Veolia Mulwaree Trust $80,000

Community Precinct Upgrade

$40,000

Pending decision

Nov 2013 Library Subsidy and Disability Geographic Project

State Library – Oberon Library

$16,796 submitted

Details of Planned Applications

Nov 2013 Veolia Mulwaree Trust

Oberon CTC Community

$5,000 In Progress

Nov 2013 Country Passenger Transport Infrastructure Grants Scheme – Transport NSW

Upgrade to Fleming Street Bus Stop to comply with disability standards

TBC In progress


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11.05 STATEMENT OF BANK BALANCES AND INVESTMENTS

File: Financial Management/Investments/Register Author: David Mead, Finance Coordinator Summary Reporting the Statement of Bank Balances and Investments as at 31 October 2013. Recommendation: That report item 11.05 is received as information. Comment The information presented complies with the requirements of the Local Government (General) Regulation 2015 and the Local Government Act 1993. Interest earned for the month of October 2013 for Term Deposits (TD) came to $18,588 with an average interest rate of 4.00% performing above the 90 day Bank Bill Swap Rate (BBSW) of 2.59%.

Market value is estimated by ANZ Custodians for the Lehman Brothers CDO Aphex/Glenelg to be $357,128 as at 31 August 2013. This is a minor decrease since 31 July 2013 with an anticipation the investments market value will continue increasing as it draws near to maturity.

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

13/14 90 Day BBSW

13/14 TD % MonthlyReturn

12/13 90 Day BBSW

12/13 TD % MonthlyReturn


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I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. L Safranek Responsible Accounting Officer 8 November 2013

Capital ValueDate of Legal Interest Term Invested

Institution, Type Maturity Rate (Days) Frequency 31/10/2013

BankCommonw ealth Call A/c 2.70% At Call Monthly - CBA Business Online Saver 2.75% Savings Monthly 355,000.00

355,000.00

Term DepositsME Bank 12/11/2013 4.18% 126 Maturity 500,000.00 ME Bank 5/11/2013 4.13% 95 Maturity 500,000.00 BOQ 4/12/2013 4.10% 120 Maturity 500,000.00 BOQ 4/12/2013 4.10% 120 Maturity 500,000.00 BOQ 3/12/2013 3.88% 91 Maturity 500,000.00 BOQ 10/12/2013 3.88% 98 Maturity 500,000.00 Rural Bank 28/01/2014 3.80% 124 Maturity 500,000.00 Arab Bank Australia Liimited 21/01/2014 3.80% 116 Maturity 500,000.00 Bank of Sydney 20/02/2014 3.95% 120 Maturity 250,000.00 Rural Bank 4/03/2014 3.75% 126 Maturity 500,000.00

4,750,000.00

Collaterlised Debt Obligations (CDO's)Lehman Brothers - Aphex/Glenelg 22/12/2014 4.76% Quarterly 450,000.00 FIIG Securities - Octagon 30/10/2015 0.00% 10 yrs Quarterly 700,000.00

1,150,000.00

Total Investments $6,255,000.00

Cash Book ($84,281.81)TOTAL CASH & INVESTMENTS $6,170,718.19

Other InformationBank Statement - General Account $287,233.07Limit of overdraft $500,000.00Total General Fund Bank Balance $787,233.07

Investments Matured during the Month of - OCTOBER

ME Bank 8/10/2013 4.23% 91 Maturity $500,000.00ME Bank 29/10/2013 4.15% 91 Maturity $500,000.00Bank of Sydney 22/10/2013 4.05% 63 Maturity $250,000.00

Oberon Council

Statement of Investments

As at 31 October 2013


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11.06 AWARDS FOR RECOGNITION OF LONG SERVICE

File No: Personnel Author: Alan Cairney, General Manager and Joanne Barton, Human Resources Officer Summary Arrangements are being made to present Awards to eight staff members with in excess of 10 years of service at special functions to be held prior to the Christmas/New Year break. Special mention is made of Terrence Bell with 40 years and Gregory Booth with 35 years of service with Oberon Council. Recommendation That report item 11.06 is received as information. Comment The list below includes all staff with in excess of 10 years service with Council. 10 years Richard ROBINSON Lance SULLEY Megan BOOTH 15 years Hamish GUNNING Neville WOOLBANK 25 years Kenneth ROBINSON 35 years Gregory BOOTH 40 Years Terrence BELL During December 2012 the previous practice of making a financial contribution to staff on their termination of employment (after 5 years) and for 25 years service, was changed to formally recognise individual staff on reaching 10 years of service and each additional 5 years service. The 8 staff listed above will each received a Long Service Award Certificate, plus a monetary contribution or gift in accordance with the current policy. It is intended that presentations be made at the end of year Christmas functions either at the Works Depot on Thursday 19 December or the Administration Centre on Tuesday 24 December.


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11.07 JENOLAN CAVES COMMERCIAL PRECINCT

File No: PR192.4655 Author: Alan Cairney, General Manager Summary Advice has been received from the NSW Government, Premier and Cabinet, that Oberon Council has not been successful in the Expression of Interest (EOI) process for the opportunity to lease all or some of the buildings within the Jenolan Precinct, and/or operate the Caves Tour business. Recommendation: That report item 11.07 is received as information. Comment Five responses were received for the EOI process and Oberon Council was not successful in progressing to Stage 2 of the process which involves a formal Request for Proposals. Responses were assessed against the stated criteria which included achieving best value for money for the NSW Government and positive and social outcomes. Advice received was that Oberon Council has no track record of success in a similar venture (operating and managing tourism facilities) and that Council would be relying on annual grants from State and Federal Government for maintenance and capital works. This would not achieve the “best value for money” criteria, relative to other proposals received. It was noted that Oberon Council has a high level of interest in the Jenolan Precinct and arrangements will be made to liaise with the Project Director and determine how Council can be involved in the process and participating in the future success of activities at Jenolan Caves.

11.08 DIVISION OF LOCAL GOVERNMENT – COMPARATIVE INFORMATION

File No: Government Relations/Local and Regional Liaison/DLG Author: Alan Cairney, General Manager Summary The Division of Local Government (DLG) has issued Comparative Information on NSW Local Government 2011/12. The document is in a revised format from previous publications and the new-look publication seeks to provide meaningful indicators that show how well each Council is performing across a range of activities and in the delivery of services. Recommendation: That report item 11.08 is received as information.


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Comment Part 1 of the document is 27 pages and a copy has been distributed to all Councillors. Each Council has a two page data sheet and the full document contains the data sheets for all Councils. A copy of the document can be accessed via the DLG website – dlg.nsw.gov.au. FOLLOWING is the two page data sheet for Oberon Council plus a one page introduction from the Chief Executive of the DLG, Mr Ross Woodward. SUMMARY & KEY COMPARATIVES The same DLG grouping of similar Councils is in place – 11 groupings for NSW Councils. Oberon Council is in DLG Group 10 – large Agricultural population 5,000 to 10,000. Other Councils in Group 10 include:

Berrigan, Bland, Blayney Cobar, Cootamundra Dungog, Forbes Glen Innes Severn, Gloucester, Gwydir Junee, Kyogle, Lachlan, Liverpool Plains Murray, Narromine, Narrandera Walgett, Wentworth

In comparison to the group average Oberon is considered “favourable” in the following areas: Local Economy – Unemployment Rate is 4.9% with a Group Avg of 5.3% Average Taxable Income at $40,385 with a Group Avg of $34,803 Number of full-time staff is 79 with a Group Avg of 105 Access to Internet at home is 66.10% with a Group Avg of 61.52% Avg Residential Rates is $437.03 with a Group Avg of $496.99 Avg Business Rates is $699.55 with a Group Avg of $1,115.04 Avg Farmland Rates is $1,232.36 with a Group Avg of $2,265.69 Avg Residential Water Bill is $724.00 with a Group Avg of $946.33 Avg Domestic Waste Charge is $87.22 with a Group Avg of $238.39 Own Source Revenue is 57.27% with a Group Avg of 46.59% % Grants of Revenue is 39.54% with a Group Avg of 46.97% less expenditure on Governance & Administration per capita

o $253.70 compared to Group Avg of $408.57 more expenditure on Other Services per capita

o $640.29 compared to Group Avg of $475.38 In comparison to the group average Oberon is considered “unfavourable” in the following areas: less expenditure on Environment per capita

o $173.42 compared to Group Avg of $212.14 less expenditure on Community Services & Amenities, Housing & Education per capita

o $191.28 compared to Group Avg of $306.08 less expenditure on Recreation & Culture per capita

o $164.01 compared to Group Avg of $267.58 NO Kerbside Collection of Dry Recyclables – Group Avg is 4.5kg/week


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NO Kerbside Collection of Garden Organics – Group Avg is 9.7kg/week Kerbside Residual Waste Collected

o 28.5kg/week compared to Group Avg of 14.0kg/week less expenditure on Roads, Bridges and Footpath per capita

o $655.08 compared to Group Avg of $938.83 time spent on processing Development Applications

o 71 processing days compared to Group Avg of 58 Library Circulation per capita

o 3.50 compared to Group Avg of 4.58

Notes:


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11.09 MEDIA

File No: Information Management/Information and Communications/Media Releases Author: Megan Booth, Receptionist/Cashier Summary The Report Item provides a list of Media Releases issued during October 2013, a list of the dates where the Mayor’s column (Council News) has been published and a sample of Media Articles where Council is mentioned. Recommendation: That report item 11.09 is received as information. Comment The following is a list of Media Releases which have been issued since the previous Council Meeting. 3 October 2013

Oberon Council Library News – 03.10.2013 17 October 2013

Golf and art is on the agenda for November Library News 17.10.2013

24 October 2013

Countdown to Pool Opening Library News 24.10.2013

31 October 2013

Be asbestos aware around your home Library News 31.10.2013 Youth try out chambers – Oberon Youth Council Nominate now for Australia Day Awards

The following is a list of the dates where the Mayor’s Column “Council News” has been published in the Oberon Review. 3 October, 10 October, 17 October, 24 October and 31 October 2013 The following is a list of Media Articles where Council has been mentioned during the last month: 03 October 2013

Meet the lakes newest residents – Trout release prior to Lake opening 5.10.2013 Lakes big day is nearly here - final preparations SES volunteers test the waters at Lake Oberon Supper to welcome author Judy Nunn to town

10 October 2013

Make a splash at Lakes opening – 05.10.2013 Taking to the water – Photos of Opening of Lake Oberon


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17 October 2013

Fire fight comes to residents doorstep – Fire at Jaunter Solid fuel fire ban – switch to gas Enjoy a learning experience with U3A $1700 raised for research – photos of Council staff assisting in donating to Cancer at

Savannahs 24 October 2013

Fires Keep visitors away – Oberon visitor numbers down Recycling a hot topic at Works Committee Meeting New entity needs fine tuning: Mayor – inaugural Annual Conference Local

Government NSW Campers at Lake Oberon must wait Students go for gold in Oberon – St Josephs School visit Oberon Visitor Information

Centre 31 October 2013

Extra weed control is needed – Mayor attends Upper Macquarie County Council Meeting

Council come to an agreement on Norway Bush Fire Shed Oberon hopes for award – OPTA addressed by Mayor

11.10 STATUS REPORT – ACTIONING COUNCIL DECISIONS

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary Providing details of the status in actioning Council decisions, with reference to the actual Resolution Number as shown in the Minutes for each Council Meeting. Recommendation: That report item 11.10 is received as information. Comment The FOLLOWING document contains 19 separate Council “decisions”, which includes some requests by Councillors for information or actions not made by Resolution. There are 6 decisions from the 15 October 2013 Council Meeting and of these most have been completed, or are subject to a further report item. The remaining incomplete items will be given priority. It should be noted that due to the preparation of the Business Paper and finalising Report Items that some of the “outstanding items” may have been completed before the commencement of the Council Meeting.


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Progress on Actions – updated 12 November 2013

Resolution No – Subject

Resolution - Summary Assigned To:

Action Taken

20151013 – Children’s Playground at The Common

That Councillor Gibbons and the Works and Engineering Director inspect the playground at the Common

WED Complete – Inspection undertaken by Acting Works Engineer and Overseer and report was submitted Oct Works Committee

18151013 – Community Services Committee

1. Council accept Norelle Hiam and Kerryn Coulter as members of the Community Services Committee.

2. That the Chair of the Committee, Councillor Kathy Sajowitz and Bev Evans, representing the Friends of the Oberon Library (FOOLs) be invited to attend meetings of the Working Group.

GM Notification sent to new members

Working group formed

Matter Closed

16151013 – Internal Audit

Council endorse the selection of Grant Thornton Australia to perform Council’s Internal Audit Services

GM Centroc Advised

Matter Closed

15151013 – Hazelgrove Public School

Councillor McCarthy be appointed as a delegate to the Hazelgrove Public School Section 355 Committee.

GM Noted

Matter Closed

14151013 – Occupation Permit Norway

General Manager be authorised to sign the Occupation Permit agreement.

WED Completed

Occupation Permit agreement was signed

13151013 – DA10.2013.59.1

That delegation is granted to the Planning & Development Director to vary Part C.6.4 “Carports and Garages” of the Oberon Development Control Plan 2001

PDD Application approved 21/10/13

Matter Closed

20170913 – Draft Guidelines – Oberon Lawn Cemetery

Draft Guidelines for the Oberon Lawn Cemetery be placed on public exhibition

WED Draft Guidelines placed on Public Exhibition from 10 October till 7 November. A report will be submitted to the December meeting.

19170913 – Swimming Pool Barrier Inspection Program

endorse the proposed draft swimming pool barrier inspection program

PDD Program placed on exhibition from 20 September until 18 October.

26200813 – Edith Road Bridge

That Council provide funding in the current 2013/14 budget allocation to allow investigation to take place for design work to widen the Edith Road Bridge and that the Member for Bathurst be contacted in relation to possible Grant Funding

WED Funding has been identified at the Quarterly Budget Review Statement with investigations arranged once the QBRS endorsed at Nov Council meeting.

23200813 – Traffic Advisory Local Committee

work be carried out for the intersection of Carrington Avenue and O’Connell Road:

WED Most work completed except for the removal of trees and changing of no parking zone.

26160713-Works Committee Meeting

2. Council introduce a Kerbside Collection Day for the removal of large items … further consultation in the Villages of Burraga and Black Springs for options

WED This resolution will be superseded if Council at the November Council meeting, endorses, the recommendation made at the October Works Committee meeting.


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14180613 Letter to Centroc and State Gov. for greater efficiencies of rail transport

GM letter drafted

21210513 – Closure of Meetings

Note guidelines and vary Code of Meeting Practice to reflect these requirements when closing meetings to the public.

GM Noted. Work required to update and then to advertise Code of Meeting Practice.

30160413

Waste Less Recycle More

That Council staff be requested to investigate the cost and logistics of implementing a recycling program.

PDD Matter in progress in consultation with

Works & Engineering Director

27160413 – Access and Use of Lake Oberon

Council undertake to construct a gravel car parking area at the reserve off Reef Road

GM work not yet commenced

pending Grant funding outcomes.

22190319 – Privacy Management Plan

Council adopt the Model Privacy Management Plan for Local Government.

GM report to Council on the appointment of “Privacy Contact Officers”

GM noted, further report to be completed

30190213 – Finance Committee Meeting

7. GM be requested to investigate options for purchase of land for Recreation Ground in the O’Connell district.

8. GM consult with Brigade Captain of the O’Connell RFS re possible expansion of the existing RFS land in O’Connell.

FCSD

GM

Noted and actioned or in the process of being actioned.

Initial meeting with RFS Captain and GM

43201112 – Golf Club Effluent Reuse

2. That Council undertake further investigations to determine whether the current pipe inlet arrangements

WED Complete – A new 100mm PVC pipeline for a length of 200m has been laid.

MATTER CLOSED

34201112 – TALC Meeting

1. That the proposal to remove the no stopping zone on the north side of Albion Street, be supported.

2. That Council construct a section of path on the north side of Albion Street.

WED 1. Pending RMS feedback/agreement.

2. Pending above.

11.11 UPCOMING MEETINGS

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Assistant Summary A calendar of upcoming meetings is provided for information. Recommendation: That report item 11.11 is received as information. Comment A schedule of upcoming Council and Community Meetings being held during November and December 2013 FOLLOWS for Councils information.


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November 2013

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 Oberon Arts and Crafts Expo

2 Oberon Arts and Crafts Expo

TW Farmers Markets

3 Sesquicentenary Golf Tournament – Oberon Golf Club

4

5 Council Picnic Day

6 5.30pm – Finance Committee Meeting

7 9.00am – Traffic Advisory Local Committee Meeting

8 2.00pm – Oberon Pool Complex Opens

9

10

11 11am – Remembrance Day

6.00pm – OPTA Meeting Café Savannah

12 5.30pm – Special Meeting and Councillor Informal Briefing Session

13

14 Visit by Author Judy Nunn – Robert Hooper Community Centre

15 Oberon Business Awards Dinner

16

17

18

19 1pm Oberon Correctional Centre CCC 5.30pm Ordinary Council Meeting

20

21 11am-2pm BMLOT Board Meeting

22 Oberon Local Government Golf Day

23

24

25

26 5.00pm Oberon Arts Council Meeting

27

28 Centroc Board Meeting

29

30


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December 2013 Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1

2 10am – Special Seniors Welfare Committee Meeting re Seniors Week 4.00pm Community Safety Precinct Committee Meeting Blayney

3

4

5

6

7

8

9 5.00pm Oberon Public School Annual Presentation Evening 6.30pm OPTA Meeting Oberon Golf Club

10 10.30am FRWS Customer Council 5.30pm Councillor Informal Briefing Session 7.00pm Oberon High School Annual Presentation Evening

11

12 6.00pm Black Springs Annual Presentation Evening

13

14

15

16 5.00pm Burraga Public School Annual Presentation Evening

17 5.30pm O’Connell Public School Annual Presentation Evening 5.30pm Ordinary Council Meeting

18 11.30am St Josephs Catholic School Annual Awards Day

19

20 2.30pm Upper Macquarie County Council Meeting

21

22

23

24

25 Christmas Day Council Office, VIC and Library Closed

26 Boxing Day Council Office, VIC and Library Closed

27 Council Office and Library Closed

28

29 30 Council Office and Library Closed

31 Council Office and Library Closed


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Notes:


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12 Reports for Decision

12.01 POLICY REVIEW – MAYOR AND COUNCILLOR EXPENSES

File: Governance/Policies/Adopted Policies Author: Alan Cairney, General Manager Summary Policy 1103 Payment of Expenses and Provision of Facilities to Councillors was reviewed in November 2012 with minor amendments made and adopted by Council. Further minor changes are now submitted in a simplified Policy document with some changes to the maximum amount of expense which may be claimed by Councillors. Recommendation: That the minor amendments to Policy 1103 Payments of Expenses and Provision of Facilities to Councillors be adopted. Comment Minor changes were made in November 2012 to incorporate new technology available to Councillors. Council is required to review this Policy on an annual basis. A copy of the suggested amendments is ATTACHED. Further minor amendments are now proposed with the changes summarised below: Policy Title Policy 1103 Payments of Expenses and Provision of Facilities to Councillors. General Wording and Language Words within the document have been changed to provide a more contemporary feel and to remove unnecessary words. This includes changes to position titles and fixing errors (for example Department of Local Government is now “Division” of Local Government). Guidelines – Governance, Expenses and Facilities Specific reference is made to the change that the General Manager is to approve payment in accordance with the Policy and that the General Manager and Executive Coordinator will make arrangements to provide facilities to Councillors, again subject to the Policy. In the document the existing Expense Claim maximum amount is shown in RED as follows: Each Councillor may claim a maximum $50 per day excluding meals or $100 per day with meals. A suggested amendment is shown in BLUE. Each Councillor may claim a maximum of $350 each year. The change to the Expense Claim amounts is not considered to be substantial and therefore Public Notice or Exhibition of the Policy changes will not be required. In summary the main changes relate to the monetary amounts of Expenses particularly relating to travel, although in many instances a Council Motor Vehicle can be used and therefore a travel expense claim is avoided. Claims for Training, Educational & Professional Development expenses are increased from $500 each year to $1000 for Councillors, same as the current amount for the Mayor.


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12.02 FLUORIDATION OF WATER SUPPLY

File: Governance/Meetings/Ordinary Author: Aruna Wickramasinghe, Works & Engineering Director Summary Representatives of NSW Health addressed the Works Committee on 29 October 2013 regarding fluoridation of the Oberon Water Supply. Recommendation: That Council note the contents of this report and endorse commencing community consultation to fluoridate the water supply in accordance with Council’s Community Engagement Strategy. Comment NSW Health was invited to address the Works Committee on 29 October 2013 on fluoridation of the Oberon Water Supply. Two presentations were made by the following personnel: Dr Shanti Sivaneswaran - Principal Advisor, Oral Health, Centre for Oral Health Assoc. Prof Anthony Brown - School of Rural Health, Sydney University

The presentations covered the following areas:

Health risks from poor oral health Difference between fluoridated and un-fluoridated communities Fluoridation coverage in NSW Contemporary evidence to support fluoridation What is fluoride and water fluoridation Benefits of water fluoridation The safety of water fluoridation Ethical issues

NSW Health, through their presentations, strongly encourages fluoridation of water and some of the important points to note are

Water fluoridation benefits anyone with natural teeth. The belief that only children benefit from fluoride is out-dated. It benefits people of all ages.

Even though most Australian toothpastes now include fluoride the fluoridation of public water supplies provides an advantage over those who have no exposure to fluoridated water.

Drinking water that has optimal levels of fluoride has been scientifically proven to be safe and effective.

According to the National Health and Medical Research Council (2007) “existing body of evidence strongly suggests that fluoridation is beneficial for reducing dental decay”.

Claims made about fluoride’s adverse effect on people’s health have not been substantiated by either experimental studies or other analysis.


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Funding / Financial Assistance NSW Health provides 100% subsidy for the capital cost of fluoridation. Maintenance funding is met by water utilities i.e. Oberon Council The NSW State Government recently announced an additional $5M in 2014/15 to

assist Council’s where there is currently no approval to fluoridate. The State Government has also committed $2.5M to assist with developing

technology to assist with fluoridation of smaller supplies. Therefore if the Council wishes to proceed with fluoridation the first step will be to commence the community engagement process. Council staff will look at the following issues

Additional operational costs related to fluoridation Training requirements for operators Consultation with Council’s Treatment Plant Operators Consultation with the OTC – part of the community consultation process.

12.03 POLICY – SIGNS AS REMOTE SUPERVISION

File: Governance/Policies/Adopted Policies Author: Maisie Richardson, Work Health & Safety Coordinator (Risk Manager) Summary As part of Oberon Council’s overall Risk Management Initiatives a draft Policy has been prepared on “Signs as Remote Supervision”. Recommendation: That Council adopt the draft Policy “Signs as Remote Supervision”. Comment Council’s General Manager has commenced monthly meetings with relevant management staff to review the annual Risk Management Action Plan (RMAP) prepared with the assistance of the Regional Risk Manager from StateWide Mutual. Oberon Council is a member of the StateWide Mutual, and is expected to participate in minimising risk through implementing a “Continuous Improvement Pathway”, which includes risk management initiatives. StateWide Best Practice Manual (BPM) – Signs as Remote Supervision Councils around NSW have been subject to liability claims attributed to signage on many occasions. Claims generally centre on complaints from, or injuries to, third parties due to the absence of appropriate signage, insufficient signage, or the wording or the location of signage being deficient. StateWide has provided Councils with a decision making tool that has been tested and proven on many occasions to continue to be effective and in accordance with current risk management principles. The BPM advises that “to clearly demonstrate commitment to the management of signs as a form of remote supervision, it is important for Council to declare its position by developing and adopting a Policy and associated procedure. These documents outline how Council will


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manage and maintain a signs program in line with, or similar to, the process outlined in StateWide Mutual’s BPM – Signs as Remote Supervision. Section 42 of the Civil Liability Act 2002 provides that endorsed decisions of Council regarding the allocation of resources are not open to challenge, when such decisions can be supported by compliance with general procedures and applicable standards. Therefore, in considering what Council will do in relation to matters affecting potential common law issues, Council’s decisions should be supported by formally adopted Policies” FOLLOWING is a draft Policy entitled ‘Signs as Remote Supervision.

Notes:

POLICY SIGNS AS REMOTE SUPERVISION

1. Intent of Policy Signs play an important role in advertising, directing and warning members of the public of inherent dangers in the environment in which they are operating. This Policy entitled “Signs as Remote Supervision” has been prepared to ensure that Oberon Council has clear and concise directions, as to the locations, content and frequency of signs and to minimise Council’s public liability exposure emanating from the provision of services to the community.

2. Objective It is the objective of this Policy to ensure that Oberon Council staff comply with the Signs as Remote Supervision Best Practice Manual (BPM) issued by Statewide Mutual and establish a simple, systematic and readily useable system to determine signage requirements for facilities such as reserves, parks, swimming pool and water ways which are owned and/or operated by Oberon Council, or under the control of Oberon Council.

3. Scope of Policy This Policy applies to all Council staff responsible for the installation, removal and repairs of signs used as remote supervision within the Oberon Council Local Government Area.

4. Relevant Documents relating to this Policy Statewide Best Practice Manual Signs as Remote Supervision Version 8 Oct 2012. Oberon Council Risk Management Policy

5. Policy Council staff will conduct inspections of its reserves, playgrounds, parks and swimming pool, in accordance with procedures set out in the BPM. Findings of the inspection program will be assessed by using the analysis tool as set out in the BPM.

Approving Authority Oberon Council

Contact WHS/Risk Manager

Approval

Revised

Revision Date

Issue Date to Staff


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12.04 DEVELOPMENT APPLICATION – INDUSTRIAL SUBDIVISION

File No: PO83-10 / Development Application 10.2013.64.1 Author: Jaclyn Burns, Senior Development Control Officer Summary: Development Application 10.2013.64.1 is for a proposed 2 lot subdivision within the existing industrial subdivision (off Albion Street, Oberon). The proposal is to subdivide Lot 15 into two further allotments. The report recommends approval with a number of proposed conditions. Recommendation: That Council approve Development Application 10.2013.64.1 for a two lot Industrial Subdivision, in accordance with the conditions contained within the report. Comment: ATTACHED is a copy of the proposed plan of Subdivision and associated Statement of Environmental Effects (SOEE). PROPOSED DEVELOPMENT Council is in receipt of a Development Application 10.2012.46.1 as identified in the summary. As the applicant for the development is the Oberon Councils Engineering Department and the planning assessment has been undertaken by the Oberon Councils Development Department the development application is being referred to Council for determination. The application was notified to all the adjoining and adjacent land owners. The notification period is due to expire at 4pm on the 19 November, 2013. Should any submissions be received then information will be provided to the meeting to be considered as part of the Section 79C considerations. The application is permissible in the zone and is consistent with the aims and objectives of the zone. Any perceived impacts can be minimised by onsite techniques in place or through conditions of consent. As such it is considered that the application can be supported in this instance. SECTION 79C CONSIDERATIONS: ZONING: The land is zoned 2(v) Village in accordance with Councils current Local Planning Instrument, being Local Environmental Plan (LEP) 1998. EXISTING CONSENTS THAT RELATE TO THE LAND: Development Application 08/05 was approved on the 14 September, 2004. The development approved was an “Industrial lot development – Stage One (8 lots)”. The statement of environmental effects prepared by Abacus Planning and the consent was issued with 15 conditions of Development Consent.


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Construction Certificate 77/05 was approved on the 23 September, 2004 for Subdivision Work Industrial Lot Development and related to the road construction and provision of services to the Eight (8) approved lots. Development Application 143/06 was approved on the 9 February, 2006 for Earthworks – industrial subdivision stage two preparations. The consent was granted with seven conditions of consent. Development Application 10.2012.44.1 was approved by Council on the 20 November, 2012 for the excision of 28 lots. The consent was granted with 11 conditions of Development Consent. Development Application 10.2012.44.2 for a Section 96 Modification was approved on the 22 December, 2013 to enable the subdivision to be undertaken in a potential 27 stages. PERMISSIBILITY: The development is defined as an extension to the existing industrial subdivision and is not prohibited in the 2v Village Zone or Rural 1 (a) Zone. 1 Objectives of Zone – Zone No 2 (v) (Village Zone) The objectives of this zone are: (a) to promote sustainable development of existing villages in a manner which is

compatible with their urban function, and

(b) to maintain the rural atmosphere of the villages, and

(c) to prevent pollution of water supply catchments, water quality in water storage and all streams.

2 Without development consent No development. 3 Only with Development Consent Development not included in item 4. 4 Prohibited Development for the purpose of: extractive industries; intensive livestock keeping establishments; junk yards; mines; offensive or hazardous industries. The proposed subdivision is not prohibited in the 2v Zone and meets its objectives. Clause 23 Development that must be advertised This clause does not apply to Development Application 10.2012.64.1 as the development is not required to be advertised under the LEP, however due to the developments size and scale the proposal has been notified. Clause 27 Environmentally sensitive land and destruction of trees Does not apply to Development Application 10.2012.64.1 as the land is not environmentally sensitive in accordance with the definition in the LEP. No trees are to be removed as the earthworks have been undertaken Clause 28 Flood liable land Does not apply to Development Application 10.2012.64.1 as the land is not considered to be flood liable land.


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POLICY IMPLICATIONS (OTHER THAN DCP’s) - Nil. FINANCIAL IMPLICATIONS (e.g. Section 94): B.11 APPLICATION OF CONTRIBUTIONS. For the purpose of this Plan the application of contribution will be made to each of the following events (with the exception of those events which are identified as “exempt developments” in accordance with the Oberon Council Development Control Plan – Exempt Development): to any additional lot created to an assessment (subdivision); Developer contributions are applicable and must be paid prior to the issue of a Construction or Subdivision Certificate. LEGAL IMPLICATIONS: Any Environmental Planning Instrument No REP’s are applicable to the proposed development. No applicable SEPP’s – referral not required to the RTA as development is not considered to be traffic generating. SECTION 79C ASSESSMENT: Any draft environmental planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority There are no proposed environmental planning instruments that have been publicly exhibited and applicable to the proposed development or the development site. Council’s Oberon Land Use Strategy Draft – June 2011 (LUS) has been publicly exhibited. The Draft LUS identifies the land to be rezoned to be General Industrial IN1 and combatable with the existing and proposed commercial/industrial use. The LUS also sets directions to determine how land should be developed over the next twenty years. Any Development Control Plan Councils DCP 2001, Part B and Part F, applies to the proposal. It is considered that given the information supplied and Councils assessment the development is consistent with the DCP. A condition of Development consent will be imposed requiring the following to ensure compliance with the DCP:

Electricity shall be connected underground. Natural gas should be provided, where available.

Any planning agreement that has been entered into under Section 93F, or any draft planning agreement that a developer has offered to enter into under Section 93F? Nil Any matters prescribed by the regulations that apply to the land Nil The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality The majority of the earthworks were undertaken for the whole site as part of stage 1. No problems are envisaged in respect to likely impacts of the development. The infrastructure associated to the development is existing.


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The Suitability of the site for the development The site is considered to be suitable for the development. The development is permissible in the 2 (v) Zone and is consistent with the aims and objectives of the zone. There are no human or natural hazards that would consider the proposal to not be considered. As such the application is considered to be suitable for the site. Any submissions made in accordance with this Act or the Regulations The application was neighbour notified for a period of 14 days with notification closing on 19 November, 2013. Should any submissions be received then information will be provided to the meeting to be considered as part of the Section 79C considerations. THE PUBLIC INTEREST: Apart from those interests mentioned above no other public interests are perceived. DISCUSSION AND CONCLUSIONS: The application is permissible in the zone and is consistent with the aims and objectives of that zone. Any perceived impacts can be minimised by onsite techniques in place or through conditions of consent. As such it is considered that the application can be supported in this instance. The application is recommended for approval with the following conditions. Approved Plans 1. The development is to be carried out in accordance with the approved stamped plans

prepared by Oberon Council, and all information associated with Development application 134/06 except as otherwise provided by the conditions of this determination

Note:- modifications to the approved plans will require the lodgement and consideration by Council of a modification pursuant to Section 96 of the Environmental Planning and Assessment Act.

Reason:- to confirm and clarify the terms of Council’s approval.

Submission of Construction Certificate 2. Site works are not to commence until such time as Council has received a construction

certificate for the proposed works. Council or an Accredited Certifier may issue construction certificates. Note: Only the person who appointed the PCA may be the applicant for the Construction Certificate.

Reason: - to comply with the requirements of Section 81A of the Environmental Planning and Assessment Act.

Sedimentation Control in Accordance with Approved Plans 3. Erosion and sediment control measures as approved as part of the Statement of

Environmental Effects shall be undertaken.

Reason:- to ensure the sediment control plan submitted with the proposal is implemented to avoid pollution of the various waterways and drainage systems.


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Arrangements for Services (electricity, gas and telephone) 4. Satisfactory arrangements are to be made with the appropriate electricity, gas (if

applicable) and telecommunication authorities for the provision of services to and within the subject land. Evidence of such arrangements shall be submitted to Council prior to the issue of the construction certificate. Reason:- to ensure these services are available to the site.

Separate DA Required 5. Prior to the commencement of the use of the land for each proposed lot, a separate

Development Application containing fully detailed plans and specifications is to be submitted to and approved by Council.

Reason:- To inform the applicant that separate development consent is required for the use of the land. To meet the requirements of Section 76A of the Environmental Planning and Assessment Act 1979.

Developer Contributions 6. Payment of contributions in accordance with the schedule applicable at the time of

payment, as prescribed in Council’s Annual Fees and Charges Schedule for the proposed 2 excised lots.

Reason:- To advise that any new lot excised from the original holding attracts contributions. These contributions are charged at the rate when paid, set each year in Council’s Management Plan. Council’s Development Contributions Plan and Clause 146 (Environmental Protection and Assessment Act Regulations) require payment prior to release of Construction Certificates.

Sewer and Water and Gas Mains Supply 7. Each allotment shall be provided with a separate sewer, town water and gas supply

connection point located wholly within the allotment boundaries.

Note: a Section 68 approval is required to be obtained prior to the commencement of works associated to the construction of sewer and water mains.

Reason:- To ensure sewer and town water services are provided to the proposed lots.

Construction of a Layback 8. The construction of a 2.4 metres wide layback in the existing kerb and gutter, adjacent to

the proposed footway crossing to comply with AUS-SPEC#1. Reason: Because this work is necessary to enable adequate means of vehicular access to the proposed development. Section 79C(1)(c) of the Environmental Planning and Assessment Act, 1979, as amended.

Subdivision Certificate 9. A Subdivision Certificate will be required to be determined prior to the registration of

your plan of subdivision. The conditions contained in this Consent must be complied with prior to the issue of a Subdivision Certificate.

Reason: To comply with the requirements of Section 109C of the Environmental Planning and Assessment Act.


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12.05 DEVELOPMENT APPLICATION – RESIDENTIAL DWELLING

File No: PO35-5 Author: Jaclyn Burns, Senior Development Control Officer Summary A Development Application for the construction of a proposed residential dwelling has been received. The application is referred to Council for determination in accordance with Part H.3.10 of the Development Control Plan (DCP) 2001. Part H.3.10 of the DCP requires:

“In determining applications Council and/or delegated officers of Council, will consider all submissions before the application is determined.”

Recommendation: That Council determine Development Application 10.2013.43.1 for the construction of a residential dwelling at Lot 5 in DP: 848793, 5 Links Close Oberon in accordance with the conditions contained within the report. Comment: FOLLOWING is a copy of Plans, specifications and Statement of Environmental Effects. PROPOSED DEVELOPMENT On the 11 July 2013 Development Application 10.2012.43.1 was received for the construction of a three bedroom brick veneer dwelling at Lot 5 in DP: 848793, 5 Links Close Oberon on an existing vacant lot. The application was neighbour notified to the majority of adjoining and adjacent land owners for a period of 14 working days with notification closing on 13 August, 2013. Three submissions were received and are addressed in the Section 79C Assessment. The applicant in their response dated the 6 November, 2013 has addressed the issues raised by the submissions, and stated that the applicant has taken advantage of the view that overlooks the golf course which is why all the living has been placed at the back of the house. The proposed dwelling is otherwise permissible with consent in the 2(v) zone and is not antipathetic to the zone objectives. SECTION 79C ASSESSMENT: Zoning: The land is zoned 2 (v) Village in accordance with Councils current Local Planning Instrument, being Local Environmental Plan (LEP) 1998. Permissibility: Clause 9 and 21 of Councils current Local Environmental Plan 1998 applies to the development which state: 9 Zone objectives and development control table

(1) The objectives of a zone are set out in the Table to this clause under the heading “Objectives of Zone” appearing in the matter relating to the zone.

(2) Except as otherwise provided by this plan, in relation to land within a zone specified in the Table to this clause, the development (if any) that:


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(a) may be carried out without development consent, and

(b) may be carried out only with development consent, and

(c) is prohibited, is specified under the headings “Without Development Consent”, Only with Development Consent” and “Prohibited”, respectively, appearing in the matter relating to the zone.

(3) Except as otherwise provided by this plan, the Council must not grant consent to the carrying out of development on land to which this plan applies unless the Council is of the opinion that the carrying out of the development is consistent with the objectives of the zone within which the development is proposed to be carried out.

Zone No 2 (v) (Village Zone) 1 Objectives of Zone The objectives of this zone are:

(a) to promote sustainable development of existing villages in a manner which is compatible with their urban function, and

(b) to maintain the rural atmosphere of the villages, and

(c) to prevent pollution of water supply catchments, water quality in water storage and all streams.

2 Without development consent

No development. 3 Only with Development Consent

Development not included in item 4. 4 Prohibited

Development for the purpose of: extractive industries; intensive livestock keeping establishments; junk yards; mines; offensive or hazardous industries.

21 Dwelling-houses in Zone No 1 (c) or 2 (v) (1) Except as provided by clause 22, only one dwelling-house may be erected on an

allotment of land within Zone No 1 (c) or 2 (v) where that allotment of land has been created in accordance with this plan.

(2) Despite subclause (1), the Council may consent to the erection of a dwelling-house on land within Zone No 1 (c) or 2 (v) where the land comprises an allotment lawfully created before the appointed day.

Lot 5 in DP:848793 was lawfully created through the subdivision of land for the purpose of a dwelling house. Clause 23 Development that must be advertised. This clause does not apply to Development Application 10.2012.43.1 as the development is not required to be advertised under the LEP, however due to the location of the development the proposal has been extensively notified. Clause 27 Environmentally sensitive land and destruction of trees. Does not apply to Development Application 10.2012.43.1 as the land is not environmentally sensitive in accordance with the definition in the LEP and the application does not indicate any trees will be removed.


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Clause 28 Flood liable land. Does not apply to Development Application 10.2012.43.1 as the land is not flood liable land. POLICY IMPLICATIONS (OTHER THAN DCP’s) - Nil. FINANCIAL IMPLICATIONS (e.g. Section 94) - Nil. PLANNING FOR BUSHFIRE PROTECTION 2006: The site is identified as being bushfire prone. The applicant through the self assessment process has identified the Bushfire Attack Level (BAL) of 12.5. A condition of consent will be imposed requiring compliance with Planning for Bushfire Pretention 2006. COVENANT: There is a registered covenant over all lots within Deposited Plan 848793 which encompasses all the lots within Links Close. The covenant was registered with the subdivision by the developer then subsequently transferred to Council as the transferor, as each lot was sold, with the right to release, vary or modify the restrictions. The application complies with the requirements of the covenant. LEGAL IMPLICATIONS: Any Environmental Planning Instrument No Regional Environmental Plans are applicable to the proposed development. There are a number of State Environmental Planning Policies (SEPP’s) applicable within the Oberon Local Government Area, however no SEPP’s apply to this development proposal. SECTION 79C ASSESSMENT: Any draft environmental planning instrument that is or has been placed on public exhibition and details of which have been notified to the consent authority: There are two draft environmental planning instruments that have been publicly exhibited and applicable to the development site. Council’s Oberon Land Use Strategy Draft – June 2011 (LUS) has come off a period of public exhibition and is awaiting endorsement from the Department of Planning and Infrastructure. Oberon Councils Draft Local Environmental Plan 2013 – June 2013 (LEP) has also come off a period of public exhibition and is awaiting endorsement from the Department of Planning and Infrastructure. The proposed development as a residential dwelling would be considered permissible with consent in the proposed R1 General Residential zone under the provisions of the Draft LEP 2013. Any Development Control Plan: Councils DCP 2001 in particular parts; C specifically applies to the proposal. It is considered that given the information supplied and Councils assessment of the development is consistent with the DCP. Any planning agreement that has been entered into under Section 93F, or any draft planning agreement that a developer has offered to enter into under Section 93F? Nil


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Any matters prescribed by the regulations that apply to the land: A Development Application has been submitted for the construction of the Dwelling only. No Construction Certificate has been submitted at this stage for determination. The likely impacts of that development, including environmental impacts on both the natural and built environments, and social and economic impacts in the locality: The proposal is for the construction of a single storey dwelling within an existing residential area. It is considered that the physical construction of the dwelling will have minimal impacts upon the amenity of the area as the external fabric of the dwelling is in keeping with other dwellings in Links Close. The dwelling will be constructed below the existing street line of Links Close due to the fall of the land to the west which will enable the dwelling to be constructed with minimal visual impacts upon the street scape and potential views from those houses to the south of the development. A survey provided with the development application indicates a fall of between 1.3 and 1.9m from the level of the kerb in Links Close to the floor level of the dwelling. The dwelling is also considered to be in keeping with the bulk and scale of those dwellings within Links Close and will certainly not dominate the street scape due to its size and setting. Property Values: There is no conclusive evidence that indicates that the design of the proposed dwelling does or does not adversely impact on property values. Section 79C of the Environmental Planning and Assessment Act 1979 does not consider property values as a head of consideration. The Suitability of the site for the development: The site is considered to be suitable for the development. The development is permissible in the zone and is consistent with the aims and objectives of the 2(v) village zone. There are no human or natural hazards that would cause the proposal to not be considered. As such the application is considered to be suitable for the site. Visual impact is negligible. Any submissions made in accordance with this Act or the Regulations: The application was neighbour notified to the adjoining and adjacent land owners for a period of 14 working days with notification closing on 13 August, 2013. Through the submission period Council staff received the following submissions to the proposal. Submission dated:

Issues raised:

13/08/2013 The development has a utilitarian façade due to the orientation of the building;

There is no indication that the building would meet the required fire resistant standards and shows a treated pine retaining wall as well as large trees on the property;

The standard of building is not in keeping with the street scape which could devalue the surrounding properties.

06/08/2013 The development is out of character to the street scape; The design is not up to the architectural desire of the close; The existing homes were built to certain caveat.

13/08/2013 The back of the house will be the front of the dwelling; The small windows devalue the surrounding houses.


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In response to the issues raised by the submissions the applicant has responded by stating that the client has taken advantage of the view that overlooks the golf course which is why all the living (areas) have been placed at the back of the house. The application has also been amended to reflect the requirements for planning for Bushfire Protection 2006. THE PUBLIC INTEREST: Apart form those interests mentioned above no other public interest impacts are perceived. DISCUSSION AND CONCLUSIONS: The application is permissible in the zone and is consistent with the aims and objectives of that zone. Any perceived impacts can be minimised by onsite techniques in place or through conditions of consent. As such it is considered that the application can be supported in this instance. The application is recommended for approval with the following conditions: Approved Plans 1. The development is to be carried out generally in accordance with the approved

stamped plans prepared by Bell River Homes and Structerre except as otherwise provided by the conditions of this determination (Note:- modifications to the approved plans will require the lodgement and consideration by Council of a modification pursuant to Section 96 of the Environmental Planning and Assessment Act).

Reason:- To confirm and clarify the terms of Council’s approval.

Notice of Commencement 2. At least two (2) days prior to the commencement of building works, the applicant is

required to submit to Council the attached “Notice of Commencement of Building or Subdivision Works and Appointment of Principal Certifying Authority”.

Reason:- To meet the requirements of Section 81A of the Environmental Planning and Assessment Act 1979.

Hours of Work 3. Building works involving the use of electric or pneumatic tools or other noisy operations

shall be carried out only between 7.00 am and 8.00 pm on weekdays and between 8.00 am to 8.00 pm Saturdays. No work shall be undertaken on Sundays and Public Holidays.

Reason:- To ensure building works do not cause noise nuisance to surrounding premises after hours and on Sundays and public holidays.

Sediment Control 4. To contain soil and sediment on the property, controls are to be implemented prior to

clearing of the site vegetation and the commencement of site works. This will include the installation of a sediment fence with returned ends across the low side of the site so that all water flows through. These shall be maintained at no less than 70% capacity at all times. Drains, gutters, roadways etc., shall be kept clean and free of sediment. Soil erosion fences shall remain and must be maintained until all disturbed areas are restored by turfing, paving, revegetation.

Reason:- To prevent the movement of soil and sediment in accordance with the blue book.


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Stormwater disposal 5. Stormwater disposal is to comply with the detail provided by Structerre Engineers with

the stormwater form the dwelling discharged to the street via a charged line from the rainwater storage tank and the stormwater generated from the driveway and hard stand areas conveyed to the 400mm x 400mm x 10m stormwater trench at the rear of the dwelling.

Inspection of the stormwater drainage lines is required prior to covering.

Reason:- To ensure compliance with BASIX and that stormwater is disposed of to the satisfaction of Councils Building Surveyor.

Site Identification 6. A sign is to be erected in a prominent position at the entrance of the work site, stating

that unauthorised access is prohibited, and showing the name and contact phone number of the person or company in charge of construction on the site.

Reason:- To identify the site and builder, and prevent unauthorised access.

Copy of Approval On Site 7. A copy of the development consent and approved plans and specifications shall be kept

on site at all times.

Reason:- To ensure a copy of the approval is available for builders/tradespersons on site.

Compliance with Planning for Bushfire Protection, 2006 and Australian Standard AS3959 8. The following bush fire protection measures are to be implemented to the dwelling

addition in accordance with Planning for Bushfire Protection and Compliance with the BAL-12.5 as detailed in AS3959-2009.

Design and Construction New construction shall comply with Australian Standard AS3959- 2009, in this regard; External doors are to be sealed with draft excluders or weather strips to prevent the

entry of embers. External wall cladding to be non combustible (brick, hebel panel, fibrous cement

etc.). Windows and doors to be made from non combustible materials or bushfire resisting

timber. Windows shall be;

o Protected by bushfire shutters, or o Annealed glass with the open able portion screened with aluminium gauze

screens (any glass within 400mm of the ground must be 4mm grade A safety glass).

External doors must be protected by; o Protected by bushfire shutters, or o Annealed glass with the open able portion screened with aluminium gauze

screens (any glass within 400mm of the ground must be 4mm grade A safety glass)

The roofs valleys and gutters must be protected by metal mesh with an opening size of not more than 5mm.


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Landscaping Landscaping to the site is to comply with the principles of Appendix 5 of ‘Planning for Bush Fire Protection 2006’.

Reason:- To meet the requirements of; Section 79BA the Environmental Planning and

Assessment Act 1979, the NSW Rural Fire Service Planning for Bushfire Protection Guidelines and the Oberon Development Plan 2001 in relation to the protection of life and property against the threat of bushfire.

Inspections 9. Forty eight (48) hours notice shall be given to Council for inspection of the following:

a) Internal and external drainage lines prior to backfilling. The licensed plumber/drainer shall be on site at the time of the inspection, and the drainage lines shall be charged;

b) The completed drainage system before use. Reason:- To ensure the effluent disposal system is constructed as per the Section 68 approval.

Notice of Work 10. A Notice of Work (NoW) shall be submitted by the plumber to Council 48 hours prior to

works commencing onsite.

Reason:- To ensure compliance with the NSW Plumbing and Drainage Act 2011. Works Only by Licensed Contractor 11. All plumbing and drainage work must be carried out by a licensed plumber/drainer in

accordance with the requirements of Australian Standard 3500 – 1990 “National Plumbing and Drainage Code”.

Reason:- To comply with Australian Standard 3500-2003 “National Plumbing and Drainage Code” and Clause 20 of the Local Government (Approvals) Regulation 2005.

Sewer Service Diagram 12. A Sewer Service Diagram (SSD) shall be drafted by the plumber on the standard form

and submitted to Council and the owner upon completion of all drainage works. Reason:- To ensure compliance with the NSW Plumbing and Drainage Act 2011. Retaining walls 13. Retaining walls or other approved methods of preventing movement of the soil must be

provided. Adequate provision must also be made for the provision of drainage behind the retaining wall. All landscaping works must comply with the requirements for Planning for Bushfire Protection 2006.

Reason:- To retain the soil and prevent it from causing structural damage. Builders Toilets 14. Prior to the commencement of works, temporary toilet facilities shall be provided on site

for the use of builders or tradespersons during the construction works. Reason:- To ensure adequate standard of amenities are available to workers on site.


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Builders Waste 15. All building rubbish, including that which can be wind blown, shall be suitably contained

on site, until disposed of at Council’s Solid Waste Disposal Depot.

Reason:- To ensure the building site and surroundings are kept in a clean and tidy condition and to prevent a nuisance to surrounding premises.

Compliance with the Requirements of BASIX 16. All building works associated to this development consent must be carried out in

accordance with the nominated BASIX commitments

Furthermore in order to determine compliance with the BASIX requirements evidence to the satisfaction of Councils Development Control Officer is to be submitted and deemed appropriate prior to occupation.

Note: the attached BASIX certification form is to be completed and returned to Council with the request to occupy the building.

Reason:- To ensure all BASIX commitments are complied with prior to occupation of the dwelling.

PRESCRIBED CONDITIONS OF CONSENT The following conditions are known as “Prescribed Conditions” and are required by the Environmental Planning and Assessment Regulation 2000 to be imposed as part of any development consent whether or not they are relevant to the development approved under this consent. Please do not hesitate to contact staff in Council’s Development Department who will be happy to advise you as to whether or not the conditions are relevant to your consent. 1. All building work must be carried out in accordance with the requirements of the Building

Code of Australia (as in force on the date the application for the relevant construction certificate or complying development certificate was made).

Reason:- So that the development complies with the requirements imposed under Clause 98 of the Environmental Planning and Assessment Regulation 2000.

2. In the case of residential building work for which the Home Building Act 1989 requires

there to be a contact of insurance in force in accordance with Part 6 of the Act, that such a contract of insurance is in force before any building work authorised to be carried out by the consent commences.

Reason:- So that the development complies with the requirements imposed under Clause 98 of the Environmental Planning and Assessment Regulation 2000.

3. Residential building work within the meaning of the Home Building Act 1989 must not be

carried out unless the principal certifying authority for the development to which the work relates (not being the Council) has given the Council written notice of the following information:

in the case of work for which a principal contractor is required to be appointed:

(i) the name and licence number of the principal contractor, and (ii) the name of the insurer by which the work is insured under Part 6 of the Act,


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in the case of work to be done by an owner-builder: (i) the name of the owner-builder, and (ii) if the owner-builder is required to hold an owner-builder permit under that Act, the number of the owner-builder permit.

Reason:- So that the development complies with the requirements imposed under Clause 98B of the Environmental Planning and Assessment Regulation 2000.

4. A sign must be erected in a prominent position on any site on which building work,

subdivision work or demolition work is being carried out: showing the name, address and telephone number of the principal certifying authority

for the work, and showing the name of the principal contractor (if any) for any building work and a

telephone number on which that person may be contacted outside working hours, and

stating that unauthorised entry to the work site is prohibited.

Any such sign is to be maintained while the building work is being carried out and must be removed when the work has been completed.

Note: This condition does not apply to building work that is carried out inside an existing building that does not affect the external walls of the building.

Reason:- So that the development complies with the requirements imposed under Clause 98A of the Environmental Planning and Assessment Regulation 2000.

5. Any development that involves an excavation that extends below the level of the base of

the footings of a building on adjoining land, the person having the benefit of the development consent must, at the person’s own expense:

i. protect and support the adjoining premises from possible damage from the

excavation, and ii. where necessary, underpin the adjoining premises to prevent any such damage.

NOTE: The condition referred to in sub clause (1) does not apply if the person having the benefit of the development consent owns the adjoining land or the owner of the adjoining land has given consent in writing to that condition not applying.

Reason:- So that the development complies with the requirements imposed under Clause 98E of the Environmental Planning and Assessment Regulation 2000.

Notes:


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12.06 INSTALLATION OF MAUSOLEUM AT OBERON CEMETERY

File No: BCS/ Public Health/Cemeteries/Headstones Author: Matilda Dwyer Summary A request for permission to erect a mausoleum in the Roman Catholic section of The Oberon Cemetery has been received. Recommendation: That Council decline the request for a mausoleum to be erected in the Oberon Cemetery and advise the applicants of the decision. Comment An enquiry was received regarding the purchase of two plots and the installation of a mausoleum at the Oberon Cemetery (In the General Roman Catholic Section) A mausoleum is an external free-standing building constructed as a monument enclosing the interment space or burial chamber of a deceased person or people above the ground. This kind of structure would require development consent. They are not exempt development and they are structures which would require an engineering detail. This is the first enquiry of this nature received for the Oberon Cemetery. Further research has found that some Council’s do not permit this kind of structure/burial method in their cemeteries - others require inspection and approval of the final structure. Some Council’s restrict the location where these structures are placed as they can dominate the cemetery – however these issues relate to the individual cemetery plan. Given positive feedback received from the public about the picturesque and natural surroundings of the Oberon Cemetery it would be assumed that a structure of this nature would cause some unrest. 12.07 LOCAL INFRASTRUCTURE RENEWAL SCHEME

File No: Government Relations/Liaison/DLG Author: Alan Cairney, General Manager Summary The Division of Local Government (DLG) is inviting applications for funding under the third round of the Local Infrastructure Renewal Scheme (LIRS).


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Recommendation: That Council prioritise projects for submission to the Division of Local Government for the Local Infrastructure Renewal Scheme, and delegate authority to the Mayor and General Manager to finalise submissions in accordance with the Guidelines for Round 3. Comment This item was reported to the Finance Committee 6 November with possible projects listed and further feedback from Councillors is now included: Possible projects – revised listing: Gravel Resheeting for Unsealed Road Network est. $2m to $4m

Sealing of Mayfield Road, including Bridge Construction est. $1.5m

Reconstruction of sections of the “Tablelands Way” est. $2m

Reconstruction & Sealing of Dog Rocks Rd (remaining unsealed section) est. $1m

Redevelopment of Community Precinct – options to include Art Gallery, Civic Centre (including Council Chambers & Administration?)

est. $2m

12.08 JANUARY ORDINARY COUNCIL MEETING

File No: Governance/Meetings/Ordinary Author: Sharon Swannell, Executive Coordinator Summary Confirmation from Council is sought to not hold an Ordinary Council Meeting in January 2014 and to delegate authority to the Mayor for determination of urgent business. Recommendation: That Council hold an Ordinary Meeting in January, the Code of Meeting Practice be amended to reflect this, and the Mayor be delegated authority to attend to urgent business until the next scheduled Council Meeting in February 2014. Comment In Section 365 of the Local Government Act 1993 (the Act) it is stated that the Council is required to meet at least 10 times each year, each time in a different month. It has been Council’s practice not to hold an Ordinary Meeting during January of each year. Traditionally there is very little business that requires Council’s consideration during the Christmas New Year period, particularly with builders not working during this period. This also provides an opportunity to reduce Council’s leave liability during this period. The practice of not holding a Meeting commenced in 2009 and since that time no negative feedback has been received.


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It is intended to hold an Informal Briefing Session in January and the General Manager will make arrangements with Councillors. The Weekly Edition of Councillor Information, “What’s On?” will not be issued during the period from Christmas to the second week in January. In order to attend to any urgent business which may arise, it is suggested that delegated authority is provided to the Mayor to determine these urgent issues. Section 226 of the Act states the role of the Mayor is “to exercise, in cases of necessity, the policy-making functions of the governing body of the Council between meetings of the Council”. A revised Code of Meeting Practice is intended to be submitted to the December Council Meeting.

Notes:


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13 Committee Reports 13.01 SENIORS WELFARE COMMITTEE

File: Governance/Meetings/Seniors Welfare Committee Author: Sharon Swannell, Executive Coordinator Summary Minutes of the Seniors Welfare Committee held on 14 October 2013 is submitted for Council’s information and consideration. Recommendation: That the Minutes of the Seniors Welfare Committee held on 14 October 2013 be received as information.

Comment A copy of the Minutes of the Seniors Welfare Committee Meeting held on 14 October 2013 FOLLOW for Council’s information. Joanne Campbell and Ian Whalan tendered their resignation from the Committee due to work commitments. The following is a summary of the Committee discussions and outcomes: Details of “who to contact” has been carried over to the next meeting.

Alan Cairney provided an update regarding the commencement of construction of the Columbia Homes Aged Care Facility.

A copy of the Western NSW Health Needs Assessment 2013 was circulated. The report describes the health and well-being of our local community, and is intended to underpin the Western NSW Strategic Health Services Plan that will guide future service development.

Update regarding the Community Transport Taxi Voucher Scheme.

Planning for Seniors Week activities - the Committee requested a Special Meeting be held on Monday 2 December at 10.00am to discuss Seniors Week.

Elaine Boxer presented a proposal which she prepared on behalf of the Oberon Health Council in consultation with Amanda O’Brien from Medicare Local. They are seeking a representative from Oberon Council to work in collaboration with the Oberon Health Council, Western Medicare Local and Community Health to develop healthy lifestyle activities in Oberon LGA.

The document prepared by Graeme Parker outlining the basis for operation of the Committee will be re-circulated to members along with a copy of Council’s adopted Charter for the Seniors Welfare Committee.

The next meeting of the Committee will be held on Monday 3 February 2014.

OBERON COUNCIL – SENIORS WELFARE COMMITTEE Page 1 of 4

Minutes of the Seniors Welfare Committee Meeting held on 14 October 2013

The Meeting was held in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 10.02am ATTENDANCE Clr Jill Evans, Acting Chair Council Member Clr Kathy Sajowitz Council Member Ray Mawhood Community RepresentativeElaine Boxer Oberon Health Council Mark Boffa Community Representative Graham Parker Community Representative, and Western District Health Board Keith Sullivan Community Representative Alan Cairney General Manager, Oberon Council Sharon Swannell Executive Coordinator, Oberon Council APOLOGIES Mayor John McMahon Council Member Clr John Morgan, Chair Council Member Joanne Campbell Hammond Care Ian Whalan Community Representative Belinda Massey Community Representative Christine Symington Oberon Health Service Janice Musgrave Oberon Health Service Amanda O’Brien Integration & Health Promotion Manager, Western Medicare LocalKathy Beesley Community Services Coordinator, Oberon Council Hanna Bates Community Services Assistant, Oberon Council APOLOGIES – see Attendance and Apologies above It was noted that Joanne Campbell and Ian Whalan tendered their resignation from the Committee due to work commitments. Councillor Jill Evans, assumed the role of Acting Chair of the Committee in the absence of Councillor John Morgan and welcomed members and acknowledged the traditional custodians of the lands upon which the meeting was being held, the Gundungurra and the Wiradjuri. DECLARATIONS OF INTEREST - Nil CONFIRMATION OF MINUTES OF THE PREVIOUS MEETING – 01 JULY 2013 The Minutes of the meeting held on 1 July 2013 were noted as accurate. These Minutes were considered by Oberon Council at its Meeting held on 16 July 2013. BUSINESS ARISING FROM THE PREVIOUS MINUTES Councillor Kathy Sajowitz commented that the lunch to welcome the new Doctors at the Oberon Medical Centre was very worthwhile.



Amanda O’Brien was following up details of “who to contact” for people in need. As Amanda is an apology for this meeting it will be listed as an agenda item for the next meeting. Elaine Boxer has followed up the issue of medical cover during a long weekend at the Oberon MPS. They have advised that this is an extremely rare occurrence, the person who was rostered on the Monday of the long weekend in June was out of town and this was rectified once it had been discovered. GENERAL MANAGERS REPORT Recent advice from Columbia Homes is that a starting date for construction has been delayed due to contractual difficulties with original builder selected for the project. Negotiations have been reached with a new builder and in recent weeks the construction site has been fenced, a storage unit and site office erected on site. Elaine Boxer commented that Anne Tucker from Columbia Homes has advised that they are in the process of signing the contract with the builder and that construction will be completed 51 weeks following signing. Graeme Parker asked if Columbia Homes have satisfied all Council requirements and Alan advised that they have. COMMUNITY SERVICE COORDINATORS REPORT WESTERN NSW HEALTH NEEDS ASSESSMENT 2013 The Western NSW Health Needs Assessment 2013 was prepared by Health Partners Consulting Group, on behalf of Western NSW Medicare Local and the Western NSW Local Health District. The report describes the health and well-being of our local community, and is intended to underpin the Western NSW Strategic Health Services Plan that will guide future service development. A copy of the Western NSW Health Needs Assessment 2013 has been circulated to all Committee Members. Elaine Boxer outlined the five key areas which have been identified where actions by health care organisations are likely to give the greatest benefit, they are:

1. Smoking prevention and cessation 2. Nutrition and physical activity interventions, including obesity prevention 3. Diabetes prevention and management 4. Well child care, particularly for Aboriginal children – the first 1000 days 5. Mental health – continuing and strengthening the current community services

Further discussion regarding the Oberon Health Council’s aims to address the needs identified in this report will be held in General Business. Graham advised that this report has been followed by the Greater Western Area Service Health Strategic Plan which outlines the GWAHS Plans over the next 3 – 10 years. The primary focus is to keep people out of hospitals. GWAHS has the highest hospital admission rate in the State. Keith Sullivan raised concern that when health issues are looked at from a regional perspective, small communities like Oberon are often overlooked. He also raised concern that senior health issues have not been adequately addressed in the report.



Graham advised that there are no plans to close hospital beds in any locations and that the focus is to create regional specialist centres for areas of expertise such as Orange for cancer treatment and Bathurst for pulmonary care. The primary focus is to keep people well in their homes. Elaine commented that there is no intention to reduce bed numbers at the Oberon MPS and the focus will be on how to manage these beds. GWAHS is looking to utilise the Oberon MPS as a transition for patients from the Base Hospitals to home. Isolation and transport issues are a major factor for seniors in the Oberon area and a lot of senior residents become isolated and lonely. The Oberon Neighbourhood Centre has a role in addressing social isolation and Medicare Local are promoting annual health checks. It was suggested that it would be beneficial to try to establish general health screen days in the village locations. This could be done through Medicare Local and the Community Health Nurses. Elaine will follow this up with Medicare Local. TAXI VOUCHER SYSTEM The Community Transport Taxi Voucher Scheme commenced at the beginning of September. So far the community has been very receptive to the new scheme, and currently there has been 100 vouchers distributed to 15 HACC clients. The scheme is available to Community Transport clients only and they are eligible for 8 vouchers per month. The Community Transport Service pays $5.00 towards each voucher and the client pays the difference for one way their trip per voucher. Elaine requested that the Community Transport Brochure be updated to include this information. SENIORS WEEK Kathy Beesley, Community Services Coordinator has consulted with the Principal from Oberon High School about the possibility of their hospitality students along with students from St Josephs School preparing and delivering meals for the Seniors Week Lunch. This event will be held in the Oberon High School Auditorium. Students from schools in the Oberon LGA will also provide entertainment with song, dance and instrumentals. The Schools are very keen to hold this event. A Grant Application has also been submitted. Mark Boffa commented that at the last Seniors Expo Council talked about inviting a financial planner to provide more specific personal advice to Seniors. It was also suggested that Columbia Homes be invited to have a space to provide information to interested Seniors. The Committee requested a Special Meeting be held on Monday 2 December at 10.00am to discuss Seniors Week. Alan will contact Financial Planner Eric Hiam and Columbia. GENERAL BUSINESS Elaine presented a proposal which she prepared on behalf of the Oberon Health Council in consultation with Amanda O’Brien from Medicare Local. They are seeking a representative from Oberon Council to work in collaboration with the Oberon Health Council, Western Medicare Local and Community Health to develop healthy lifestyle activities in Oberon LGA.



The role of the Council in this would be to develop an attitude of healthy lifestyle and well being and promote Oberon as a healthy place to live. Alan will consider nominating a staff member to liaise with the Health Council, Medicare Local and Community Health and advise Elaine. Activities to consider for promoting a healthy lifestyle include:

1. Aqua-aerobics during summer at the Oberon Pool Complex. Oberon Council to employ a teacher to run these classes, say 2-3 times a week from Nov-Mar.

2. Promote the use of the cycle track around town for existing cyclists. Consider purchasing cycles for hire (reconditioned from the Oberon Men’s Shed), also consider 3 wheel bikes for less experienced or stable riders.

3. Develop exercise equipment in The Common and parks for an exercise circuit. 4. Offer an exercise program such as Tai Chi for Seniors. Oberon Council to engage a leader

for the program, 2-3 times a week. Provided in park or indoors in poor weather. 5. Promote the Community Health existing programs and services on Oberon Council’s

website. Immunisation, Healthy Lifestyle Program (6-8 weeks of exercise and education at MPS); Falls Prevention Program (8 week program for those who have fallen or are fall prone); various short programs such as parenting, asthma management and prevention.

6. Adopt the Cancer Council Guidelines for serving healthier food at meetings, functions and events.

Kathy Sajowitz commented that Council has a role to facilitate activities that support healthy ageing in Oberon. U3A would be a great vehicle to combine with to deliver some of these services, particularly things like Tai Chi for Seniors. It was suggested that the Sport and Recreation Facilities Grant which closes on 30 October 2013 could be an opportunity to fund some of these types of programs. It was also suggested that local Doctors be approached to see if they would write articles about related health topics for the local paper. The articles would include issues such as smoking, nutrition and diabetes. Oberon Medical Centre does run a diabetes awareness program. Graham advised that when the Seniors Welfare Committee was originally formed he had prepared a draft document outlining the basis for operation of the Committee. He requested this be circulated to members along with a copy of Council’s adopted Charter for the Seniors Welfare Committee with the Minutes of this meeting. Alan suggested additional information regarding health care services could also be added to Oberon Council’s website. NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Monday 3 February 2014, commencing at 10.00am. The Meeting closed at 11.22am.


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13.02 WORKS COMMITTEE MEETING – 29 OCTOBER 2013

File: Governance/Meetings/Works Committee Author: Sharon Swannell, Executive Assistant Summary Providing details of the Works Committee meeting held on 29 October 2013. Recommendation:

1. That the information be received and noted.

2. That funds be allocated from the Town Improvement Capital Expenditure program un-allocated projects area for the installation of fencing around the small play area at The Common.

3. That Council give in principle support for an additional allocation of $50,000 for a trial of new gravel over pipes/culverts on unsealed roads within the scope of works to be determined through a workshop involving interested Councillors, Management and Works Staff.

Comment The Minutes of the Works Committee Meeting held on 29 October 2013 FOLLOW for Council’s information and endorsement. A presentation was provided by Dr Shanti Sivaneswaran, Principal Advisor, Oral Health from the Centre for Oral Health, NSW Health and Senior Lecturer, Faculty of Dentistry at the University of Sydney regarding the health benefits of fluoridation of water supplies. Associate Professor Anthony Brown of the School of Rural Health, Sydney Medical School at the University of Sydney provided a presentation outlining the safety aspects of fluoridation of water supplies. Ms Lea Hope, Senior Dental Therapist addressed Council regarding the dental problems she has experienced while treating young people in Oberon. Ms Jennifer Floyd, Director of Oral Health Services and Sharon Dove, Dental Therapist also attended the meeting. The following is a summary of items that were discussed at the meeting: Fluoridation of Water

Arkstone Road – Investigation of potential landslip

Childproof Fencing at the Common

Roads and Maritime Services Project

Variable Message Signs

Raised Pipe Culvert on Claytons Road

Maintenance Work on Unsealed Roads

Kerbside Waste Collection

Recycling at Oberon Waste Facility

Revised Works Program 2013/14


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The following matters were also raised at the meeting: Rough surface on Beaconsfield Road

Update on outstanding items

Land in Curtis Street adjoining The Common

Curtis Street and O’Connell Road

Visit to Duckmaloi Weir

B-Double Routes Recommendations from the meeting have been included for Council’s consideration. The next meeting of the Works Committee will be held on Tuesday 4 February 2014, commencing at 5.30pm.

Notes:


Page 1 of the Minutes of the Works Committee Meeting held on Tuesday 29 October 2013.

Unconfirmed Minutes Works Committee Meeting Tuesday 29 October 2013 5.30pm Council Chambers

01 OPENING OF MEETING ....................................................................................... 2


03 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 2


05 AGENDA ITEMS ................................................................................................... 3

05.01 FLUORIDATION OF WATER ..................................................................................................... 3 05.02 ARKSTONE ROAD – INVESTIGATION OF POTENTIAL LANDSLIP ................................................. 3 05.03 CHILDPROOF FENCING AT THE COMMON ............................................................................... 4 05.04 ROADS AND MARITIME SERVICES PROJECT ............................................................................ 4 05.05 VARIABLE MESSAGE SIGNS .................................................................................................... 4 05.06 RAISED PIPE CULVERT ON CLAYTONS ROAD ............................................................................ 5 05.07 MAINTENANCE WORK ON UNSEALED ROADS ......................................................................... 5 05.08 KERBSIDE WASTE COLLECTION ............................................................................................... 5 05.09 RECYCLING AT OBERON WASTE FACILITY ................................................................................ 6 05.10 REVISED WORKS PROGRAM 2013/2014 ................................................................................. 6

06 GENERAL BUSINESS .......................................................................................... 7

07 CLOSED SESSION REPORTS ............................................................................ 8

08 CLOSURE OF MEETING ...................................................................................... 8

Oberon Council – Unconfirmed Minutes – Works Committee Meeting – 29 October 2013


01 Opening of Meeting


The Mayor welcomed members and declared the meeting open at 5.33pm. Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

02 Record of Attendance

Members Mayor John McMahon (in the Chair) Deputy Mayor Kerry Gibbons Clr Jill Evans Clr Neil Francis Clr Sam Lord Clr Clive McCarthy Clr John Morgan Clr Kathy Sajowitz


Gary Wallace, Planning and Development Director Aruna Wickramasinghe, Works and Engineering Director Clive Cawthorne, Acting Works Engineer

Sharon Swannell, Executive Coordinator Apologies Clr Ian Doney Moved: McCarthy Second: Lord That apologies be received and accepted for the non-attendance of Councillor Ian Doney. Carried

03 Confirmation of Minutes of Previous Meeting Works Committee Meeting 2 July 2013 Moved: McCarthy Second: Francis That the Minutes of the Works Committee held on 2 July 2013 be received and noted. Carried Matters Arising from the Minutes Nil



04 Declarations of Interest Governance/Councillors/Declarations of Interest Pecuniary - Nil


- Nil


- Nil

05 Agenda Items 05.01 FLUORIDATION OF WATER

File No: Works and Engineering Author: Aruna Wickramasinghe, Works and Engineering Director Summary To provide information regarding possible fluoridation of the Town Water Supply. A presentation was provided by Dr Shanti Sivaneswaran, Principal Advisor, Oral Health from the Centre for Oral Health, NSW Health and Senior Lecturer, Faculty of Dentistry at the University of Sydney regarding the health benefits of fluoridation of water supplies. Associate Professor Anthony Brown of the School of Rural Health, Sydney Medical School at the University of Sydney provided a presentation outlining the safety aspects of fluoridation of water supplies. Ms Lea Hope, Senior Dental Therapist addressed Council regarding the dental problems she has experienced while treating young people in Oberon. Ms Jennifer Floyd, Director of Oral Health Services and Sharon Dove, Dental Therapist also attended the meeting. Moved: Morgan Second: Francis That report item 05.01 is received as information. Carried 05.02 ARKSTONE ROAD – INVESTIGATION OF POTENTIAL LANDSLIP

File No: Works and Engineering Author: Aruna Wickramasinghe, Works and Engineering Director Summary To provide an update on estimated costs for restoration work on a potential landslip at a site on Arkstone Road approximately 100m south of the Blue Road intersection.



Moved: Francis Second: Lord That report item 05.02 is received as information. Carried 05.03 CHILDPROOF FENCING AT THE COMMON

File No: Works and Engineering Author: Clive Cawthorne, Acting Works Engineer Summary To provide information regarding an estimate for the cost for childproof fencing around the two play areas of the Oberon Common. Moved: Gibbons Second: Lord That funds be allocated from the Town Improvement Capital Expenditure program un-allocated projects area for the installation of fencing around the small play area at The Common. Carried Councillor Evans requested her vote against the motion be recorded. 05.04 ROADS AND MARITIME SERVICES PROJECT

File No: Roads/State Roads Author: Clive Cawthorne, Acting Works Engineer Summary To provide information regarding the disposal of pine trees from the Roads and Maritime Services (RMS) Oberon West Project on O’Connell Road. Moved: McCarthy Second: Gibbons That report item 05.04 is received as information. Carried 05.05 VARIABLE MESSAGE SIGNS

File No: Works and Engineering Author: Aruna Wickramasinghe, Works and Engineering Director Summary Providing details on the Variable Message Signs (VMS) placed on regional roads for which Council is the roads authority. The VMS are directly placed and funded by the Roads and Maritime Services (RMS) and are used to notify of road conditions or to promote road safety.



Moved: Sajowitz Second: McMahon That report item 05.05 is received as information. Carried 05.06 RAISED PIPE CULVERT ON CLAYTONS ROAD

File No: Works and Engineering Author: Clive Cawthorne, Acting Works Engineer Summary To provide information regarding a raised pipe culvert on Claytons Road and reported during the Council Meeting held on 15 October 2013. Moved: McCarthy Second: Gibbons That report item 05.06 is received as information. Carried 05.07 MAINTENANCE WORK ON UNSEALED ROADS

File No: Roads/General Author: Aruna Wickramasinghe, Works and Engineering Director Summary To provide information about options available for the maintenance of the unsealed road network and seek additional funds to undertake a trial of an alternative maintenance model. Moved: Gibbons Second: McCarthy That Council give in principle support for an additional allocation of $50,000 for a trial of new gravel over pipes/culverts on unsealed roads within the scope of works to be determined through a workshop involving interested Councillors, Management and Works Staff. Carried 05.08 KERBSIDE WASTE COLLECTION

File No: Waste Management/Design & Construction/Recycling Facilities Author: Matilda Dwyer Summary The introduction of a voucher system and the provision of a kerbside waste collection have been investigated as possible ways to improve waste services provided to residents.



Moved: Evans Second: Sajowitz That report item 05.08 be received as information. Carried Councillor McCarthy requested his vote be recorded against the motion. 05.09 RECYCLING AT OBERON WASTE FACILITY

File No: Waste Management/Design & Construction/Recycling Facilities Author: Matilda Dwyer Summary As part of the expansion of the Oberon Waste Depot, investigations has commenced into the possibility of improving the recycling facilities that are provided at the Oberon Waste Depot. Key areas of concern have been identified and potential solutions identified. Moved: Evans Second: Morgan That report item 05.09 is received as information. Carried 05.10 REVISED WORKS PROGRAM 2013/2014

File No: Works and Engineering Author: Clive Cawthorne, Acting Works Engineer Summary To provide information regarding a revised Works Program for the remainder of 2013/2014. Moved: McCarthy Second: Francis That report item 05.10 is received as information. Carried



06 General Business Beaconsfield Road The Mayor advised that he has received a report from Councillor Doney that there have been a number of complaints regarding the rough surface on Beaconsfield Rd from the Sewells Creek Road intersection travelling towards Black Springs. There have been reports of a number of flat tyres and the gravel surface has become very rough due to increased number of log trucks using the road. The Mayor also received a complaint from a resident on Foley’s Creek Road regarding this road. The Works and Engineering Director will inspect the road. Update on Outstanding Actions Councillor McCarthy requested an update regarding some of the actions identified in the previous Works Committee Meeting as follows: Sight distance at the intersection of Beaconsfield Road and Tilsbury Lane. There have been some trees trimmed along the edge of road but a tree on the fence line that hinders the sight distance has not been touched. The Works and Engineering Director and Acting Works Engineer believe this work has been completed and will follow up to ensure the job is complete. Councillor McCarthy has previously reported damage to the fence along the roadside next to the recently completed works on Abercrombie Road. The Works and Engineering Director advised this work has been scheduled to be completed when the next section of Abercrombie Road work is done. The General Manager advised that Councillors are able to raise these matters with the Works and Engineering Director at any time. Land in Curtis Street adjoining The Common Councillor McCarthy asked will we be removing the overburden on the O’Connell Road project? The Works and Engineering Director advised that the RMS would like to use some of the material on the job, however Council staff do not believe all of the material can be used. Councillor McCarthy commented that Council owns several blocks of land above The Common that has a large amount of rock which prevents the land being mowed. Councillor McCarthy suggested we could bring some overburden back and cover the rocks so that it can be mowed. The Mayor commented that it is a very rough block and it may not be possible to cover the rocks, more extensive work would be required to smooth these blocks.



Curtis Street and O’Connell Road Councillor Evans passed on her congratulations to the Works and Engineering Director for removing the blockages in Curtis St and O’Connell Road. Visit to Duckmaloi Weir A visit to Duckmaloi Weir will be arranged for Councillors and Senior Staff. The General Manager will make arrangements with State Water for 26 November 2013. Councillor Gibbons also requested that a copy of a map of the pipeline be distributed to all Councillors. B-Double Routes Councillor McCarthy requested an update regarding the request for approval of a B Double route on Beaconsfield Road? The Works and Engineering Director advised Forestry Corporation of the Council resolution and works required prior to the route complying. There has been no further update at this time. The Works and Engineering Director and General Manager will be meeting with representatives from Forestry Corporation on Wednesday 30 October and will follow this matter up with them. Councillor Francis advised he has previously requested that some Wombat holes be filled on Arkstone Road. Councillor Francis asked when this work will be completed. The Acting Works Engineer advised that the holes have been filled and will need to be done again.

07 Closed Session Reports Nil

08 Closure of Meeting The next Works Committee Meeting of Oberon Council will be held on Tuesday 4 February 2014, commencing at 5.30pm. This concluded the business of the meeting, the meeting closed at 9.14pm.


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13.03 OBERON SPORTS FACILITIES COMMITTEE

File: Governance/Meetings/Oberon Sports Facilities Committee Author: Rebecca Burgess, Engineering Administration Assistant Summary Minutes of the Oberon Sports Facilities Committee held on 30 October 2013 is submitted for Council’s information and consideration. Recommendation 1. That the Minutes of the Oberon Sports Facilities Committee held on 30 October 2013 be

received as information. 2. That the Chair of the Committee and members of the following sporting areas be

requested to form the Sporting Precinct Working Party:

Swimming Complex Tennis Complex Users Football codes – League, Union, Touch Football

Other Users – Hockey, Little Athletics Comment FOLLOWING is the Minutes of the Oberon Sports Facilities Committee held on 30 October. The following is a summary of the Committee discussions and outcomes: An update was given on the proposed roof enclosure at the Oberon Swimming Pool. Further consultation will take place with stakeholders about the condition of the playing

fields, including the Rugby League and Recreation Ground. An application has been submitted for low impact exercise/sporting equipment. Fencing will be installed at the smaller playing field (near the RFS) It was agreed to make the long jump pit at the recreation ground into one large pit Works and Engineering Director will liaise with Little Athletics regarding measuring the

track at the recreation ground. Arrangements will be made to clean the gutters at the Tennis Complex. The next meeting of the Committee will be held on Wednesday 29 January 2014.

OBERON COUNCIL – OBERON SPORTS FACILITIES COMMITTEE Page 1 of 3

Minutes of the Oberon Sports Facilities Committee Meeting held on 30 October 2013

The Meeting was held in the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 4.40pm. ATTENDANCE Clr Kerry Gibbons - Chair Council Member Peter Varlas (Oberon Touch Football) Community Representative Clinton Corby (Oberon United Football Club) Community RepresentativeTracey Whalan (Oberon Little Athletics) Community Representative Alan Cairney from 4.56pm General Manager, Oberon Council Aruna Wickramasinghe Works and Engineering Director Gary Wallace until 4.55pm Planning and Development Director Rebecca Burgess Works & Engineering Administration Assistant APOLOGIES Harold Lyme (Oberon Tennis Association) Community Representative APOLOGIES – see Attendance and Apologies list above. DECLARATIONS OF INTEREST - Nil PLANNING AND DEVELOPMENT DIRECTOR REPORT A. Oberon Pool Complex – Roof and Enclosure Update Gary Wallace provided an update on the progress of the Oberon Pool Complex. Council has allocated $324,000 in the Operational Plan 2013/14 budget, for a roof over the pool complex area in order to extend the swimming season and for heat retention in winter. It is proposed that an extended community consultation process be undertaken during the application phase to give the community an opportunity to comment on the proposal. Plans will be placed on Public Exhibition at Councils Administration Centre, Oberon Swimming Pool and Oberon Library. The timeline for the project is approximately one year. Clinton Corby asked if water will be gathered from the roof area and Gary explained that this will happen, with a 40,000 litre tank in the design and options for solar energy being investigated. Gary Wallace left the meeting at 4:55pm Alan Cairney joined the meeting at 4:56pm WORKS AND ENGINEERING DIRECTOR REPORT D. Senior League Fields Further to the inspection of the Senior Rugby League fields with sporting group representatives and Council staff, a consultant was contacted to assist in providing remediation advice and to aid in initial investigations.



The consultant will investigate the field grading, type and species of turf, climatic conditions, subsoil and surface drainage and the options of returfing. The scope of services will include the following Inception meeting with Council representatives and key stakeholders including a site

investigation to determine the key study objectives and to take investigative photos Preparation of an “Initial Investigation Report” to present findings and advice Discuss and present handover report.

Regarding the condition of the grounds, Aruna made a suggestion to core and topsoil the fields. This will be investigated and if feasible work will be carried out. Clinton presented a written request for approx. 20 metres of fencing to be installed along the right hand side of the smaller field (adjacent to the RFS area). He explained that training normally starts around the same time that workers in the area finish for the day, therefore there is concern that children running after wayward balls may come onto the roadway during this high traffic period. Alan and Aruna committed to have fencing installed. GENERAL MANAGERS REPORT B. Establish a Working Group At the last meeting the establishment of a Working Party or Group was proposed with the aim of preparing a 5 year Development Plan for the Sporting Precinct. Council staff will support the Working Party by arranging meetings and providing necessary resources and undertaking research and other investigations as required. Members of the Working Party could be added to at any time; however it is suggested that a core group of members should be maintained for consistency and to oversee progress and monitor outcomes. Recommendation That the Chair of the Committee and members of the following sporting areas be requested to form the Sporting Precinct Working Party: Swimming Complex Tennis Complex Users Football codes – League, Union, Touch Football Other Users – Hockey, Little Athletics

C. Sport and Recreation Facility Program – Low Impact Exercise Equipment An Application will be submitted for suitable Low Impact Exercise/Sporting Equipment to be located at the Sporting Precinct in the vicinity of the eastern end of the Recreation Ground adjacent to the Oberon Swimming Pool. The budget proposed is up to $15,000 for equipment matched by $15,000 in kind work for ground preparation and installation.



GENERAL BUSINESS Alan provided information regarding the toilet upgrade at the netball and hockey fields. Due to a reduction in Federal funding it is now proposed to undertake the shell of the upgrade works however the electrical and sewer connections will not be included in the scope. Tracey raised a concern with the long jump pit at the Recreation Ground. It is quite hard and would be better if made into one large long jump pit, rather than the current two, with some soft sand added. Aruna will arrange the Parks and Gardens crew to do this work. Tracey drew attention to the outside track being 1 metre longer than the inside track. Aruna said he thought that the Parks and Gardens crew had checked it and found it to be much less than 1 metre however he will investigate this and liaise with Tracey. On behalf of Harold Lyme, Kerry advised that roof gutters at the Tennis Complex needed cleaning. Aruna will arrange for this to be done. SUMMARY of ACTIONS

Activity Responsibility

To investigate the option of coring and topsoiling the playing fields Aruna

Installation of fencing at smaller field (near RFS) Aruna, Alan

Committee Recommendation

establish a Sporting precinct Working Party

Alan, Aruna

Long jump pit at Recreation Ground to be made into one large pit Aruna

Measuring track at Recreation Ground – liaise with Tracey Aruna

clean gutters at Tennis Complex Aruna & Clive

NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on 29 January 2014, commencing at 4.30pm. The Meeting closed at 5.23pm.


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13.04 COMMUNITY SERVICES COMMITTEE

File: Governance/Meetings/Community Services Committee Author: Hanna Bates, Community Services Assistant Summary Minutes of the Community Services Committee held on 31 October 2013 is submitted for Council’s information and consideration. Recommendation 1. That the Minutes of the Community Services Committee held on 31 October 2013 is

received as information.

2. That Council express its concern to the Oberon Health Council about the closure of the Robey Centre.

Comment FOLLOWING is the Minutes of the Community Services Committee held on 31 October 2013. The following is a summary of the Committee discussions and outcomes: There are still a few events linked to the 150 Year Anniversary Celebrations to occur

during 2013 Planning is underway for Summer Holiday Reading Program 2014 at the Library. Community Centre bookings have increased within the past month, and continue to be

busy through until January. CTC attendance numbers are still increasing. U3A are utilising the CTC rooms on a

weekly basis, as well as regular bookings. A draft of the first Oberon and Surrounding Villages Newsletter has been prepared.

Newsletters will be sent to all people in the Oberon LGA, the first edition will be distributed the first week in December.

Over 80 people have attended U3A courses in Term 3 and there are now around 80 members of U3A.

The Taxi Voucher Scheme is running well with many Community Transport Clients taking advantage of the service.

Council is currently addressing vandalism issues at the self care units and surrounding grounds.

An initial Oberon Youth Council Workshop was held on Wed 16 Oct with students and teachers from St Josephs and Oberon High School attending along with Councillors and Council staff.

A Working Party has been established to progress works at the Library/Community Centre precinct. A meeting of the Working Party was held on 23 September and outcomes from the discussions are currently being progressed.

The Robey Centre will close due to the resignation of Janice Musgrave. A lot of Oberon residents rely on the Robey Centre and Day Care.

The Medicare Local Area Manager has been invited to address the Community Services Committee Meeting being held on 30 January 2014.

The next meeting of the Committee will be held on Thursday 30 January 2014.

OBERON COUNCIL – OBERON COMMUNITY SERVICES COMMITTEE Page 1 of 3

Minutes of the Oberon Community Services Committee Meeting held on 31 October 2013

The Meeting was held at the Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 2.00pm ATTENDANCE Clr Jill Evans – Acting Chair Council Member Julie Stott Community Representative Maree Arrow Community Representative Bev Evans Community Representative Maree Arrow Community Representative Norelle Hiam Community Representative Alan Cairney, General Manager until 2.40pm Oberon Council Kathy Beesley, Community Services Coordinator Oberon Council Hanna Bates, Community Services Assistant Oberon Council APOLOGIES Mayor, John McMahon Council Member Clr Kathy Sajowitz - Chair Council Member Clr Ian Doney Council Member Kerryn Coulter Community Representative Christine Parker Community Representative 1. APOLOGIES – see Attendance and Apologies above 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM THE MINUTES - Nil 4. REPORTS

A. COMMUNITY SERVICES COORDINATOR’S REPORT SESQUICENTENARY CELEBRATIONS There are still a few events linked to the 150 Year Anniversary Celebrations to occur during 2013. Kathy Beesley advised that most people in town should have received an Arts Council flyer in their letterbox for the Arts and Craft Expo. LIBRARY ACTIVITIES Planning is underway for Summer Holiday Reading Program 2014. COMMUNITY CENTRE Community Centre bookings have increased within the past month, and continue to be busy through until January. COMMUNITY TECHNOLOGY CENTRE (CTC) CTC attendance numbers are still increasing. U3A are utilising the CTC rooms on a weekly basis, as well as regular bookings. Kathy noted that Sureway are no longer using the CTC.



Julie has produced a draft of the first Oberon and Surrounding Villages Newsletter. Julie, Maree, Kathy and Hanna will work together each month to produce the newsletter. Gillian Salmon, Grants Coordinator is applying for grants to purchase a printer and laptop to assist with production of the newsletter. Newsletters will be sent to all people in the Oberon LGA, at a cost of 16 cents per unaddressed copy, of 8-12 pages. Some investigating will be done regarding residents that are classed as 2795 but in the Oberon LGA. The first edition will be out in the first week of December. Alan advised that he would like to include the Council QR code in the Newsletter. U3A Over 80 people have attended courses in Term 3 and there are now around 80 members of U3A. The Committee congratulated Maree on her efforts with U3A. HACC The Taxi Voucher Scheme is running well with many Community Transport Clients taking advantage of the service. The Scheme has only been advertised directly to Community Transport Clients, to ensure that current clients were able to utilise the service first. Community Transport Program (CTP) Funding for Transport Disadvantaged Communities is continuing. Bus bookings from the community are increasing, however the Saturday bus to Bathurst may discontinue due to lack of use. SELF CARE UNITS We are currently addressing vandalism issues at the units and surrounding grounds. OBERON YOUTH COUNCIL (OYC) An initial Workshop was held on Wed 16 Oct with students and teachers from St Josephs and Oberon High School attending along with Councillors and Council staff. A Working Party meeting was held on Wednesday 30 October to revise the Workshop notes. A second workshop will be scheduled for next week to plan the Carols in the Common event that the OYC and Council have agreed to hold on 6 December. Alan advised a formal Notice of Motion will be put to the Ordinary Council meeting to establish the OYC. Some information was discussed on the structure of the OYC. The Committee agreed that this is a positive step forward for the Youth in the Oberon community.

B. GENERAL MANAGERS REPORT COMMITTEE MEMEBERSHIP At the October Council Meeting the recommendation to accept Norelle Hiam and Kerryn Coulter as members of the Community Services Committee was adopted. COMMUNITY PRECINCT WORKING PARTY Council also adopted a recommendation that the Chair of this Committee, Councillor Kathy Sajowitz and Bev Evans, representing the Friends of Oberon Library (FOOLs) be invited to attend meetings of the Working Party/Group. Other members of the Group are Council staff - Kathy Beesley (CSC), Eilagh Rurenga (Library Officer) and Alan Cairney, General Manager. Outcomes from discussions on 23 Sept include:



1. Wall at eastern end of Library (dental surgery) to be removed and non-fiction area to be extended – Kathy will arrange for contractor (Brett Moore) to contact Eilagh.

2. Quote to be obtained for Paving & a Pergola between the Community Centre and the Library Backroom – Kathy to obtain quotes.

3. Paving of the front entrance to the Library to be completed – Alan and Kathy to arrange with Council’s Works Staff.

4. Internal Works at Library – Kathy to liaise with Eilagh a. Relocate Children’s & Teen’s area to existing Backroom. b. Create a Reading Area plus audio visual collection in the existing Children’s area. c. Remove part wall to create entrance to “new” Children’s & Teen’s area. d. Repainting of “new” Reading area (b. above) – FOOLs to liaise with Eilagh. e. Mural in “new” Reading Area – FOOLs to arrange with Harrie Fasher (FOOLs paying)

and to liaise with Kathy and Eilagh. f. Quotes to be obtained for repainting the Library in all other areas – Kathy to arrange. g. Quotes to be obtained for replacement of Blinds – Kathy to arrange.

The next Working Party meeting will be on Monday 28 October. It was noted that this date does not suit, and will be scheduled for another time. 5. GENERAL BUSINESS Clr Evans raised some items on behalf of Clr Sajowitz. Clr Sajowitz has invited the Medicare Local Area Manager to the Community Services Committee Meeting on January 30 2014. Pam Bastow, Coordinator of the Oberon Neighbourhood Centre has resigned from her position. The Robey Centre will close due to the resignation of Janice Musgrave. A lot of Oberon residents rely on the Robey Centre and Day Care. Recommendation: That Council express concern to the Oberon Health Council about the closure of the Robey Centre. Alan left the meeting at 2.40pm. Committee members discussed other issues relevant to Community Service activities. 6. NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Thursday 30 January, commencing at 2.00pm in the Committee Room. The Meeting closed at 2.50pm.


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13.05 TRAFFIC ADVISORY LOCAL COMMITTEE

File: Governance/Meetings/Traffic Advisory Local Committee Author: Rebecca Burgess, Engineering Administrative Assistant Summary Minutes of the Traffic Advisory Local Committee (TALC) held on 6 November 2013 are submitted for Council’s information and consideration. Recommendation: 1. That the Minutes of the Traffic Advisory Local Committee held on 6 November 2013 be

received for information.

2. That the General Manager or Mayor arrange a meeting with Peter Dearden, Regional Manager RMS to discuss the MR 253 Oberon West Project.

Comment FOLLOWING is the Minutes of the Traffic Advisory Local Committee held on 6 November 2013. The following is a summary of the Committee discussions and outcomes: RMS will forward a copy of Harden Council’s policy for establishing safe bus stops and

bus routes to the Works and Engineering Director who will modify and make applicable for use by Council.

The proposal to fund investigation into works for the Edith Road Bridge has been

included in the Quarterly Budget Review Statement for consideration by Council. The RMS School Bus Stops and Routes Liaison will be asked to contact Council with a

view to assistance for Council. Most works relating to Town Intersections has been completed apart from the removal of

some trees and the erection of further signs as well as the installation of a traffic counter. The Committee recommended that the General Manager or Mayor arrange a meeting

with Peter Dearden, Regional Manager RMS to discuss the MR253 Oberon West Project.

Oberon Quarries will be contacted about their truck using the main streets in violation of

the conditions of consent. The Works and Engineering Director will follow up with Highland Pine regarding

improvement to the entrance from Albion Street. The next meeting of the Committee will be held on 6 February 2014.

OBERON COUNCIL – TRAFFIC ADVISORY LOCAL COMMITTEE Page 1 of 3

Minutes of the Traffic Local Advisory Committee Meeting held on 1 August 2013

The Meeting was held in Council’s Committee Room, 137-139 Oberon Street, Oberon. The Meeting commenced at 9.04am. ATTENDANCE Aruna Wickramasinghe, Chair Works and Engineering Director Councillor Kerry Gibbons Council Member Councillor John Morgan Council MemberMayor John McMahon Council Member Tim Charge Representative for Local Member, Mr P Toole MP David Vant Roads and Maritime Services, Parkes Clive Cawthorne from 9.34am Relief Works Engineer Rebecca Burgess Works and Engineering Administration Assistant APOLOGIES - Nil 1. DECLARATIONS OF INTEREST - Nil 2. BUSINESS ARISING FROM THE LAST MEETING – 1 AUGUST 2013 Bus Stops and Bus Routes David Vant clarified this issue – it has been raised due to Council not having clear criteria for establishing a safe bus stop and bus route. Some months ago after it was raised at a previous TALC meeting David Vant had sent to Ian Tucker a copy of Harden Shire Council’s document. This document is now out of date and would need an update of the technical terms used particularly AustRoads and Australian Safety Standards. David felt that Council would be wise to have such a document as, under the Public Passenger Act Council have an obligation to assess bus routes even though the actual route is signed off by the Ministry of Transport. If bus stops and routes are found to not meet the criteria there may be some funding available through Roads and Maritime Services (RMS). David will resend this document to Aruna with a view to this being updated. It is proposed that the draft when ready is circulated to bus companies for comment and put forward to Council. Edith Road Bridge The proposal to fund investigations has been included in the Quarterly Budget Review Statement and will be considered at the November Council meeting. No Stopping Zone in Fleming Street Aruna advised that the No Stopping signs are timed and should not affect others who want to park outside of school hours. David suggested that Grant Sharkey from RMS, who is the school liaison, can assist with this matter. David will ask Grant to contact Aruna.



REPORTS 3. A Works and Engineering Directors Reports

i. Update on Town Intersections Aruna advised that most of the work for the town intersections has been completed except for the removal of some trees and the erection of further signs. Councillor Kerry Gibbons commented that there is some water retention on the pavement at Carrington Avenue/O Connell Road and Aruna undertook to investigate this. David advised that there is a sign missing at Curtis Street/Raleigh Street intersection and Aruna undertook to investigate and rectify if necessary. For the Curtis Street/Dudley Street intersection Aruna advised that a traffic counter will be installed and further information provided to the next meeting.

ii. MR 253 (O’Connell Rd) - Oberon West Rehabilitation Project Aruna explained that due to a “black ice” issue and recommendations from the community, discussions were undertaken with RMS Area Maintenance Manager and Contract Manager to seek additional funding. Their advice was to table this at the TALC and David advised that this request should be forwarded to RMS Assets Manager Phil Standen. Clive Cawthorne arrived at the meeting at 9:34am Kerry expressed concern that the bends and curves in the road are dangerous and the project should have realigned the road. He also stated that Councillors did not have the opportunity to comment and have input into the project at the planning stage. David suggested Council contact Peter Dearden the Regional Manager who may be able to assist. The Committee Recommends The General Manager or Mayor arrange a meeting with Peter Dearden, Regional Manager RMS to discuss the MR 253 Oberon West Project. 4. GENERAL BUSINESS David raised a complaint which has been received by a resident complaining that the sight distance is substandard at the “Give Way” sign on the intersection of North Street and Oberon Street. David has inspected the area and believes the resident may be confused with the continuity line at that intersection and he will reply to the resident with an explanation. David commented that the linemarking requires some attention at the intersection. David updated the Committee on the Oberon to Kelso speed zone review he has undertaken. A report was sent to Council for comment which is required before any further progress takes place. There will be a speed zone change to 80km/hr in this section.



Councillor John Morgan raised an issue with Carlwood Road at O’Connell being uses as a “speedway”. David Vant suggested this be put in writing and forwarded to RMS Parkes with a request for a speed zone review. Kerry suggested more signage may be required on Edith Road Bridge particularly with the increased traffic flow due to tourism. Tim Charge raised concern that Oberon Quarries trucks were still using the main street in violation of the conditions of the consent. He also expressed concern that some are using Scotia Avenue as a route, rather than the bypass and Titania Road. Aruna advised that Council have sent a letter to Oberon Quarries and will make further representations to them about the use of the main streets. Tim Charge also raised concern about water pooling on O’Connell Road on the northbound lane just past Wisemans Creek Bridge going towards Bathurst. Aruna undertook to investigate. Tim also enquired regarding Highland Pine improving their entrance as he feels it is unsatisfactory. David inspected the area and agrees it may be substandard. Council will need to follow up on this. David asked if the meetings could be set for the first Thursday of the month, which members agreed with. 5. NEXT MEETING DATE AND MEETING CLOSE The next meeting is scheduled for Thursday 6 February 2014. The meeting closed at 10:15am. ACTION SUMMARY

Action Responsibility

School Bus Routes & Bus Stops David & Aruna

TALC Recommendation

General Manager or Mayor contact RMS Area Manager

Aruna

Alan Cairney (GM)

Oberon Speed Zone Review – comment on document Aruna

Carlwood Rd – Speed Zone Review Aruna

Oberon Quarries – use of Oberon St etc Aruna

Entrance to Highland Pine, Albion St Aruna


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13.06 FINANCE COMMITTEE MEETING

File: Governance/Meetings/Finance Committee Author: Sharon Swannell, Executive Coordinator Summary Providing details of the Finance Committee Meeting held on 6 November 2013. Recommendation: 1. That the Minutes of the Finance Committee Meeting held on 6 November 2013 be

received for information.

2. That the Quarterly Budget Review Statements for the period ending 30 September 2013 be received and noted and the revised budgeted income and expenditure items be amended, including an additional $10,000 to fund the renovation of the toilet facility at the Oberon Netball Courts.

Comment Minutes of the Finance Committee Meeting held on Tuesday 6 November 2013 FOLLOW for Council’s information. The following is a summary of items that were discussed at the meeting: 2014 Ministers Award for Women in Local Government

Corporate Software – Financial Review Report

Local Infrastructure Renewal Scheme

Responsible Accounting Officer

Netball Court Toilet Facilities

Quarterly Budget Review Statement – July to September 2013

Financial Statements 2012/13

Property and Land Development Update In addition to the items listed for discussion the following items were also raised as General Business at the meeting. Refund of costs for the cancelled Referendum to recognise Local Government in the

Australian Constitution

Update on Albion Street Property

Special Meeting to be held on Tuesday 12 November commencing at 5.30pm.

PYCY Open Day

O’Connell Rural Fire Service Open Day and O’Connell Public School ‘Day on the O’Connell Green’

Recommendations from the meeting have been included for Council’s consideration. The next meeting of the Finance Committee will be held on Tuesday 4 February 2014, commencing at 5.30pm.


Page 1 of the Minutes of the Finance Committee Meeting held on Wednesday 6 November 2013.

Unconfirmed Minutes

Finance Committee Meeting 6 November 2013

5.30pm Council Chambers 01 OPENING OF MEETING ....................................................................................... 2


03 CONFIRMATION OF MINUTES OF PREVIOUS MEETING(S) ........................... 3


05 REPORTS ............................................................................................................. 3

05.01 2014 MINISTERS AWARD FOR WOMEN IN LOCAL GOVERNMENT ............................................ 3 05.02 CORPORATE SOFTWARE – FINANCIAL REVIEW REPORT ........................................................... 4 05.03 LOCAL INFRASTRUCTURE RENEWAL SCHEME .......................................................................... 4 05.04 RESPONSIBLE ACCOUNTING OFFICER ..................................................................................... 4 05.05 NETBALL COURT TOILET FACILITIES......................................................................................... 5 05.06 QUARTERLY BUDGET REVIEW STATEMENT – JULY TO SEPT 2013 ............................................. 5 05.07 FINANCIAL STATEMENTS 2012/13 .......................................................................................... 5 05.08 PROPERTY AND LAND DEVELOPMENT .................................................................................... 6

06 GENERAL BUSINESS .......................................................................................... 6

07 CLOSED SESSION REPORTS ............................................................................ 7

08 CLOSURE OF MEETING ...................................................................................... 7

Oberon Council – Unconfirmed Minutes – Finance Committee Meeting – 6 November 2013


01 Opening of Meeting File No: Governance/Meetings/Finance

The Mayor welcomed members and declared the meeting open at 5.30pm. The Mayor also welcomed Lynette Safranek to Oberon Council in her role as Finance and Community Services Director. Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

02 Record of Attendance File No: Governance/Meetings/Finance

Members Mayor John McMahon (in the chair)

Deputy Mayor Kerry Gibbons Clr Ian Doney Clr Jill Evans Clr Sam Lord Clr Kathy Sajowitz


Aruna Wickramasinghe, Works and Engineering Director Lynette Safranek, Finance and Community Services Director David Mead, Finance Coordinator

Sharon Swannell, Executive Coordinator Jane Nicholl, Administration Assistant Apologies Clr Neil Francis

Clr Clive McCarthy Clr John Morgan Gary Wallace, Planning and Development Director

Moved: Sajowitz Second: Gibbons That apologies be received and accepted for the non-attendance of Councillor Neil Francis, Councillor John Morgan, Councillor Clive McCarthy and Planning and Development Director, Gary Wallace. Carried



03 Confirmation of Minutes of Previous Meeting(s) Finance Committee Meeting 6 August 2013 Moved: Lord Second: Sajowitz That the minutes of the Finance Committee held on 6 August 2013 be received and noted. Carried Matters Arising from the Minutes Nil

04 Declarations of Interest Governance/Councillors/Declarations of Interest

Pecuniary - Nil


- Nil


- Nil

05 Reports

05.01 2014 MINISTERS AWARD FOR WOMEN IN LOCAL GOVERNMENT

File No: Governance/Liaison Author: Joanne Barton, HR Coordinator Summary The NSW Government is again hosting the 2014 Ministers Awards for Women in Local Government with a presentation to be held at Parliament House in Sydney on International Women’s Day on 5 March 2014. Moved: Doney Second: Evans That report item 05.01 is received as information. Carried



05.02 CORPORATE SOFTWARE – FINANCIAL REVIEW REPORT

File No: Information Technology/Data Management/Civica Authority Author: Alan Cairney, General Manager Summary A recent review of Council’s Corporate Software was completed and the recommendations made will be used to improve the administrative and financial systems and practices. Moved: Lord Second: Sajowitz That report item 05.02 is received as information. Carried 05.03 LOCAL INFRASTRUCTURE RENEWAL SCHEME

File No: Government Relations/Liaison/DLG Author: Alan Cairney, General Manager Summary The Division of Local Government (DLG) is inviting applications for funding under the third round of the Local Infrastructure Renewal Scheme (LIRS). Moved: Doney Second: Gibbons That report item 05.03 is received as information. Carried 05.04 RESPONSIBLE ACCOUNTING OFFICER

File No: Financial Management/Investments/Register Author: Alan Cairney, General Manager Summary Providing details of duties and responsibilities of the Responsible Accounting Officer (RAO). Moved: Sajowitz Second: Doney That report item 05.04 is received as information. Carried



05.05 NETBALL COURT TOILET FACILITIES

File No: Grants and Subsidies/Grants General Author: Alan Cairney, General Manager Summary A Councillor Request Form was submitted by Councillor McCarthy requesting information about funding of the proposed extensions to the Netball Court Toilet facilities located within the Rugby League Ground area off Lowes Mount Rd, Oberon. Moved: Gibbons Second: Lord That report item 05.05 is received as information. Carried 05.06 QUARTERLY BUDGET REVIEW STATEMENT – JULY TO SEPT 2013

File No: Financial Management/Financial Reporting/Quarterly Budget Review Author: David Mead, Finance Coordinator Summary The Quarterly Budget Review Statement (QBRS) for the first quarter to 30 September 2013 has been prepared and distributed. Moved: Gibbons Second: Sajowitz That the Quarterly Budget Review Statements for the period ending 30 September 2013 be received and noted and the revised budgeted income and expenditure items be amended, including an additional $10,000 to fund the renovation of the toilet facility at the Oberon Netball Courts. Carried 05.07 FINANCIAL STATEMENTS 2012/13

File No: Financial Management/Financial Reporting/Financial Statements Author: Alan Cairney, General Manager AND David Mead, Finance Coordinator Summary There has been a delay with submitting the Annual Financial Statement 2012/13 for Audit. The Division of Local Government has been contacted requesting an extension to complete the Audit. Moved: Sajowitz Second: Doney That report item 05.07 be received as information. Carried



05.08 PROPERTY AND LAND DEVELOPMENT

File No: Council Properties/Land Development and Sales Author: Alan Cairney, General Manager Summary Providing an update on recent activity for Council’s Residential and Industrial Subdivisions and other property. Moved: Doney Second: Evans That report item 05.08 is received as information. Carried

06 General Business Cancelled Referendum Councillor Sajowitz referred to a Circular to Councils advising that NSW Council’s will receive a full refund for the cost of the cancelled Referendum to recognise Local Government in the Australian Constitution. Councillor Sajowitz asked did Council outlay any money in this campaign and if so if the funds been reimbursed. The General Manager advised that Council was required to make a contribution of approx. $3,000 and we have not received a refund at this stage. Albion Street Property The General Manager advised that the Industrial Land in Albion Street previously used as a Tomato Facility has been inspected and is in a poor state of repair. There are also some chemicals on site which are stored incorrectly. The Health and Building Manager is investigating options to issue Orders for these matters to be rectified. Council’s Investments The General Manager advised that a Special Meeting will be held on Tuesday 12 November 2013, commencing at 5.30pm prior to the Informal Briefing Session. The meeting is being called to discuss the Council’s Investments with Lehman Bros and current legal proceedings. PCYC Open Day Councillor Evans advised that the Bathurst PCYC will hold an Open Day on Saturday 16 November from 10am to 2pm. The Open Day will include displays, a sausage sizzle and lots of fun activities for children. The Open Day will be held at corner of Morrisset and Commonwealth Streets. Councillor Evans requested this information be passed onto local schools.



O’Connell Rural Fire Service Open Day and O’Connell Public School ‘Day on the O’Connell Green’ Councillor Doney advised that the O’Connell Rural Fire Service will hold an Open Day on Sunday 10 November. The O’Connell Public School is also hosting a ‘Day on the O’Connell Green’ at the O’Connell Hotel from 11am to 6pm.

07 Closed Session Reports Nil

08 Closure of Meeting The next Finance Committee Meeting of Oberon Council will be held on Tuesday 4 February commencing at 5.30pm in the Oberon Council Chambers, Oberon. This concluded the business of the meeting, the meeting closed at 6.38pm.


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14 New Business of an Urgent Nature Admitted by Council

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great urgency. Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

15 Closed Session Reports Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.


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15.01 TENDER T2013/4 – PURCHASE OF DOZER

File No: Plant Equipment and Stores/Acquisition/Purchase Author: Aruna Wickramasinghe, Director of Works & Engineering

This item is classified CONFIDENTIAL under Section 10A(2)(d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: Section 10A(2) (d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the Council, or

(iii) reveal a trade secret

15.02 WATER REFUND REQUEST – ACCOUNT 12366814

File No: PO29-11 Author: Denise Toohill, Revenue Officer

This item is classified CONFIDENTIAL under Section 10A(2)(a) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: (a) Personal matters concerning particular individuals (other than Councillors)

15.03 CITIZEN OF THE YEAR AWARDS

File No: Community Relations/Awards Author: Sharon Swannell, Executive Coordinator and Kathy Beesley, Community Services Coordinator This item is classified CONFIDENTIAL under Section 10A(2)(a) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

(a) personnel matters concerning particular individuals (other than Councillors)

16 Closure of Meeting The next Ordinary Meeting of Oberon Council will be held on Tuesday 17 December 2013 commencing at 5.30pm in the Oberon Council Chambers, 137 – 139 Oberon Street, Oberon.